514470 - Natural Science and Mathematics Dean's Office Analyst/Specialist (Administrative Analyst/Specialist-Exempt I) (514470)

  • Cal State University (CSU) Fullerton
  • Fullerton, California
  • May 20, 2022
Full Time Administrative Analysis and Research Clerical and Administrative Support Education and Training Sciences and Laboratory

Job Description

Description:

Job Title

Natural Science and Mathematics Dean's Office Analyst/Specialist

Classification

Administrative Analyst/Specialist-Exempt I

AutoReqId

514470

Department

Dean Natural Science and Mathematics

Sub-Division

College of Natural Science and Mathematics

Salary Range

$3,897 - $7,051 per month (Anticipated hiring range is $4,500 - $5,500 per month)

Appointment Type

Ongoing

Time Base

Full-Time

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

About CSUF

Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The College of Natural Sciences and Mathematics (NSM) is one of eight colleges at CSUF and contains five departments. The college offers through its departments and programs, baccalaureate degrees in all disciplines and master's degrees in biological science, chemistry, geology, physics and mathematics. We are seeking an exceptional individual to join our team as the Natural Science and Mathematics Dean's Office Analyst/Specialist (Administrative Analyst/Specialist-Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Provides the highest level of staff administrative support for the Dean of Natural Sciences and Mathematics (NSM), the administrator of a large, complex academic office. Serves as the principal liaison between the Dean and on and off-campus persons. Schedules appointments, coordinates meetings, supports the Dean's work on state and national advisory panels, and prepares agendas and minutes of College Leadership Team meetings. Plans and carries out College events and assists with College fundraising activities. In the latter capacity, works with and assists the NSM Advancement Team in planning, coordinating, and executing major fund-raising and other events such as NSM Convocation and NSM Awards Banquet. Oversees the planning of NSM Commencement and serves on the University Commencement Planning Committee. Independently designs invitations and announcements, arranges venues, negotiates venue and catering contracts, and facilitates approvals. This position requires organizational skills, initiative, and the ability to work independently outside of business hours. Serves as a resource person who interprets and provides instructions relating to NSM and University policies and procedures. Ensures organization and maintenance of files for the NSM Dean. Bears principal custodial responsibility for the working personnel action files for tenure and tenure-track faculty maintained by the College. Maintains confidentiality in handling these and other personnel files and in working with sensitive matters and documents. Supports the Dean in recruiting tenure and tenure-track faculty and in ensuring that retention, tenure, and promotion and post-tenure evaluations are completed in a timely manner. Assists the Dean in interpreting and carrying out campus procedures related to hiring and evaluating tenure and tenure-track faculty. Assists in the training and oversight of Dean's office student assistants and works with the Administrative Analyst to maintain office procedures and workflows that are inclusive, effective, and efficient. Independently composes letters for the Dean and coordinates NSM faculty, staff, and student awards. Selects and purchases College promotional items. Other duties as assigned.

Essential Qualifications

Bachelor's degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience.

Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Experience in an academic administrative office with similar functions, size, and scope. Experience with academic personnel procedures and policies. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the NSM Dean's Office (e.g., personnel and events). Expertise in investigating and analyzing problems with a broad administrative impact and implications. Sensitive and responsive to the needs of diverse students, faculty, and staff. Experience training others on new skills and procedures and providing lead work direction. Experience with Adobe Photoshop and Illustrator.

License/Certifications

Valid California driver's license

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU-related work within the State of California.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr.fullerton.edu

Hiring Preference

On-Campus CSUEU Employees

Closing Date/Time: June 30, 2022

Job Address

Fullerton, California 92831 United States View Map