Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: May require a valid Texas driver license. Notes to Applicants Austin Energy’s Corporate Support Services Division, Planning and Project Development Section has an opening for a full-time Project Coordinator to manage a portfolio of small to medium interior planning and vertical construction projects in support of Austin Energy mission critical operations. The ideal candidate will be responsible for supporting the seamless execution of design projects, from conception to completion. The Project Coordinator will collaborate closely with internal teams, clients, and external vendors to ensure that projects are delivered on time, within scope, and to the highest quality standards. Coordinate and manage design projects, ensuring adherence to timelines and budget constraints. Collaborate with internal design teams to translate client requirements into actionable project plans. Act as a liaison between clients, design teams, and vendors, providing regular updates and addressing inquiries. Prepare and maintain project documentation, including project schedules, budgets, and status reports. Present progress updates, addressing feedback and incorporating revisions as necessary. Stay updated with the latest trends, innovations, and advancements in commercial furniture design. Recommend appropriate furniture selections and configurations based on client requirements, budget, and ergonomic considerations. Create detailed 2D and 3D renderings of office space plans, including furniture layouts, traffic flow and material finishes Ability to conduct meetings, presentations and site visits to gather information and develop a design concept that meets customer expectations. Employment Application : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications . The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education will be required. You must provide proof of education from an accredited organization/institution. You must also provide proof of your professional licenses or certifications. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Driving Requirement: This position requires a valid Texas Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Work Schedule: Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Pay Range $31.81 - $39.76 Hours Monday - Friday; 8:00 a.m. to 5:00 p.m. Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Job Close Date 04/02/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd. Austin Energy Headquarters Preferred Qualifications Preferred Experience: Strong proficiency in Microsoft Project, AutoCad, Bluebeam, CAFM , FM systems or similiar Strong proficiency in Microsoft Office (Access, Word, Excel, Powerpoint, Outlook, Teams etc.) Experience with interior planning Excellent communication skills, including both written and oral, with the ability to effectively communicate across a wide range of employees, teams, managers, directors, vendors and facility management personnel. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Communicates project and/or program information to internal and external customers. Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget. Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project. Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures. Develops, maintains, and improves City of Austin design and construction standards. Provides technical advice and assistance. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques. Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management. Knowledge of laws, rules, regulations, and codes associated with project assignment. Knowledge of budget policies and principles. Knowledge of contract management principles, methods, and practices. Skill in adapting, interpreting, and applying guidelines and standards. Skill in establishing and maintaining positive relationships with internal and external customers. Skill in using available software packages. Ability to exercise sound judgment, tact, and diplomacy in all public contacts. Ability to schedule and coordinate activities between various parties and planning specific aspects of a project. Ability to communicate in oral or written format to a variety of audiences. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include. Graduation from an accredited four-year college or university with major course work in a field related to engineering, planning, architecture or related field plus three (3) years of experience in construction, engineering, architecture or related work. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Do you have a valid Texas Driver License or the ability to acquire one by hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * Please describe your level of proficiency using computer-aided software to plan, design and execute new office spaces and reconfigurations such as AutoCAD, Bluebeam, CAFM and/or FM systems. Indicate which versions you have used and for how long. (Open Ended Question) * How do you rate your skills using Microsoft Office Products (Word, Excel, Access, etc.)? Beginner Intermediate Proficient None * Please describe in detail your experience and knowledge of interior design principles and practices. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Optional Documents
Mar 27, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: May require a valid Texas driver license. Notes to Applicants Austin Energy’s Corporate Support Services Division, Planning and Project Development Section has an opening for a full-time Project Coordinator to manage a portfolio of small to medium interior planning and vertical construction projects in support of Austin Energy mission critical operations. The ideal candidate will be responsible for supporting the seamless execution of design projects, from conception to completion. The Project Coordinator will collaborate closely with internal teams, clients, and external vendors to ensure that projects are delivered on time, within scope, and to the highest quality standards. Coordinate and manage design projects, ensuring adherence to timelines and budget constraints. Collaborate with internal design teams to translate client requirements into actionable project plans. Act as a liaison between clients, design teams, and vendors, providing regular updates and addressing inquiries. Prepare and maintain project documentation, including project schedules, budgets, and status reports. Present progress updates, addressing feedback and incorporating revisions as necessary. Stay updated with the latest trends, innovations, and advancements in commercial furniture design. Recommend appropriate furniture selections and configurations based on client requirements, budget, and ergonomic considerations. Create detailed 2D and 3D renderings of office space plans, including furniture layouts, traffic flow and material finishes Ability to conduct meetings, presentations and site visits to gather information and develop a design concept that meets customer expectations. Employment Application : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications . The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education will be required. You must provide proof of education from an accredited organization/institution. You must also provide proof of your professional licenses or certifications. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Driving Requirement: This position requires a valid Texas Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Work Schedule: Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Pay Range $31.81 - $39.76 Hours Monday - Friday; 8:00 a.m. to 5:00 p.m. Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Job Close Date 04/02/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd. Austin Energy Headquarters Preferred Qualifications Preferred Experience: Strong proficiency in Microsoft Project, AutoCad, Bluebeam, CAFM , FM systems or similiar Strong proficiency in Microsoft Office (Access, Word, Excel, Powerpoint, Outlook, Teams etc.) Experience with interior planning Excellent communication skills, including both written and oral, with the ability to effectively communicate across a wide range of employees, teams, managers, directors, vendors and facility management personnel. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Communicates project and/or program information to internal and external customers. Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget. Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project. Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures. Develops, maintains, and improves City of Austin design and construction standards. Provides technical advice and assistance. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques. Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management. Knowledge of laws, rules, regulations, and codes associated with project assignment. Knowledge of budget policies and principles. Knowledge of contract management principles, methods, and practices. Skill in adapting, interpreting, and applying guidelines and standards. Skill in establishing and maintaining positive relationships with internal and external customers. Skill in using available software packages. Ability to exercise sound judgment, tact, and diplomacy in all public contacts. Ability to schedule and coordinate activities between various parties and planning specific aspects of a project. Ability to communicate in oral or written format to a variety of audiences. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include. Graduation from an accredited four-year college or university with major course work in a field related to engineering, planning, architecture or related field plus three (3) years of experience in construction, engineering, architecture or related work. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Do you have a valid Texas Driver License or the ability to acquire one by hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * Please describe your level of proficiency using computer-aided software to plan, design and execute new office spaces and reconfigurations such as AutoCAD, Bluebeam, CAFM and/or FM systems. Indicate which versions you have used and for how long. (Open Ended Question) * How do you rate your skills using Microsoft Office Products (Word, Excel, Access, etc.)? Beginner Intermediate Proficient None * Please describe in detail your experience and knowledge of interior design principles and practices. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Optional Documents
ALBEMARLE COUNTY, VA
Charlottesville, Virginia, United States
Housing Project Coordinator Department of Social Services Full-Time, 12 months Exempt, Pay Grade 33 VRS-Eligible, Benefits-Eligible Job Summary/ Objective: The Housing Project Coordinator monitors and coordinates activities associated with one or more federal, state, or county administered affordable housing grant programs. Primary tasks may include searching for/identifying new grant opportunities, monitoring activities of grant recipients, collaborating with county staff and project partners to develop grant application materials, and assisting in the preparation of program budgets and monitoring expenditures. Work is performed with considerable independence, initiative and judgement within established policies, procedures, and practices. The Housing Project Coordinator is supervised and reviewed by the Assistant Director of Housing. Essential Functions: Identifies federal, state, and philanthropic resources to support affordable housing and community development activities. Prepares and submits grant applications and performs all other federal, state, and local government requirements to receive grant funding, including preparation and submission of a variety of technical, statistical, and performance reports, and preparation of Environmental Review Records. Manages resources available through the Albemarle County Housing Fund Reserve, the Crozet Crossing Housing Trust Fund, and CDBG program income. Manages annual application process for the County’s housing fund including coordinating application review committee, and housing fund loan/grant agreements. Maintains, tracks and monitors housing fund activities. Prepares programmatic, financial, and progress reports inclusive of reviewing pay requests/invoices. Participates in the preparation and presentation of staff reports, analysis, recommendations and other necessary documents or correspondence to the Board of Supervisors, County Executive, Department Heads, commissions, groups, and/or committees. Attends and participates in housing and community development and planning meetings, and writes materials and reports, as requested. Performs related work as required. Competency: Knowledge/ Skills/Abilities: Thorough knowledge of major federal housing and community-development programs, policies, and procedures. Knowledge of state and local housing and community development programs. Ability to formulate substantive recommendations for housing and community development programs, and to plan and coordinate major related projects. Ability to analyze and systematically compile technical and statistical information and to prepare technical reports. Ability to write with clarity and accuracy under the pressure of deadlines. Ability to develop and maintain effective working relationships with County employees, County officials, other agencies, jurisdictions, and the general public. Required Education and Experience: Any combination of education and experience equivalent to a bachelor’s degree from an accredited college or university; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Computer experience necessary: proficiency with Microsoft office suite, experience, and ability to use spreadsheets and databases. A Minimum of 3 years of progressive professional work in affordable housing, urban studies/planning, public or business administration, community development, or a related field to include soliciting, coordinating, and managing federal, state, and local grant programs and grant program compliance measures. Possession of a valid driver's license issued by the Commonwealth of Virginia is required. Preferred Qualifications/Certifications: Preferred direct housing assistance experience and/or experience working with populations with limited English proficiency. Physical and Mental Requirements: Typically involves walking/standing in an office environment to meet public, give presentations, work with other departments, and retrieve files. Ability to lift up to 30 pounds and other physical activities including use of computers and motor vehicle operation. Site visits may involve walking in rugged terrain, along with possible adverse weather conditions. Field work and site visits require spatial interpretation, judging heights, distances, and slopes. Frequent and regular contacts made at all levels of county staff and the general public. Communication may require diplomacy, persuasion, and tact, including conflict resolution under adverse conditions. Remote Work: This position is eligible for a hybrid remote work schedule that is in compliance with the County’s Remote Work Policy and meets the operational and service needs for the position. All County staff must maintain residence within the Commonwealth of Virginia. Salary Range: The hiring range for this position is $33.98 - $37.56 per hour (approx. $70,682 - $78,122 per year.) Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60. DEADLINE FOR APPLICATIONS : Position open until filled. Virginia Values Veterans: Albemarle County is a Certified V3 organization. EOE/EEO: Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.
Mar 08, 2024
Full Time
Housing Project Coordinator Department of Social Services Full-Time, 12 months Exempt, Pay Grade 33 VRS-Eligible, Benefits-Eligible Job Summary/ Objective: The Housing Project Coordinator monitors and coordinates activities associated with one or more federal, state, or county administered affordable housing grant programs. Primary tasks may include searching for/identifying new grant opportunities, monitoring activities of grant recipients, collaborating with county staff and project partners to develop grant application materials, and assisting in the preparation of program budgets and monitoring expenditures. Work is performed with considerable independence, initiative and judgement within established policies, procedures, and practices. The Housing Project Coordinator is supervised and reviewed by the Assistant Director of Housing. Essential Functions: Identifies federal, state, and philanthropic resources to support affordable housing and community development activities. Prepares and submits grant applications and performs all other federal, state, and local government requirements to receive grant funding, including preparation and submission of a variety of technical, statistical, and performance reports, and preparation of Environmental Review Records. Manages resources available through the Albemarle County Housing Fund Reserve, the Crozet Crossing Housing Trust Fund, and CDBG program income. Manages annual application process for the County’s housing fund including coordinating application review committee, and housing fund loan/grant agreements. Maintains, tracks and monitors housing fund activities. Prepares programmatic, financial, and progress reports inclusive of reviewing pay requests/invoices. Participates in the preparation and presentation of staff reports, analysis, recommendations and other necessary documents or correspondence to the Board of Supervisors, County Executive, Department Heads, commissions, groups, and/or committees. Attends and participates in housing and community development and planning meetings, and writes materials and reports, as requested. Performs related work as required. Competency: Knowledge/ Skills/Abilities: Thorough knowledge of major federal housing and community-development programs, policies, and procedures. Knowledge of state and local housing and community development programs. Ability to formulate substantive recommendations for housing and community development programs, and to plan and coordinate major related projects. Ability to analyze and systematically compile technical and statistical information and to prepare technical reports. Ability to write with clarity and accuracy under the pressure of deadlines. Ability to develop and maintain effective working relationships with County employees, County officials, other agencies, jurisdictions, and the general public. Required Education and Experience: Any combination of education and experience equivalent to a bachelor’s degree from an accredited college or university; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Computer experience necessary: proficiency with Microsoft office suite, experience, and ability to use spreadsheets and databases. A Minimum of 3 years of progressive professional work in affordable housing, urban studies/planning, public or business administration, community development, or a related field to include soliciting, coordinating, and managing federal, state, and local grant programs and grant program compliance measures. Possession of a valid driver's license issued by the Commonwealth of Virginia is required. Preferred Qualifications/Certifications: Preferred direct housing assistance experience and/or experience working with populations with limited English proficiency. Physical and Mental Requirements: Typically involves walking/standing in an office environment to meet public, give presentations, work with other departments, and retrieve files. Ability to lift up to 30 pounds and other physical activities including use of computers and motor vehicle operation. Site visits may involve walking in rugged terrain, along with possible adverse weather conditions. Field work and site visits require spatial interpretation, judging heights, distances, and slopes. Frequent and regular contacts made at all levels of county staff and the general public. Communication may require diplomacy, persuasion, and tact, including conflict resolution under adverse conditions. Remote Work: This position is eligible for a hybrid remote work schedule that is in compliance with the County’s Remote Work Policy and meets the operational and service needs for the position. All County staff must maintain residence within the Commonwealth of Virginia. Salary Range: The hiring range for this position is $33.98 - $37.56 per hour (approx. $70,682 - $78,122 per year.) Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60. DEADLINE FOR APPLICATIONS : Position open until filled. Virginia Values Veterans: Albemarle County is a Certified V3 organization. EOE/EEO: Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Senior Project Coordinator Classification Title: Administrative Analyst/ Specialist Non-Exempt Posting Details Priority Application Deadline: Sunday, November 26th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the senior staff of the Organizational Excellence & Leadership revenue center at the College of Continuing Education (CCE), the incumbent is responsible for leading the planning and the delivery of educational services and programs for employers and organizations, including trainings and other in-person and virtual education projects. The incumbent is part of the Organizational Excellence & Leadership revenue center with over 40 staff that aims to provide transformative opportunities for clients to solve organizational challenges by providing educational services and programs that lead to actionable solutions and sustainable outcomes. A commitment to quality and to providing the highest level of customer service possible are also requisites for this position. FLSA : Non-Exempt (Eligible for overtime) Anticipated Hiring Range : $3694 per month - $5972 per month Anticipated hiring range commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3694 per month - $7131 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary (Annual Renewable) Time Base : Full-Time Work Hours : Monday - Friday, 8:00AM - 5:00PM, work hours may vary dependent on department operations. Department Information The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs. For more information, visit the Sacramento State, College of Continuing Education website at https://cce.csus.edu/about-cce Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience: 1. Experience in training or educational programming-related experience 2. Experience providing customer service while working in a service-oriented organization and/or position 3. Experience with developing, managing and implementing budgets Knowledge, Skills, Abilities: 4. Knowledge of being quality-oriented and customer-centric: detailed, accurate thorough, timely, dependable, responsive, proactive, solution-oriented 5. Strong communication and interpersonal skills to interact effectively with all levels of staff, administrators, and all external constituents, both verbally and in writing 6. Ability to use common software applications such as the Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and quickly learn other web-based applications for project management and event planning 7. Knowledge of project management and organizational skills in coordinating many different tasks, establishing priorities and timelines, and completing projects according to complexity and resource needs, with a commitment to quality and attention to detail 8. Ability to gather and report data for both internal use and the clients Other Requirements: 9. Ability to work in evenings and weekends as needed 10. Ability to travel statewide, including overnight stays, to support the essential functions of the position Conditions of Employment Ability to pass a background check Preferred Qualifications 11. Five (5) years of experience in training or educational programming-related experience 12. Bachelor’s degree in business administration, education, or a related field 13. Certification in project management, meeting and event planning, and/or completion of related coursework 14. Familiarity with instructional design strategies 15. Experience with online platforms for synchronous training delivery 16. Experience working in a financially self-support organization Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 16 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Senior Project Coordinator Classification Title: Administrative Analyst/ Specialist Non-Exempt Posting Details Priority Application Deadline: Sunday, November 26th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the senior staff of the Organizational Excellence & Leadership revenue center at the College of Continuing Education (CCE), the incumbent is responsible for leading the planning and the delivery of educational services and programs for employers and organizations, including trainings and other in-person and virtual education projects. The incumbent is part of the Organizational Excellence & Leadership revenue center with over 40 staff that aims to provide transformative opportunities for clients to solve organizational challenges by providing educational services and programs that lead to actionable solutions and sustainable outcomes. A commitment to quality and to providing the highest level of customer service possible are also requisites for this position. FLSA : Non-Exempt (Eligible for overtime) Anticipated Hiring Range : $3694 per month - $5972 per month Anticipated hiring range commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3694 per month - $7131 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary (Annual Renewable) Time Base : Full-Time Work Hours : Monday - Friday, 8:00AM - 5:00PM, work hours may vary dependent on department operations. Department Information The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs. For more information, visit the Sacramento State, College of Continuing Education website at https://cce.csus.edu/about-cce Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience: 1. Experience in training or educational programming-related experience 2. Experience providing customer service while working in a service-oriented organization and/or position 3. Experience with developing, managing and implementing budgets Knowledge, Skills, Abilities: 4. Knowledge of being quality-oriented and customer-centric: detailed, accurate thorough, timely, dependable, responsive, proactive, solution-oriented 5. Strong communication and interpersonal skills to interact effectively with all levels of staff, administrators, and all external constituents, both verbally and in writing 6. Ability to use common software applications such as the Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and quickly learn other web-based applications for project management and event planning 7. Knowledge of project management and organizational skills in coordinating many different tasks, establishing priorities and timelines, and completing projects according to complexity and resource needs, with a commitment to quality and attention to detail 8. Ability to gather and report data for both internal use and the clients Other Requirements: 9. Ability to work in evenings and weekends as needed 10. Ability to travel statewide, including overnight stays, to support the essential functions of the position Conditions of Employment Ability to pass a background check Preferred Qualifications 11. Five (5) years of experience in training or educational programming-related experience 12. Bachelor’s degree in business administration, education, or a related field 13. Certification in project management, meeting and event planning, and/or completion of related coursework 14. Familiarity with instructional design strategies 15. Experience with online platforms for synchronous training delivery 16. Experience working in a financially self-support organization Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 16 2024 Pacific Standard Time Applications close: Closing Date/Time:
City of Los Angeles
City Of Los Angeles, California, United States
job description Senior Project Coordinator Facility Accessibility / Certified Access Specialist (CASp) Exempt Employment Opportunity Annual Salary Range: $89,825.76-131,293.44 The Department on Disability (DOD), on behalf of the City of Los Angeles, is committed to ensuring full access to employment, programs, facilities and services - through strategic management and partnership education, advocacy, training, research and improved service delivery - for the benefit of persons with disabilities, providers of essential services and resources, and policymakers. DOD is seeking to hire a full-time Senior Project Coordinator (CASp) in the Disability Access & Services Division to lead the Department’s efforts to ensure the City’s facilities are accessible to people with disabilities. This opportunity requires Certified Access Specialist (CASp) certification prior to appointment, or a commitment to attain a CASp Certification within two years from the date of employment. Duties: Duties of this position include, but are not limited to: Evaluate City of Los Angeles facilities and projects for compliance with applicable accessibility standards. Perform plan checks and site visits to assess accessibility compliance. Produce facility accessibility reports. Investigate ADA Title II complaints and grievances related to facility accessibility. Make recommendations to improve physical access to City facilities, programs, services, and activities. Research new and emerging accessibility trends. Provide training and technical assistance to comply with applicable local, state, and federal accessibility regulations, standards, guidelines, policies, and codes. Assist in coordinating the development, monitoring, and implementation of the City’s Self Evaluation and Transition Plan for ADA compliance according to ADA regulations, standards, and guidelines. Plan, assign, direct, and evaluate the work of supporting staff and contracted service providers. Oversee the On-Street Accessible Parking Zone Program. Other duties as assigned. Experience, education and other professional requirements: CASp Certification. Candidates may apply if they do not have their CASp certification but meet one of the CASp eligibility categories and can commit to attaining their certification within two years of assignment to the position. For additional information regarding CASp eligibility, see Cal. Code Regs. Tit. 21, § 132. Note: Eligibility criteria are based on relevant education and/or experience, which may include employment in a specialized area of disability access rights. A Bachelor’s degree (Master’s Degree is a plus) from an accredited university Knowledge of applicable computer software, as well as instruments, devices, equipment, and tools required to effectively accomplish job duties. Knowledge of and experience with municipal, state and federal accessibility regulations, standards, guidelines, policies, and codes including but not limited to: California Building Code Title 24, Americans with Disabilities Act, Rehabilitation Act §504, Fair Housing Act, ADA Standards for Accessible Design, Uniform Federal Accessibility Standards, Public Rights-of-Way Accessibility Guidelines (PROWAG), and Manual on Uniform Traffic Control Devices (MUTCD). This position requires that the candidate conduct field work on a regular basis. How to apply Interested applicants should e-mail [with the subject line that reads “Resume for Senior Project Coordinator, CASp Specialist'] a resume detailing applicable educational background and work experience, a cover letter of interest, and at least one work-related reference (include name, job title, affiliation and telephone number) to: Mai Tran ( mai.h.tran@lacity.org ). No phone applications will be taken. We will confirm receipt of your material by email. Filing period may close at any time when sufficient resumes are received. Qualified applicants will be selected for interviews. Important Information: As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Sign Language Interpreters, Communication Access Real-Time Transcription, Assistive Listening Devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting you wish to attend. Due to difficulties in securing Sign Language Interpreters, five or more business days’ notice is strongly recommended. For additional information, please contact: Mai.H.Tran@lacity.org The City of Los Angeles is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.” For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . exempt employment If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process. General Information About Exempt Employment Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest. Employees Seeking To Become Civil Service Employees There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Closing Date/Time: 4/30/24
Mar 22, 2024
job description Senior Project Coordinator Facility Accessibility / Certified Access Specialist (CASp) Exempt Employment Opportunity Annual Salary Range: $89,825.76-131,293.44 The Department on Disability (DOD), on behalf of the City of Los Angeles, is committed to ensuring full access to employment, programs, facilities and services - through strategic management and partnership education, advocacy, training, research and improved service delivery - for the benefit of persons with disabilities, providers of essential services and resources, and policymakers. DOD is seeking to hire a full-time Senior Project Coordinator (CASp) in the Disability Access & Services Division to lead the Department’s efforts to ensure the City’s facilities are accessible to people with disabilities. This opportunity requires Certified Access Specialist (CASp) certification prior to appointment, or a commitment to attain a CASp Certification within two years from the date of employment. Duties: Duties of this position include, but are not limited to: Evaluate City of Los Angeles facilities and projects for compliance with applicable accessibility standards. Perform plan checks and site visits to assess accessibility compliance. Produce facility accessibility reports. Investigate ADA Title II complaints and grievances related to facility accessibility. Make recommendations to improve physical access to City facilities, programs, services, and activities. Research new and emerging accessibility trends. Provide training and technical assistance to comply with applicable local, state, and federal accessibility regulations, standards, guidelines, policies, and codes. Assist in coordinating the development, monitoring, and implementation of the City’s Self Evaluation and Transition Plan for ADA compliance according to ADA regulations, standards, and guidelines. Plan, assign, direct, and evaluate the work of supporting staff and contracted service providers. Oversee the On-Street Accessible Parking Zone Program. Other duties as assigned. Experience, education and other professional requirements: CASp Certification. Candidates may apply if they do not have their CASp certification but meet one of the CASp eligibility categories and can commit to attaining their certification within two years of assignment to the position. For additional information regarding CASp eligibility, see Cal. Code Regs. Tit. 21, § 132. Note: Eligibility criteria are based on relevant education and/or experience, which may include employment in a specialized area of disability access rights. A Bachelor’s degree (Master’s Degree is a plus) from an accredited university Knowledge of applicable computer software, as well as instruments, devices, equipment, and tools required to effectively accomplish job duties. Knowledge of and experience with municipal, state and federal accessibility regulations, standards, guidelines, policies, and codes including but not limited to: California Building Code Title 24, Americans with Disabilities Act, Rehabilitation Act §504, Fair Housing Act, ADA Standards for Accessible Design, Uniform Federal Accessibility Standards, Public Rights-of-Way Accessibility Guidelines (PROWAG), and Manual on Uniform Traffic Control Devices (MUTCD). This position requires that the candidate conduct field work on a regular basis. How to apply Interested applicants should e-mail [with the subject line that reads “Resume for Senior Project Coordinator, CASp Specialist'] a resume detailing applicable educational background and work experience, a cover letter of interest, and at least one work-related reference (include name, job title, affiliation and telephone number) to: Mai Tran ( mai.h.tran@lacity.org ). No phone applications will be taken. We will confirm receipt of your material by email. Filing period may close at any time when sufficient resumes are received. Qualified applicants will be selected for interviews. Important Information: As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Sign Language Interpreters, Communication Access Real-Time Transcription, Assistive Listening Devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting you wish to attend. Due to difficulties in securing Sign Language Interpreters, five or more business days’ notice is strongly recommended. For additional information, please contact: Mai.H.Tran@lacity.org The City of Los Angeles is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.” For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . exempt employment If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process. General Information About Exempt Employment Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest. Employees Seeking To Become Civil Service Employees There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Closing Date/Time: 4/30/24
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Duties and Responsibilities: Under the direction of the Executive Director and the Associate/Assistant Director, the MMC Project Coordinator is responsible for the overall development, implementation, daily operation, and evaluation of Center programs and projects. Qualifications: Bachelor’s Degree in Public Health (or equivalent, e.g. Master in Public Policy, Master in Public Administration, Master of Science in Nutrition); with experience in implementing public health projects in underserved communities. Experience project coordinating strongly preferred. Registered Dietitian (RD/RDN), Certified Health Educator and/or similar certification is strongly preferred. Knowledge, Specialized Skills, and Abilities: Working knowledge of general practices, programs, and/or administrative specialties. Ability and specialized skills to interpret, and apply a wide variety of policies and procedures; perform basic research and statistical analysis; analyze data and make accurate projections using business mathematics and basic statistics; compile, write and present reports related to program or administrative specialty; communicate effectively both orally and in writing; organize, coordinate and prioritize multiple tasks; work in a busy environment with frequent interruptions; establish and maintain cooperative working relationships with staff, students, faculty, and external contacts. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $25-$35 per hour General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT (BACKGROUND INVESTIGATION AND LIVE SCAN). Per TUC Mandate, the candidate will be required to show proof of COVID-19 vaccination including a booster. How to Apply Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins 1/30/23 and will continue until the position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jan 17 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Duties and Responsibilities: Under the direction of the Executive Director and the Associate/Assistant Director, the MMC Project Coordinator is responsible for the overall development, implementation, daily operation, and evaluation of Center programs and projects. Qualifications: Bachelor’s Degree in Public Health (or equivalent, e.g. Master in Public Policy, Master in Public Administration, Master of Science in Nutrition); with experience in implementing public health projects in underserved communities. Experience project coordinating strongly preferred. Registered Dietitian (RD/RDN), Certified Health Educator and/or similar certification is strongly preferred. Knowledge, Specialized Skills, and Abilities: Working knowledge of general practices, programs, and/or administrative specialties. Ability and specialized skills to interpret, and apply a wide variety of policies and procedures; perform basic research and statistical analysis; analyze data and make accurate projections using business mathematics and basic statistics; compile, write and present reports related to program or administrative specialty; communicate effectively both orally and in writing; organize, coordinate and prioritize multiple tasks; work in a busy environment with frequent interruptions; establish and maintain cooperative working relationships with staff, students, faculty, and external contacts. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $25-$35 per hour General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT (BACKGROUND INVESTIGATION AND LIVE SCAN). Per TUC Mandate, the candidate will be required to show proof of COVID-19 vaccination including a booster. How to Apply Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins 1/30/23 and will continue until the position is filled. In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jan 17 2023 Pacific Standard Time Applications close: Closing Date/Time:
CITY OF MINNEAPOLIS
Minneapolis, Minnesota, United States
Position Description Function as a coordinator in the development and administration of major projects or programs. Perform contract administration duties for smaller and less complex contracts, requests for proposals (RFP), and bids, negotiated services or assist with larger more complicated projects, including processing of land acquisition and disposition and property management services. Work Location: This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office. Job Duties and Responsibilities Administer project or program activities, including: Represent the project/program on multi-department or inter-agency task forces, committees, and related organizations. Coordinate partnership activities with both external and internal stakeholders that help achieve the goals of the project or program. Coordinate planning, development, and implementation of programs including development of standards, regulations and appraisal systems. Provide leadership in development and delivery of outreach and educational programs and materials. Prepare and make presentations to groups, citizens, elected officials, staff, and act as a liaison regarding project/program activities. Participate in developing request for proposals, bids, revision to rules, regulations, ordinances, and other formal documentation for the review and approval of elected officials, and other governing bodies. Develop and administer budgets and contracts. Manage operational activities of the program or project, including record keeping, computer applications, grantor reporting, etc. Manage and maintain formal monitoring systems to ensure compliance with standards. Oversee the collection and organization of information for reports, case studies, and other documentation related to the project or program managed. Assist with planning, coordination and monitor technical and legal processing of land acquisition and disposition. Manage properties to ensure they are maintained and secured. Working Conditions: Normal Office Setting Required Qualifications Minimum Qualifications: Bachelor's Degree in related discipline or equivalent. Minimum Experience: Three years performing duties similar to those described above. Licenses/Certificates: N/A Selection Process: The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Interview Selection: The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Background Check: The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Union Representation: This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association (CPE) . Eligible List Statement: The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established. Knowledge, Skills and Abilities Good knowledge of public administration Knowledge of budget development and management. Ability to read and interpret official specifications, regulations, ordinances, etc. Good analytical skills. Strong verbal communication skills. Knowledge of budget development and management. Knowledge of the process and procedures related to contract management. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page . New12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more. Closing Date/Time: 3/31/2024 11:59 PM Central
Mar 15, 2024
Full Time
Position Description Function as a coordinator in the development and administration of major projects or programs. Perform contract administration duties for smaller and less complex contracts, requests for proposals (RFP), and bids, negotiated services or assist with larger more complicated projects, including processing of land acquisition and disposition and property management services. Work Location: This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office. Job Duties and Responsibilities Administer project or program activities, including: Represent the project/program on multi-department or inter-agency task forces, committees, and related organizations. Coordinate partnership activities with both external and internal stakeholders that help achieve the goals of the project or program. Coordinate planning, development, and implementation of programs including development of standards, regulations and appraisal systems. Provide leadership in development and delivery of outreach and educational programs and materials. Prepare and make presentations to groups, citizens, elected officials, staff, and act as a liaison regarding project/program activities. Participate in developing request for proposals, bids, revision to rules, regulations, ordinances, and other formal documentation for the review and approval of elected officials, and other governing bodies. Develop and administer budgets and contracts. Manage operational activities of the program or project, including record keeping, computer applications, grantor reporting, etc. Manage and maintain formal monitoring systems to ensure compliance with standards. Oversee the collection and organization of information for reports, case studies, and other documentation related to the project or program managed. Assist with planning, coordination and monitor technical and legal processing of land acquisition and disposition. Manage properties to ensure they are maintained and secured. Working Conditions: Normal Office Setting Required Qualifications Minimum Qualifications: Bachelor's Degree in related discipline or equivalent. Minimum Experience: Three years performing duties similar to those described above. Licenses/Certificates: N/A Selection Process: The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Interview Selection: The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Background Check: The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Union Representation: This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association (CPE) . Eligible List Statement: The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established. Knowledge, Skills and Abilities Good knowledge of public administration Knowledge of budget development and management. Ability to read and interpret official specifications, regulations, ordinances, etc. Good analytical skills. Strong verbal communication skills. Knowledge of budget development and management. Knowledge of the process and procedures related to contract management. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page . New12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more. Closing Date/Time: 3/31/2024 11:59 PM Central
City of Buckeye, AZ
Buckeye, Arizona, United States
Position Scope APPLICANT REVIEW, INTERVIEWS, AND CANDIDATE SELECTION MAY OCCUR PRIOR TO CLOSING DATE Under general supervision, this position involves coordinating various aspects of projects, ensuring tasks are completed on time and within budget, and serving as a central point of contact for project teams and stakeholders, while developing data collection methods and tools to provide recommendations for objectives and deliverables. This position will be responsible for analysis and interpretation of department data that supports our key initiatives and strategies. Primary Duties and Responsibilities The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Coordinates the operations and activities of the Administration Division and plays a vital role in the successful planning, execution, and completion of projects within the organization. Collaborates with project managers to develop project plans, timelines, and milestones. Manages special projects as directed; collects financial, technical, and administrative information and compiles data for reports. Utilizes data analytics tools to gather insights, make informed decisions, and optimize operations. Develops data collection methods and tools, ensuring data accuracy and completeness. Utilizes data analytics tools and techniques to derive insights and recommendations. Creates data visualizations, dashboards, and reports to communicate findings to stakeholders. Contributes to the development and implementation of data analytics best practices and methodologies. Queries different data sources while dealing with continuous stream of data requests from multiple stakeholders. Implements and analyzes internal and external evaluations, surveys, and needs assessments for the department. Monitors and reports expenditures, tracks account balances, reconciles invoices and purchase card statements. Prepares cost estimates for budget recommendations and submits justification for budget items; assists in maintaining proper budgetary controls; advises and updates management on budget-related activities. Works with staff to identify purchasing needs and ensures procurement policies and procedures are followed. Prepares various forms of communication, including memos, letters, presentations, press releases, etc., for customers, City staff, and other organizations. Schedules meetings and appointments; prioritizes and resolves complex issues; prepares agendas and presentation materials, and prepares summaries. Reviews and evaluates the effectiveness of operations of the assigned area and compiles information in reports for recommended process improvements within the scope of authority, utilizing data-driven insights. Performs other duties as required. Minimum Qualifications & Position Requirements Education and Experience: Bachelor's degree in Public Administration, Business, Human Services, Data Science/Analytics, Computer Information Systems, Economics, Urban Planning, Finance, or related field and three (3) years of progressively responsible experience in local government, administration, data management, or related fields; OR an equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: Knowledge of: Applicable federal, state, and local laws, rules, ordinances, statutes, and regulations. Customer service principles. Principles and practices in assigned area of responsibility including records and program management, budget development, and data analytics. Analysis and research methodology. Statistical computations, concepts, and methods. Principles of confidential records and file management. City organization, operations, policies, and procedures. Strong attention to detail and accuracy in data analysis and reporting. Skill in: Interpreting and applying City policies and procedures and codes and explaining to customers. Operating a personal computer utilizing a variety of business software, databases, and data analytics tools. Presenting information clearly and concisely to various audiences. Active listening. Providing excellent customer service. Analyzing data to derive meaningful insights and recommendations. Navigating undocumented and new data sources, consistently delivering accurate data. Querying different data sources while dealing with continuous streams of data requests from multiple stakeholders. Automating recurring analysis and building reusable processes to speed up future analysis. Time management to plan and organize daily work routine. Establishing priorities of the completion of work in accordance with due dates and sound time-management methodology. Planning and coordinating multiple projects and activities. Judgment/Decision Making to evaluate the best method of research and coordinate with department management in exercising appropriate judgment in establishing priorities and resolving complex matters. Interpersonal Relationships developing and maintaining cooperative and professional relationships with employees and all levels of management to include representatives from other department business owners, stakeholders, municipal leaders, and outside organizations. Written and verbal communication regarding technical and complex engineering concepts and the ability to present in a way that can be understood by others who are not experts in those areas. Ability to: Understand, interpret and apply relevant federal, state and City rules and regulations. Collect, correlate, and analyze data; prepare summaries, recommendations, and reports. Effectively manage time. Perform extensive research, make independent analysis, and report findings. Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions. Calculate figures and amounts such as discounts, interest, proportions, percentages, add, subtract, multiply and divide in all units of measure using whole numbers, fractions, and decimals. Maintain confidentiality of information. Work under pressure of deadlines. Establish and maintain positive, effective working relationships with those contacted in the performance of work. Additional Information Special Requirements: Possession of a Valid Arizona Driver's License Physical Demands / Work Environment: Work is primarily performed in an office environment; may occasionally be required to work outdoors to assist customers. Reports To: Administrative & Project Manager FLSA: Exempt Work Schedule: Monday - Thursday, 7:00am - 6:00pm EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. Employee Benefits & Wellness The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined. For complete Benefit Plan & Wellness Information, please visit the City website at: Benefits & Wellness City benefit plans are subject to change at any time. Closing Date/Time: 4/9/2024 6:00 PM Mountain
Mar 27, 2024
Full Time
Position Scope APPLICANT REVIEW, INTERVIEWS, AND CANDIDATE SELECTION MAY OCCUR PRIOR TO CLOSING DATE Under general supervision, this position involves coordinating various aspects of projects, ensuring tasks are completed on time and within budget, and serving as a central point of contact for project teams and stakeholders, while developing data collection methods and tools to provide recommendations for objectives and deliverables. This position will be responsible for analysis and interpretation of department data that supports our key initiatives and strategies. Primary Duties and Responsibilities The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Coordinates the operations and activities of the Administration Division and plays a vital role in the successful planning, execution, and completion of projects within the organization. Collaborates with project managers to develop project plans, timelines, and milestones. Manages special projects as directed; collects financial, technical, and administrative information and compiles data for reports. Utilizes data analytics tools to gather insights, make informed decisions, and optimize operations. Develops data collection methods and tools, ensuring data accuracy and completeness. Utilizes data analytics tools and techniques to derive insights and recommendations. Creates data visualizations, dashboards, and reports to communicate findings to stakeholders. Contributes to the development and implementation of data analytics best practices and methodologies. Queries different data sources while dealing with continuous stream of data requests from multiple stakeholders. Implements and analyzes internal and external evaluations, surveys, and needs assessments for the department. Monitors and reports expenditures, tracks account balances, reconciles invoices and purchase card statements. Prepares cost estimates for budget recommendations and submits justification for budget items; assists in maintaining proper budgetary controls; advises and updates management on budget-related activities. Works with staff to identify purchasing needs and ensures procurement policies and procedures are followed. Prepares various forms of communication, including memos, letters, presentations, press releases, etc., for customers, City staff, and other organizations. Schedules meetings and appointments; prioritizes and resolves complex issues; prepares agendas and presentation materials, and prepares summaries. Reviews and evaluates the effectiveness of operations of the assigned area and compiles information in reports for recommended process improvements within the scope of authority, utilizing data-driven insights. Performs other duties as required. Minimum Qualifications & Position Requirements Education and Experience: Bachelor's degree in Public Administration, Business, Human Services, Data Science/Analytics, Computer Information Systems, Economics, Urban Planning, Finance, or related field and three (3) years of progressively responsible experience in local government, administration, data management, or related fields; OR an equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: Knowledge of: Applicable federal, state, and local laws, rules, ordinances, statutes, and regulations. Customer service principles. Principles and practices in assigned area of responsibility including records and program management, budget development, and data analytics. Analysis and research methodology. Statistical computations, concepts, and methods. Principles of confidential records and file management. City organization, operations, policies, and procedures. Strong attention to detail and accuracy in data analysis and reporting. Skill in: Interpreting and applying City policies and procedures and codes and explaining to customers. Operating a personal computer utilizing a variety of business software, databases, and data analytics tools. Presenting information clearly and concisely to various audiences. Active listening. Providing excellent customer service. Analyzing data to derive meaningful insights and recommendations. Navigating undocumented and new data sources, consistently delivering accurate data. Querying different data sources while dealing with continuous streams of data requests from multiple stakeholders. Automating recurring analysis and building reusable processes to speed up future analysis. Time management to plan and organize daily work routine. Establishing priorities of the completion of work in accordance with due dates and sound time-management methodology. Planning and coordinating multiple projects and activities. Judgment/Decision Making to evaluate the best method of research and coordinate with department management in exercising appropriate judgment in establishing priorities and resolving complex matters. Interpersonal Relationships developing and maintaining cooperative and professional relationships with employees and all levels of management to include representatives from other department business owners, stakeholders, municipal leaders, and outside organizations. Written and verbal communication regarding technical and complex engineering concepts and the ability to present in a way that can be understood by others who are not experts in those areas. Ability to: Understand, interpret and apply relevant federal, state and City rules and regulations. Collect, correlate, and analyze data; prepare summaries, recommendations, and reports. Effectively manage time. Perform extensive research, make independent analysis, and report findings. Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions. Calculate figures and amounts such as discounts, interest, proportions, percentages, add, subtract, multiply and divide in all units of measure using whole numbers, fractions, and decimals. Maintain confidentiality of information. Work under pressure of deadlines. Establish and maintain positive, effective working relationships with those contacted in the performance of work. Additional Information Special Requirements: Possession of a Valid Arizona Driver's License Physical Demands / Work Environment: Work is primarily performed in an office environment; may occasionally be required to work outdoors to assist customers. Reports To: Administrative & Project Manager FLSA: Exempt Work Schedule: Monday - Thursday, 7:00am - 6:00pm EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. Employee Benefits & Wellness The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined. For complete Benefit Plan & Wellness Information, please visit the City website at: Benefits & Wellness City benefit plans are subject to change at any time. Closing Date/Time: 4/9/2024 6:00 PM Mountain
CITY OF ORLANDO, FL
Orlando, Florida, United States
Description REPOST: PRIOR APPLICANTS NEED NOT APPLY Who We Are Orlando, The City Beautiful For most of Orlando’s history we’ve been the place everyone wants to visit. Today, we’re also the place where everyone wants to live and do business. List after list has Orlando as one of the fastest growing cities in America. We’re transitioning from our role as the young upstart to a more mature, global city. This didn’t happen by accident. Together as a community, we developed a shared vision for our city focused on creating partnerships and we’ve transformed Orlando from a place that was packed with potential into a city on the rise. Our vision ensures we are an inclusive, compassionate community that is generating jobs, becoming the most sustainable city in the nation, keeping our community safe, making it easier to get around, and increasing the quality of life. Together, we can continue realizing all our city’s potential. Come be part of our community with the City of Orlando. Nature of Work: Performs responsible administrative work involving coordinating department’s administrative, personnel, and communications activities to include financial, administrative, public outreach and personnel functions to ensure compliance with City Policies & Procedures. Responsible for the development and implementation of internal/external marketing and promotional campaigns, through a variety of methods to inform the public and targeted populations about programs and services offered by the Public Works Department. Performs as Project Manager and coordinator of various assigned projects within the City to include all divisions within the Public Works Department. Interfaces with other departments, outside agencies, and the public sector as the representative of the department in order to increase effectiveness and keep others informed of Public Works developments. Work is performed under general supervision of the Public Works Business Operations Manager and performance is reviewed through conference reports submitted and evaluation of results obtained Minimum Requirements Bachelor's Degree in Public Administration, Management, or Finance and two (2) years of administrative experience; or an equivalent combination of education, training, and experience. Administrative experience in the public sector preferred. VALID DRIVER LICENSE IS REQUIRED IMPORTANT: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at jobs@orlando.gov or 407.246.2062. Supplemental Information City of Orlando Benefits If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree Closing Date/Time: 3/29/2024 5:00 PM Eastern
Mar 23, 2024
Full Time
Description REPOST: PRIOR APPLICANTS NEED NOT APPLY Who We Are Orlando, The City Beautiful For most of Orlando’s history we’ve been the place everyone wants to visit. Today, we’re also the place where everyone wants to live and do business. List after list has Orlando as one of the fastest growing cities in America. We’re transitioning from our role as the young upstart to a more mature, global city. This didn’t happen by accident. Together as a community, we developed a shared vision for our city focused on creating partnerships and we’ve transformed Orlando from a place that was packed with potential into a city on the rise. Our vision ensures we are an inclusive, compassionate community that is generating jobs, becoming the most sustainable city in the nation, keeping our community safe, making it easier to get around, and increasing the quality of life. Together, we can continue realizing all our city’s potential. Come be part of our community with the City of Orlando. Nature of Work: Performs responsible administrative work involving coordinating department’s administrative, personnel, and communications activities to include financial, administrative, public outreach and personnel functions to ensure compliance with City Policies & Procedures. Responsible for the development and implementation of internal/external marketing and promotional campaigns, through a variety of methods to inform the public and targeted populations about programs and services offered by the Public Works Department. Performs as Project Manager and coordinator of various assigned projects within the City to include all divisions within the Public Works Department. Interfaces with other departments, outside agencies, and the public sector as the representative of the department in order to increase effectiveness and keep others informed of Public Works developments. Work is performed under general supervision of the Public Works Business Operations Manager and performance is reviewed through conference reports submitted and evaluation of results obtained Minimum Requirements Bachelor's Degree in Public Administration, Management, or Finance and two (2) years of administrative experience; or an equivalent combination of education, training, and experience. Administrative experience in the public sector preferred. VALID DRIVER LICENSE IS REQUIRED IMPORTANT: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at jobs@orlando.gov or 407.246.2062. Supplemental Information City of Orlando Benefits If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree Closing Date/Time: 3/29/2024 5:00 PM Eastern
CITY OF ORLANDO, FL
Orlando, Florida, United States
Description Who We Are Orlando, The City Beautiful For most of Orlando’s history we’ve been the place everyone wants to visit. Today, we’re also the place where everyone wants to live and do business. List after list has Orlando as one of the fastest growing cities in America. We’re transitioning from our role as the young upstart to a more mature, global city. This didn’t happen by accident. Together as a community, we developed a shared vision for our city focused on creating partnerships and we’ve transformed Orlando from a place that was packed with potential into a city on the rise. Our vision ensures we are an inclusive, compassionate community that is generating jobs, becoming the most sustainable city in the nation, keeping our community safe, making it easier to get around, and increasing the quality of life. Together, we can continue realizing all our city’s potential. Come be part of our community with the City of Orlando. Nature of Work Performs administrative and professional work in the coordination of the Transportation Department’s review and provision of conditions of approval for land development applications. Serves as the primary point of contact for the department at development review meetings including pre-applications, Technical Review Committee (TRC), Municipal Planning Board (MPB), and Development Review Committee (DRC). An employee assigned to this classification is responsible for planning, directing and coordinating transportation review activities to ensure projects are reviewed in line with City and State code as well as best practices and are completed within prescribed time frame parameters. This position also supports administrative and professional work involving the quality control of Capital Improvement and Growth Management programs on behalf of the City of Orlando. An employee assigned to this classification may also be responsible for planning, directing, and coordinating activities to ensure projects are accomplished within prescribed time frame, funding parameters and in accordance with City goals and objectives. Work is performed under the general direction of the Division Manager. Performance is reviewed on a periodic basis through both formal and informal meetings and reports. Minimum Requirements Bachelor’s Degree in Urban Planning, Transportation Planning, Transportation Engineering, or a related field; plus two (2) years of experience working with land use and transportation components of municipal code required; or an equivalent combination of education, training, and experience. One (1) year of local government transportation experience preferred. American Institute of Certified Planner (AICP), Professional Transportation Planner (PTP), or Professional Engineer certification desired. Valid Florida driver license required . VALID DRIVER LICENSE FROM ANY STATE MUST BE PRESENTED AT TIME OF INTERVIEW. VALID FLORIDA DRIVER LICENSE MUST BE PROVIDED WITHIN 30 DAYS OF HIRE. IMPORTANT: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at jobs@orlando.gov or 407.246.2062. Supplemental Information City of Orlando Benefits If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description Who We Are Orlando, The City Beautiful For most of Orlando’s history we’ve been the place everyone wants to visit. Today, we’re also the place where everyone wants to live and do business. List after list has Orlando as one of the fastest growing cities in America. We’re transitioning from our role as the young upstart to a more mature, global city. This didn’t happen by accident. Together as a community, we developed a shared vision for our city focused on creating partnerships and we’ve transformed Orlando from a place that was packed with potential into a city on the rise. Our vision ensures we are an inclusive, compassionate community that is generating jobs, becoming the most sustainable city in the nation, keeping our community safe, making it easier to get around, and increasing the quality of life. Together, we can continue realizing all our city’s potential. Come be part of our community with the City of Orlando. Nature of Work Performs administrative and professional work in the coordination of the Transportation Department’s review and provision of conditions of approval for land development applications. Serves as the primary point of contact for the department at development review meetings including pre-applications, Technical Review Committee (TRC), Municipal Planning Board (MPB), and Development Review Committee (DRC). An employee assigned to this classification is responsible for planning, directing and coordinating transportation review activities to ensure projects are reviewed in line with City and State code as well as best practices and are completed within prescribed time frame parameters. This position also supports administrative and professional work involving the quality control of Capital Improvement and Growth Management programs on behalf of the City of Orlando. An employee assigned to this classification may also be responsible for planning, directing, and coordinating activities to ensure projects are accomplished within prescribed time frame, funding parameters and in accordance with City goals and objectives. Work is performed under the general direction of the Division Manager. Performance is reviewed on a periodic basis through both formal and informal meetings and reports. Minimum Requirements Bachelor’s Degree in Urban Planning, Transportation Planning, Transportation Engineering, or a related field; plus two (2) years of experience working with land use and transportation components of municipal code required; or an equivalent combination of education, training, and experience. One (1) year of local government transportation experience preferred. American Institute of Certified Planner (AICP), Professional Transportation Planner (PTP), or Professional Engineer certification desired. Valid Florida driver license required . VALID DRIVER LICENSE FROM ANY STATE MUST BE PRESENTED AT TIME OF INTERVIEW. VALID FLORIDA DRIVER LICENSE MUST BE PROVIDED WITHIN 30 DAYS OF HIRE. IMPORTANT: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at jobs@orlando.gov or 407.246.2062. Supplemental Information City of Orlando Benefits If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree Closing Date/Time: Continuous
Summary Minimum Starting Salary: $23.17 hourly 2 positions available WHY WORK FOR WACO: Meaningful and challenging work Make a difference and improve communities Competitive Salary and Benefits Full Range of Benefits including Health, Dental, Vision, Disability and Life Insurance Mandatory TMRS Retirement Plan with a 2:1 City Match Education Assistance Program Paid Parental Leave Employee Assistance Longevity Pay And More! Chance to do work you are passionate aboutJob SecurityDesire to give back MINIMUM QUALIFICATIONS: Required: High School Diploma or GED. 2 years of experience in construction project management, working for a utility or public works department, water and or wastewater project experience. Must possess a valid Texas Driver’s License. Preferred: Familiarity with easements, recording documents, ProjectMates project software, GIS maps, and geotechnical reports. Position Overview: Under general supervision, monitors and oversees the planning and development of various projects and repairs for the City of Waco Utility Services Department (WUSD). The City of Waco offers a complete benefits package for eligible employees including; health, dental, vision, Employee Assistance Program (EAP), Flexible Spending Accounts, life insurance, long term and short term disability, retirement, deferred compensation plans, holidays, vacation, sick leave, credit union and savings bonds. To learn more about the benefits offered, visit our Benefits page .
Mar 21, 2024
Full Time
Summary Minimum Starting Salary: $23.17 hourly 2 positions available WHY WORK FOR WACO: Meaningful and challenging work Make a difference and improve communities Competitive Salary and Benefits Full Range of Benefits including Health, Dental, Vision, Disability and Life Insurance Mandatory TMRS Retirement Plan with a 2:1 City Match Education Assistance Program Paid Parental Leave Employee Assistance Longevity Pay And More! Chance to do work you are passionate aboutJob SecurityDesire to give back MINIMUM QUALIFICATIONS: Required: High School Diploma or GED. 2 years of experience in construction project management, working for a utility or public works department, water and or wastewater project experience. Must possess a valid Texas Driver’s License. Preferred: Familiarity with easements, recording documents, ProjectMates project software, GIS maps, and geotechnical reports. Position Overview: Under general supervision, monitors and oversees the planning and development of various projects and repairs for the City of Waco Utility Services Department (WUSD). The City of Waco offers a complete benefits package for eligible employees including; health, dental, vision, Employee Assistance Program (EAP), Flexible Spending Accounts, life insurance, long term and short term disability, retirement, deferred compensation plans, holidays, vacation, sick leave, credit union and savings bonds. To learn more about the benefits offered, visit our Benefits page .
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Full Time, Non-Exempt, Benefited position through 8/17/2024 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $3,899.93 per month Location: San Bernardino Program Summary: CSUSB and the California Department of Labor entered into a partnership to implement the Inland Empire Cybersecurity Initiative (IECI), from an NSA-funded Community Development grant intended to provide a rapid increase in direct job placement in well-paying cybersecurity careers while providing students with the ability to gain real-world experience. Since then, CSUSB has continued to move forward on the development of a Workforce and Apprenticeship Tech Hub in support of the IECI mission. The Workforce Development Center, in partnership with the Cybersecurity Center at CSUSB will provide the venue for community college faculty, university faculty, students, and employers to collaborate in a security operations training and workspace to include research spaces, advanced broadband, specialized equipment for a training Cybersecurity Operations Center, improved technology, and flexible spaces for career preparation. This project will provide a rapid increase in direct job placement in well-paying “anchor” careers while providing students the ability to “earn while they learn.” This will both alleviate the need to work in menial employment but increase opportunities for meaningful employment while in school. While the Workforce and Apprenticeship Hub initially serves careers in the cybersecurity and supply chain fields, the mechanism built will accommodate future workforce needs. The partners in this project support significant collaboration and an educational pipeline for career jobs from high school, community college, and university, as well as retraining efforts which benefit the economic development of the entire region. The IECI Program Coordinator supports the objectives of the IECI community development project, cybersecurity apprenticeship programs, and the Workforce Development Center with record keeping, program promotion/marketing, activity/event scheduling, and student customer service support toward apprenticeships and employment. The IECI Program Coordinator reports to the IECI Program Manager and the position’s chain of command, having responsibilities to support the objectives of the IECI community development project, cybersecurity apprenticeship programs, and the Workforce Development Center. Work Schedule 40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00 am - 5:00 pm though some nights, weekend work may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the IECI Program Manager, the Program Coordinator will work independently to: Record keeping of employer and student data, events/activities, and apprentice progression through the exploration, pre-apprentice, apprentice, and student talent/employer coordination phases of the IECI program. Maintain records upkeep and availability/accessibility of data for IECI staff, partners, and community participants via CSUSB Community Development website Schedule, organize, and assist in hosting monthly and quarterly organizational meetings with grant project management, Employer Apprenticeship Committee, and IECI partners Support the objectives of the CSUSB Workforce Development Center Tech Hub Maintain calendar of campus/community STEM and relevant events. Attend campus/community events for Hub booth/tabling. Organize and host CSUSB Workforce Development Center student support events and activities Coordinate workforce development student support events and activities with IECI workforce partners, grant subaward partners, campus colleges & departments, and San Bernardino and Riverside County Workforce Development Centers Perform campus and community marketing/promotion of the Hub and available opportunities for students. Support the marketing, recruitment, selection, retention, graduation, and employment transition of CSUSB student apprentices. Promote IECI, the CSUSB cyber program, scholarships, cyber clubs, projects, and career development opportunities at campus/community STEM events and activities. Communicate IECI events and activities with San Bernardino and Riverside County school districts, schools, and workforce development coordinators. Collaborate with IECI partners to facilitate registration of pre-apprenticeships and apprenticeships, and track students’ goals, achievements, grades, and financial support through e-portfolios and other supporting platforms. Support the student apprentice application and referral process. Assist in the maintenance of employee and student apprentice databases. Support the coordination of apprenticeship program objectives and implementation with employers, CSUSB faculty, staff, and students. Be able to articulate the Inland Empire Cybersecurity Initiative (IECI) Community Development & Apprenticeship grant and service roles of CSUSB grant staff and partners Be able to articulate how the California Department of Labor Apprenticeships work and related collaborations with the California Division of Apprenticeship Standards and IECI partners Minimum Qualifications Education: High school diploma or equivalent Experience: E vent planning and production, including project management, budgeting, facility rentals and logistics, staff management and administration. Experience using office software programs. Other: Oral and written communication skills as well as the ability to establish and maintain cooperative working relationships with administration, faculty, staff and students. Able to exercise sound judgment, complete assigned projects in a timely manner and work well under tight deadlines. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 23, 2024
About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Full Time, Non-Exempt, Benefited position through 8/17/2024 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $3,899.93 per month Location: San Bernardino Program Summary: CSUSB and the California Department of Labor entered into a partnership to implement the Inland Empire Cybersecurity Initiative (IECI), from an NSA-funded Community Development grant intended to provide a rapid increase in direct job placement in well-paying cybersecurity careers while providing students with the ability to gain real-world experience. Since then, CSUSB has continued to move forward on the development of a Workforce and Apprenticeship Tech Hub in support of the IECI mission. The Workforce Development Center, in partnership with the Cybersecurity Center at CSUSB will provide the venue for community college faculty, university faculty, students, and employers to collaborate in a security operations training and workspace to include research spaces, advanced broadband, specialized equipment for a training Cybersecurity Operations Center, improved technology, and flexible spaces for career preparation. This project will provide a rapid increase in direct job placement in well-paying “anchor” careers while providing students the ability to “earn while they learn.” This will both alleviate the need to work in menial employment but increase opportunities for meaningful employment while in school. While the Workforce and Apprenticeship Hub initially serves careers in the cybersecurity and supply chain fields, the mechanism built will accommodate future workforce needs. The partners in this project support significant collaboration and an educational pipeline for career jobs from high school, community college, and university, as well as retraining efforts which benefit the economic development of the entire region. The IECI Program Coordinator supports the objectives of the IECI community development project, cybersecurity apprenticeship programs, and the Workforce Development Center with record keeping, program promotion/marketing, activity/event scheduling, and student customer service support toward apprenticeships and employment. The IECI Program Coordinator reports to the IECI Program Manager and the position’s chain of command, having responsibilities to support the objectives of the IECI community development project, cybersecurity apprenticeship programs, and the Workforce Development Center. Work Schedule 40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00 am - 5:00 pm though some nights, weekend work may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the IECI Program Manager, the Program Coordinator will work independently to: Record keeping of employer and student data, events/activities, and apprentice progression through the exploration, pre-apprentice, apprentice, and student talent/employer coordination phases of the IECI program. Maintain records upkeep and availability/accessibility of data for IECI staff, partners, and community participants via CSUSB Community Development website Schedule, organize, and assist in hosting monthly and quarterly organizational meetings with grant project management, Employer Apprenticeship Committee, and IECI partners Support the objectives of the CSUSB Workforce Development Center Tech Hub Maintain calendar of campus/community STEM and relevant events. Attend campus/community events for Hub booth/tabling. Organize and host CSUSB Workforce Development Center student support events and activities Coordinate workforce development student support events and activities with IECI workforce partners, grant subaward partners, campus colleges & departments, and San Bernardino and Riverside County Workforce Development Centers Perform campus and community marketing/promotion of the Hub and available opportunities for students. Support the marketing, recruitment, selection, retention, graduation, and employment transition of CSUSB student apprentices. Promote IECI, the CSUSB cyber program, scholarships, cyber clubs, projects, and career development opportunities at campus/community STEM events and activities. Communicate IECI events and activities with San Bernardino and Riverside County school districts, schools, and workforce development coordinators. Collaborate with IECI partners to facilitate registration of pre-apprenticeships and apprenticeships, and track students’ goals, achievements, grades, and financial support through e-portfolios and other supporting platforms. Support the student apprentice application and referral process. Assist in the maintenance of employee and student apprentice databases. Support the coordination of apprenticeship program objectives and implementation with employers, CSUSB faculty, staff, and students. Be able to articulate the Inland Empire Cybersecurity Initiative (IECI) Community Development & Apprenticeship grant and service roles of CSUSB grant staff and partners Be able to articulate how the California Department of Labor Apprenticeships work and related collaborations with the California Division of Apprenticeship Standards and IECI partners Minimum Qualifications Education: High school diploma or equivalent Experience: E vent planning and production, including project management, budgeting, facility rentals and logistics, staff management and administration. Experience using office software programs. Other: Oral and written communication skills as well as the ability to establish and maintain cooperative working relationships with administration, faculty, staff and students. Able to exercise sound judgment, complete assigned projects in a timely manner and work well under tight deadlines. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Tacoma, WA
Tacoma, Washington, United States
Position Description * SPECIAL NOTE: This is a project position expected to end December 31, 2026, unless extended. * The City of Tacoma, Planning and Development Services' mission is to partner with the community to build a livable, sustainable, and safe City by providing strategic, timely, predictable, cost-effective planning and development services with a culture focused on community engagement, customer service, creativity, accountability, and continuous improvement. Planning and Development Services Department is recruiting for the position of Development Services Specialist, Senior. This is the second level in the Development Services series and shall provide support to affordable housing and market rate development projects in pre-development, permitting, and post issuance. Under limited direction, the Development Services Specialist, Senior will be responsible for assisting applicants through all stages of permitting, from initial inquiry and pre-application/feasibility through the permit process to review and inspection. In addition to supporting development projects in pre-development, permitting and post issuance, the Development Services Specialist, Senior: Serves as the project coordinator on moderate to large projects of varying complexities. Acts as the primary point of contact for the applicant through all phases of development. Offers guidance to the applicant and design team to more efficiently plan for and progress through the permitting process. Helps set and reset customer expectations for the review process and timelines. Serves as a liaison between review engineers, plan reviewers, land use planners, inspectors and external developers/applicants while providing high quality customer service, throughout the permitting process. The ideal candidate possesses a successful work history in permitting, a broad knowledge and technical proficiency in one or more of the land uses, building or site/stormwater fields. The Development Services Specialist, Senior has political savvy; the ability to independently assess and address delays in reviews; has refined customer service and communication skills; and a high level of accountability and ownership of outcomes. They are proficient at establishing and maintaining interpersonal relationships that influence and promote positive outcomes. This is a great opportunity for someone with a passion for assisting people, a person who wants to be part of a dynamic team focused on providing excellent public service while delivering professional, quality services to City of Tacoma customers. Essential Duties: Project Coordination - coordinate permitting of moderate to complex projects of various scales, projects of interests, or projects that have developed permitting challenges. Research site history and pre-submittal documents and application. Determine type of meeting to schedule and which departments need to be present. Assign project coordinators to PRE records and building permits as needed. Provide customer service to applicants/citizens. Provide support for general inquiries and assist applicants with submittal requirements. Process Improvement/Continuous Improvement - develop processes for internal departmental function or external customer engagement. Provide customer service at the Permit Resource Center on City policies and processes as they pertain to development and construction. Work with customers and internal staff to solve permit-related issues. Dispense clear and accurate information to a variety of people of different technical levels of understanding. Understand, apply, and clearly explain regulations, guidelines, and standards. Read and interpret maps, plans, construction drawings, property descriptions, charts, and graphs. Serve as a liaison between review engineers, plan reviewers, land use planners, inspectors and external developers/applicants. Related work as assigned. Physical Requirements and Working Conditions Work is performed in an indoor office environment, subject to multiple interruptions by walk-in citizens, employees, telephone calls, and interoffice activities. While performing the duties of this job, the employee could be exposed to individuals who are irate, angry or hostile. The noise level in the work environment is usually moderate. Position requires operation of computer and office equipment, moving about inside the office to access equipment, counters and desks. City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. d equitable place to live, work and play. Qualifications MINIMUM QUALIFICATIONS (TRAINING AND EDUCATION): Associate's degree in planning, engineering, urban studies or directly related field. AND 4 years of permit desk/plan review experience including 2 years of prior advanced journey, lead or supervisory experience DESIRABLE QUALIFICATIONS (TRAINING AND EDUCATION): An equivalent combination to one of the below: Bachelor's degree in a field related to engineering/architectural design, planning, or construction; OR A high school diploma plus a minimum of 4 years' experience related to development or permitting OR Experience as a Development Services Specialist , Plans Examiner I, Building/Construction Inspector, Permit Specialist or Planner for 2 or more years LICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS ICC certifications within one year of hire ICC or other related certifications (such as Project Management certification) may be substituted for up to 1 year of experience for each type of certification up to a maximum of 2 years. *Equivalency: 1 year of experience = 1 year of education Multilingual applicants are encouraged to apply. Candidates who are fluent in reading, writing, and speaking Vietnamese, Spanish, and/or Korean are desired. Knowledge & Skills Knowledge of City ordinances, City codes, and International Building Codes. Knowledge of site, environmental and right of way codes regulations and laws. Knowledge of building design, construction and inspection practices. Knowledge of land use regulations and laws. Broad understanding of multiple permitting review disciplines, and technical proficiency in one or more discipline - land use, site/stormwater, building code Broad knowledge of permitting and process, which allows for anticipation of issues before they arise Political awareness Skilled in resolving disputes diplomatically. Creative and inquisitive in finding equitable solutions or alternatives for development proposals. High level of accountability and takes ownership of outcomes. Ability to influence positively outcomes through established professional relationships with internal and external parties. Excellent interpersonal skills using tact, patience, and courtesy. Ability to use computer software (Accela and GIS systems) to perform research in the permitting process. Technically proficient and able to compare documents for consistency to engineering plans and legal descriptions. Adaptive and responsive to feedback. Highly organized and able to multi-task and respond to needs of multiple projects concurrently. Selection Process & Supplemental Information To be considered for this career opportunity: Please apply online through the City of Tacoma's website and attach a detailed resume and cover letter describing your experience, training, motivations, and expertise as it relates to the responsibilities of this position. Individuals must meet the minimum qualifications to progress in the examination process. * SPECIAL NOTE: This is a project position expected to end December 31, 2026, unless extended. * This is a competitive selection process. Applications will be reviewed and evaluated on the basis of education, certifications and related experience. Candidates whose qualifications most closely correspond with the Department's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a referral list for review and potential interview selection. Appointment is subject to successful completion of a pre-employment background and references check. When you work for the City of Tacoma, you'll have the opportunity to enjoy a healthy work/life balance, the potential for flexible work schedules (with some job classifications), continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, or questions regarding this job announcement, please call Human Resources at (253) 591.5400 before 4:00 pm of the closing date of the job announcement. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 4/4/2024 5:00 PM Pacific
Mar 19, 2024
Full Time
Position Description * SPECIAL NOTE: This is a project position expected to end December 31, 2026, unless extended. * The City of Tacoma, Planning and Development Services' mission is to partner with the community to build a livable, sustainable, and safe City by providing strategic, timely, predictable, cost-effective planning and development services with a culture focused on community engagement, customer service, creativity, accountability, and continuous improvement. Planning and Development Services Department is recruiting for the position of Development Services Specialist, Senior. This is the second level in the Development Services series and shall provide support to affordable housing and market rate development projects in pre-development, permitting, and post issuance. Under limited direction, the Development Services Specialist, Senior will be responsible for assisting applicants through all stages of permitting, from initial inquiry and pre-application/feasibility through the permit process to review and inspection. In addition to supporting development projects in pre-development, permitting and post issuance, the Development Services Specialist, Senior: Serves as the project coordinator on moderate to large projects of varying complexities. Acts as the primary point of contact for the applicant through all phases of development. Offers guidance to the applicant and design team to more efficiently plan for and progress through the permitting process. Helps set and reset customer expectations for the review process and timelines. Serves as a liaison between review engineers, plan reviewers, land use planners, inspectors and external developers/applicants while providing high quality customer service, throughout the permitting process. The ideal candidate possesses a successful work history in permitting, a broad knowledge and technical proficiency in one or more of the land uses, building or site/stormwater fields. The Development Services Specialist, Senior has political savvy; the ability to independently assess and address delays in reviews; has refined customer service and communication skills; and a high level of accountability and ownership of outcomes. They are proficient at establishing and maintaining interpersonal relationships that influence and promote positive outcomes. This is a great opportunity for someone with a passion for assisting people, a person who wants to be part of a dynamic team focused on providing excellent public service while delivering professional, quality services to City of Tacoma customers. Essential Duties: Project Coordination - coordinate permitting of moderate to complex projects of various scales, projects of interests, or projects that have developed permitting challenges. Research site history and pre-submittal documents and application. Determine type of meeting to schedule and which departments need to be present. Assign project coordinators to PRE records and building permits as needed. Provide customer service to applicants/citizens. Provide support for general inquiries and assist applicants with submittal requirements. Process Improvement/Continuous Improvement - develop processes for internal departmental function or external customer engagement. Provide customer service at the Permit Resource Center on City policies and processes as they pertain to development and construction. Work with customers and internal staff to solve permit-related issues. Dispense clear and accurate information to a variety of people of different technical levels of understanding. Understand, apply, and clearly explain regulations, guidelines, and standards. Read and interpret maps, plans, construction drawings, property descriptions, charts, and graphs. Serve as a liaison between review engineers, plan reviewers, land use planners, inspectors and external developers/applicants. Related work as assigned. Physical Requirements and Working Conditions Work is performed in an indoor office environment, subject to multiple interruptions by walk-in citizens, employees, telephone calls, and interoffice activities. While performing the duties of this job, the employee could be exposed to individuals who are irate, angry or hostile. The noise level in the work environment is usually moderate. Position requires operation of computer and office equipment, moving about inside the office to access equipment, counters and desks. City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. d equitable place to live, work and play. Qualifications MINIMUM QUALIFICATIONS (TRAINING AND EDUCATION): Associate's degree in planning, engineering, urban studies or directly related field. AND 4 years of permit desk/plan review experience including 2 years of prior advanced journey, lead or supervisory experience DESIRABLE QUALIFICATIONS (TRAINING AND EDUCATION): An equivalent combination to one of the below: Bachelor's degree in a field related to engineering/architectural design, planning, or construction; OR A high school diploma plus a minimum of 4 years' experience related to development or permitting OR Experience as a Development Services Specialist , Plans Examiner I, Building/Construction Inspector, Permit Specialist or Planner for 2 or more years LICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS ICC certifications within one year of hire ICC or other related certifications (such as Project Management certification) may be substituted for up to 1 year of experience for each type of certification up to a maximum of 2 years. *Equivalency: 1 year of experience = 1 year of education Multilingual applicants are encouraged to apply. Candidates who are fluent in reading, writing, and speaking Vietnamese, Spanish, and/or Korean are desired. Knowledge & Skills Knowledge of City ordinances, City codes, and International Building Codes. Knowledge of site, environmental and right of way codes regulations and laws. Knowledge of building design, construction and inspection practices. Knowledge of land use regulations and laws. Broad understanding of multiple permitting review disciplines, and technical proficiency in one or more discipline - land use, site/stormwater, building code Broad knowledge of permitting and process, which allows for anticipation of issues before they arise Political awareness Skilled in resolving disputes diplomatically. Creative and inquisitive in finding equitable solutions or alternatives for development proposals. High level of accountability and takes ownership of outcomes. Ability to influence positively outcomes through established professional relationships with internal and external parties. Excellent interpersonal skills using tact, patience, and courtesy. Ability to use computer software (Accela and GIS systems) to perform research in the permitting process. Technically proficient and able to compare documents for consistency to engineering plans and legal descriptions. Adaptive and responsive to feedback. Highly organized and able to multi-task and respond to needs of multiple projects concurrently. Selection Process & Supplemental Information To be considered for this career opportunity: Please apply online through the City of Tacoma's website and attach a detailed resume and cover letter describing your experience, training, motivations, and expertise as it relates to the responsibilities of this position. Individuals must meet the minimum qualifications to progress in the examination process. * SPECIAL NOTE: This is a project position expected to end December 31, 2026, unless extended. * This is a competitive selection process. Applications will be reviewed and evaluated on the basis of education, certifications and related experience. Candidates whose qualifications most closely correspond with the Department's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a referral list for review and potential interview selection. Appointment is subject to successful completion of a pre-employment background and references check. When you work for the City of Tacoma, you'll have the opportunity to enjoy a healthy work/life balance, the potential for flexible work schedules (with some job classifications), continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, or questions regarding this job announcement, please call Human Resources at (253) 591.5400 before 4:00 pm of the closing date of the job announcement. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 4/4/2024 5:00 PM Pacific
City of Kansas City, MO
Kansas City, Missouri, United States
Full-time position available with the Public Works Department, Multimodal Division located at 414 East 12th Street Salary Range: $4,619-$6,928/month Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m. Application Deadline Date: June 03, 2024 Responsibilities Assists in the preparation and publication of the monthly and annual National Transit Database (NTD) Safety / Security and Operational Reports. Assembles and initially interprets economic and social research data as these data apply to the completion of transportation, urban redevelopment, economic base, and general land use planning programs. Performs audits and prepares manuals and other formal statements of improved procedures, methods and systems of operations; assists with the installation of improved procedures, methods and systems. Supports the development and edits of federally required plans, such as Asset Management, Agency Safety Plan, etc. Coordinates program, including assessment and evaluation of the program or project, completing reports and data management. Recommends and assists in the implementation of goals and objectives. Implements approved policies and procedures Assists in planning research records, projects and developing research methods and procedures as well as maintaining appropriate records, files, and exhibits. Provides verbal and written information to contractors, design professionals, and the public relative to city ordinances, Track Access Training and Permits, and processes for various permit matters. Consults with internal clients to ascertain and define need or problem area. Prepares and/or presents informational material for monthly, special and annual reports. Performs related duties as required. Qualifications REQUIRES an accredited Master's degree in public or business administration, urban or regional planning, economics, organizational psychology/development, project management, or geography; OR an accredited Bachelor's degree and 1 year of professional experience in public or business administration, corporate/municipal finance, research, accounting, planning, project/program management or geographical information system analytics. Preference given for a Transit Safety and Security Program (TSSP) certification and Public Transportation Safety Certification Training Program (PTSCTP) certification. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
Mar 08, 2024
Full Time
Full-time position available with the Public Works Department, Multimodal Division located at 414 East 12th Street Salary Range: $4,619-$6,928/month Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m. Application Deadline Date: June 03, 2024 Responsibilities Assists in the preparation and publication of the monthly and annual National Transit Database (NTD) Safety / Security and Operational Reports. Assembles and initially interprets economic and social research data as these data apply to the completion of transportation, urban redevelopment, economic base, and general land use planning programs. Performs audits and prepares manuals and other formal statements of improved procedures, methods and systems of operations; assists with the installation of improved procedures, methods and systems. Supports the development and edits of federally required plans, such as Asset Management, Agency Safety Plan, etc. Coordinates program, including assessment and evaluation of the program or project, completing reports and data management. Recommends and assists in the implementation of goals and objectives. Implements approved policies and procedures Assists in planning research records, projects and developing research methods and procedures as well as maintaining appropriate records, files, and exhibits. Provides verbal and written information to contractors, design professionals, and the public relative to city ordinances, Track Access Training and Permits, and processes for various permit matters. Consults with internal clients to ascertain and define need or problem area. Prepares and/or presents informational material for monthly, special and annual reports. Performs related duties as required. Qualifications REQUIRES an accredited Master's degree in public or business administration, urban or regional planning, economics, organizational psychology/development, project management, or geography; OR an accredited Bachelor's degree and 1 year of professional experience in public or business administration, corporate/municipal finance, research, accounting, planning, project/program management or geographical information system analytics. Preference given for a Transit Safety and Security Program (TSSP) certification and Public Transportation Safety Certification Training Program (PTSCTP) certification. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time temporary position available on or after May 13, 2024 in the Masters of Social Work. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general direction of the Department Chair, the Administrative Support Coordinator I will play a crucial role in supporting the coordination and management of assigned grants. The incumbent will be responsible for various administrative tasks, ensuring the smooth operations of the Adult Protective Services training program and maintaining efficient communication with multiple stakeholders, including university departments and off-campus partnerships. Job Duties Duties include but are not limited to: Assist the Master’s in Social Work (MSW) field office in processing new field contracts and setting up new agency profiles. Develop and maintain Adult Protective Services (APS) videos and book library. Assist with distributing Continuing Education Units (CEU) certificates and maintaining list of attendees related to field training. Attend grant related meetings and trainings as appropriate. In collaboration with agency partners, support social work events, including but not limited to: Field Appreciation Luncheon, Field Fair, Field Training. In collaboration with local county agencies, assist in coordinating an awards committee and provide support in the selection of qualified applicants in alignment with program goals and priorities. Draft clear, concise correspondence independently. Complete verification and review of student progress using PeopleSoft to ensure students are in compliance with program requirements. Maintain and order supplies and equipment as needed. Provide individualized support and training to student and faculty members in processing mileage reimbursement request through Concur. Administer the student stipend application process, prepare application packets, ensure all documentation is on file in accordance with Grant. Administer and implement pre and post award subcontract management and invoicing. Coordinate all financial and budget records for assigned grants consistent with grant and university policies. Generate and complete quarterly financial and enrollment reports in accordance with grant. Develop and monitor the grant’s budget for compliance and for potential federal audit. Set up and maintain fiscal records to document all expenses including disbursements and reimbursements of students’ expenses in accordance with grant and university requirements. Prepare all procurement and travel requests, reports plus P-card and Travel P-card reconciliation. Responsible for all direct pays, requisitions, vendor data forms and any form of payment pertaining to student reimbursement. Coordinate quarterly invoicing and related expenditures of the grant. Maintain updated budget spreadsheet of the grant for the Project Coordinator. Responsible for coordinating program events, and overall scheduling of events, set-up, corresponding equipment requests, and requirements of the programs. Work with Project Coordinator in identifying possible trainers, and coordinate all logistics for training, employment workshops and workforce mock interviews. Maintain confidential student files including but not limited to: required residency, automobile related documents and fingerprint clearances. Responsible for prescreening procedures including criminal background checks for students admitted to the Adult Protective Services program. Prepare documents for student stipend disbursements including tuition, parking and book fees. Prepare quarterly reports for all direct student support costs and grant related travel. Monitor and track Defensive Driving STD 261 for faculty and students. Monitor and maintain student database and Graduate Student Reports to ensure student and alumni information is accurate. In collaboration with MSW administrative team, develop and maintain APS database. Work with field and APS Coordinators to develop, monitor and track APS specific placements (schools, FFA, Legal, Counties). Assist in development, dissemination of surveys to APS students and field agencies for program, events and curriculum assessment. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Demonstrates experience with Microsoft Office Software. Demonstrates experience working with government and grant funding. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to lift up to 25lbs. Frequent sitting, standing and walking. Occasional reaching, pushing and pulling. Constant use of keyboard and mouse, and focusing on computer screens. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline April 9, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Apr 09 2024 Pacific Daylight Time Closing Date/Time:
Mar 27, 2024
Position Summary Full-time temporary position available on or after May 13, 2024 in the Masters of Social Work. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general direction of the Department Chair, the Administrative Support Coordinator I will play a crucial role in supporting the coordination and management of assigned grants. The incumbent will be responsible for various administrative tasks, ensuring the smooth operations of the Adult Protective Services training program and maintaining efficient communication with multiple stakeholders, including university departments and off-campus partnerships. Job Duties Duties include but are not limited to: Assist the Master’s in Social Work (MSW) field office in processing new field contracts and setting up new agency profiles. Develop and maintain Adult Protective Services (APS) videos and book library. Assist with distributing Continuing Education Units (CEU) certificates and maintaining list of attendees related to field training. Attend grant related meetings and trainings as appropriate. In collaboration with agency partners, support social work events, including but not limited to: Field Appreciation Luncheon, Field Fair, Field Training. In collaboration with local county agencies, assist in coordinating an awards committee and provide support in the selection of qualified applicants in alignment with program goals and priorities. Draft clear, concise correspondence independently. Complete verification and review of student progress using PeopleSoft to ensure students are in compliance with program requirements. Maintain and order supplies and equipment as needed. Provide individualized support and training to student and faculty members in processing mileage reimbursement request through Concur. Administer the student stipend application process, prepare application packets, ensure all documentation is on file in accordance with Grant. Administer and implement pre and post award subcontract management and invoicing. Coordinate all financial and budget records for assigned grants consistent with grant and university policies. Generate and complete quarterly financial and enrollment reports in accordance with grant. Develop and monitor the grant’s budget for compliance and for potential federal audit. Set up and maintain fiscal records to document all expenses including disbursements and reimbursements of students’ expenses in accordance with grant and university requirements. Prepare all procurement and travel requests, reports plus P-card and Travel P-card reconciliation. Responsible for all direct pays, requisitions, vendor data forms and any form of payment pertaining to student reimbursement. Coordinate quarterly invoicing and related expenditures of the grant. Maintain updated budget spreadsheet of the grant for the Project Coordinator. Responsible for coordinating program events, and overall scheduling of events, set-up, corresponding equipment requests, and requirements of the programs. Work with Project Coordinator in identifying possible trainers, and coordinate all logistics for training, employment workshops and workforce mock interviews. Maintain confidential student files including but not limited to: required residency, automobile related documents and fingerprint clearances. Responsible for prescreening procedures including criminal background checks for students admitted to the Adult Protective Services program. Prepare documents for student stipend disbursements including tuition, parking and book fees. Prepare quarterly reports for all direct student support costs and grant related travel. Monitor and track Defensive Driving STD 261 for faculty and students. Monitor and maintain student database and Graduate Student Reports to ensure student and alumni information is accurate. In collaboration with MSW administrative team, develop and maintain APS database. Work with field and APS Coordinators to develop, monitor and track APS specific placements (schools, FFA, Legal, Counties). Assist in development, dissemination of surveys to APS students and field agencies for program, events and curriculum assessment. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Demonstrates experience with Microsoft Office Software. Demonstrates experience working with government and grant funding. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to lift up to 25lbs. Frequent sitting, standing and walking. Occasional reaching, pushing and pulling. Constant use of keyboard and mouse, and focusing on computer screens. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline April 9, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Apr 09 2024 Pacific Daylight Time Closing Date/Time:
City of Portland, Oregon
Portland, Oregon, United States
The Position The Portland Housing Bureau is hiring two (2) Senior Construction Coordinators. J ob Appointment: Limited term. Persons appointed to limited term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available. Work Location: Hybrid. In-person work is to be conducted at 1900 SW 4th Avenue, Portland, OR 97201. Fieldwork is also required, which includes visiting multiple sites throughout the City as needed. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefit tab for an overview of benefits for this position. Union Representation: This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please click here . Applicants start at the entry salary rate. If you are a DCTU-represented employee, see the labor agreement for additional information or talk to your union representative. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume. Position Summary The Senior Construction Coordinator (SCC) is part of PHB's Housing Development and Construction Services (HDCS) team which implements the City's affordable, multifamily housing strategy and the deployment of its resources by providing support to developers through public-private partnerships. As such, the SCC is responsible for a wide variety of professional and technical duties in the analysis, compliance, coordination, and monitoring of publicly funded multifamily housing rehabilitation and new construction projects. The SCC participates in the selection of projects to be awarded funding, attends Owner Architect Contractor (OAC) meetings from award through completion to advise and monitor the project, and works closely with Housing Portfolio Finance Coordinators (HPFC) who manage, negotiate, underwrite and structure housing development projects where PHB is one of a number of project funders. The SCC is responsible for bringing attention to issues related to proposed projects including but not limited to building cost, funding compliance, building constructability, site suitability planning and zoning, green building and development/construction team qualifications. For federally funded projects, the SCC is also responsible for producing Environmental Reviews. During construction, the SCC continues to monitor the project, processes construction draws, and ensures compliance with applicable rules and regulations. At completion, the SCC closes out the project including evaluation of final budgets and determination of cost savings. SCCs work with a team of peers and a Capital Projects Manager and collaborate with other PHB teams including Housing Investment and Portfolio Preservation, Development Incentives, Risk Analysis and Compliance, and Finance and Accounting. The SCC team is the PHB liaison to the Bureau of Development Services during permitting and inspections and works closely with other bureaus (such as BPS, PBOT, and BES) and project partners to keep projects on budget and on schedule. As such, the SCC is expected to have technical expertise in multifamily real estate development and construction and be knowledgeable on federal, state, and local housing funding programs and their rules, including prevailing wage and accessibility requirements. As a Senior Construction Coordinator , you will: Review and evaluate solicitation proposals and grant applications to recommend funding awards for land acquisitions, rehab/retrofit projects, and new construction developments. Flag and problem-solve issues related to permitting, building costs, funding compliance or requirements, building constructability, site suitability planning and zoning, and development/construction team qualifications. Conduct HUD Environmental Reviews and other site assessments to meet PHB funding source and policy requirements, such as green building, contracting, and workforce training and hiring. Monitor project sources and uses, and process pre-development and construction draws, and determine cost savings as part of the final close-out process. Participate on committees and initiatives including policy and outreach. Monitor and report on outcomes for PHB’s development policies and funding source requirements, as requested. Contribute to PHB’s Guiding Principles of Equity and Social Justice . This position requires inspecting construction sites, which includes navigating uneven terrain. A valid driver's license is also required. Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation, which will be evaluated on an individual basis. Our Ideal Candidate is: Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done. Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions. Values Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform your work. Experience with inclusive, respectful, and culturally responsive practices. An Equitable Team Member: Experience promoting and maintaining an inclusive, respectful, and culturally responsive workplace. Emotionally Intelligent: Motivated, curious, team-oriented, and empathetic. Strong interpersonal skills. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position's duties and responsibilities, day-to-day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Tuesday, April 2, 2024 12:00 pm PST ( US and Canada) https://us06web.zoom.us/j/89275980633 Meeting ID: 892 7598 0633 About the Bureau: Since 2009, the Portland Housing Bureau (PHB) has worked toward a vision that "all Portlanders can find affordable homes...and have equitable access to housing." To that end, we are charged with developing citywide housing policy, delivering programs that increase the supply of affordable housing and promote stable homeownership, and administering a broad range of federal and local resources. Through our policies, plans, and funding, PHB works to stabilize families in their current homes, provide new affordable housing opportunities, and foster equitable, integrated, and diverse communities. The mission of the Portland Housing Bureau is to solve the unmet housing needs of the people of Portland. The Bureau accomplishes its mission by building and preserving quality, affordable rental, and owner-occupied housing; supporting and sponsoring programs that help low-income Portlanders find, rent, buy, retain, and repair their homes; bringing together partners and leading them to assess the city's housing needs, choose sustainable solutions to efficiently meet them, and identify how best to pay for them; and reaching out to Communities of Color to ensure their participation in the economic opportunities that quality housing investments create. Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources Amanda Hillebrecht@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Experience managing and monitoring complex real estate development, design, and construction, including contracting practices and the integration of housing policies and strategies. Ability to work independently and collaboratively to problem solve and manage multiple complex projects simultaneously and meet deadlines . Experience with the principles of construction project budgeting, value engineering, and project scheduling . Experience with analyzing building plans and specifications, cost estimates, permits and permitting requirements, building and zoning code requirements, ADA requirements, and green building design and certifications. Experience incorporating diversity, equity, and inclusion considerations and maintaining working relationships with internal and external stakeholders such as diverse, under-represented communities, all levels of staff, staff of other agencies, business leaders, and others encountered in the course of work. Applicant must also: A current/valid state driver's license and access to a personal vehicle for fieldwork . Applicants must meet City "good driver" requirements. Ability to inspect construction sites, which may include navigating uneven terrain and stairs, as well as following safety protocols and properly utilizing protective gear. Although not required , you may have one or more of the following: Five ( 5) + years of progressively responsible experience in multifamily real estate development and construction or an equivalent combination of training and experience as a multifamily housing developer, project/construction manager, and/or architect team lead. Two ( 2 ) year s of experience as a housing development team member at an affordable housing organization or public agency equivalent to the Portland Housing Bureau. Degree in Architecture, Development, Building/Construction Science, or related field . A Masters degree in a pertinent field may serve in lieu of one- or two- years experience . Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation requests will be evaluated on an individual basis. The Recruitment Process STEP 1: Apply online between Monday, March 25, 2024 and Monday, April 8, 2024 Required Application Materials: Resume Cover Letter Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Your cover letter should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your cover letter. Do not attach materials not requested. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of April 8, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of April 15, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): May The hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: Ma y Step 6: Start Date: June A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 4/8/2024 11:59 PM Pacific
Mar 26, 2024
The Position The Portland Housing Bureau is hiring two (2) Senior Construction Coordinators. J ob Appointment: Limited term. Persons appointed to limited term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available. Work Location: Hybrid. In-person work is to be conducted at 1900 SW 4th Avenue, Portland, OR 97201. Fieldwork is also required, which includes visiting multiple sites throughout the City as needed. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefit tab for an overview of benefits for this position. Union Representation: This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please click here . Applicants start at the entry salary rate. If you are a DCTU-represented employee, see the labor agreement for additional information or talk to your union representative. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume. Position Summary The Senior Construction Coordinator (SCC) is part of PHB's Housing Development and Construction Services (HDCS) team which implements the City's affordable, multifamily housing strategy and the deployment of its resources by providing support to developers through public-private partnerships. As such, the SCC is responsible for a wide variety of professional and technical duties in the analysis, compliance, coordination, and monitoring of publicly funded multifamily housing rehabilitation and new construction projects. The SCC participates in the selection of projects to be awarded funding, attends Owner Architect Contractor (OAC) meetings from award through completion to advise and monitor the project, and works closely with Housing Portfolio Finance Coordinators (HPFC) who manage, negotiate, underwrite and structure housing development projects where PHB is one of a number of project funders. The SCC is responsible for bringing attention to issues related to proposed projects including but not limited to building cost, funding compliance, building constructability, site suitability planning and zoning, green building and development/construction team qualifications. For federally funded projects, the SCC is also responsible for producing Environmental Reviews. During construction, the SCC continues to monitor the project, processes construction draws, and ensures compliance with applicable rules and regulations. At completion, the SCC closes out the project including evaluation of final budgets and determination of cost savings. SCCs work with a team of peers and a Capital Projects Manager and collaborate with other PHB teams including Housing Investment and Portfolio Preservation, Development Incentives, Risk Analysis and Compliance, and Finance and Accounting. The SCC team is the PHB liaison to the Bureau of Development Services during permitting and inspections and works closely with other bureaus (such as BPS, PBOT, and BES) and project partners to keep projects on budget and on schedule. As such, the SCC is expected to have technical expertise in multifamily real estate development and construction and be knowledgeable on federal, state, and local housing funding programs and their rules, including prevailing wage and accessibility requirements. As a Senior Construction Coordinator , you will: Review and evaluate solicitation proposals and grant applications to recommend funding awards for land acquisitions, rehab/retrofit projects, and new construction developments. Flag and problem-solve issues related to permitting, building costs, funding compliance or requirements, building constructability, site suitability planning and zoning, and development/construction team qualifications. Conduct HUD Environmental Reviews and other site assessments to meet PHB funding source and policy requirements, such as green building, contracting, and workforce training and hiring. Monitor project sources and uses, and process pre-development and construction draws, and determine cost savings as part of the final close-out process. Participate on committees and initiatives including policy and outreach. Monitor and report on outcomes for PHB’s development policies and funding source requirements, as requested. Contribute to PHB’s Guiding Principles of Equity and Social Justice . This position requires inspecting construction sites, which includes navigating uneven terrain. A valid driver's license is also required. Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation, which will be evaluated on an individual basis. Our Ideal Candidate is: Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done. Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions. Values Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform your work. Experience with inclusive, respectful, and culturally responsive practices. An Equitable Team Member: Experience promoting and maintaining an inclusive, respectful, and culturally responsive workplace. Emotionally Intelligent: Motivated, curious, team-oriented, and empathetic. Strong interpersonal skills. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position's duties and responsibilities, day-to-day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Tuesday, April 2, 2024 12:00 pm PST ( US and Canada) https://us06web.zoom.us/j/89275980633 Meeting ID: 892 7598 0633 About the Bureau: Since 2009, the Portland Housing Bureau (PHB) has worked toward a vision that "all Portlanders can find affordable homes...and have equitable access to housing." To that end, we are charged with developing citywide housing policy, delivering programs that increase the supply of affordable housing and promote stable homeownership, and administering a broad range of federal and local resources. Through our policies, plans, and funding, PHB works to stabilize families in their current homes, provide new affordable housing opportunities, and foster equitable, integrated, and diverse communities. The mission of the Portland Housing Bureau is to solve the unmet housing needs of the people of Portland. The Bureau accomplishes its mission by building and preserving quality, affordable rental, and owner-occupied housing; supporting and sponsoring programs that help low-income Portlanders find, rent, buy, retain, and repair their homes; bringing together partners and leading them to assess the city's housing needs, choose sustainable solutions to efficiently meet them, and identify how best to pay for them; and reaching out to Communities of Color to ensure their participation in the economic opportunities that quality housing investments create. Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources Amanda Hillebrecht@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Experience managing and monitoring complex real estate development, design, and construction, including contracting practices and the integration of housing policies and strategies. Ability to work independently and collaboratively to problem solve and manage multiple complex projects simultaneously and meet deadlines . Experience with the principles of construction project budgeting, value engineering, and project scheduling . Experience with analyzing building plans and specifications, cost estimates, permits and permitting requirements, building and zoning code requirements, ADA requirements, and green building design and certifications. Experience incorporating diversity, equity, and inclusion considerations and maintaining working relationships with internal and external stakeholders such as diverse, under-represented communities, all levels of staff, staff of other agencies, business leaders, and others encountered in the course of work. Applicant must also: A current/valid state driver's license and access to a personal vehicle for fieldwork . Applicants must meet City "good driver" requirements. Ability to inspect construction sites, which may include navigating uneven terrain and stairs, as well as following safety protocols and properly utilizing protective gear. Although not required , you may have one or more of the following: Five ( 5) + years of progressively responsible experience in multifamily real estate development and construction or an equivalent combination of training and experience as a multifamily housing developer, project/construction manager, and/or architect team lead. Two ( 2 ) year s of experience as a housing development team member at an affordable housing organization or public agency equivalent to the Portland Housing Bureau. Degree in Architecture, Development, Building/Construction Science, or related field . A Masters degree in a pertinent field may serve in lieu of one- or two- years experience . Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation requests will be evaluated on an individual basis. The Recruitment Process STEP 1: Apply online between Monday, March 25, 2024 and Monday, April 8, 2024 Required Application Materials: Resume Cover Letter Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Your cover letter should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your cover letter. Do not attach materials not requested. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of April 8, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of April 15, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): May The hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: Ma y Step 6: Start Date: June A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 4/8/2024 11:59 PM Pacific
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits Salary Range: $5,025.00 per month to $7,159.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,276.00 per month to $6,000.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional III, Exempt About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through December 31, 2024, with the possibility of re-appointment for a maximum of three years from the date of hire. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025). This position opening is available through December 31, 2024, with the possibility of reappointment for a maximum of three years from the date of hire. Project IMPACT provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, support with the financial aid process, support with the graduate school application process, academic wellness counseling, assistive technology training, academic skills development, and personal finance skill development. The intent of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Project IMPACT provides these enhanced academic support services to 100+ students with disabilities. The primary purpose of this position is to provide academic advising and academic wellness counseling to participating students. The Academic Success & Wellness Counselor supports students in completing their post-secondary education by providing targeted advice related to class selection, the development of educational plans and monitors the academic progress of students in the program. Furthermore, the Academic Success & Wellness Counselor provides academic wellness counseling to support students in the development of non-cognitive skills including academic & realistic self-appraisal, growth mindset, locus of control, positive self-concept, motivation and long-term goal setting. This position will function as a team member of Project IMPACT and will assist the Project IMPACT Program Coordinator with carrying out the requirements of the grant. Responsibilities Direct Services to Students Academic Advising: Provide academic advising to participants including support with course selection each term and the development of long-term educational plans. Provide academic advising related to withdrawals, plans for recovering from academic probation and avoiding academic disqualification. Offer advice that takes into consideration students’ financial aid status, participation with the Department of Rehabilitation, personal learning preferences, learning strengths and challenges, and disability management strategies as it relates to course load and course selection. Monitor students’ grades and academic progress towards graduation. Monitor barriers to students’ ability to enroll or continue to make academic progress (academic holds, financial holds, etc.). Attend regular university-wide meetings that support the function of academic advising. Develop a close working relationship with the General Education Office and Academic Advising and Career Education (AACE) Office. Collaborate with the Department of Rehabilitation if a student is a client. Provide support to students with graduate school applications. Academic Wellness Counseling: Provide general educational and emotional support to students as it relates to their academic experience. While academic wellness counseling is not therapy, the Academic Success and Wellness Counselor supports students with academic & realistic self-appraisal, growth mindset, locus of control, positive self-concept, anxiety, managing interpersonal conflicts, developing a support network, developing plans of self-support, motivation and long term goal setting. Conduct workshops for students on the above mentioned topics. Conduct trainings for part-time staff on the above mentioned topics and help facilitate a culture of growth mindset. Participate in the development of a nurturing team-focused culture. Inform Accessibility Services Director immediately of participants at risk to harm self or others. Individual Support Plan Development: In collaboration with the Program Coordinator, support students in developing Individual Support Plans which serve as a guide for how students should engage with the various services offered by the program, given their unique needs. Identify students at risk for not persisting, including using CSUEB’s early alert system in Bay Adviser. Help students revise their support plans accordingly. Coordinate with other departments and agencies as needed to support students in finding and making use of additional resources. Financial Aid Advising: Support students in completing all necessary applications for Financial Aid, including the FAFSA, the Cal State East Bay financial aid verification process and scholarship applications. Support students with completing financial aid appeals as needed. Develop a strong working relationship with the Financial Aid Office personnel to maintain understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation. Record Keeping and Reporting: The Academic Success and Wellness Counselor is expected to keep accurate and timely case notes and maintain accurate student information in program software including Blumen and Accommodate. Support with Maintenance of Program Collaborate with other campus departments including Accessibility Services, various academic departments, the General Education Office, Academic Advising and Career Education, Housing and Financial Aid to educate the campus community about Project IMPACT. With the Program Coordinator, recruit, interview and select new students to join the program each summer. Attend outreach events for student recruitment as needed. Support other program staff with the coordination of the tutoring service and provide subject-specific tutoring if needed. Support the work of the Program Coordinator in meeting all programmatic objectives as outlined in the grant. Carry out the requirements of the grant and assist the Program Coordinator in monitoring compliance with state and federal regulations, maintaining accurate student records and other administrative tasks as needed. Attend TRIO trainings as needed to remain aware of best practices for TRIO service delivery. Other Duties as Assigned Minimum Qualifications Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A Master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A Doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned. General knowledge of individual counseling techniques. General knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters. Determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. Interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action. Carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Required Qualifications General knowledge of the principles, practices and trends of the Student Services field. General knowledge of individual counseling techniques. Ability to analyze complex situations accurately and adopt effective courses of action. Advise students on complex student-related matters and determine appropriate courses of action. Carry out a variety of professionally complex assignments without detailed instructions. Knowledge of various types of disabilities including physical and mental health disabilities, learning disabilities, and developmental disabilities including Autism. An understanding of the financial aid process, general student requirements for meeting academic progress standards, and general knowledge of typical graduation/ general education requirements. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Knowledge of laws and ethics related to counseling. Experience providing services to students in a higher education environment, including case management in an academic coaching, counseling, advisor or related role. Competent in working with students in distress, including students with significant mental health challenges and knowledge of related protocols for student and campus safety. Strong ability to communicate effectively with diverse students, faculty, staff and community members. Proactive problem solving skills. General competence with software packages such as Microsoft Office Suite and academic support software packages. Experience with counseling theory and practice, intake interview techniques, and group facilitation skills. Preferred Skills and Knowledge A Master’s degree in Counseling, Educational Psychology, Psychology, Social Work, Special Education or related field. Experience working with students with disabilities in a higher education setting is strongly preferred. Experience working with students with disabilities, low-socioeconomic status, or first generation college students. Previous experience with TRIO programs. Specific knowledge of Cal State East Bay requirements for General Education, graduation and financial aid. Experience with Blumen Software, PeopleSoft, Accommodate, and/or Bay Advisor. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Jan 19 2024 Pacific Standard Time Applications close: May 19 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
Salary and Benefits Salary Range: $5,025.00 per month to $7,159.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,276.00 per month to $6,000.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional III, Exempt About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through December 31, 2024, with the possibility of re-appointment for a maximum of three years from the date of hire. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025). This position opening is available through December 31, 2024, with the possibility of reappointment for a maximum of three years from the date of hire. Project IMPACT provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, support with the financial aid process, support with the graduate school application process, academic wellness counseling, assistive technology training, academic skills development, and personal finance skill development. The intent of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Project IMPACT provides these enhanced academic support services to 100+ students with disabilities. The primary purpose of this position is to provide academic advising and academic wellness counseling to participating students. The Academic Success & Wellness Counselor supports students in completing their post-secondary education by providing targeted advice related to class selection, the development of educational plans and monitors the academic progress of students in the program. Furthermore, the Academic Success & Wellness Counselor provides academic wellness counseling to support students in the development of non-cognitive skills including academic & realistic self-appraisal, growth mindset, locus of control, positive self-concept, motivation and long-term goal setting. This position will function as a team member of Project IMPACT and will assist the Project IMPACT Program Coordinator with carrying out the requirements of the grant. Responsibilities Direct Services to Students Academic Advising: Provide academic advising to participants including support with course selection each term and the development of long-term educational plans. Provide academic advising related to withdrawals, plans for recovering from academic probation and avoiding academic disqualification. Offer advice that takes into consideration students’ financial aid status, participation with the Department of Rehabilitation, personal learning preferences, learning strengths and challenges, and disability management strategies as it relates to course load and course selection. Monitor students’ grades and academic progress towards graduation. Monitor barriers to students’ ability to enroll or continue to make academic progress (academic holds, financial holds, etc.). Attend regular university-wide meetings that support the function of academic advising. Develop a close working relationship with the General Education Office and Academic Advising and Career Education (AACE) Office. Collaborate with the Department of Rehabilitation if a student is a client. Provide support to students with graduate school applications. Academic Wellness Counseling: Provide general educational and emotional support to students as it relates to their academic experience. While academic wellness counseling is not therapy, the Academic Success and Wellness Counselor supports students with academic & realistic self-appraisal, growth mindset, locus of control, positive self-concept, anxiety, managing interpersonal conflicts, developing a support network, developing plans of self-support, motivation and long term goal setting. Conduct workshops for students on the above mentioned topics. Conduct trainings for part-time staff on the above mentioned topics and help facilitate a culture of growth mindset. Participate in the development of a nurturing team-focused culture. Inform Accessibility Services Director immediately of participants at risk to harm self or others. Individual Support Plan Development: In collaboration with the Program Coordinator, support students in developing Individual Support Plans which serve as a guide for how students should engage with the various services offered by the program, given their unique needs. Identify students at risk for not persisting, including using CSUEB’s early alert system in Bay Adviser. Help students revise their support plans accordingly. Coordinate with other departments and agencies as needed to support students in finding and making use of additional resources. Financial Aid Advising: Support students in completing all necessary applications for Financial Aid, including the FAFSA, the Cal State East Bay financial aid verification process and scholarship applications. Support students with completing financial aid appeals as needed. Develop a strong working relationship with the Financial Aid Office personnel to maintain understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation. Record Keeping and Reporting: The Academic Success and Wellness Counselor is expected to keep accurate and timely case notes and maintain accurate student information in program software including Blumen and Accommodate. Support with Maintenance of Program Collaborate with other campus departments including Accessibility Services, various academic departments, the General Education Office, Academic Advising and Career Education, Housing and Financial Aid to educate the campus community about Project IMPACT. With the Program Coordinator, recruit, interview and select new students to join the program each summer. Attend outreach events for student recruitment as needed. Support other program staff with the coordination of the tutoring service and provide subject-specific tutoring if needed. Support the work of the Program Coordinator in meeting all programmatic objectives as outlined in the grant. Carry out the requirements of the grant and assist the Program Coordinator in monitoring compliance with state and federal regulations, maintaining accurate student records and other administrative tasks as needed. Attend TRIO trainings as needed to remain aware of best practices for TRIO service delivery. Other Duties as Assigned Minimum Qualifications Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A Master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A Doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned. General knowledge of individual counseling techniques. General knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters. Determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. Interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action. Carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Required Qualifications General knowledge of the principles, practices and trends of the Student Services field. General knowledge of individual counseling techniques. Ability to analyze complex situations accurately and adopt effective courses of action. Advise students on complex student-related matters and determine appropriate courses of action. Carry out a variety of professionally complex assignments without detailed instructions. Knowledge of various types of disabilities including physical and mental health disabilities, learning disabilities, and developmental disabilities including Autism. An understanding of the financial aid process, general student requirements for meeting academic progress standards, and general knowledge of typical graduation/ general education requirements. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Knowledge of laws and ethics related to counseling. Experience providing services to students in a higher education environment, including case management in an academic coaching, counseling, advisor or related role. Competent in working with students in distress, including students with significant mental health challenges and knowledge of related protocols for student and campus safety. Strong ability to communicate effectively with diverse students, faculty, staff and community members. Proactive problem solving skills. General competence with software packages such as Microsoft Office Suite and academic support software packages. Experience with counseling theory and practice, intake interview techniques, and group facilitation skills. Preferred Skills and Knowledge A Master’s degree in Counseling, Educational Psychology, Psychology, Social Work, Special Education or related field. Experience working with students with disabilities in a higher education setting is strongly preferred. Experience working with students with disabilities, low-socioeconomic status, or first generation college students. Previous experience with TRIO programs. Specific knowledge of Cal State East Bay requirements for General Education, graduation and financial aid. Experience with Blumen Software, PeopleSoft, Accommodate, and/or Bay Advisor. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Jan 19 2024 Pacific Standard Time Applications close: May 19 2024 Pacific Daylight Time Closing Date/Time:
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Program Coordinator, Categorical Job Category: CSEA Job Opening Date: March 27, 2024 Job Closing Date: Location: Saddleback College Work Location: Mission Viejo, CA Department: Extended Learning Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00 am - 5:00 pm Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Annual salary starting from $80,832 to $89,256 Required Documents: Resume and Cover Letter Job Description: Initial Screening Date: April 15, 2024 A cover letter and resume are required. C.S.E.A. Classified Bargaining Unit Salary Range 134 This position is categorically funded. Employment in this position is contingent upon funding by ELL Healthcare Pathways Grant. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job . SUMMARY DESCRIPTION Under general direction from an appropriate level manager or administrator, serve as the coordinator for assigned program or project area providing professional level program or project area support and services; develop and provide a full range of program or project area functions or services including difficult administrative and management support duties in support of the assigned project, program, or functional area; provide direction for assigned programs, projects, or functional area; serve as a liaison between the program area and the general public, students, staff, and other campus and community officials and groups; develop and maintain relationships with other organizations and schools in the program, project, or functional area; and plan, coordinate, and implement assigned operations and activities of the assigned office. DISTINGUISHING CHARACTERISTICS The Program Coordinator in an advanced journey-level professional classification that performs a full range of professional level support and program coordination duties in support of assigned program or project area including to develop, implement, and administer assigned services and functional areas, participate in budget development and monitoring, and project area policy and procedure development and implementation. Positions at this level coordinate communication and work activities among District staff and community and business groups and partners. Assignments performed at this level require a broad knowledge of assigned program or project area and an in-depth professional level knowledge relative to specific areas. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Coordinate and oversee the development and implementation of assigned aspects of the assigned project, program, or program area; ensure compliance with all aspects of program requirements including grant requirements. Plan, design, and implement program or project elements that support service delivery; participate in processes to define scope and schedule of services and activities; oversee and participate in implementation processes. Assume responsibility for providing coordination of resources for projects or programs; determine program short and long-term needs and develop recommendations; design processes and procedures to implement, maintain, and/or manage functional area resources. Oversee and participate in the development and implementation of goals, objectives, policies, and priorities for the assigned area; research, implement, and administer policies, procedures, and changing business practices and processes for assigned area; develop and maintain handbooks, forms, and related policies and procedures. Resolve operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; oversee and assist in implementation of recommendations. Perform a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned programs and projects; conduct studies, research projects, and analysis. Prepare administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings; consult with District staff and outside agencies to obtain information. Coordinate the budget process for assigned area; provide assistance in the development of assigned budget; collect and analyze financial data; review and analyze budget requests; create data tracking and reporting systems; monitor status. Research, negotiate, and monitor assigned contracts and agreements with outside suppliers, service providers, and others; ensure work is performed in compliance with contracts and agreements; process invoices and payments. Create and maintain publications promoting the assigned project, program, or program area; develop publications and materials to advertise and provide program information including newsletters, directories, handbooks, special event flyers, and other public relations materials as needed. Coordinate assigned activities and functions with other staff, projects, and functions as well as local, state, and federal agencies/jurisdictions, business partners, and the general public; coordinate with, interact with, share knowledge, and develop collaborative relationships. Collaborate in the design and implementation of a network of community-based organizations and schools that will oversee and provide services and experiences for program participants; assist in the development of cooperative agreements with other agencies and organizations involved with providing program services. Coordinate meetings related to assigned program; represent area of assignment, participate on, and provide staff support to a variety of committees, task forces, and boards; develop agendas and write speaking points; participate in speaking engagements; prepare and present presentation materials, staff reports, and other documents as appropriate and necessary; respond to and resolve inquiries and complaints. Serve as contact and respond to requests for information from staff, other agencies, and the general public regarding project or program area of assignment; participate in community outreach and education activities; prepare presentations and related material. Maintain records concerning program activities; process incoming and outgoing documents; prepare and track various documents; prepare reports and briefings on project status, progress, changes, and related items related to scope, schedule, and budget. Assist with overseeing website and distance education system for assigned program area; update information as necessary. Manage data and information used in assigned area including to administer assigned databases; enter and modify data; generate reports; analyze user needs and modify database structure and/or format in response to user needs; train staff on use of database systems; prepare database documentation. Provide training and work direction to student workers and assigned staff; schedule assigned staff; ensure staff follows District policies and professional standards. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Pertinent federal, state, and local laws, codes, rules, regulations, policies, and procedures related to area of assignment. District and College organization, operations, policies, and objectives. Operational characteristics, services, and activities of the functions, programs, and operations of the assigned project or program area. Goals and objectives of the assigned project or program area. Principles and practices of program development, administration, and review. Principles, practices, and procedures of business administration and public administration. Technical knowledge of business/industry principles and practices for the area of responsibility. Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. Principles and techniques used in public relations. Project and contract management principles and practices. Information and research resources available related to areas of assignment. Work organization and office management principles and practices. Processes, procedures, and practices of budget preparation and administration. Statistical procedures and mathematical concepts. Software programs, applications, and database systems relevant to area of assignment; generating and analyzing reports from systems and databases; principles, practices, and procedures of complex statistical and administrative research and report preparation. Current office practices, procedures, methods, and computer equipment, software, and applications related to the work, including word processing, desktop publishing, spreadsheets, and databases. Principles and practices used to establish and maintain files and information retrieval systems; principles and practice of recordkeeping, and principles and procedures of business letter writing and report preparation. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Techniques for providing a high level of customer service including methods and techniques of proper telephone etiquette. Interpersonal skills using tact, patience, and courtesy. Techniques to facilitate effective interaction with people on an individual or group basis. Confidentiality requirements when dealing with personal and sensitive student information. Occupational hazards and standard safety policies and procedures. Principles and practices of providing training and guidance to lower-level staff and student workers. Ability to : Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, explain, and apply administrative and office policies and procedures as well as pertinent laws, codes, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment; assure compliance with State and federal laws and District policies. Coordinate and participate in the management of assigned project, program, or program area functions and services. Establish and maintain community relationships; assess community needs to develop appropriate service partnerships for assigned programs; understand the nature of partnerships and identify mutual interests. Use technical concepts and project management tools and techniques to effectively coordinate a project or program area and solve complex problems in creative and effective ways. Develop recommendations for problematic areas and implement and monitor changes. Participate in the development and administration of policies and procedures. Participate in the preparation and administration of assigned budgets. Perform a full range of complex and responsible program support as well as difficult administrative duties. Oversee and participate in the management of the administrative functions and operations of the assigned office. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively; prepare and present reports and recommendations on complex processes both orally and in written form; provide information and direction to others. Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; effectively present information in person or on the telephone to students, staff, or the public; provide excellent customer service. Perform a variety of highly specialized duties and activities in support of the assigned area; operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; maintain accurate filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail; compose and prepare correspondence and memoranda; maintain filing systems; prepare clear, concise, and comprehensive documentation, reports, and other written materials; research, compile, assemble, analyze, and interpret data from diverse sources. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively; plan, organize, coordinate, prioritize, perform, and delegate work; establish, review, and revise office work priorities; coordinate projects with multiple tasks and re-prioritize as needed. Analyze complex situations accurately and adopt an effective course of action; exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; use independent judgment to plan and accomplish goals; maintain critical and sensitive information, records, and reports confidentially. Select, train, evaluate, and provide work direction to assigned staff and student workers. Effectively utilize computer applications and equipment in the performance of duties; maintain current knowledge of technological advances in the field; adapt to changing technologies and learn functionality of new equipment and systems. Attend and participate in trainings, meetings, workshops, and conferences; learn new state and federal laws, rules, and regulations pertaining to area of assignment; participate in the development of new/revised procedures to accommodate changes; attend and participate in diversity, equity, and inclusion trainings and events; maintain compliance with online coursework and other mandatory trainings and certifications as directed by supervisor. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work some evening/weekend shifts as required. Maintain the cleanliness, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training : Equivalent to a Bachelor's degree from an accredited college or university with major course work in a public administration, business administration, or related field. Experience : Three years increasingly responsible professional experience related to program area of assignment. License or Certificate : A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed primarily in a standard office setting, typically at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision : See in the normal visual range with or without correction. Hearing : Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Mar 28, 2024
Full Time
Title: Program Coordinator, Categorical Job Category: CSEA Job Opening Date: March 27, 2024 Job Closing Date: Location: Saddleback College Work Location: Mission Viejo, CA Department: Extended Learning Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00 am - 5:00 pm Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Annual salary starting from $80,832 to $89,256 Required Documents: Resume and Cover Letter Job Description: Initial Screening Date: April 15, 2024 A cover letter and resume are required. C.S.E.A. Classified Bargaining Unit Salary Range 134 This position is categorically funded. Employment in this position is contingent upon funding by ELL Healthcare Pathways Grant. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job . SUMMARY DESCRIPTION Under general direction from an appropriate level manager or administrator, serve as the coordinator for assigned program or project area providing professional level program or project area support and services; develop and provide a full range of program or project area functions or services including difficult administrative and management support duties in support of the assigned project, program, or functional area; provide direction for assigned programs, projects, or functional area; serve as a liaison between the program area and the general public, students, staff, and other campus and community officials and groups; develop and maintain relationships with other organizations and schools in the program, project, or functional area; and plan, coordinate, and implement assigned operations and activities of the assigned office. DISTINGUISHING CHARACTERISTICS The Program Coordinator in an advanced journey-level professional classification that performs a full range of professional level support and program coordination duties in support of assigned program or project area including to develop, implement, and administer assigned services and functional areas, participate in budget development and monitoring, and project area policy and procedure development and implementation. Positions at this level coordinate communication and work activities among District staff and community and business groups and partners. Assignments performed at this level require a broad knowledge of assigned program or project area and an in-depth professional level knowledge relative to specific areas. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Coordinate and oversee the development and implementation of assigned aspects of the assigned project, program, or program area; ensure compliance with all aspects of program requirements including grant requirements. Plan, design, and implement program or project elements that support service delivery; participate in processes to define scope and schedule of services and activities; oversee and participate in implementation processes. Assume responsibility for providing coordination of resources for projects or programs; determine program short and long-term needs and develop recommendations; design processes and procedures to implement, maintain, and/or manage functional area resources. Oversee and participate in the development and implementation of goals, objectives, policies, and priorities for the assigned area; research, implement, and administer policies, procedures, and changing business practices and processes for assigned area; develop and maintain handbooks, forms, and related policies and procedures. Resolve operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; oversee and assist in implementation of recommendations. Perform a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned programs and projects; conduct studies, research projects, and analysis. Prepare administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings; consult with District staff and outside agencies to obtain information. Coordinate the budget process for assigned area; provide assistance in the development of assigned budget; collect and analyze financial data; review and analyze budget requests; create data tracking and reporting systems; monitor status. Research, negotiate, and monitor assigned contracts and agreements with outside suppliers, service providers, and others; ensure work is performed in compliance with contracts and agreements; process invoices and payments. Create and maintain publications promoting the assigned project, program, or program area; develop publications and materials to advertise and provide program information including newsletters, directories, handbooks, special event flyers, and other public relations materials as needed. Coordinate assigned activities and functions with other staff, projects, and functions as well as local, state, and federal agencies/jurisdictions, business partners, and the general public; coordinate with, interact with, share knowledge, and develop collaborative relationships. Collaborate in the design and implementation of a network of community-based organizations and schools that will oversee and provide services and experiences for program participants; assist in the development of cooperative agreements with other agencies and organizations involved with providing program services. Coordinate meetings related to assigned program; represent area of assignment, participate on, and provide staff support to a variety of committees, task forces, and boards; develop agendas and write speaking points; participate in speaking engagements; prepare and present presentation materials, staff reports, and other documents as appropriate and necessary; respond to and resolve inquiries and complaints. Serve as contact and respond to requests for information from staff, other agencies, and the general public regarding project or program area of assignment; participate in community outreach and education activities; prepare presentations and related material. Maintain records concerning program activities; process incoming and outgoing documents; prepare and track various documents; prepare reports and briefings on project status, progress, changes, and related items related to scope, schedule, and budget. Assist with overseeing website and distance education system for assigned program area; update information as necessary. Manage data and information used in assigned area including to administer assigned databases; enter and modify data; generate reports; analyze user needs and modify database structure and/or format in response to user needs; train staff on use of database systems; prepare database documentation. Provide training and work direction to student workers and assigned staff; schedule assigned staff; ensure staff follows District policies and professional standards. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Pertinent federal, state, and local laws, codes, rules, regulations, policies, and procedures related to area of assignment. District and College organization, operations, policies, and objectives. Operational characteristics, services, and activities of the functions, programs, and operations of the assigned project or program area. Goals and objectives of the assigned project or program area. Principles and practices of program development, administration, and review. Principles, practices, and procedures of business administration and public administration. Technical knowledge of business/industry principles and practices for the area of responsibility. Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. Principles and techniques used in public relations. Project and contract management principles and practices. Information and research resources available related to areas of assignment. Work organization and office management principles and practices. Processes, procedures, and practices of budget preparation and administration. Statistical procedures and mathematical concepts. Software programs, applications, and database systems relevant to area of assignment; generating and analyzing reports from systems and databases; principles, practices, and procedures of complex statistical and administrative research and report preparation. Current office practices, procedures, methods, and computer equipment, software, and applications related to the work, including word processing, desktop publishing, spreadsheets, and databases. Principles and practices used to establish and maintain files and information retrieval systems; principles and practice of recordkeeping, and principles and procedures of business letter writing and report preparation. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Techniques for providing a high level of customer service including methods and techniques of proper telephone etiquette. Interpersonal skills using tact, patience, and courtesy. Techniques to facilitate effective interaction with people on an individual or group basis. Confidentiality requirements when dealing with personal and sensitive student information. Occupational hazards and standard safety policies and procedures. Principles and practices of providing training and guidance to lower-level staff and student workers. Ability to : Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, explain, and apply administrative and office policies and procedures as well as pertinent laws, codes, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment; assure compliance with State and federal laws and District policies. Coordinate and participate in the management of assigned project, program, or program area functions and services. Establish and maintain community relationships; assess community needs to develop appropriate service partnerships for assigned programs; understand the nature of partnerships and identify mutual interests. Use technical concepts and project management tools and techniques to effectively coordinate a project or program area and solve complex problems in creative and effective ways. Develop recommendations for problematic areas and implement and monitor changes. Participate in the development and administration of policies and procedures. Participate in the preparation and administration of assigned budgets. Perform a full range of complex and responsible program support as well as difficult administrative duties. Oversee and participate in the management of the administrative functions and operations of the assigned office. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively; prepare and present reports and recommendations on complex processes both orally and in written form; provide information and direction to others. Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; effectively present information in person or on the telephone to students, staff, or the public; provide excellent customer service. Perform a variety of highly specialized duties and activities in support of the assigned area; operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; maintain accurate filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail; compose and prepare correspondence and memoranda; maintain filing systems; prepare clear, concise, and comprehensive documentation, reports, and other written materials; research, compile, assemble, analyze, and interpret data from diverse sources. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively; plan, organize, coordinate, prioritize, perform, and delegate work; establish, review, and revise office work priorities; coordinate projects with multiple tasks and re-prioritize as needed. Analyze complex situations accurately and adopt an effective course of action; exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; use independent judgment to plan and accomplish goals; maintain critical and sensitive information, records, and reports confidentially. Select, train, evaluate, and provide work direction to assigned staff and student workers. Effectively utilize computer applications and equipment in the performance of duties; maintain current knowledge of technological advances in the field; adapt to changing technologies and learn functionality of new equipment and systems. Attend and participate in trainings, meetings, workshops, and conferences; learn new state and federal laws, rules, and regulations pertaining to area of assignment; participate in the development of new/revised procedures to accommodate changes; attend and participate in diversity, equity, and inclusion trainings and events; maintain compliance with online coursework and other mandatory trainings and certifications as directed by supervisor. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work some evening/weekend shifts as required. Maintain the cleanliness, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training : Equivalent to a Bachelor's degree from an accredited college or university with major course work in a public administration, business administration, or related field. Experience : Three years increasingly responsible professional experience related to program area of assignment. License or Certificate : A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed primarily in a standard office setting, typically at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision : See in the normal visual range with or without correction. Hearing : Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through December 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Director, the Project IMPACT Program Coordinator is responsible for implementing and monitoring all mandated services under the program, as well as providing direct service support in the above referenced areas. The Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Preferred Skills and Knowledge Three years experience providing professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Nov 30 2023 Pacific Standard Time Applications close: Mar 30 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through December 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Director, the Project IMPACT Program Coordinator is responsible for implementing and monitoring all mandated services under the program, as well as providing direct service support in the above referenced areas. The Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Preferred Skills and Knowledge Three years experience providing professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Nov 30 2023 Pacific Standard Time Applications close: Mar 30 2024 Pacific Daylight Time Closing Date/Time:
City of Portland, Oregon
Portland, Oregon, United States
The Position The Portland Housing Bureau is hiring two (2) Housing Portfolio Finance Coordinators to fill the following positions: • Regular - 1 • Limited Duration - 1 Job Appointment: One position is regular. Another position will be appointed limited duration. Persons appointed to limited-term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. Both positions are full-time. Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available. Work Location : Hybrid. In-person work is to be conducted at 1900 SW 4th Ave, Suite 7007, Portland, OR 97201. Remote work must be performed within Oregon or Washington. For more information, click here . Union Representation: This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please click here . Applicants start at the entry salary rate. If you are a DCTU-represented employee, see the labor agreement for additional information or talk to your union representative. Benefits: Please check our benefit tab for an overview of benefits for this position. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary The Housing Portfolio Finance Coordinator (HPFC) is a critical member of the Housing Investment and Portfolio Preservation (HIPP) team in the Portland Housing Bureau (PHB) that invests City resources to create and preserve affordable housing projects/units. The HIPP team is responsible for structuring the City's investments in affordable housing and works collaboratively with other government agencies, non-profits, and private partners. Projects are developed mainly through public-private partnerships with for-profit developers and non-profit community development corporations. Projects are selected largely through competitive solicitations that provide selected sponsors/developers with subordinated, subsidized loans and/or grants as gap financing to leverage other sources of capital including commercial loans, tax credits investments, and grants/other subsidies. PHB investments in projects range from under a million to tens of millions, typically using a number of PHB-controlled resources including the Portland City General Obligation Bonds, the Metro Housing Bond, tax increment financing (TIF), American Rescue Plan Act (ARPA) funds, Construction Excise Tax (CET) and federal HOME and Community Development Block Grant (CDBG). An ongoing pipeline of 30-40 projects consists of new construction, rehabs, and restructures/modifications. Due to the large dollar amounts invested in each project and the high visibility of the team’s work, the HPFC is regularly involved in cross-functional and/or inter-bureau projects, conversations, and briefings to PHB Leadership. As a Housing Portfolio Finance Coordinator, you will: Be PHB’s deal team leader from funding award to financial close/start of construction of the project. Act as both project manager and underwriter for PHB's affordable multi-family rental and home ownership housing projects. Collaborate with a team of peers including construction coordinators, loan closers, asset managers, and City attorneys, and work closely with developers, their consultants, and lawyers. Manage City-funded, multi-family housing projects that address Bureau and City Council priorities. Manage competitive solicitations for new construction and preservations. Review pro forma financial projections, analyze capital budgets and operating statements, and evaluate investment data. Mitigate and structure for project risks and negotiate PHB’s investment terms and conditions. Review all legal documentation related to PHB investments and project financing. Obtain approvals from PHB’s Investment Committee and through City Council and/or Metro, as needed. Our Ideal Candidate is: Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done. Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions. Values Diversity, Equity and Inclusion (DEI): Use DEI concepts to guide and inform your work. Experience with inclusive, respectful, and culturally responsive practices. An Equitable Team Member: Experience promoting and maintaining an inclusive, respectful and culturally responsive workplace. Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic. Strong interpersonal skills. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Monday, April 1, 2024 12:00pm PST ( US and Canada) https://us06web.zoom.us/j/81450350122 Meeting ID: 814 5035 0122 About the Bureau: Since 2009, the Portland Housing Bureau (PHB) has worked toward a vision that "all Portlanders can find affordable homes...and have equitable access to housing." To that end, we are charged with developing citywide housing policy, delivering programs that increase the supply of affordable housing and promote stable homeownership, and administering a broad range of federal and local resources. Through our policies, plans, and funding, PHB works to stabilize families in their current homes, provide new affordable housing opportunities, and foster equitable, integrated, and diverse communities. The mission of the Portland Housing Bureau is to solve the unmet housing needs of the people of Portland. The Bureau accomplishes its mission by building and preserving quality, affordable rental, and owner-occupied housing; supporting and sponsoring programs that help low-income Portlanders find, rent, buy, retain, and repair their homes; bringing together partners and leading them to assess the city's housing needs, choose sustainable solutions to efficiently meet them, and identify how best to pay for them; and reaching out to Communities of Color to ensure their participation in the economic opportunities that quality housing investments create. Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources Amanda.Hillebrecht@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of real estate development and preservation, real estate financial structuring and documentation, lending and credit analysis, and/or finance and financial modeling. Experience in project management, managing multiple projects simultaneously with competing stakeholders and deadlines. Experience working as a self-directed project team leader and as a contributor to a team effort. Experience using strong communication skills, both written and verbal, such as investment analysis or management summaries, facilitation and negotiations, conflict resolution, and presentations to groups. Experience collaborating with people of different backgrounds and creating/maintaining an inclusive, respectful, and culturally responsive workplace. The Recruitment Process STEP 1: Apply online between March 25 , 2024 and April 8, 2024 Required Application Materials: Resume Answer the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of April 8, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of April 15, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): May The hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: Ma y Step 6: Start Date: June A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 4/8/2024 11:59 PM Pacific
Mar 26, 2024
Full Time
The Position The Portland Housing Bureau is hiring two (2) Housing Portfolio Finance Coordinators to fill the following positions: • Regular - 1 • Limited Duration - 1 Job Appointment: One position is regular. Another position will be appointed limited duration. Persons appointed to limited-term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. Both positions are full-time. Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available. Work Location : Hybrid. In-person work is to be conducted at 1900 SW 4th Ave, Suite 7007, Portland, OR 97201. Remote work must be performed within Oregon or Washington. For more information, click here . Union Representation: This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please click here . Applicants start at the entry salary rate. If you are a DCTU-represented employee, see the labor agreement for additional information or talk to your union representative. Benefits: Please check our benefit tab for an overview of benefits for this position. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary The Housing Portfolio Finance Coordinator (HPFC) is a critical member of the Housing Investment and Portfolio Preservation (HIPP) team in the Portland Housing Bureau (PHB) that invests City resources to create and preserve affordable housing projects/units. The HIPP team is responsible for structuring the City's investments in affordable housing and works collaboratively with other government agencies, non-profits, and private partners. Projects are developed mainly through public-private partnerships with for-profit developers and non-profit community development corporations. Projects are selected largely through competitive solicitations that provide selected sponsors/developers with subordinated, subsidized loans and/or grants as gap financing to leverage other sources of capital including commercial loans, tax credits investments, and grants/other subsidies. PHB investments in projects range from under a million to tens of millions, typically using a number of PHB-controlled resources including the Portland City General Obligation Bonds, the Metro Housing Bond, tax increment financing (TIF), American Rescue Plan Act (ARPA) funds, Construction Excise Tax (CET) and federal HOME and Community Development Block Grant (CDBG). An ongoing pipeline of 30-40 projects consists of new construction, rehabs, and restructures/modifications. Due to the large dollar amounts invested in each project and the high visibility of the team’s work, the HPFC is regularly involved in cross-functional and/or inter-bureau projects, conversations, and briefings to PHB Leadership. As a Housing Portfolio Finance Coordinator, you will: Be PHB’s deal team leader from funding award to financial close/start of construction of the project. Act as both project manager and underwriter for PHB's affordable multi-family rental and home ownership housing projects. Collaborate with a team of peers including construction coordinators, loan closers, asset managers, and City attorneys, and work closely with developers, their consultants, and lawyers. Manage City-funded, multi-family housing projects that address Bureau and City Council priorities. Manage competitive solicitations for new construction and preservations. Review pro forma financial projections, analyze capital budgets and operating statements, and evaluate investment data. Mitigate and structure for project risks and negotiate PHB’s investment terms and conditions. Review all legal documentation related to PHB investments and project financing. Obtain approvals from PHB’s Investment Committee and through City Council and/or Metro, as needed. Our Ideal Candidate is: Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done. Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions. Values Diversity, Equity and Inclusion (DEI): Use DEI concepts to guide and inform your work. Experience with inclusive, respectful, and culturally responsive practices. An Equitable Team Member: Experience promoting and maintaining an inclusive, respectful and culturally responsive workplace. Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic. Strong interpersonal skills. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Monday, April 1, 2024 12:00pm PST ( US and Canada) https://us06web.zoom.us/j/81450350122 Meeting ID: 814 5035 0122 About the Bureau: Since 2009, the Portland Housing Bureau (PHB) has worked toward a vision that "all Portlanders can find affordable homes...and have equitable access to housing." To that end, we are charged with developing citywide housing policy, delivering programs that increase the supply of affordable housing and promote stable homeownership, and administering a broad range of federal and local resources. Through our policies, plans, and funding, PHB works to stabilize families in their current homes, provide new affordable housing opportunities, and foster equitable, integrated, and diverse communities. The mission of the Portland Housing Bureau is to solve the unmet housing needs of the people of Portland. The Bureau accomplishes its mission by building and preserving quality, affordable rental, and owner-occupied housing; supporting and sponsoring programs that help low-income Portlanders find, rent, buy, retain, and repair their homes; bringing together partners and leading them to assess the city's housing needs, choose sustainable solutions to efficiently meet them, and identify how best to pay for them; and reaching out to Communities of Color to ensure their participation in the economic opportunities that quality housing investments create. Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources Amanda.Hillebrecht@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of real estate development and preservation, real estate financial structuring and documentation, lending and credit analysis, and/or finance and financial modeling. Experience in project management, managing multiple projects simultaneously with competing stakeholders and deadlines. Experience working as a self-directed project team leader and as a contributor to a team effort. Experience using strong communication skills, both written and verbal, such as investment analysis or management summaries, facilitation and negotiations, conflict resolution, and presentations to groups. Experience collaborating with people of different backgrounds and creating/maintaining an inclusive, respectful, and culturally responsive workplace. The Recruitment Process STEP 1: Apply online between March 25 , 2024 and April 8, 2024 Required Application Materials: Resume Answer the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of April 8, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of April 15, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): May The hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: Ma y Step 6: Start Date: June A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 4/8/2024 11:59 PM Pacific
CLARK COUNTY, NV
Clark County - Las Vegas, Nevada, United States
ABOUT THE POSITION The Clark County Community Housing Office (CHO) is seeking qualified applicants for the Grants Coordinator position. The Community Housing Office manages the County's affordable housing programs including HUD HOME, HOME-ARP and NSP Grants, along with the newly created Community Housing Fund. The CHO team is managing new and innovative programs related to affordable housing, as well as important long-standing programs that help fund affordable housing development in Southern Nevada. The candidate will take direction from either the HOME Senior Grants Coordinator or the Community Housing Administrator. The ideal candidate should be detail oriented and have some experience in grant administration and monitoring, budgets, or affordable housing programs and finance. This is a great opportunity for an entry-level candidate who is interested in learning about and working in affordable housing. THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful selected candidates will be eligible for benefits during the duration of employment. Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available. NOTE: A resume is required in addition to the completed employment application. Applications submitted without a copy of the candidate’s resume are incomplete and will not be considered. MINIMUM REQUIREMENTS Education and Experience: Bachelor's Degree in Business or Public Administration or a related field, plus one (1) year of full-time professional experience in performing administrative, budgetary, operational, grant funding administration, or similar analyses and studies. Experience in a public agency setting is desirable. Administrative experience in a field related to the work may be substituted for the degree on a year-for-year basis to a maximum of two (2) years. An appropriate advanced degree is desirable. Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Attend meetings outside of normal working hours. Licensing and Certification: Specified positions may require possession of a valid Nevada Class C Driver's License at time of appointment. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES Plans and organizes administrative, operational, budgetary or other studies related to the activities or operational area to which assigned. Determines analytical techniques and data gathering processes and obtains required information for analysis. Analyzes alternatives and makes recommendations regarding such matters as team and quality improvement alternatives, budget development and administration, grant program opportunities, staffing, facilities, productivity, and policy and procedure development and implementation. Prepares and coordinates the submission of federal, state, local and private grant applications. Performs a variety of technical and administrative tasks in support of assigned grants and financial assistance awards. Oversees ongoing departmental areas such as developing departmental funding sources and accounting and project control systems. Confers with management and operational staff and assists in implementing changes resulting from such studies and analyses. Conducts legal research and legislative analysis of grants, financial assistance awards and funding requests. Assists with and performs specific management support activities such as coordinating and preparing Board agenda items, coordinating departmental budget development and administration, reviewing and assessing proposed legislation, coordinating the development of departmental automated systems, researching, preparing and submitting grant recommendations, and representing the department head and others as specified. Confers with and represents the department and the County in meetings with staff from other departments, representatives of governmental, community, business, professional and public agencies and the public. Provides liaison and staff support to a variety of committees and commissions. Negotiates and administers a variety of agreements, service contracts and grants. Maintains accurate records and files related to the areas of assignment. Tracks and maintains records of grant expenditures. Prepares a variety of technical, statistical and narrative reports, correspondence and other written materials. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Completes informational surveys; prepares and submits reports to various regulatory agencies, funding sources and other organizations. May direct the work of professional, technical or office support staff on a project or day to day basis. Uses standard office equipment including a computer, in the course of the work; may drive a County or personal motor vehicle or be able to arrange for appropriate transportation in order to attend off-site meetings and visit various work sites. PHYSICAL DEMANDS Mobility to work in a typical office setting, use standard office equipment, and be capable of driving a motor vehicle or arranging for transportation in order to attend off-site meetings and visit various work sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes: Flexible Schedules including 4/10 options More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 13Paid Holidays includinga Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit. Closing Date/Time: 4/2/2024 5:01 PM Pacific
Mar 08, 2024
Full Time
ABOUT THE POSITION The Clark County Community Housing Office (CHO) is seeking qualified applicants for the Grants Coordinator position. The Community Housing Office manages the County's affordable housing programs including HUD HOME, HOME-ARP and NSP Grants, along with the newly created Community Housing Fund. The CHO team is managing new and innovative programs related to affordable housing, as well as important long-standing programs that help fund affordable housing development in Southern Nevada. The candidate will take direction from either the HOME Senior Grants Coordinator or the Community Housing Administrator. The ideal candidate should be detail oriented and have some experience in grant administration and monitoring, budgets, or affordable housing programs and finance. This is a great opportunity for an entry-level candidate who is interested in learning about and working in affordable housing. THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful selected candidates will be eligible for benefits during the duration of employment. Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available. NOTE: A resume is required in addition to the completed employment application. Applications submitted without a copy of the candidate’s resume are incomplete and will not be considered. MINIMUM REQUIREMENTS Education and Experience: Bachelor's Degree in Business or Public Administration or a related field, plus one (1) year of full-time professional experience in performing administrative, budgetary, operational, grant funding administration, or similar analyses and studies. Experience in a public agency setting is desirable. Administrative experience in a field related to the work may be substituted for the degree on a year-for-year basis to a maximum of two (2) years. An appropriate advanced degree is desirable. Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Attend meetings outside of normal working hours. Licensing and Certification: Specified positions may require possession of a valid Nevada Class C Driver's License at time of appointment. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES Plans and organizes administrative, operational, budgetary or other studies related to the activities or operational area to which assigned. Determines analytical techniques and data gathering processes and obtains required information for analysis. Analyzes alternatives and makes recommendations regarding such matters as team and quality improvement alternatives, budget development and administration, grant program opportunities, staffing, facilities, productivity, and policy and procedure development and implementation. Prepares and coordinates the submission of federal, state, local and private grant applications. Performs a variety of technical and administrative tasks in support of assigned grants and financial assistance awards. Oversees ongoing departmental areas such as developing departmental funding sources and accounting and project control systems. Confers with management and operational staff and assists in implementing changes resulting from such studies and analyses. Conducts legal research and legislative analysis of grants, financial assistance awards and funding requests. Assists with and performs specific management support activities such as coordinating and preparing Board agenda items, coordinating departmental budget development and administration, reviewing and assessing proposed legislation, coordinating the development of departmental automated systems, researching, preparing and submitting grant recommendations, and representing the department head and others as specified. Confers with and represents the department and the County in meetings with staff from other departments, representatives of governmental, community, business, professional and public agencies and the public. Provides liaison and staff support to a variety of committees and commissions. Negotiates and administers a variety of agreements, service contracts and grants. Maintains accurate records and files related to the areas of assignment. Tracks and maintains records of grant expenditures. Prepares a variety of technical, statistical and narrative reports, correspondence and other written materials. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Completes informational surveys; prepares and submits reports to various regulatory agencies, funding sources and other organizations. May direct the work of professional, technical or office support staff on a project or day to day basis. Uses standard office equipment including a computer, in the course of the work; may drive a County or personal motor vehicle or be able to arrange for appropriate transportation in order to attend off-site meetings and visit various work sites. PHYSICAL DEMANDS Mobility to work in a typical office setting, use standard office equipment, and be capable of driving a motor vehicle or arranging for transportation in order to attend off-site meetings and visit various work sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes: Flexible Schedules including 4/10 options More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 13Paid Holidays includinga Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit. Closing Date/Time: 4/2/2024 5:01 PM Pacific