The Napa Valley The Napa Valley , internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. Napa County as an Employer The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees. As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. The Position This recruitment is being conducted to fill one full-time vacancy in the Auditor-Controller's Office. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. An incumbent in this class series is expected to be qualified in accounting and/or auditing procedures. Incumbents prepare, monitor, and audit federal and state grant financial activities to ensure compliance with applicable rules, regulations, and accounting procedures as part of its overall grant management for operational departments and external agencies. The Grant Compliance Auditor classification series is flexibly staffed, with the Principal Grant Compliance Auditor being the highest level in the series. The department may choose to fill this vacancy at any level within the series, based upon the qualifications of the applicant pool. SALARY: Grant Compliance Auditor $ 42. 15 - $ 50.21 Hourly $3,372.00 - $4,016.80 Biweekly $7,306 - $8,703.06 Monthly $87,672.00 - $ 104,436.80 Annually This is the entry-level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This class is distinguished from the Senior Grant Compliance Auditor by the greater application of knowledge and increased level of independence required by the latter. Supervision is provided by management staff. No supervision is exercised over others. Senior Grant Compliance Auditor $ 46. 05 - $ 54.93 Hourly $3,684.00 - $ 4,394.40 Biweekly $7,982.00 - $9,521.20 Monthly $95,784.00 - $ 114,254.40 Annually This is the journey level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and assists the Principal Grant Compliance Auditor as part of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Grant Compliance Auditor in that there is a greater application of knowledge and increased level of independence required for this level. It is further distinguished from the Principal Grant Compliance Auditor in that the latter is considered the advanced working level in the series and the lead for the grant compliance team. General supervision is provided by higher level management staff. May serve as a functional lead. No supervision is exercised over others. Principal Grant Compliance Auditor $ 51. 54 - $ 61. 66 Hourly $ 4,123.20 0 - $ 4,932.80 Biweekly $8,933.60 - $10, 687.73 Monthly $107,203.20 - $ 128,252.80 Annually This is the advanced working level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and latitude and provides functional direction on the activities of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Senior Grant Compliance Auditor classification in that the Principal Grant Compliance Auditor serves in a lead capacity over the grant compliance team in addition to performing complex grant compliance auditor duties. General direction is provided by the Auditor-Controller or designee. Responsibilities include informal direction over assigned staff in the grant compliance team. The Recruitment Process 1. Applications will be accepted on-line until the current vacancy is filled, with the first review the week of February 13, 2023. 2. Applications will be screened for minimum qualifications and supplemental responses scored by subject matter experts the week of February 13, 2023. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. 3. Oral panel interviews will be held on a flow basis, starting the week of February 27, 2023. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year. Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes. Example of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Grant Compliance Auditor Assist operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; assist Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; review grants' requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist in establishing accounting processes for grants; set up proper reporting requirements as defined by the grant; reconcile financial transactions for grants to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review reporting and claiming of expenditures for adherence to State and Federal guidelines; participate in monthly or quarterly meetings with departments to review progress of grants; participate in on-site management reviews by the grantor agency during the grant term; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; record and track capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of the County's financial software system for grant tracking; review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; conduct special studies as requested; perform related duties as required. Senior Grant Compliance Auditor Provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist to ensure accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; assist with the coordination of monthly or quarterly meetings with departments to review progress of each grant; assist with the coordination of on-site management reviews by the grantor agency during the grant term; assist with the development and maintenance of the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and provide training as necessary; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of a County-wide master file of all grant award documents; assist with the development, recommendation and maintenance of grant management policies and procedures; recommend improvements to the Principal for implementation of best practices in grant monitoring; assist with the coordination of grant compliance teams with operating departments; assist with establishing meeting schedules and expectations of each member of the team; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; serve as a functional lead and assist in the training of entry level staff as assigned; conduct special studies and perform related duties as requested. As assigned and overseen by the Principal Grant Compliance Auditor, may perform: Review of all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by grant compliance auditor team; monitoring of grant expenditures and receipt of revenues to ensure compliance with grant agreement; preparation of the annual Schedule of Expenditures of Federal Awards for Single Audit; supporting duties to State, Federal and Independent Auditor for grant compliance audits; perform related duties as required. Principal Grant Compliance Auditor Lead and oversee the work of the grant compliance team; coordinate grant compliance team with operating departments and establish meeting schedules and expectations of each member of the team; develop, recommend and maintain grant management policies and procedures with approval from Auditor-Controller; provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure an accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; monitor grant activity against the submitted budget within the award, provide assistance to operating departments if awards require an adjustment or modification; review all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by the grant compliance auditor team; monitor grant expenditures and receipt of revenues to ensure compliance with grant agreement; prepare the annual Schedule of Expenditures of Federal Awards for Single Audit; provide support to State, Federal and Independent Auditor for grant compliance audits; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; coordinate monthly or quarterly meetings with departments to review progress of each grant; coordinate on-site management reviews by the grantor agency during the grant term; provide support, as primary contact, to any State, Federal and Independent Auditor for grant compliance audits; develop and maintain County-wide master file of all grant award documents; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; develop and maintain the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and providing training as necessary; recommend improvements to the Auditor-Controller for implementation of best practices in grant monitoring; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; provide a quarterly report to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; present to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; perform related duties as required. TYPICAL QUALIFICATIONS Grant Compliance Auditor KNOWLEDGE OF: Working knowledge of accounting and auditing theory, principles, and practices, and their application to accounting, auditing and fiscal transactions. Working knowledge of the laws, ordinances, and regulations governing the operation of a local governmental agency, a special district, and other government agencies. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Automated financial systems, and electronic data processing procedures, methods and equipment, including proficiency in Microsoft Excel and Word. ABILITY TO: Perform professional accounting and auditing work, and make appropriate and effective recommendations. Analyze and evaluate accounting and auditing problems, and develop appropriate data in the preparation of reports and statements. Apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Communicate financial issues effectively verbally and in written form to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology and accounting systems and office equipment. Establish and maintain effective working relationships with others. Senior Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Collaborate with a team of other professionals in a positive manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing, to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Principal Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Lead a team of other professionals in a positive and collaborative manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Experience and Education Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Grant Compliance Auditor Experience: Two years of professional level accounting and/or auditing experience. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant Certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Senior Grant Compliance Auditor Experience: Three years of professional experience performing high level accounting, auditing or State and Federal grant management, including at least 40 hours of continuing education related to current accounting regulations within the past two years. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Principal Grant Compliance Auditor Experience: Five years accounting and/or auditing experience performing as a team project lead over two or more subordinates. Current knowledge and experience in State and Federal Grant regulations required. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Must possess an active Certified Public Accountant certificate at time of hire, or obtain a CPA certificate within two years of hire. A position assigned to this class may require possession of a valid California Driver's License. ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: Continuous
Mar 05, 2024
Full Time
The Napa Valley The Napa Valley , internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. Napa County as an Employer The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees. As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. The Position This recruitment is being conducted to fill one full-time vacancy in the Auditor-Controller's Office. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. An incumbent in this class series is expected to be qualified in accounting and/or auditing procedures. Incumbents prepare, monitor, and audit federal and state grant financial activities to ensure compliance with applicable rules, regulations, and accounting procedures as part of its overall grant management for operational departments and external agencies. The Grant Compliance Auditor classification series is flexibly staffed, with the Principal Grant Compliance Auditor being the highest level in the series. The department may choose to fill this vacancy at any level within the series, based upon the qualifications of the applicant pool. SALARY: Grant Compliance Auditor $ 42. 15 - $ 50.21 Hourly $3,372.00 - $4,016.80 Biweekly $7,306 - $8,703.06 Monthly $87,672.00 - $ 104,436.80 Annually This is the entry-level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This class is distinguished from the Senior Grant Compliance Auditor by the greater application of knowledge and increased level of independence required by the latter. Supervision is provided by management staff. No supervision is exercised over others. Senior Grant Compliance Auditor $ 46. 05 - $ 54.93 Hourly $3,684.00 - $ 4,394.40 Biweekly $7,982.00 - $9,521.20 Monthly $95,784.00 - $ 114,254.40 Annually This is the journey level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and assists the Principal Grant Compliance Auditor as part of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Grant Compliance Auditor in that there is a greater application of knowledge and increased level of independence required for this level. It is further distinguished from the Principal Grant Compliance Auditor in that the latter is considered the advanced working level in the series and the lead for the grant compliance team. General supervision is provided by higher level management staff. May serve as a functional lead. No supervision is exercised over others. Principal Grant Compliance Auditor $ 51. 54 - $ 61. 66 Hourly $ 4,123.20 0 - $ 4,932.80 Biweekly $8,933.60 - $10, 687.73 Monthly $107,203.20 - $ 128,252.80 Annually This is the advanced working level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and latitude and provides functional direction on the activities of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Senior Grant Compliance Auditor classification in that the Principal Grant Compliance Auditor serves in a lead capacity over the grant compliance team in addition to performing complex grant compliance auditor duties. General direction is provided by the Auditor-Controller or designee. Responsibilities include informal direction over assigned staff in the grant compliance team. The Recruitment Process 1. Applications will be accepted on-line until the current vacancy is filled, with the first review the week of February 13, 2023. 2. Applications will be screened for minimum qualifications and supplemental responses scored by subject matter experts the week of February 13, 2023. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. 3. Oral panel interviews will be held on a flow basis, starting the week of February 27, 2023. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year. Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes. Example of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Grant Compliance Auditor Assist operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; assist Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; review grants' requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist in establishing accounting processes for grants; set up proper reporting requirements as defined by the grant; reconcile financial transactions for grants to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review reporting and claiming of expenditures for adherence to State and Federal guidelines; participate in monthly or quarterly meetings with departments to review progress of grants; participate in on-site management reviews by the grantor agency during the grant term; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; record and track capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of the County's financial software system for grant tracking; review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; conduct special studies as requested; perform related duties as required. Senior Grant Compliance Auditor Provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist to ensure accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; assist with the coordination of monthly or quarterly meetings with departments to review progress of each grant; assist with the coordination of on-site management reviews by the grantor agency during the grant term; assist with the development and maintenance of the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and provide training as necessary; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of a County-wide master file of all grant award documents; assist with the development, recommendation and maintenance of grant management policies and procedures; recommend improvements to the Principal for implementation of best practices in grant monitoring; assist with the coordination of grant compliance teams with operating departments; assist with establishing meeting schedules and expectations of each member of the team; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; serve as a functional lead and assist in the training of entry level staff as assigned; conduct special studies and perform related duties as requested. As assigned and overseen by the Principal Grant Compliance Auditor, may perform: Review of all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by grant compliance auditor team; monitoring of grant expenditures and receipt of revenues to ensure compliance with grant agreement; preparation of the annual Schedule of Expenditures of Federal Awards for Single Audit; supporting duties to State, Federal and Independent Auditor for grant compliance audits; perform related duties as required. Principal Grant Compliance Auditor Lead and oversee the work of the grant compliance team; coordinate grant compliance team with operating departments and establish meeting schedules and expectations of each member of the team; develop, recommend and maintain grant management policies and procedures with approval from Auditor-Controller; provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure an accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; monitor grant activity against the submitted budget within the award, provide assistance to operating departments if awards require an adjustment or modification; review all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by the grant compliance auditor team; monitor grant expenditures and receipt of revenues to ensure compliance with grant agreement; prepare the annual Schedule of Expenditures of Federal Awards for Single Audit; provide support to State, Federal and Independent Auditor for grant compliance audits; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; coordinate monthly or quarterly meetings with departments to review progress of each grant; coordinate on-site management reviews by the grantor agency during the grant term; provide support, as primary contact, to any State, Federal and Independent Auditor for grant compliance audits; develop and maintain County-wide master file of all grant award documents; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; develop and maintain the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and providing training as necessary; recommend improvements to the Auditor-Controller for implementation of best practices in grant monitoring; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; provide a quarterly report to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; present to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; perform related duties as required. TYPICAL QUALIFICATIONS Grant Compliance Auditor KNOWLEDGE OF: Working knowledge of accounting and auditing theory, principles, and practices, and their application to accounting, auditing and fiscal transactions. Working knowledge of the laws, ordinances, and regulations governing the operation of a local governmental agency, a special district, and other government agencies. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Automated financial systems, and electronic data processing procedures, methods and equipment, including proficiency in Microsoft Excel and Word. ABILITY TO: Perform professional accounting and auditing work, and make appropriate and effective recommendations. Analyze and evaluate accounting and auditing problems, and develop appropriate data in the preparation of reports and statements. Apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Communicate financial issues effectively verbally and in written form to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology and accounting systems and office equipment. Establish and maintain effective working relationships with others. Senior Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Collaborate with a team of other professionals in a positive manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing, to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Principal Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Lead a team of other professionals in a positive and collaborative manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Experience and Education Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Grant Compliance Auditor Experience: Two years of professional level accounting and/or auditing experience. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant Certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Senior Grant Compliance Auditor Experience: Three years of professional experience performing high level accounting, auditing or State and Federal grant management, including at least 40 hours of continuing education related to current accounting regulations within the past two years. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Principal Grant Compliance Auditor Experience: Five years accounting and/or auditing experience performing as a team project lead over two or more subordinates. Current knowledge and experience in State and Federal Grant regulations required. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Must possess an active Certified Public Accountant certificate at time of hire, or obtain a CPA certificate within two years of hire. A position assigned to this class may require possession of a valid California Driver's License. ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: Continuous
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Auditor . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $9,167 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Senior Auditor to conduct operational and compliance audits at the system office and each of the 23 campuses. Responsibilities Major responsibilities include conducting reviews of assigned organizational and functional activities; evaluating the adequacy and effectiveness of the management controls over those activities; and determining whether organizational units in the university are performing their planning, accounting, custodial, or control activities in compliance with management instructions, applicable statements of policy and procedures, and in a manner consistent with both university objectives and high standards of administrative practice. The senior auditor occasionally assists in supervising the audit work of others, including instructing new staff. Qualifications This position requires: -Bachelor’s degree in accounting or related field from an accredited four-year college or university. -Minimum of three years’ experience in internal/external auditing; CPA or CIA certification highly desired; progress towards certification required. -Additional requirements include knowledge of management and the principles and practices of internal auditing, general accounting theory, internal control principles and concepts, and the IIA International Professional Practices Framework; general to broad knowledge of information systems, concepts, and practices; good to excellent organization skills, and the ability to perform a wide variety of audits. Additional requirements include skill in analyzing policy issues, good personal computing skills with experience in using Audit Board or other automated workpapers a plus, effective verbal and written communication skills, and the ability to establish harmonious and effective working relationships. -The position requires approximately 5-10% out -of -area travel (within California, no weekends). Application Period This position will be posted for a minimum of two weeks and may close at any time after that without prior notice. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 05 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Auditor . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $9,167 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Senior Auditor to conduct operational and compliance audits at the system office and each of the 23 campuses. Responsibilities Major responsibilities include conducting reviews of assigned organizational and functional activities; evaluating the adequacy and effectiveness of the management controls over those activities; and determining whether organizational units in the university are performing their planning, accounting, custodial, or control activities in compliance with management instructions, applicable statements of policy and procedures, and in a manner consistent with both university objectives and high standards of administrative practice. The senior auditor occasionally assists in supervising the audit work of others, including instructing new staff. Qualifications This position requires: -Bachelor’s degree in accounting or related field from an accredited four-year college or university. -Minimum of three years’ experience in internal/external auditing; CPA or CIA certification highly desired; progress towards certification required. -Additional requirements include knowledge of management and the principles and practices of internal auditing, general accounting theory, internal control principles and concepts, and the IIA International Professional Practices Framework; general to broad knowledge of information systems, concepts, and practices; good to excellent organization skills, and the ability to perform a wide variety of audits. Additional requirements include skill in analyzing policy issues, good personal computing skills with experience in using Audit Board or other automated workpapers a plus, effective verbal and written communication skills, and the ability to establish harmonious and effective working relationships. -The position requires approximately 5-10% out -of -area travel (within California, no weekends). Application Period This position will be posted for a minimum of two weeks and may close at any time after that without prior notice. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 05 2024 Pacific Standard Time Applications close: Closing Date/Time:
Introduction YOU MUST BE AN ALAMEDA COUNTY EMPLOYEE TO APPLY THIS IS A NEW PROMOTIONAL ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Qualified applicants must be currentcounty employees and havecompleted the equivalent of six months of continuous service following a regular appointment in the Alameda County classified service (non-classified includes the District Attorney’s Office, the Medical Center, and the Superior Court) by the last day for filing . A regular appointment does not include provisional, TAP (Temporary Assignment Pool), or STEP-UP appointments. Applications will only be accepted online. DESCRIPTION THE AGENCY The primary mandated services of the Assessor's Office include: locate and identify the ownership of all taxable property in Alameda County; determine the taxability of all property; determine the re-appraisability of property changing ownership or having new construction added; annually assess all real estate in accordance with the provisions of Article XIIIA of the State Constitution (Proposition 13); annually assess all taxable personal property at its fair market value; determine and apply all legal exemptions against these assessments; and surrender an accurate assessment roll to the Auditor's Office prior to July 1st each year. The Assessor’s Office mission is to provide timely and accurate appraisal services in a manner resulting in fair and equitable treatment for all Alameda County taxpayers. With a proposed staffing level of 175.47 full-time equivalent positions, this team of professionals provides mandated assessment services performed in accordance with the California Constitution, Revenue and Taxation Code, Government Code, and State Board of Equalization guidelines and directives. THE POSITION Under direction, to plan, coordinate and direct the work of the Business Personal Property Section; to assume primary responsibility for the personal property, fixture assessment and audit program of the County Assessor's Office; and to do related work as required. The Principal Auditor-Appraiser has primary responsibility for all auditing-appraisal functions of the Business Personal Property Section in the Assessor's Office, and reports directly to the Chief, Appraisal Division. The Chief, Appraisal Division, differs from this class by having overall program responsibility for all functions of the Appraisal Division, including Business Personal Property, Residential and Rural, Commercial and Industrial property. This class differs from the next lower class of Supervising Auditor-Appraiser II by the lower class having first-line supervisory responsibility of staff assigned at the unit level within the Business Personal Property Section. For more detailed information about the job classification, visit: 2725 - Principal Auditor-Appraiser IDEAL CANDIDATE In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: An experienced manager with strong supervisory skills who is capable of instructing, focusing and guidingothers in accomplishing performance and work goals and objectives. A highly knowledgeable professional who keeps up with terminology and current developments and trendsrelated to the Business Personal Property Section of the County Assessor’s Office and who has extensive technicalskill and knowledge in the performance of Business and Personal Property Appraisal. Someone capable of identifying and understanding how internal and external issues (e.g., economic, political,business trends) impact the work of the Business Personal Property Section and who is able to motivate andinspire others by providing leadership and setting a sense of purpose for the division. A competent decision maker with a demonstrated ability to logically and strategically problem solve, plan,compare data from different sources, take initiative and react calmly under pressure to arrive at sound conclusions. Someone who possesses an air of confidence and creates a good first impression by professionallycommanding attention and earning the trust and respect of others. An effective communicator who conveys information and in a manner that meets audience needs. Someone who has a proven track record of developing and maintaining effective relationships with others and who relates well to people of diverse cultures, styles, abilities, motivations, or backgrounds even in times of conflict. MINIMUM QUALIFICATIONS EITHER I Experience : The equivalent of two (2) years’ full-time experience in the class of Supervising Auditor-Appraiser II, OR the equivalent of four (4) years’ full-time experience in the class of Auditor-Appraiser III in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.) OR II Education : Possession of a Bachelor's degree which must have included or been supplemented by courses in elementary and intermediate accounting, auditing, cost accounting, and business law. AND Experience : The equivalent of five (5) years’ full-time experience in appraisal work for tax assessment purposes that included the equivalent of two (2) years’ full-time experience in the appraisal of personal property and fixtures of large commercial and industrial firms, and which included at least the equivalent of one year of full-time supervision of technical personnel. Substitution of Experience : Each year of additional qualifying full-time equivalent experience may be substituted for each year of education. No substitution is allowed for the required courses listed above. License : Possession of a valid California Motor Vehicle Operator's License. Certification : Possession of an Appraiser's certificate issued by the California State Board of Equalization. NOTE :The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Methods and procedures used in appraisal for tax assessment purposes of personal property and fixtures of large commercial and industrial firms. General accounting and auditing principles and procedures. Principles, methods, and techniques of training and personnel management. Sections of the State Revenue and Taxation Code pertaining to the assessment of property for ad valorem tax assessment purposes, and the administrative rules and regulations of the State Board of Equalization. Ability to : Plan, coordinate, and direct the work of the personal property division. Organize and supervise the training, and evaluate the work of technical staff. Develop valuation schedules; make appraisals of complex commercial and industrial accounts and effectively relate such appraisal to the tax assessment program. Establish and maintain cooperative relationships with firm representatives and others. Speak effectively before governmental boards, civic organizations and technical groups. Analyze and problem solve situations accurately and use effective decision making and judgment in adopting an effective course of action. Write effective correspondence and reports. Plan and organize time to meet workload. Provide leadership to enable staff to meet goals. Exhibit management control in directing staff to focus on goals and objectives. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: A review of applicants' applications to verify possession of minimum requirements. Those applicants who possess the minimum requirements for the class will move on to the next step in the examination process; An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. ** CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. ** We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency. Closing Date/Time: 4/25/2024 5:00:00 PM
Apr 02, 2024
Full Time
Introduction YOU MUST BE AN ALAMEDA COUNTY EMPLOYEE TO APPLY THIS IS A NEW PROMOTIONAL ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Qualified applicants must be currentcounty employees and havecompleted the equivalent of six months of continuous service following a regular appointment in the Alameda County classified service (non-classified includes the District Attorney’s Office, the Medical Center, and the Superior Court) by the last day for filing . A regular appointment does not include provisional, TAP (Temporary Assignment Pool), or STEP-UP appointments. Applications will only be accepted online. DESCRIPTION THE AGENCY The primary mandated services of the Assessor's Office include: locate and identify the ownership of all taxable property in Alameda County; determine the taxability of all property; determine the re-appraisability of property changing ownership or having new construction added; annually assess all real estate in accordance with the provisions of Article XIIIA of the State Constitution (Proposition 13); annually assess all taxable personal property at its fair market value; determine and apply all legal exemptions against these assessments; and surrender an accurate assessment roll to the Auditor's Office prior to July 1st each year. The Assessor’s Office mission is to provide timely and accurate appraisal services in a manner resulting in fair and equitable treatment for all Alameda County taxpayers. With a proposed staffing level of 175.47 full-time equivalent positions, this team of professionals provides mandated assessment services performed in accordance with the California Constitution, Revenue and Taxation Code, Government Code, and State Board of Equalization guidelines and directives. THE POSITION Under direction, to plan, coordinate and direct the work of the Business Personal Property Section; to assume primary responsibility for the personal property, fixture assessment and audit program of the County Assessor's Office; and to do related work as required. The Principal Auditor-Appraiser has primary responsibility for all auditing-appraisal functions of the Business Personal Property Section in the Assessor's Office, and reports directly to the Chief, Appraisal Division. The Chief, Appraisal Division, differs from this class by having overall program responsibility for all functions of the Appraisal Division, including Business Personal Property, Residential and Rural, Commercial and Industrial property. This class differs from the next lower class of Supervising Auditor-Appraiser II by the lower class having first-line supervisory responsibility of staff assigned at the unit level within the Business Personal Property Section. For more detailed information about the job classification, visit: 2725 - Principal Auditor-Appraiser IDEAL CANDIDATE In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: An experienced manager with strong supervisory skills who is capable of instructing, focusing and guidingothers in accomplishing performance and work goals and objectives. A highly knowledgeable professional who keeps up with terminology and current developments and trendsrelated to the Business Personal Property Section of the County Assessor’s Office and who has extensive technicalskill and knowledge in the performance of Business and Personal Property Appraisal. Someone capable of identifying and understanding how internal and external issues (e.g., economic, political,business trends) impact the work of the Business Personal Property Section and who is able to motivate andinspire others by providing leadership and setting a sense of purpose for the division. A competent decision maker with a demonstrated ability to logically and strategically problem solve, plan,compare data from different sources, take initiative and react calmly under pressure to arrive at sound conclusions. Someone who possesses an air of confidence and creates a good first impression by professionallycommanding attention and earning the trust and respect of others. An effective communicator who conveys information and in a manner that meets audience needs. Someone who has a proven track record of developing and maintaining effective relationships with others and who relates well to people of diverse cultures, styles, abilities, motivations, or backgrounds even in times of conflict. MINIMUM QUALIFICATIONS EITHER I Experience : The equivalent of two (2) years’ full-time experience in the class of Supervising Auditor-Appraiser II, OR the equivalent of four (4) years’ full-time experience in the class of Auditor-Appraiser III in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.) OR II Education : Possession of a Bachelor's degree which must have included or been supplemented by courses in elementary and intermediate accounting, auditing, cost accounting, and business law. AND Experience : The equivalent of five (5) years’ full-time experience in appraisal work for tax assessment purposes that included the equivalent of two (2) years’ full-time experience in the appraisal of personal property and fixtures of large commercial and industrial firms, and which included at least the equivalent of one year of full-time supervision of technical personnel. Substitution of Experience : Each year of additional qualifying full-time equivalent experience may be substituted for each year of education. No substitution is allowed for the required courses listed above. License : Possession of a valid California Motor Vehicle Operator's License. Certification : Possession of an Appraiser's certificate issued by the California State Board of Equalization. NOTE :The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Methods and procedures used in appraisal for tax assessment purposes of personal property and fixtures of large commercial and industrial firms. General accounting and auditing principles and procedures. Principles, methods, and techniques of training and personnel management. Sections of the State Revenue and Taxation Code pertaining to the assessment of property for ad valorem tax assessment purposes, and the administrative rules and regulations of the State Board of Equalization. Ability to : Plan, coordinate, and direct the work of the personal property division. Organize and supervise the training, and evaluate the work of technical staff. Develop valuation schedules; make appraisals of complex commercial and industrial accounts and effectively relate such appraisal to the tax assessment program. Establish and maintain cooperative relationships with firm representatives and others. Speak effectively before governmental boards, civic organizations and technical groups. Analyze and problem solve situations accurately and use effective decision making and judgment in adopting an effective course of action. Write effective correspondence and reports. Plan and organize time to meet workload. Provide leadership to enable staff to meet goals. Exhibit management control in directing staff to focus on goals and objectives. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: A review of applicants' applications to verify possession of minimum requirements. Those applicants who possess the minimum requirements for the class will move on to the next step in the examination process; An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. ** CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. ** We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency. Closing Date/Time: 4/25/2024 5:00:00 PM
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Human Resources Manager of Regulatory Programs and Whistleblower Compliance Administrator Level This position is an MPP I in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President of Human Resources (AVPHR). SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Human Resources Appointment Type At-Will Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $7,084.00 - $7,917.00 Per Month ($85,008.00 - $95,004.00 Annually) Salary is commensurate with experience. Position Summary Reporting to the Associate Vice President of Human Resources (AVPHR), the Human Resources Manager of Regulatory Programs and Whistleblower Compliance is responsible for implementation and administration of regulatory programs, such as Conflict of Interest (COI), Outside Employment, Background Check Policy, Employee Mandated Trainings and serve as the direct point of contact to employees, students, visitors, contractors and 3rd party vendors for Whistleblower complaints. This position requires someone who is experienced in the areas of compliance, investigation, organization and understands the importance of timely reporting and follow up. This position is expected to be a collaborative member of the HR team and campus community. Incumbent of this position is expected to be an active member of the campuswide Time, Place and Manner committee. Position Information Regulatory Program Management Conflict of Interest (COI): Serve as the campus COI Officer, overseeing all administrative functions and responsibilities to ensure campus compliance with state and CSU systemwide policy and COI Handbook Designate new/changed positions; ensures assuming/leaving office documentation and training is completed; reviews gift of agency submittals; coordinates with Chancellor’s Office (CO) on annual COI notice to designated positions and oversight of annual Form 700 filings; coordinates and oversight of annual outside employment notice/filing for management personnel; serve as primary point of contact for campus COI questions. Child Abuse & Neglect Reporting Act (CANRA): Serve as designated position to ensure the campus follows CSU Executive Order 1083 (Child Abuse & Neglect Reporting Act), by identifying the appropriate designation for all employee positions and ensuring appropriate training and proper posting requirements are met. Employee Background Check Policy: Responsible for the university’s compliance with CSU policy and administering background check programs and procedures; responsible for administration and oversight of Campus Community Member requests, ensuring compliance with background checks as required by policy for non-employee affiliates; partner with Enterprise Risk Management to ensure participants of the campus Youth Protection Program (YPP) are in compliance with background check policy prior to participation in the program. HR Policy Administration: Responsible for annual review of HR compliance-related policies and procedures and recommend any changes to align with the CSU and other regulatory agencies Whistleblower Investigations and Management Serve as the campus administrator for Whistleblower complaints, ensuring compliance with California Legislature, California State University and SF State polices and standards. Prepare annual Whistleblower Communication to Campus constituencies as well as reporting to California State Auditor’s Office. Conducts independent investigations of assigned whistleblower complaints. Assists in developing and documenting Whistleblower protocols Adheres to the CSU Whistleblower complaint process Conducts inquiries into possible violations of executive order, rules and regulations for all matters that fall within the Whistleblower Program's authorities and responsibilities Develops and implements investigative plans for investigations and projects Responds to complainants within prescribed timelines Maintains records relating to investigations Gathers and analyzes information, documents and/or other evidence required Makes recommendations to the AVPHR, and other appropriate parties as needed, regarding actions that should be taken to address identified violations Develops and presents written documents that include reports of investigation and memoranda to management Develops and presents oral briefings for management and/or other Campus Executives regarding findings and the status of complex and/or sensitive investigations Evaluate audit results from management’s perspective, even when defined criteria or standards do not exist Elicit information from knowledgeable internal/external sources about areas and functions to determine Other Duties as Assigned Minimum Qualifications Bachelor’s degree from an accredited four-year college or university, with strong preference given to and/or a Master’s degree in Business, Human Resources, or closely-related field will be considered. At least 3-5 years managing compliance programs Excellent knowledge of University and/or Compliance and Regulatory requirements, including policies, practices and state and federal laws. Demonstrated ability to research and analyze data and use data to develop findings and formulate policies and procedures Demonstrated adaptability and ability to work strategically, meet deadlines and objectives and juggle multiple demands in a fast-paced, multi-task work environment Strong skills in negotiation, relationship building, problem solving and timely problem escalation Demonstrated ability to work effectively across organizational lines in a diverse work environment Excellent written and oral communication skills Excellent time management and organization skills Detail oriented but able to quickly grasp the big picture Proficient in MS Office and the use of relevant business information and computing systems Preference for experience in higher education with an understanding of a unionized environment Minimal travel required Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Feb 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Human Resources Manager of Regulatory Programs and Whistleblower Compliance Administrator Level This position is an MPP I in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President of Human Resources (AVPHR). SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Human Resources Appointment Type At-Will Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $7,084.00 - $7,917.00 Per Month ($85,008.00 - $95,004.00 Annually) Salary is commensurate with experience. Position Summary Reporting to the Associate Vice President of Human Resources (AVPHR), the Human Resources Manager of Regulatory Programs and Whistleblower Compliance is responsible for implementation and administration of regulatory programs, such as Conflict of Interest (COI), Outside Employment, Background Check Policy, Employee Mandated Trainings and serve as the direct point of contact to employees, students, visitors, contractors and 3rd party vendors for Whistleblower complaints. This position requires someone who is experienced in the areas of compliance, investigation, organization and understands the importance of timely reporting and follow up. This position is expected to be a collaborative member of the HR team and campus community. Incumbent of this position is expected to be an active member of the campuswide Time, Place and Manner committee. Position Information Regulatory Program Management Conflict of Interest (COI): Serve as the campus COI Officer, overseeing all administrative functions and responsibilities to ensure campus compliance with state and CSU systemwide policy and COI Handbook Designate new/changed positions; ensures assuming/leaving office documentation and training is completed; reviews gift of agency submittals; coordinates with Chancellor’s Office (CO) on annual COI notice to designated positions and oversight of annual Form 700 filings; coordinates and oversight of annual outside employment notice/filing for management personnel; serve as primary point of contact for campus COI questions. Child Abuse & Neglect Reporting Act (CANRA): Serve as designated position to ensure the campus follows CSU Executive Order 1083 (Child Abuse & Neglect Reporting Act), by identifying the appropriate designation for all employee positions and ensuring appropriate training and proper posting requirements are met. Employee Background Check Policy: Responsible for the university’s compliance with CSU policy and administering background check programs and procedures; responsible for administration and oversight of Campus Community Member requests, ensuring compliance with background checks as required by policy for non-employee affiliates; partner with Enterprise Risk Management to ensure participants of the campus Youth Protection Program (YPP) are in compliance with background check policy prior to participation in the program. HR Policy Administration: Responsible for annual review of HR compliance-related policies and procedures and recommend any changes to align with the CSU and other regulatory agencies Whistleblower Investigations and Management Serve as the campus administrator for Whistleblower complaints, ensuring compliance with California Legislature, California State University and SF State polices and standards. Prepare annual Whistleblower Communication to Campus constituencies as well as reporting to California State Auditor’s Office. Conducts independent investigations of assigned whistleblower complaints. Assists in developing and documenting Whistleblower protocols Adheres to the CSU Whistleblower complaint process Conducts inquiries into possible violations of executive order, rules and regulations for all matters that fall within the Whistleblower Program's authorities and responsibilities Develops and implements investigative plans for investigations and projects Responds to complainants within prescribed timelines Maintains records relating to investigations Gathers and analyzes information, documents and/or other evidence required Makes recommendations to the AVPHR, and other appropriate parties as needed, regarding actions that should be taken to address identified violations Develops and presents written documents that include reports of investigation and memoranda to management Develops and presents oral briefings for management and/or other Campus Executives regarding findings and the status of complex and/or sensitive investigations Evaluate audit results from management’s perspective, even when defined criteria or standards do not exist Elicit information from knowledgeable internal/external sources about areas and functions to determine Other Duties as Assigned Minimum Qualifications Bachelor’s degree from an accredited four-year college or university, with strong preference given to and/or a Master’s degree in Business, Human Resources, or closely-related field will be considered. At least 3-5 years managing compliance programs Excellent knowledge of University and/or Compliance and Regulatory requirements, including policies, practices and state and federal laws. Demonstrated ability to research and analyze data and use data to develop findings and formulate policies and procedures Demonstrated adaptability and ability to work strategically, meet deadlines and objectives and juggle multiple demands in a fast-paced, multi-task work environment Strong skills in negotiation, relationship building, problem solving and timely problem escalation Demonstrated ability to work effectively across organizational lines in a diverse work environment Excellent written and oral communication skills Excellent time management and organization skills Detail oriented but able to quickly grasp the big picture Proficient in MS Office and the use of relevant business information and computing systems Preference for experience in higher education with an understanding of a unionized environment Minimal travel required Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Feb 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Basic Function Provides leadership in an audit team environment while managing multiple complex audits and special projects. This classification is assigned to the Office of Inspector General (OIG). This classification operates and performs in the Audit unit of the Office of the Inspector General (OIG), creating and developing audits, studies, and reviews to monitor, investigate, and report to the Inspector General and the Metro Board on Metro programs and operations. Example Of Duties Plans and manages contract, financial, and/or operational audits Plans and participates in the completion of Annual-Agency-wide Risk Assessment and development of annual audit plan Manages and reviews all audit workpapers and reports completed by assigned staff and ensures compliance with audit standards and guidelines Develops, recommends, and implements audit policies, procedures, and programs Establishes and monitors goals, work plans, schedules, and strategies Prepares audit reports and presents findings to management, executive staff, and Board members Analyzes and resolves audit-related issues; investigates and determines causes of irregularities and errors Performs complex audit technical work Coordinates, monitors, and manages external audits performed by Metro's independent external CPA (Certified Public Accountant) firms and consultants Writes statement of work for out-sourced or co-sourced audits and studies Prepares and develops annual performance plans for staff, monitors staff performance, and assists in developing staff professionally Ascertains the reliability of accounting and operational data Represents department at meetings, conferences, and public events Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a two-for-one year basis. A typical combination includes: Education Bachelor's degree in in Business Administration, Public Administration, Accounting, Finance, or a related field Experience Six years of relevant experience or three years of relevant supervisory-level experience leading projects in contract (pre-award and incurred cost), financial, operational efficiency and effectiveness, compliance, and/or performance audits; some positions in this class may require specialized experience in area of assignment Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Certified Internal Auditor (CIA), Certified Public Accountant (CPA), Certified Information Systems Auditor (CISA), or Certified Fraud Examiner (CFE) preferred Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: Experience conducting government audits Experience conducting construction audits Experience utilizing computer software such as Quickbooks, TeamMate, Toad, and Microsoft Suite Experience working in transit operations One or more of the following certifications or licenses: Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Information Systems Auditor (CISA), and/or Certified Fraud Examiner (CFE) Knowledge: Theories, principles, and practices of compliance, financial, contracts, and performance audits Applicable local, state, and federal laws, rules, and regulations Generally Accepted Government Auditing Standards and other applicable auditing standards Project management best practices Research and statistical methods, and program evaluation Controls and accountability required of large public agencies Modern management theory Applicable computer business software applications Skills: Managing staff and the operations of an auditing function Understanding and analyzing complex projects and programs Assuming initiative in identifying substantive issues, devising analytic strategies, exercising critical thinking, and providing creative solutions to issues Establishing, recommending, and implementing relevant policies and procedures for the agency's various departments and programs Communicating effectively orally and in writing Interacting professionally with various levels of Metro employees and outside representatives Supervising, training, and motivating assigned staff Abilities: Effectively manage multiple or highly complex audits and projects Produce superior quality analysis and written products on multiple, complex projects with minimal supervision and short timelines Manage project completion on-time and within budget Establish constructive working relationships with agency management, while maintaining objectivity, independence, and credibility throughout the audit process Handle highly confidential information Think and act independently Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Prepare comprehensive reports and correspondence Plan financial and staffing needs Write Statement of Work for co-sourced or out-sourced audits and studies Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. TW *Open to the public and all Metro employees**This is an At-Will position and employee serves at the pleasure of the hiring authority. This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: Open Until Filled
Mar 29, 2024
Full Time
Basic Function Provides leadership in an audit team environment while managing multiple complex audits and special projects. This classification is assigned to the Office of Inspector General (OIG). This classification operates and performs in the Audit unit of the Office of the Inspector General (OIG), creating and developing audits, studies, and reviews to monitor, investigate, and report to the Inspector General and the Metro Board on Metro programs and operations. Example Of Duties Plans and manages contract, financial, and/or operational audits Plans and participates in the completion of Annual-Agency-wide Risk Assessment and development of annual audit plan Manages and reviews all audit workpapers and reports completed by assigned staff and ensures compliance with audit standards and guidelines Develops, recommends, and implements audit policies, procedures, and programs Establishes and monitors goals, work plans, schedules, and strategies Prepares audit reports and presents findings to management, executive staff, and Board members Analyzes and resolves audit-related issues; investigates and determines causes of irregularities and errors Performs complex audit technical work Coordinates, monitors, and manages external audits performed by Metro's independent external CPA (Certified Public Accountant) firms and consultants Writes statement of work for out-sourced or co-sourced audits and studies Prepares and develops annual performance plans for staff, monitors staff performance, and assists in developing staff professionally Ascertains the reliability of accounting and operational data Represents department at meetings, conferences, and public events Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a two-for-one year basis. A typical combination includes: Education Bachelor's degree in in Business Administration, Public Administration, Accounting, Finance, or a related field Experience Six years of relevant experience or three years of relevant supervisory-level experience leading projects in contract (pre-award and incurred cost), financial, operational efficiency and effectiveness, compliance, and/or performance audits; some positions in this class may require specialized experience in area of assignment Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Certified Internal Auditor (CIA), Certified Public Accountant (CPA), Certified Information Systems Auditor (CISA), or Certified Fraud Examiner (CFE) preferred Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: Experience conducting government audits Experience conducting construction audits Experience utilizing computer software such as Quickbooks, TeamMate, Toad, and Microsoft Suite Experience working in transit operations One or more of the following certifications or licenses: Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Information Systems Auditor (CISA), and/or Certified Fraud Examiner (CFE) Knowledge: Theories, principles, and practices of compliance, financial, contracts, and performance audits Applicable local, state, and federal laws, rules, and regulations Generally Accepted Government Auditing Standards and other applicable auditing standards Project management best practices Research and statistical methods, and program evaluation Controls and accountability required of large public agencies Modern management theory Applicable computer business software applications Skills: Managing staff and the operations of an auditing function Understanding and analyzing complex projects and programs Assuming initiative in identifying substantive issues, devising analytic strategies, exercising critical thinking, and providing creative solutions to issues Establishing, recommending, and implementing relevant policies and procedures for the agency's various departments and programs Communicating effectively orally and in writing Interacting professionally with various levels of Metro employees and outside representatives Supervising, training, and motivating assigned staff Abilities: Effectively manage multiple or highly complex audits and projects Produce superior quality analysis and written products on multiple, complex projects with minimal supervision and short timelines Manage project completion on-time and within budget Establish constructive working relationships with agency management, while maintaining objectivity, independence, and credibility throughout the audit process Handle highly confidential information Think and act independently Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Prepare comprehensive reports and correspondence Plan financial and staffing needs Write Statement of Work for co-sourced or out-sourced audits and studies Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. TW *Open to the public and all Metro employees**This is an At-Will position and employee serves at the pleasure of the hiring authority. This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: Open Until Filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
S alary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $110,000.00 per year to $125,000.00 per year. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general direction of the AVP of Risk Management and Internal Control (RMIC), the Manager of Audits & Compliance will coordinate and support all Chancellor’s Office and external agency audit activities, and is responsible for facilitating regular audits or advisory services of campus operations performed by the Chancellor’s Office of Audit & Advisory Services (AAS), and ensuring that the campus responds to audit observations and recommendation; plan, execute, and administer the internal audit function at Cal State East Bay. This includes conducting reviews of higher-risk organization and functional activities, and recommending appropriate corrective action or changes in current policies, procedures, or processes of the University and its auxiliary organizations. This position will assess whether organizational units in the University are in compliance with CSU policies, applicable federal and state laws and regulations, and statements of policies and procedures, in a manner consistent with both University objectives and high standards of administrative practice and consult and advise management and staff, including serving on campus steering committees as needed for audit and compliance related matters. Responsibilities Coordinate and support all activities between Cal State East Bay and Chancellor’s Office of Audit and Advisory Services (AAS) and external agencies. The AAS auditors perform three to four audits per year on campus. Each AAS audit cycle takes about 4 months for the first three audit phases. Multiple AAS audits run concurrently since the resolution of audit observations usually overlaps the next audit. In addition to audits, the campus VP/CFO occasionally requests that AAS perform internal reviews or advisory service engagements, which follow the same four phases. Phase 1 - Pre-Audit: Internal Control Questionnaire/Request for Documents (30 days): Consult with departments being audited. Lead the compilation, development, and submission of requested documents. Prepare responses. Coordinate audit schedule with AAS and CFO. Phase 2 - Audit Fieldwork: Host AAS auditors on campus or virtually and facilitate their access to University staff and records. Coordinate and attend status meetings with staff members from the University and AAS. Assist in resolving audit issues and coordinate with campus staff to provide additional documents requested during 5 weeks of audit work on campus. Phase 3 - Review audit report draft and prepare Campus Management Response: Lead review of draft audit reports by relevant staff members. Report questions and concerns to AAS. Determine if formal exit conferences will be requested. Negotiate final audit report language with AAS, as needed. Lead the development and submission of campus management responses to all audit observations, and corrective actions for all recommendations. Phase 4 - Resolution of Audit Observations: Determine what will be acceptable to resolve audit recommendations. Regularly apprise the Director of RMIC and CFO and other campus leaders of the status of audit recommendations. Lead the compilation and development of evidence of implementing recommendations; facilitate the submission of transmittal letters to the CSU Vice Chancellor of AAS on behalf of the CFO. Consult, review and/or write business process guidelines (BPG’s), as needed. Ensure that correction actions are taken within the established implementation timelines. Conduct internal monitoring or follow up reviews, as needed, after the audit is completed. Plan, develop, and implement the internal audit function for the University and campus auxiliary organizations that tests and evaluates compliance with federal, state and CSU policies and regulations; determines the effectiveness of operating controls. Conduct annual risk assessments across the campus and develop and execute an internal audit plan to review high-risk areas as appropriate. Analyze operations, financial and organizational issues, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations to improve operations. Provide assurance that University assets are properly safeguarded and accounted for and effectively used in accordance with established policies and procedures. Summarize information, audit observations, and recommendations into written workpapers, and reports, and prepare timely professional reports that are complete, accurate and compelling. Maintain adequate workpapers as evidence of review work performed and preparation of fieldwork reports. Provides ongoing consulting to manage University compliance and reduce exposure to lawsuits related to mandatory federal laws (and CSU policies) in the following areas: Report of any fiscal irregularities {thefts, fraud, etc.) over $5,000 per CSU Executive Order 1104 (formerly EO 813): Analyze internal control failures and make recommendations to implement corrective actions. Report to CSU, State Auditor, Dept. of Finance, as required. Assist the AVP of RMIC, who is the University’s designated Whistleblower Administrator pursuant to CSU Executive Orders 1115 and 1116, as well as the California State Whistleblower Protection Act: Notice the campus community regarding the Whistleblower Program. Implement and maintain procedures for receiving inquiries and complaints. Consider allegations and conduct preliminary reviews of complaints. Plan and perform comprehensive investigations. Report investigation results. Develop and follow up on corrective actions arising from investigations. Americans with Disabilities Act (ADA): Member of the ATI (Assistive Technology Initiative) Steering Committee regarding mandatory accessibility of campus websites, instructional materials and procurement of electronic and IT software. Business Continuity: Collaborate with department and functional stakeholders in the development and maintenance of CSUEB Business Continuity Plan to assure efficient and effective continuation of essential functions of the University during an emergency. Work collaboratively with the Emergency Manager on the testing and improvements of BCPs. Minimum Qualifications Incumbents must possess a B.A. or B.S. from an accredited four-year college or university in Public Administration, Public Policy, Economics, Business Administration, Accounting, or related area, and A minimum of three years of related practical audit experience and at least three years of supervising /managing professional staff. Preferred Skills and Knowledge Incumbents must demonstrate the ability to independently perform all phases of internal auditing and possess knowledge of the theories and principles of internal auditing, audit standards, and general administration and management controls. Incumbents must have the analytic skills and be able to deploy techniques in performance auditing, financial analysis and cost-benefit analysis. Incumbents should have an understanding of the role of governmental institutions in general and public colleges and universities in particular, and demonstrate the ability to quickly learn processes, rules and operations on campus. Incumbents must inspire trust and respect to maintain effective working relationships with staff members of all levels, backgrounds, and work styles, and demonstrate the ability to “achieve results through others” without having organizational authority over others. Incumbents must maintain an objective attitude, and establish and maintain credibility among staff members on campus. Incumbents must have excellent project management skills in order to consistently lead diverse groups of disparate University staff members toward the achievement of a single goal, and within non negotiable deadlines. Incumbents must be proficient in computer applications, particularly spreadsheets and word processing; PowerPoint familiarity is also desirable. Incumbents must have effective interpersonal (verbal) communication as well as writing skills. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Audits & Compliance Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 14 2023 Pacific Standard Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
S alary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $110,000.00 per year to $125,000.00 per year. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general direction of the AVP of Risk Management and Internal Control (RMIC), the Manager of Audits & Compliance will coordinate and support all Chancellor’s Office and external agency audit activities, and is responsible for facilitating regular audits or advisory services of campus operations performed by the Chancellor’s Office of Audit & Advisory Services (AAS), and ensuring that the campus responds to audit observations and recommendation; plan, execute, and administer the internal audit function at Cal State East Bay. This includes conducting reviews of higher-risk organization and functional activities, and recommending appropriate corrective action or changes in current policies, procedures, or processes of the University and its auxiliary organizations. This position will assess whether organizational units in the University are in compliance with CSU policies, applicable federal and state laws and regulations, and statements of policies and procedures, in a manner consistent with both University objectives and high standards of administrative practice and consult and advise management and staff, including serving on campus steering committees as needed for audit and compliance related matters. Responsibilities Coordinate and support all activities between Cal State East Bay and Chancellor’s Office of Audit and Advisory Services (AAS) and external agencies. The AAS auditors perform three to four audits per year on campus. Each AAS audit cycle takes about 4 months for the first three audit phases. Multiple AAS audits run concurrently since the resolution of audit observations usually overlaps the next audit. In addition to audits, the campus VP/CFO occasionally requests that AAS perform internal reviews or advisory service engagements, which follow the same four phases. Phase 1 - Pre-Audit: Internal Control Questionnaire/Request for Documents (30 days): Consult with departments being audited. Lead the compilation, development, and submission of requested documents. Prepare responses. Coordinate audit schedule with AAS and CFO. Phase 2 - Audit Fieldwork: Host AAS auditors on campus or virtually and facilitate their access to University staff and records. Coordinate and attend status meetings with staff members from the University and AAS. Assist in resolving audit issues and coordinate with campus staff to provide additional documents requested during 5 weeks of audit work on campus. Phase 3 - Review audit report draft and prepare Campus Management Response: Lead review of draft audit reports by relevant staff members. Report questions and concerns to AAS. Determine if formal exit conferences will be requested. Negotiate final audit report language with AAS, as needed. Lead the development and submission of campus management responses to all audit observations, and corrective actions for all recommendations. Phase 4 - Resolution of Audit Observations: Determine what will be acceptable to resolve audit recommendations. Regularly apprise the Director of RMIC and CFO and other campus leaders of the status of audit recommendations. Lead the compilation and development of evidence of implementing recommendations; facilitate the submission of transmittal letters to the CSU Vice Chancellor of AAS on behalf of the CFO. Consult, review and/or write business process guidelines (BPG’s), as needed. Ensure that correction actions are taken within the established implementation timelines. Conduct internal monitoring or follow up reviews, as needed, after the audit is completed. Plan, develop, and implement the internal audit function for the University and campus auxiliary organizations that tests and evaluates compliance with federal, state and CSU policies and regulations; determines the effectiveness of operating controls. Conduct annual risk assessments across the campus and develop and execute an internal audit plan to review high-risk areas as appropriate. Analyze operations, financial and organizational issues, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations to improve operations. Provide assurance that University assets are properly safeguarded and accounted for and effectively used in accordance with established policies and procedures. Summarize information, audit observations, and recommendations into written workpapers, and reports, and prepare timely professional reports that are complete, accurate and compelling. Maintain adequate workpapers as evidence of review work performed and preparation of fieldwork reports. Provides ongoing consulting to manage University compliance and reduce exposure to lawsuits related to mandatory federal laws (and CSU policies) in the following areas: Report of any fiscal irregularities {thefts, fraud, etc.) over $5,000 per CSU Executive Order 1104 (formerly EO 813): Analyze internal control failures and make recommendations to implement corrective actions. Report to CSU, State Auditor, Dept. of Finance, as required. Assist the AVP of RMIC, who is the University’s designated Whistleblower Administrator pursuant to CSU Executive Orders 1115 and 1116, as well as the California State Whistleblower Protection Act: Notice the campus community regarding the Whistleblower Program. Implement and maintain procedures for receiving inquiries and complaints. Consider allegations and conduct preliminary reviews of complaints. Plan and perform comprehensive investigations. Report investigation results. Develop and follow up on corrective actions arising from investigations. Americans with Disabilities Act (ADA): Member of the ATI (Assistive Technology Initiative) Steering Committee regarding mandatory accessibility of campus websites, instructional materials and procurement of electronic and IT software. Business Continuity: Collaborate with department and functional stakeholders in the development and maintenance of CSUEB Business Continuity Plan to assure efficient and effective continuation of essential functions of the University during an emergency. Work collaboratively with the Emergency Manager on the testing and improvements of BCPs. Minimum Qualifications Incumbents must possess a B.A. or B.S. from an accredited four-year college or university in Public Administration, Public Policy, Economics, Business Administration, Accounting, or related area, and A minimum of three years of related practical audit experience and at least three years of supervising /managing professional staff. Preferred Skills and Knowledge Incumbents must demonstrate the ability to independently perform all phases of internal auditing and possess knowledge of the theories and principles of internal auditing, audit standards, and general administration and management controls. Incumbents must have the analytic skills and be able to deploy techniques in performance auditing, financial analysis and cost-benefit analysis. Incumbents should have an understanding of the role of governmental institutions in general and public colleges and universities in particular, and demonstrate the ability to quickly learn processes, rules and operations on campus. Incumbents must inspire trust and respect to maintain effective working relationships with staff members of all levels, backgrounds, and work styles, and demonstrate the ability to “achieve results through others” without having organizational authority over others. Incumbents must maintain an objective attitude, and establish and maintain credibility among staff members on campus. Incumbents must have excellent project management skills in order to consistently lead diverse groups of disparate University staff members toward the achievement of a single goal, and within non negotiable deadlines. Incumbents must be proficient in computer applications, particularly spreadsheets and word processing; PowerPoint familiarity is also desirable. Incumbents must have effective interpersonal (verbal) communication as well as writing skills. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Audits & Compliance Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 14 2023 Pacific Standard Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION The Long Beach Office of Police Oversight is recruiting for a Police Oversight Officer (Audit Officer). This is a management position that is responsible for conducting performance audits related to the Long Beach Police Department (LBPD), which could include but is not limited to, stratified random samples of administrative investigations , arrest, booking, and charging reports, use of force reports, motor vehicle and pedestrian stops, and police calls for service . SPECIAL NOTE This is an "at-will" position. The appointed candidate will serve at the discretion of the Director of Police Oversight, and can be released at any time. In such an event, the candidate is not afforded the right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach. EXAMPLES OF DUTIES Creates processes to accomplish the auditing functions of the Office of Police Oversight (OPO); Creates forms and template documents to be used for requests for information from the LBPD and/or other City departments to complete auditing functions of the OPO; Audits Police Department records to determine compliance with stated goals and objectives; Conducts periodic audits of stratified random samples; Performs fieldwork to obtain data relating to audits of Police Department programs and operations; Conducts comprehensive procedural and operational audits of Police Department programs, procedures, and activities; Meets with the Director and staff to discuss audit findings; Examines data and other related documents and reports relating to the work of the OPO; Prepares work papers and consolidates findings on prescribed forms for review by the supervisor, including source, purpose and conclusion; Conducts interviews and prepares supporting documentation; Prepares audit point sheets; Prepares draft and final written narrative reports; Recommends possible improvements in methods of operation and performance and/or record keeping; Acts as an audit liaison to other departmental personnel conducting audits; Prepares audit plans to meet stated audit objectives; Directs activities of small team of employees and will apply sound principles and techniques in maintaining an effective workforce; Coaches, evaluates, hires, trains and disciplines employees; Exercises good judgment, courtesy, and tact when interfacing with the LBPD Command and their staff, elected officials and their staff, subordinates, other Department employees, and members of the public; Understands and applies instructions, legal and contractual requirements to audit work; Performs other duties as assigned. REQUIREMENTS TO FILE Two years of recent experience as an Investigator (Auditor) for either a public or private agency. Related training or education at a college may be substituted for the required experience on a year-for-year basis. Bachelor's degree in Criminal Justice, Administrative Justice, Accounting or a related field. DESIRED QUALIFICATIONS: Ability to communicate in Spanish and/or other language. Experience developing audit procedures. Experience preparing and conducting field audits such as studies of specific operations requiring data development and interpretation of unusual factors. Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Information Systems Auditor (CISA), or Certified Fraud Examiner (CFE). Knowledge of laws of arrest, search and seizure, legal rights of community members, constitutional law and Police Officer's Bill of Rights. Knowledge of California Criminal and Civil Codes SUCCESSFUL CANDIDATES WILL DEMONSTRATE: Effective interviewing, planning, organization and time management skills. Ability to communicate effectively with a variety of people from all socioeconomic levels face-to-face, over the telephone, online and at public meetings. Excellent writing skills. Ability to pass an extensive background investigation. Solid managerial skills and ability to lead a team; Theory, principle and practice of auditing law enforcement organizations, including the methods and procedures used to examine, verify and analyze operation records, statements, and reports; standards for the professional practices of Internal Auditing (Institute of Internal Auditors); and Generally Accepted Auditing Standards (American Institute of Certified Public Accountants); Report writing techniques; General research and analytical techniques; Relevant safety principles and practices; Principles of organization, methods of analysis including program evaluation, operational auditing, cost-benefit analysis, work measurement, and work simplification analysis; Principles of effective management and administration of law enforcement organizations; Police Department operations, practices and procedures; Statistical methods, including qualitative and quantitative analysis and statistical sampling; Working knowledge of Generally Accepted Government Auditing Standards; Ability to write concise reports; Ability to work independently; Ability to maintain strict confidentiality; Ability to communicate effectively, both orally and in writing; Proficiency with Microsoft 365, especially Outlook, Word, Excel and PowerPoint. SELECTION PROCEDURE This recruitment will close on Wednes day, April 24, 2024. To be considered, applicants must submit a complete application packet which includes an online application, supplemental questionnaire, proof of degree(s), and a cover letter and resume in PDF format. The application, cover letter and resume should highlight all areas in which applicants have developed expertise, matching their professional experience as it relates to the position. Incomplete application packets that clearly do not meet the minimum requirements will not be considered. The most qualified applicants will be invited to continue in the selection process. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . This information is available in an alternative format by request at (562) 570-2200. If special accommodation is desired, please contact the Office of the City Attorney two (2) business days prior to the interview(s) at (562) 570-2200. An Equal Opportunity Employer. If you have questions about this recruitment, please email cityattorney@longbeach.gov. For technical support with governmentjobs.com application, contact (855) 524-5627. Employee Benefits The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for "Classic" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: $450 per month. Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17). Management positions - Refer to the Job Posting brochure included in the job posting. Closing Date/Time: 5/1/2024 11:59 PM Pacific
Apr 11, 2024
Full Time
DESCRIPTION The Long Beach Office of Police Oversight is recruiting for a Police Oversight Officer (Audit Officer). This is a management position that is responsible for conducting performance audits related to the Long Beach Police Department (LBPD), which could include but is not limited to, stratified random samples of administrative investigations , arrest, booking, and charging reports, use of force reports, motor vehicle and pedestrian stops, and police calls for service . SPECIAL NOTE This is an "at-will" position. The appointed candidate will serve at the discretion of the Director of Police Oversight, and can be released at any time. In such an event, the candidate is not afforded the right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach. EXAMPLES OF DUTIES Creates processes to accomplish the auditing functions of the Office of Police Oversight (OPO); Creates forms and template documents to be used for requests for information from the LBPD and/or other City departments to complete auditing functions of the OPO; Audits Police Department records to determine compliance with stated goals and objectives; Conducts periodic audits of stratified random samples; Performs fieldwork to obtain data relating to audits of Police Department programs and operations; Conducts comprehensive procedural and operational audits of Police Department programs, procedures, and activities; Meets with the Director and staff to discuss audit findings; Examines data and other related documents and reports relating to the work of the OPO; Prepares work papers and consolidates findings on prescribed forms for review by the supervisor, including source, purpose and conclusion; Conducts interviews and prepares supporting documentation; Prepares audit point sheets; Prepares draft and final written narrative reports; Recommends possible improvements in methods of operation and performance and/or record keeping; Acts as an audit liaison to other departmental personnel conducting audits; Prepares audit plans to meet stated audit objectives; Directs activities of small team of employees and will apply sound principles and techniques in maintaining an effective workforce; Coaches, evaluates, hires, trains and disciplines employees; Exercises good judgment, courtesy, and tact when interfacing with the LBPD Command and their staff, elected officials and their staff, subordinates, other Department employees, and members of the public; Understands and applies instructions, legal and contractual requirements to audit work; Performs other duties as assigned. REQUIREMENTS TO FILE Two years of recent experience as an Investigator (Auditor) for either a public or private agency. Related training or education at a college may be substituted for the required experience on a year-for-year basis. Bachelor's degree in Criminal Justice, Administrative Justice, Accounting or a related field. DESIRED QUALIFICATIONS: Ability to communicate in Spanish and/or other language. Experience developing audit procedures. Experience preparing and conducting field audits such as studies of specific operations requiring data development and interpretation of unusual factors. Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Information Systems Auditor (CISA), or Certified Fraud Examiner (CFE). Knowledge of laws of arrest, search and seizure, legal rights of community members, constitutional law and Police Officer's Bill of Rights. Knowledge of California Criminal and Civil Codes SUCCESSFUL CANDIDATES WILL DEMONSTRATE: Effective interviewing, planning, organization and time management skills. Ability to communicate effectively with a variety of people from all socioeconomic levels face-to-face, over the telephone, online and at public meetings. Excellent writing skills. Ability to pass an extensive background investigation. Solid managerial skills and ability to lead a team; Theory, principle and practice of auditing law enforcement organizations, including the methods and procedures used to examine, verify and analyze operation records, statements, and reports; standards for the professional practices of Internal Auditing (Institute of Internal Auditors); and Generally Accepted Auditing Standards (American Institute of Certified Public Accountants); Report writing techniques; General research and analytical techniques; Relevant safety principles and practices; Principles of organization, methods of analysis including program evaluation, operational auditing, cost-benefit analysis, work measurement, and work simplification analysis; Principles of effective management and administration of law enforcement organizations; Police Department operations, practices and procedures; Statistical methods, including qualitative and quantitative analysis and statistical sampling; Working knowledge of Generally Accepted Government Auditing Standards; Ability to write concise reports; Ability to work independently; Ability to maintain strict confidentiality; Ability to communicate effectively, both orally and in writing; Proficiency with Microsoft 365, especially Outlook, Word, Excel and PowerPoint. SELECTION PROCEDURE This recruitment will close on Wednes day, April 24, 2024. To be considered, applicants must submit a complete application packet which includes an online application, supplemental questionnaire, proof of degree(s), and a cover letter and resume in PDF format. The application, cover letter and resume should highlight all areas in which applicants have developed expertise, matching their professional experience as it relates to the position. Incomplete application packets that clearly do not meet the minimum requirements will not be considered. The most qualified applicants will be invited to continue in the selection process. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . This information is available in an alternative format by request at (562) 570-2200. If special accommodation is desired, please contact the Office of the City Attorney two (2) business days prior to the interview(s) at (562) 570-2200. An Equal Opportunity Employer. If you have questions about this recruitment, please email cityattorney@longbeach.gov. For technical support with governmentjobs.com application, contact (855) 524-5627. Employee Benefits The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for "Classic" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: $450 per month. Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17). Management positions - Refer to the Job Posting brochure included in the job posting. Closing Date/Time: 5/1/2024 11:59 PM Pacific
ALBEMARLE COUNTY, VA
Charlottesville, Virginia, United States
Accounting Manager Department of Finance and Budget Full Time, 12 Months Exempt, Pay Grade 36 Benefits Eligible, VRS Eligible Job Summary/ Objective: Under general supervision, the Accounting Manager plans, leads, supervises, and performs difficult and complex professional municipal accounting and reporting work in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Virginia Auditor of Public Accounts (VA APA), and in compliance with federal and state laws, local codes, adopted policies, procedures, and best practices. Supervisory Responsibilities: Supervises day to day operations of accounting division. Essential Functions: Analyzes, plans, develops, coordinates, and implements a system of accounts, policies, procedures, and operational processes in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) pronouncements and standards, and the Virginia Auditor of Public Accounts (VA APA) and meet the mandated reporting deadlines and cyclical operational deadlines throughout direct and cross functional activities in the Accounting Unit. Leads, supervises, trains, and evaluates staff including recruitment, performance management, and personnel management. Establishes, maintains, and oversees sound internal controls per fiscal policies, procedures, and best practices, ensuring fiscal records are accurately reconciled not less than monthly; works closely with internal/external auditors as required. Serves as an internal auditor when required by the Finance Director/Chief Financial Officer or the County Executive. Ensures the County’s operations on accounts payable, non-tax accounts receivable, general ledger management, reconciliations, and financial reporting, through effective planning to meet deliverable deadlines. Through cross functional collaboration, ensures the accounting assistance for County’s operation of grant and agreement management and ensures necessary accounting operations for P-card compliance. Reviews and/or reconciles state, federal, and grant funds. Partners with and provides expert subject matter guidance, assistance, and training to County Departments and Joint Agencies in matters pertaining to finance, accounting, and internal control. Serves as the backup of the functions performed as Payroll Manager when necessary, and in order to provide unbiased level of scrutiny over the mechanisms of internal control within the accounting unit and payroll unit. Creates and assimilates business process documentation. Provides support to the Controller for the annual budget development for the accounting unit. Participates in cross-functional teams, as assigned. Responsible for directing and/or assisting in the annual external audit and the preparation of regular and special financial reports, including monthly and quarterly financial reports, the Annual Comprehensive Financial Report (ACFR), including all year-end accruals and adjustments, the A-133 Single Audit Report, the APA Comparative Cost Report, the annual debt service budget report, and all bond offering statements. Reviews, identifies and implements process improvements that reflect Albemarle County’s Business Operating Principles by enhancing efficient service delivery or improving the customer experience. Active participation and leadership in required financial system upgrades, modifications, and changes Performs other duties and services as assigned. Competency: Knowledge/ Skills/Abilities: Comprehensive knowledge of principles of governmental or fund accounting. Thorough knowledge of principles, practices, and procedures in cash management programs. Thorough knowledge of the procedures for financial control and accounting under the requirements of the Auditor of Public Accounts. Knowledge of the general procedures within a municipal payroll system; ability to analyze and solve complex accounting problems. Exceptional critical thinking and analytical skills. Exceptional communication and interpersonal skills. Ability to follow and implement the accepted principles of the municipal accounting profession. Ability to lead and/or work as part of a professional team and to effectively partner with other County and Schools employees when dealing with technical matters. Ability to lead staff and provide managerial oversight. Ability to take direction and to offer technical advice in the field of financial management and accounting; ability to express ideas clearly and concisely, orally and in writing. Ability to plan, organize, review, correct, and authorize the work of subordinates. Ability to manage and monitor productivity of staff that may work remotely. Moderate to extensive experience in the Microsoft Office applications. Required Education and Experience: Any combination of education and experience equivalent to graduation from an accredited four-year college or university with a bachelor’s degree in accounting, finance, business administration or related field and at least five years’ of progressively responsible experience in public finance administration, including a minimum of three years’ experience in local government. Minimum of 2 years of supervisory or leadership experience is required. Preferred Qualifications/Certifications: Master's degree and/or CPA is preferred. Physical and Mental Requirements: Conducts work in a sitting position; however, job requires frequent standing, walking, bending, stooping and light lifting. Requires frequent operation of a variety of office machines. Regular and frequent contacts made with all organization levels (internally and externally) for the purpose of achieving organization goals and missions, requiring interpretation of policy and possibly committing the organization to a future course of action. Communication may: (a) appropriately challenge the status quo but requires tact and discretion; (b) may cover confidential, sensitive, or controversial material; and (c) reflect a need to motivate, persuade, or influence individuals or groups. Communications often require ability to: defend, justify, negotiate, and settle highly significant or sensitive issues; requires skills in diplomacy, persuasion, and negotiation; and incorporate a developed sense of strategy and timing. Occasionally duties require working beyond normal office hours. Remote Work: This position is eligible for a hybrid remote work schedule that is in compliance with the County’s Remote Work Policy and meets the operational and service needs for the position. All County staff must maintain residence within the Commonwealth of Virginia. Salary Range: The salary range for this position is $89,039 - $98,411 annually. Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60. Deadline to Apply : Position posted until April 19, 2024 Albemarle County Core Values: Albemarle County holds its employees to the highest standards in fulfilling the County’s Vision and Mission. We believe in excellence in public service through Community: We expect diversity, equity and inclusion to be integrated into how we live our mission. Integrity: We value our customers and co-workers by always providing honest and fair treatment. Innovation: We embrace creativity and positive change. Stewardship: We honor our role as stewards of the public trust by managing our natural, human, and financial resources respectfully and responsibly. Learning: We encourage and support lifelong learning and personal and professional growth.
Apr 17, 2024
Full Time
Accounting Manager Department of Finance and Budget Full Time, 12 Months Exempt, Pay Grade 36 Benefits Eligible, VRS Eligible Job Summary/ Objective: Under general supervision, the Accounting Manager plans, leads, supervises, and performs difficult and complex professional municipal accounting and reporting work in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Virginia Auditor of Public Accounts (VA APA), and in compliance with federal and state laws, local codes, adopted policies, procedures, and best practices. Supervisory Responsibilities: Supervises day to day operations of accounting division. Essential Functions: Analyzes, plans, develops, coordinates, and implements a system of accounts, policies, procedures, and operational processes in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) pronouncements and standards, and the Virginia Auditor of Public Accounts (VA APA) and meet the mandated reporting deadlines and cyclical operational deadlines throughout direct and cross functional activities in the Accounting Unit. Leads, supervises, trains, and evaluates staff including recruitment, performance management, and personnel management. Establishes, maintains, and oversees sound internal controls per fiscal policies, procedures, and best practices, ensuring fiscal records are accurately reconciled not less than monthly; works closely with internal/external auditors as required. Serves as an internal auditor when required by the Finance Director/Chief Financial Officer or the County Executive. Ensures the County’s operations on accounts payable, non-tax accounts receivable, general ledger management, reconciliations, and financial reporting, through effective planning to meet deliverable deadlines. Through cross functional collaboration, ensures the accounting assistance for County’s operation of grant and agreement management and ensures necessary accounting operations for P-card compliance. Reviews and/or reconciles state, federal, and grant funds. Partners with and provides expert subject matter guidance, assistance, and training to County Departments and Joint Agencies in matters pertaining to finance, accounting, and internal control. Serves as the backup of the functions performed as Payroll Manager when necessary, and in order to provide unbiased level of scrutiny over the mechanisms of internal control within the accounting unit and payroll unit. Creates and assimilates business process documentation. Provides support to the Controller for the annual budget development for the accounting unit. Participates in cross-functional teams, as assigned. Responsible for directing and/or assisting in the annual external audit and the preparation of regular and special financial reports, including monthly and quarterly financial reports, the Annual Comprehensive Financial Report (ACFR), including all year-end accruals and adjustments, the A-133 Single Audit Report, the APA Comparative Cost Report, the annual debt service budget report, and all bond offering statements. Reviews, identifies and implements process improvements that reflect Albemarle County’s Business Operating Principles by enhancing efficient service delivery or improving the customer experience. Active participation and leadership in required financial system upgrades, modifications, and changes Performs other duties and services as assigned. Competency: Knowledge/ Skills/Abilities: Comprehensive knowledge of principles of governmental or fund accounting. Thorough knowledge of principles, practices, and procedures in cash management programs. Thorough knowledge of the procedures for financial control and accounting under the requirements of the Auditor of Public Accounts. Knowledge of the general procedures within a municipal payroll system; ability to analyze and solve complex accounting problems. Exceptional critical thinking and analytical skills. Exceptional communication and interpersonal skills. Ability to follow and implement the accepted principles of the municipal accounting profession. Ability to lead and/or work as part of a professional team and to effectively partner with other County and Schools employees when dealing with technical matters. Ability to lead staff and provide managerial oversight. Ability to take direction and to offer technical advice in the field of financial management and accounting; ability to express ideas clearly and concisely, orally and in writing. Ability to plan, organize, review, correct, and authorize the work of subordinates. Ability to manage and monitor productivity of staff that may work remotely. Moderate to extensive experience in the Microsoft Office applications. Required Education and Experience: Any combination of education and experience equivalent to graduation from an accredited four-year college or university with a bachelor’s degree in accounting, finance, business administration or related field and at least five years’ of progressively responsible experience in public finance administration, including a minimum of three years’ experience in local government. Minimum of 2 years of supervisory or leadership experience is required. Preferred Qualifications/Certifications: Master's degree and/or CPA is preferred. Physical and Mental Requirements: Conducts work in a sitting position; however, job requires frequent standing, walking, bending, stooping and light lifting. Requires frequent operation of a variety of office machines. Regular and frequent contacts made with all organization levels (internally and externally) for the purpose of achieving organization goals and missions, requiring interpretation of policy and possibly committing the organization to a future course of action. Communication may: (a) appropriately challenge the status quo but requires tact and discretion; (b) may cover confidential, sensitive, or controversial material; and (c) reflect a need to motivate, persuade, or influence individuals or groups. Communications often require ability to: defend, justify, negotiate, and settle highly significant or sensitive issues; requires skills in diplomacy, persuasion, and negotiation; and incorporate a developed sense of strategy and timing. Occasionally duties require working beyond normal office hours. Remote Work: This position is eligible for a hybrid remote work schedule that is in compliance with the County’s Remote Work Policy and meets the operational and service needs for the position. All County staff must maintain residence within the Commonwealth of Virginia. Salary Range: The salary range for this position is $89,039 - $98,411 annually. Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60. Deadline to Apply : Position posted until April 19, 2024 Albemarle County Core Values: Albemarle County holds its employees to the highest standards in fulfilling the County’s Vision and Mission. We believe in excellence in public service through Community: We expect diversity, equity and inclusion to be integrated into how we live our mission. Integrity: We value our customers and co-workers by always providing honest and fair treatment. Innovation: We embrace creativity and positive change. Stewardship: We honor our role as stewards of the public trust by managing our natural, human, and financial resources respectfully and responsibly. Learning: We encourage and support lifelong learning and personal and professional growth.
Auditor (Claims) Job Description Department(s): Delegation Oversight Reports to: Manager Audit & Oversight (Delegation) FLSA status: Non-Exempt Salary Grade: I - $61,000 - $99,110 Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Monday, February 12, 2024 at 11:59 PM. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. About CalOptima Health Are you looking for a career that changes lives? As the single largest health plan in Orange County, CalOptima Health serves one in three residents with health insurance programs for low-income children, adults, seniors and people with disabilities. Our 1,500 employees are valued for their individual perspectives and contributions and benefit from flexible work schedules, recognition and opportunities to grow. If you're looking for a rewarding career supporting a meaningful mission, along with generous benefits and recognition, consider joining us at CalOptima Health! About the Position The Auditor (Claims) will conduct routine oversight, monitoring and auditing of the Claims function within CalOptima Health, as well as externally delegated functions to ensure compliance with federal, state and accreditation standards. Duties & Responsibilities: Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability. Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department. Informs various departments within CalOptima Health and delegates/vendors of any changes to regulatory requirements. Conducts routine and pre-delegation audits of claims and other functional areas to ensure the delegates/vendors can perform the delegated activities, continue adherence to CalOptima Health's policies and procedures and comply with regulatory requirements. Participates and collaborates in workgroups that address internal activities for which CalOptima Health must demonstrate oversight and adherence to meet its contractual requirements with the Center for Medicare and Medicaid (CMS), California Department of Health Services (DHS), Department of Managed Health Care (DMHC) and any other applicable entity. Reports and tracks audit findings, identifies areas of concern and validation of remediation efforts, including identifying potential solutions (immediate and long term) and controls. Provides written and oral summaries of audit analyses as needed. Interprets and applies regulatory guidance, industry standards and audit protocols. Develops, updates and maintains audit tools and protocol templates. Provides technical support for assigned business areas. Completes other projects and duties as assigned. Experience & Education: Bachelor's degree in Health Care or related field required. 2 years of experience in processing medical claims required. 2 years of experience in a health care audit environment required, preferably in a managed care plan. An equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. Have access to means of transportation for work away from the primary office approximately 20% of the time. Preferred Qualifications: Experience working with FACETS. Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: While performing duties of the job, employee may be required to move about the organization, as well as to offsite locations. Employee must be able to sit for extended periods of time, as well as work at the computer for long periods. Employee is required to use hands and fingers, especially for typing on the computer and using the mouse. Must also be able to reach with hands and arms and must occasionally lift office supply boxes and laptop to and from various locations, up to 25 pounds. Employee must be able to communicate, particularly for regular phone use, in meetings and face-to-face interaction. Employee must have means of transportation for offsite travel to health networks/physician medical groups, local meetings and health care delivery organizations 20% of the time. Work Environment: Typical office environment with minimal to moderate noise levels and controlled office temperatures. About our Benefits & Wellness options: At CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, work schedules that allow every other Monday or Friday off (9/80 schedule), and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. Employees also have access to 457(b) retirement plans with pre/post-tax contribution options. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal employment opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. Job Location: Orange, California Position Type: To apply, visit https://jobs.silkroad.com/CalOptima/Careers/jobs/4521 Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-8569c79d3c32c041be2c73000c8a86b9
Mar 08, 2024
Full Time
Auditor (Claims) Job Description Department(s): Delegation Oversight Reports to: Manager Audit & Oversight (Delegation) FLSA status: Non-Exempt Salary Grade: I - $61,000 - $99,110 Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Monday, February 12, 2024 at 11:59 PM. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. About CalOptima Health Are you looking for a career that changes lives? As the single largest health plan in Orange County, CalOptima Health serves one in three residents with health insurance programs for low-income children, adults, seniors and people with disabilities. Our 1,500 employees are valued for their individual perspectives and contributions and benefit from flexible work schedules, recognition and opportunities to grow. If you're looking for a rewarding career supporting a meaningful mission, along with generous benefits and recognition, consider joining us at CalOptima Health! About the Position The Auditor (Claims) will conduct routine oversight, monitoring and auditing of the Claims function within CalOptima Health, as well as externally delegated functions to ensure compliance with federal, state and accreditation standards. Duties & Responsibilities: Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability. Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department. Informs various departments within CalOptima Health and delegates/vendors of any changes to regulatory requirements. Conducts routine and pre-delegation audits of claims and other functional areas to ensure the delegates/vendors can perform the delegated activities, continue adherence to CalOptima Health's policies and procedures and comply with regulatory requirements. Participates and collaborates in workgroups that address internal activities for which CalOptima Health must demonstrate oversight and adherence to meet its contractual requirements with the Center for Medicare and Medicaid (CMS), California Department of Health Services (DHS), Department of Managed Health Care (DMHC) and any other applicable entity. Reports and tracks audit findings, identifies areas of concern and validation of remediation efforts, including identifying potential solutions (immediate and long term) and controls. Provides written and oral summaries of audit analyses as needed. Interprets and applies regulatory guidance, industry standards and audit protocols. Develops, updates and maintains audit tools and protocol templates. Provides technical support for assigned business areas. Completes other projects and duties as assigned. Experience & Education: Bachelor's degree in Health Care or related field required. 2 years of experience in processing medical claims required. 2 years of experience in a health care audit environment required, preferably in a managed care plan. An equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. Have access to means of transportation for work away from the primary office approximately 20% of the time. Preferred Qualifications: Experience working with FACETS. Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: While performing duties of the job, employee may be required to move about the organization, as well as to offsite locations. Employee must be able to sit for extended periods of time, as well as work at the computer for long periods. Employee is required to use hands and fingers, especially for typing on the computer and using the mouse. Must also be able to reach with hands and arms and must occasionally lift office supply boxes and laptop to and from various locations, up to 25 pounds. Employee must be able to communicate, particularly for regular phone use, in meetings and face-to-face interaction. Employee must have means of transportation for offsite travel to health networks/physician medical groups, local meetings and health care delivery organizations 20% of the time. Work Environment: Typical office environment with minimal to moderate noise levels and controlled office temperatures. About our Benefits & Wellness options: At CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, work schedules that allow every other Monday or Friday off (9/80 schedule), and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. Employees also have access to 457(b) retirement plans with pre/post-tax contribution options. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal employment opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. Job Location: Orange, California Position Type: To apply, visit https://jobs.silkroad.com/CalOptima/Careers/jobs/4521 Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-8569c79d3c32c041be2c73000c8a86b9
Range: SM-9
FLSA: Exempt
Date: July 23, 2019
DIRECTOR OF FINANCIAL SERVICES
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Plan, direct, manage and oversee the activities and operations of the Finance Department including accounting, revenue administration, treasury management, financial planning and budgeting; and to provide highly responsible and complex administrative support to the City Manager.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the Assistant City Manager.
Exercises direct supervision over professional, technical and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions :
Assume full management responsibility for all Finance Department services and activities including the maintenance of central accounting systems, pre-audit, posting of expenditures, accounting controls, fiscal and capital budget; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
Represent the Finance Department to other City departments, elected officials and outside agencies; explain, justify and defend Finance Department programs, policies, and activities; negotiate and resolve sensitive, significant and controversial issues.
Plan, direct and coordinate the Finance Department's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.
Manage and participate in the development and administration of the Finance Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.
Select, train, motivate and evaluate Finance Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Assist in coordinating annual budget process; prepare and distribute budget work papers to City staff; compile budget requests and verify accuracy and completeness of information.
Coordinate Finance Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence; provide financial support and assistance to City departments.
Provide responsible staff assistance to the City Manager; prepare and present staff reports and other related correspondence.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to payroll, accounts payable, accounts receivable, and general ledger programs, policies, and procedures as appropriate.
Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of finance, accounting, and auditing.
Review, evaluate and recommend improvements to the City's administrative and financial internal control systems and procedures; ensure audit compliance.
Prepare a variety of financial reports and statements on City financial affairs to administrative officials, City Council and the general public; prepare revenue, expenditure, debt, cost and other statements; prepare various financial reports and analyses requested by the City Manager and City Council.
Act as treasurer for the City; facilitate the receipt, deposit and investment of all City monies, together with record thereof under the direction of the City Manager.
Maintain all special assessment records.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Act as the City’s CFO for the purposes of certifying the accuracy of the annual expenditure limitation report and submitting the report to the Auditor General’s office.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of a comprehensive finance program.
Principles and methods of finance administration, particularly in the areas of accounting, budgeting, and auditing.
Principles and practices of labor relations and personnel administration.
Approved principles and standard practices of centralized, budgetary and accrual accounting, and treasury management.
Office practices, procedures, methods, and equipment.
Pertinent federal, state, and local laws, codes and regulations including laws regulating the financial administration of City government.
Program analyses and revenue forecasting.
Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
Complex principles and practices of program development and administration.
Advanced principles and practices of municipal budget preparation and administration.
Advanced governmental accounting principles and practices.
Sound principles and practices of financial auditing.
Financial research and report preparation methods and techniques.
Principles of supervision, training and performance evaluation.
Government Accounting Standard Boards Statements.
Ability to :
Work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Ability to work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Plan, organize, direct and coordinate the work of professional and technical personnel; delegate authority and responsibility.
Select, supervise, train and evaluate staff.
Provide administrative and professional leadership and direction for the Finance Department.
Identify and respond to community and City Council issues, concerns and needs.
Develop, implement and administer goals, objectives, and procedures for providing effective and efficient finance services.
Prepare and administer large and complex budgets.
Allocate limited resources in a cost effective manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures and techniques.
Prepare clear, concise and accurate financial and administrative reports either orally or in writing.
Develop and install sound accounting and related financial systems and procedures.
Prepare and review complex financial statements, reports and analyses.
Interpret and apply federal, state and local policies, procedures, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work including City and other government officials, community groups, the general public, and media representatives.
Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Maintain physical condition appropriate to completion of assigned duties and responsibilities.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience :
Four years of increasingly responsible experience in public accounting and financial work including at least three years of ministrative and supervisory responsibility.
Training :
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration or related field.
WORKING CONDITIONS
Environmental Conditions :
Office environment utilizing computers.
Physical Conditions :
Essential and other important responsibilities and duties may require maintaining physical condition necessary for sitting for prolonged periods of time and working closely with others; general manual dexterity.
Apr 16, 2024
Full Time
Range: SM-9
FLSA: Exempt
Date: July 23, 2019
DIRECTOR OF FINANCIAL SERVICES
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Plan, direct, manage and oversee the activities and operations of the Finance Department including accounting, revenue administration, treasury management, financial planning and budgeting; and to provide highly responsible and complex administrative support to the City Manager.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the Assistant City Manager.
Exercises direct supervision over professional, technical and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions :
Assume full management responsibility for all Finance Department services and activities including the maintenance of central accounting systems, pre-audit, posting of expenditures, accounting controls, fiscal and capital budget; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
Represent the Finance Department to other City departments, elected officials and outside agencies; explain, justify and defend Finance Department programs, policies, and activities; negotiate and resolve sensitive, significant and controversial issues.
Plan, direct and coordinate the Finance Department's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.
Manage and participate in the development and administration of the Finance Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.
Select, train, motivate and evaluate Finance Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Assist in coordinating annual budget process; prepare and distribute budget work papers to City staff; compile budget requests and verify accuracy and completeness of information.
Coordinate Finance Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence; provide financial support and assistance to City departments.
Provide responsible staff assistance to the City Manager; prepare and present staff reports and other related correspondence.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to payroll, accounts payable, accounts receivable, and general ledger programs, policies, and procedures as appropriate.
Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of finance, accounting, and auditing.
Review, evaluate and recommend improvements to the City's administrative and financial internal control systems and procedures; ensure audit compliance.
Prepare a variety of financial reports and statements on City financial affairs to administrative officials, City Council and the general public; prepare revenue, expenditure, debt, cost and other statements; prepare various financial reports and analyses requested by the City Manager and City Council.
Act as treasurer for the City; facilitate the receipt, deposit and investment of all City monies, together with record thereof under the direction of the City Manager.
Maintain all special assessment records.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Act as the City’s CFO for the purposes of certifying the accuracy of the annual expenditure limitation report and submitting the report to the Auditor General’s office.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of a comprehensive finance program.
Principles and methods of finance administration, particularly in the areas of accounting, budgeting, and auditing.
Principles and practices of labor relations and personnel administration.
Approved principles and standard practices of centralized, budgetary and accrual accounting, and treasury management.
Office practices, procedures, methods, and equipment.
Pertinent federal, state, and local laws, codes and regulations including laws regulating the financial administration of City government.
Program analyses and revenue forecasting.
Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
Complex principles and practices of program development and administration.
Advanced principles and practices of municipal budget preparation and administration.
Advanced governmental accounting principles and practices.
Sound principles and practices of financial auditing.
Financial research and report preparation methods and techniques.
Principles of supervision, training and performance evaluation.
Government Accounting Standard Boards Statements.
Ability to :
Work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Ability to work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Plan, organize, direct and coordinate the work of professional and technical personnel; delegate authority and responsibility.
Select, supervise, train and evaluate staff.
Provide administrative and professional leadership and direction for the Finance Department.
Identify and respond to community and City Council issues, concerns and needs.
Develop, implement and administer goals, objectives, and procedures for providing effective and efficient finance services.
Prepare and administer large and complex budgets.
Allocate limited resources in a cost effective manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures and techniques.
Prepare clear, concise and accurate financial and administrative reports either orally or in writing.
Develop and install sound accounting and related financial systems and procedures.
Prepare and review complex financial statements, reports and analyses.
Interpret and apply federal, state and local policies, procedures, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work including City and other government officials, community groups, the general public, and media representatives.
Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Maintain physical condition appropriate to completion of assigned duties and responsibilities.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience :
Four years of increasingly responsible experience in public accounting and financial work including at least three years of ministrative and supervisory responsibility.
Training :
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration or related field.
WORKING CONDITIONS
Environmental Conditions :
Office environment utilizing computers.
Physical Conditions :
Essential and other important responsibilities and duties may require maintaining physical condition necessary for sitting for prolonged periods of time and working closely with others; general manual dexterity.