City of Fort Lauderdale, FL
Fort Lauderdale, Florida, United States
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. Performs responsible financial, administrative and supervisory work of considerable difficulty assisting the Chief Accountant, Controller or Treasurer. Responsibilities include professional level accounting duties, including general ledger reconciliation, financial reporting, audit preparation, grant reporting and payroll. Work is reviewed through conferences, study of regular and special reports, success in achieving established objectives, periodic external audits, a variety of internal checks, and by general observation. PLEASE NOTE: The duties of this position will include all duties set forth in the official job description. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit StudentAid.gov/ publicservice for more information or to see if you qualify. This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Performs various administrative functions and accounting work according to Generally Accepted Accounting Principles (GAAP), established procedures, departmental guidelines and applicable regulatory requirements Prepares and reviews financial reports for upper management, policymakers and other departments; Prepares all reports for internal and external agencies as required Prepares monthly account reconciliations ensuring bank accounts are reconciled and revenue and expenditure transactions are recorded to the general ledger Reconciles the accounting system with other city financial software to assure balances are recorded properly Assists with internal and external audits, gathers and presents requested documents, and provides explanations of departmental policies and procedures Prepares journal entries and account adjustments to ensure quality, accuracy, and completeness Prepares complex financial statements and supporting audit work papers, statistical information and notes for the City's Annual Comprehensive Financial Report (ACFR) Researches and provides solutions to financial discrepancies and other financial inquiries Makes timely payments of employer and employee payroll taxes Participates in the development of citywide budgets, the departmental budget, and monitors citywide and capital expenditures during the fiscal year May be responsible for project management of new financial management systems Participates with the Information Technology Services Department in the design and development of, and acts as departmental liaison for procurement and implementation of financial management systems Analyzes existing organization and systems in order to develop and recommend new work procedures, controls and forms to promote efficient and effective operations for fiscal management Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT MINIMUM JOB REQUIREMENTS Bachelor's Degree in Accounting or Finance or a closely related fieldThree (3) to five (5) years of professional accounting and/or fiscal management experience, including two (2) years governmental accounting or auditing. Preferences: Local government accounting or fiscal management work experience SPECIAL REQUIREMENTS: Essential Employees may be required to work during a declared emergency. The employee's Department Head will determine who will be required to work. PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J204 ) at time of application. The City of Fort Lauderdale is AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) AND AFFIRMATIVE ACTION EMPLOYER. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications). In compliance with the Drug-Free Workplace Act of 1988, the City of Fort Lauderdale is committed to providing a safe, quality-oriented and productive work environment consistent with the standards of the community in which it serves. Alcohol and drug abuse pose a threat to the health and safety of City’s employees and to the security of the City’s equipment and facilities. For these reasons, the City is committed to the elimination of drug and alcohol use and abuse in the workplace. Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he has a physical or mental impairment that substantially limits a major life activity.The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Fort Lauderdale will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment information including our benefits package. Closing Date/Time: 4/9/2024 11:59 PM Eastern
Mar 27, 2024
Full Time
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. Performs responsible financial, administrative and supervisory work of considerable difficulty assisting the Chief Accountant, Controller or Treasurer. Responsibilities include professional level accounting duties, including general ledger reconciliation, financial reporting, audit preparation, grant reporting and payroll. Work is reviewed through conferences, study of regular and special reports, success in achieving established objectives, periodic external audits, a variety of internal checks, and by general observation. PLEASE NOTE: The duties of this position will include all duties set forth in the official job description. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit StudentAid.gov/ publicservice for more information or to see if you qualify. This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Performs various administrative functions and accounting work according to Generally Accepted Accounting Principles (GAAP), established procedures, departmental guidelines and applicable regulatory requirements Prepares and reviews financial reports for upper management, policymakers and other departments; Prepares all reports for internal and external agencies as required Prepares monthly account reconciliations ensuring bank accounts are reconciled and revenue and expenditure transactions are recorded to the general ledger Reconciles the accounting system with other city financial software to assure balances are recorded properly Assists with internal and external audits, gathers and presents requested documents, and provides explanations of departmental policies and procedures Prepares journal entries and account adjustments to ensure quality, accuracy, and completeness Prepares complex financial statements and supporting audit work papers, statistical information and notes for the City's Annual Comprehensive Financial Report (ACFR) Researches and provides solutions to financial discrepancies and other financial inquiries Makes timely payments of employer and employee payroll taxes Participates in the development of citywide budgets, the departmental budget, and monitors citywide and capital expenditures during the fiscal year May be responsible for project management of new financial management systems Participates with the Information Technology Services Department in the design and development of, and acts as departmental liaison for procurement and implementation of financial management systems Analyzes existing organization and systems in order to develop and recommend new work procedures, controls and forms to promote efficient and effective operations for fiscal management Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT MINIMUM JOB REQUIREMENTS Bachelor's Degree in Accounting or Finance or a closely related fieldThree (3) to five (5) years of professional accounting and/or fiscal management experience, including two (2) years governmental accounting or auditing. Preferences: Local government accounting or fiscal management work experience SPECIAL REQUIREMENTS: Essential Employees may be required to work during a declared emergency. The employee's Department Head will determine who will be required to work. PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J204 ) at time of application. The City of Fort Lauderdale is AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) AND AFFIRMATIVE ACTION EMPLOYER. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications). In compliance with the Drug-Free Workplace Act of 1988, the City of Fort Lauderdale is committed to providing a safe, quality-oriented and productive work environment consistent with the standards of the community in which it serves. Alcohol and drug abuse pose a threat to the health and safety of City’s employees and to the security of the City’s equipment and facilities. For these reasons, the City is committed to the elimination of drug and alcohol use and abuse in the workplace. Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he has a physical or mental impairment that substantially limits a major life activity.The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Fort Lauderdale will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment information including our benefits package. Closing Date/Time: 4/9/2024 11:59 PM Eastern
Orange County Sanitation District, CA
Orange, California, United States
Description What do you value in your next job? At the Orange County Sanitation District our Core Values form the framework of our organization and reinforce our professional work ethic. If the following values ring true with you, we'd love to invite you to explore our career opportunities further. Integrity, Inclusion, Honesty, and Respect We aspire to the highest degree of integrity, inclusion, honesty, and respect in our interaction with each other, our suppliers, our customers, and our community. We strive to demonstrate these values in our actions, commitments, and service. Leadership, Teamwork, and Problem Solving We lead by example, acknowledging the value of our resources and using them wisely to achieve our mission. We strive to reach OC San goals through cooperative efforts and collaboration with each other and our constituencies. We work to solve problems in a creative, cost-effective, and safe manner, and we acknowledge team and individual efforts. Customer Service, Transparency, and Accountability We are committed to acting in a timely, accurate, accessible, and transparent manner through excellent customer service. We are committed to act in the best interest of our internal and external stakeholders. Resiliency, Innovation, and Learning We continuously develop ourselves, enhancing our talents, skills, and abilities. We recognize that only through personal growth and development will we progress as an agency and as individuals. Safety We are committed to providing a safe work environment. We will demonstrate leadership, promote individual accountability, and participate actively in the advancement of our health and safety practices. OC San is currently looking to fill the role of a Senior Accountant. Under general direction, the Senior Accountant performs routine to complex professional accounting duties to maintain the general accounting system of the Sanitation District, and perform more difficult assignments, projects, analyses, and programs The selected individual will perform work using considerable discretion and independent judgement, and full and thorough knowledge of the concepts, practices, procedures, and policies of accounting and OC San. The Senior Accountant should establish objectives, timelines, and methods to deliver work products or services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. This person will also provide technical accounting assistance to other departments; interpret accounts, methods, and financial records. Qualifications & Requirements The successful candidate will possess: Bachelor's degree from a college or university accredited by the U.S. Department of Education, with major coursework in finance, accounting, business administration, or a related field. Three (3) years of work experience in accounting and/or financial management. Recruitment & Selection Process Vacancies: 1 (an eligibility list will be established for future vacancies) Apply online at: https://www.ocsan.gov/jobs www.ocsan.gov/jobs APPLICATION FILING DEADLINE: Tuesday, April 2, 2024, by 5:00 P.M. PST. (or until a sufficient number of qualified applications have been received) Hiring Salary Range: $108,201.60 - $119,225.60 /Year (starting salary will be within this range based upon qualifications) Supplemental Information PHYSICAL DEMANDS Mobility to work in a standard office setting and use standard office equipment, including a computer; primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 35 pounds. Vision to read printed materials and a computer screen. Hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. ENVIRONMENTAL ELEMENTS Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. DISASTER SERVICE WORKERS: All Orange County Sanitation District employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the Orange County Sanitation District requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency. OTHER REQUIREMENTS Probationary Period: All OC San employees, except classifications considered "at-will", are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, policies, and/or resolutions. Employees who have not yet successfully completed their initial probationary period serve "at-will" and may be released from employment without cause or recourse to any appeal or grievance procedures. Pre-Employment: All employment offers are contingent upon successful completion of OC San's pre-employment process, which includes a background investigation, a physical examination, and a drug screen. Work Location Assignment: Employees will be assigned to a work location based on business needs which may be located at any/all of OC San locations; this work location may be changed at any time. OTHER INFORMATION For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position here. Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification. To ensure your application is accurate and complete, please review the Job Application Guide Employment is contingent upon successful completion of OCSD's pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification. Reference Checks will be conducted by OCSD to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OCSD are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include: Verification/Reference from current and past employers Confirmation of necessary licenses, certificates, and degrees. Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made. OCSD only accepts applications submitted via our online application system. Resumes submitted via mail, fax or email will not be accepted. The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice. Vacation leave; eleven paid holidays and one floating holiday; sick leave; administrative leave; group life insurance; group disability insurance; group health insurance (employee contribution required), dependent coverage available, including medical, dental, and vision; a retirement* plan (Orange County Employees Retirement System) and the option of participating in a deferred compensation plan as well as other optional benefits. A credit union is available. Benefits are subject to the Board of Directors' periodic determination (usually annually) and the meet and confer process, and are therefore subject to change. The District makes a generous contribution toward the cost of these benefits. *New employees hired on or after January 1, 2013 will be subject to the retirement benefit formula and provisionsset forth by the California Public Employees' Pension Reform Actof 2013 (PEPRA). For more information on benefits, visit our website at https://www.ocsan.gov/about-us/jobs/employee-benefits 01 PLEASE READ. The information provided on the Supplemental Questions will be used in conjunction with your job application to determine whether you meet the qualification requirements. Failure to provide detailed and complete information may result in your application being rejected. Do not submit a resume in place of completing these Supplemental Questions. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. Any information you submit may be verified. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking. I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected. I also understand that I may not submit a resume in lieu of filling out the job application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information. Yes, I understand. 02 Do you have a Bachelor's degree from a college or university, which is accredited by the US Department of Education, with major course work in accounting, finance or a related field? ( NOTE: If you answered yes, include all pertinent details in the education section of your job application). Yes No 03 If yes, which best describes your Bachelor's degree major or emphasis? Accounting Finance Business Administration Public Administration Other 04 Do you have a Master's degree from a college or university, which is accredited by the US Department of Education, with major course work in accounting, finance, business administration or a related field? ( NOTE: If you answered yes, include all pertinent details in the education section of your job application). Yes No 05 If yes, which best describes your Master's degree major or emphasis? Accounting Finance Business Administration Public Administration Other 06 Do you have a minimum of three (3) years of accounting and/or financial management experience? Yes No 07 Do you possess, or have the ability to obtain, a valid California Driver's License by time of appointment? Yes No 08 Do you have experience working in a governmental environment, such as a public utility or municipality? Yes No 09 If you answered "yes" to question #8, briefly describe your governmental accounting experience, including the employer type (city, county, state, etc) and size of the governmental entity you worked for (# of employees and/or approximate budget). 10 Please check the appropriate box to indicate your experience with the following (check all that apply): Monthly, quarterly and fiscal year-end closing of records to produce financial reports Preparing a Comprehensive Annual Financial Report Preparing the State Controller's Report General ledger maintenance and account reconciliation Budget preparation Preparing and reviewing year-end audit schedules Debt service management Bank reconciliations None of the above 11 Describe your experience with the following: a) Preparing the year-end audit schedules and reports that are used in an organization's year-end comprehensive financial report. b) Working with auditors in preparation for an annual audit. In your response include the employer and number of years you performed the function. 12 The Senior Accountant will assist in the monthly, quarterly, and fiscal year-end closing of records to produce accurate financial reports under tight deadlines. Describe in detail your related experience; include the employer name and total number of years performing the function. 13 Briefly describe your experience analyzing the variances of actual spending and budgeted amounts during the month-end closing or on a regular basis. Explain how you investigate the variances and make the necessary adjustments or corrections. 14 Please check the appropriate box to indicate the computer software programs in which you are proficient (check all that apply): Excel Word Outlook Access None of the above 15 The Orange County Sanitation District uses an enterprise system known as JD Edwards (JDE) OneWorld for financial accounting and utility billing. Briefly describe your experience working with JDE or a similar financial system to perform general ledger account reviews, analysis, and reconciliations. 16 All Orange County Sanitation District employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the Orange County Sanitation District requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency. Click on the radio button below to acknowledge you understand these requirements. Yes, I understand. Required Question Closing Date/Time: 4/2/2024 5:00 PM Pacific
Mar 20, 2024
Full Time
Description What do you value in your next job? At the Orange County Sanitation District our Core Values form the framework of our organization and reinforce our professional work ethic. If the following values ring true with you, we'd love to invite you to explore our career opportunities further. Integrity, Inclusion, Honesty, and Respect We aspire to the highest degree of integrity, inclusion, honesty, and respect in our interaction with each other, our suppliers, our customers, and our community. We strive to demonstrate these values in our actions, commitments, and service. Leadership, Teamwork, and Problem Solving We lead by example, acknowledging the value of our resources and using them wisely to achieve our mission. We strive to reach OC San goals through cooperative efforts and collaboration with each other and our constituencies. We work to solve problems in a creative, cost-effective, and safe manner, and we acknowledge team and individual efforts. Customer Service, Transparency, and Accountability We are committed to acting in a timely, accurate, accessible, and transparent manner through excellent customer service. We are committed to act in the best interest of our internal and external stakeholders. Resiliency, Innovation, and Learning We continuously develop ourselves, enhancing our talents, skills, and abilities. We recognize that only through personal growth and development will we progress as an agency and as individuals. Safety We are committed to providing a safe work environment. We will demonstrate leadership, promote individual accountability, and participate actively in the advancement of our health and safety practices. OC San is currently looking to fill the role of a Senior Accountant. Under general direction, the Senior Accountant performs routine to complex professional accounting duties to maintain the general accounting system of the Sanitation District, and perform more difficult assignments, projects, analyses, and programs The selected individual will perform work using considerable discretion and independent judgement, and full and thorough knowledge of the concepts, practices, procedures, and policies of accounting and OC San. The Senior Accountant should establish objectives, timelines, and methods to deliver work products or services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. This person will also provide technical accounting assistance to other departments; interpret accounts, methods, and financial records. Qualifications & Requirements The successful candidate will possess: Bachelor's degree from a college or university accredited by the U.S. Department of Education, with major coursework in finance, accounting, business administration, or a related field. Three (3) years of work experience in accounting and/or financial management. Recruitment & Selection Process Vacancies: 1 (an eligibility list will be established for future vacancies) Apply online at: https://www.ocsan.gov/jobs www.ocsan.gov/jobs APPLICATION FILING DEADLINE: Tuesday, April 2, 2024, by 5:00 P.M. PST. (or until a sufficient number of qualified applications have been received) Hiring Salary Range: $108,201.60 - $119,225.60 /Year (starting salary will be within this range based upon qualifications) Supplemental Information PHYSICAL DEMANDS Mobility to work in a standard office setting and use standard office equipment, including a computer; primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 35 pounds. Vision to read printed materials and a computer screen. Hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. ENVIRONMENTAL ELEMENTS Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. DISASTER SERVICE WORKERS: All Orange County Sanitation District employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the Orange County Sanitation District requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency. OTHER REQUIREMENTS Probationary Period: All OC San employees, except classifications considered "at-will", are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, policies, and/or resolutions. Employees who have not yet successfully completed their initial probationary period serve "at-will" and may be released from employment without cause or recourse to any appeal or grievance procedures. Pre-Employment: All employment offers are contingent upon successful completion of OC San's pre-employment process, which includes a background investigation, a physical examination, and a drug screen. Work Location Assignment: Employees will be assigned to a work location based on business needs which may be located at any/all of OC San locations; this work location may be changed at any time. OTHER INFORMATION For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position here. Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification. To ensure your application is accurate and complete, please review the Job Application Guide Employment is contingent upon successful completion of OCSD's pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification. Reference Checks will be conducted by OCSD to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OCSD are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include: Verification/Reference from current and past employers Confirmation of necessary licenses, certificates, and degrees. Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made. OCSD only accepts applications submitted via our online application system. Resumes submitted via mail, fax or email will not be accepted. The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice. Vacation leave; eleven paid holidays and one floating holiday; sick leave; administrative leave; group life insurance; group disability insurance; group health insurance (employee contribution required), dependent coverage available, including medical, dental, and vision; a retirement* plan (Orange County Employees Retirement System) and the option of participating in a deferred compensation plan as well as other optional benefits. A credit union is available. Benefits are subject to the Board of Directors' periodic determination (usually annually) and the meet and confer process, and are therefore subject to change. The District makes a generous contribution toward the cost of these benefits. *New employees hired on or after January 1, 2013 will be subject to the retirement benefit formula and provisionsset forth by the California Public Employees' Pension Reform Actof 2013 (PEPRA). For more information on benefits, visit our website at https://www.ocsan.gov/about-us/jobs/employee-benefits 01 PLEASE READ. The information provided on the Supplemental Questions will be used in conjunction with your job application to determine whether you meet the qualification requirements. Failure to provide detailed and complete information may result in your application being rejected. Do not submit a resume in place of completing these Supplemental Questions. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. Any information you submit may be verified. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking. I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected. I also understand that I may not submit a resume in lieu of filling out the job application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information. Yes, I understand. 02 Do you have a Bachelor's degree from a college or university, which is accredited by the US Department of Education, with major course work in accounting, finance or a related field? ( NOTE: If you answered yes, include all pertinent details in the education section of your job application). Yes No 03 If yes, which best describes your Bachelor's degree major or emphasis? Accounting Finance Business Administration Public Administration Other 04 Do you have a Master's degree from a college or university, which is accredited by the US Department of Education, with major course work in accounting, finance, business administration or a related field? ( NOTE: If you answered yes, include all pertinent details in the education section of your job application). Yes No 05 If yes, which best describes your Master's degree major or emphasis? Accounting Finance Business Administration Public Administration Other 06 Do you have a minimum of three (3) years of accounting and/or financial management experience? Yes No 07 Do you possess, or have the ability to obtain, a valid California Driver's License by time of appointment? Yes No 08 Do you have experience working in a governmental environment, such as a public utility or municipality? Yes No 09 If you answered "yes" to question #8, briefly describe your governmental accounting experience, including the employer type (city, county, state, etc) and size of the governmental entity you worked for (# of employees and/or approximate budget). 10 Please check the appropriate box to indicate your experience with the following (check all that apply): Monthly, quarterly and fiscal year-end closing of records to produce financial reports Preparing a Comprehensive Annual Financial Report Preparing the State Controller's Report General ledger maintenance and account reconciliation Budget preparation Preparing and reviewing year-end audit schedules Debt service management Bank reconciliations None of the above 11 Describe your experience with the following: a) Preparing the year-end audit schedules and reports that are used in an organization's year-end comprehensive financial report. b) Working with auditors in preparation for an annual audit. In your response include the employer and number of years you performed the function. 12 The Senior Accountant will assist in the monthly, quarterly, and fiscal year-end closing of records to produce accurate financial reports under tight deadlines. Describe in detail your related experience; include the employer name and total number of years performing the function. 13 Briefly describe your experience analyzing the variances of actual spending and budgeted amounts during the month-end closing or on a regular basis. Explain how you investigate the variances and make the necessary adjustments or corrections. 14 Please check the appropriate box to indicate the computer software programs in which you are proficient (check all that apply): Excel Word Outlook Access None of the above 15 The Orange County Sanitation District uses an enterprise system known as JD Edwards (JDE) OneWorld for financial accounting and utility billing. Briefly describe your experience working with JDE or a similar financial system to perform general ledger account reviews, analysis, and reconciliations. 16 All Orange County Sanitation District employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the Orange County Sanitation District requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency. Click on the radio button below to acknowledge you understand these requirements. Yes, I understand. Required Question Closing Date/Time: 4/2/2024 5:00 PM Pacific
Description This recruitment may be filled at any one of the levels depending on the qualifications. To view job flyer, CLICK HERE Assistant Administrative Analyst: Under general supervision, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services, as assigned; to perform special studies and projects, as directed; and to do related work as required. Associate Administrative Analyst: Under direction, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services; to perform special studies and projects, as directed; and to do related work as required. Senior Administrative Analyst: Under direction, to plan and perform a wide variety of difficult to complex professional, technical, and analytical activities to support the County Administrative Office and Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing Planning within supporting Internal Services, as assigned to perform special studies and projects, as directed; and to do related work as required DISTINGUISHING CHARACTERISTICS There are three levels in the Administrative Analyst series, a job series used by the County Administrative Office. Administrative Analysts perform financial, budgetary, analytical, and project management assignments with County-wide impact, including Human Resources. Positions in this class series are flexibly staffed. Assistant: This is the entry, trainee, and first working level class in the Administrative Analyst series. Incumbents perform work of moderate difficulty and complexity. Incumbents normally receive on-the-job training and perform specific assignments of a well-defined nature and limited in scope. Work is subject to review in progress as well as upon completion. Advancement to the Administrative Analyst II level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff. Associate: This is the experienced, journey level class in the Administrative Analyst series. Incumbents work with more independence performing work that is more difficult and complex than the next lower level class of Assistant Administrative Analyst. Senior: This is the advanced working level class in the Administrative Analyst series. This classification requires highly specialized knowledge, abilities, skills, and experience and the incumbent often exercises independent judgment in the performance of duties. Incumbents work closely with the County Administrative Officer, Deputy County Administrative Officer, elected officials, appointed department heads, and other staff members. The incumbent develops and implements County-wide organizational strategies and policies and performs highly complex analysis in various functions such as finance, operations, and administration for the Administrative Office. Incumbents may manage functions or programs such as the budget and financial strategies for the County, Purchasing/ Planning, Human Resources, contracts, and other activities. Work is performed within a broad framework of general policy and is judged primarily on overall results with considerable latitude in determining work methods and assignment requirements. The employee exercises authority over assignments and makes decisions required to complete the work. This is a flexibly staffed series. Flexible staffing refers to positions where the department head has the ability to promote employees from the entry level of a classification to the journey level based on the employee gaining the required experience and knowledge to perform journey level duties and enabling language in a class specification. Flexible staffing is to be used in a class series in which both entry and working level classes are assigned the same kinds of duties with the difference being scope of duties performed, the level of skills required, and the amount of supervision received. The authority for flexibly staffed positions is contained within individual job descriptions. Flexibly staffed positions not budgeted may not be filled unless budget appropriations have been approved prior to the employee’s advancement from one level to the next. REPORTS TO County Administrative Officer, Deputy County Administrative Officer, or designee. CLASSIFICATIONS SUPERVISED May supervise professional, technical, and support staff. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff, other agencies, and the public Example of Duties (The following is used as a partial description and is not restrictive as to duties required.) Assistant/Associate Administrative Analyst: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes county department budget requests and determines value of projected activities and programs in relation to proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Manages preparation of adjustments to the current fiscal year budget in collaboration with the Auditor's Office. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents management with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy and on terms of memoranda of understanding prior to and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments and programs, and recommends the most effective means of compliance. Conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, in order to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and support staff in the Administrative Office. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility/space plan and strategy. Other duties as assigned. Senior: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops the budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes all county department budget requests and determines the value of projected activities and programs concerning proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Supports department heads, senior administrative staff, and elected officials on contracts, programming, operations, budgetary, administrative, and financial matters. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents County Administration with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy, contracts, Request for Proposals (RFP), and on terms of memoranda of understanding before and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments, programs, and recommends the most effective means of compliance. Organizes, leads, and conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and staff in the Administrative Office. Assists in the development of goals, objectives, policies, and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains County policies and procedures; confers with members of the public to explain procedures and policies. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to the Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources, Board of Supervisors, and County Administration goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility planning and strategy. Other duties as assigned. Minimum Qualifications .Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis, Assistant Administrative Analyst: One year of progressively responsible professional or paraprofessional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Associate Administrative Analyst: One year of experience as an Assistant Administrative Analyst I with San Benito County or two years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Senior Administrative Analyst: A Master's degree from an accredited college or university with major course work in public administration or business administration or possession of a Certified Public Accountant or Certified Internal Auditor certificate may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis, AND One year of experience as an Associate Administrative Analyst with San Benito County or three years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Special Requirements Possession of, or the ability to obtain, an appropriate valid California Driver's License. All County employees can and will be called upon to act as Disaster Workers when needed. In the event that an employee changes class, or if requirements are changed after initial appointment, employees may be required to submit to a background investigation. Knowledge Of/Ability To Knowledge of: Assistant/Associate Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative, and financial functions. Principles, methods, and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Senior Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of the San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative and financial functions. Principles methods and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Report writing techniques and advanced principles and practices in assigned area of responsibility. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Conflict resolution skills. Ability to: Assistant/Associate Administrative Analyst Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, providing assistance, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Senior Administrative Analyst: Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, assisting, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS FOR MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired MEG employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required). Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Please indicate which classification you are applying for and meet the minimum requirements: Assistant Administrative Analyst Associate Administrative Analyst Senior Administrative Analyst 04 Tell us about a challenging policy you developed or modified. Explain the need for the change and the steps you took in developing or revising the policy. What was the challenge? What steps did you take? What was the result for your organization? What would you do differently? 05 Describe your training and experience in researching, developing, analyzing data, implementing programs for a special project, and policy or regulation. Give a specific example of analysis, steps used in the development, evaluation, research, and implementation you presented to decision-makers. What recommendation did you make, was your recommendation adopted, and how was it implemented? If none, indicate "N/A." 06 This role involves various and spontaneous interactions with concerned citizens and public members. Is that something you can see yourself doing when the situation arises? Can you provide an example of how you would communicate with the general public about a controversial topic? 07 How many years of experience do you have with preparing contracts and working on vendor selections (e.g, single/sole source exceptions, exemptions, and/or requests for proposals)? Required Question Closing Date/Time: 4/5/2024 5:00 PM Pacific
Mar 23, 2024
Full Time
Description This recruitment may be filled at any one of the levels depending on the qualifications. To view job flyer, CLICK HERE Assistant Administrative Analyst: Under general supervision, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services, as assigned; to perform special studies and projects, as directed; and to do related work as required. Associate Administrative Analyst: Under direction, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services; to perform special studies and projects, as directed; and to do related work as required. Senior Administrative Analyst: Under direction, to plan and perform a wide variety of difficult to complex professional, technical, and analytical activities to support the County Administrative Office and Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing Planning within supporting Internal Services, as assigned to perform special studies and projects, as directed; and to do related work as required DISTINGUISHING CHARACTERISTICS There are three levels in the Administrative Analyst series, a job series used by the County Administrative Office. Administrative Analysts perform financial, budgetary, analytical, and project management assignments with County-wide impact, including Human Resources. Positions in this class series are flexibly staffed. Assistant: This is the entry, trainee, and first working level class in the Administrative Analyst series. Incumbents perform work of moderate difficulty and complexity. Incumbents normally receive on-the-job training and perform specific assignments of a well-defined nature and limited in scope. Work is subject to review in progress as well as upon completion. Advancement to the Administrative Analyst II level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff. Associate: This is the experienced, journey level class in the Administrative Analyst series. Incumbents work with more independence performing work that is more difficult and complex than the next lower level class of Assistant Administrative Analyst. Senior: This is the advanced working level class in the Administrative Analyst series. This classification requires highly specialized knowledge, abilities, skills, and experience and the incumbent often exercises independent judgment in the performance of duties. Incumbents work closely with the County Administrative Officer, Deputy County Administrative Officer, elected officials, appointed department heads, and other staff members. The incumbent develops and implements County-wide organizational strategies and policies and performs highly complex analysis in various functions such as finance, operations, and administration for the Administrative Office. Incumbents may manage functions or programs such as the budget and financial strategies for the County, Purchasing/ Planning, Human Resources, contracts, and other activities. Work is performed within a broad framework of general policy and is judged primarily on overall results with considerable latitude in determining work methods and assignment requirements. The employee exercises authority over assignments and makes decisions required to complete the work. This is a flexibly staffed series. Flexible staffing refers to positions where the department head has the ability to promote employees from the entry level of a classification to the journey level based on the employee gaining the required experience and knowledge to perform journey level duties and enabling language in a class specification. Flexible staffing is to be used in a class series in which both entry and working level classes are assigned the same kinds of duties with the difference being scope of duties performed, the level of skills required, and the amount of supervision received. The authority for flexibly staffed positions is contained within individual job descriptions. Flexibly staffed positions not budgeted may not be filled unless budget appropriations have been approved prior to the employee’s advancement from one level to the next. REPORTS TO County Administrative Officer, Deputy County Administrative Officer, or designee. CLASSIFICATIONS SUPERVISED May supervise professional, technical, and support staff. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff, other agencies, and the public Example of Duties (The following is used as a partial description and is not restrictive as to duties required.) Assistant/Associate Administrative Analyst: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes county department budget requests and determines value of projected activities and programs in relation to proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Manages preparation of adjustments to the current fiscal year budget in collaboration with the Auditor's Office. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents management with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy and on terms of memoranda of understanding prior to and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments and programs, and recommends the most effective means of compliance. Conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, in order to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and support staff in the Administrative Office. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility/space plan and strategy. Other duties as assigned. Senior: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops the budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes all county department budget requests and determines the value of projected activities and programs concerning proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Supports department heads, senior administrative staff, and elected officials on contracts, programming, operations, budgetary, administrative, and financial matters. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents County Administration with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy, contracts, Request for Proposals (RFP), and on terms of memoranda of understanding before and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments, programs, and recommends the most effective means of compliance. Organizes, leads, and conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and staff in the Administrative Office. Assists in the development of goals, objectives, policies, and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains County policies and procedures; confers with members of the public to explain procedures and policies. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to the Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources, Board of Supervisors, and County Administration goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility planning and strategy. Other duties as assigned. Minimum Qualifications .Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis, Assistant Administrative Analyst: One year of progressively responsible professional or paraprofessional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Associate Administrative Analyst: One year of experience as an Assistant Administrative Analyst I with San Benito County or two years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Senior Administrative Analyst: A Master's degree from an accredited college or university with major course work in public administration or business administration or possession of a Certified Public Accountant or Certified Internal Auditor certificate may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis, AND One year of experience as an Associate Administrative Analyst with San Benito County or three years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Special Requirements Possession of, or the ability to obtain, an appropriate valid California Driver's License. All County employees can and will be called upon to act as Disaster Workers when needed. In the event that an employee changes class, or if requirements are changed after initial appointment, employees may be required to submit to a background investigation. Knowledge Of/Ability To Knowledge of: Assistant/Associate Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative, and financial functions. Principles, methods, and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Senior Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of the San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative and financial functions. Principles methods and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Report writing techniques and advanced principles and practices in assigned area of responsibility. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Conflict resolution skills. Ability to: Assistant/Associate Administrative Analyst Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, providing assistance, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Senior Administrative Analyst: Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, assisting, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS FOR MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired MEG employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required). Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Please indicate which classification you are applying for and meet the minimum requirements: Assistant Administrative Analyst Associate Administrative Analyst Senior Administrative Analyst 04 Tell us about a challenging policy you developed or modified. Explain the need for the change and the steps you took in developing or revising the policy. What was the challenge? What steps did you take? What was the result for your organization? What would you do differently? 05 Describe your training and experience in researching, developing, analyzing data, implementing programs for a special project, and policy or regulation. Give a specific example of analysis, steps used in the development, evaluation, research, and implementation you presented to decision-makers. What recommendation did you make, was your recommendation adopted, and how was it implemented? If none, indicate "N/A." 06 This role involves various and spontaneous interactions with concerned citizens and public members. Is that something you can see yourself doing when the situation arises? Can you provide an example of how you would communicate with the general public about a controversial topic? 07 How many years of experience do you have with preparing contracts and working on vendor selections (e.g, single/sole source exceptions, exemptions, and/or requests for proposals)? Required Question Closing Date/Time: 4/5/2024 5:00 PM Pacific
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. CLASSIFICATION TITLE: Administrator II UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location ANTICIPATED HIRING RANGE: $10,416 - $12,083 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $4,583 - $14,713 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by February 2, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: The Director of Budgeting, Accounting, and Reporting Services for Student Affairs reports to the Senior Director and Controller, with a dotted line to the Vice President for Student Affairs. The position provides leadership and oversight for internal and external financial planning, budgeting (complex operations including, for example, athletics, housing, student housing, etc.), accounting, and reporting for the division of Student Affairs and related self-supporting enterprise activities and/or auxiliary organizations, if any, while assuring compliance with government, CSU system, university, and other rules, regulations, and policies. In addition, the incumbent will provide direct supervision and leadership to a team of professional staff. DUTIES & RESPONSIBILITIES: Department Oversight and Leadership Serves as the primary business administrative officer for the division of Student Affairs and participates in direct report management meetings with the Vice President for Student Affairs as appropriate. Serves as the primary business administrator accountable for the following: Identification, definition, planning, budgeting, accounting, and reporting of all funds within the division of Student Affairs and related self-supporting enterprise activities and/or auxiliary organizations, to ensure that each fund is used strategically for the purpose intended, is operating within a reasonable annual budget variance, and is solvent with appropriate reserve balances. Making recommendations to the Vice President for Student Affairs on all division-wide budget activities, including providing financial and managerial analysis and related reporting that supports division-wide budgetary decisions including forecasting revenues and managing expenditures including position control (salaries and benefits) and operating expenditures. Providing budgeting, accounting, and reporting for the division of Student Affairs and related auxiliary organizations requiring comprehensive knowledge of government and not for profit accounting methods (i.e., GAAP, FASB, GASB, UPMIFA and OMB guidelines), and university budget policies and procedures. Preparing information for annual audit(s), including providing schedules and reports as appropriate, for the division of Student Affairs and related self-supporting enterprises and/or auxiliary organizations, if any. Collaborates with division-wide and campus-wide personnel and serves as a primary business administrator accountable to ensure appropriate internal controls are in place to safeguard assets, and to provide accurate and timely internal and external financial and managerial reporting. Leads and provides training to appropriate staff within the division of Student Affairs to ensure effective use of PeopleSoft and Questica, and/or similar or related reporting tools, to achieve appropriate reporting efficiencies and accountability. Oversees complex projects requiring considerable coordination with campus constituents as well as the CSU Chancellor’s Office staff as appropriate. Exercises considerable discretionary decision making as it pertains to reviewing and preparing necessary journal entry transactions and planning daily tasks and work activities. Performs financial planning, budgeting, accounting, and reporting for the division of Student Affairs including: Providing accurate and timely PeopleSoft and Questica, and/or similar or related data maintenance, transaction analysis, reconciliation activities, and related financial and managerial reporting. Providing recommendations to the Vice President for Student Affairs on how to best achieve strategic goals and ensure compliance with identified rules, regulations and/or policies. Responsible for the financial management of the California State University, Bakersfield, Student-centered Enterprises Inc. (SEI or auxiliary), Associated Students, California State University, Bakersfield, Inc. (ASI or auxiliary), and for developing and implementing fiscal policies and procedures to ensure compliance with appropriate government regulations and related accounting pronouncements (GAAP, GASB, FASB, etc.), and accurate and timely cash management, financial and managerial reporting, and financial account closeout procedures. Staff Supervision/Management Directly supervise staff through selecting, training, and disciplining as needed. Establish job standards and effectively evaluate staff through mentoring and training to ensure competence, efficiency, and professionalism to provide “best-in-class” service to internal and external customers. Plan, organize, and direct others in their work while providing leadership and encouragement of staff growth, cross-curricular experiences, and increased responsibility. Disaster Service Worker All MPP employees are considered Disaster Service Workers, (CA Gov. Code Section 3100), and are required to attend trainings and possibly hold a position in the CSUB Emergency Operations Center (EOC), as assigned. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to a bachelor’s degree in accounting, finance, business administration or related field and five (5) years of professional level accounting experience in a high-volume automated accounting department. Experience should include managing and leading various classifications of employees. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Strong analytical and critical thinking skills, and the ability to think strategically in the preparation, review, maintenance, and reporting of complex financial data. Strong working knowledge of general accounting functions to include applicable rules, regulations, and internal controls. Strong knowledge of GAAP as well as GASB and FASB standards for financial reporting. Ability to build queries/reports and analyze systems and processes within an automated financial system with an emphasis on improved efficiency. Management and leadership skills with the ability to be creative, make informed decisions, and inspire staff to perform successfully. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Certified Public Accountant (CPA) Master’s degree in accounting or related field. Experience in public accounting, preferably at a California State University campus. Experience using PeopleSoft, Questica, and/or similar or related reporting tools. Experience with independent financial statements audit, including single audit, and/or other compliance auditing. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited : The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jan 19 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. CLASSIFICATION TITLE: Administrator II UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location ANTICIPATED HIRING RANGE: $10,416 - $12,083 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $4,583 - $14,713 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by February 2, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: The Director of Budgeting, Accounting, and Reporting Services for Student Affairs reports to the Senior Director and Controller, with a dotted line to the Vice President for Student Affairs. The position provides leadership and oversight for internal and external financial planning, budgeting (complex operations including, for example, athletics, housing, student housing, etc.), accounting, and reporting for the division of Student Affairs and related self-supporting enterprise activities and/or auxiliary organizations, if any, while assuring compliance with government, CSU system, university, and other rules, regulations, and policies. In addition, the incumbent will provide direct supervision and leadership to a team of professional staff. DUTIES & RESPONSIBILITIES: Department Oversight and Leadership Serves as the primary business administrative officer for the division of Student Affairs and participates in direct report management meetings with the Vice President for Student Affairs as appropriate. Serves as the primary business administrator accountable for the following: Identification, definition, planning, budgeting, accounting, and reporting of all funds within the division of Student Affairs and related self-supporting enterprise activities and/or auxiliary organizations, to ensure that each fund is used strategically for the purpose intended, is operating within a reasonable annual budget variance, and is solvent with appropriate reserve balances. Making recommendations to the Vice President for Student Affairs on all division-wide budget activities, including providing financial and managerial analysis and related reporting that supports division-wide budgetary decisions including forecasting revenues and managing expenditures including position control (salaries and benefits) and operating expenditures. Providing budgeting, accounting, and reporting for the division of Student Affairs and related auxiliary organizations requiring comprehensive knowledge of government and not for profit accounting methods (i.e., GAAP, FASB, GASB, UPMIFA and OMB guidelines), and university budget policies and procedures. Preparing information for annual audit(s), including providing schedules and reports as appropriate, for the division of Student Affairs and related self-supporting enterprises and/or auxiliary organizations, if any. Collaborates with division-wide and campus-wide personnel and serves as a primary business administrator accountable to ensure appropriate internal controls are in place to safeguard assets, and to provide accurate and timely internal and external financial and managerial reporting. Leads and provides training to appropriate staff within the division of Student Affairs to ensure effective use of PeopleSoft and Questica, and/or similar or related reporting tools, to achieve appropriate reporting efficiencies and accountability. Oversees complex projects requiring considerable coordination with campus constituents as well as the CSU Chancellor’s Office staff as appropriate. Exercises considerable discretionary decision making as it pertains to reviewing and preparing necessary journal entry transactions and planning daily tasks and work activities. Performs financial planning, budgeting, accounting, and reporting for the division of Student Affairs including: Providing accurate and timely PeopleSoft and Questica, and/or similar or related data maintenance, transaction analysis, reconciliation activities, and related financial and managerial reporting. Providing recommendations to the Vice President for Student Affairs on how to best achieve strategic goals and ensure compliance with identified rules, regulations and/or policies. Responsible for the financial management of the California State University, Bakersfield, Student-centered Enterprises Inc. (SEI or auxiliary), Associated Students, California State University, Bakersfield, Inc. (ASI or auxiliary), and for developing and implementing fiscal policies and procedures to ensure compliance with appropriate government regulations and related accounting pronouncements (GAAP, GASB, FASB, etc.), and accurate and timely cash management, financial and managerial reporting, and financial account closeout procedures. Staff Supervision/Management Directly supervise staff through selecting, training, and disciplining as needed. Establish job standards and effectively evaluate staff through mentoring and training to ensure competence, efficiency, and professionalism to provide “best-in-class” service to internal and external customers. Plan, organize, and direct others in their work while providing leadership and encouragement of staff growth, cross-curricular experiences, and increased responsibility. Disaster Service Worker All MPP employees are considered Disaster Service Workers, (CA Gov. Code Section 3100), and are required to attend trainings and possibly hold a position in the CSUB Emergency Operations Center (EOC), as assigned. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to a bachelor’s degree in accounting, finance, business administration or related field and five (5) years of professional level accounting experience in a high-volume automated accounting department. Experience should include managing and leading various classifications of employees. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Strong analytical and critical thinking skills, and the ability to think strategically in the preparation, review, maintenance, and reporting of complex financial data. Strong working knowledge of general accounting functions to include applicable rules, regulations, and internal controls. Strong knowledge of GAAP as well as GASB and FASB standards for financial reporting. Ability to build queries/reports and analyze systems and processes within an automated financial system with an emphasis on improved efficiency. Management and leadership skills with the ability to be creative, make informed decisions, and inspire staff to perform successfully. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Certified Public Accountant (CPA) Master’s degree in accounting or related field. Experience in public accounting, preferably at a California State University campus. Experience using PeopleSoft, Questica, and/or similar or related reporting tools. Experience with independent financial statements audit, including single audit, and/or other compliance auditing. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited : The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jan 19 2024 Pacific Standard Time Applications close: Closing Date/Time:
Basic Function Provides leadership in an audit team environment while managing multiple complex audits and special projects. This classification is assigned to the Office of Inspector General (OIG). This classification operates and performs in the Audit unit of the Office of the Inspector General (OIG), creating and developing audits, studies, and reviews to monitor, investigate, and report to the Inspector General and the Metro Board on Metro programs and operations. Example Of Duties Plans and manages contract, financial, and/or operational audits Plans and participates in the completion of Annual-Agency-wide Risk Assessment and development of annual audit plan Manages and reviews all audit workpapers and reports completed by assigned staff and ensures compliance with audit standards and guidelines Develops, recommends, and implements audit policies, procedures, and programs Establishes and monitors goals, work plans, schedules, and strategies Prepares audit reports and presents findings to management, executive staff, and Board members Analyzes and resolves audit-related issues; investigates and determines causes of irregularities and errors Performs complex audit technical work Coordinates, monitors, and manages external audits performed by Metro's independent external CPA (Certified Public Accountant) firms and consultants Writes statement of work for out-sourced or co-sourced audits and studies Prepares and develops annual performance plans for staff, monitors staff performance, and assists in developing staff professionally Ascertains the reliability of accounting and operational data Represents department at meetings, conferences, and public events Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a two-for-one year basis. A typical combination includes: Education Bachelor's degree in in Business Administration, Public Administration, Accounting, Finance, or a related field Experience Six years of relevant experience or three years of relevant supervisory-level experience leading projects in contract (pre-award and incurred cost), financial, operational efficiency and effectiveness, compliance, and/or performance audits; some positions in this class may require specialized experience in area of assignment Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Certified Internal Auditor (CIA), Certified Public Accountant (CPA), Certified Information Systems Auditor (CISA), or Certified Fraud Examiner (CFE) preferred Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: Experience conducting government audits Experience conducting construction audits Experience utilizing computer software such as Quickbooks, TeamMate, Toad, and Microsoft Suite Experience working in transit operations One or more of the following certifications or licenses: Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Information Systems Auditor (CISA), and/or Certified Fraud Examiner (CFE) Knowledge: Theories, principles, and practices of compliance, financial, contracts, and performance audits Applicable local, state, and federal laws, rules, and regulations Generally Accepted Government Auditing Standards and other applicable auditing standards Project management best practices Research and statistical methods, and program evaluation Controls and accountability required of large public agencies Modern management theory Applicable computer business software applications Skills: Managing staff and the operations of an auditing function Understanding and analyzing complex projects and programs Assuming initiative in identifying substantive issues, devising analytic strategies, exercising critical thinking, and providing creative solutions to issues Establishing, recommending, and implementing relevant policies and procedures for the agency's various departments and programs Communicating effectively orally and in writing Interacting professionally with various levels of Metro employees and outside representatives Supervising, training, and motivating assigned staff Abilities: Effectively manage multiple or highly complex audits and projects Produce superior quality analysis and written products on multiple, complex projects with minimal supervision and short timelines Manage project completion on-time and within budget Establish constructive working relationships with agency management, while maintaining objectivity, independence, and credibility throughout the audit process Handle highly confidential information Think and act independently Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Prepare comprehensive reports and correspondence Plan financial and staffing needs Write Statement of Work for co-sourced or out-sourced audits and studies Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. TW *Open to the public and all Metro employees**This is an At-Will position and employee serves at the pleasure of the hiring authority. This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: Open Until Filled
Mar 29, 2024
Full Time
Basic Function Provides leadership in an audit team environment while managing multiple complex audits and special projects. This classification is assigned to the Office of Inspector General (OIG). This classification operates and performs in the Audit unit of the Office of the Inspector General (OIG), creating and developing audits, studies, and reviews to monitor, investigate, and report to the Inspector General and the Metro Board on Metro programs and operations. Example Of Duties Plans and manages contract, financial, and/or operational audits Plans and participates in the completion of Annual-Agency-wide Risk Assessment and development of annual audit plan Manages and reviews all audit workpapers and reports completed by assigned staff and ensures compliance with audit standards and guidelines Develops, recommends, and implements audit policies, procedures, and programs Establishes and monitors goals, work plans, schedules, and strategies Prepares audit reports and presents findings to management, executive staff, and Board members Analyzes and resolves audit-related issues; investigates and determines causes of irregularities and errors Performs complex audit technical work Coordinates, monitors, and manages external audits performed by Metro's independent external CPA (Certified Public Accountant) firms and consultants Writes statement of work for out-sourced or co-sourced audits and studies Prepares and develops annual performance plans for staff, monitors staff performance, and assists in developing staff professionally Ascertains the reliability of accounting and operational data Represents department at meetings, conferences, and public events Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a two-for-one year basis. A typical combination includes: Education Bachelor's degree in in Business Administration, Public Administration, Accounting, Finance, or a related field Experience Six years of relevant experience or three years of relevant supervisory-level experience leading projects in contract (pre-award and incurred cost), financial, operational efficiency and effectiveness, compliance, and/or performance audits; some positions in this class may require specialized experience in area of assignment Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Certified Internal Auditor (CIA), Certified Public Accountant (CPA), Certified Information Systems Auditor (CISA), or Certified Fraud Examiner (CFE) preferred Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: Experience conducting government audits Experience conducting construction audits Experience utilizing computer software such as Quickbooks, TeamMate, Toad, and Microsoft Suite Experience working in transit operations One or more of the following certifications or licenses: Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Information Systems Auditor (CISA), and/or Certified Fraud Examiner (CFE) Knowledge: Theories, principles, and practices of compliance, financial, contracts, and performance audits Applicable local, state, and federal laws, rules, and regulations Generally Accepted Government Auditing Standards and other applicable auditing standards Project management best practices Research and statistical methods, and program evaluation Controls and accountability required of large public agencies Modern management theory Applicable computer business software applications Skills: Managing staff and the operations of an auditing function Understanding and analyzing complex projects and programs Assuming initiative in identifying substantive issues, devising analytic strategies, exercising critical thinking, and providing creative solutions to issues Establishing, recommending, and implementing relevant policies and procedures for the agency's various departments and programs Communicating effectively orally and in writing Interacting professionally with various levels of Metro employees and outside representatives Supervising, training, and motivating assigned staff Abilities: Effectively manage multiple or highly complex audits and projects Produce superior quality analysis and written products on multiple, complex projects with minimal supervision and short timelines Manage project completion on-time and within budget Establish constructive working relationships with agency management, while maintaining objectivity, independence, and credibility throughout the audit process Handle highly confidential information Think and act independently Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Prepare comprehensive reports and correspondence Plan financial and staffing needs Write Statement of Work for co-sourced or out-sourced audits and studies Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. TW *Open to the public and all Metro employees**This is an At-Will position and employee serves at the pleasure of the hiring authority. This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: Open Until Filled
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Accounting Assistant/Technician. Each level in this job series has different minimum qualifications. To be eligible for more than one level in the series, you must complete and submit separate applications and supplemental questionnaires for each recruitment: Accounting Assistant - Journey #2024-12403-01 Accounting Assistant - Senior #2024-12404-01 Accounting Technician #2024-12406-01 To be considered for the first screening cut-off in this recruitment, please submit your application materials by April 10, 2024 at 5:00pm . These classifications are scheduled to receive an increase of 4% in July 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To plan, organize, direct and supervise the performance of accounting, financial and statistical recordkeeping work in support of assigned functional areas which may include accounts receivable, accounts payable, department payroll processing, treasury, tax billing and collections, and contract administration; to perform technical, sub-professional, accounting, finance and fiscal recordkeeping; to prepare and review financial and statistical records; and to perform a variety of specialized technical tasks relative to assigned area(s) of responsibility. DISTINGUISHING CHARACTERISTICS This is the full journey level technical accounting class. Employees within this class are distinguished from the Accounting Assistant series by the performance of work that typically requires specialized college-level training in accounting and finance rather than bookkeeping, by performing a broad range of duties as assigned and typically including responsibility for a program area of accounting and/or supervision of Accounting Assistants. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Accountant series and Auditor series in that the latter are professional levels, requiring completion of a Bachelor's Degree in accounting or a closely related field. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned supervisory or management personnel. May exercise supervision over Accounting Assistant classifications or general clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Recommend and assist in the implementation of goals and objectives related to assigned functional area; establish schedules and methods for clerical and technical financial, accounting and bookkeeping operations; prepare and implement clerical and technical financial and accounting policies and procedures. Plan, prioritize, assign, supervise, and review the work of assigned staff; prepare and monitor schedules of assigned staff. Evaluate operations and activities of assigned programs or functions; recommend improvements and modifications; ensure compliance with appropriate laws and regulations. Perform and/or supervise the maintenance of journals and subsidiary ledgers, general ledgers, tax billing and collection, accounts receivable, accounts payable, department payroll processing and similar accounting records. Personally perform technical, complex accounting and financial transactions. Research and resolve the more complex matters with vendor and customer accounts. Supervise and/or participate in the review and processing of department payroll ensuring accuracy; research and correct errors; process leave requests; and respond to questions from department staff. Supervise and/or participate in the processing of accounts payable involving the review and coding of invoices to appropriate contracts; verify materials are received and charges are accurate; monitor contracts to ensure sufficient funds for payment. Assist with the collection and compilation of data for budget purposes, ensuring correct revenue and expense reporting. Prepare and maintain computerized financial spreadsheets for ledgers, trusts and statistical records; prepare reports from spreadsheets summarizing information and financial records. Review Board of Supervisor agenda and Final Summaries for the approval of new contracts; set up new suppliers; analyze and reconcile supplier contract budgets; audit payments to ensure compliance with budget spending authority. Analyze expenses and allocate to specific programs and activities. Compile and submit required documentation for grant reimbursement and annual audit. Process complex claims which involve gathering and reviewing large quantities of data from a variety of sources and reports; calculate, create and send invoices and track payments; balance accounts. Maintain County fuel cards; review and analyze reports to ensure proper controls and adherence to County policies; conduct audit of card inventory and use. Participate in the Auditor-Controller’s Office audit process; respond to questions and requests for documentation. Receive, verify, track and distribute court fines and fees to County departments and State. Audit annual tax roll extension to ensure property values are correct; verify tax rates to tax schedule; process changes to taxpayer assessment based on changes in the tax code. Receive and process business license applications; prepare correspondence requesting additional information; track, record, maintain, calculate and distribute business license fees. Prepare bulk transfers for the sale of businesses; research ownership and tax liabilities; prepare required documents; create refunds for overpayments. Create notice of intent to lien as it relates to delinquent taxes; track collection notices, liens filed, and vessel holds and releases. Prepare parcel splits which involves researching, verifying, calculating, estimating and preparing reports for developers and property owners. Classify receipts and expenditures and record them to the appropriate project, accounts, funds, trusts, etc.; reconcile ledgers and accounts. Balance financial information system controls; balance and post cash receipts, payments and registers; and balance various other statistical and financial transactions with source documents and controls. Perform tax default processing and collections. Compile statistical data and prepare reports or summaries for submission to other departments in the County or outside agencies. Interpret and apply County, State and Federal regulations concerning financial and statistical transactions and reports; prepare financial and statistical reports for submission to State and Federal agencies. Transfer unclaimed funds in accordance with government code and County policy. Maintain and reconcile inventory records, removing or adding items as requested; assist with inventory counts. Meet with the public to obtain data, interpret information and answer questions; prepare correspondence independently to answer questions, request information, or provide explanations. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible journey level experience performing duties similar to an Accounting Assistant - Journey with Placer County. Training: Equivalent to the completion of the twelfth grade supplemented by college level coursework in accounting or a related field. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and procedures of accounting and finance, and their application to governmental financial transactions. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of supervision, leadership, training, and performance management. Laws, ordinances, rules and regulations affecting accounting and assigned areas of responsibility in Placer County. Principles and practices of work safety. Ability to: Organize, implement, and direct clerical financial and accounting operations/activities. On a continuous basis, sit at a desk and/or stand at a counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight. Intermittently, review documents related to Department operations; observe, identify and solve problems of office operations and procedures; understand, interpret and explain Department policies and procedures; explain operations and problem solve office issues for the public and with staff. Supervise, train, motivate, and evaluate assigned staff. Identify problems and recommend appropriate action. Perform complex and varied accounting and financial recordkeeping. Interpret, explain, and apply operating policy, rules, and procedures of assigned function. Operate a 10-key adding machine by touch. Prepare complex financial reports and statements. Apply accounting principles to the maintenance of accounting, financial and payroll transactions. Establish and maintain effective working relationships with the public and fellow employees of the County. Use modern office equipment and computers. Work with various cultural and ethnic groups in a tactful and effective manner. Communicate effectively in writing and speaking. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. Online Examination (100%) - Scheduled for the Week of April 22, 2024 and the Week of May 13, 2024. After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Preciosa Ayala-Burkhardt, Administrative Technician, at payala@placer.ca.gov or (530) 886-4637. Closing Date/Time: 5/1/2024 5:00:00 PM
Mar 28, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Accounting Assistant/Technician. Each level in this job series has different minimum qualifications. To be eligible for more than one level in the series, you must complete and submit separate applications and supplemental questionnaires for each recruitment: Accounting Assistant - Journey #2024-12403-01 Accounting Assistant - Senior #2024-12404-01 Accounting Technician #2024-12406-01 To be considered for the first screening cut-off in this recruitment, please submit your application materials by April 10, 2024 at 5:00pm . These classifications are scheduled to receive an increase of 4% in July 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To plan, organize, direct and supervise the performance of accounting, financial and statistical recordkeeping work in support of assigned functional areas which may include accounts receivable, accounts payable, department payroll processing, treasury, tax billing and collections, and contract administration; to perform technical, sub-professional, accounting, finance and fiscal recordkeeping; to prepare and review financial and statistical records; and to perform a variety of specialized technical tasks relative to assigned area(s) of responsibility. DISTINGUISHING CHARACTERISTICS This is the full journey level technical accounting class. Employees within this class are distinguished from the Accounting Assistant series by the performance of work that typically requires specialized college-level training in accounting and finance rather than bookkeeping, by performing a broad range of duties as assigned and typically including responsibility for a program area of accounting and/or supervision of Accounting Assistants. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Accountant series and Auditor series in that the latter are professional levels, requiring completion of a Bachelor's Degree in accounting or a closely related field. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned supervisory or management personnel. May exercise supervision over Accounting Assistant classifications or general clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Recommend and assist in the implementation of goals and objectives related to assigned functional area; establish schedules and methods for clerical and technical financial, accounting and bookkeeping operations; prepare and implement clerical and technical financial and accounting policies and procedures. Plan, prioritize, assign, supervise, and review the work of assigned staff; prepare and monitor schedules of assigned staff. Evaluate operations and activities of assigned programs or functions; recommend improvements and modifications; ensure compliance with appropriate laws and regulations. Perform and/or supervise the maintenance of journals and subsidiary ledgers, general ledgers, tax billing and collection, accounts receivable, accounts payable, department payroll processing and similar accounting records. Personally perform technical, complex accounting and financial transactions. Research and resolve the more complex matters with vendor and customer accounts. Supervise and/or participate in the review and processing of department payroll ensuring accuracy; research and correct errors; process leave requests; and respond to questions from department staff. Supervise and/or participate in the processing of accounts payable involving the review and coding of invoices to appropriate contracts; verify materials are received and charges are accurate; monitor contracts to ensure sufficient funds for payment. Assist with the collection and compilation of data for budget purposes, ensuring correct revenue and expense reporting. Prepare and maintain computerized financial spreadsheets for ledgers, trusts and statistical records; prepare reports from spreadsheets summarizing information and financial records. Review Board of Supervisor agenda and Final Summaries for the approval of new contracts; set up new suppliers; analyze and reconcile supplier contract budgets; audit payments to ensure compliance with budget spending authority. Analyze expenses and allocate to specific programs and activities. Compile and submit required documentation for grant reimbursement and annual audit. Process complex claims which involve gathering and reviewing large quantities of data from a variety of sources and reports; calculate, create and send invoices and track payments; balance accounts. Maintain County fuel cards; review and analyze reports to ensure proper controls and adherence to County policies; conduct audit of card inventory and use. Participate in the Auditor-Controller’s Office audit process; respond to questions and requests for documentation. Receive, verify, track and distribute court fines and fees to County departments and State. Audit annual tax roll extension to ensure property values are correct; verify tax rates to tax schedule; process changes to taxpayer assessment based on changes in the tax code. Receive and process business license applications; prepare correspondence requesting additional information; track, record, maintain, calculate and distribute business license fees. Prepare bulk transfers for the sale of businesses; research ownership and tax liabilities; prepare required documents; create refunds for overpayments. Create notice of intent to lien as it relates to delinquent taxes; track collection notices, liens filed, and vessel holds and releases. Prepare parcel splits which involves researching, verifying, calculating, estimating and preparing reports for developers and property owners. Classify receipts and expenditures and record them to the appropriate project, accounts, funds, trusts, etc.; reconcile ledgers and accounts. Balance financial information system controls; balance and post cash receipts, payments and registers; and balance various other statistical and financial transactions with source documents and controls. Perform tax default processing and collections. Compile statistical data and prepare reports or summaries for submission to other departments in the County or outside agencies. Interpret and apply County, State and Federal regulations concerning financial and statistical transactions and reports; prepare financial and statistical reports for submission to State and Federal agencies. Transfer unclaimed funds in accordance with government code and County policy. Maintain and reconcile inventory records, removing or adding items as requested; assist with inventory counts. Meet with the public to obtain data, interpret information and answer questions; prepare correspondence independently to answer questions, request information, or provide explanations. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible journey level experience performing duties similar to an Accounting Assistant - Journey with Placer County. Training: Equivalent to the completion of the twelfth grade supplemented by college level coursework in accounting or a related field. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and procedures of accounting and finance, and their application to governmental financial transactions. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of supervision, leadership, training, and performance management. Laws, ordinances, rules and regulations affecting accounting and assigned areas of responsibility in Placer County. Principles and practices of work safety. Ability to: Organize, implement, and direct clerical financial and accounting operations/activities. On a continuous basis, sit at a desk and/or stand at a counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight. Intermittently, review documents related to Department operations; observe, identify and solve problems of office operations and procedures; understand, interpret and explain Department policies and procedures; explain operations and problem solve office issues for the public and with staff. Supervise, train, motivate, and evaluate assigned staff. Identify problems and recommend appropriate action. Perform complex and varied accounting and financial recordkeeping. Interpret, explain, and apply operating policy, rules, and procedures of assigned function. Operate a 10-key adding machine by touch. Prepare complex financial reports and statements. Apply accounting principles to the maintenance of accounting, financial and payroll transactions. Establish and maintain effective working relationships with the public and fellow employees of the County. Use modern office equipment and computers. Work with various cultural and ethnic groups in a tactful and effective manner. Communicate effectively in writing and speaking. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. Online Examination (100%) - Scheduled for the Week of April 22, 2024 and the Week of May 13, 2024. After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Preciosa Ayala-Burkhardt, Administrative Technician, at payala@placer.ca.gov or (530) 886-4637. Closing Date/Time: 5/1/2024 5:00:00 PM
Finance Director
City of Mukilteo, Washington
Salary : $132,036 - $160,488
(plus excellent benefits, including a $10,000 hiring bonus)
Located 25 miles north of Seattle, Washington, Mukilteo is a scenic waterfront community situated on Puget Sound. Its population of nearly 21,000 residents enjoy panoramic views of the Olympic Mountains to the west and the Cascade Range to the east, both of which can be seen from cross-Sound ferries departing for Whidbey Island from the newly rebuilt ferry terminal. Mukilteo is known for its local shopping areas, restaurants, financial institutions, low property taxes, award winning schools, and nearly 500 acres of parks and open spaces for recreational opportunities. Mukilteo is a wonderful place to live, work and play. The community’s residents are extremely friendly, with a welcoming charm and have a great sense of pride, history, and traditional community involvement.
The City of Mukilteo operates with a Mayor-Council form of government. The City Administrator oversees the City’s daily operations. The City has seven departments: Planning & Community Development, Fire, Police, Executive, Public Works, Finance, and Recreation & Cultural Services. The City also owns and operates a stormwater utility. The City has an annual budget of over $40 million dollars and 137 FTEs.
The Finance Department provides financial and technology management information to all city departments, assembles the budget, and prepares the Annual Financial Report for the City. The department operates with nine FTEs on a 2023 budget of over $1.4 million dollars and is organized into two divisions: Finance & Accounting and Information Technology (IT). The Accounting Division fulfills all accounting and treasury functions, which include general accounting, accounts payable, accounts receivable, payroll, cash management, purchasing, auditing, investing, budgeting, and financial reporting. Accounting Division staff consists of an Accounting Manager, Staff Accountant, Senior Department Assistant, Accounting Technician, and a Payroll Coordinator. The IT Division manages all aspects of the City’s technology infrastructure. Division staff consists of an IT Manager, Network Engineer, and a Public Safety Network Engineer.
Under the direction of the City Administrator, the Finance Director manages departmental operations to achieve goals within budgeted funds and available personnel; plans and organizes workloads and staff assignments, reviews progress, and modifies priorities and schedules to assure work is completed in an efficient and timely manner.
A bachelor’s degree in Finance, Accounting, Business, or a related field, and five years of progressively responsible fiscal and general management experience, including supervisory responsibility is required. The selected candidate must be bondable and obtain State Treasurer’s Certification. Candidates that possess any equivalent combination of education and experience that provides the necessary knowledge, skills, and abilities required to perform the job requirements will be considered. Municipal experience is preferred.
For a complete position profile, full job description and to apply online, visit Prothman at https://www.prothman.com/ and click on "Open Recruitments". For questions, call 206-368-0050. The City of Mukilteo is an Equal Opportunity Employer. Apply by April 23, 2023. ( Applications reviewed as submitted. This position is open until filled.)
Mar 05, 2024
Full Time
Finance Director
City of Mukilteo, Washington
Salary : $132,036 - $160,488
(plus excellent benefits, including a $10,000 hiring bonus)
Located 25 miles north of Seattle, Washington, Mukilteo is a scenic waterfront community situated on Puget Sound. Its population of nearly 21,000 residents enjoy panoramic views of the Olympic Mountains to the west and the Cascade Range to the east, both of which can be seen from cross-Sound ferries departing for Whidbey Island from the newly rebuilt ferry terminal. Mukilteo is known for its local shopping areas, restaurants, financial institutions, low property taxes, award winning schools, and nearly 500 acres of parks and open spaces for recreational opportunities. Mukilteo is a wonderful place to live, work and play. The community’s residents are extremely friendly, with a welcoming charm and have a great sense of pride, history, and traditional community involvement.
The City of Mukilteo operates with a Mayor-Council form of government. The City Administrator oversees the City’s daily operations. The City has seven departments: Planning & Community Development, Fire, Police, Executive, Public Works, Finance, and Recreation & Cultural Services. The City also owns and operates a stormwater utility. The City has an annual budget of over $40 million dollars and 137 FTEs.
The Finance Department provides financial and technology management information to all city departments, assembles the budget, and prepares the Annual Financial Report for the City. The department operates with nine FTEs on a 2023 budget of over $1.4 million dollars and is organized into two divisions: Finance & Accounting and Information Technology (IT). The Accounting Division fulfills all accounting and treasury functions, which include general accounting, accounts payable, accounts receivable, payroll, cash management, purchasing, auditing, investing, budgeting, and financial reporting. Accounting Division staff consists of an Accounting Manager, Staff Accountant, Senior Department Assistant, Accounting Technician, and a Payroll Coordinator. The IT Division manages all aspects of the City’s technology infrastructure. Division staff consists of an IT Manager, Network Engineer, and a Public Safety Network Engineer.
Under the direction of the City Administrator, the Finance Director manages departmental operations to achieve goals within budgeted funds and available personnel; plans and organizes workloads and staff assignments, reviews progress, and modifies priorities and schedules to assure work is completed in an efficient and timely manner.
A bachelor’s degree in Finance, Accounting, Business, or a related field, and five years of progressively responsible fiscal and general management experience, including supervisory responsibility is required. The selected candidate must be bondable and obtain State Treasurer’s Certification. Candidates that possess any equivalent combination of education and experience that provides the necessary knowledge, skills, and abilities required to perform the job requirements will be considered. Municipal experience is preferred.
For a complete position profile, full job description and to apply online, visit Prothman at https://www.prothman.com/ and click on "Open Recruitments". For questions, call 206-368-0050. The City of Mukilteo is an Equal Opportunity Employer. Apply by April 23, 2023. ( Applications reviewed as submitted. This position is open until filled.)
Basic Function Plans, directs, and manages assigned programs/activities of Metro′s financial operations, including Budget, Treasury, Accounting, Local Programming, TAP (Transit Access Pass), and/or budget-related activities for Measure R projects and programs; develops and implements financial policies for Metro with the intent of ensuring financial compliance and efficient and effective use of available financial and human capital. Example Of Duties Establishes budget goals and major priorities for assigned program area(s) Directs the daily operations of assigned area(s) in accordance with established policies, procedures, processes, and applicable laws and regulations Coordinates with various Metro departments on major initiatives and projects Directs the preparation of comprehensive studies, evaluations, cost estimates, and reports needed to support Metro′s Board of Directors′ policy decisions Develops performance measurements and implementation strategies to ensure program and agency objectives are achieved Utilizes technology to monitor and analyze all operating and capital expenditures to identify budget variances and forecast future costs Creates and oversees the implementation of various statistical models to forecast key cost drivers and resource requirements for Metro′s operating, capital, or subsidy budgets Directs or provides necessary and appropriate input to the annual preparation of budget instruction manual to guide departments when developing fiscal year budget Prepares or directs the preparation of a budget document or other related material(s) to support adoption by Metro′s Board of Directors Administers various financial software or database programs to support and ensure the accuracy of Metro′s financial information system and ongoing operations Gathers or reviews capital project requests in order to identify funding sources and strategies and/or make recommendations for debt financing and capital program inclusion in adopted budget Serves as an intra-/inter-departmental resource to support and provide sound financial management practices, policy guidance, and development within Metro; develops support staff team to implement financial policies and procedures Interacts with external agencies and citizen/business stakeholders to ensure proper coordination and implementation of adopted Metro policies, funding allocations, or program requirements Directs the work of consultant engagements related to banking, debt management, software implementations, technology changes, pension administration, or other areas specific to assigned responsibilities Responds to and leads corrective action as appropriate on any audit recommendations within assigned area Develops, directs, and presents periodic reporting to executive management, Metro′s Board of Directors, committees, and outside agencies Briefs executive staff and Metro′s Board of Directors on financial analysis results, as necessary Directs the conducting of special studies and analyses at the direction of executive staff and Metro′s Board of Directors, including reports of findings and recommendations Supervises, trains, mentors, and motivates assigned staff Maintains, supports, and promotes a safe work environment while complying with all of Metro′s safety rules, policies, and procedures Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Business Administration, Accounting, Finance, or a related field; Master′s Degree in a related field preferred Experience Five years of relevant senior management-level experience managing investments, revenue, capital and/or operating budget, accounting, or related financial administration area(s) Certifications/Licenses/Special Requirements Treasury Department incumbents must be bondable Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) preferred A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: Experience applying Salesforce principles, methods, techniques, and tools. Experience managing Salesforce Software as a Service (SaaS) implementation projects. Experience overseeing government projects with budgets of over $5 million dollars. Experience leading a team of a developers, testers, and administrators from project inception to project implementation. Project Management Professional (PMP) certification from the Project Management Institute (PMI) or similar certification is preferred, but not required. Salesforce solutions Architect Certification or Salesforce systems Architect certification is preferred, but not required. Knowledge: Theories, principles, and best practices of capital and operating budgeting, public finance, generally accepted accounting principles (GAAP), financial controls and financial information systems, and investment management Applicable, local, state and federal laws, rules, and regulations governing budgeting, funding, and the financial operations of a public transportation agency Financial modeling, forecasting/estimating, research, and analysis Administrative methods, including goal setting, budget development and implementation, forecasting, and funding sources Current financial and database management software, such as Oracle Database and Financials, and Microsoft Office Suite applications Modern management theory Skills: Directing the overall operations of major financial functions Determining strategies to achieve goals Writing, establishing, and implementing public finance policies and procedures, including providing supporting documentation Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes Exercising sound judgment and creativity in making decisions and offering multiple mitigating options Communicating effectively orally and in writing Preparing complex comprehensive reports and correspondence Interacting professionally with various levels of Metro employees, Board of Directors, elected officials, and outside representatives Directing, recruiting, training, mentoring, motivating, and retaining assigned staff Abilities: Compile, analyze, and interpret complex data Collaborate with professionals from different professional disciplines Recognize when variables/circumstances/policy objectives have changed and ensure work processes are appropriately adjusted to accommodate Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Represent Metro before elected officials and the public Plan financial and staffing needs Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (JC) *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: 29-MAR-24
Mar 14, 2024
Full Time
Basic Function Plans, directs, and manages assigned programs/activities of Metro′s financial operations, including Budget, Treasury, Accounting, Local Programming, TAP (Transit Access Pass), and/or budget-related activities for Measure R projects and programs; develops and implements financial policies for Metro with the intent of ensuring financial compliance and efficient and effective use of available financial and human capital. Example Of Duties Establishes budget goals and major priorities for assigned program area(s) Directs the daily operations of assigned area(s) in accordance with established policies, procedures, processes, and applicable laws and regulations Coordinates with various Metro departments on major initiatives and projects Directs the preparation of comprehensive studies, evaluations, cost estimates, and reports needed to support Metro′s Board of Directors′ policy decisions Develops performance measurements and implementation strategies to ensure program and agency objectives are achieved Utilizes technology to monitor and analyze all operating and capital expenditures to identify budget variances and forecast future costs Creates and oversees the implementation of various statistical models to forecast key cost drivers and resource requirements for Metro′s operating, capital, or subsidy budgets Directs or provides necessary and appropriate input to the annual preparation of budget instruction manual to guide departments when developing fiscal year budget Prepares or directs the preparation of a budget document or other related material(s) to support adoption by Metro′s Board of Directors Administers various financial software or database programs to support and ensure the accuracy of Metro′s financial information system and ongoing operations Gathers or reviews capital project requests in order to identify funding sources and strategies and/or make recommendations for debt financing and capital program inclusion in adopted budget Serves as an intra-/inter-departmental resource to support and provide sound financial management practices, policy guidance, and development within Metro; develops support staff team to implement financial policies and procedures Interacts with external agencies and citizen/business stakeholders to ensure proper coordination and implementation of adopted Metro policies, funding allocations, or program requirements Directs the work of consultant engagements related to banking, debt management, software implementations, technology changes, pension administration, or other areas specific to assigned responsibilities Responds to and leads corrective action as appropriate on any audit recommendations within assigned area Develops, directs, and presents periodic reporting to executive management, Metro′s Board of Directors, committees, and outside agencies Briefs executive staff and Metro′s Board of Directors on financial analysis results, as necessary Directs the conducting of special studies and analyses at the direction of executive staff and Metro′s Board of Directors, including reports of findings and recommendations Supervises, trains, mentors, and motivates assigned staff Maintains, supports, and promotes a safe work environment while complying with all of Metro′s safety rules, policies, and procedures Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Business Administration, Accounting, Finance, or a related field; Master′s Degree in a related field preferred Experience Five years of relevant senior management-level experience managing investments, revenue, capital and/or operating budget, accounting, or related financial administration area(s) Certifications/Licenses/Special Requirements Treasury Department incumbents must be bondable Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) preferred A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: Experience applying Salesforce principles, methods, techniques, and tools. Experience managing Salesforce Software as a Service (SaaS) implementation projects. Experience overseeing government projects with budgets of over $5 million dollars. Experience leading a team of a developers, testers, and administrators from project inception to project implementation. Project Management Professional (PMP) certification from the Project Management Institute (PMI) or similar certification is preferred, but not required. Salesforce solutions Architect Certification or Salesforce systems Architect certification is preferred, but not required. Knowledge: Theories, principles, and best practices of capital and operating budgeting, public finance, generally accepted accounting principles (GAAP), financial controls and financial information systems, and investment management Applicable, local, state and federal laws, rules, and regulations governing budgeting, funding, and the financial operations of a public transportation agency Financial modeling, forecasting/estimating, research, and analysis Administrative methods, including goal setting, budget development and implementation, forecasting, and funding sources Current financial and database management software, such as Oracle Database and Financials, and Microsoft Office Suite applications Modern management theory Skills: Directing the overall operations of major financial functions Determining strategies to achieve goals Writing, establishing, and implementing public finance policies and procedures, including providing supporting documentation Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes Exercising sound judgment and creativity in making decisions and offering multiple mitigating options Communicating effectively orally and in writing Preparing complex comprehensive reports and correspondence Interacting professionally with various levels of Metro employees, Board of Directors, elected officials, and outside representatives Directing, recruiting, training, mentoring, motivating, and retaining assigned staff Abilities: Compile, analyze, and interpret complex data Collaborate with professionals from different professional disciplines Recognize when variables/circumstances/policy objectives have changed and ensure work processes are appropriately adjusted to accommodate Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Represent Metro before elected officials and the public Plan financial and staffing needs Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (JC) *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: 29-MAR-24