Accounts Payable Manager (MPP I)
Type of Appointment: Full-time, Management Personnel Plan (MPP I)
Salary Range: Commensurate with Qualifications and Experience
Recruitment Closing Date: Open Until Filled
First Review: July 6, 2021
REQUIRED (All candidates must submit the following)
An on-line application
A letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement
A current résumé or curriculum vitae
Three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position.
ABOUT THE DEPARTMENT
The Finance and Administrative Services (FAS) department provides the following services to the University: budget planning, financial reporting, disbursements, third party billing/accounts receivable, student services, student aid accounting, cash receipts/cashiering, cash flow management, investment audit coordination, PeopleSoft Finance.
The Accounts Payable department is an organizational unit within University Accounting Services at Cal Poly Pomona. The department is responsible for ensuring that disbursements are made in accordance with applicable laws, regulations and policies set forth by the State Controller's Office, CSU's Chancellor's Office and other state and federal agencies. The department must comply with appropriate state and federal tax reporting requirements. The Accounts Payable department works closely with General Accounting and Procurement and Support Services. The department also communicates with on campus personnel and outside vendors. The Accounts Payable department plays a key role in the operations, enhancement, and upgrades to the campus PeopleSoft and Concur systems.
DUTIES AND RESPONSIBILITIES
Responsible for managing and overseeing the day-to-day operations of Accounts Payable and travel; including payment processing to ensure that expenditure authority, purchasing, travel and hospitality policies are enforced. Review and manage the workload of six (6) Accounts Payable staff, ensuring adequate coverage is maintained to meet payment terms and customer expectations. Responsible for providing assistance and training to Accounts Payable staff and campus end users on areas including, but not limited to, payment processing, travel procedures, hospitality, and moving and relocation. Provide active leadership and strategic oversight to foster a customer-focused environment interacting with a variety of sources including departments, suppliers, peers, Accounts Payable staff, and management. Ensure customer requirements and expectations are executed timely and accurately, along with verifying that issues are resolved. Promote positive department morale by interacting with the team in a consistently professional manner.
Responsible for identifying regulations and other fiscal compliance requirements in the area of Accounts Payable and travel that must be adhered to and implement policies and procedures to ensure campus compliance. Document business processes for reference and consistent practice. Actively collaborates on strategic planning and procedural implementations for system upgrades/changes and process workflow. Develop reporting mechanisms and procedures and recommend improvements where necessary. Generate a variety of reports for analysis of data and/or distribution to management; receives and analyzes various reports and acts upon the data as appropriate.
Responsible for planning, program management and coordination of the university travel program, including developing and updating policies and procedures, campus user guides, training programs, oversight of the Corporate Travel Credit Card Program, identify opportunities to realize cost savings and ensure compliance with all CSU, campus, state, and federal legal requirements. System administrator and point of contact for the Concur eTravel system, including coordinating system upgrades and new module implementation, maintenance of audit rules, account maintenance, approval workflow, reporting and campus functional support.
Provide adequate back-up support for processes such as vendor management approval, pay cycle processing and approval, 1099 processing and reporting, and processing voids/stop payments when needed. Review and audit a high volume of complex invoices for appropriateness of payment, interpretation and application of accounting policies and procedures, internal controls, and compliance with applicable laws and regulations. Review and approve wire transfer payments within the campus banking institution.
Participates in the preparation of year-end closing procedures for both Legal and GAAP, including financial and operational audits, etc. Oversee and review the compilation of year-end expenditure accruals and preparation of audit working papers. Assist with external audit firm inquiries and locate supporting documentation, as requested.
Ensure compliance with all state and federal rules, tax regulations and guidelines as they 10% relate to Accounts Payable. Collaborate with campus GAAP & Tax Manager and Tax Specialist regarding sales/use tax interpretation and application, 1099, non-California
resident and foreign national withholding requirements.
Aid in the continual monitoring of the PeopleSoft finance system to ensure conformity with Legal, FIRMS, GAAP and GASB requirements; including oversight of the PeopleSoft Accounts Payable module, ensuring that functionality is fully tested and that all implementation and upgrade projects remain on target. Assist in the design, development, update, and maintenance of all applicable procedure manuals, including any campus level desk procedures manuals. Provide OnBase support for University Accounting Services to aid in maintaining compliance with the CSU and campus record retention policies. Perform other duties and responsibilities as assigned by the Director and Controller of University Accounting Services and/or by the Associate Vice President of Finance and Administrative Services to meet the operational needs of University Accounting Services and the University; which may entail research, documentation of department and university procedures to ensure proper internal controls are in place, additional account analysis and reconciliations, implementation of various systems to enhance the effectiveness and efficiency of department operations, draft and facilitate campus-wide training over various subjects maintained by University Accounting Services, and aid in the update of the department website.
Bachelor's degree from an accredited university with a major in accounting, business administration, finance or closely related field AND two (2) to five (5) years of professional accounting experience required; including at least one (1) year of experience in a supervisory role. Extensive knowledge of public accounting industry standards, Legal, FIRMS, GAAP and GASB standards and basis of accounting. PeopleSoft report writing and demonstrated ability to use Microsoft Office programs. Must possess strong problem solving, analytical, organizational and communication skills; with experience in financial analysis and reporting.
Must possess excellent communication (verbal/written), interpersonal, problem solving, and customer service skills. Experience in a university/non-profit setting using PeopleSoft applications; MBA is strongly desired.
APPOINTMENT AND SALARY
Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level I position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits.
CLOSING DATE AND HOW TO APPLY
Review of complete applications will begin July 6, 2021 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job ID # 63132. All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position.
A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml
Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html
CONDITION OF EMPLYMENT
The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.
Closing Date/Time: Open until filled