Administrative Support & Budget Coordinator (Administrative Support Coordinator II) (498858)

  • San Diego State University
  • San Diego, California
  • Mar 16, 2021
Full Time Accounting and Finance Administration and Management Clerical and Administrative Support Public Health

Job Description

Position Summary

Under the direct supervision of the Director for New Student and Parent Programs, the Administrative Support and Budget Coordinator provides clerical and administrative support functions of the Office of New Student and Parent Programs in a responsible, confidential and professional manner. The position is accountable for supporting, contributing to, coordinating and leading general and administrative support to the programs within the department that serve students, faculty, staff, and/or other university constituents.

In addition, the Administrative Support and Budget Coordinator has oversight responsibilities for department funds, to include accounting, purchasing, preparation and review of various fiscal and accounting forms, serving as budget officer and designated liaison to staff in Student Affairs and Campus Diversity Resource Management, interacting with appropriate department staff to identify, prepare and submit draft fiscal budget requirements. The incumbent coordinates the processing of personnel records, student employees, including payroll and attendance reports, and other human resources forms and documents. The Administrative Support and Budget Coordinator Identifies and tracks salary savings, position conversions, and prepares reports on all salary commitments and savings. The incumbent provides project leadership and supervision, and represents New Student and Parent Programs within and outside the organization as assigned by the appropriate administrator. Work requires coordination and communication on all levels within the organization and the campus community.

The ideal candidate for this position possesses prior clerical and administrative experience (i.e, budget, fiscal forms, processing payments, payroll), enjoys working in a fast-paced environment, and is flexible to the needs of the department, students, parents and the communities we serve. In addition, this position serves as one of the first to interact with prospective and admitted students and families over the phone or in person, and the ideal candidate will have excellent interpersonal and verbal and written communication skills that will positively represent the department and university as a whole. And finally, the ideal candidate will be detail oriented, a team player, and passionate about orientation, transition and retention initiatives that support student success at SDSU.

For more information regarding New Student and Parent Programs, click here.

This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

Exceptional customer service skills
Ability to maintain cordial, confidential, professional relationships with staff, faculty, parents, and students.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
Ability to be flexible in dealing with day-to-day changes in priorities.
Must be detail oriented, highly organized, creative, and able to remain composed under stress.
Experience to be fully functional in or ability to quickly learn, all technical aspects of work assignments.
Specialized Skills

Ability to work occasional evenings and weekends
Experience in using, or the ability to quickly learn, MS Excel and creating/editing spreadsheets for reporting purposes
Experience in using, or the ability to quickly learn, Oracle, Banner and PeopleSoft to support budget and human resource-related activities
Knowledge of and ability to apply budgetary and accounting standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations
Must have the ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Must have expertise in investigating and analyzing problems with a broad administrative impact and implications.
Compensation and Benefits

Starting salary upon appointment not expected to exceed $3,700 per month. CSU Classification Salary Range: $3,115 - $5,639 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

Supplemental Information

Application materials, including cover letters and resumes, will begin on February 17, 2021. To receive full consideration, apply by February 16, 2021. This position is open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact or 619/594-7901.

Advertised: Feb 03, 2021 (4:00 AM) Pacific Standard Time
Applications close: Open until filled
Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map