Associate Registrar (Administrator I) (503571)

  • Cal State University (CSU) Dominguez Hills
  • Carson, California
  • Sep 28, 2021
Full Time Administration and Management Records Management

Job Description

Description:

Position Information

This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Conditions of Employment

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Application Deadline & Salary Information

Review of applications will begin August 16, 2021, and the position will remain Open until Filled.

Salary is commensurate with experience.

Major Duties

Under the general direction of the Registrar, this position provides leadership to and management of the activities of Student Record, Registration, Imaging, Evaluation, Degree Audit/Transfer Credit, and Articulation units within the Registrar's Office. The responsibilities include oversight and management of student records, registration technology, grading processes, transcript and enrollment verification requests. The incumbent will oversee the completion of graduation checks, graduation clearance, and transfer credit reports using the functionalities in the Academic Advisement module in PeopleSoft. The incumbent ensures that academic requirements encoded in Peoplesoft correctly reflect University requirements and transfer credit equivalencies reflect established articulation agreements. The incumbent may be appointed a committee member or task force to represent the department on matters related to degree requirements, graduation, or other related University projects and initiatives.

This position serves as primary contact with various units such as Admissions, Financial Aid, Student Financial Services, Orientation, Testing office, and academic departments.

Qualifications

Required Education: Bachelor's degree from a four-year College or University.

Required Experience: Five (5) years of responsible, related professional experience including or supplemented by two years of progressively supervisory and/or management experience. Proficient in the use of on-line student information systems.

Required Knowledge, Skills, and Abilities: Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Ability to: plan, organize and work independently; ability to analyze administrative, organizational and personnel management problems to reach practical and logical conclusions and to put effective changes into practice; ability to establish management goals and follow through on their implementation; ability to respond positively to changing or challenging situations; ability to develop and maintain effective, cooperative and harmonious working relationships in circumstances which may involve the denial of requests or the necessity to persuade others to accept a different point of view.

Required Certification: Valid Driver's License

Preferred Education: Master's degree in a related field such as Student Personnel, Higher Education Administration or Personnel Management or Public Administration are highly desirable.

Responsibilities

40% - Management of the day-to-day operations of the Registrar's Office including providing leadership to the Records and Registration, Graduation, Evaluation, Degree Audit/Transfer Credit, Articulation, Certification and Customer Service units. Plans and evaluates processes related to registration, graduation evaluation and records maintenance. Hire, train, develop, evaluate performance of staff members. Ensure that students receive timely, accurate information and excellent customer service when registering for classes, obtaining academic transcripts and graduation processing. The Associate Registrar is accountable for the security, integrity, and confidentiality of student's academic record. Provide leadership and skills to achieve the goals sent by the department, cluster, division of Student Affairs, and the campus.

20% - Responsible for administration of policies outlined in the University catalog, federal, state, and system-wide regulations such as Title 5, FERPA, Chancellor's Office executive orders, and presidential memorandums. The Associate Registrar also provided expertise to campus, state, or federal policies when needed. Works in consultation with the Registrar to develop office policies and procedures. Develop and revise office procedures and business process guides utilized by staff. Develops training materials and conducts one-on-one and group training sessions for the Registrar's Office staff and the campus community. Notifies the staff regarding policy and procedural changes. Monitors and reviews all processes and registration functions to ensure that data is processed correctly and desired results are achieved; Analyzes current business processes and recommends data and process enhancements. This position also independently runs complex processes, including enrollment appointments, holds, disqualification, remediation, wait-listing, repeat checking, remediation updates, etc

10% - Research and resolve complex student problems which may include collaboration with other offices such as Financial Aid, Cashier's Office, Student Financial Services, and the University Advisement Center. Work collaboratively with the SA analysts and the IT staff to identify and resolve system issues and problems and to develop and implement system modifications.

5% - Other duties as assigned.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9



Closing Date/Time: Open until filled

Job Address

Carson, California 90747 United States View Map