Emergency Management and Business Continuity Manager - Administrator II (506802)

  • Cal State University (CSU) East Bay
  • Hayward, California
  • Jan 01, 2022
Full Time Administration and Management Emergency Management

Job Description

Description:

Salary and Benefits

The salary range will be from $80,000 - $95,000 per year.

This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President.

The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans.

The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement.

The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year.

For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Under the general direction of the Chief of Police, the Emergency Management and Business Continuity Manager is responsible for the administrative, operational, fiscal and programmatic oversight of the emergency management and health & safety programs and services. Manages planning, budgeting, training, and programming related to the emergency preparedness and response functions. Serves as a liaison with local state, and federal agencies to ensure compliance and works directly with staff, faculty, and students to develop, implement, manage, and continually improve campus-wide emergency preparedness, business continuity response plans, and programs to improve the University's ability to respond to emergencies, effectively manage incidents, and systematically restore the campus to full operation following adverse events. Participates in State and Chancellor's Office planning and compliance audits as they related to emergency management.

Responsibilities

Administrative Duties
  • Maintains and updates all resource materials associated with emergency preparedness plans, prepares emergency situation status reports that describe response and recovery efforts, needs, and preliminary damage assessments.
  • Applies for federal funding for emergency management related needs and administers and reports on the progress of such grants.
  • Assists in the management of funds by planning, developing, and controlling preparation the department budget relating to University Emergency Preparedness.

Police Creation, Review, and Compliance
  • Develops and reviews the Emergency Operations Plan and all annexes in order to meet and/or exceed compliance standards established by the Federal Emergency Management Agency (FEMA), keeps informed of federal, state, and local regulations affecting emergency plans and ensures that plans adhere to these regulations, proposes alteration of emergency response procedures based on regulatory changes, technological changes, or knowledge gained from outcomes of previous emergency situations, and develops and performs tests and evaluations of emergency management plans in accordance with state and federal regulations.
  • Develops hazard-specific plan that outline operating procedures to be used in response to disasters or emergencies, such as accidents and terrorist attacks, and in recovery from these events.
  • Reviews emergency plans of individual campus departments to ensure their adequacy.
  • Researches and oversees campus compliance with CSU, State, and Federal emergency preparedness guidelines, regulations, and policy.

Operational Preparedness
  • Establishes and maintains a campus emergency response team assigned to staff the University's Emergency Operations Center (EOC), facilitates the activation of the EOC, and serves as the Deputy Emergency Operations Center Manager in the event of an activation or as the Emergency Operations Center Manager.
  • Keeps informed of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of plan implementation.
  • Ensures the Emergency Management call lists are up-to-date and functional, conducts quarterly reviews and verification of call lists and publishes updates, and maintains the building coordinator roster.
  • Coordinates disaster response or crisis management activities, such as ordering evacuations, opening shelters, and implementing special needs plans.
  • Collaborates with other campus departments to ensure effective coordination and oversight of the Volunteer Team Leader (VTL) building program.
  • Develops and maintains liaisons with municipalities, county departments, other emergency response organizations (such as Red Cross), and similar entities to facilitate plan development, response effort coordination, and exchanges of personnel and equipment, consults with officials of local and area governments, schools, hospitals, and other institutions to determine their needs and capabilities in the event of a natural disaster or other emergency.
  • Inspects facilities and equipment, such as emergency management centers and communications equipment, to determine their operational and functional capabilities in emergency situations.
  • Conducts and inventory to determine the types of emergency-related needs to be addressed in disaster planning or provide technical support to others conducting such surveys.
  • Responds to emergencies that directly or indirectly impact the operation of the University in accordance with the guidelines established within the California State University Emergency Operation Plans, the Federal Emergency Management Agency (FEMA), and the National Incident Management System.
  • Coordinates responses by all appropriate campus resources during an actual event to ensure timely and effective response and manages recovery in a post-incident environment.

Training
  • Plans, develops, and implements a variety of table-top, functional, and full scale exercises designed to test the University's ability to respond to various situations using an all-hazards approach to emergency management designed to test different departments in the University and identify gaps in the current response plan.
  • Designs and administers emergency or disaster preparedness training courses that teach individuals how to effectively respond to major emergencies and disasters, trains groups in the preparations of long-term plans that are compatible with federal and state plans, provides guidance for levels and types of training needed for campus emergency responders and other key members of the campus community, identifies training resources, coordinates attendance, and maintains an accurate database detailing training curriculum received by individuals on campus to ensure the University is compliant with current NIMS requirements of having emergency responders trained in required ICS courses.
  • Attends meetings, conferences, and workshops related to emergency management to learn new information and to develop working relationships with other emergency management specialists and studies emergency plans used elsewhere to gather information for plan development and improvement.
  • Develops instructional materials and makes presentations to groups to provide information on emergency plans and the implementation process.

Business Continuity
  • Maintain and review CSU Business Continuity Plan to assure compliance.
  • Update CSU Business Continuity Plan as needed.

Other Duties as Assigned
  • Performs other job-related duties and special projects as assigned.

Required Qualifications
  • Thorough knowledge of emergency management programs.
  • Knowledge of principles, concepts, and terminology in emergency preparedness and of legal/regulator basis for current emergency management and homeland security initiatives and programs.
  • Well versed in Standardized Emergency Management Systems (SEMS), Incident Command Systems (ICS), the California Emergency Services Act, the Natural Disaster Assistance Act, and the Robert T. Stafford Act.

Minimum Qualifications
  • Bachelor's degree or equivalent in a related field.
  • Three (3) years of experience in public safety or law enforcement.
  • Ability and specialized skills to: take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Experience in investigating and analyzing problems with a broad administrative impact and implications; ability to train others and provide lead work direction.
  • Ability to interpret and apply a wide variety of policies and procedures to develop conclusions and make recommendations.
  • Ability to perform basic research and statistical analysis.
  • Ability to analyze data and make accurate projections using business mathematics and basic statistics.
  • Ability to communicate effectively both orally and in writing.

Preferred Skills and Knowledge
  • One (1) year of experience in Emergency Management.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

At CSUEB, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Emergency Management and Business Continuity Manager will be evaluated on each.

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu.

Closing Date/Time: Open until filled

Job Address

Hayward, California 94542 United States View Map