Administrative Support Coordinator (498865)

  • Cal State University (CSU) San Jose
  • San Jose, California
  • Mar 16, 2021
Full Time Administration and Management Clerical and Administrative Support

Job Description

Description:
Reporting to the Department Chair and receiving work lead direction from the Department Analyst, the Administrative Support Coordinator works independently to provide administrative support to the department in the Lucas College of Business (LCoB).

Key Responsibilities:
•Process all Student Assistant, Course Student Assistant, and Instructional Student Assistant hiring and tracking for Marketing and Business Analytics Department.
•Coordinate all aspects of faculty office moves and office assignment including packing and moving supplies and furniture, telephones, computers. Ensure faculty have teaching supplies, keys to facilities, and general office-setup.
•Submit and manage all facility related requests for the Department.
•Act as a front-line receptionist, answer phones, respond to inquiries about department programs, policies and procedures, run errands, distribute mail and make photocopies.
•Research, troubleshoot, resolve and disseminate moderately complex academic-related problems for students and faculty.
•Responsible for processing student grade changes.
•Assist Department Chair and Analyst with faculty recruitment process.
•Maintain and order office equipment and general supplies and distribution. Process key, equipment, and service requests.
•Pickup for student assistants, master payroll, and miscellaneous paychecks.
•Temporary Duties: while campus is working remotely, support to the other LCoB Undergraduate departments for Department Coordinator administrative & procurement tasks.
•Responsible for following the SJSU travel guide and using Financial Transaction Services (FTS) to process travel expense claims to reimburse employees. Assist faculty in making travel arrangements, assign account numbers, track sources of funds, and monitor travel expenditures.
•Prepare and process purchase requisitions, direct pay and reimbursement claims. Interact with purchasing and accounts payable when needed to complete all requests.
•Maintain department faculty grants. Input and track expenditures. Reconcile all grants using Data Warehouse.
•Responsible for coordination and preparation of expenses with department Tower Foundation and Research Foundation accounts.

Closing Date/Time: Open until filled

Job Address

San Jose, California United States View Map