Sheriff's Records Specialist II - Trainee

  • Monterey County Human Resources
  • Salinas, California
  • Sep 20, 2021
Full Time Education and Training Public Safety

Job Description

Position Description

$3,215.70 - $4,389.30 /Monthly

Open Filing Period

Priority Screen Date: April 30, 2021

Exam #21/80I16/04AMO

All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis until the position is filled.

Written Exam Date: Wednesday, September 15 8:00 AM and 1:30 PM

The Sheriff 's Office is comprised of the Administration, Corrections and Enforcement Operation Bureaus. The Sheriff's Office delivers public safety to the residents of Monterey County by providing 24-hour uniformed patrol, investigations, custody services, court security, and law enforcement support.

The Sheriff's Records Specialist works in the Records Division of the Administration Operations Bureau. This non-safety position works within a 24-hour, 7-day weekly schedule and independently performs complex specialized law enforcement records work requiring a working knowledge and application of law enforcement codes, vocabulary and procedures.

The Sheriff's Records Specialist II-Trainee receives on the job training and is expected to be fully performing at the journey-level upon completion of the 9-12 month training program.

The ideal candidate will be flexible, adaptable, have strong customer service skills and able to communicate effectively. The ideal candidate will demonstrate the ability to read and process various legal documents and will also get along with others and be a team player.

The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

Will have a proven track record demonstrating the following knowledge, skills, and abilities:

Thorough Knowledge of:
  • Basic functions and activities of a law enforcement agency
  • Basic record keeping and accounting methods and procedures
  • Computer operating systems
  • Correct English usage, grammar, and rules of punctuation and spelling
Working Knowledge of:
  • Standard and legal requirement on confidentiality and privacy
Skill and Ability to:
  • Assume responsibility for a major clerical function to include the resolution of problems
  • Input, update, retrieve, store, purge information, and release data; identify vital information quickly and accurately, utilizing multiple automated and manual law enforcement data and filing systems
  • Enter, modify, and retrieve data into local, state, and national databases
  • Read and process various legal documents such as court orders, booking documents, arrest records, incident records, files, and cases to identify information
  • Use discretion and sound judgment in the handling of restricted or sensitive and confidential information ensuring the security and confidentiality of restricted information
  • Assist in training as needed; give direction and guidance on specific assignments; and review and correct errors of others
  • Use a variety of office equipment such as computer terminals, telephones, cash registers, fax machines, tele copiers or printers
  • Maintain cooperative relationships with co-workers, members of the public and others contacted through the course of work; respond in a positive manner to supervision and direction; and attend and perform duties on a regular, reliable and consistent basis.

Examples of Duties
  • Maintains confidential criminal records related to law enforcement activity; operates, accesses, and queries multiple automated and manual criminal justice information systems and subsystems.
  • Updates, maintains, and processes criminal records such as: warrant, subpoena, restraining order, criminal and traffic citation, felony and misdemeanor warrant, CLETS, NCIC.
  • Relays information by telephone or radio on individuals and vehicles to officers in the field; and confirms warrant information to field officers for service.
Visit the Monterey County website to view the complete job description:
Examples of Experience/Education/Training
Any combination of training, education, and/or experience which provides for the knowledge, skills, and abilities required to perform the duties listed above is qualifying. An example of a way these requirements might be acquired is:

Two years of progressively responsible clerical experience of which one year was performing duties equivalent to the Monterey County class of Sheriff's Records Specialist.
Additional Information
The required conditions of employment include, but are not limited to the following:
  • Successfully pass a thorough background investigation which includes a polygraph examination or voice stress analysis
  • Work flexible hours, shifts, weekends and holidays and be subject to holdover and callback duty
  • Provide a telephone number or means by which employee can be reached
Monterey County offers an excellent benefits package. To view the "J" Unit Benefit Summary please visit our website This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link . Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical / Religion .

As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures

Apply On-Line at , by 11:59 PM(PST)


Hard copy applications may be obtained from and submitted during normal business hours,

Monday - Friday, 8:00 AM - 5:00 PM by contacting:

Monterey County Sheriff's Office

Attn: Human Resources

1414 Natividad Road

Salinas, CA 93906

Phone: (831) 755-3744 or (831) 755-3702 Fax: (831) 755-3828

The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:
  • A completed County of Monterey Employment Application
  • Responses to the Supplemental Questions
All application materials must be received by the priority screen date for a guaranteed review. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact LynnRose Alig, Human Resources Analyst, at (831) 7553744 or .

Closing Date/Time:

Special Instructions

Please mention you found this employment opportunity on the job board.

Job Address

Salinas, California United States View Map