Administrative Coordinator (Administrative Analyst/Specialist, Exempt I) - Health Equity Institute (506963)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Jan 01, 2022
Part Time Administrative Analysis and Research Clerical and Administrative Support Public Health

Job Description

Description:

Working Title

Administrative Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Health Equity Institute (HEI), in the College of Health & Social Sciences (CHSS)

Appointment Type

This is a one-year temporary position. May be eligible for renewal, based on budget, performance, and/or business needs.

Time Base

Part-Time (FTE 0.5)

Work Schedule

Monday through Friday; from 10am to 2pm (estimated 20 hours per week)

Scheduled work hours can be flexible, if needed.

Anticipated Hiring Range

$2,334 per month @ a time base of FTE (0.5)

$28,008 annually @ a time base of FTE (0.5)

Salary is commensurate with experience.

Position Summary

Under the general supervision of the Director for the Health Equity Institute (HEI), the Administrative Support Coordinator performs, coordinates, and oversees HEI's operational functions, including: financial, supporting human resources, facilities management (i.e., space), HEI-sponsored events, and day-to-day operations of the institute (e.g., advising the HEI Director and core faculty on personnel issues).

Position Information

Budget and Administration
  • Administratively, navigate the sources of institutional policies and procedures for designated research units at SF State University, including those concerning grant application development, management policies, and fiscal affairs policies.
  • Lead the preparation of the annual budget, annual reports, and other reports for HEI. This requires the Coordinator take on a range of ongoing tasks, including: reviewing and compiling budget data; making revenue projections; monitoring and tracking expenditures; and ensuring the unit remains within approved budget allocations.
  • Responsible for the general oversight of all financial transactions for HEI on a daily basis.
  • Work with the HEI Director and core faculty in the hiring and management of institution and project-specific staff and students.
  • Review and approve a variety of administrative support duties such as negotiating pricing agreements concerning: vendors for equipment and equipment maintenance, office supplies, printing services and event planning under established guidelines. Additionally, the Associate Director of Administration oversees the management of bills and invoices for payment; the processing of work orders and other specialized documents related to the work of HEI.
  • Support designated staff and students doing HEI's communications, which includes those relating to HEI's website and social media.
  • Responsible for managing the day-to-day functions of HEI.

Other duties as assigned.

Minimum Qualifications
  • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
  • Working knowledge of operational and fiscal analysis and techniques.
  • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
  • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
  • Ability to train others on new skills and procedures and provide lead work direction.


Preferred Qualifications
  • Master's degree.
  • Administrative work experience in research organization or externally-funded projects.
  • Knowledge of government grants and contracts management and knowledge, and experience in organization effectiveness and operations management implementing best practices
  • Demonstrated leadership ability, excellent interpersonal communication skills, and relationship building skills necessary for working proactively across university units and departments
  • Ability to prepare, justify, manage and monitor numerous budgets
  • Must possess excellent administrative and supervisory skills
  • Ability to use good judgment and discretion as it relates to policies and practices of the university
  • Demonstrated knowledge of university policies and procedures including research and community-practice projects funded by federal agencies (e.g., NIH, NSF) and private foundations
  • Knowledge of government grants and contracts management and knowledge, and experience in organization effectiveness and operations management implementing best practices


Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.


Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map