California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Amount: $3,694 - $4,865 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Office of Admissions is an organizational unit of the Division of Academic Affairs, which strives for excellence through a student-centered philosophy. The division has adopted a set of values that every Academic Affairs staff member is responsible for promoting. In performing the duties assigned to this position, all staff members are expected to consistently demonstrate attitudes and behaviors that are in keeping with these divisional values. The Office of Admissions is responsible for admissions activities for all undergraduate and graduate students, as well as the recruitment activities for international prospective students. The Office is meeting the nonresident goals of the University by promoting the image of the University, its programs and uniqueness both domestically and internationally. The Office is also charged with assisting with the setting and meeting of the enrollment goals of the University via strategically reviewing trends, needs and capacity issues; planning with Deans and senior management; developing relationships with the campus and external communities; providing timely, accurate and comprehensive services to students and the campus throughout the recruitment, admission and enrollment processes. DUTIES AND RESPONSIBILITIES Management Support Independently plan and schedule monthly meetings with the Sr. AVP and direct reports: Initiate the requests, maintaining the Director's calendar, confirming the meetings, requests agenda items, sends meeting reminders, and prepares appropriate binder for each meeting. Liaison between the Office of Admissions and direct reports, assisting with operational and procedural office and administrative difficulties. Liaison between the Office of Admissions and other University departments and divisions. Assists the Director and Associate Directors on special projects and initiatives, including execution, coordination, implementation, and evaluation of the project. Coordinates and schedules the Director, Associate Directors and Admission Systems Module Lead travel Office Support Provide day-to-day administrative support for the Director of Admissions. Includes a full range of complex work assignments involving the use of judgement and discretion. Performs work independently with general guidance and manages multiple work priorities. Understand, interpret, and communicate Office of Admission policies and procedures when planning and coordinating work activities and providing direction to others. Serve as the administrative assistant and first point of contact for the Office of Admissions where work assignments include coordinating meetings, Zoom conference calls, complex projects, activities, inquiries, online chat, and responses for the Director. Work assignments require handling of multiple work priorities and accountability for own work results. Logs, reviews, and tracks all division HR related documents (recruitments, in-range progressions, re-classifications, stipends, etc.). Evaluates documentation for proper routing and signatures. Routes paperwork via email to the appropriate parties for review, and to the Provost's Office for input. Serve as a primary information resource and ensure continuous office operation, control workflow, and set priorities. Independently analyze and address problems using reasoning and interpretation of administrative theories to develop and recommend alternatives and best course of action. Make independent decisions based on knowledge and understanding of the Director's priorities and goals. Plan and provide research in the development and implementation of Office of Admission policies and procedures. Provide input and feedback on office automation planning and coordination. Organize and present information and ideas to the Office of Admissions staff on behalf of the Director and Associate Directors. Personnel Administration Serve as the Office of Admissions personnel, payroll coordinator and timekeeper. Assist the Director with sensitive and confidential personnel issues. Serve as primary liaison to Human Resources and Payroll Services on matters relating to management and staff recruitments, transfers, terminations, reclassifications, and other issues. Provide administrative support for departmental recruitments and searches adhering to university policies and procedures. Review's position requests and recommends solutions to position and/or funding issues. Prepare and track personnel recruitments, searches, position descriptions, and performance evaluations. Assist with the development of job announcements and advertisements in appropriate media and organizations. Coordinate and schedule qualified candidates for interviews Orient new staff of department and university policies and procedures Coordinate with Division of Information Technology for security change control, computer installation, workspace, phones, email access, etc. Complete student assistants attendance reports and payroll documents and assure they are signed, dated, and submitted to Payroll Services as needed. Recommend student assistant(s) for hire, orient and train student assistants, lead and provide input for evaluations. Budget Administration Manage, monitor, and maintain the Director's office budget and oversee the cluster department budgets; oversees multiple funding sources including State and Foundation budgets. Process budget transfers, journal entries, billing, requisitions, purchase orders, staff reimbursements, and invoices for routine department activities as well as special events and committee budgets. Monitor's usage of department credit cards and processes/reconciles monthly balance and summary reports. Analyze fund use to compile and write weekly finance reports for the Director. Serve as a liaison to University Financial Services, Budget Office, Procurement and Support Services, and Foundation Financial Services. Collaborate with the director and advise the Director of significant budget issues, trends, irregularities and/or corrective actions. Analyze and make recommendations on expenditures, department needs, and other activities with potential budget impacts for consideration and/or approval and coordinates with Procurement, Budget Services, and University Financial Services to conduct activities related to fiscal year-end closeouts/administrative processing. Office of Admissions Participates in all Office of Admissions Enrollment Cluster and divisional staff development and staff meetings. Serves as a part of the Office of Admissions coordination team in areas of marketing and communication; advises managers on marketing and public information issues. Adheres to laws and policies established in regards to computer data, records, accounting and personnel by the California State University, Cal Poly Pomona, and the Office of Admissions to show sensitivity and appropriate conduct as a University employee. Performs administrative and programmatic duties as assigned QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. Preferred Qualifications Analytical skills or ability to develop them Ability to understand problems from a broad perspective and anticipate the impact Ability to work independently Ability to handle multiple work priorities and projects Ability to use judgment and discretion to act when precedents do not exist Ability to troubleshoot office administration problems and respond to inquiries and requests Knowledge and understanding of CPP policies and procedures Strong customer service Thorough knowledge of executive level office procedures Skilled in desktop computing specifically Microsoft Outlook Suite Ability to use campus resources to acquire needed information Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $3,518 and maximum $6,791 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Mar 27 2024 Pacific Daylight Time Applications close: Apr 10 2024 Pacific Daylight Time Closing Date/Time:
Mar 28, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Amount: $3,694 - $4,865 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Office of Admissions is an organizational unit of the Division of Academic Affairs, which strives for excellence through a student-centered philosophy. The division has adopted a set of values that every Academic Affairs staff member is responsible for promoting. In performing the duties assigned to this position, all staff members are expected to consistently demonstrate attitudes and behaviors that are in keeping with these divisional values. The Office of Admissions is responsible for admissions activities for all undergraduate and graduate students, as well as the recruitment activities for international prospective students. The Office is meeting the nonresident goals of the University by promoting the image of the University, its programs and uniqueness both domestically and internationally. The Office is also charged with assisting with the setting and meeting of the enrollment goals of the University via strategically reviewing trends, needs and capacity issues; planning with Deans and senior management; developing relationships with the campus and external communities; providing timely, accurate and comprehensive services to students and the campus throughout the recruitment, admission and enrollment processes. DUTIES AND RESPONSIBILITIES Management Support Independently plan and schedule monthly meetings with the Sr. AVP and direct reports: Initiate the requests, maintaining the Director's calendar, confirming the meetings, requests agenda items, sends meeting reminders, and prepares appropriate binder for each meeting. Liaison between the Office of Admissions and direct reports, assisting with operational and procedural office and administrative difficulties. Liaison between the Office of Admissions and other University departments and divisions. Assists the Director and Associate Directors on special projects and initiatives, including execution, coordination, implementation, and evaluation of the project. Coordinates and schedules the Director, Associate Directors and Admission Systems Module Lead travel Office Support Provide day-to-day administrative support for the Director of Admissions. Includes a full range of complex work assignments involving the use of judgement and discretion. Performs work independently with general guidance and manages multiple work priorities. Understand, interpret, and communicate Office of Admission policies and procedures when planning and coordinating work activities and providing direction to others. Serve as the administrative assistant and first point of contact for the Office of Admissions where work assignments include coordinating meetings, Zoom conference calls, complex projects, activities, inquiries, online chat, and responses for the Director. Work assignments require handling of multiple work priorities and accountability for own work results. Logs, reviews, and tracks all division HR related documents (recruitments, in-range progressions, re-classifications, stipends, etc.). Evaluates documentation for proper routing and signatures. Routes paperwork via email to the appropriate parties for review, and to the Provost's Office for input. Serve as a primary information resource and ensure continuous office operation, control workflow, and set priorities. Independently analyze and address problems using reasoning and interpretation of administrative theories to develop and recommend alternatives and best course of action. Make independent decisions based on knowledge and understanding of the Director's priorities and goals. Plan and provide research in the development and implementation of Office of Admission policies and procedures. Provide input and feedback on office automation planning and coordination. Organize and present information and ideas to the Office of Admissions staff on behalf of the Director and Associate Directors. Personnel Administration Serve as the Office of Admissions personnel, payroll coordinator and timekeeper. Assist the Director with sensitive and confidential personnel issues. Serve as primary liaison to Human Resources and Payroll Services on matters relating to management and staff recruitments, transfers, terminations, reclassifications, and other issues. Provide administrative support for departmental recruitments and searches adhering to university policies and procedures. Review's position requests and recommends solutions to position and/or funding issues. Prepare and track personnel recruitments, searches, position descriptions, and performance evaluations. Assist with the development of job announcements and advertisements in appropriate media and organizations. Coordinate and schedule qualified candidates for interviews Orient new staff of department and university policies and procedures Coordinate with Division of Information Technology for security change control, computer installation, workspace, phones, email access, etc. Complete student assistants attendance reports and payroll documents and assure they are signed, dated, and submitted to Payroll Services as needed. Recommend student assistant(s) for hire, orient and train student assistants, lead and provide input for evaluations. Budget Administration Manage, monitor, and maintain the Director's office budget and oversee the cluster department budgets; oversees multiple funding sources including State and Foundation budgets. Process budget transfers, journal entries, billing, requisitions, purchase orders, staff reimbursements, and invoices for routine department activities as well as special events and committee budgets. Monitor's usage of department credit cards and processes/reconciles monthly balance and summary reports. Analyze fund use to compile and write weekly finance reports for the Director. Serve as a liaison to University Financial Services, Budget Office, Procurement and Support Services, and Foundation Financial Services. Collaborate with the director and advise the Director of significant budget issues, trends, irregularities and/or corrective actions. Analyze and make recommendations on expenditures, department needs, and other activities with potential budget impacts for consideration and/or approval and coordinates with Procurement, Budget Services, and University Financial Services to conduct activities related to fiscal year-end closeouts/administrative processing. Office of Admissions Participates in all Office of Admissions Enrollment Cluster and divisional staff development and staff meetings. Serves as a part of the Office of Admissions coordination team in areas of marketing and communication; advises managers on marketing and public information issues. Adheres to laws and policies established in regards to computer data, records, accounting and personnel by the California State University, Cal Poly Pomona, and the Office of Admissions to show sensitivity and appropriate conduct as a University employee. Performs administrative and programmatic duties as assigned QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. Preferred Qualifications Analytical skills or ability to develop them Ability to understand problems from a broad perspective and anticipate the impact Ability to work independently Ability to handle multiple work priorities and projects Ability to use judgment and discretion to act when precedents do not exist Ability to troubleshoot office administration problems and respond to inquiries and requests Knowledge and understanding of CPP policies and procedures Strong customer service Thorough knowledge of executive level office procedures Skilled in desktop computing specifically Microsoft Outlook Suite Ability to use campus resources to acquire needed information Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $3,518 and maximum $6,791 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Mar 27 2024 Pacific Daylight Time Applications close: Apr 10 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Assistant Director & Compliance Officer Administrator Level This position is an MPP I in the California State University Management Personnel Plan (MPP), reporting to the Director of Financial Aid . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Student Financial Aid Appointment Type At Will Time Base Full time (FTE 1.0) Work Schedule Monday-Friday 8:00 am-5:00 pm Anticipated Hiring Range $6,509.00 - $7,134.00 Per Month ($78,108.00 - $85,608.00 Annually) Salary is commensurate with experience. Position Summary Reporting directly to the Director of the Office of Student Financial Aid (OSFA), the Assistant Director and Compliance Officer collaborates with the Director and lead staff in OSFA to plan, develop, implement, organize, and oversee all technical aspects of the student financial aid and scholarships processes. The Assistant Director will work collaboratively to use existing technological systems to develop and implement policies and procedures that optimize the efficiency of the staff members within the OSFA. The Assistant Director serves as the expert in all aspects of the United States Department of Education (USDE) networks, regulations, compliance, technical operations, and procedures and is designated as Primary Destination Point Administrator with the federal systems. As part of the Division of Enrollment Management and Student Affairs, the Assistant Director will establish positive working relationships to ensure a smooth flow of information, as well as student data, between the OSFA and other areas within the Division. Position Information Expert Direction & Oversight for Business Operations Responsible for the expert direction, problem-solving, troubleshooting of issues, and design specifications for internal systems. Stay up to date on latest updates from the California Student Aid Commission (CSCAC) and help ensure that all State programs are being run and managed in compliance with CSAC policy. Work closely with the State Financial Aid team to be sure State aid is being processed and disbursed to students in a timely manner. Provide oversight for the OSFA business operations, including all electronic interfaces between these networks and the PeopleSoft/Campus Solutions Financial Aid module. Serve as the unit expert on USDE networks: regulations, compliance, technical, operational, and procedures; serve as the Primary Destination Point Administrator for federal systems. Coordinate training for Financial Aid, Fiscal Affairs, Enrollment Management, Student Affairs, and Information Technology Services support staff in the use of federal systems as necessary. Federal Student Aid Compliance Officer Responsible for administering the Federal Pell Grant, Federal Direct Loan, and Federal TEACH Programs in a manner that is compliant with federal student aid regulations. Coordinate all aspects of federal loan and grant programs, including eligibility determination, originating and reporting of awards and disbursements; and reconciliation of annual payments for over $120M to students enrolled at San Francisco State University. Ensure that at all times Federal programs are properly reconciled throughout the year and for previous award periods. Serve as the Compliance Officer responsible for reviewing all compliance requirements for Federal, State, California State University (CSU) and University regulations affecting financial aid. Collaborate with the OSFA leadership team to ensure that OSFA business operations comply with federal regulations and systems of controls specified on written office procedures are reflected in business operations. Supervise the work performed by student service professionals assigned to all student aid programs. Student Service Provision Provide direct service and information to students and parents, including counseling around Federal, State, and University financial aid policies and procedures in-person, online, or using social media. Review student and parent documents with financial aid applications to determine eligibility for financial aid; award financial aid to qualified students. Help to prepare and present information to students and families at various on and off-campus events. Review student/parent appeals and administer professional judgment on a case-by-case basis. Collaborate with leadership teams in other units on campus to ensure that fiscal integrity and compliance with regulation are maintained. Coordinate Strategic Enrollment Management Planning Develop automated solutions that are strategic and ensure the mission and goals of the OSFA and University are achieved. Collaborate with administrators and designated staff members in the Division of Enrollment Management and Student Affair to ensure a smooth flow of information regarding services for new and continuing students at SF State. Collaborate with leadership teams in other units on campus to ensure that fiscal integrity and compliance with regulations are maintained. 5% - Other duties as assigned At All Times • Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) • Demonstrate safe work practices for oneself, others, and the office environment. Minimum Qualifications Management Skills: Possesses enthusiasm and ideas for managing staff that will result in a team that is cohesive, professional, and committed to providing consistent and high-quality service. Experience evaluating and coaching staff in ways that build employee skills and productivity. Knowledge of strategic budgeting principles. Technical Skills: Possesses excellent analytical and technical skills. Ability to effectively use these skills when communicating with the various on and off-campus programs. Financial Aid Experience Possesses at least 5 (?) years of Financial Aid or equivalent Higher Education experience. Education Bachelor’s degree in counseling, education, management, public administration, or a related degree. Preferred Qualifications Candidates with a Master’s degree or currently seeking a Master’s degree are preferred. Five years of progressively responsible professional/managerial student services experience in a university setting which includes mentoring or advising students, analysis, and resolution of complex student services issues, and organizing staff to accomplish unit objectives. Knowledge of local, State, and Federal laws and regulations that impact students and the University. Report writing experience is also highly desired. Experience in higher education setting. Experience providing excellent customer service. Experience assisting and advocating for students and parents, helping them navigate through the Financial Aid processes. Demonstrated experience working in student services. Excellent writing, oral communication, interviewing, and counseling skills. Detail oriented. Ability to learn and interpret regulations and policies. Ability to work in a highly automated environment. Experience with Financial Aid programs. Familiarity with Oracle Campus Solutions (CS), United States Department of Education electronic access: National Student Loan Data System (NSLDS) and Common Origination & Disbursement System (COD) websites. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written, and nonverbal communication skills. Customer/Client Focus with an emphasis on problem-solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special Repetitive wrist/finger motions with the use of a computer. Computer usage for extended periods of time. Sustained computer use. Must be able to work in a customer services environment and travel off-campus to facilitate and/or attend workshops or events. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m. and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline, and/or any other component of this position is subject to change or cancellation at any time. Advertised: Oct 05 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Assistant Director & Compliance Officer Administrator Level This position is an MPP I in the California State University Management Personnel Plan (MPP), reporting to the Director of Financial Aid . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Student Financial Aid Appointment Type At Will Time Base Full time (FTE 1.0) Work Schedule Monday-Friday 8:00 am-5:00 pm Anticipated Hiring Range $6,509.00 - $7,134.00 Per Month ($78,108.00 - $85,608.00 Annually) Salary is commensurate with experience. Position Summary Reporting directly to the Director of the Office of Student Financial Aid (OSFA), the Assistant Director and Compliance Officer collaborates with the Director and lead staff in OSFA to plan, develop, implement, organize, and oversee all technical aspects of the student financial aid and scholarships processes. The Assistant Director will work collaboratively to use existing technological systems to develop and implement policies and procedures that optimize the efficiency of the staff members within the OSFA. The Assistant Director serves as the expert in all aspects of the United States Department of Education (USDE) networks, regulations, compliance, technical operations, and procedures and is designated as Primary Destination Point Administrator with the federal systems. As part of the Division of Enrollment Management and Student Affairs, the Assistant Director will establish positive working relationships to ensure a smooth flow of information, as well as student data, between the OSFA and other areas within the Division. Position Information Expert Direction & Oversight for Business Operations Responsible for the expert direction, problem-solving, troubleshooting of issues, and design specifications for internal systems. Stay up to date on latest updates from the California Student Aid Commission (CSCAC) and help ensure that all State programs are being run and managed in compliance with CSAC policy. Work closely with the State Financial Aid team to be sure State aid is being processed and disbursed to students in a timely manner. Provide oversight for the OSFA business operations, including all electronic interfaces between these networks and the PeopleSoft/Campus Solutions Financial Aid module. Serve as the unit expert on USDE networks: regulations, compliance, technical, operational, and procedures; serve as the Primary Destination Point Administrator for federal systems. Coordinate training for Financial Aid, Fiscal Affairs, Enrollment Management, Student Affairs, and Information Technology Services support staff in the use of federal systems as necessary. Federal Student Aid Compliance Officer Responsible for administering the Federal Pell Grant, Federal Direct Loan, and Federal TEACH Programs in a manner that is compliant with federal student aid regulations. Coordinate all aspects of federal loan and grant programs, including eligibility determination, originating and reporting of awards and disbursements; and reconciliation of annual payments for over $120M to students enrolled at San Francisco State University. Ensure that at all times Federal programs are properly reconciled throughout the year and for previous award periods. Serve as the Compliance Officer responsible for reviewing all compliance requirements for Federal, State, California State University (CSU) and University regulations affecting financial aid. Collaborate with the OSFA leadership team to ensure that OSFA business operations comply with federal regulations and systems of controls specified on written office procedures are reflected in business operations. Supervise the work performed by student service professionals assigned to all student aid programs. Student Service Provision Provide direct service and information to students and parents, including counseling around Federal, State, and University financial aid policies and procedures in-person, online, or using social media. Review student and parent documents with financial aid applications to determine eligibility for financial aid; award financial aid to qualified students. Help to prepare and present information to students and families at various on and off-campus events. Review student/parent appeals and administer professional judgment on a case-by-case basis. Collaborate with leadership teams in other units on campus to ensure that fiscal integrity and compliance with regulation are maintained. Coordinate Strategic Enrollment Management Planning Develop automated solutions that are strategic and ensure the mission and goals of the OSFA and University are achieved. Collaborate with administrators and designated staff members in the Division of Enrollment Management and Student Affair to ensure a smooth flow of information regarding services for new and continuing students at SF State. Collaborate with leadership teams in other units on campus to ensure that fiscal integrity and compliance with regulations are maintained. 5% - Other duties as assigned At All Times • Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) • Demonstrate safe work practices for oneself, others, and the office environment. Minimum Qualifications Management Skills: Possesses enthusiasm and ideas for managing staff that will result in a team that is cohesive, professional, and committed to providing consistent and high-quality service. Experience evaluating and coaching staff in ways that build employee skills and productivity. Knowledge of strategic budgeting principles. Technical Skills: Possesses excellent analytical and technical skills. Ability to effectively use these skills when communicating with the various on and off-campus programs. Financial Aid Experience Possesses at least 5 (?) years of Financial Aid or equivalent Higher Education experience. Education Bachelor’s degree in counseling, education, management, public administration, or a related degree. Preferred Qualifications Candidates with a Master’s degree or currently seeking a Master’s degree are preferred. Five years of progressively responsible professional/managerial student services experience in a university setting which includes mentoring or advising students, analysis, and resolution of complex student services issues, and organizing staff to accomplish unit objectives. Knowledge of local, State, and Federal laws and regulations that impact students and the University. Report writing experience is also highly desired. Experience in higher education setting. Experience providing excellent customer service. Experience assisting and advocating for students and parents, helping them navigate through the Financial Aid processes. Demonstrated experience working in student services. Excellent writing, oral communication, interviewing, and counseling skills. Detail oriented. Ability to learn and interpret regulations and policies. Ability to work in a highly automated environment. Experience with Financial Aid programs. Familiarity with Oracle Campus Solutions (CS), United States Department of Education electronic access: National Student Loan Data System (NSLDS) and Common Origination & Disbursement System (COD) websites. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written, and nonverbal communication skills. Customer/Client Focus with an emphasis on problem-solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special Repetitive wrist/finger motions with the use of a computer. Computer usage for extended periods of time. Sustained computer use. Must be able to work in a customer services environment and travel off-campus to facilitate and/or attend workshops or events. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m. and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline, and/or any other component of this position is subject to change or cancellation at any time. Advertised: Oct 05 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Lead Groundsworker SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Facilities Services - Grounds Housing Appointment Type Probationary Time Base Full-Time (1.0) Work Schedule Monday through Friday; 6:00am - 2:30pm Anticipated Hiring Range $4,000 per month ($48,000.00 Annually) Salary is commensurate with experience. Position Summary Under the direction of the Grounds Operations Manager, the Lead Groundsworker provides working supervision to grounds staff for the performance of general gardening, grounds maintenance, utility services and landscape installation for the Housing facilities. Performs general gardening, grounds maintenance and utility services for Housing facilities. Position Information Plans and schedules work activities; prioritizes and reviews work assignments; provide advice and assistant to other employee in the resolution of technical/operational questions and problems; trains other employees; and provides input on matters relating to employee’s selection and work performance. Waters, fertilizes, and sprays plants and soil to provide nutrition, water or pest control using buckets, hoses, fertilizer bags and hand and push spreaders, backpack, and hand and power tank sprayers. Prepares and treats soil, spreads mulch, rakes leaves, hoes weeds and plants gardens or lawns to maintain attractive, healthy gardens using hands or long and short handled digging, debris removal, and cultivating tools, wheelbarrows and power cultivation and earth moving equipment. Plants are in containers from 4" to 48" in diameter. Inspect plants, identifies common pests and coordinates pest control work in area. Plans the development and maintenance of special planting areas or ornamental gardens and estimates costs of plants and other landscape materials to establish and maintain attractive gardens. Observes daily and seasonal variability of weather and temperature patterns to plan and complete horticultural, irrigation and pest control activities for maximum effectiveness, using available weather sources, written reference material and knowledge and experience. Keeps records and maintains report to document estimates and actual costs for time and materials to summarize and analyze the cost of work activities. Monitors on-line sprinkler scheduling through the Online CalSense central control module. Digs, moves materials and works in trenches and holes to maintain, install, and perform repairs of sprinkler lines and heads to keep underground irrigation systems working properly using long and short handled or digging tools and hand tools such as pipe cutters and wrenches. Inspect services and maintains controllers and underground wiring to ensure proper functioning of irrigation systems using a wide variety of hand tools such as screwdrivers, wire strippers pliers and electrical testing devices. Prunes trims and stakes trees, hedges and shrubs and removes trimmings and other debris using short and long handled pruners, ladders, hand and power saws, hedge trimmers, debris removal tools and hands. Collects and loads debris into tarps and containers or trucks up to 72" above ground level. Transports drives and operates wood chipper. Orders, receives and stores supplies necessary to complete job activities using a computer, forms, pen or pencil, telephone and other office equipment. Maintains hoses, sprinklers and related tools and equipment to ensure proper working order using hands and hand tools. Operates and maintains power equipment to achieve efficiency using power mowers, sweepers, edging machines, trimmers, chain saws, sprayers, spreaders, rot tillers and blowers and other gardening power equipment. Maintenance activities include cleaning, lubricating and adjusting equipment, sharpening blades and replacing damaged or worn parts external to engine block and carburetor. Installs and maintains paving, drains, benches, fences, retaining walls and similar structures to maintain integrity and function of the structure, furniture, fences, and retaining walls using lumber, asphalt, concrete, concrete blocks, granular materials and long or short handled digging and debris removal, masonry, leverage and fabrication tools and power cutting, excavation, fabrication, demolition or compaction equipment. Prepares infields and lines athletic fields to meet requirements of sporting events using hand and power tools and equipment and paint, powdered limestone, long handled grading tools, tractor or truck and drag mat. Aerifies lawns to maintain health and attractiveness of grass using flags to guide work with self- propelled and tractor mounted aerating equipment. Applies pesticides and fertilizers as necessary using sprayer attachments for tractor. Other duties as assigned. Minimum Qualifications Knowledge: Thorough knowledge of methods, materials, and tools and equipment used in planting, cultivating, and caring for flowers, shrubs, lawns, and trees. General knowledge of common plant diseases, pests, and weeds; approved methods and materials used in their control and eradication, horticultural methods and materials; and planting and growing requirements of plants commonly grown in California. Abilities: Ability to lay out, coordinate, and oversee the work of others; provide training, interpret policies and explain methods and procedures; inspect and evaluate the work of others; read and write at a level appropriate to the duties of the position; and perform general gardening and grounds maintenance work. Experience: Two years of experience in planting, cultivating and maintaining flowers and shrubs, or in general grounds maintenance work. Preferred Qualifications College level education and supervisory experience preferred. Spanish language fluency preferred. Required License/Certification California Driver’s License, Class C; and Class B may be required if regularly assigned to tree trimming work. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Environmental/Physical/Special Expectations Regarding Working Relationships and Conditions A. Completes job tasks, related support tasks such as cleaning the shop, and emergency response assignments according to the priority in which they are assigned, understanding that specific duties can vary widely from task to task and day to day. B. Coordinates work activities with other department trades and offices to achieve cooperative and effective work relationships and schedules. C. Wears distinctive work clothing, protective clothing and shoes and utilizes other safety equipment and devices to clearly identify campus employees to the public and to provide protection of employees and those around them. D. Communicates with supervisor and colleagues in person and by radio to receive work assignments, communicate circumstances from remote sites and clarify work schedules, assignments, accomplishments, and any obstacles or opportunities encountered, and time and materials used, using voice, written records, and portable radios. E. Works at the Tiburon campus and at other off-site locations, when requested. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Lead Groundsworker SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Facilities Services - Grounds Housing Appointment Type Probationary Time Base Full-Time (1.0) Work Schedule Monday through Friday; 6:00am - 2:30pm Anticipated Hiring Range $4,000 per month ($48,000.00 Annually) Salary is commensurate with experience. Position Summary Under the direction of the Grounds Operations Manager, the Lead Groundsworker provides working supervision to grounds staff for the performance of general gardening, grounds maintenance, utility services and landscape installation for the Housing facilities. Performs general gardening, grounds maintenance and utility services for Housing facilities. Position Information Plans and schedules work activities; prioritizes and reviews work assignments; provide advice and assistant to other employee in the resolution of technical/operational questions and problems; trains other employees; and provides input on matters relating to employee’s selection and work performance. Waters, fertilizes, and sprays plants and soil to provide nutrition, water or pest control using buckets, hoses, fertilizer bags and hand and push spreaders, backpack, and hand and power tank sprayers. Prepares and treats soil, spreads mulch, rakes leaves, hoes weeds and plants gardens or lawns to maintain attractive, healthy gardens using hands or long and short handled digging, debris removal, and cultivating tools, wheelbarrows and power cultivation and earth moving equipment. Plants are in containers from 4" to 48" in diameter. Inspect plants, identifies common pests and coordinates pest control work in area. Plans the development and maintenance of special planting areas or ornamental gardens and estimates costs of plants and other landscape materials to establish and maintain attractive gardens. Observes daily and seasonal variability of weather and temperature patterns to plan and complete horticultural, irrigation and pest control activities for maximum effectiveness, using available weather sources, written reference material and knowledge and experience. Keeps records and maintains report to document estimates and actual costs for time and materials to summarize and analyze the cost of work activities. Monitors on-line sprinkler scheduling through the Online CalSense central control module. Digs, moves materials and works in trenches and holes to maintain, install, and perform repairs of sprinkler lines and heads to keep underground irrigation systems working properly using long and short handled or digging tools and hand tools such as pipe cutters and wrenches. Inspect services and maintains controllers and underground wiring to ensure proper functioning of irrigation systems using a wide variety of hand tools such as screwdrivers, wire strippers pliers and electrical testing devices. Prunes trims and stakes trees, hedges and shrubs and removes trimmings and other debris using short and long handled pruners, ladders, hand and power saws, hedge trimmers, debris removal tools and hands. Collects and loads debris into tarps and containers or trucks up to 72" above ground level. Transports drives and operates wood chipper. Orders, receives and stores supplies necessary to complete job activities using a computer, forms, pen or pencil, telephone and other office equipment. Maintains hoses, sprinklers and related tools and equipment to ensure proper working order using hands and hand tools. Operates and maintains power equipment to achieve efficiency using power mowers, sweepers, edging machines, trimmers, chain saws, sprayers, spreaders, rot tillers and blowers and other gardening power equipment. Maintenance activities include cleaning, lubricating and adjusting equipment, sharpening blades and replacing damaged or worn parts external to engine block and carburetor. Installs and maintains paving, drains, benches, fences, retaining walls and similar structures to maintain integrity and function of the structure, furniture, fences, and retaining walls using lumber, asphalt, concrete, concrete blocks, granular materials and long or short handled digging and debris removal, masonry, leverage and fabrication tools and power cutting, excavation, fabrication, demolition or compaction equipment. Prepares infields and lines athletic fields to meet requirements of sporting events using hand and power tools and equipment and paint, powdered limestone, long handled grading tools, tractor or truck and drag mat. Aerifies lawns to maintain health and attractiveness of grass using flags to guide work with self- propelled and tractor mounted aerating equipment. Applies pesticides and fertilizers as necessary using sprayer attachments for tractor. Other duties as assigned. Minimum Qualifications Knowledge: Thorough knowledge of methods, materials, and tools and equipment used in planting, cultivating, and caring for flowers, shrubs, lawns, and trees. General knowledge of common plant diseases, pests, and weeds; approved methods and materials used in their control and eradication, horticultural methods and materials; and planting and growing requirements of plants commonly grown in California. Abilities: Ability to lay out, coordinate, and oversee the work of others; provide training, interpret policies and explain methods and procedures; inspect and evaluate the work of others; read and write at a level appropriate to the duties of the position; and perform general gardening and grounds maintenance work. Experience: Two years of experience in planting, cultivating and maintaining flowers and shrubs, or in general grounds maintenance work. Preferred Qualifications College level education and supervisory experience preferred. Spanish language fluency preferred. Required License/Certification California Driver’s License, Class C; and Class B may be required if regularly assigned to tree trimming work. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Environmental/Physical/Special Expectations Regarding Working Relationships and Conditions A. Completes job tasks, related support tasks such as cleaning the shop, and emergency response assignments according to the priority in which they are assigned, understanding that specific duties can vary widely from task to task and day to day. B. Coordinates work activities with other department trades and offices to achieve cooperative and effective work relationships and schedules. C. Wears distinctive work clothing, protective clothing and shoes and utilizes other safety equipment and devices to clearly identify campus employees to the public and to provide protection of employees and those around them. D. Communicates with supervisor and colleagues in person and by radio to receive work assignments, communicate circumstances from remote sites and clarify work schedules, assignments, accomplishments, and any obstacles or opportunities encountered, and time and materials used, using voice, written records, and portable radios. E. Works at the Tiburon campus and at other off-site locations, when requested. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 530335; 08/31/2023 Assistant Controller - Auxiliary Services California State University, Los Angeles, invites applications for the above Administrator II position. The University : California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system. The University is the premier comprehensive public university in the heart of Los Angeles. We offer nationally recognized programs and our faculty have a strong commitment to scholarship, research, creative pursuits, and service. As a federally recognized Hispanic-serving (HSI) and Asian-American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all of its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive. The Position : Under general direction of the University Controller, the Assistant Controller- Auxiliary Services is a strategic partner in the fiscal administration of California State University, Los Angeles, and its Auxiliary Organizations. The Assistant Controller is a hands-on and participative leader who develops and directs an internal team that supports the Controller and the campus’ Auxiliary Organizations in the areas of accounting, financial reporting, audit, and tax. This role also assists with year-end legal and GAAP reporting and partners with and compliments the other campus business departments and operations. The incumbent participates in all aspects of supporting of the mission and goals of California State University, Los Angeles, and its Auxiliary Organizations. The incumbent plays an active role in partnering with other campus business units and operations relating to the day-to-day business operations. The incumbent will also actively engage in California State University system-wide and other higher education initiatives and committees. The incumbent maximizes and strengthens the internal capacity of a well-respected, high impact higher education institution. Responsibilities include, but not limited to: manage, oversee, and provide effective management of the university and Auxiliary Organizations day-to-day accounting, finance, business operations and related planning functions; maintaining timely and accurate financial statements and reports in accordance with Generally Accepted Accounting Principles, Financial Information Reporting Management System, capital project capitalization and fixed asset accounting of the university and Auxiliary Organizations; develop, implement, and provide oversight and direction for the preparation of a variety of communications, presentations, and processes for campus business managers, administrators, and campus auxiliary organizations; direct and manage the annual external financial audits of the Auxiliary Organizations; oversight of bank reconciliations, accounts payable, accounts receivable, billing, indirect cost allocations, chargebacks, trust fund accounting; document/maintain complete and accurate supporting information for all financial transactions; maintain financial accounting systems for cash management; maintenance of the general ledger tree and structure; asset management, and capital projects accounting; analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all segments, and oversee all financial, project/program and grants accounting; coordinate and lead annual financial statement audit processes with internal and external auditors; facilitate an environment that motivates, empowers, and inspires commitment from employees; provide support and guidance to direct reports, ensuring the successful completion of their responsibilities; ensure report to staff are properly trained in the performance of their responsibilities; oversee the University's tax compliance with respect to nonresident aliens (NRA); which primarily include foreign national students and scholars; determine tax status of NRA students and scholars, determine appropriate tax treaty benefits, and ensure proper withholding and reporting; oversee the University's compliance with all other tax requirements; including, but not limited to, Form 990 & 990-T filing for auxiliaries, Form 1098-T review in collaboration with Student Accounting and Cashiering, preparation of Unrelated Business Income Tax (UBIT) data to the Chancellor's Office for system-wide reporting, preparation of Form 1042-S for payments made to foreign nationals and possessory interest reporting; review California Department of Tax and Fee Admin Sales and Use Tax returns and Diesel Tax returns accuracy; in conjunction with filing the required returns, serve as liaison between the University and Federal and State agencies and resolve issues and answer questions regarding tax regulations; communicate and advise appropriate members of the campus community regarding tax law and aid in the preparation and presentation of training sessions on a regular basis; attend continuing professional education to remain current on new tax laws and issues, and research as appropriate to determine tax liability to the University; act as a liaison with all external agencies, including the Chancellor's Office and State Controller regarding tax related issues; assist in preparation of GAAP financial statements in the GASB reporting model format for the CSU; prepare statement of Net Position; Statement of Revenue, Expenses, and Changes in Net Position; supporting Notes, Schedules and documentation; assist in the reconciliation of university Asset Management module to Legal and GAAP modules, including the tracking of CWIP; oversee the monthly financial aids reconciliations; oversee the preparation of the annual FISAP report; and perform other job-related duties and special projects as requested by management. Required Qualifications & Experience : Bachelor's degree from an accredited college or university in accounting, finance, public administration, business administration, or a related field; an equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and leadership. Five to seven years of increasingly responsible professional accounting and finance experience, including two to three years of administrative and supervisory responsibility. Extensive working knowledge of GAAP financial statement models according to FASB and GASB including governmental fund accounting. Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization. Demonstrates knowledge with nonprofit fund accounting and institutionally related foundations. Ability to: plan, organize, direct, and supervise the work of clerical, technical, and professional accounting personnel; design and improve financial record-keeping systems and procedures; analyze, evaluate, and effectively present findings; communicate effectively both orally and in writing; explain, interpret, and implement governmental accounting principles and internal accounting standards; write a variety of correspondences, including reports regarding internal and external audit concerns; and establish and maintain effective working relationships with supervisors, employees, the public and outside agencies. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Master’s degree in related field; CPA License; experience with fund driver, Raiser’s Edge, and People Soft financial System; and higher education and/or the California State University system experience is preferred. Compensation : Salary is commensurate with experience and qualifications. Salary range is $4,812 - $15,449/monthly. A comprehensive benefits package is provided. Appointment : The Administrator II appointment will be made under the guidelines for management and supervisory employees of the California State University. All rights and benefits associated with this appointment are governed by the Management Personnel Plan. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Date : Review of applications will begin on 9/14/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State LA employment application is required. Resumes will not be accepted in lieu of a completed application. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Aug 31 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 530335; 08/31/2023 Assistant Controller - Auxiliary Services California State University, Los Angeles, invites applications for the above Administrator II position. The University : California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system. The University is the premier comprehensive public university in the heart of Los Angeles. We offer nationally recognized programs and our faculty have a strong commitment to scholarship, research, creative pursuits, and service. As a federally recognized Hispanic-serving (HSI) and Asian-American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all of its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive. The Position : Under general direction of the University Controller, the Assistant Controller- Auxiliary Services is a strategic partner in the fiscal administration of California State University, Los Angeles, and its Auxiliary Organizations. The Assistant Controller is a hands-on and participative leader who develops and directs an internal team that supports the Controller and the campus’ Auxiliary Organizations in the areas of accounting, financial reporting, audit, and tax. This role also assists with year-end legal and GAAP reporting and partners with and compliments the other campus business departments and operations. The incumbent participates in all aspects of supporting of the mission and goals of California State University, Los Angeles, and its Auxiliary Organizations. The incumbent plays an active role in partnering with other campus business units and operations relating to the day-to-day business operations. The incumbent will also actively engage in California State University system-wide and other higher education initiatives and committees. The incumbent maximizes and strengthens the internal capacity of a well-respected, high impact higher education institution. Responsibilities include, but not limited to: manage, oversee, and provide effective management of the university and Auxiliary Organizations day-to-day accounting, finance, business operations and related planning functions; maintaining timely and accurate financial statements and reports in accordance with Generally Accepted Accounting Principles, Financial Information Reporting Management System, capital project capitalization and fixed asset accounting of the university and Auxiliary Organizations; develop, implement, and provide oversight and direction for the preparation of a variety of communications, presentations, and processes for campus business managers, administrators, and campus auxiliary organizations; direct and manage the annual external financial audits of the Auxiliary Organizations; oversight of bank reconciliations, accounts payable, accounts receivable, billing, indirect cost allocations, chargebacks, trust fund accounting; document/maintain complete and accurate supporting information for all financial transactions; maintain financial accounting systems for cash management; maintenance of the general ledger tree and structure; asset management, and capital projects accounting; analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all segments, and oversee all financial, project/program and grants accounting; coordinate and lead annual financial statement audit processes with internal and external auditors; facilitate an environment that motivates, empowers, and inspires commitment from employees; provide support and guidance to direct reports, ensuring the successful completion of their responsibilities; ensure report to staff are properly trained in the performance of their responsibilities; oversee the University's tax compliance with respect to nonresident aliens (NRA); which primarily include foreign national students and scholars; determine tax status of NRA students and scholars, determine appropriate tax treaty benefits, and ensure proper withholding and reporting; oversee the University's compliance with all other tax requirements; including, but not limited to, Form 990 & 990-T filing for auxiliaries, Form 1098-T review in collaboration with Student Accounting and Cashiering, preparation of Unrelated Business Income Tax (UBIT) data to the Chancellor's Office for system-wide reporting, preparation of Form 1042-S for payments made to foreign nationals and possessory interest reporting; review California Department of Tax and Fee Admin Sales and Use Tax returns and Diesel Tax returns accuracy; in conjunction with filing the required returns, serve as liaison between the University and Federal and State agencies and resolve issues and answer questions regarding tax regulations; communicate and advise appropriate members of the campus community regarding tax law and aid in the preparation and presentation of training sessions on a regular basis; attend continuing professional education to remain current on new tax laws and issues, and research as appropriate to determine tax liability to the University; act as a liaison with all external agencies, including the Chancellor's Office and State Controller regarding tax related issues; assist in preparation of GAAP financial statements in the GASB reporting model format for the CSU; prepare statement of Net Position; Statement of Revenue, Expenses, and Changes in Net Position; supporting Notes, Schedules and documentation; assist in the reconciliation of university Asset Management module to Legal and GAAP modules, including the tracking of CWIP; oversee the monthly financial aids reconciliations; oversee the preparation of the annual FISAP report; and perform other job-related duties and special projects as requested by management. Required Qualifications & Experience : Bachelor's degree from an accredited college or university in accounting, finance, public administration, business administration, or a related field; an equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and leadership. Five to seven years of increasingly responsible professional accounting and finance experience, including two to three years of administrative and supervisory responsibility. Extensive working knowledge of GAAP financial statement models according to FASB and GASB including governmental fund accounting. Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization. Demonstrates knowledge with nonprofit fund accounting and institutionally related foundations. Ability to: plan, organize, direct, and supervise the work of clerical, technical, and professional accounting personnel; design and improve financial record-keeping systems and procedures; analyze, evaluate, and effectively present findings; communicate effectively both orally and in writing; explain, interpret, and implement governmental accounting principles and internal accounting standards; write a variety of correspondences, including reports regarding internal and external audit concerns; and establish and maintain effective working relationships with supervisors, employees, the public and outside agencies. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Master’s degree in related field; CPA License; experience with fund driver, Raiser’s Edge, and People Soft financial System; and higher education and/or the California State University system experience is preferred. Compensation : Salary is commensurate with experience and qualifications. Salary range is $4,812 - $15,449/monthly. A comprehensive benefits package is provided. Appointment : The Administrator II appointment will be made under the guidelines for management and supervisory employees of the California State University. All rights and benefits associated with this appointment are governed by the Management Personnel Plan. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Date : Review of applications will begin on 9/14/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State LA employment application is required. Resumes will not be accepted in lieu of a completed application. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Aug 31 2023 Pacific Daylight Time Applications close: Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER: Y1409C First Day of Filing: January 17, 2024, at 8:00 a.m. (PT) - Until needs of the department are met and is subject to closure without prior notice. TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY NO OUT-OF-CLASS EXPERIENCE OR WITHHOLDS ARE ALLOWED FOR THIS EXAMINATION. Correctional Health Services - 20% Recruitment and Retention Bonus The County of Los Angeles is currently offering up to a 20% bonus for full-time Health Information Management Supervisor positions hired by Correctional Health Services and working on-site in a designated facility to meet critical healthcare needs for the uniquely underserved jail population. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov . Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing. MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Supervises and participates in the work of a group of technical staff engaged in coding and auditing patient medical records in a County medical facility. Essential Job Functions Provides oversight and supervision of Release of Information (ROI) team including training, performance management and workflow. Conduct staff meetings, ensure staff development as well as provide orientation and training. Responsible for developing and providing training for all new staff as well as process improvement training for current staff. Prepares and conducts performance reviews for staff with review by the department leadership. Keeps Health Information leadership informed on staff performance and helps to identify training opportunities. Provides feedback and makes recommendations for commendations, performance reviews and progressive disciplinary actions. Identifies and evaluates areas that may need improvement and works with leadership to develop and implement solutions that will streamline processes and improve workflows. Serves as a liaison for all audits. Submits specific audits to the Compliance department to get approval. Input all audit requests into tracking system and prepares records. Works with tight deadlines while dealing directly with audit entities, both private and government, on billing and payment. Administers all chart reviews by meeting patients and/or attorneys in person at a clinic site to review records with them. Works closely with Legal, Compliance, Risk and Information Technology on Health Information Management (HIM) operations system and legal issues. Responsible for dealing with escalating situations by communicating with attorneys, law enforcement, auditors, and insurance company representatives as well as a variety of other professionals. Diffusing situations by expediting their requests, answering questions and educating on processes. Prepares biweekly reports to HIM Leaderships by utilizing the ROI module, works queues and reports in established systems. Creates reports within system that show incoming and outgoing volumes for all requestor types. Provides reports to management and monitors activity. Takes action as necessary by adjusting staff and managing workflow proactively avoiding instances of overtime. Manages the daily workload by making sure work queues in established systems are maintained and completed in a timely manner. Keeps up to date on HIPAA, STATE requirements and compliance rules to serve as a subject matter expert. Trains staff and keep them up to date. Completes online incident reporting when breeches occur and submits for leadership review. Reviews breech details and develops solutions to prevent further breeches and makes recommendations for improvement to management. Prevents possible breeches by maintaining quality assurance (QA) for the department. Follows protocol for QA for all ROI requests and hold employees accountable for high quality. Responsible for meeting quality goals monthly. Responsible for supporting accuracy and timeliness of all chart analysis and re-analysis tasks and notification steps for the Physician Suspension cycle. Ensures email delivery of notifications, pre-suspension warnings, and final suspension selection to physicians, their clinical department, hospital leadership. Monitors and ensures daily tracking and follow-up by staff to obtain all pending reports required to complete coding and billing of cases for timely hospital reimbursement and facility quality of care reporting. Ensures physician satisfaction regarding chart completion activities by making certain that prompt and appropriate guidance and assistance is provided by HIM subordinate staff. Functions as resource and support center for issues pertaining to electronic record entries, dictations, corrections, additions, and completion to obtain regulatory compliance. Responsible for performing quality reviews of medical records to assess regulatory compliance with completeness of data and information, timeliness, accuracy, and authentication requirements. Follows through until correction and/or completion processes are completed. Maintains necessary documentation to identify errors and substantiate correction. Monitors performance of transcription service including resolution of issues preventing the interface of documents into the electronic medical record. Maintains liaison with the HIM-EHR team and leadership to review, correct, and improve record deficiency workflows and reports. Provides orientation to incoming residents and house staff, and new attending physicians on record completion requirements. Works closely with the enterprise Master Patient Index (EMPI) team, and with Patient Registration/Admitting, and Patient Financial Services (PFS) to identify and help resolve issues arising from inaccurate patient data. Generates weekly and end of month reports to track productivity and statistically relevant data. Performs analysis upon the statistical data to engage process improvement and increase efficiency. Maintains, updates, and validates statistical data for incomplete records, quality reviews, and for data submission to various State disease registries as needed. Assists with the development of policies and procedures related to release of information, medical record data and documentation integrity and data management, including standards, usage, operations, documentation, training, interfaces, security, and integrity. Participates in projects and meetings as required in order to address ROI, chart completion and data integrity issues. Actively fosters staff development, including training and re-training as needed. Has regular one-on-one meetings with employees. Holds Unit meetings as necessary. Maintains and coordinates adequate scheduling and staffing to support operational needs. Performs other pertinent duties as assigned by HIM Leadership. Requirements SELECTION REQUIREMENTS: Option I: Registered Health Information Technician (RHIT) certification by the American Health Information Management Association (AHIMA), and three (3) years of technical health information* experience, including medical records coding. One (1) year of the required experience must have been in a supervisory** or senior/lead*** capacity over other Health Information staff. Option II: Registered Health Information Administrator (RHIA) certification by AHIMA, completion of a Bachelor’s degree in Health Information Management, accredited by the Commission on Accreditation for Health Informatics and Information Management Education and two (2) years of technical health information* experience, including medical records coding. One (1) year of the required experience must have been in a supervisory** capacity in a Health Information Management department. *Technical health information experience may include but is not limited to reviewing electronic medical record physician documentation, abstracting information from the medical record documentation, applying knowledge of regulatory requirements pertaining to medical record documentation, and applying knowledge of privacy laws to ensure facility compliance. **Supervisory in the County of Los Angeles is defined as:provides direct supervision to planning, assigning, and reviewing work of staff of the unit, evaluating employee performance, counseling, and recommending discipline. *** For this examination, senior/lead experience is defined as assigning, coordinating, and reviewing the work, ensuring proper work methods are followed, and providing technical assistance and training. Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. LICENSE: A valid California Class “C” Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants that possess the following desirable qualifications: Health Information Management**** experience in an acute care/large academic medical center setting***** or integrated healthcare system****** Project management******* experience within healthcare Experience with Microsoft office suite, specifically EXCEL, POWERPOINT, WORD, and Visio Experience managing a Release of Information Unit. Certified in Healthcare Privacy and Security (CHPS) certificate from the American Health Information Management Association (AHIMA) or Certified in Healthcare Privacy Compliance (CHPC) from the Health Care Compliance Association ****Health Information Management experience includes but is not limited to managing abstracting and coding functions or acting as the first assistant of a Health Information Management Division. *****Large academic medical center setting is defined as a teaching hospital with over 400 licensed beds. ******I ntegrated healthcare system is health care coverage that organizes doctors, hospitals, and other providers into groups in order to enhance the quality and cost effectiveness of medical treatment. *******Project management experience within healthcare includes but is not limited to supporting, leading, and contributing to process improvement projects where change management strategies are necessary in meeting targeted program objectives and timelines. SPECIAL REQUIREMENT INFORMATION : In order to qualify and receive credit, you must include a legible photocopy of your official certificate, official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization with your online application, at the time of filing . If you are unable to attach required/supporting documents during the application submission, you may email the documents to Tanisha Buggs at tbuggs@dhs.lacounty.gov within seven (7) calendar days of filing your online application or you will not receive credit. Please include your name (as it appears on your online application), the exam title and exam number in the email message. Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. Certificate Information: Please ensure the Certification/License Section of the application is completed. Provide the title of the certificate, the number, date issued, date of expiration and the name of the issuing agency as specified in the Selection Requirements. Additional Information EXAMINATION CONTENT: An evaluation of your education, experience, desirable qualifications and supplemental questionnaire based on your application information weighted 100%. Candidates must achieve a passing score of 70% or higher on this examination in order to be added to the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis and those receiving a passing score will be added to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. No person may compete in this examination more than once every twelve (12) months. SPECIAL INFORMATION: Appointees may be required to work any shift , including evenings, nights, weekends, and holidays. The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. VACANCY INFORMATION: The resulting eligible register will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur. APPLICATION AND FILING INFORMATION: How to Apply Applications must be submitted online only. Applications submitted by U.S Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements. Fill out your application completely and correctly to receive full credit for related education, and/or experience in the spaces provided so we can evaluate your qualifications for the position. Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTES: All information and documents provided by applicants is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and/or Minimum/Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the Requirements. Comments such as "See Résumé" or referencing other unsolicited materials/documents will not be considered as a response; in doing so, your application will be rejected . SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID, E-MAIL, AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. TESTING ACCOMMODATION COORDINATOR CONTACT: If you need accommodation to take the assessment, let us know by contacting the ADA/Testing Coordinator at (323) 914-7111. The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. DEPARTMENT CONTACT: Tanisha Buggs, Exam Analyst (213) 288-7000 tbuggs@dhs.lacounty.gov CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 For detailed information, please click here
Mar 08, 2024
Full Time
Position/Program Information EXAM NUMBER: Y1409C First Day of Filing: January 17, 2024, at 8:00 a.m. (PT) - Until needs of the department are met and is subject to closure without prior notice. TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY NO OUT-OF-CLASS EXPERIENCE OR WITHHOLDS ARE ALLOWED FOR THIS EXAMINATION. Correctional Health Services - 20% Recruitment and Retention Bonus The County of Los Angeles is currently offering up to a 20% bonus for full-time Health Information Management Supervisor positions hired by Correctional Health Services and working on-site in a designated facility to meet critical healthcare needs for the uniquely underserved jail population. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov . Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing. MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Supervises and participates in the work of a group of technical staff engaged in coding and auditing patient medical records in a County medical facility. Essential Job Functions Provides oversight and supervision of Release of Information (ROI) team including training, performance management and workflow. Conduct staff meetings, ensure staff development as well as provide orientation and training. Responsible for developing and providing training for all new staff as well as process improvement training for current staff. Prepares and conducts performance reviews for staff with review by the department leadership. Keeps Health Information leadership informed on staff performance and helps to identify training opportunities. Provides feedback and makes recommendations for commendations, performance reviews and progressive disciplinary actions. Identifies and evaluates areas that may need improvement and works with leadership to develop and implement solutions that will streamline processes and improve workflows. Serves as a liaison for all audits. Submits specific audits to the Compliance department to get approval. Input all audit requests into tracking system and prepares records. Works with tight deadlines while dealing directly with audit entities, both private and government, on billing and payment. Administers all chart reviews by meeting patients and/or attorneys in person at a clinic site to review records with them. Works closely with Legal, Compliance, Risk and Information Technology on Health Information Management (HIM) operations system and legal issues. Responsible for dealing with escalating situations by communicating with attorneys, law enforcement, auditors, and insurance company representatives as well as a variety of other professionals. Diffusing situations by expediting their requests, answering questions and educating on processes. Prepares biweekly reports to HIM Leaderships by utilizing the ROI module, works queues and reports in established systems. Creates reports within system that show incoming and outgoing volumes for all requestor types. Provides reports to management and monitors activity. Takes action as necessary by adjusting staff and managing workflow proactively avoiding instances of overtime. Manages the daily workload by making sure work queues in established systems are maintained and completed in a timely manner. Keeps up to date on HIPAA, STATE requirements and compliance rules to serve as a subject matter expert. Trains staff and keep them up to date. Completes online incident reporting when breeches occur and submits for leadership review. Reviews breech details and develops solutions to prevent further breeches and makes recommendations for improvement to management. Prevents possible breeches by maintaining quality assurance (QA) for the department. Follows protocol for QA for all ROI requests and hold employees accountable for high quality. Responsible for meeting quality goals monthly. Responsible for supporting accuracy and timeliness of all chart analysis and re-analysis tasks and notification steps for the Physician Suspension cycle. Ensures email delivery of notifications, pre-suspension warnings, and final suspension selection to physicians, their clinical department, hospital leadership. Monitors and ensures daily tracking and follow-up by staff to obtain all pending reports required to complete coding and billing of cases for timely hospital reimbursement and facility quality of care reporting. Ensures physician satisfaction regarding chart completion activities by making certain that prompt and appropriate guidance and assistance is provided by HIM subordinate staff. Functions as resource and support center for issues pertaining to electronic record entries, dictations, corrections, additions, and completion to obtain regulatory compliance. Responsible for performing quality reviews of medical records to assess regulatory compliance with completeness of data and information, timeliness, accuracy, and authentication requirements. Follows through until correction and/or completion processes are completed. Maintains necessary documentation to identify errors and substantiate correction. Monitors performance of transcription service including resolution of issues preventing the interface of documents into the electronic medical record. Maintains liaison with the HIM-EHR team and leadership to review, correct, and improve record deficiency workflows and reports. Provides orientation to incoming residents and house staff, and new attending physicians on record completion requirements. Works closely with the enterprise Master Patient Index (EMPI) team, and with Patient Registration/Admitting, and Patient Financial Services (PFS) to identify and help resolve issues arising from inaccurate patient data. Generates weekly and end of month reports to track productivity and statistically relevant data. Performs analysis upon the statistical data to engage process improvement and increase efficiency. Maintains, updates, and validates statistical data for incomplete records, quality reviews, and for data submission to various State disease registries as needed. Assists with the development of policies and procedures related to release of information, medical record data and documentation integrity and data management, including standards, usage, operations, documentation, training, interfaces, security, and integrity. Participates in projects and meetings as required in order to address ROI, chart completion and data integrity issues. Actively fosters staff development, including training and re-training as needed. Has regular one-on-one meetings with employees. Holds Unit meetings as necessary. Maintains and coordinates adequate scheduling and staffing to support operational needs. Performs other pertinent duties as assigned by HIM Leadership. Requirements SELECTION REQUIREMENTS: Option I: Registered Health Information Technician (RHIT) certification by the American Health Information Management Association (AHIMA), and three (3) years of technical health information* experience, including medical records coding. One (1) year of the required experience must have been in a supervisory** or senior/lead*** capacity over other Health Information staff. Option II: Registered Health Information Administrator (RHIA) certification by AHIMA, completion of a Bachelor’s degree in Health Information Management, accredited by the Commission on Accreditation for Health Informatics and Information Management Education and two (2) years of technical health information* experience, including medical records coding. One (1) year of the required experience must have been in a supervisory** capacity in a Health Information Management department. *Technical health information experience may include but is not limited to reviewing electronic medical record physician documentation, abstracting information from the medical record documentation, applying knowledge of regulatory requirements pertaining to medical record documentation, and applying knowledge of privacy laws to ensure facility compliance. **Supervisory in the County of Los Angeles is defined as:provides direct supervision to planning, assigning, and reviewing work of staff of the unit, evaluating employee performance, counseling, and recommending discipline. *** For this examination, senior/lead experience is defined as assigning, coordinating, and reviewing the work, ensuring proper work methods are followed, and providing technical assistance and training. Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. LICENSE: A valid California Class “C” Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants that possess the following desirable qualifications: Health Information Management**** experience in an acute care/large academic medical center setting***** or integrated healthcare system****** Project management******* experience within healthcare Experience with Microsoft office suite, specifically EXCEL, POWERPOINT, WORD, and Visio Experience managing a Release of Information Unit. Certified in Healthcare Privacy and Security (CHPS) certificate from the American Health Information Management Association (AHIMA) or Certified in Healthcare Privacy Compliance (CHPC) from the Health Care Compliance Association ****Health Information Management experience includes but is not limited to managing abstracting and coding functions or acting as the first assistant of a Health Information Management Division. *****Large academic medical center setting is defined as a teaching hospital with over 400 licensed beds. ******I ntegrated healthcare system is health care coverage that organizes doctors, hospitals, and other providers into groups in order to enhance the quality and cost effectiveness of medical treatment. *******Project management experience within healthcare includes but is not limited to supporting, leading, and contributing to process improvement projects where change management strategies are necessary in meeting targeted program objectives and timelines. SPECIAL REQUIREMENT INFORMATION : In order to qualify and receive credit, you must include a legible photocopy of your official certificate, official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization with your online application, at the time of filing . If you are unable to attach required/supporting documents during the application submission, you may email the documents to Tanisha Buggs at tbuggs@dhs.lacounty.gov within seven (7) calendar days of filing your online application or you will not receive credit. Please include your name (as it appears on your online application), the exam title and exam number in the email message. Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. Certificate Information: Please ensure the Certification/License Section of the application is completed. Provide the title of the certificate, the number, date issued, date of expiration and the name of the issuing agency as specified in the Selection Requirements. Additional Information EXAMINATION CONTENT: An evaluation of your education, experience, desirable qualifications and supplemental questionnaire based on your application information weighted 100%. Candidates must achieve a passing score of 70% or higher on this examination in order to be added to the eligible register. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis and those receiving a passing score will be added to the eligible register accordingly. The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. No person may compete in this examination more than once every twelve (12) months. SPECIAL INFORMATION: Appointees may be required to work any shift , including evenings, nights, weekends, and holidays. The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. VACANCY INFORMATION: The resulting eligible register will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur. APPLICATION AND FILING INFORMATION: How to Apply Applications must be submitted online only. Applications submitted by U.S Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements. Fill out your application completely and correctly to receive full credit for related education, and/or experience in the spaces provided so we can evaluate your qualifications for the position. Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTES: All information and documents provided by applicants is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and/or Minimum/Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the Requirements. Comments such as "See Résumé" or referencing other unsolicited materials/documents will not be considered as a response; in doing so, your application will be rejected . SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID, E-MAIL, AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. TESTING ACCOMMODATION COORDINATOR CONTACT: If you need accommodation to take the assessment, let us know by contacting the ADA/Testing Coordinator at (323) 914-7111. The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. DEPARTMENT CONTACT: Tanisha Buggs, Exam Analyst (213) 288-7000 tbuggs@dhs.lacounty.gov CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 For detailed information, please click here
SIERRA JOINT COMMUNITY COLLEGE DISTRICT
Rocklin, California, United States
Description SUMMARY DESCRIPTION Under direction of assigned manager, administers federal, state, and District financial aid program funds; maintains accountability for financial aid funding; provides program accountability for all sources of financial aid including to represent the office during audits; serves as a technical expert regarding area of assignment; and relieves assigned manager of a variety of administrative details including to serve as lead over office staff and activities. Technical advisor for updating, troubleshooting and maintaining the Financial Aid Banner Module and all peripheral programs used at Sierra College by Financial Aid. DISTINGUISHING CHARACTERISTICS The Senior Financial Aid Specialist is a paraprofessional classification performing a wide range of analytical duties for the Financial Aid Programs. This classification is distinguished from the Financial Aid Specialist or Technician by Assuming responsibility for making financial aid award decision and development of financial aid packages to meet student educational needs and authorizing the downloading of federal, state, and district funds for all eligible financial aid students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Ensures that timelines are met for District, state, and federal requirements relating to the duties of the Financial Aid Office.Performs a variety of duties related to funds eligibility and disbursement; analyzes applications and verifies eligibility in compliance with applicable local, state, and federal regulations and guidelines; verifies that all preliminary work done on student files is correct and meets all regulations; generates student financial aid packages; monitors attendance and academic progress of all students who have accepted federal and state financial aid; using a variety of tools, corrects amounts, returns checks, and requests stop payment/reissue of checks to ensure students receive the amounts they are eligible for; accounts for proper expenditures of financial aid funds; coordinates with Business Services Office to resolve problems; prepares various reports.Determines and assigns each student a budget and cost of attendance; makes adjustments as necessary; calculates student’s financial need figure and sets actual family contribution; determines and assigns packaging group; determines which funds the student is eligible for; determines each student’s Federal Workstudy eligibility; sets-up packaging parameters for Federal Supplemental Educational Opportunity Grant; determines eligibility for various grants/programs; makes initial determination of subsidized/unsubsidized loan eligibility; oversees the preparation of award letters. Participates in the Financial Aid Advisory Committee (FAAC); gathers information from students to justify special petitions for the FAAC; processes files appropriately after petition determination.Prepares and transmits Common Origination and Disbursement files to the US Department of Education for each eligible student. Identifies and clears any errors, rejects or discrepancies prior to authorizing payment to each student.Plans, organizes, and directs the District’s Scholarship Program; compiles and publishes booklet and applications; advertises and disburses information about the program; develops and oversees on-campus scholarship bulletin board postings; oversees evaluation of scholarship applications to determine eligibility; establishes committee to read and score applications; provides support to the scholarship committee; notifies scholarship winners; notifies scholarship donor and request funds be sent to the District; directs the release of scholarship checks.Reconciles federal funds monthly with the U.S. Department of Education. Performs a variety of funds management and reconciliation duties; ensures that proper procedures/ policies/rules/regulations are applied to all federal/state programs; analyzes and calculates financial aid funding needed from various federal and state programs; monitors federal and state accounts to ensure that financial aid monies are accurately drawn and deposited into correct District accounts; coordinates with internal and external auditors to guarantee program fund accountability and integrity; completes federal payment documents; oversees and verifies federal and state grant and loan accounts; monitors federal authorization of funding; monitors status of program fund account ledgers with District’s Business Services staff and the Placer County Office of Education accounting systems; monitors repayments; balances fund accounts; reconciles assigned accounts.Performs a variety of research and reporting duties; gathers, interprets, and analyzes a variety of data; completes and prepares a variety of records and reports; develops and creates reconciled data files in order for information to be transmitted to other agencies; gathers data and information to complete surveys and reports including those for other agencies and institutions.Gathers, interprets and analyzes District financial aid data for the Fiscal Operations Report and Application to Participate (FISAP). Compiles and complete the FISAP, used to determine and maintain the Districts funding allocations and participation in all Federal Financial Aid Programs.Coordinates and administers the Return of title IV finding (RT24). Determines Sierra College’s liability and returns to the correct program funds to the U.S. Department of Education. Determines what portion the student must repay. Federally mandated dates must be adhered to.Participates in the development/design of financial aid software reporting tools; establishes and maintains financial aid processing rules within the software; installs network software and updates; modifies and inputs data elements to comply with regulatory changes; coordinates with representatives from state and federal agencies to troubleshoot problems with specialized software and data base integrity; designs reports to provide information to applicable agencies. Participates with setting up and managing financial aid processing rules within Banner, configuring and maintaining the Banner systems and has primary responsibility for interacting with the campus IIT tech support. Creates Banner queries using SQL for needed population selections for grouping students for numerous reports. Creates and updates all Banner parameters that are needed to calculate financial need for students.Trains permanent staff on Banner or regulatory changes and reviews assigned work as needed to ensure compliance with the awarding of aid.Performs a variety of customer service and marketing duties; serves as point of contact with students regarding office services; represents the District at activities with local area high schools and other external agencies/organizations; interacts with other District organizational units to provide students with a comprehensive financial aid package; conducts financial aid workshops; explains programs to students and assist them with completing applications; coordinates award activities with internal and external contacts.Performs a full range of clerical and administrative duties in support of program operations; relieves manager of administrative details including to research and resolve problems; assembles files and duplicates materials; composes and prepares office correspondence, materials, reports, forms, brochures, presentations, handbooks, manuals, and consumer information; answers phones, refers callers, and takes messages; maintains and orders supplies.Maintains current knowledge and learn new state and federal laws, rules, and regulations pertaining to financial aid; reviews updated or new technical instructions or references; attends seminars, conferences, workshops, and other training sessions; participates in the development of new/revised procedures to accommodate changes; assists in providing training and direction to others regarding changes and new regulations including to create and disseminate new instructions.Trains and provides work direction to assigned student workers and temporary help as assigned.Performs related duties as required. Minimum Qualifications Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. Examples of ways to obtain the knowledge and abilities would be : Education/Training: Equivalent to completion of the twelfth grade supplemented by college level course work in business administration, accounting, or a related field. Experience: Two years of increasingly responsible technical and program support experience in a financial aid office comparable to a Financial Aid Technician with Sierra College. License or Certificate: Ability to obtain specialized certifications as required. QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: In-depth knowledge of state and federal student financial aid processes and procedures including federal and state laws and regulations regarding the various duties of the Financial Aid Office. Human relations skills, methods, and techniques to conduct interviews, convey technical information, resolve conflicts, and to facilitate problem resolution. General accounting and bookkeeping practices and techniques used in ledger recordkeeping. State and federal tax returns, schedules, and attachments. Needs analysis methodology. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Financial aid management systems and a variety of specialized off-campus software applications. Mathematical principles and practices. English usage, spelling, grammar and punctuation. Principles and procedures of record keeping and filing. Principles of business letter writing and basic report preparation. Pertinent federal, state, and local laws, codes, and regulations including state and federal labor law as it applies to the employment of students and DHS employment requirements and documentation. Supervisory principles. Ability to: Provides a full range of specialized support to District’s financial aid programs and functions. Function as a technical expert in assigned areas of financial aid processing. Learn and understand in-depth student financial aid processes and procedures including laws, regulations, and District policies and procedures. Perform arithmetic calculations of average to above average difficulty. Make oral presentations to groups. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Type or enter data at a speed necessary for successful job performance. Maintain close attention to detail. Properly handle difficult, sensitive, and confidential situations and materials. Plan, organize and prioritize work in order to meet schedules and timelines. Maintain current, accurate and confidential records and files including financial records. Conduct technical research and prepare a variety of comprehensive and statistical reports. Independently prepare routine correspondence and memoranda. Work independently and collaboratively. Supervise student and/or other temporary help. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: Continuous
Mar 05, 2024
Full Time
Description SUMMARY DESCRIPTION Under direction of assigned manager, administers federal, state, and District financial aid program funds; maintains accountability for financial aid funding; provides program accountability for all sources of financial aid including to represent the office during audits; serves as a technical expert regarding area of assignment; and relieves assigned manager of a variety of administrative details including to serve as lead over office staff and activities. Technical advisor for updating, troubleshooting and maintaining the Financial Aid Banner Module and all peripheral programs used at Sierra College by Financial Aid. DISTINGUISHING CHARACTERISTICS The Senior Financial Aid Specialist is a paraprofessional classification performing a wide range of analytical duties for the Financial Aid Programs. This classification is distinguished from the Financial Aid Specialist or Technician by Assuming responsibility for making financial aid award decision and development of financial aid packages to meet student educational needs and authorizing the downloading of federal, state, and district funds for all eligible financial aid students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Ensures that timelines are met for District, state, and federal requirements relating to the duties of the Financial Aid Office.Performs a variety of duties related to funds eligibility and disbursement; analyzes applications and verifies eligibility in compliance with applicable local, state, and federal regulations and guidelines; verifies that all preliminary work done on student files is correct and meets all regulations; generates student financial aid packages; monitors attendance and academic progress of all students who have accepted federal and state financial aid; using a variety of tools, corrects amounts, returns checks, and requests stop payment/reissue of checks to ensure students receive the amounts they are eligible for; accounts for proper expenditures of financial aid funds; coordinates with Business Services Office to resolve problems; prepares various reports.Determines and assigns each student a budget and cost of attendance; makes adjustments as necessary; calculates student’s financial need figure and sets actual family contribution; determines and assigns packaging group; determines which funds the student is eligible for; determines each student’s Federal Workstudy eligibility; sets-up packaging parameters for Federal Supplemental Educational Opportunity Grant; determines eligibility for various grants/programs; makes initial determination of subsidized/unsubsidized loan eligibility; oversees the preparation of award letters. Participates in the Financial Aid Advisory Committee (FAAC); gathers information from students to justify special petitions for the FAAC; processes files appropriately after petition determination.Prepares and transmits Common Origination and Disbursement files to the US Department of Education for each eligible student. Identifies and clears any errors, rejects or discrepancies prior to authorizing payment to each student.Plans, organizes, and directs the District’s Scholarship Program; compiles and publishes booklet and applications; advertises and disburses information about the program; develops and oversees on-campus scholarship bulletin board postings; oversees evaluation of scholarship applications to determine eligibility; establishes committee to read and score applications; provides support to the scholarship committee; notifies scholarship winners; notifies scholarship donor and request funds be sent to the District; directs the release of scholarship checks.Reconciles federal funds monthly with the U.S. Department of Education. Performs a variety of funds management and reconciliation duties; ensures that proper procedures/ policies/rules/regulations are applied to all federal/state programs; analyzes and calculates financial aid funding needed from various federal and state programs; monitors federal and state accounts to ensure that financial aid monies are accurately drawn and deposited into correct District accounts; coordinates with internal and external auditors to guarantee program fund accountability and integrity; completes federal payment documents; oversees and verifies federal and state grant and loan accounts; monitors federal authorization of funding; monitors status of program fund account ledgers with District’s Business Services staff and the Placer County Office of Education accounting systems; monitors repayments; balances fund accounts; reconciles assigned accounts.Performs a variety of research and reporting duties; gathers, interprets, and analyzes a variety of data; completes and prepares a variety of records and reports; develops and creates reconciled data files in order for information to be transmitted to other agencies; gathers data and information to complete surveys and reports including those for other agencies and institutions.Gathers, interprets and analyzes District financial aid data for the Fiscal Operations Report and Application to Participate (FISAP). Compiles and complete the FISAP, used to determine and maintain the Districts funding allocations and participation in all Federal Financial Aid Programs.Coordinates and administers the Return of title IV finding (RT24). Determines Sierra College’s liability and returns to the correct program funds to the U.S. Department of Education. Determines what portion the student must repay. Federally mandated dates must be adhered to.Participates in the development/design of financial aid software reporting tools; establishes and maintains financial aid processing rules within the software; installs network software and updates; modifies and inputs data elements to comply with regulatory changes; coordinates with representatives from state and federal agencies to troubleshoot problems with specialized software and data base integrity; designs reports to provide information to applicable agencies. Participates with setting up and managing financial aid processing rules within Banner, configuring and maintaining the Banner systems and has primary responsibility for interacting with the campus IIT tech support. Creates Banner queries using SQL for needed population selections for grouping students for numerous reports. Creates and updates all Banner parameters that are needed to calculate financial need for students.Trains permanent staff on Banner or regulatory changes and reviews assigned work as needed to ensure compliance with the awarding of aid.Performs a variety of customer service and marketing duties; serves as point of contact with students regarding office services; represents the District at activities with local area high schools and other external agencies/organizations; interacts with other District organizational units to provide students with a comprehensive financial aid package; conducts financial aid workshops; explains programs to students and assist them with completing applications; coordinates award activities with internal and external contacts.Performs a full range of clerical and administrative duties in support of program operations; relieves manager of administrative details including to research and resolve problems; assembles files and duplicates materials; composes and prepares office correspondence, materials, reports, forms, brochures, presentations, handbooks, manuals, and consumer information; answers phones, refers callers, and takes messages; maintains and orders supplies.Maintains current knowledge and learn new state and federal laws, rules, and regulations pertaining to financial aid; reviews updated or new technical instructions or references; attends seminars, conferences, workshops, and other training sessions; participates in the development of new/revised procedures to accommodate changes; assists in providing training and direction to others regarding changes and new regulations including to create and disseminate new instructions.Trains and provides work direction to assigned student workers and temporary help as assigned.Performs related duties as required. Minimum Qualifications Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. Examples of ways to obtain the knowledge and abilities would be : Education/Training: Equivalent to completion of the twelfth grade supplemented by college level course work in business administration, accounting, or a related field. Experience: Two years of increasingly responsible technical and program support experience in a financial aid office comparable to a Financial Aid Technician with Sierra College. License or Certificate: Ability to obtain specialized certifications as required. QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: In-depth knowledge of state and federal student financial aid processes and procedures including federal and state laws and regulations regarding the various duties of the Financial Aid Office. Human relations skills, methods, and techniques to conduct interviews, convey technical information, resolve conflicts, and to facilitate problem resolution. General accounting and bookkeeping practices and techniques used in ledger recordkeeping. State and federal tax returns, schedules, and attachments. Needs analysis methodology. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Financial aid management systems and a variety of specialized off-campus software applications. Mathematical principles and practices. English usage, spelling, grammar and punctuation. Principles and procedures of record keeping and filing. Principles of business letter writing and basic report preparation. Pertinent federal, state, and local laws, codes, and regulations including state and federal labor law as it applies to the employment of students and DHS employment requirements and documentation. Supervisory principles. Ability to: Provides a full range of specialized support to District’s financial aid programs and functions. Function as a technical expert in assigned areas of financial aid processing. Learn and understand in-depth student financial aid processes and procedures including laws, regulations, and District policies and procedures. Perform arithmetic calculations of average to above average difficulty. Make oral presentations to groups. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Type or enter data at a speed necessary for successful job performance. Maintain close attention to detail. Properly handle difficult, sensitive, and confidential situations and materials. Plan, organize and prioritize work in order to meet schedules and timelines. Maintain current, accurate and confidential records and files including financial records. Conduct technical research and prepare a variety of comprehensive and statistical reports. Independently prepare routine correspondence and memoranda. Work independently and collaboratively. Supervise student and/or other temporary help. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: Continuous
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Engineering Central Shops Department Lead, the equipment technician maintains equipment within the college, with a particular focus on Mechanical Engineering. The equipment technician assists with faculty and student projects. Key Responsibilities Maintains and upgrades equipment and instrumentation in Mechanical Engineering laboratories, such as robotics, mechatronics, controls, measurements, thermal systems, and mechanical design laboratories. Provides assistance as needed with mechanical- and aerodynamics-related equipment maintenance and upgrades in other departments in the College of Engineering. Assists with faculty and student projects as needed, particularly for Mechanical Engineering, including machining and fabricating parts and guiding students in the Engr 123 machine shop.. Ensures safe operation of department labs, club spaces, and Engr 123 machine shop. Inventories supplies and materials for Mechanical Engineering labs and Engr 123 machine shop. Orders parts, tools, and instruments. Participates as a member of College’s technician team. Interfaces collaboratively and effectively with other College technicians; assists other departments with technical issues when needed. Participates as a member of the building emergency response team Works with student assistant team to move furniture and equipment and make deliveries Programs and maintains omnilocks for the college Knowledge, Skills & Abilities Demonstrable skill in basic machine shop fabrication practices and tools such as mill, lathe, CNC, drill press, arc welder, CAD/CAM, 3D printing, and others. Ability to troubleshoot and repair, install and replace, modify and maintain equipment and associated instrumentation in mechanical/aerospace specializations down to the module level. Examples include pumps; vacuum units and gages; engines; pressure, temperature, strain, positioning, vibration, velocity and acceleration sensors and associated conditioning units; pneumatic and hydraulic actuators and controls, and electromechanical devices. Additional consideration will be given to those candidates with knowledge of data acquisition programs such as LabVIEW, instrumentation, and controls. Good communication skills; ability to work with diverse groups of people including department chair and faculty, students, other college technicians, facilities and operations, and vendors. Ability to identify and initiate tasks, to prioritize tasks, and to work independently. Ability and desire to learn new technical skills both on-the-job and through pertinent training. Required Qualifications (Only one of the three qualifications below must be met) 1. Equivalent to two years of journey-level or skilled experience in the maintenance, repair, and operation of scientific or technical equipment in the specialty area to which assigned such as mechanical, electromechanical, electronics or in the specialized category including construction and fabrication and some precision work or requiring trade or craft skills working with a variety of unique materials, or 2. Equivalent to two years of semi-skilled experience maintaining and repairing scientific or technical equipment or related experience in the type of equipment to which assigned as part of instructional support activities may be substituted for one year of the required experience, or 3. Equivalent to two years of trade school or technical arts training with specialization in the type of equipment repair to which assigned, completion of an apprenticeship program, or completion of a full military specialization in the required type of equipment maintenance and repair for one year of the required experience License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications Bachelor’s degree in technology or closely related field, or equivalent experience. Minimum of 5 years of experience in a technical environment Compensation Classification: Equipment Technician II - Mechanical Anticipated Hiring Range: $4,821/month - $5,056/month CSU Salary Range: $4,010/month - $7,254/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: October 9, 2023 through October 23, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Oct 09 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary Reporting to the Engineering Central Shops Department Lead, the equipment technician maintains equipment within the college, with a particular focus on Mechanical Engineering. The equipment technician assists with faculty and student projects. Key Responsibilities Maintains and upgrades equipment and instrumentation in Mechanical Engineering laboratories, such as robotics, mechatronics, controls, measurements, thermal systems, and mechanical design laboratories. Provides assistance as needed with mechanical- and aerodynamics-related equipment maintenance and upgrades in other departments in the College of Engineering. Assists with faculty and student projects as needed, particularly for Mechanical Engineering, including machining and fabricating parts and guiding students in the Engr 123 machine shop.. Ensures safe operation of department labs, club spaces, and Engr 123 machine shop. Inventories supplies and materials for Mechanical Engineering labs and Engr 123 machine shop. Orders parts, tools, and instruments. Participates as a member of College’s technician team. Interfaces collaboratively and effectively with other College technicians; assists other departments with technical issues when needed. Participates as a member of the building emergency response team Works with student assistant team to move furniture and equipment and make deliveries Programs and maintains omnilocks for the college Knowledge, Skills & Abilities Demonstrable skill in basic machine shop fabrication practices and tools such as mill, lathe, CNC, drill press, arc welder, CAD/CAM, 3D printing, and others. Ability to troubleshoot and repair, install and replace, modify and maintain equipment and associated instrumentation in mechanical/aerospace specializations down to the module level. Examples include pumps; vacuum units and gages; engines; pressure, temperature, strain, positioning, vibration, velocity and acceleration sensors and associated conditioning units; pneumatic and hydraulic actuators and controls, and electromechanical devices. Additional consideration will be given to those candidates with knowledge of data acquisition programs such as LabVIEW, instrumentation, and controls. Good communication skills; ability to work with diverse groups of people including department chair and faculty, students, other college technicians, facilities and operations, and vendors. Ability to identify and initiate tasks, to prioritize tasks, and to work independently. Ability and desire to learn new technical skills both on-the-job and through pertinent training. Required Qualifications (Only one of the three qualifications below must be met) 1. Equivalent to two years of journey-level or skilled experience in the maintenance, repair, and operation of scientific or technical equipment in the specialty area to which assigned such as mechanical, electromechanical, electronics or in the specialized category including construction and fabrication and some precision work or requiring trade or craft skills working with a variety of unique materials, or 2. Equivalent to two years of semi-skilled experience maintaining and repairing scientific or technical equipment or related experience in the type of equipment to which assigned as part of instructional support activities may be substituted for one year of the required experience, or 3. Equivalent to two years of trade school or technical arts training with specialization in the type of equipment repair to which assigned, completion of an apprenticeship program, or completion of a full military specialization in the required type of equipment maintenance and repair for one year of the required experience License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications Bachelor’s degree in technology or closely related field, or equivalent experience. Minimum of 5 years of experience in a technical environment Compensation Classification: Equipment Technician II - Mechanical Anticipated Hiring Range: $4,821/month - $5,056/month CSU Salary Range: $4,010/month - $7,254/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: October 9, 2023 through October 23, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Oct 09 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Human Resources Senior Technical Developer/Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,963 per month, commensurate with qualifications and experience. The salary range for this classification is $7,020 to $13,594 per month. Classification Analyst/Programmer - Expert Position Information The California State University, Office of the Chancellor, is seeking a Human Resources Senior Technical Developer/Analyst to provide technical support for CSU's PeopleSoft HCM application. Information Systems Application Development area encompasses application support and upgrade activities for 23 campuses and the CSU Chancellor’s Office (CO), integration with other third-party/external and/or internal systems, and the consolidation of the HR databases implementation (CHRS). The Human Resources Senior Technical Developer/Analyst requires proactive initiative to resolve the most complex HCM application issues in support/development areas that include implementation, system analysis, planning, design, development and support of the Human Resources application. The expert level position must possess advanced, comprehensive and technical expertise of the HCM system, database management and demonstrated expertise with PeopleSoft Web Services. Specific technical support and development assignments may change at any time based on Application Development’s projects and priorities, including supporting other applications within the area. Responsibilities Under the general direction of the Associate Director, Application Operations , the Human Resources Senior Technical Developer/Analyst will: -Create new technical development without assistance from other analysts based on functional specifications. -Support technical development of the PeopleSoft HCM application using PeopleTools, PeopleCode, Web Services, Integration Broker, Application Designer, Application Messaging, Application Engine, complex SQR, etc. -Provide production support for the 23 CSU campuses by analyzing and troubleshooting complex campus application issues reported through Service Now help desk tickets. Coordinate PeopleSoft updates, fixes, upgrades, and installations. Advise campus programmers on technical development, environment control, and maintenance issues. Collaborate with functional leads on ongoing maintenance and development. -Mentor and assist Technical Developer/Analysts on development efforts, best practices and documentation. -Lead and participate on project teams to implement new system functionality within the PeopleSoft HCM application. -Analyze, design, code, and unit test application solutions from requirements using defined processes and procedures. Present analysis to management and other project teams. -Document code changes throughout the development process. -Provide estimates and timeframes for development work and deliverables. -Deliver effective solutions on time and adhere to development and quality standards. -Communicate and enforce best practice coding standards. -Undertake special projects as directed, including working with other subject matter experts (SME) teams to facilitate cross-training and coverage of all application areas. Qualifications This position requires: -This position requires a BA/BS in Computer Science or a related field or an equivalent combination of education and experience, as well as coursework in the PeopleSoft HCM application. -Minimum 7-10 years of technical experience developing and supporting the PeopleSoft HCM application, preferably Human Resources version 9.2 or higher and PeopleTools version 8.59 or higher. -Proven recent technical end-to-end development on major projects and modifications. Proven ability to create new development unassisted based on functional specifications. -Excellent application implementation lifecycle skills, including experience with translating business requirements into technical designs, contributing to fit/gap analysis, application configurations, and technical specifications. -Creative problem-solving / strategic thinking skills to improve processes and solve complex problems. -Strong understanding of best practice coding techniques and testing skills. -Excellent analytical skills, debugging techniques, and root cause analysis skills. -Excellent written and advanced verbal communication skills (including exceptional listening, mentoring, and collaboration abilities). -Ability to handle multiple tasks, prioritize, take initiative, and work well under pressure. -Must be flexible and able to work independently or in a team environment. -Desire and willingness to learn and implement new technology. Preferred Qualifications -Proven advanced technical expertise within the Human Resources application, Absence Management module preferred. Development skills include expert proficiency with Integration Broker, PeopleTools, PeopleCode, Application Designer, Application Engine, Application Packages, Component Interfaces, Configuration Manager, SQL/SQR, XML Publisher. Preferred expertise with Web Services, PeopleSoft Update Manager (PUM) or Change Assistant. -Proficient knowledge of PeopleSoft rules-based processing is preferred. Application Period Priority consideration will be given to candidates who apply by March 15, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Human Resources Senior Technical Developer/Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,963 per month, commensurate with qualifications and experience. The salary range for this classification is $7,020 to $13,594 per month. Classification Analyst/Programmer - Expert Position Information The California State University, Office of the Chancellor, is seeking a Human Resources Senior Technical Developer/Analyst to provide technical support for CSU's PeopleSoft HCM application. Information Systems Application Development area encompasses application support and upgrade activities for 23 campuses and the CSU Chancellor’s Office (CO), integration with other third-party/external and/or internal systems, and the consolidation of the HR databases implementation (CHRS). The Human Resources Senior Technical Developer/Analyst requires proactive initiative to resolve the most complex HCM application issues in support/development areas that include implementation, system analysis, planning, design, development and support of the Human Resources application. The expert level position must possess advanced, comprehensive and technical expertise of the HCM system, database management and demonstrated expertise with PeopleSoft Web Services. Specific technical support and development assignments may change at any time based on Application Development’s projects and priorities, including supporting other applications within the area. Responsibilities Under the general direction of the Associate Director, Application Operations , the Human Resources Senior Technical Developer/Analyst will: -Create new technical development without assistance from other analysts based on functional specifications. -Support technical development of the PeopleSoft HCM application using PeopleTools, PeopleCode, Web Services, Integration Broker, Application Designer, Application Messaging, Application Engine, complex SQR, etc. -Provide production support for the 23 CSU campuses by analyzing and troubleshooting complex campus application issues reported through Service Now help desk tickets. Coordinate PeopleSoft updates, fixes, upgrades, and installations. Advise campus programmers on technical development, environment control, and maintenance issues. Collaborate with functional leads on ongoing maintenance and development. -Mentor and assist Technical Developer/Analysts on development efforts, best practices and documentation. -Lead and participate on project teams to implement new system functionality within the PeopleSoft HCM application. -Analyze, design, code, and unit test application solutions from requirements using defined processes and procedures. Present analysis to management and other project teams. -Document code changes throughout the development process. -Provide estimates and timeframes for development work and deliverables. -Deliver effective solutions on time and adhere to development and quality standards. -Communicate and enforce best practice coding standards. -Undertake special projects as directed, including working with other subject matter experts (SME) teams to facilitate cross-training and coverage of all application areas. Qualifications This position requires: -This position requires a BA/BS in Computer Science or a related field or an equivalent combination of education and experience, as well as coursework in the PeopleSoft HCM application. -Minimum 7-10 years of technical experience developing and supporting the PeopleSoft HCM application, preferably Human Resources version 9.2 or higher and PeopleTools version 8.59 or higher. -Proven recent technical end-to-end development on major projects and modifications. Proven ability to create new development unassisted based on functional specifications. -Excellent application implementation lifecycle skills, including experience with translating business requirements into technical designs, contributing to fit/gap analysis, application configurations, and technical specifications. -Creative problem-solving / strategic thinking skills to improve processes and solve complex problems. -Strong understanding of best practice coding techniques and testing skills. -Excellent analytical skills, debugging techniques, and root cause analysis skills. -Excellent written and advanced verbal communication skills (including exceptional listening, mentoring, and collaboration abilities). -Ability to handle multiple tasks, prioritize, take initiative, and work well under pressure. -Must be flexible and able to work independently or in a team environment. -Desire and willingness to learn and implement new technology. Preferred Qualifications -Proven advanced technical expertise within the Human Resources application, Absence Management module preferred. Development skills include expert proficiency with Integration Broker, PeopleTools, PeopleCode, Application Designer, Application Engine, Application Packages, Component Interfaces, Configuration Manager, SQL/SQR, XML Publisher. Preferred expertise with Web Services, PeopleSoft Update Manager (PUM) or Change Assistant. -Proficient knowledge of PeopleSoft rules-based processing is preferred. Application Period Priority consideration will be given to candidates who apply by March 15, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time: