CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Coordinator Classification Title : Administrative Support Coordinator II Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday, February 4, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Air Force ASC II This position serves as the principle administrative aide to the Department Chair, acting as the focal point for continuity and interface between the University and U.S. Air Force personnel assigned as instructors for the Air Force ROTC program. The incumbent must be knowledgeable of Sacramento State University policies and procedures and be able to learn and understand relevant U.S. Air Force guidelines in support of the program's mission of producing officers for the U.S. Air Force. The incumbent must be able to perform a variety of tasks ranging from: coordinating office operations; manages records and enrollment processes; maintaining and providing updates to websites and social media accounts; maintaining and monitoring budget expenditures and processing related fiscal transactions; and other required tasks. Additionally, the incumbent must possess strong communication and organization skills. Must be able to work independently. Army ROTC ASC II The Administrative Coordinator (Administrative Support Coordinator II) serves as the principle administrative aide to the Department Chair, and primary Army ROTC program support providing interface between the University and U.S. Army personnel assigned to the Army ROTC program. The incumbent must be knowledgeable of the California State University, Sacramento policies and procedures and be able to learn and understand relevant U.S. Army guidelines in support of the program’s mission of producing officers for the U.S. Army. This position’s responsibilities include but are not limited to: coordinating office operations; screening student records/applications to determine admission and contracting eligibility; maintaining and providing updates to websites and social media accounts; maintaining and monitoring budget expenditures and processing related fiscal transactions; and providing lead work direction to student assistants. Additionally, the incumbent must possess strong communication and organization skills. Must be able to work independently. FLSA : Non Exempt (eligible for overtime compensation) Anticipated Hiring Range : $3,865 - $6,336 per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 per month - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00am - 5:00pm. May be eligible for a partial telework schedule, upon management approval, following a probationary period. Department Information Army ROTC The Military Science Department operates as an extension office of the Military Science Department at the University of California at Davis and offers hands-on training in management and leadership. Students learn by doing. The program assists students in all academic fields to prepare for positions of leadership in military or civilian careers. The Department offers two program tracks; a purely academic track, and a precommissioning track for those desiring a commission in the U.S. Army. Air Force ROTC It is a challenge. It is an opportunity. It is a head start on a lifetime of success! Air Force Reserve Officer Training Corps (AFROTC) programs educate and train qualified young men and women for service as commissioned officers in the U.S. Air Force (USAF) and U.S. Space Force (USSF). The Department of Aerospace Studies offers three and four year academic and training programs towards a commission in the U.S. Air Force or U.S. Space Force. The AFROTC program is designed to develop officers in the U.S. Air & Space Forces (USAF/USSF) through leadership and academic training. Cadets participate in dialogues, problem solving, and other planning activities. Program goals are achieved through formal academic classes, physical fitness training, and Leadership Laboratory. Air Force ROTC plays an important role in preparing mature young men and women for leadership and management positions in the increasingly technical environments of the U.S. Air & Space Forces. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Thorough mastery of English grammar, punctuation and spelling. Expertise in using office software packages, technology and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to provide qualitative and quantitative analysis. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of employment: Ability to pass a background check. Preferred Qualifications Air Force ROTC ASC II Experience working in an institution of higher education. Experience working with class scheduling and enrollment management. Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of class scheduling, admission/enrollment management and administrative policies, procedures, practices, or programs. Experience with University academic and computing environments, e.g., CFS-Financials, CMS-Human Resources/ Student Administration and Data Warehouse (SacVault), and CARS. Possess or willingness to obtain knowledge of Air Force ROTC Web Intensive New Gain System (WINGS), Department of Defense Medical Examination Review Board (DoDMERB), and/or Department of Defense Medical Examination Tracking System (DoDMETS). Experience working with military personnel. Possess or willingness to obtain knowledge of U.S. Air Force policies and regulation and/or Reserve Officers' Training Corps (ROTC). Army ROTC ASC II Experience working in an institution of higher education. Experience working with class scheduling and enrollment management. Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of class scheduling, admission/enrollment management and administrative policies, procedures, practices, or programs. Experience with University academic and computing environments, e.g., CFS-Financials, CMS-Human Resources/ Student Administration and Data Warehouse (SacVault), and CARS. Possess or willingness to obtain knowledge of Cadet Command Information Management Systems (CCIMS), Department of Defense Medical Examination Review Board (DoDMERB), and/or Department of Defense Medical Examination Tracking System (DoDMETS). Experience working with military personnel. Possess or willingness to obtain knowledge of U.S. Army policies and regulation and/or Reserve Officers' Training Corps (ROTC). Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jan 10 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Administrative Support Coordinator Classification Title : Administrative Support Coordinator II Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday, February 4, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Air Force ASC II This position serves as the principle administrative aide to the Department Chair, acting as the focal point for continuity and interface between the University and U.S. Air Force personnel assigned as instructors for the Air Force ROTC program. The incumbent must be knowledgeable of Sacramento State University policies and procedures and be able to learn and understand relevant U.S. Air Force guidelines in support of the program's mission of producing officers for the U.S. Air Force. The incumbent must be able to perform a variety of tasks ranging from: coordinating office operations; manages records and enrollment processes; maintaining and providing updates to websites and social media accounts; maintaining and monitoring budget expenditures and processing related fiscal transactions; and other required tasks. Additionally, the incumbent must possess strong communication and organization skills. Must be able to work independently. Army ROTC ASC II The Administrative Coordinator (Administrative Support Coordinator II) serves as the principle administrative aide to the Department Chair, and primary Army ROTC program support providing interface between the University and U.S. Army personnel assigned to the Army ROTC program. The incumbent must be knowledgeable of the California State University, Sacramento policies and procedures and be able to learn and understand relevant U.S. Army guidelines in support of the program’s mission of producing officers for the U.S. Army. This position’s responsibilities include but are not limited to: coordinating office operations; screening student records/applications to determine admission and contracting eligibility; maintaining and providing updates to websites and social media accounts; maintaining and monitoring budget expenditures and processing related fiscal transactions; and providing lead work direction to student assistants. Additionally, the incumbent must possess strong communication and organization skills. Must be able to work independently. FLSA : Non Exempt (eligible for overtime compensation) Anticipated Hiring Range : $3,865 - $6,336 per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 per month - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00am - 5:00pm. May be eligible for a partial telework schedule, upon management approval, following a probationary period. Department Information Army ROTC The Military Science Department operates as an extension office of the Military Science Department at the University of California at Davis and offers hands-on training in management and leadership. Students learn by doing. The program assists students in all academic fields to prepare for positions of leadership in military or civilian careers. The Department offers two program tracks; a purely academic track, and a precommissioning track for those desiring a commission in the U.S. Army. Air Force ROTC It is a challenge. It is an opportunity. It is a head start on a lifetime of success! Air Force Reserve Officer Training Corps (AFROTC) programs educate and train qualified young men and women for service as commissioned officers in the U.S. Air Force (USAF) and U.S. Space Force (USSF). The Department of Aerospace Studies offers three and four year academic and training programs towards a commission in the U.S. Air Force or U.S. Space Force. The AFROTC program is designed to develop officers in the U.S. Air & Space Forces (USAF/USSF) through leadership and academic training. Cadets participate in dialogues, problem solving, and other planning activities. Program goals are achieved through formal academic classes, physical fitness training, and Leadership Laboratory. Air Force ROTC plays an important role in preparing mature young men and women for leadership and management positions in the increasingly technical environments of the U.S. Air & Space Forces. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Thorough mastery of English grammar, punctuation and spelling. Expertise in using office software packages, technology and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to provide qualitative and quantitative analysis. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of employment: Ability to pass a background check. Preferred Qualifications Air Force ROTC ASC II Experience working in an institution of higher education. Experience working with class scheduling and enrollment management. Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of class scheduling, admission/enrollment management and administrative policies, procedures, practices, or programs. Experience with University academic and computing environments, e.g., CFS-Financials, CMS-Human Resources/ Student Administration and Data Warehouse (SacVault), and CARS. Possess or willingness to obtain knowledge of Air Force ROTC Web Intensive New Gain System (WINGS), Department of Defense Medical Examination Review Board (DoDMERB), and/or Department of Defense Medical Examination Tracking System (DoDMETS). Experience working with military personnel. Possess or willingness to obtain knowledge of U.S. Air Force policies and regulation and/or Reserve Officers' Training Corps (ROTC). Army ROTC ASC II Experience working in an institution of higher education. Experience working with class scheduling and enrollment management. Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis and/or evaluation leading to the development or improvement of class scheduling, admission/enrollment management and administrative policies, procedures, practices, or programs. Experience with University academic and computing environments, e.g., CFS-Financials, CMS-Human Resources/ Student Administration and Data Warehouse (SacVault), and CARS. Possess or willingness to obtain knowledge of Cadet Command Information Management Systems (CCIMS), Department of Defense Medical Examination Review Board (DoDMERB), and/or Department of Defense Medical Examination Tracking System (DoDMETS). Experience working with military personnel. Possess or willingness to obtain knowledge of U.S. Army policies and regulation and/or Reserve Officers' Training Corps (ROTC). Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jan 10 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 523762; 1/24/2023 FACULTY AFFAIRS COORDINATOR Administrative Support Coordinator II Human Resources Management Salary Range: $3,681 - $6,034/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires on or before one-year from date of hire; may be extended; may become permanent; non-exempt classification. Essential Functions : The incumbent performs various administrative support functions associated with the maintenance of faculty data from the time of appointment through separation. The incumbent is responsible for ensuring faculty, graduate assistants and teaching associates are hired accurately and appropriately by reviewing employment documents, and verifying education and enrollment status. The incumbent is responsible for maintaining files for and reports of faculty-related transactions; processing faculty new hires and separations into PeopleSoft, using the temporary faculty process for semester appointments; reviewing the work of the colleges (roles 1 and 2), ensuring the correct record, action/reason and position number are accurate before approving the entries and running the necessary processes as role 3; contacting and following up with departments, colleges or academic affairs as needed to ensure ETFs and PeopleSoft entries are consistent and correct; providing guidance and direction to the PeopleSoft users, deans' assistants and the fiscal officers on temporary faculty issues, such as stacking of record numbers, eligibility and position numbers; assisting with the monitoring of appointments and changes in the status of part-time or full-time faculty, following up with departments and academic affairs; assisting with the maintenance of contract entitlements, RTP process, FERP, sabbatical tracking and other faculty leave programs, developing and maintaining lists, and providing reports as needed; accurately applying faculty salary programs as directed by CSU technical letters, interpreting appropriately, and seeking guidance as needed; complying with Chancellor's Office processes and procedures as outlined in technical letters; running reports and uploading data from the State Controller's Office to provide teaching associate and graduate assistant information as required; reviewing volunteer appointment forms and notifying appropriate personnel when discrepancies exist, requesting parking; participating in testing and validating processes; entering other human resources transactions into PeopleSoft, such as volunteer appointments, student appointments, faculty additional assignments, and special consultant transactions; actively participating in monthly HUG calls, attending deans' assistants' meetings, CMS related workshops and/or trainings, including CHRS, and other meetings/trainings; participate in data audits/cleanup processes to ensure accuracy of campus CHRS data; and maintaining files and reports, including the scanning of HRM related documents. Required Qualifications & Experience : Equivalent to four years of general office experience. The incumbent must have working knowledge of the methods and problems of organizations and management. The incumbent must have demonstrated competence of Microsoft Word, Excel, Access and Outlook. The incumbent must possess strong written and oral communication skills; excellent organization skills; strong attention to detail with the ability to take initiative and maintain ownership of projects; and effective customer service skills. The incumbent must have the ability to interpret and evaluate results to develop recommendations for improving processes; plan, organize and prioritize work; effectively multi-task; problem solve demonstrating competence in independent judgment; understand and apply the principles, concepts, and work processes, laws, rules and reference materials pertinent to the operations of the HRM faculty affairs unit; interact and communicate professionally with all levels of faculty, staff and management; gather and analyze data; reason logically, and make appropriate recommendations; establish and maintain cooperative working relationships; clearly communicate ideas and recommendations; and write clear and concise reports; handle sensitive material and demonstrate a high level of discretion at all times. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Demonstrated experience in the use of PeopleSoft HR, entering employment transactions (Workforce Administration), reviewing and approving lecturer transactions (temporary faculty module), tracking and verifying education, and tracking various RTP, sabbatical/DIP lists. Experience checking, validating and testing PeopleSoft processes; working knowledge of contract entitlements, RTP process, FERP and other faculty related processes; knowledge of employment eligibility verification; experience in a University HRM department; and experience working with union contracts and/or in a union environment. Closing Date : Review of applications will begin on February 7, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Jan 24 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 523762; 1/24/2023 FACULTY AFFAIRS COORDINATOR Administrative Support Coordinator II Human Resources Management Salary Range: $3,681 - $6,034/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires on or before one-year from date of hire; may be extended; may become permanent; non-exempt classification. Essential Functions : The incumbent performs various administrative support functions associated with the maintenance of faculty data from the time of appointment through separation. The incumbent is responsible for ensuring faculty, graduate assistants and teaching associates are hired accurately and appropriately by reviewing employment documents, and verifying education and enrollment status. The incumbent is responsible for maintaining files for and reports of faculty-related transactions; processing faculty new hires and separations into PeopleSoft, using the temporary faculty process for semester appointments; reviewing the work of the colleges (roles 1 and 2), ensuring the correct record, action/reason and position number are accurate before approving the entries and running the necessary processes as role 3; contacting and following up with departments, colleges or academic affairs as needed to ensure ETFs and PeopleSoft entries are consistent and correct; providing guidance and direction to the PeopleSoft users, deans' assistants and the fiscal officers on temporary faculty issues, such as stacking of record numbers, eligibility and position numbers; assisting with the monitoring of appointments and changes in the status of part-time or full-time faculty, following up with departments and academic affairs; assisting with the maintenance of contract entitlements, RTP process, FERP, sabbatical tracking and other faculty leave programs, developing and maintaining lists, and providing reports as needed; accurately applying faculty salary programs as directed by CSU technical letters, interpreting appropriately, and seeking guidance as needed; complying with Chancellor's Office processes and procedures as outlined in technical letters; running reports and uploading data from the State Controller's Office to provide teaching associate and graduate assistant information as required; reviewing volunteer appointment forms and notifying appropriate personnel when discrepancies exist, requesting parking; participating in testing and validating processes; entering other human resources transactions into PeopleSoft, such as volunteer appointments, student appointments, faculty additional assignments, and special consultant transactions; actively participating in monthly HUG calls, attending deans' assistants' meetings, CMS related workshops and/or trainings, including CHRS, and other meetings/trainings; participate in data audits/cleanup processes to ensure accuracy of campus CHRS data; and maintaining files and reports, including the scanning of HRM related documents. Required Qualifications & Experience : Equivalent to four years of general office experience. The incumbent must have working knowledge of the methods and problems of organizations and management. The incumbent must have demonstrated competence of Microsoft Word, Excel, Access and Outlook. The incumbent must possess strong written and oral communication skills; excellent organization skills; strong attention to detail with the ability to take initiative and maintain ownership of projects; and effective customer service skills. The incumbent must have the ability to interpret and evaluate results to develop recommendations for improving processes; plan, organize and prioritize work; effectively multi-task; problem solve demonstrating competence in independent judgment; understand and apply the principles, concepts, and work processes, laws, rules and reference materials pertinent to the operations of the HRM faculty affairs unit; interact and communicate professionally with all levels of faculty, staff and management; gather and analyze data; reason logically, and make appropriate recommendations; establish and maintain cooperative working relationships; clearly communicate ideas and recommendations; and write clear and concise reports; handle sensitive material and demonstrate a high level of discretion at all times. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Demonstrated experience in the use of PeopleSoft HR, entering employment transactions (Workforce Administration), reviewing and approving lecturer transactions (temporary faculty module), tracking and verifying education, and tracking various RTP, sabbatical/DIP lists. Experience checking, validating and testing PeopleSoft processes; working knowledge of contract entitlements, RTP process, FERP and other faculty related processes; knowledge of employment eligibility verification; experience in a University HRM department; and experience working with union contracts and/or in a union environment. Closing Date : Review of applications will begin on February 7, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Jan 24 2023 Pacific Standard Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under the general supervision of the Department Chair, the Administrative Support Coordinator (ASC) will independently coordinate the entire clerical and administrative support functions and performance of secretarial and administrative work in the Department of Accounting and Finance including the full range of secretarial and administrative support functions for the department chair and faculty. Duties and responsibilities General Office Coordination: •Assist students and faculty including, but not limited to, answering/directing phone calls and emails, ordering and maintaining office supplies, data gathering and distribution of quarterly faculty office hours and syllabi, schedule classes in PeopleSoft, coordinate and distribute faculty contracts and posting of positions, maintain budgetary allocations of the department, gather data and manage multiple databases, process and prepare new hire paperwork, manage travel claims and other internal transactions. •Provide high level administrative support to the department chair. •Collaborate with campus departments and academic programs. •Provide lead work direction to support staff and/or student assistants, and will be fully accountable for the work flow and completion of work for the assigned support staff. Department Academic Programs: •Create, maintain and update office documents and program forms. •Coordinate textbook order process, ensure SOTE forms are assigned and processed, process/manage student requests/forms/PAWs assistance, provide enrollment permissions, and manage student service indicators (holds), add-slips, overloads, and any student university related forms or requests. •Collaborate with the department chair, stateside Master of Science in Accounting program coordinator and the JHBC Graduate Business Programs office, support management of stateside MSA student and applicant databases, provide enrollment permissions, coordinate student service indicators, maintain undergraduate and graduate student alumni databases and communications and coordinate events for undergraduate and graduate students, and alumni. Collaborate with the department chair and VITA (Voluntary Income Tax Assistance) coordinator(s), reserve spaces or rooms for VITA services, and support a budget allocation for VITA activities. Event Coordination: •Coordinate and maintain a number of recurring, and one-time, department events and meetings; including but not limited to monthly meetings, annual retreats, advisory council/board meetings, faculty/visiting scholar meetings/workshops, and other school events/meetings. Contact and coordinate activities with hotels, caterers, SMSU, UEC, Events Scheduling, Food Services, PDC, etc. •Coordinate for guest speaker, special guests, potential new hires, etc., including securing and disseminating logistic information. Participate in student recruitment and student support/recognition events (e.g. college fairs, grad days, honor society, student onboarding, commencement reception). Project Management Coordination: •Coordinate existing department projects with broad and visible impact that may involve coordination with other departments, alumni, and external stakeholders of the department. Other: •Perform other classification-related duties as assigned. Minimum Qualifications: High school diploma or its equivalent Five (5) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Driver’s License Required Qualifications In addition to Position Skill Level I knowledge and skill requirements, work assignments typically require: Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications College diploma or equivalent. Must be a motivated self-starter that is able to “think like an owner” and be results oriented. Prior experience and expertise in event coordination and management. Ability to develop and make presentations to student groups on behalf of the department. A working knowledge of budget policies and procedures is desired. Ability to work cooperatively with a diverse group of people. Proficient with spreadsheet and database management. Compensation and Benefits: Anticipated Hiring Range: $3,681 - $4,583 per month Classification Salary Range: $3,681 - $6,034 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. The application deadline is: May 03, 2024; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jan 11 2024 Pacific Standard Time Applications close: May 03 2024 Pacific Daylight Time Closing Date/Time:
Apr 24, 2024
Job Summary: Under the general supervision of the Department Chair, the Administrative Support Coordinator (ASC) will independently coordinate the entire clerical and administrative support functions and performance of secretarial and administrative work in the Department of Accounting and Finance including the full range of secretarial and administrative support functions for the department chair and faculty. Duties and responsibilities General Office Coordination: •Assist students and faculty including, but not limited to, answering/directing phone calls and emails, ordering and maintaining office supplies, data gathering and distribution of quarterly faculty office hours and syllabi, schedule classes in PeopleSoft, coordinate and distribute faculty contracts and posting of positions, maintain budgetary allocations of the department, gather data and manage multiple databases, process and prepare new hire paperwork, manage travel claims and other internal transactions. •Provide high level administrative support to the department chair. •Collaborate with campus departments and academic programs. •Provide lead work direction to support staff and/or student assistants, and will be fully accountable for the work flow and completion of work for the assigned support staff. Department Academic Programs: •Create, maintain and update office documents and program forms. •Coordinate textbook order process, ensure SOTE forms are assigned and processed, process/manage student requests/forms/PAWs assistance, provide enrollment permissions, and manage student service indicators (holds), add-slips, overloads, and any student university related forms or requests. •Collaborate with the department chair, stateside Master of Science in Accounting program coordinator and the JHBC Graduate Business Programs office, support management of stateside MSA student and applicant databases, provide enrollment permissions, coordinate student service indicators, maintain undergraduate and graduate student alumni databases and communications and coordinate events for undergraduate and graduate students, and alumni. Collaborate with the department chair and VITA (Voluntary Income Tax Assistance) coordinator(s), reserve spaces or rooms for VITA services, and support a budget allocation for VITA activities. Event Coordination: •Coordinate and maintain a number of recurring, and one-time, department events and meetings; including but not limited to monthly meetings, annual retreats, advisory council/board meetings, faculty/visiting scholar meetings/workshops, and other school events/meetings. Contact and coordinate activities with hotels, caterers, SMSU, UEC, Events Scheduling, Food Services, PDC, etc. •Coordinate for guest speaker, special guests, potential new hires, etc., including securing and disseminating logistic information. Participate in student recruitment and student support/recognition events (e.g. college fairs, grad days, honor society, student onboarding, commencement reception). Project Management Coordination: •Coordinate existing department projects with broad and visible impact that may involve coordination with other departments, alumni, and external stakeholders of the department. Other: •Perform other classification-related duties as assigned. Minimum Qualifications: High school diploma or its equivalent Five (5) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Driver’s License Required Qualifications In addition to Position Skill Level I knowledge and skill requirements, work assignments typically require: Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications College diploma or equivalent. Must be a motivated self-starter that is able to “think like an owner” and be results oriented. Prior experience and expertise in event coordination and management. Ability to develop and make presentations to student groups on behalf of the department. A working knowledge of budget policies and procedures is desired. Ability to work cooperatively with a diverse group of people. Proficient with spreadsheet and database management. Compensation and Benefits: Anticipated Hiring Range: $3,681 - $4,583 per month Classification Salary Range: $3,681 - $6,034 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. The application deadline is: May 03, 2024; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jan 11 2024 Pacific Standard Time Applications close: May 03 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 15 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 15 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, May 7, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general supervision of the Human Resources Manager, with additional lead work direction from the Managing Director for Payroll and Benefits, the Human Resources management team and other lead Payroll staff, the Payroll Technician is responsible for applying thorough knowledge of payroll and personnel transactions and performs the full range of moderately complex payroll and personnel transactions for all University employees. The incumbent uses initiative and judgment to analyze information and determines a course of action within the specifications of standard practice and established guidelines; independently selects, interprets and applies the proper rules and regulations; and initiates, processes and completes a range of transactions in order to appoint, separate or change the pay and benefits status of various categories of University employees. Key Qualifications This position requires the equivalent of two years’ payroll and personnel experience and any equivalent combination of education and experience, which provides the required knowledge and abilities to perform the duties of the position. The incumbent must have thorough knowledge of general office methods, practices and procedures and thorough knowledge of, or the ability to quickly acquire, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Such policies, procedures, programs, and guidelines include, but is not limited to, the Uniform State Payroll Procedures Manual, Personnel Information Management System Manual and other payroll information found in state and university administrative manuals and guidelines, Public Employees’ Retirement System Manual and the Executive Orders published by the Chancellor’s Office. Associates of arts degree preferred. Intermediate proficiency with computers and Microsoft Office (word, Excel) required. Knowledge of Google Suite and PeopleSoft preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $ 3,680 to $3,747 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 24, 2024
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, May 7, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general supervision of the Human Resources Manager, with additional lead work direction from the Managing Director for Payroll and Benefits, the Human Resources management team and other lead Payroll staff, the Payroll Technician is responsible for applying thorough knowledge of payroll and personnel transactions and performs the full range of moderately complex payroll and personnel transactions for all University employees. The incumbent uses initiative and judgment to analyze information and determines a course of action within the specifications of standard practice and established guidelines; independently selects, interprets and applies the proper rules and regulations; and initiates, processes and completes a range of transactions in order to appoint, separate or change the pay and benefits status of various categories of University employees. Key Qualifications This position requires the equivalent of two years’ payroll and personnel experience and any equivalent combination of education and experience, which provides the required knowledge and abilities to perform the duties of the position. The incumbent must have thorough knowledge of general office methods, practices and procedures and thorough knowledge of, or the ability to quickly acquire, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Such policies, procedures, programs, and guidelines include, but is not limited to, the Uniform State Payroll Procedures Manual, Personnel Information Management System Manual and other payroll information found in state and university administrative manuals and guidelines, Public Employees’ Retirement System Manual and the Executive Orders published by the Chancellor’s Office. Associates of arts degree preferred. Intermediate proficiency with computers and Microsoft Office (word, Excel) required. Knowledge of Google Suite and PeopleSoft preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $ 3,680 to $3,747 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Position: This is a professional, management position in the unclassified service responsible for scheduling, purchasing, and managing Silicon Valley Power (SVP) electric and hydro energy requirements in the hour ahead and real-time markets by optimizing those resources and by dispatching the generation plants, scheduling water flows and making sales of surplus resources in order to serve our customers consistent with SVP"s risk parameters. This position requires working 12 hour day and night shifts along with holiday and weekend shifts. SVP operates a 24/7 real time desk which is the primary responsibility of this position. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction: • Develop and submit schedules based on contract requirements and prudent economics to cover City load and to ensure the timely flow of Silicon Valley Power, South West (SW) electric and hydro resources; • Coordinate energy, capacity, transmission, and ancillary service transactions with the appropriate broker, marketer, utility, generator, scheduling coordinator, and/or control area working within counter-party credit limits; • Create and/or assess all electronic tags pursuant to Western Electric Coordinating Council (WECC)/ National Energy Regulatory Commission (NERC) Policies, South West (SW) business practices, and Independent System Operator (ISO) requirements; • Adjust schedules real-time during emergency transmission derates or curtailments; • Manage resources to meet NERC/SVP reliability criteria during all operating conditions; • Determine resource costs and availability considering existing market conditions, generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Conduct economic analysis of current resource options and market opportunities; • Continually evaluate market conditions (including ISO ex-post prices, imbalance energy prices, ancillary service costs and transmission and congestion price differences), generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Negotiate purchases and sales of energy, capacity, ancillary services and the purchase of transmission to meet load and SW trading objectives; • Conduct economic analysis of current resource options and market opportunities; • Determine optimal short-term use of existing power purchase contracts based on market information; • Develop an hourly trading strategy for energy, capacity, transmission, and/or ancillary services by dispatching resources in a correct way; • Evaluate and optimize the resources in real-time, to generation dispatch, capacity needs, energy, transmission and ancillary services purchases and sales; • Utilize various market applications, including but not limited to California Independent System Operator (CISO) applications to submit capacity, energy, transmission, and ancillary service bids in power scheduling and power trading; • Implement South West (SW) Trading Guidelines and management directives; • Ensure that NERC/SVP reliability criteria are met; • Prepare real-time documentation and reports for after-the-fact analysis; • Develop pricing strategies for energy limited resources; • Negotiate with assigned SW stakeholders • Manage resources to meet WECC/NERC reliability criteria during all operating conditions; • Work with trading staff to develop pricing strategy for energy-limited resources; • Perform contingency analysis to develop optimized strategy for the dispatch of generation resources, and to optimize purchases and sales of capacity, energy, transmission, and ancillary service; • Manage hydro reservoir levels and in-flows to ensure economic dispatch of SW’s projects; • Prepare and submit all reports required as a scheduling coordinator including inter-tie, California Central System Operator (CISO), and South West (SW); • Adjust/optimize/balance schedules to account for system outages; • Provide training of co-workers; • Forecast weather conditions by using like seasons, days and temperatures; • Forecast customer energy requirements considering historical demands and applicable load shapes; • Develop and maintain harmonious operations with interconnected utilities, wholesale entities, electric and hydro trading partners and other stakeholders through the use of effective communications practices; and • Perform other related work as required. Minimum Qualifications EDUCATION AND EXPERIENCE Education and experience equivalent to: • Graduation from an accredited college or university with a bachelor’s degree in Engineering, Business, or a closely related field; and • Three (3) years experience in public or private sector power scheduling or trading and/or Independent System Operator (ISO) scheduling. LICENSE Possession of a valid Class C California driver’s license is required at the time of appointment and for the duration of employment. SPECIAL CONDITIONS • Incumbents must have the ability to work, as assigned, to schedules that may include Saturdays, Sundays, holidays, and non-traditional work hours; and a willingness to work overtime as required. • Candidates hired into this position may have to pass an initial and periodic, comprehensive background checks, which include fingerprinting, to meet Federal, State and/or industry security requirements. Incumbents will have to meet any Federal (FERC and NERC) and State (CPUC) mandated certifications. • Must be able to perform all of the essential functions of the job assignment. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application Knowledge, Skills, and Abilities Knowledge of: • Wholesale and retail electric utility business, Hydro reservoir monitoring for optimum SW dispatch, dispatch of generation resources, production costs of energy by fuel type, system load characteristics and load curves; • Market applications, including but not limited to ICE and CISO; • Real-time evaluation and optimization procedures for generation dispatch, capacity needs, energy, transmission and ancillary services, purchases and sales; • WECC/NERC policies and SW Business Practices; • Trading procedures, systems to track and analyze capacity, energy, transmission, and ancillary service transactions, market strategies for wholesale purchases and sales of electricity and relevant trading directives; • Schedule transactions, scheduling procedures, management directives, and how to solve scheduling conflicts; • Scheduling and tagging procedures based on SW, CISO, WECC contract requirements and reporting requirements; • Integrated power system operations and SW, NERC, FERC, and CISO policies, procedures, protocols and business practices; • Research, planning and technical analysis for complex scheduling projects and preparation of reports including recommendations; • Research methods and statistical analysis, complex spreadsheets and database applications and project and workload planning; • Work-related computer applications, including e-mail, word processing, spreadsheets, databases and the internet; • Applicable laws, regulations and permits affecting the electric utility industry; • Customer energy requirements and real-time weather forecasting, and • Business practices, contract principles, financial statements, and economic analysis techniques. Ability to: • Apply the principles of power generation and transmission systems, including interconnected utility operations; • Implement the integration of purchases and sales to economically reduce overall costs of energy and energy management systems; • Interpret, explain and apply complex contracts, policies, protocols and business practices, implement strategies associated with short-term trading, and negotiate transactions; • Interpret and explain complex contracts, policies, protocols, and business practices; • Evaluate capacity, energy, and transmission transactions, implement market strategies to complete wholesale purchases of electricity, and perform economic analysis to determine benefit/cost of wholesale power market purchases and sales; • Draw conclusions and project consequences of decisions and recommendations; • Establish and maintain positive and effective relationships with City employees, contractors and other governmental representatives; • Work as team player and be willing to deliver excellent customer service to both internal and external City clients; • Communicate effectively both orally and in writing to consistently represent facts and situations accurately, transmit information concisely and in an effective manner, and present a balanced picture of situations; • Prepare and present highly technical and complex written and oral reports; • Work effectively in time-sensitive situations and meet deadlines; coordinate multiple projects and complex tasks simultaneously; • Review and analyze important detailed and highly complex technical Electric Utility records and reports; • Train and supervise the work of others in a team environment; and • Walk or stand for extended periods of time and bend, stoop, reach, carry, crawl, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This posting has been updated to continuous and a first review of applications will be Friday, August 25, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Position: This is a professional, management position in the unclassified service responsible for scheduling, purchasing, and managing Silicon Valley Power (SVP) electric and hydro energy requirements in the hour ahead and real-time markets by optimizing those resources and by dispatching the generation plants, scheduling water flows and making sales of surplus resources in order to serve our customers consistent with SVP"s risk parameters. This position requires working 12 hour day and night shifts along with holiday and weekend shifts. SVP operates a 24/7 real time desk which is the primary responsibility of this position. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction: • Develop and submit schedules based on contract requirements and prudent economics to cover City load and to ensure the timely flow of Silicon Valley Power, South West (SW) electric and hydro resources; • Coordinate energy, capacity, transmission, and ancillary service transactions with the appropriate broker, marketer, utility, generator, scheduling coordinator, and/or control area working within counter-party credit limits; • Create and/or assess all electronic tags pursuant to Western Electric Coordinating Council (WECC)/ National Energy Regulatory Commission (NERC) Policies, South West (SW) business practices, and Independent System Operator (ISO) requirements; • Adjust schedules real-time during emergency transmission derates or curtailments; • Manage resources to meet NERC/SVP reliability criteria during all operating conditions; • Determine resource costs and availability considering existing market conditions, generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Conduct economic analysis of current resource options and market opportunities; • Continually evaluate market conditions (including ISO ex-post prices, imbalance energy prices, ancillary service costs and transmission and congestion price differences), generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Negotiate purchases and sales of energy, capacity, ancillary services and the purchase of transmission to meet load and SW trading objectives; • Conduct economic analysis of current resource options and market opportunities; • Determine optimal short-term use of existing power purchase contracts based on market information; • Develop an hourly trading strategy for energy, capacity, transmission, and/or ancillary services by dispatching resources in a correct way; • Evaluate and optimize the resources in real-time, to generation dispatch, capacity needs, energy, transmission and ancillary services purchases and sales; • Utilize various market applications, including but not limited to California Independent System Operator (CISO) applications to submit capacity, energy, transmission, and ancillary service bids in power scheduling and power trading; • Implement South West (SW) Trading Guidelines and management directives; • Ensure that NERC/SVP reliability criteria are met; • Prepare real-time documentation and reports for after-the-fact analysis; • Develop pricing strategies for energy limited resources; • Negotiate with assigned SW stakeholders • Manage resources to meet WECC/NERC reliability criteria during all operating conditions; • Work with trading staff to develop pricing strategy for energy-limited resources; • Perform contingency analysis to develop optimized strategy for the dispatch of generation resources, and to optimize purchases and sales of capacity, energy, transmission, and ancillary service; • Manage hydro reservoir levels and in-flows to ensure economic dispatch of SW’s projects; • Prepare and submit all reports required as a scheduling coordinator including inter-tie, California Central System Operator (CISO), and South West (SW); • Adjust/optimize/balance schedules to account for system outages; • Provide training of co-workers; • Forecast weather conditions by using like seasons, days and temperatures; • Forecast customer energy requirements considering historical demands and applicable load shapes; • Develop and maintain harmonious operations with interconnected utilities, wholesale entities, electric and hydro trading partners and other stakeholders through the use of effective communications practices; and • Perform other related work as required. Minimum Qualifications EDUCATION AND EXPERIENCE Education and experience equivalent to: • Graduation from an accredited college or university with a bachelor’s degree in Engineering, Business, or a closely related field; and • Three (3) years experience in public or private sector power scheduling or trading and/or Independent System Operator (ISO) scheduling. LICENSE Possession of a valid Class C California driver’s license is required at the time of appointment and for the duration of employment. SPECIAL CONDITIONS • Incumbents must have the ability to work, as assigned, to schedules that may include Saturdays, Sundays, holidays, and non-traditional work hours; and a willingness to work overtime as required. • Candidates hired into this position may have to pass an initial and periodic, comprehensive background checks, which include fingerprinting, to meet Federal, State and/or industry security requirements. Incumbents will have to meet any Federal (FERC and NERC) and State (CPUC) mandated certifications. • Must be able to perform all of the essential functions of the job assignment. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application Knowledge, Skills, and Abilities Knowledge of: • Wholesale and retail electric utility business, Hydro reservoir monitoring for optimum SW dispatch, dispatch of generation resources, production costs of energy by fuel type, system load characteristics and load curves; • Market applications, including but not limited to ICE and CISO; • Real-time evaluation and optimization procedures for generation dispatch, capacity needs, energy, transmission and ancillary services, purchases and sales; • WECC/NERC policies and SW Business Practices; • Trading procedures, systems to track and analyze capacity, energy, transmission, and ancillary service transactions, market strategies for wholesale purchases and sales of electricity and relevant trading directives; • Schedule transactions, scheduling procedures, management directives, and how to solve scheduling conflicts; • Scheduling and tagging procedures based on SW, CISO, WECC contract requirements and reporting requirements; • Integrated power system operations and SW, NERC, FERC, and CISO policies, procedures, protocols and business practices; • Research, planning and technical analysis for complex scheduling projects and preparation of reports including recommendations; • Research methods and statistical analysis, complex spreadsheets and database applications and project and workload planning; • Work-related computer applications, including e-mail, word processing, spreadsheets, databases and the internet; • Applicable laws, regulations and permits affecting the electric utility industry; • Customer energy requirements and real-time weather forecasting, and • Business practices, contract principles, financial statements, and economic analysis techniques. Ability to: • Apply the principles of power generation and transmission systems, including interconnected utility operations; • Implement the integration of purchases and sales to economically reduce overall costs of energy and energy management systems; • Interpret, explain and apply complex contracts, policies, protocols and business practices, implement strategies associated with short-term trading, and negotiate transactions; • Interpret and explain complex contracts, policies, protocols, and business practices; • Evaluate capacity, energy, and transmission transactions, implement market strategies to complete wholesale purchases of electricity, and perform economic analysis to determine benefit/cost of wholesale power market purchases and sales; • Draw conclusions and project consequences of decisions and recommendations; • Establish and maintain positive and effective relationships with City employees, contractors and other governmental representatives; • Work as team player and be willing to deliver excellent customer service to both internal and external City clients; • Communicate effectively both orally and in writing to consistently represent facts and situations accurately, transmit information concisely and in an effective manner, and present a balanced picture of situations; • Prepare and present highly technical and complex written and oral reports; • Work effectively in time-sensitive situations and meet deadlines; coordinate multiple projects and complex tasks simultaneously; • Review and analyze important detailed and highly complex technical Electric Utility records and reports; • Train and supervise the work of others in a team environment; and • Walk or stand for extended periods of time and bend, stoop, reach, carry, crawl, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This posting has been updated to continuous and a first review of applications will be Friday, August 25, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: Accountant II Classification Title: Accountant II Department Name: Financial Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 9 (CSUEU) Employment Type: Probationary/Permanent Salary Range: Hiring salary is anticipated at $5,300-$5,600 per month commensurate with education and experience CSU Salary Range: $4,452 -$8,592 per month. Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Tuesday, February 27, 2024 and the review period may end at any time thereafter. Position Summary: The Department of Accounting and Finance provides accounting services to the University's students, staff, faculty and Auxiliary Organizations. These accounting services include but are not limited to cashiering, student accounts, accounts receivable, accounts payable, general accounting, financial aid, post award grants and contracts, financial reporting, and asset management/property accounting. Accounting is responsible for ensuring that all accounting, reporting, and reconciliation functions are performed in accordance with applicable law and policy while at the same time providing the highest possible level of service to the campus community. Under the general direction of the Accounting Manager, Accountant II performs professional accounting work requiring comprehensive knowledge of generally accepted accounting principles (GAAP) and governmental accounting standards. This includes completing account reconciliations, preparation of journal entries, inter-fund accounting, and solving moderate to complex accounting issues, and financial analysis. In addition, the incumbent assumes primary responsibility for recording Foundation financial transactions in a timely, accurate, efficient, and effective manner, monitors and reconciles cash and investment accounts for all campus funds. The incumbent participates in all aspects of supporting the mission and goals of California State University Maritime Academy and its Auxiliary Organizations. The incumbent plays an active role in working, partnering, and collaborating within the Administration and Finance Division and all other campus business units and operations relating to the day-to-day business operations . About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, Coast Guard, and Naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Under general direction of the Accounting Manager, the incumbent will perform and provide professional level, cross-functional accounting support for the University and Auxiliary Organizations which is analytical, evaluative, innovative, and advisory in nature for the Accounting Department unit of Fiscal Affairs. This includes providing a wide variety of centralized accounting services where the application of knowledge about the theories, principles, and practices of the accounting profession, including Generally Accepted Accounting Principles (GAAP) are used in classifying, examining, analyzing, reconciling, and reporting of financial transactions while ensuring compliance of applicable laws, rules and regulations between entities, programs, and funds. These responsibilities include but not limited to: Analyze and reconcile bank statements, sub-ledgers, reports, and financial records. Monitor the day-to-day financial activities of the campus and other Auxiliary Business units. Review, analyze and make appropriate journal entries. Recommend and prepare adjustments, journal entries, reports, and expenditure transfers and chargebacks, includes billing and generating invoices. Review and monitor all outstanding receivables, perform collections if necessary. Establish and record allowance for bad debts, and recommend write-offs for uncollectible debts. Assist with recording and maintenance of asset management including depreciation and monitoring Construction Work in Progress (CWIP) for capital projects. Completes schedules for various funds and accounts for the annual audit. Assists with any audit that applies to her area of responsibility. Use knowledge of financial record-keeping methods, sound accounting controls, business processes, policies, and procedures to interpret and apply the effects of policies and rules to financial analyses and projections, and maintenance of the Chart of Accounts. Support the University's internal controls, tax, and audit functions; system processing and maintenance of associated administrative systems, implementing appropriate fiscal policies and procedures, identifying and implementing new technologies in support of these business processes; providing guidance in fiscal matters relative to the areas of responsibility. Development and/ or interpretation and implementation of campus, federal, state, and CSU policies and procedures. Review financial documents for accuracy, completeness, validity and adherence to standards. Monitor and review all Raisers Edge activity and posts to the general ledger. Manage and reconcile interagency transactions between the University and the Foundation. Prepare cash transfer documents for the same. Provide Foundation departmental reports as requested. Run bank reports for the Foundation and the University and reconciles to the general ledger. Reconcile scholarship awards to university disbursements for the Foundation. Post miscellaneous bank transactions such as wire transfers and credit card receipts. Record Gifts- in- Kind. Perform treasury management for the Foundation. Analyze and reconcile GL to the Raisers Edge donor database. Allocate investment earnings, credit card fee and other allocable items. Provide training, guidance, and assistance to Advancement personnel. Allocate interest earnings to appropriate funds. Assist with the preparation of Foundation financial reports and makes budget projections. Perform cash/bank reconciliations for the University and the auxiliary business units. Identify actual or potential problems and recommend corrective or preventative action. Work closely with Accounts Payable & Procurement personnel for Vendor set ups, wire set ups, vendor type set up for various classifications for Micro Business, OSB for Procurement annual reporting. Preparation of the GAAP Audit lead schedules for campus and auxiliary organizations, and reports to outside agencies and governmental entities. Perform post-award grant management of grants and contracts which include but not limited to assisting principal investigators and/or campus departments with expenditure review; monitor accounts, reporting on grant funds to internal and external agencies and a variety of budget grant and contract budget related compliance matters; coordinates the campus efforts in managing grant and contracts accounting. Reconcile monthly intercompany auxiliaries AR and prepare month end wire transfers to clear balances owed between auxiliaries. Set up all Cal Maritime Academy, Cal Maritime Foundation, Associated Students of Cal Maritime Academy and Cal Maritime Corporation vendors in CFS (Common Financial System). Monitor and oversee University cash and investment accounts. This includes monitoring and reconciliation of cash and investment accounts for all campus funds in accordance with federal and state regulations and campus policies. Liaison between the campus and the bank, the campus and the CSU Chancellor's Office Treasury Management team, and the Foundation and their Investment company. Reconcile cash and investment account from different sub-system sources (CASHNet online student payments and 3rd party payments for all campus accounts.) Vendor maintenance includes securing & filing vendor 204 forms. Record Inter-agency Fund Transfers (IFTs) received from the Chancellor's office. Work with Budget Office for some Cost Allocation worksheets. Initiate IFT's to various campuses for service reimbursements, e.g. University Police Department for personnel overtime performed at other campus, etc. Monthly reconciliation of bank and investment accounts including allocations for the campus. Review and post applicable journal/s for Accounting Department Notice of Accounting Transaction (AD NOATs) received from the Chancellor's Office. Work with the Accounts Payable office to facilitate and initiate wire transfer payments to vendors. Record through the cashier’s office payment application all electronic payments received, when appropriate. Assist campus community with account analysis information, including facilitating reclassification of transactions when appropriate and approved. The incumbent will perform job-related duties and special projects as assigned. Other duties as assigned. Required Qualifications: Experience: Equivalent to two years of progressively responsible professional accounting experience. Education: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Knowledge: Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements. Abilities: In addition to those of the Accountant I, ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants. Preferred Qualifications: CSU or higher education or Governmental or Public accounting experience is desirable. Experience using PeopleSoft in a university or governmental environment is desirable Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization. Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations. Knowledge of or ability to quickly acquire knowledge of University, CSU, state and federal rules and regulations related to accounting services functional areas. Special Conditions: Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Feb 13 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Accountant II Classification Title: Accountant II Department Name: Financial Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 9 (CSUEU) Employment Type: Probationary/Permanent Salary Range: Hiring salary is anticipated at $5,300-$5,600 per month commensurate with education and experience CSU Salary Range: $4,452 -$8,592 per month. Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Tuesday, February 27, 2024 and the review period may end at any time thereafter. Position Summary: The Department of Accounting and Finance provides accounting services to the University's students, staff, faculty and Auxiliary Organizations. These accounting services include but are not limited to cashiering, student accounts, accounts receivable, accounts payable, general accounting, financial aid, post award grants and contracts, financial reporting, and asset management/property accounting. Accounting is responsible for ensuring that all accounting, reporting, and reconciliation functions are performed in accordance with applicable law and policy while at the same time providing the highest possible level of service to the campus community. Under the general direction of the Accounting Manager, Accountant II performs professional accounting work requiring comprehensive knowledge of generally accepted accounting principles (GAAP) and governmental accounting standards. This includes completing account reconciliations, preparation of journal entries, inter-fund accounting, and solving moderate to complex accounting issues, and financial analysis. In addition, the incumbent assumes primary responsibility for recording Foundation financial transactions in a timely, accurate, efficient, and effective manner, monitors and reconciles cash and investment accounts for all campus funds. The incumbent participates in all aspects of supporting the mission and goals of California State University Maritime Academy and its Auxiliary Organizations. The incumbent plays an active role in working, partnering, and collaborating within the Administration and Finance Division and all other campus business units and operations relating to the day-to-day business operations . About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, Coast Guard, and Naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Under general direction of the Accounting Manager, the incumbent will perform and provide professional level, cross-functional accounting support for the University and Auxiliary Organizations which is analytical, evaluative, innovative, and advisory in nature for the Accounting Department unit of Fiscal Affairs. This includes providing a wide variety of centralized accounting services where the application of knowledge about the theories, principles, and practices of the accounting profession, including Generally Accepted Accounting Principles (GAAP) are used in classifying, examining, analyzing, reconciling, and reporting of financial transactions while ensuring compliance of applicable laws, rules and regulations between entities, programs, and funds. These responsibilities include but not limited to: Analyze and reconcile bank statements, sub-ledgers, reports, and financial records. Monitor the day-to-day financial activities of the campus and other Auxiliary Business units. Review, analyze and make appropriate journal entries. Recommend and prepare adjustments, journal entries, reports, and expenditure transfers and chargebacks, includes billing and generating invoices. Review and monitor all outstanding receivables, perform collections if necessary. Establish and record allowance for bad debts, and recommend write-offs for uncollectible debts. Assist with recording and maintenance of asset management including depreciation and monitoring Construction Work in Progress (CWIP) for capital projects. Completes schedules for various funds and accounts for the annual audit. Assists with any audit that applies to her area of responsibility. Use knowledge of financial record-keeping methods, sound accounting controls, business processes, policies, and procedures to interpret and apply the effects of policies and rules to financial analyses and projections, and maintenance of the Chart of Accounts. Support the University's internal controls, tax, and audit functions; system processing and maintenance of associated administrative systems, implementing appropriate fiscal policies and procedures, identifying and implementing new technologies in support of these business processes; providing guidance in fiscal matters relative to the areas of responsibility. Development and/ or interpretation and implementation of campus, federal, state, and CSU policies and procedures. Review financial documents for accuracy, completeness, validity and adherence to standards. Monitor and review all Raisers Edge activity and posts to the general ledger. Manage and reconcile interagency transactions between the University and the Foundation. Prepare cash transfer documents for the same. Provide Foundation departmental reports as requested. Run bank reports for the Foundation and the University and reconciles to the general ledger. Reconcile scholarship awards to university disbursements for the Foundation. Post miscellaneous bank transactions such as wire transfers and credit card receipts. Record Gifts- in- Kind. Perform treasury management for the Foundation. Analyze and reconcile GL to the Raisers Edge donor database. Allocate investment earnings, credit card fee and other allocable items. Provide training, guidance, and assistance to Advancement personnel. Allocate interest earnings to appropriate funds. Assist with the preparation of Foundation financial reports and makes budget projections. Perform cash/bank reconciliations for the University and the auxiliary business units. Identify actual or potential problems and recommend corrective or preventative action. Work closely with Accounts Payable & Procurement personnel for Vendor set ups, wire set ups, vendor type set up for various classifications for Micro Business, OSB for Procurement annual reporting. Preparation of the GAAP Audit lead schedules for campus and auxiliary organizations, and reports to outside agencies and governmental entities. Perform post-award grant management of grants and contracts which include but not limited to assisting principal investigators and/or campus departments with expenditure review; monitor accounts, reporting on grant funds to internal and external agencies and a variety of budget grant and contract budget related compliance matters; coordinates the campus efforts in managing grant and contracts accounting. Reconcile monthly intercompany auxiliaries AR and prepare month end wire transfers to clear balances owed between auxiliaries. Set up all Cal Maritime Academy, Cal Maritime Foundation, Associated Students of Cal Maritime Academy and Cal Maritime Corporation vendors in CFS (Common Financial System). Monitor and oversee University cash and investment accounts. This includes monitoring and reconciliation of cash and investment accounts for all campus funds in accordance with federal and state regulations and campus policies. Liaison between the campus and the bank, the campus and the CSU Chancellor's Office Treasury Management team, and the Foundation and their Investment company. Reconcile cash and investment account from different sub-system sources (CASHNet online student payments and 3rd party payments for all campus accounts.) Vendor maintenance includes securing & filing vendor 204 forms. Record Inter-agency Fund Transfers (IFTs) received from the Chancellor's office. Work with Budget Office for some Cost Allocation worksheets. Initiate IFT's to various campuses for service reimbursements, e.g. University Police Department for personnel overtime performed at other campus, etc. Monthly reconciliation of bank and investment accounts including allocations for the campus. Review and post applicable journal/s for Accounting Department Notice of Accounting Transaction (AD NOATs) received from the Chancellor's Office. Work with the Accounts Payable office to facilitate and initiate wire transfer payments to vendors. Record through the cashier’s office payment application all electronic payments received, when appropriate. Assist campus community with account analysis information, including facilitating reclassification of transactions when appropriate and approved. The incumbent will perform job-related duties and special projects as assigned. Other duties as assigned. Required Qualifications: Experience: Equivalent to two years of progressively responsible professional accounting experience. Education: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Knowledge: Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements. Abilities: In addition to those of the Accountant I, ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants. Preferred Qualifications: CSU or higher education or Governmental or Public accounting experience is desirable. Experience using PeopleSoft in a university or governmental environment is desirable Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization. Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations. Knowledge of or ability to quickly acquire knowledge of University, CSU, state and federal rules and regulations related to accounting services functional areas. Special Conditions: Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Feb 13 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Division Fiscal Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,667 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Division Fiscal Analyst to provide advanced technical and administrative fiscal management support to the Division of Academic and Student Affairs, including analysis, multi-year budget preparation and projections, comprehensive reconciliation, contract and grant administration, accounting services, and financial reporting. The incumbent is responsible for ensuring financial transactions adhere to CSU system-wide and fund source policies and procedures. The Division Fiscal Analyst serves as the primary resource to the Director of Operation to assist with the oversight of Division-wide financial transactions, and standard operational and human resource procedures. The incumbent will interface, effectively collaborative, and provide guidance and support to Division executive staff, departments, and programs in solving complex fiscal and operational issues. The incumbent must maintain an open and effective work environment and rapport as a key information resource. This position also serves as the administrative specialist for human resource activities, policies, and procedures. Responsibilities Under the general direction of the Director of Operations, Division of Academic and Student Affairs , the Division Fiscal Analyst will perform duties as outlined below: Division Budget Management and Fiscal Practices -Manage the Division Office budget and ensure compliance with all applicable University and CSUCO policies and procedures, and provisions of funding sources. -Administer, analyze, and track financial and business-related transactions, including but not limited to proposal requests, contracts, purchase orders, invoices, procurement credit card, employee reimbursements, and interdepartmental and campus allocations. -Reconcile accounts monthly and make appropriate corrections to ensure that budgets are accurate and that expenditures comply with fund sources’ policies, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Manage the Division-wide faculty engagement and faculty buyout process by reviewing and processing requests, providing training, and serving as a resource to requestors. Perform an analytical review of requests and provide recommendations to the Director of Operations on setting parameters and/or framework for process improvement. -Research and gather data to assist with the preparation and/or development of fiscal reports, month-end analysis, fiscal year-end activities, forecast, and other ad-hoc reports. Advises department staff on University policies and procedures related to budget and procurement. -In collaboration with the Director of Operation, propose recommendations on Division financial strategy, planning, and effective methods/approaches to executing financial matters based on an analysis of existing policies, practices, and regulations. -Support the coordination of the annual budget request process. Work collaboratively with department fiscal leads on the preparation and submittal of requests to the Division Office. -Review and prepare Executive Office reimbursements, contracts, purchase order, and Interagency Financial Transactions (IFTs). Coordinate the processing of these transactions with various Chancellor Office (CO) Division partners to resolve inquiries and ensure compliance with COCSU policies and standards. -Monthly reconciliation of the department credit card (P-Card). Process expenditures consistent with applicable CO procurement policies. -In the absence of the department travel budget approver, act as secondary Delegation of Authority (DOA) for department-level travel transactions. -Develop knowledge and maintain a high-level of expertise in CO provisions, policies, and financial systems by staying abreast of changes and attending training opportunities when appropriate. Research, implement, and utilize best practices for financial management and information dissemination. Department Support -In collaboration with the Director of Operations, maintain a culture of support by providing guidance to department fiscal and administrative staff through trainings, development of flowcharts/reference guides, and establishment of collaborative spaces and standard meetings. -Serve as a resource on financial policies and provide guidelines to department staff to ensure that appropriate procedures and University policies are followed. -Ensure the critical fiscal activities of departments are completed during temporary vacancies. Assist departments with processing of financial documents and support the onboarding of new fiscal staff. -Assist departments with maintaining financial integrity by consulting with department managers and staff to explain existing protocols and assist with processes and procedures. -Monitor Division spending and notify the appropriate Assistant Vice Chancellor and Director of Operations of inconsistencies and areas of concern as it relates to department-level budgets. -Work collaboratively with department fiscal leads on submittal of quarterly budget and fiscal-year end projection reports. -In collaboration with the Director of Operation, develop Division policies, forms, and training for department staff on fiscal, grant, operation and human resource activities. Human Resources Processes -Provide administrative support for Division Office human resource activities, prepare and process HR related documents (recruitments, separations, reassignments, renewals, etc.). Coordinate Division Office interview schedules and logistics. -Maintain annual labor cost distribution reports and staffing cost analysis. -Support the management of recruitment and position number tracking to ensure accurate recording of positions and fund availability. -Assist departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes. -Serve as a resource to Division staff on HR processes and the PageUp recruitment system. -Make recommendations to the Director of Operations regarding personnel processes, procedures, and protocols. Division Operations -Support the day-to-day operations of the Division. -Collaborate with Division staff for a successful execution of monthly Division-wide gatherings, community events, meetings, and activities. -Analyze and research methodologies and make recommendations to enhance process improvements that promote efficiency. -Administrative support of annual activities and programs, including but not limited to Wang Excellence Awards, service awards, performance evaluations. -Provide excellent customer service and general assistance to Division staff and partners as needed for the effective and efficient operations of the Division. Other Duties -Other duties as assigned, including support to Division administrative staff, assist with special projects and initiatives, and perform other general office duties as directed. -Serve as back-up to other Division administrative staff as needed. Qualifications This position requires: -A Bachelor's degree from an accredited four-year university or equivalent combination of education and related experience to include a minimum five years progressively responsible budgetary and administrative experience involving study, analysis, and or evaluation leading to the development of improvement of administrative processes. -Five years of current budget/financial administration experience, working in a position with day-to-day financial support responsibilities, preferably in higher education. -Strong knowledge of the principles and practices of general accounting and governmental budget procedures. -Ability to understand, interpret, and apply a wide variety of policies and procedures is required. -Excellent written and verbal communication skills and effective interpersonal skills required. -Advanced knowledge of Excel with the ability to create complex spreadsheets, which include the use of formula-driven features and the ability to present data. -Proficiency with computer applications including Microsoft Office is required. -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders). -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and/or education backgrounds. -Excellent organizational skills in a multi-tasking environment, excellent attention to detail. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved. -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate. -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner. -Ability to train others on new skills and procedures and provide lead work direction. -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude. -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion. -Ability to use a broad range of technology, systems, and software applications. -Work independently, but willing to take directions and ask questions. -Ability to address sensitive issues and push them through to resolution. -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University. -Strong analysis and problem-solving skills. -Independent evaluation and determination of workload priorities. Preferred Qualifications -Master’s degree preferred. -Expertise with state and CSUCO fiscal policies, practices and procedures preferred. -Experience in managing federal, private, and state grants preferred. Application Period Priority consideration will be given to candidates who apply by April 11, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 29, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Division Fiscal Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,667 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Division Fiscal Analyst to provide advanced technical and administrative fiscal management support to the Division of Academic and Student Affairs, including analysis, multi-year budget preparation and projections, comprehensive reconciliation, contract and grant administration, accounting services, and financial reporting. The incumbent is responsible for ensuring financial transactions adhere to CSU system-wide and fund source policies and procedures. The Division Fiscal Analyst serves as the primary resource to the Director of Operation to assist with the oversight of Division-wide financial transactions, and standard operational and human resource procedures. The incumbent will interface, effectively collaborative, and provide guidance and support to Division executive staff, departments, and programs in solving complex fiscal and operational issues. The incumbent must maintain an open and effective work environment and rapport as a key information resource. This position also serves as the administrative specialist for human resource activities, policies, and procedures. Responsibilities Under the general direction of the Director of Operations, Division of Academic and Student Affairs , the Division Fiscal Analyst will perform duties as outlined below: Division Budget Management and Fiscal Practices -Manage the Division Office budget and ensure compliance with all applicable University and CSUCO policies and procedures, and provisions of funding sources. -Administer, analyze, and track financial and business-related transactions, including but not limited to proposal requests, contracts, purchase orders, invoices, procurement credit card, employee reimbursements, and interdepartmental and campus allocations. -Reconcile accounts monthly and make appropriate corrections to ensure that budgets are accurate and that expenditures comply with fund sources’ policies, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Manage the Division-wide faculty engagement and faculty buyout process by reviewing and processing requests, providing training, and serving as a resource to requestors. Perform an analytical review of requests and provide recommendations to the Director of Operations on setting parameters and/or framework for process improvement. -Research and gather data to assist with the preparation and/or development of fiscal reports, month-end analysis, fiscal year-end activities, forecast, and other ad-hoc reports. Advises department staff on University policies and procedures related to budget and procurement. -In collaboration with the Director of Operation, propose recommendations on Division financial strategy, planning, and effective methods/approaches to executing financial matters based on an analysis of existing policies, practices, and regulations. -Support the coordination of the annual budget request process. Work collaboratively with department fiscal leads on the preparation and submittal of requests to the Division Office. -Review and prepare Executive Office reimbursements, contracts, purchase order, and Interagency Financial Transactions (IFTs). Coordinate the processing of these transactions with various Chancellor Office (CO) Division partners to resolve inquiries and ensure compliance with COCSU policies and standards. -Monthly reconciliation of the department credit card (P-Card). Process expenditures consistent with applicable CO procurement policies. -In the absence of the department travel budget approver, act as secondary Delegation of Authority (DOA) for department-level travel transactions. -Develop knowledge and maintain a high-level of expertise in CO provisions, policies, and financial systems by staying abreast of changes and attending training opportunities when appropriate. Research, implement, and utilize best practices for financial management and information dissemination. Department Support -In collaboration with the Director of Operations, maintain a culture of support by providing guidance to department fiscal and administrative staff through trainings, development of flowcharts/reference guides, and establishment of collaborative spaces and standard meetings. -Serve as a resource on financial policies and provide guidelines to department staff to ensure that appropriate procedures and University policies are followed. -Ensure the critical fiscal activities of departments are completed during temporary vacancies. Assist departments with processing of financial documents and support the onboarding of new fiscal staff. -Assist departments with maintaining financial integrity by consulting with department managers and staff to explain existing protocols and assist with processes and procedures. -Monitor Division spending and notify the appropriate Assistant Vice Chancellor and Director of Operations of inconsistencies and areas of concern as it relates to department-level budgets. -Work collaboratively with department fiscal leads on submittal of quarterly budget and fiscal-year end projection reports. -In collaboration with the Director of Operation, develop Division policies, forms, and training for department staff on fiscal, grant, operation and human resource activities. Human Resources Processes -Provide administrative support for Division Office human resource activities, prepare and process HR related documents (recruitments, separations, reassignments, renewals, etc.). Coordinate Division Office interview schedules and logistics. -Maintain annual labor cost distribution reports and staffing cost analysis. -Support the management of recruitment and position number tracking to ensure accurate recording of positions and fund availability. -Assist departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes. -Serve as a resource to Division staff on HR processes and the PageUp recruitment system. -Make recommendations to the Director of Operations regarding personnel processes, procedures, and protocols. Division Operations -Support the day-to-day operations of the Division. -Collaborate with Division staff for a successful execution of monthly Division-wide gatherings, community events, meetings, and activities. -Analyze and research methodologies and make recommendations to enhance process improvements that promote efficiency. -Administrative support of annual activities and programs, including but not limited to Wang Excellence Awards, service awards, performance evaluations. -Provide excellent customer service and general assistance to Division staff and partners as needed for the effective and efficient operations of the Division. Other Duties -Other duties as assigned, including support to Division administrative staff, assist with special projects and initiatives, and perform other general office duties as directed. -Serve as back-up to other Division administrative staff as needed. Qualifications This position requires: -A Bachelor's degree from an accredited four-year university or equivalent combination of education and related experience to include a minimum five years progressively responsible budgetary and administrative experience involving study, analysis, and or evaluation leading to the development of improvement of administrative processes. -Five years of current budget/financial administration experience, working in a position with day-to-day financial support responsibilities, preferably in higher education. -Strong knowledge of the principles and practices of general accounting and governmental budget procedures. -Ability to understand, interpret, and apply a wide variety of policies and procedures is required. -Excellent written and verbal communication skills and effective interpersonal skills required. -Advanced knowledge of Excel with the ability to create complex spreadsheets, which include the use of formula-driven features and the ability to present data. -Proficiency with computer applications including Microsoft Office is required. -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders). -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and/or education backgrounds. -Excellent organizational skills in a multi-tasking environment, excellent attention to detail. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved. -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate. -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner. -Ability to train others on new skills and procedures and provide lead work direction. -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude. -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion. -Ability to use a broad range of technology, systems, and software applications. -Work independently, but willing to take directions and ask questions. -Ability to address sensitive issues and push them through to resolution. -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University. -Strong analysis and problem-solving skills. -Independent evaluation and determination of workload priorities. Preferred Qualifications -Master’s degree preferred. -Expertise with state and CSUCO fiscal policies, practices and procedures preferred. -Experience in managing federal, private, and state grants preferred. Application Period Priority consideration will be given to candidates who apply by April 11, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
*SFSU INTERNAL APPLICANTS ONLY* Working Title Associate Director of Financial Reporting Administrator Level (for MPP positions only) This position is an MPP II in the California State University Management Personnel Plan (MPP), reporting to the University Controller. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Financial Reporting - University Accounting Services Appointment Type At Will Time Base 1.0 Work Schedule Monday - Friday 9:00AM-5:00PM Anticipated Hiring Range $9,020.00 - $9,619.00 Per Month ($108,240.00 - $115,428.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the University Controller, the Associate Director of Financial Reporting is responsible for ensuring compliance with GASB, FASB, GAAP, Chancellor’s Office (CO) and State Controller Office (SCO) reporting requirements. The position reviews the reporting package and the University financial statements; approving prepare-by-client schedules (PBC); and overseeing the annual GAAP audit, Information Technology audit, A-133 Federal Compliance audit, and Stand-alone audit. The position manages the University Chart of Accounts: creation and maintenance of the GL account structure; serves as functional subject matter expert and analyzes/interprets complex accounting data; manages and leads the Financial Reporting Department in the implementation of new pronouncements under Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB). The position manages asset accounting and reporting and designs, implements and maintains internal controls on accounting systems and procedures and ensures compliance with all federal rules and regulations as well as compliance with all State of California, Cal State University and SFSU policies and procedures. The position understands and is knowledgeable about Unrelated Business Income Tax (UBIT) requirements/law and reviews annual UBIT reports to CO. Other responsibilities of the position include: Supporting the Budget Office in preparing the University Quarterly Budget reporting and Annual Budget submission Maintaining/updating revenue and expenses projections for the Debt Service Coverage Ratio for all self-support units to meet the state bond issuance requirement Serving on Campus Finance committees as warranted to analyze accounting impacts and ensure the proper recording and documentation for financial transactions Serves on EOC in the Finance and Administration section ensure the proper recording and documentation for financial transactions in cases of emergency Other duties as assigned by the University Controller including financial analysis and financial data verification Position Information Structuring Work Leads and manages Financial Reporting staff to achieve and excel in the performance of work assignments and in complying with GAAP, State and Chancellor’s Office requirements Coordinates and collaborates within and across organizational lines to comply with accounting standards, policy, and procedures Manages workflow processes in order to maximize efficiency and optimize department, division and University outcomes Manages Financial Reporting Department to include but not limited to employee recruitment, retention, performance management (organizational and individual), training and development. Promote, ensure, and enforce GAAP Managing Talent Manages Financial Reporting Department to include but not limited to employee recruitment, retention, performance management (organizational and individual), training and development. Inspiring Performance Foster and promote the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. Promote, ensure, and enforce the application of appropriate industry professional responsibilities and ethical standards Building Teams Lead in providing accurate financial data to executive management University-wide committees and external entities Using & Sharing Information Campus GAAP coordinator Perform analysis to help insure the proper recording and documentation for financial transactions for a successful close of GAAP financial records Campus liaison to the Chancellor’s System-wide Reporting and Standards unit Provides leadership and support for reporting of University financial data Facilitating Change Work with campus community for proper use of accounts Other duties as assigned by the University Controller Using & Sharing Information Promotes understanding and ensures compliance with Federal, State, CSU, University and division policies, regulatory and statutory requirements Provides support to University Controller for business process initiatives Qualifications Ability to interpret and apply accounting rules and regulations Bachelor’s degree in Accounting/Finance or in a related field 4 years of relevant managerial experience within Accounting/Financial Reporting Excellent analytical skills Effective oral and written communication skills Expert knowledge of MS Excel Must work independently, be self-motivated, highly productive and a problem solver Requires the ability to change priorities when needed and meet overlapping deadlines Must understand and extensively utilize University financial software, Microsoft Office products, automated financial systems, complex spreadsheets, databases and query tools Experience with PeopleSoft Finance system or other large ERP Systems Ability to interpret and integrate complex financial data to formulate appropriate controls and courses of action, Extensive knowledge of accounting and reconciliation practices Strong accounting and oral communication skills; Ability to manage confidential documents and matters; Comfortable handling multiple accounts and expense transactions Ability to effectively use applicable judgement and fiscal integrity to address complex budgetary challenges and priorities Excellent organizational skills: Ability to work independently without direct supervision on day-to-day tasks Demonstrated advanced utilization of Microsoft Word and Excel. Preferred Qualifications Holds a CPA license, MBA or Big 4 accounting firms experience a plus. CSU experience, higher education experience or experience at an institution similar to the CSU system Financial management of multimillion-dollar operations and capital programs, forecasting expenditures and revenue streams, contract management, and financial analysis skills in a public organization. Environmental/Physical/Special Ability to succeed in a fast-paced, multi-tasking environment. Ability to work outside of normal operating hours and travel to off-site locations as required. Ability to use computers and other communications tools for extended periods of time. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. *SFSU INTERNAL APPLICANTS ONLY* Advertised: Apr 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 09, 2024
*SFSU INTERNAL APPLICANTS ONLY* Working Title Associate Director of Financial Reporting Administrator Level (for MPP positions only) This position is an MPP II in the California State University Management Personnel Plan (MPP), reporting to the University Controller. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Financial Reporting - University Accounting Services Appointment Type At Will Time Base 1.0 Work Schedule Monday - Friday 9:00AM-5:00PM Anticipated Hiring Range $9,020.00 - $9,619.00 Per Month ($108,240.00 - $115,428.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the University Controller, the Associate Director of Financial Reporting is responsible for ensuring compliance with GASB, FASB, GAAP, Chancellor’s Office (CO) and State Controller Office (SCO) reporting requirements. The position reviews the reporting package and the University financial statements; approving prepare-by-client schedules (PBC); and overseeing the annual GAAP audit, Information Technology audit, A-133 Federal Compliance audit, and Stand-alone audit. The position manages the University Chart of Accounts: creation and maintenance of the GL account structure; serves as functional subject matter expert and analyzes/interprets complex accounting data; manages and leads the Financial Reporting Department in the implementation of new pronouncements under Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB). The position manages asset accounting and reporting and designs, implements and maintains internal controls on accounting systems and procedures and ensures compliance with all federal rules and regulations as well as compliance with all State of California, Cal State University and SFSU policies and procedures. The position understands and is knowledgeable about Unrelated Business Income Tax (UBIT) requirements/law and reviews annual UBIT reports to CO. Other responsibilities of the position include: Supporting the Budget Office in preparing the University Quarterly Budget reporting and Annual Budget submission Maintaining/updating revenue and expenses projections for the Debt Service Coverage Ratio for all self-support units to meet the state bond issuance requirement Serving on Campus Finance committees as warranted to analyze accounting impacts and ensure the proper recording and documentation for financial transactions Serves on EOC in the Finance and Administration section ensure the proper recording and documentation for financial transactions in cases of emergency Other duties as assigned by the University Controller including financial analysis and financial data verification Position Information Structuring Work Leads and manages Financial Reporting staff to achieve and excel in the performance of work assignments and in complying with GAAP, State and Chancellor’s Office requirements Coordinates and collaborates within and across organizational lines to comply with accounting standards, policy, and procedures Manages workflow processes in order to maximize efficiency and optimize department, division and University outcomes Manages Financial Reporting Department to include but not limited to employee recruitment, retention, performance management (organizational and individual), training and development. Promote, ensure, and enforce GAAP Managing Talent Manages Financial Reporting Department to include but not limited to employee recruitment, retention, performance management (organizational and individual), training and development. Inspiring Performance Foster and promote the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. Promote, ensure, and enforce the application of appropriate industry professional responsibilities and ethical standards Building Teams Lead in providing accurate financial data to executive management University-wide committees and external entities Using & Sharing Information Campus GAAP coordinator Perform analysis to help insure the proper recording and documentation for financial transactions for a successful close of GAAP financial records Campus liaison to the Chancellor’s System-wide Reporting and Standards unit Provides leadership and support for reporting of University financial data Facilitating Change Work with campus community for proper use of accounts Other duties as assigned by the University Controller Using & Sharing Information Promotes understanding and ensures compliance with Federal, State, CSU, University and division policies, regulatory and statutory requirements Provides support to University Controller for business process initiatives Qualifications Ability to interpret and apply accounting rules and regulations Bachelor’s degree in Accounting/Finance or in a related field 4 years of relevant managerial experience within Accounting/Financial Reporting Excellent analytical skills Effective oral and written communication skills Expert knowledge of MS Excel Must work independently, be self-motivated, highly productive and a problem solver Requires the ability to change priorities when needed and meet overlapping deadlines Must understand and extensively utilize University financial software, Microsoft Office products, automated financial systems, complex spreadsheets, databases and query tools Experience with PeopleSoft Finance system or other large ERP Systems Ability to interpret and integrate complex financial data to formulate appropriate controls and courses of action, Extensive knowledge of accounting and reconciliation practices Strong accounting and oral communication skills; Ability to manage confidential documents and matters; Comfortable handling multiple accounts and expense transactions Ability to effectively use applicable judgement and fiscal integrity to address complex budgetary challenges and priorities Excellent organizational skills: Ability to work independently without direct supervision on day-to-day tasks Demonstrated advanced utilization of Microsoft Word and Excel. Preferred Qualifications Holds a CPA license, MBA or Big 4 accounting firms experience a plus. CSU experience, higher education experience or experience at an institution similar to the CSU system Financial management of multimillion-dollar operations and capital programs, forecasting expenditures and revenue streams, contract management, and financial analysis skills in a public organization. Environmental/Physical/Special Ability to succeed in a fast-paced, multi-tasking environment. Ability to work outside of normal operating hours and travel to off-site locations as required. Ability to use computers and other communications tools for extended periods of time. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. *SFSU INTERNAL APPLICANTS ONLY* Advertised: Apr 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
MOHAVE COUNTY, AZ
Bullhead City, AZ, United States
Job Summary This is one classification in a progressive series of Office Administration positions which focuses on a variety of administrative support and clerical functions including front desk/reception functions as assigned. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position. Assignment to the Bookkeeping/Accounting functions require experience or training in Bookkeeping or Accounting tasks. REPORTS TO A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED As assigned may assist in training new clerical employees, temporaries and volunteers. Essential Job Functions Duties may include, but are not limited to, the following: Meets and greets the public. Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. May talk with individuals to gather preliminary information or verify information for various County programs or activities. As requested, review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. Contacts vendors to obtain prices and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. Types forms, letters, reports and file cards from draft, or rough copy. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Prepares standardized reports and statements. Processes payments in the database. Records attendance and documents notes at required meetings. Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Maintain a high level of confidentiality of information. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Assessor: Under oversight by Office Specialist, reviews non-complex recorded documents that relate to property ownership for adherence to standards required in order to update Assessor’s real property database. Initiates written and/or telephone communications with property owners to assist in clarification and/or correction of ownership issues as directed by Office Specialist. Performs data entry within real property database for ownership changes based on valid recorded documents provided by other departments. Under oversight by Office Specialist, reviews non-commercial real property sales transactions, performing initial simple analysis processes to validate sales prices. Assists in administering various programs related to property tax exemptions, valuation freezes, and property tax deferrals, by reviewing applications, gathering supplemental documentation, and performing data entry functions. Under oversight by Office Specialist, reviews and routes workflow documents relating to creation or deletion of new parcels that result from splitting or combining existing parcels and performs data entry in real property database for non-complex parcel creation/deletions. Routes routine documents relating to ownership and improvement changes for centrally valued properties in conjunction to the Arizona Department of Revenue. Assists in reviewing annual centrally valued property data upload received from Arizona Department of Revenue for accuracy. Participates in regular training courses or conferences to ensure knowledge and skills relating to job-specific practices are up to date. As assigned to Arizona @ Work functions: Keeps current files of resources available to area residents and provides information about how to obtain the services. May record each contact made with clients into database for program requirement. May provide clients and staff with notices of workforce and community activities, resources and services and encourages client utilization. As Assigned may: coordinate/facilitate workshops, informational sessions, community events, and assist Arizona @ Work Career Center clients with employment applications and registration into the statewide employment database, job clubs and assessments. As Assigned may assist with Arizona @ Work outreach services and provide assistance at area job fairs and functions. As assigned Bookkeeping/Accounting functions: Posts to and maintains a variety of ledgers. Prepares or assists in preparing special and regular reports. Receives, records and deposits cash receipts. Prepares daily tabulations and reports of cash receipts. Distributes receipts to proper funds following established routines. Prepares checks for deposit. Classifies receipts and disbursements in accordance with established codes, referring questionable allocations to superiors. Maintains billing and posting of charges and credits to accounts. Prepares summary sheets and trial balances. Keeps and controls books for subsidiary and operating funds. As assigned Cashier Functions: Receives money from the public in payment of taxes, fees, service charges, and materials sold. Clears register on to daily remittance sheets. Puts money into register, records daily receipts. Performs a trial balance at end of shift. Runs daily reports. Maintains control on memo debits. Enters memo credits to the Title Companies. Records deeds submitted by title companies. Completes endorsement stamp. Indicates action taken on receipts. Collects proper fees. Makes any refunds. Puts all documents recorded at the counter through the register. Recalculates receipts received from personal property. Rings correct amount in cash register. Gives change. As assigned Clerk Typist: Composes and types letters, routine correspondence, memos, reports, forms, notices, permits, receipts, vouchers, news releases, articles, meeting minutes, bulletins, speeches, invoices, requisitions, purchase orders, claims, expense reports, tabulations, accounting and financial statements, manuals, and various other material from rough drafts, verbal instructions or established procedures. Proofreads documents; copies and collates typed materials. Posts to various moderately complex clerical, fiscal and/or other records according to established policies and procedures. Sorts, tabulates and summarizes various statistical and associated data. Accepts required fees and creates deposits and related reports. Processes transactions including issuing various licenses and permits, accepting required permitting fees, and/or other relative transactions. Checks and verifies calculation of billing statements, invoices and other documents requiring payment. Establishes and maintains filing systems and records retention schedules. Sorts and distributes incoming mail; prepares outgoing mail. Operates common office equipment to include computer keyboards, Fax machines, copiers, laminators and related peripheral equipment in completing work assignments. Scanning of documents. Scheduling of meetings, meeting locations; registrations for conferences and/or training classes; reservations for motels and/or conferences. As assigned to Legal Process: Duties may include, but not limited to the following: Receives documents via email, mail, or delivery and may scan, copy, file and route as required. Collects fees and fines. Maintains archived records and keeps storage area organized. Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc. Delivers and Files/records legal documents with Court or other entities. Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings. Enter or update information in Justware legal database/case management system. As assigned to Public Health: Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a culturally competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. As assigned to Victim Services: Recruiting volunteers. Developing training curriculum and conducting training sessions for the volunteers that perform crisis intervention. Assisting victims with Victim Compensation applications. Completion of applications for Orders of Protection and Injunctions Against Harassment. Navigation of the criminal justice system, referrals to community service agencies, and assistance in exercising statutory rights. Writing and reviewing progress of cases after attending court on behalf of the victim. The Volunteer Coordinator/Court Advocate is subject to emergency call-out and stand-by during off-duty hours in order to respond to crisis situations. Provides victims court accompaniment to hearings/trials. Explains the victims' rights under the Arizona Constitutional Victims' Bill of Rights. As assigned to Risk Management: Monitors records for compliance with records retention policy and advises superior when records require destruction. Reviews vendor/contractor certificates of insurance for compliance with County requirements and manages filing and required annual updates of certificates. Monitors volunteer rosters, training, and qualification compliance. As assigned to Central Services: Receives calls from the public regarding questions about the County's operations and transfers to the appropriate Department. Manages high volume of inbound calls in a timely manner. Identifies customers’ needs, clarify information, research various issues, and provide solutions and/or alternatives. Understands County personnel, departments, and responsibilities for proper disposition of calls. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Maintains standards, procedures, and techniques for efficiency of work. Resolves complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. Drives a county vehicle to various department office locations on specific scheduled timed routes. Picks up and delivers United States (U.S.) Mail to the U.S. Post Office and inter-office material throughout the County according to established schedule. Sorts, separates, and arranges all incoming mail for appropriate delivery. Receives, unloads, and stores mail material deliveries from vendors. Operates County equipment (to move heavy objects) such as pallet tack, dolly, forklift, carts, etc. Maintains a clean operating mail delivery vehicle inside and out. Assists with warehousing and store keeping tasks to include acquiring, receiving, identifying, handling, storing, issuing, and delivering a wide variety of materials, parts and supplies utilizing computer software and hardware. Assists with the photographs and display of items for auctions and places on the website. Assists customers with viewing and requesting available surplus. Palletize, stack, and store surplus/ auction items, using forklifts, material handling, equipment, and other specialized equipment. Utilizes material handling equipment such as pallet jacks and hand truck to handle, pick up or deliver materials and supplies. Performs housekeeping tasks to monitor the safety, security, and cleanliness of area. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma/ GED (General Education Degree). Two (2) years minimum of progressive office support and clerical training. An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. Preferred Education, Experience and Training for Bookkeeping/Accounting Assignment 2 yrs cash handling and/or bookkeeping experience OR 2-year Associate Degree in Accounting or Finance or Business with an Accounting emphasis. SPECIAL JOB REQUIREMENT May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position. May be required to provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Modern office practices and records management/maintenance procedures. English grammar and spelling. Basic mathematics required to calculate and perform general accounting procedures. Filing and information systems, including EXCEL spreadsheets and Microsoft Word. Mohave County Personnel Policies & Procedures and Department Regulations. Skill in: Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned. Ability to: Communicate clearly and concisely, both orally and in writing with all people. Use databases and other forms of electronic data storage. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities. Maintain a high standard of confidentiality. Understand brief, written or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment. Organize workload to ensure determinations are made on a time basis. Act in a professional manner and professional in communication with others. Comply with Mohave County Personnel Policies & Procedures and Department Regulations. Perform the essential functions of the job with or without a reasonable accommodation.
Apr 06, 2024
Full Time
Job Summary This is one classification in a progressive series of Office Administration positions which focuses on a variety of administrative support and clerical functions including front desk/reception functions as assigned. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position. Assignment to the Bookkeeping/Accounting functions require experience or training in Bookkeeping or Accounting tasks. REPORTS TO A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED As assigned may assist in training new clerical employees, temporaries and volunteers. Essential Job Functions Duties may include, but are not limited to, the following: Meets and greets the public. Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. May talk with individuals to gather preliminary information or verify information for various County programs or activities. As requested, review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. Contacts vendors to obtain prices and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. Types forms, letters, reports and file cards from draft, or rough copy. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Prepares standardized reports and statements. Processes payments in the database. Records attendance and documents notes at required meetings. Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Maintain a high level of confidentiality of information. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Assessor: Under oversight by Office Specialist, reviews non-complex recorded documents that relate to property ownership for adherence to standards required in order to update Assessor’s real property database. Initiates written and/or telephone communications with property owners to assist in clarification and/or correction of ownership issues as directed by Office Specialist. Performs data entry within real property database for ownership changes based on valid recorded documents provided by other departments. Under oversight by Office Specialist, reviews non-commercial real property sales transactions, performing initial simple analysis processes to validate sales prices. Assists in administering various programs related to property tax exemptions, valuation freezes, and property tax deferrals, by reviewing applications, gathering supplemental documentation, and performing data entry functions. Under oversight by Office Specialist, reviews and routes workflow documents relating to creation or deletion of new parcels that result from splitting or combining existing parcels and performs data entry in real property database for non-complex parcel creation/deletions. Routes routine documents relating to ownership and improvement changes for centrally valued properties in conjunction to the Arizona Department of Revenue. Assists in reviewing annual centrally valued property data upload received from Arizona Department of Revenue for accuracy. Participates in regular training courses or conferences to ensure knowledge and skills relating to job-specific practices are up to date. As assigned to Arizona @ Work functions: Keeps current files of resources available to area residents and provides information about how to obtain the services. May record each contact made with clients into database for program requirement. May provide clients and staff with notices of workforce and community activities, resources and services and encourages client utilization. As Assigned may: coordinate/facilitate workshops, informational sessions, community events, and assist Arizona @ Work Career Center clients with employment applications and registration into the statewide employment database, job clubs and assessments. As Assigned may assist with Arizona @ Work outreach services and provide assistance at area job fairs and functions. As assigned Bookkeeping/Accounting functions: Posts to and maintains a variety of ledgers. Prepares or assists in preparing special and regular reports. Receives, records and deposits cash receipts. Prepares daily tabulations and reports of cash receipts. Distributes receipts to proper funds following established routines. Prepares checks for deposit. Classifies receipts and disbursements in accordance with established codes, referring questionable allocations to superiors. Maintains billing and posting of charges and credits to accounts. Prepares summary sheets and trial balances. Keeps and controls books for subsidiary and operating funds. As assigned Cashier Functions: Receives money from the public in payment of taxes, fees, service charges, and materials sold. Clears register on to daily remittance sheets. Puts money into register, records daily receipts. Performs a trial balance at end of shift. Runs daily reports. Maintains control on memo debits. Enters memo credits to the Title Companies. Records deeds submitted by title companies. Completes endorsement stamp. Indicates action taken on receipts. Collects proper fees. Makes any refunds. Puts all documents recorded at the counter through the register. Recalculates receipts received from personal property. Rings correct amount in cash register. Gives change. As assigned Clerk Typist: Composes and types letters, routine correspondence, memos, reports, forms, notices, permits, receipts, vouchers, news releases, articles, meeting minutes, bulletins, speeches, invoices, requisitions, purchase orders, claims, expense reports, tabulations, accounting and financial statements, manuals, and various other material from rough drafts, verbal instructions or established procedures. Proofreads documents; copies and collates typed materials. Posts to various moderately complex clerical, fiscal and/or other records according to established policies and procedures. Sorts, tabulates and summarizes various statistical and associated data. Accepts required fees and creates deposits and related reports. Processes transactions including issuing various licenses and permits, accepting required permitting fees, and/or other relative transactions. Checks and verifies calculation of billing statements, invoices and other documents requiring payment. Establishes and maintains filing systems and records retention schedules. Sorts and distributes incoming mail; prepares outgoing mail. Operates common office equipment to include computer keyboards, Fax machines, copiers, laminators and related peripheral equipment in completing work assignments. Scanning of documents. Scheduling of meetings, meeting locations; registrations for conferences and/or training classes; reservations for motels and/or conferences. As assigned to Legal Process: Duties may include, but not limited to the following: Receives documents via email, mail, or delivery and may scan, copy, file and route as required. Collects fees and fines. Maintains archived records and keeps storage area organized. Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc. Delivers and Files/records legal documents with Court or other entities. Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings. Enter or update information in Justware legal database/case management system. As assigned to Public Health: Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a culturally competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. As assigned to Victim Services: Recruiting volunteers. Developing training curriculum and conducting training sessions for the volunteers that perform crisis intervention. Assisting victims with Victim Compensation applications. Completion of applications for Orders of Protection and Injunctions Against Harassment. Navigation of the criminal justice system, referrals to community service agencies, and assistance in exercising statutory rights. Writing and reviewing progress of cases after attending court on behalf of the victim. The Volunteer Coordinator/Court Advocate is subject to emergency call-out and stand-by during off-duty hours in order to respond to crisis situations. Provides victims court accompaniment to hearings/trials. Explains the victims' rights under the Arizona Constitutional Victims' Bill of Rights. As assigned to Risk Management: Monitors records for compliance with records retention policy and advises superior when records require destruction. Reviews vendor/contractor certificates of insurance for compliance with County requirements and manages filing and required annual updates of certificates. Monitors volunteer rosters, training, and qualification compliance. As assigned to Central Services: Receives calls from the public regarding questions about the County's operations and transfers to the appropriate Department. Manages high volume of inbound calls in a timely manner. Identifies customers’ needs, clarify information, research various issues, and provide solutions and/or alternatives. Understands County personnel, departments, and responsibilities for proper disposition of calls. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Maintains standards, procedures, and techniques for efficiency of work. Resolves complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. Drives a county vehicle to various department office locations on specific scheduled timed routes. Picks up and delivers United States (U.S.) Mail to the U.S. Post Office and inter-office material throughout the County according to established schedule. Sorts, separates, and arranges all incoming mail for appropriate delivery. Receives, unloads, and stores mail material deliveries from vendors. Operates County equipment (to move heavy objects) such as pallet tack, dolly, forklift, carts, etc. Maintains a clean operating mail delivery vehicle inside and out. Assists with warehousing and store keeping tasks to include acquiring, receiving, identifying, handling, storing, issuing, and delivering a wide variety of materials, parts and supplies utilizing computer software and hardware. Assists with the photographs and display of items for auctions and places on the website. Assists customers with viewing and requesting available surplus. Palletize, stack, and store surplus/ auction items, using forklifts, material handling, equipment, and other specialized equipment. Utilizes material handling equipment such as pallet jacks and hand truck to handle, pick up or deliver materials and supplies. Performs housekeeping tasks to monitor the safety, security, and cleanliness of area. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma/ GED (General Education Degree). Two (2) years minimum of progressive office support and clerical training. An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. Preferred Education, Experience and Training for Bookkeeping/Accounting Assignment 2 yrs cash handling and/or bookkeeping experience OR 2-year Associate Degree in Accounting or Finance or Business with an Accounting emphasis. SPECIAL JOB REQUIREMENT May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position. May be required to provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Modern office practices and records management/maintenance procedures. English grammar and spelling. Basic mathematics required to calculate and perform general accounting procedures. Filing and information systems, including EXCEL spreadsheets and Microsoft Word. Mohave County Personnel Policies & Procedures and Department Regulations. Skill in: Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned. Ability to: Communicate clearly and concisely, both orally and in writing with all people. Use databases and other forms of electronic data storage. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities. Maintain a high standard of confidentiality. Understand brief, written or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment. Organize workload to ensure determinations are made on a time basis. Act in a professional manner and professional in communication with others. Comply with Mohave County Personnel Policies & Procedures and Department Regulations. Perform the essential functions of the job with or without a reasonable accommodation.
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Accountant II . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,126 per month, commensurate with qualifications and experience. The salary range for this classification is $4,675 to $9,022 per month. Classification Accountant II Position Information The California State University, Office of the Chancellor, is seeking an Accountant II to perform a variety of work assignments requiring thorough knowledge and understanding of generally accepted accounting principles and practices as well as a full range of professional accounting and cash management activities. The incumbent analyzes, audits, reconciles, and maintains financial records for a variety of funds, records financial transactions, and reconciles Chancellor’s Office and Systemwide bank accounts and investments. Responsibilities Under the general direction of the Manager, General Accounting , the Accountant II will perform duties as outlined below: Perform general accounting functions, reconciliations, and other financial related activity: -Review assigned funds for appropriate accounting treatment, usage, abnormal balances, and accurate recording of financial activity; research errors to find resolutions. -Prepare journal entries to correct or record various financial transactions from the State Controller’s Office, the Chancellor’s Office and other CSU campuses. -Reconcile all Chancellor’s Office and Systemwide bank and investment accounts. -Prepare month-end reconciliation reports for encumbrances, cash, and interagency transactions. -Review and reconcile financial activity held at the SCO for GF0001, 0948, 3292, 3085 and any other state held funds as assigned. -Prepare financial transaction requests to submit to the SCO for processing. -Provide backup, support, and assistance to other accountants within the general accounting department. -Provide customer support to CO/CSU staff with questions related to financial activity. -Ensure compliance and keep up to date with CSU policies, procedures, and the Legal Accounting & Reporting manual. Assist in the annual audit and the preparation of financial reporting information for the Chancellor’s Office: -Prepare supporting documentation for audit requested information. -Provide analysis and research variances as needed. -Prepare year-end investment roll forward schedules. Special Projects and Ad Hoc reporting, as needed: -Backup and support other staff in the accounting department as needed for vacancies or absences. -Complete other projects as assigned by management personnel. -Update and create process guides as needed. -Complete any required professional development or other training as requested. -Suggest process improvements and be proactive in preventing/solving problems . Qualifications This position requires: -Equivalent to three years of progressively responsible financial record-keeping experience that has the above knowledge and abilities. -A bachelor's degree in accounting or related subject required, or equivalent combination of education and experience specifically recording and analyzing financial transactions requiring the recommendation of appropriate accounting treatments in accordance with generally accepted accounting principles (GAAP). -Thorough knowledge and understanding of generally accepted accounting principles (GAAP). -Ability to work independently with appropriate judgement and actions consistent with a mid-level accountant. -Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of record management systems. -Ability to identify actual or potential problems, collect data, perform preliminary analyses, recommend corrective or preventative action. -Ability to identify and recommend changes in the accounting system or procedures with experience in process reengineering. -Working knowledge of automated financial systems including experience with general ledger and accounts receivable systems processes. -Ability to analyze financial and statistical data for the performance of fluctuation and trend analyses. -Ability to analyze, interpret, and resolve complex accounting problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with generally accepted accounting principles. -Very strong verbal, written, and interpersonal communication skills to accurately relay financial information to various levels of customers, outside entities or agencies. -Ability to comply with office attendance policies and procedures and willing to work overtime, if needed. Preferred Qualifications -CSU accounting experience. -Experience with Oracle Peoplesoft. -Thorough knowledge of multi entity or inter-company financial transactions is preferred. Application Period Priority consideration will be given to candidates who apply by April 9, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 27, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Accountant II . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,126 per month, commensurate with qualifications and experience. The salary range for this classification is $4,675 to $9,022 per month. Classification Accountant II Position Information The California State University, Office of the Chancellor, is seeking an Accountant II to perform a variety of work assignments requiring thorough knowledge and understanding of generally accepted accounting principles and practices as well as a full range of professional accounting and cash management activities. The incumbent analyzes, audits, reconciles, and maintains financial records for a variety of funds, records financial transactions, and reconciles Chancellor’s Office and Systemwide bank accounts and investments. Responsibilities Under the general direction of the Manager, General Accounting , the Accountant II will perform duties as outlined below: Perform general accounting functions, reconciliations, and other financial related activity: -Review assigned funds for appropriate accounting treatment, usage, abnormal balances, and accurate recording of financial activity; research errors to find resolutions. -Prepare journal entries to correct or record various financial transactions from the State Controller’s Office, the Chancellor’s Office and other CSU campuses. -Reconcile all Chancellor’s Office and Systemwide bank and investment accounts. -Prepare month-end reconciliation reports for encumbrances, cash, and interagency transactions. -Review and reconcile financial activity held at the SCO for GF0001, 0948, 3292, 3085 and any other state held funds as assigned. -Prepare financial transaction requests to submit to the SCO for processing. -Provide backup, support, and assistance to other accountants within the general accounting department. -Provide customer support to CO/CSU staff with questions related to financial activity. -Ensure compliance and keep up to date with CSU policies, procedures, and the Legal Accounting & Reporting manual. Assist in the annual audit and the preparation of financial reporting information for the Chancellor’s Office: -Prepare supporting documentation for audit requested information. -Provide analysis and research variances as needed. -Prepare year-end investment roll forward schedules. Special Projects and Ad Hoc reporting, as needed: -Backup and support other staff in the accounting department as needed for vacancies or absences. -Complete other projects as assigned by management personnel. -Update and create process guides as needed. -Complete any required professional development or other training as requested. -Suggest process improvements and be proactive in preventing/solving problems . Qualifications This position requires: -Equivalent to three years of progressively responsible financial record-keeping experience that has the above knowledge and abilities. -A bachelor's degree in accounting or related subject required, or equivalent combination of education and experience specifically recording and analyzing financial transactions requiring the recommendation of appropriate accounting treatments in accordance with generally accepted accounting principles (GAAP). -Thorough knowledge and understanding of generally accepted accounting principles (GAAP). -Ability to work independently with appropriate judgement and actions consistent with a mid-level accountant. -Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of record management systems. -Ability to identify actual or potential problems, collect data, perform preliminary analyses, recommend corrective or preventative action. -Ability to identify and recommend changes in the accounting system or procedures with experience in process reengineering. -Working knowledge of automated financial systems including experience with general ledger and accounts receivable systems processes. -Ability to analyze financial and statistical data for the performance of fluctuation and trend analyses. -Ability to analyze, interpret, and resolve complex accounting problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with generally accepted accounting principles. -Very strong verbal, written, and interpersonal communication skills to accurately relay financial information to various levels of customers, outside entities or agencies. -Ability to comply with office attendance policies and procedures and willing to work overtime, if needed. Preferred Qualifications -CSU accounting experience. -Experience with Oracle Peoplesoft. -Thorough knowledge of multi entity or inter-company financial transactions is preferred. Application Period Priority consideration will be given to candidates who apply by April 9, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
SIERRA JOINT COMMUNITY COLLEGE DISTRICT
Rocklin, California, United States
Description Under direction of the Manager, Finance/Bursar processes District student accounts receivable transactions, performs work involved in receiving student payments, refunding students and accounting for sums of money; performs related work as required. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 or Email: support@governmnentjobs.com if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Provides general cash control by preparing cash drawers; accepts cash, checks or bankcards for payments on student accounts; maintains sufficient change in cash drawers; counts money and gives changes. Generates daily cash receipts reports and reconciles to cash drawer; prepares daily bank deposits and balances cash receipts reports.Serves as point of contact with students, prospective students, staff and the general public regarding departmental services. Communicates and works closely with Financial Aid, Admissions & Records, Veterans Office, International Office, Residence Hall, Health Center, Counseling, Athletics, Truckee campus, NCC campus, Foundation, ASSC, Police Services and Library.Verifies all deposits are posted to holding bank account.Reconciles bank deposits to Banner (ERP) transactions. Prepares and posts cash clearing journal entry.Processes Financial Aid refunds and overpayments on student accounts using the campus ERP system, (currently Banner software) job process. Uploads payment file to the third party website and posts stale dated refund checks on the student account.Places authorized student accounts on third party payment agreements. Invoices, post payments and tracks receipt of payments from third party agency payers. Reconciles payments from agencies with the student contract and resolves discrepancies. Processes refunds directly to the agencies.Posts payments received from students at customer service window onto their student account into Banner. Follows specific process used in receiving cash, check or credit card.Coordinates cash usage, including time lines, ordering of cash from banks, and setting up multiple cash bags; reconciles and verifies cash bag accounting.Places holds on student records for non-payment of fees as appropriate and in accordance with established District policies and procedures.Processes returned checks from the bank and credit card chargebacks. Researches, contacts the student and posts charge to student account.Initiates process to bill students with unpaid account balances throughout each term.Uploads file of delinquent student accounts to independent collection agency and assists students in resolving past due balances. Reconciles monthly check from collection agency for posting to student account. Verifies student account information is correct on collection agency website. Maintains separate timeline for Return to Title IV student balances submission to independent collection agency as required by Department of Education.Oversees the student payment plan program. Reconciles student account balances between third party payment plan provider’s web-based reports and Banner. Researches and analyzes any discrepancies in payment plan student account balances. Adjusts student account balances on third party records as needed..Prepares Special Events cash bags used for making change at District events. Obtains proper signature and backup documentation and releases cash. Reviews Special Events log to ensure cash bag is returned to the Bursar office timely.Prepares Athletic event game bags for distribution to game manager. Follows up to ensure game bag is returned timely. Reviews reconciliation of ticket sales to cash collected.Processes requests for Athletic Travel Advances. Submits advance requests to Accounts Payable for check issuance, delivers checks to coaches. Reconciles receipts and/or number of athletes receiving cash. Follows up to ensure documentation is received timely after athletic event.Reviews Student Fee Petitions, gathers information and makes recommendations to manager for approval or disapproval.Posts incoming wire transfers from international students to their student accounts.Posts Residence Hall deposits to student accounts and releases refunds to the students at the direction of the Residence Hall Office. Coordinates with Residence Hall staff to schedule refunding of room deposits by deadline required by California state law.Reviews student accounts for bad debt write off. Identifies detail code to use for write off on the student account in Banner. Three terms per fiscal year are written off.Prepares Sierra College Foundation bank deposits and posts to Banner.Assists students with the 1098T form questions, provides re-prints as requested.Participates in testing ERP System, (currently Banner ), a accounts receivable module, as needed for periodic upgrades and patches.Operates office equipment including computer equipment, calculator, copier/scanner, facsimile machine, specialized coin counting equipment and credit card swipe machine.Operates personal computer for word processing, spreadsheets, database management, and basic financial accounting; accesses District host computer, student and/or other databases to enter and extract information.Participates in testing of upgrades to the Banner Student Accounts Receivable module.Interacts with representatives of credit card authorization centers and banks, as appropriate.Advises students, staff members, and the general public regarding District policies and procedures, as appropriate; answers questions and provides directions.Maintains current knowledge of state and federal laws, rules and regulations pertaining to area of responsibility.Routes information to various District organizational units; provides follow-up information as necessary.May train and provide work direction to assigned student workers and temporary help as assigned.Performs related duties as required. Minimum Qualifications Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. Examples of ways to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade. Experience: One year of retail or bank cash handling experience . QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Basic accounting theory, principles and practices including accounting controls, and audit trails. Basic accounts receivable procedures. Student registration and enrollment fee processes. Banking procedures. Mathematical principles. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles and practices of financial record keeping. Methods and techniques of public relations. English usage, spelling, grammar, and punctuation. Ability to: Receive monies and make change accurately. Perform a variety of routine clerical duties in support of assigned area. Meet the general public with courtesy and tact. Plan, organize and prioritize work to meet changing priorities and deadlines. Work cooperatively with other departments, divisions and outside agencies. Maintain confidentiality of information. Make arithmetic calculations and comparisons quickly and accurately. Operate a calculator and cash register with speed and accuracy. Type accurately at a rate sufficient to maintain office production. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Compose and prepare general correspondence and reports. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: 5/28/2023 11:59 PM Pacific
Mar 05, 2024
Full Time
Description Under direction of the Manager, Finance/Bursar processes District student accounts receivable transactions, performs work involved in receiving student payments, refunding students and accounting for sums of money; performs related work as required. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 or Email: support@governmnentjobs.com if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Provides general cash control by preparing cash drawers; accepts cash, checks or bankcards for payments on student accounts; maintains sufficient change in cash drawers; counts money and gives changes. Generates daily cash receipts reports and reconciles to cash drawer; prepares daily bank deposits and balances cash receipts reports.Serves as point of contact with students, prospective students, staff and the general public regarding departmental services. Communicates and works closely with Financial Aid, Admissions & Records, Veterans Office, International Office, Residence Hall, Health Center, Counseling, Athletics, Truckee campus, NCC campus, Foundation, ASSC, Police Services and Library.Verifies all deposits are posted to holding bank account.Reconciles bank deposits to Banner (ERP) transactions. Prepares and posts cash clearing journal entry.Processes Financial Aid refunds and overpayments on student accounts using the campus ERP system, (currently Banner software) job process. Uploads payment file to the third party website and posts stale dated refund checks on the student account.Places authorized student accounts on third party payment agreements. Invoices, post payments and tracks receipt of payments from third party agency payers. Reconciles payments from agencies with the student contract and resolves discrepancies. Processes refunds directly to the agencies.Posts payments received from students at customer service window onto their student account into Banner. Follows specific process used in receiving cash, check or credit card.Coordinates cash usage, including time lines, ordering of cash from banks, and setting up multiple cash bags; reconciles and verifies cash bag accounting.Places holds on student records for non-payment of fees as appropriate and in accordance with established District policies and procedures.Processes returned checks from the bank and credit card chargebacks. Researches, contacts the student and posts charge to student account.Initiates process to bill students with unpaid account balances throughout each term.Uploads file of delinquent student accounts to independent collection agency and assists students in resolving past due balances. Reconciles monthly check from collection agency for posting to student account. Verifies student account information is correct on collection agency website. Maintains separate timeline for Return to Title IV student balances submission to independent collection agency as required by Department of Education.Oversees the student payment plan program. Reconciles student account balances between third party payment plan provider’s web-based reports and Banner. Researches and analyzes any discrepancies in payment plan student account balances. Adjusts student account balances on third party records as needed..Prepares Special Events cash bags used for making change at District events. Obtains proper signature and backup documentation and releases cash. Reviews Special Events log to ensure cash bag is returned to the Bursar office timely.Prepares Athletic event game bags for distribution to game manager. Follows up to ensure game bag is returned timely. Reviews reconciliation of ticket sales to cash collected.Processes requests for Athletic Travel Advances. Submits advance requests to Accounts Payable for check issuance, delivers checks to coaches. Reconciles receipts and/or number of athletes receiving cash. Follows up to ensure documentation is received timely after athletic event.Reviews Student Fee Petitions, gathers information and makes recommendations to manager for approval or disapproval.Posts incoming wire transfers from international students to their student accounts.Posts Residence Hall deposits to student accounts and releases refunds to the students at the direction of the Residence Hall Office. Coordinates with Residence Hall staff to schedule refunding of room deposits by deadline required by California state law.Reviews student accounts for bad debt write off. Identifies detail code to use for write off on the student account in Banner. Three terms per fiscal year are written off.Prepares Sierra College Foundation bank deposits and posts to Banner.Assists students with the 1098T form questions, provides re-prints as requested.Participates in testing ERP System, (currently Banner ), a accounts receivable module, as needed for periodic upgrades and patches.Operates office equipment including computer equipment, calculator, copier/scanner, facsimile machine, specialized coin counting equipment and credit card swipe machine.Operates personal computer for word processing, spreadsheets, database management, and basic financial accounting; accesses District host computer, student and/or other databases to enter and extract information.Participates in testing of upgrades to the Banner Student Accounts Receivable module.Interacts with representatives of credit card authorization centers and banks, as appropriate.Advises students, staff members, and the general public regarding District policies and procedures, as appropriate; answers questions and provides directions.Maintains current knowledge of state and federal laws, rules and regulations pertaining to area of responsibility.Routes information to various District organizational units; provides follow-up information as necessary.May train and provide work direction to assigned student workers and temporary help as assigned.Performs related duties as required. Minimum Qualifications Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. Examples of ways to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade. Experience: One year of retail or bank cash handling experience . QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Basic accounting theory, principles and practices including accounting controls, and audit trails. Basic accounts receivable procedures. Student registration and enrollment fee processes. Banking procedures. Mathematical principles. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles and practices of financial record keeping. Methods and techniques of public relations. English usage, spelling, grammar, and punctuation. Ability to: Receive monies and make change accurately. Perform a variety of routine clerical duties in support of assigned area. Meet the general public with courtesy and tact. Plan, organize and prioritize work to meet changing priorities and deadlines. Work cooperatively with other departments, divisions and outside agencies. Maintain confidentiality of information. Make arithmetic calculations and comparisons quickly and accurately. Operate a calculator and cash register with speed and accuracy. Type accurately at a rate sufficient to maintain office production. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Compose and prepare general correspondence and reports. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: 5/28/2023 11:59 PM Pacific
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: University Controller & Director of Financial Services (Reposted) Classification Title: Administrator III Department Name: Financial Operations Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted/anticipated at $10,417 - $11,667 per month commensurate with education and experience CSU Salary Range: $6,250 -$20,063 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Wednesday, February 14, 2024 and the review period may end at any time thereafter. Position Summary: Reporting to the Vice President and CFO, Administration and Finance, the University Controller & Director of Financial Services is a strategic thought partner in the financial administration of California State University Maritime Academy and its Auxiliary Organizations (California Maritime Academy Foundation, Inc, The Associated Students of California Maritime Academy, Inc, Cal Maritime Corporation). The University Controller is a hands-on and participative leader who develops and directs an internal team that administers the University’s and Auxiliary Organizations day-to-day finance, accounting, business operations and related planning functions. The incumbent serves as the Chief Accounting Officer and directs the accounting and fiscal reporting of the University and its Auxiliary Organizations. The incumbent participates in all aspects of institution-wide planning in support of the mission and goals of California State University Maritime Academy and plays a critical role in partnering with the University’s executive and senior leadership teams in strategic decision-making and operations. The incumbent will also actively engage in California State University system-wide and other higher education initiatives and committees. The incumbent maximizes and strengthens the internal capacity of a well-respected, high-impact higher education institution. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities: Financial Management Develop and maintain timely and accurate financial statements and reports appropriate for users and in accordance with generally accepted accounting principles (GAAP) Develop, implement, and ensure compliance with internal financial and accounting policies and procedures Ensure that all statutory requirements of the organization are met Document and maintain complete and accurate supporting information for all financial transactions Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash Reconcile bank and investment accounts Review monthly results and implement monthly variance reporting Manage the cash flow and prepare cash flow forecasts in accordance with policy Oversee the accounting function including maintenance of the general ledger, accounts payable, accounts receivable and payroll Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation, policy and best practice Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and appropriately disposed Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all segments, and oversee all financial, project/program and grants accounting Coordinate and lead periodic financial audit processes with internal and external auditors Manage organizational cash flow and forecasting Implement a robust financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements Update and implement all necessary business policies and accounting practices; improve the division’s overall policy and procedure manual Effectively communicate and present critical financial matters to executive and senior leadership Leadership Strategically structure the work of the unit to enhance effectiveness and efficiency Manage talent of managerial subordinates to develop individuals and the group as a whole Inspire performance through goal-setting, monitoring of goal achievement, and recognition of outcomes Build a team through the development of a team environment, effective peer relationships, and advocacy with administrative authorities Use and share information (oral, written, presentation style, technology, financial) with constituents using appropriate communication venues Facilitate productive change in anticipation of, or response to, improved process, external circumstances, and strategic directives Foster collaborative working environment Project Management Accounting Maintain financial records for each project in a manner that facilitates management reports Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders Provide accurate and timely reporting on the financial activity of individual projects Information Technology Advise on appropriate technology that meets the University's information requirements and financial resources Evaluate the need for new technology to meet the University's financial data processing, control, security and reporting requirements Competence in utilizing data driven strategies at the institutional, division and unit levels to evaluate and assess financial, accounting and related programs and services, focusing on improvement Administration/Operations Partner with Administration and Finance cabinet members and other campus administrator and faculty colleagues regarding the University’s administrative and operational processes, with a goal of continuously developing and improving systems Work closely with and collaborate with the campus Auxiliary Organizations on their day-to-day financial and accounting business processes. Evaluate and improve the University’s information technology infrastructure, implementing new technologies to support key capabilities as required for future growth, and to support and drive key financial, accounting and reporting initiatives Monitor all relevant legislation that impact the financial administration of the University and Auxiliary Organizations and implement accordingly Ability to assure that assigned accounting reporting systems and procedures are in compliance with established administrative policies and procedures and acceptable accounting standards Required Qualifications: B.A./B.S. degree. At least 7 years of progressive experience in accounting-related financial management Extensive knowledge of Generally Accepted Accounting Principles (GAAP) Demonstration of significant experience of final responsibility for the quality and content of all financial reporting, financial control, debt management, and audit coordination for an organization Demonstrated in-depth knowledge of matters relating to accounting and finance, including government regulations and accepted internal financial control practices Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization Familiarity of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations Demonstrated diplomatic leadership and interpersonal, communication and relationship building skills necessary to working proactively across the University, both horizontally and vertically Demonstrated written and oral communication skills necessary to prepare and communicate clear and concise correspondence and reports to audiences at all levels of the organization, including the ability to translate financial concepts to programmatic and fundraising colleagues who do not necessarily have finance backgrounds Ability and competence in implementing and managing automated financial systems including those involving electronic commerce; experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software Proficient with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Demonstrated skill in the development of a team environment and the professional development of managerial subordinates; demonstrated commitment to training programs that maximize individual and organization goals across the organization including best practice financial activities Ability to work with great autonomy and exercise independent judgment in the discharge of duties Demonstrated personal qualities of integrity and credibility Value diversity of thought, backgrounds and perspectives Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters Preferred Qualifications: Current CPA (Certified Public Accountant) Masters’ degree in Business Administration, Management, Accounting or related field Direct experience working effectively within governmental, higher education, 7 to 10 years of corporate or non-profit experience. A demonstrated, successful track record in grants management. Dedication to the mission of California State University Maritime Academy Hours of Work/Travel: 40 hours per week, with occasional travel Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting light weight objects, limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Jan 31 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: University Controller & Director of Financial Services (Reposted) Classification Title: Administrator III Department Name: Financial Operations Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted/anticipated at $10,417 - $11,667 per month commensurate with education and experience CSU Salary Range: $6,250 -$20,063 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Wednesday, February 14, 2024 and the review period may end at any time thereafter. Position Summary: Reporting to the Vice President and CFO, Administration and Finance, the University Controller & Director of Financial Services is a strategic thought partner in the financial administration of California State University Maritime Academy and its Auxiliary Organizations (California Maritime Academy Foundation, Inc, The Associated Students of California Maritime Academy, Inc, Cal Maritime Corporation). The University Controller is a hands-on and participative leader who develops and directs an internal team that administers the University’s and Auxiliary Organizations day-to-day finance, accounting, business operations and related planning functions. The incumbent serves as the Chief Accounting Officer and directs the accounting and fiscal reporting of the University and its Auxiliary Organizations. The incumbent participates in all aspects of institution-wide planning in support of the mission and goals of California State University Maritime Academy and plays a critical role in partnering with the University’s executive and senior leadership teams in strategic decision-making and operations. The incumbent will also actively engage in California State University system-wide and other higher education initiatives and committees. The incumbent maximizes and strengthens the internal capacity of a well-respected, high-impact higher education institution. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities: Financial Management Develop and maintain timely and accurate financial statements and reports appropriate for users and in accordance with generally accepted accounting principles (GAAP) Develop, implement, and ensure compliance with internal financial and accounting policies and procedures Ensure that all statutory requirements of the organization are met Document and maintain complete and accurate supporting information for all financial transactions Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash Reconcile bank and investment accounts Review monthly results and implement monthly variance reporting Manage the cash flow and prepare cash flow forecasts in accordance with policy Oversee the accounting function including maintenance of the general ledger, accounts payable, accounts receivable and payroll Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation, policy and best practice Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and appropriately disposed Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all segments, and oversee all financial, project/program and grants accounting Coordinate and lead periodic financial audit processes with internal and external auditors Manage organizational cash flow and forecasting Implement a robust financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements Update and implement all necessary business policies and accounting practices; improve the division’s overall policy and procedure manual Effectively communicate and present critical financial matters to executive and senior leadership Leadership Strategically structure the work of the unit to enhance effectiveness and efficiency Manage talent of managerial subordinates to develop individuals and the group as a whole Inspire performance through goal-setting, monitoring of goal achievement, and recognition of outcomes Build a team through the development of a team environment, effective peer relationships, and advocacy with administrative authorities Use and share information (oral, written, presentation style, technology, financial) with constituents using appropriate communication venues Facilitate productive change in anticipation of, or response to, improved process, external circumstances, and strategic directives Foster collaborative working environment Project Management Accounting Maintain financial records for each project in a manner that facilitates management reports Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders Provide accurate and timely reporting on the financial activity of individual projects Information Technology Advise on appropriate technology that meets the University's information requirements and financial resources Evaluate the need for new technology to meet the University's financial data processing, control, security and reporting requirements Competence in utilizing data driven strategies at the institutional, division and unit levels to evaluate and assess financial, accounting and related programs and services, focusing on improvement Administration/Operations Partner with Administration and Finance cabinet members and other campus administrator and faculty colleagues regarding the University’s administrative and operational processes, with a goal of continuously developing and improving systems Work closely with and collaborate with the campus Auxiliary Organizations on their day-to-day financial and accounting business processes. Evaluate and improve the University’s information technology infrastructure, implementing new technologies to support key capabilities as required for future growth, and to support and drive key financial, accounting and reporting initiatives Monitor all relevant legislation that impact the financial administration of the University and Auxiliary Organizations and implement accordingly Ability to assure that assigned accounting reporting systems and procedures are in compliance with established administrative policies and procedures and acceptable accounting standards Required Qualifications: B.A./B.S. degree. At least 7 years of progressive experience in accounting-related financial management Extensive knowledge of Generally Accepted Accounting Principles (GAAP) Demonstration of significant experience of final responsibility for the quality and content of all financial reporting, financial control, debt management, and audit coordination for an organization Demonstrated in-depth knowledge of matters relating to accounting and finance, including government regulations and accepted internal financial control practices Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization Familiarity of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations Demonstrated diplomatic leadership and interpersonal, communication and relationship building skills necessary to working proactively across the University, both horizontally and vertically Demonstrated written and oral communication skills necessary to prepare and communicate clear and concise correspondence and reports to audiences at all levels of the organization, including the ability to translate financial concepts to programmatic and fundraising colleagues who do not necessarily have finance backgrounds Ability and competence in implementing and managing automated financial systems including those involving electronic commerce; experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software Proficient with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Demonstrated skill in the development of a team environment and the professional development of managerial subordinates; demonstrated commitment to training programs that maximize individual and organization goals across the organization including best practice financial activities Ability to work with great autonomy and exercise independent judgment in the discharge of duties Demonstrated personal qualities of integrity and credibility Value diversity of thought, backgrounds and perspectives Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters Preferred Qualifications: Current CPA (Certified Public Accountant) Masters’ degree in Business Administration, Management, Accounting or related field Direct experience working effectively within governmental, higher education, 7 to 10 years of corporate or non-profit experience. A demonstrated, successful track record in grants management. Dedication to the mission of California State University Maritime Academy Hours of Work/Travel: 40 hours per week, with occasional travel Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting light weight objects, limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Jan 31 2024 Pacific Standard Time Applications close: Closing Date/Time:
BERKELEY SCHOOLS
Berkeley, California, United States
Basic Function and Representative Duties BASIC FUNCTION: Plan, organize, control and direct the District child nutrition service operations and activities including the preparation, cooking, baking, serving, distribution and selling of food items to meet student needs; coordinate personnel, communications and record-keeping functions to meet food service needs and assure smooth and efficient Department activities; supervise and evaluate the performance of assigned personnel. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: • Plan, organize, control and direct nutrition service operations and activities including the preparation, cooking, baking, serving, distribution and selling of food items to meet student needs; establish and maintain Department time lines and priorities; assure food service functions comply with safety and sanitation regulations and established laws, rules, policies and procedures • Coordinate personnel, communications and record-keeping functions to meet food service needs and assure smooth and efficient Department activities; oversee the development and implementation of food service functions, activities, projects, menus, services, goals and objectives; assure proper and timely resolution of food service issues, conflicts and discrepancies • Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; provide or coordinate staff training • Monitor and evaluate food service activities and functions for financial effectiveness and operational efficiency; develop innovative strategies to assure fresh, seasonal and sustainably grown foods; respond to staff input concerning Department needs; develop and implement policies, procedures and programs to enhance the financial effectiveness and operational efficiency of the Department • Provide consultation to personnel, outside agencies and the public concerning food service operations, activities and related functions; respond to inquiries, resolve issues and conflicts and provide detailed and technical information concerning related laws, standards, requirements, practices, goals, objectives, rules, regulations, policies and procedures • Direct and participate in the preparation and maintenance of a variety of narrative and statistical records, files and reports related to food service operations, menus, inventory, equipment, personnel, policies, budgets, financial activity and assigned duties; compute statistical information for various mandated reports; assure mandated reports are submitted to appropriate governmental agency according to established time lines; prepare grants and donor solicitations as necessary • Coordinate and direct food service inventory functions; estimate and order appropriate amounts of food service items, equipment and supplies; direct the receipt, storage and rotation of food items and supplies; organize and direct daily and periodic inventories; coordinate related purchasing activities with vendors and other outside agencies • Plan, organize and direct food service cashiering and accounting functions; review and verify accuracy of receipts and transactions; prepare, receive and verify bank deposits; review subordinate records, reports, receipts and transport sheets for accuracy and completeness; identify and resolve discrepancies • Coordinate and direct activities and personnel to assure food service facilities, equipment and utensils are maintained in a clean and sanitary condition; inspect and review food preparation and serving areas to assure appropriate health and safety standards are maintained • Develop and implement daily menus according to established portion control and recipe guidelines and health and nutrition requirements; calculate and adjust recipes for new menu items as directed; develop and maintain new recipes to meet menu requirements; coordinate and direct catering functions for special school events as needed • Provide technical information and assistance to the administrator regarding food service activities, needs and issues; assist in the formulation and development of policies, procedures and programs • Communicate with students, staff and various outside agencies to exchange information, coordinate activities and programs and resolve issues or concerns • Operate standard food service and office equipment; utilize a computer and assigned software; drive a vehicle to various sites to conduct work • Direct and maintain the District's recycling and composting program • Attend and conduct a variety of meetings as assigned; develop, implement and conduct departmental in-services as directed OTHER DUTIES: Perform related duties as assigned Knowledge and Abilities KNOWLEDGE OF: Planning, organization and direction of food service operations and activities including the preparation, cooking, baking, serving, distribution and selling of food items Methods of adjusting and extending recipes and proper substitutions Sanitation and safety practices related to preparing, handling and serving food Principles, theories and practices of child nutrition, food values, food combinations, economical substitutions and menu planning Inventory practices and procedures including storage and rotation of perishable food Quality and portion control techniques Applicable local, State and federal laws, codes, ordinances, regulations, policies and procedures Technical aspects of field of specialty Food service organization, operations, policies and objectives Principles and practices of administration, supervision and training Budget preparation and control Oral and written communication skills Interpersonal skills using tact, patience and courtesy Operation of a computer and assigned software Mathematic calculations ABILITY TO: Plan, organize, control and direct food service operations and activities Coordinate personnel, communications and record-keeping functions to meet food service needs and assure smooth and efficient Department activities Supervise and evaluate the performance of assigned personnel Assure proper and timely resolution of food service issues, conflicts and discrepancies Coordinate inventory functions and estimate and order appropriate amounts of food service items, equipment and supplies Provide consultation concerning food service operations and activities Develop and implement menus in compliance with portion guidelines and nutrition requirements Organize, direct and assure accuracy of food service cashiering and accounting functions Communicate effectively both orally and in writing Interpret, apply and explain rules, regulations, policies and procedures Establish and maintain cooperative and effective working relationships with others Operate a computer and assigned office equipment Analyze situations accurately and adopt an effective course of action Meet schedules and time lines Work independently with little direction Plan and organize work Prepare comprehensive narrative and statistical reports Direct the maintenance of a variety of reports, records and files related to assigned activities Education, Experience and Other Requirements EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college-level course work in culinary arts, hospitality or related field and five years increasingly responsible experience cooking and baking from scratch, menu planning, food procurement or similar experience and at least three years in a supervisory role LICENSES AND OTHER REQUIREMENTS: Valid ServSafe Certification Valid California driver's license, use of personal vehicle, and proof of insurance Working Conditions and Additional Information WORKING CONDITIONS: ENVIRONMENT: Office environment Driving a vehicle to conduct work PHYSICAL DEMANDS: Hearing and speaking to exchange information Dexterity of hands and fingers to operate a computer keyboard Seeing to read a variety of materials WORKING CONDITIONS: ENVIRONMENT: Office environment Driving a vehicle to conduct work PHYSICAL DEMANDS: Hearing and speaking to exchange information Dexterity of hands and fingers to operate a computer keyboard Seeing to read a variety of materials EXAMINATION INFORMATION: The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. The testing process may consist of a written exam, an oral exam, a performance exam, a structured interview (SI), a qualification appraisal interview (QAI), an evaluation of training & experience/education (T&E), and/or any combination thereof. All tests will have a passing score set between 50 and 99 depending on a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step/test in the process. As the testing process consists of a minimum of two examination processes, EXAMINATION WEIGHT: FIRST EXAMINATION: 50% SECOND EXAMINATION*: 50% *Administered only to those who pass the first examination. OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment. SALARIES: All salaries, as stated, are based on present information and are subject to change. The hiring rate shall be the first step of the schedule except for classes where recruitment efforts have indicated difficulty in recruiting at that step. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date. Notification of Non-Discrimination Policy The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee’s actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board also prohibits retaliation against any district employee or job applicant who complains, testifies or in any way participates in the district's complaint procedures instituted pursuant to this policy. The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030: Compliance Officer and Title IX Coordinator 2020 Bonar Street, Room 116 Berkeley, CA 94702 Phone: 510-486-9338 Email: nondiscrimination@berkeley.net SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service. BENEFITS: Health plans provide for full coverage for employees and families in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer-paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short-term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option. VACATION: Classified (non-represented) Management, District employees shall accrue vacation as follows: Eighteen (18) working days per year. HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year: Independence Day Labor Day Veterans' Day Thanksgiving Holiday (3 Days) Winter Board Holiday (3 Days) New Year's Holiday (2 Days) Martin Luther King's Birthday Lincoln's Birthday Washington's Birthday Spring Board Holiday Malcolm X's Birthday Memorial Day School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July). PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers. HEALTH AND CHARACTER INVESTIGATIONS: Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work. Closing Date/Time: 5/13/2024 11:59 PM Pacific
Apr 20, 2024
Full Time
Basic Function and Representative Duties BASIC FUNCTION: Plan, organize, control and direct the District child nutrition service operations and activities including the preparation, cooking, baking, serving, distribution and selling of food items to meet student needs; coordinate personnel, communications and record-keeping functions to meet food service needs and assure smooth and efficient Department activities; supervise and evaluate the performance of assigned personnel. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: • Plan, organize, control and direct nutrition service operations and activities including the preparation, cooking, baking, serving, distribution and selling of food items to meet student needs; establish and maintain Department time lines and priorities; assure food service functions comply with safety and sanitation regulations and established laws, rules, policies and procedures • Coordinate personnel, communications and record-keeping functions to meet food service needs and assure smooth and efficient Department activities; oversee the development and implementation of food service functions, activities, projects, menus, services, goals and objectives; assure proper and timely resolution of food service issues, conflicts and discrepancies • Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; provide or coordinate staff training • Monitor and evaluate food service activities and functions for financial effectiveness and operational efficiency; develop innovative strategies to assure fresh, seasonal and sustainably grown foods; respond to staff input concerning Department needs; develop and implement policies, procedures and programs to enhance the financial effectiveness and operational efficiency of the Department • Provide consultation to personnel, outside agencies and the public concerning food service operations, activities and related functions; respond to inquiries, resolve issues and conflicts and provide detailed and technical information concerning related laws, standards, requirements, practices, goals, objectives, rules, regulations, policies and procedures • Direct and participate in the preparation and maintenance of a variety of narrative and statistical records, files and reports related to food service operations, menus, inventory, equipment, personnel, policies, budgets, financial activity and assigned duties; compute statistical information for various mandated reports; assure mandated reports are submitted to appropriate governmental agency according to established time lines; prepare grants and donor solicitations as necessary • Coordinate and direct food service inventory functions; estimate and order appropriate amounts of food service items, equipment and supplies; direct the receipt, storage and rotation of food items and supplies; organize and direct daily and periodic inventories; coordinate related purchasing activities with vendors and other outside agencies • Plan, organize and direct food service cashiering and accounting functions; review and verify accuracy of receipts and transactions; prepare, receive and verify bank deposits; review subordinate records, reports, receipts and transport sheets for accuracy and completeness; identify and resolve discrepancies • Coordinate and direct activities and personnel to assure food service facilities, equipment and utensils are maintained in a clean and sanitary condition; inspect and review food preparation and serving areas to assure appropriate health and safety standards are maintained • Develop and implement daily menus according to established portion control and recipe guidelines and health and nutrition requirements; calculate and adjust recipes for new menu items as directed; develop and maintain new recipes to meet menu requirements; coordinate and direct catering functions for special school events as needed • Provide technical information and assistance to the administrator regarding food service activities, needs and issues; assist in the formulation and development of policies, procedures and programs • Communicate with students, staff and various outside agencies to exchange information, coordinate activities and programs and resolve issues or concerns • Operate standard food service and office equipment; utilize a computer and assigned software; drive a vehicle to various sites to conduct work • Direct and maintain the District's recycling and composting program • Attend and conduct a variety of meetings as assigned; develop, implement and conduct departmental in-services as directed OTHER DUTIES: Perform related duties as assigned Knowledge and Abilities KNOWLEDGE OF: Planning, organization and direction of food service operations and activities including the preparation, cooking, baking, serving, distribution and selling of food items Methods of adjusting and extending recipes and proper substitutions Sanitation and safety practices related to preparing, handling and serving food Principles, theories and practices of child nutrition, food values, food combinations, economical substitutions and menu planning Inventory practices and procedures including storage and rotation of perishable food Quality and portion control techniques Applicable local, State and federal laws, codes, ordinances, regulations, policies and procedures Technical aspects of field of specialty Food service organization, operations, policies and objectives Principles and practices of administration, supervision and training Budget preparation and control Oral and written communication skills Interpersonal skills using tact, patience and courtesy Operation of a computer and assigned software Mathematic calculations ABILITY TO: Plan, organize, control and direct food service operations and activities Coordinate personnel, communications and record-keeping functions to meet food service needs and assure smooth and efficient Department activities Supervise and evaluate the performance of assigned personnel Assure proper and timely resolution of food service issues, conflicts and discrepancies Coordinate inventory functions and estimate and order appropriate amounts of food service items, equipment and supplies Provide consultation concerning food service operations and activities Develop and implement menus in compliance with portion guidelines and nutrition requirements Organize, direct and assure accuracy of food service cashiering and accounting functions Communicate effectively both orally and in writing Interpret, apply and explain rules, regulations, policies and procedures Establish and maintain cooperative and effective working relationships with others Operate a computer and assigned office equipment Analyze situations accurately and adopt an effective course of action Meet schedules and time lines Work independently with little direction Plan and organize work Prepare comprehensive narrative and statistical reports Direct the maintenance of a variety of reports, records and files related to assigned activities Education, Experience and Other Requirements EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college-level course work in culinary arts, hospitality or related field and five years increasingly responsible experience cooking and baking from scratch, menu planning, food procurement or similar experience and at least three years in a supervisory role LICENSES AND OTHER REQUIREMENTS: Valid ServSafe Certification Valid California driver's license, use of personal vehicle, and proof of insurance Working Conditions and Additional Information WORKING CONDITIONS: ENVIRONMENT: Office environment Driving a vehicle to conduct work PHYSICAL DEMANDS: Hearing and speaking to exchange information Dexterity of hands and fingers to operate a computer keyboard Seeing to read a variety of materials WORKING CONDITIONS: ENVIRONMENT: Office environment Driving a vehicle to conduct work PHYSICAL DEMANDS: Hearing and speaking to exchange information Dexterity of hands and fingers to operate a computer keyboard Seeing to read a variety of materials EXAMINATION INFORMATION: The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. The testing process may consist of a written exam, an oral exam, a performance exam, a structured interview (SI), a qualification appraisal interview (QAI), an evaluation of training & experience/education (T&E), and/or any combination thereof. All tests will have a passing score set between 50 and 99 depending on a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step/test in the process. As the testing process consists of a minimum of two examination processes, EXAMINATION WEIGHT: FIRST EXAMINATION: 50% SECOND EXAMINATION*: 50% *Administered only to those who pass the first examination. OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment. SALARIES: All salaries, as stated, are based on present information and are subject to change. The hiring rate shall be the first step of the schedule except for classes where recruitment efforts have indicated difficulty in recruiting at that step. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date. Notification of Non-Discrimination Policy The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee’s actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board also prohibits retaliation against any district employee or job applicant who complains, testifies or in any way participates in the district's complaint procedures instituted pursuant to this policy. The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030: Compliance Officer and Title IX Coordinator 2020 Bonar Street, Room 116 Berkeley, CA 94702 Phone: 510-486-9338 Email: nondiscrimination@berkeley.net SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service. BENEFITS: Health plans provide for full coverage for employees and families in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer-paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short-term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option. VACATION: Classified (non-represented) Management, District employees shall accrue vacation as follows: Eighteen (18) working days per year. HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year: Independence Day Labor Day Veterans' Day Thanksgiving Holiday (3 Days) Winter Board Holiday (3 Days) New Year's Holiday (2 Days) Martin Luther King's Birthday Lincoln's Birthday Washington's Birthday Spring Board Holiday Malcolm X's Birthday Memorial Day School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July). PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers. HEALTH AND CHARACTER INVESTIGATIONS: Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work. Closing Date/Time: 5/13/2024 11:59 PM Pacific
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
JOB SUMMARY JOB SUMMARY Under the direction of the Animal Shelter Supervisor, performs safe and humane animal care and cleaning of shelter facilities; monitors animal health and alerts appropriate staff; ensures a welcoming environment for visitors and provides excellent customer service for adoptions, intakes/reclaims, and/or other related matters; provides animal enrichment and documents behaviors; conducts routine clerical work; assists the veterinary services staff with routine procedures and performs other duties as required. Oversees and trains shelter technicians, community service workers, and volunteers. ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS 1. Animal Care (feeding, watering, cleaning, veterinary attention): Feed and water animals daily; notify appropriate staff of any concerns or observations. Clean, disinfect, and maintain animal kennels, cages, and related equipment; wash bowls, bedding, utensils, and laundry; ensure all areas are re-stocked daily with needed supplies. Provide animal enrichment; document animal behaviors and qualities for adoption biographies. Maintain animal inventory and records; assist with reconciliation of cash, check, and credit transactions; and perform other detailed clerical tasks. Assist veterinary staff with bathing, medication, treatment, medical procedures, preventative care and surgery preparation/recovery; administer vaccinations, performs basic diagnostic tests and procedures, monitors and reports animal health to veterinary services. Oversee, train, provide guidance and assistance to assigned personnel. 2. Customer Service and Collaboration: Provide a welcoming environment and assist visitors with animal interactions, adoptions, lost and found pets, intakes/reclaims and other animal matters; process adoption, reclaim and transfer paperwork. Work with volunteers and create a welcoming environment; provide staff assistance for volunteer training, programs, and initiatives; celebrate volunteer successes and assist the volunteer coordinator with volunteer performance feedback and coaching opportunities. 3. Perform any other related duties as required or assigned. DECISION MAKING Reviewing, approving, processing adoptions, receive and return animals from/to owners, ability to recognize animal behavior and health concerns and report accordingly, ability to understand/ accept shelter procedures, ability to determine animal characteristics, gender and breed identification. Oversee assigned personnel during daily cleaning and daily shelter operations; ensure accurate procedures are communicated and followed by team members, volunteers and CSRs. Reporting and communicating needs to peers, supervisors and management. Working with the public supporting adoptions, returns, intake; use of good judgment in difficult situations and those that fall outside normal procedures. MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS High School Diploma or equivalent is required. A minimum of two (2) years work experience in animal care or a related field and in a team environment, including the supervision of others. A minimum of one (1) year of directly related customer service. Computer Skills - ability to learn shelter database, accurately update and maintain records. Working knowledge of Microsoft Office Suite. CORE COMPETENCIES AND PHYSICAL DEMANDS JOB DIMENSIONS Forms, vet records, computer data, adoption applications, reclaim/transfer documents. Record keeping, receipts. Money handling, move date calculation, maintain confidential information Interacts, communicates, and provides assistance to the public regarding a variety of animal control matters; must be able to maintain positive working relationships with outside agencies, community partners, volunteers, general public, coworkers and all other city employees. Excellent communication skills needed to handle frequent citizen contact. Must accurately articulate procedures, processes, and regulations to employees and patrons. Ability to handle irate or distressed patrons in a calming and productive manner. Frequently deals with the public; communicates in person and over the telephone; provides information; explains animals control ordinances; obtains information concerning bites; handles irate or distressed citizens in a calm and effective manner. Assists people in the community in a professional, positive, friendly and helpful manner regarding pets at large, lost pets, and complaints that promotes productive resolutions. PHYSICAL DEMANDS AND WORKING CONDITIONS Physical requirements include lifting up to 50 pounds occasionally. Subject to standing, walking and vision constantly; sitting, walking, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, kneeling, crouching, bending, twisting, climbing, balancing, hearing and talking frequently; crawling often. Working conditions involves exposure to aggressive animals, zoonotic diseases, loud noises, hazardous chemicals, odors, hot water, and extreme weather conditions. Possible rabies exposure (pre-exposure vaccines & booster offered at city’s expense). Protective Equipment: Gloves (latex, leather, or cloth), rubber boots, ear plugs or muffs, eye protection, animal handling equipment. Work Hours Flexible hours - FT, 7 days/week, including weekends, holidays and emergencies FLSA Status Non-Exempt The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide BENEFITS Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas MunicipalRetirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: 4/26/2024 11:59 PM Central
Mar 30, 2024
Full Time
JOB SUMMARY JOB SUMMARY Under the direction of the Animal Shelter Supervisor, performs safe and humane animal care and cleaning of shelter facilities; monitors animal health and alerts appropriate staff; ensures a welcoming environment for visitors and provides excellent customer service for adoptions, intakes/reclaims, and/or other related matters; provides animal enrichment and documents behaviors; conducts routine clerical work; assists the veterinary services staff with routine procedures and performs other duties as required. Oversees and trains shelter technicians, community service workers, and volunteers. ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS 1. Animal Care (feeding, watering, cleaning, veterinary attention): Feed and water animals daily; notify appropriate staff of any concerns or observations. Clean, disinfect, and maintain animal kennels, cages, and related equipment; wash bowls, bedding, utensils, and laundry; ensure all areas are re-stocked daily with needed supplies. Provide animal enrichment; document animal behaviors and qualities for adoption biographies. Maintain animal inventory and records; assist with reconciliation of cash, check, and credit transactions; and perform other detailed clerical tasks. Assist veterinary staff with bathing, medication, treatment, medical procedures, preventative care and surgery preparation/recovery; administer vaccinations, performs basic diagnostic tests and procedures, monitors and reports animal health to veterinary services. Oversee, train, provide guidance and assistance to assigned personnel. 2. Customer Service and Collaboration: Provide a welcoming environment and assist visitors with animal interactions, adoptions, lost and found pets, intakes/reclaims and other animal matters; process adoption, reclaim and transfer paperwork. Work with volunteers and create a welcoming environment; provide staff assistance for volunteer training, programs, and initiatives; celebrate volunteer successes and assist the volunteer coordinator with volunteer performance feedback and coaching opportunities. 3. Perform any other related duties as required or assigned. DECISION MAKING Reviewing, approving, processing adoptions, receive and return animals from/to owners, ability to recognize animal behavior and health concerns and report accordingly, ability to understand/ accept shelter procedures, ability to determine animal characteristics, gender and breed identification. Oversee assigned personnel during daily cleaning and daily shelter operations; ensure accurate procedures are communicated and followed by team members, volunteers and CSRs. Reporting and communicating needs to peers, supervisors and management. Working with the public supporting adoptions, returns, intake; use of good judgment in difficult situations and those that fall outside normal procedures. MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS High School Diploma or equivalent is required. A minimum of two (2) years work experience in animal care or a related field and in a team environment, including the supervision of others. A minimum of one (1) year of directly related customer service. Computer Skills - ability to learn shelter database, accurately update and maintain records. Working knowledge of Microsoft Office Suite. CORE COMPETENCIES AND PHYSICAL DEMANDS JOB DIMENSIONS Forms, vet records, computer data, adoption applications, reclaim/transfer documents. Record keeping, receipts. Money handling, move date calculation, maintain confidential information Interacts, communicates, and provides assistance to the public regarding a variety of animal control matters; must be able to maintain positive working relationships with outside agencies, community partners, volunteers, general public, coworkers and all other city employees. Excellent communication skills needed to handle frequent citizen contact. Must accurately articulate procedures, processes, and regulations to employees and patrons. Ability to handle irate or distressed patrons in a calming and productive manner. Frequently deals with the public; communicates in person and over the telephone; provides information; explains animals control ordinances; obtains information concerning bites; handles irate or distressed citizens in a calm and effective manner. Assists people in the community in a professional, positive, friendly and helpful manner regarding pets at large, lost pets, and complaints that promotes productive resolutions. PHYSICAL DEMANDS AND WORKING CONDITIONS Physical requirements include lifting up to 50 pounds occasionally. Subject to standing, walking and vision constantly; sitting, walking, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, kneeling, crouching, bending, twisting, climbing, balancing, hearing and talking frequently; crawling often. Working conditions involves exposure to aggressive animals, zoonotic diseases, loud noises, hazardous chemicals, odors, hot water, and extreme weather conditions. Possible rabies exposure (pre-exposure vaccines & booster offered at city’s expense). Protective Equipment: Gloves (latex, leather, or cloth), rubber boots, ear plugs or muffs, eye protection, animal handling equipment. Work Hours Flexible hours - FT, 7 days/week, including weekends, holidays and emergencies FLSA Status Non-Exempt The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide BENEFITS Medical, Dental & Vision Coverage United Healthcare Choice Plus PPO Plan Prescription Drug Plan Wellness Initiatives Virtual Doctor Visits 24/7 Dental Plan Davis Vision Insurance Base Vision Plan Premium Vision Plan Laser Vision Correction discounts Retirement Texas MunicipalRetirement System (TMRS) Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD&D Insurance Voluntary Life, AD&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: 4/26/2024 11:59 PM Central
City of Concord, CA
Concord, California, United States
Job Characteristics *** PART-TIME JOB OPPORTUNITY*** ASSISTANT POOL MANAGER / POOL MANAGER AQUATICS PROGRAM The City of Concord's Recreation Services Department is seeking people to work for the City's Aquatics Program. Salary is negotiable based on experience: Assistant Pool Manager: $21.50 - $22.59/hour with minimum 3 seasons of experience Pool Manager: $24.33 - $24.93/hour, with minimum 5 seasons of experience The Aquatics Program The Concord Community Pool at 3501 Cowell Rd is one of the City’s most popular facilities, serving approximately 124,000 swimmers per year in our award winning learn to swim classes, our lap swim, recreational swim and water exercises programs, as well as serving as a place for many swim teams to practice. The pool is open year round, heated to a comfortable 80 degrees, and is 50 meters in length. The pool also boasts heated changing rooms and showers. What you will be doing: Under supervision, Assistant Pool Managers and Pool Managers are responsible for seasonal and year round operation of a community swimming pool, including lead supervision of pool lifeguards, swimming instructors, and other employees; the application and enforcement of rules and regulations governing the health, safety, and welfare of patrons; the overall operation and maintenance of the pool, its equipment, and facilities; the conduct and expansion of various swim instruction programs; and the determining of priority of use of the pool and its facilities. The Pool Manager is distinguished from the Assistant Pool Manager in that the Pool Manager works at a higher level of independence and participates in program scheduling, recruitment and staffing. All positions are part time, limited service, and m ust be able to work approximately 20-30 hours a week; early morning ( 5:30AM - 10:00AM) , evening and weekend shifts when required; and attend weekly in-service trainings. They must also be able to successfully complete Lifeguard Training provided by the City of Concord. SELECTION PROCESS Submit a completed City of Concord application and the required supplemental question responses, online at www.cityofconcord.org/jobs . Please attach copies of relevant certificates to your application.All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to interview.Successful candidates will be provided a conditional offer of employment and must clear TB testing and a fingerprint check (see below for more information).All new hires, regardless of experience, will be required to participate in the City's Lifeguard Training. Multiple dates are available during the summer and will be scheduled based on individual date of hire. Participants must be able to swim 300 yards continuously (100 yards Freestyle, 100 yards Breaststroke, 100 yard either Freestyle or Breaststroke), retrieve a 10-pound diving brick from from a depth of 13 feet, and tread water for 2 minutes without the use of hands. Conviction History: If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Examples of duties include, but are not limited to Organizes and conducts swimming, diving, lifeguarding, and other related swim classes. Attends meetings as required. Trains, schedules, supervises, and evaluates swim staff personnel. Sees that all department rules and regulations are enforced regarding the health, safety, and welfare of all persons using the swimming pool. Maintains the swim pool in a clean and orderly condition and makes regular inspections of the sanitation and maintenance in accordance with local and State health and Safety Codes. Tests water for chlorine, acidity content, temperature, and adjusts controls to maintain desirable conditions in the swim pool; may do related maintenance work as required. Maintains, or has prepared, all records or reports as required, including cash transactions, attendance, accident reports, program summary, and supplies records. Requests supplies necessary to operate the swimming pool; request repairs, maintenance, additions to equipment and facilities as needed. Follows prescribed procedures in cases of emergency, administers first aid and/or cardiopulmonary resuscitation (CPR). May act as pool lifeguard or swim instructors as required. Conduct and participate in weekly in-service training sessions. Other duties as assigned. In addition to the above Pool Managers may also: Recruit and assist with selecting part time staff Assist with developing program schedules Develop and prepare promotional materials for review by others Other duties as assigned. Qualifications Knowledge of: Current and preventative lifeguarding techniques. Swimming rescue techniques, C.P.R., and first aid. Rules and regulations of an aquatic facility. Swimming pool maintenance and the chemicals, equipment, and techniques used to meet State and County Department of Health standards. Instruction techniques and materials related to aquatic activities. Principles and practice of supervision. Basic accounting principles. Ability to: Swim with proficiency and endurance. Prevent accidents and effect rescues. Enforce the rules and regulations of an aquatic facility. Develop and implement aquatic programs for a variety of skill levels. Plan, direct, and supervise the work of others. Establish and maintain effective relationships with other employees and the public. Perform swimming rescues, C.P.R., and first aid. Interpret policies and procedures. Follow oral and written instructions. Prepare, read, and write various reports. Organize and instruct swimming and water safety classes. ASSISTANT POOL MANAGER Education: High school diploma or equivalent. Experience: Three seasons of aquatics experience (equivalent to 7.5 months or more), and leadership experience. Aquatics experience may include lifeguard, swim instructor, swim coach, etc. Certification: Valid/current lifeguarding certifications are required. Must also be able to pass the City's Lifeguard Training as a condition of employment. POOL MANAGER Education: High school diploma or equivalent. Experience: Five seasons of aquatics experience (equivalent to 10 months or more), and leadership experience. Aquatics experience may include lifeguard, swim instructor, swim coach, etc. Certification: Valid/current lifeguarding certifications are required. Must also be able to pass the City's Lifeguard Training as a condition of employment. Other A valid California Driver's License and a satisfactory driving record are conditions of initial and continued employment. Must successfully clear TB testing and fingerprint check. Only those candidates who successfully complete the lifeguarding course upon hire will be retained. EEO/ADA: The City of Concord is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-671-3308 or hrdept@cityofconcord.org . FOR MORE INFORMATION REGARDING THIS POSITION OR THE AQUATICS PROGRAM: Matt Galindo, Recreation Program Coordinator at 925-671-3477 or matthew.galindo@cityofconcord.org Briana Stanley, Recreation Program Aide at 925-671-3474 or briana.stanley@cityofconcord.org This position is not eligible for benefits. Closing Date/Time: Continuous
Mar 07, 2024
Part Time
Job Characteristics *** PART-TIME JOB OPPORTUNITY*** ASSISTANT POOL MANAGER / POOL MANAGER AQUATICS PROGRAM The City of Concord's Recreation Services Department is seeking people to work for the City's Aquatics Program. Salary is negotiable based on experience: Assistant Pool Manager: $21.50 - $22.59/hour with minimum 3 seasons of experience Pool Manager: $24.33 - $24.93/hour, with minimum 5 seasons of experience The Aquatics Program The Concord Community Pool at 3501 Cowell Rd is one of the City’s most popular facilities, serving approximately 124,000 swimmers per year in our award winning learn to swim classes, our lap swim, recreational swim and water exercises programs, as well as serving as a place for many swim teams to practice. The pool is open year round, heated to a comfortable 80 degrees, and is 50 meters in length. The pool also boasts heated changing rooms and showers. What you will be doing: Under supervision, Assistant Pool Managers and Pool Managers are responsible for seasonal and year round operation of a community swimming pool, including lead supervision of pool lifeguards, swimming instructors, and other employees; the application and enforcement of rules and regulations governing the health, safety, and welfare of patrons; the overall operation and maintenance of the pool, its equipment, and facilities; the conduct and expansion of various swim instruction programs; and the determining of priority of use of the pool and its facilities. The Pool Manager is distinguished from the Assistant Pool Manager in that the Pool Manager works at a higher level of independence and participates in program scheduling, recruitment and staffing. All positions are part time, limited service, and m ust be able to work approximately 20-30 hours a week; early morning ( 5:30AM - 10:00AM) , evening and weekend shifts when required; and attend weekly in-service trainings. They must also be able to successfully complete Lifeguard Training provided by the City of Concord. SELECTION PROCESS Submit a completed City of Concord application and the required supplemental question responses, online at www.cityofconcord.org/jobs . Please attach copies of relevant certificates to your application.All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to interview.Successful candidates will be provided a conditional offer of employment and must clear TB testing and a fingerprint check (see below for more information).All new hires, regardless of experience, will be required to participate in the City's Lifeguard Training. Multiple dates are available during the summer and will be scheduled based on individual date of hire. Participants must be able to swim 300 yards continuously (100 yards Freestyle, 100 yards Breaststroke, 100 yard either Freestyle or Breaststroke), retrieve a 10-pound diving brick from from a depth of 13 feet, and tread water for 2 minutes without the use of hands. Conviction History: If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Examples of duties include, but are not limited to Organizes and conducts swimming, diving, lifeguarding, and other related swim classes. Attends meetings as required. Trains, schedules, supervises, and evaluates swim staff personnel. Sees that all department rules and regulations are enforced regarding the health, safety, and welfare of all persons using the swimming pool. Maintains the swim pool in a clean and orderly condition and makes regular inspections of the sanitation and maintenance in accordance with local and State health and Safety Codes. Tests water for chlorine, acidity content, temperature, and adjusts controls to maintain desirable conditions in the swim pool; may do related maintenance work as required. Maintains, or has prepared, all records or reports as required, including cash transactions, attendance, accident reports, program summary, and supplies records. Requests supplies necessary to operate the swimming pool; request repairs, maintenance, additions to equipment and facilities as needed. Follows prescribed procedures in cases of emergency, administers first aid and/or cardiopulmonary resuscitation (CPR). May act as pool lifeguard or swim instructors as required. Conduct and participate in weekly in-service training sessions. Other duties as assigned. In addition to the above Pool Managers may also: Recruit and assist with selecting part time staff Assist with developing program schedules Develop and prepare promotional materials for review by others Other duties as assigned. Qualifications Knowledge of: Current and preventative lifeguarding techniques. Swimming rescue techniques, C.P.R., and first aid. Rules and regulations of an aquatic facility. Swimming pool maintenance and the chemicals, equipment, and techniques used to meet State and County Department of Health standards. Instruction techniques and materials related to aquatic activities. Principles and practice of supervision. Basic accounting principles. Ability to: Swim with proficiency and endurance. Prevent accidents and effect rescues. Enforce the rules and regulations of an aquatic facility. Develop and implement aquatic programs for a variety of skill levels. Plan, direct, and supervise the work of others. Establish and maintain effective relationships with other employees and the public. Perform swimming rescues, C.P.R., and first aid. Interpret policies and procedures. Follow oral and written instructions. Prepare, read, and write various reports. Organize and instruct swimming and water safety classes. ASSISTANT POOL MANAGER Education: High school diploma or equivalent. Experience: Three seasons of aquatics experience (equivalent to 7.5 months or more), and leadership experience. Aquatics experience may include lifeguard, swim instructor, swim coach, etc. Certification: Valid/current lifeguarding certifications are required. Must also be able to pass the City's Lifeguard Training as a condition of employment. POOL MANAGER Education: High school diploma or equivalent. Experience: Five seasons of aquatics experience (equivalent to 10 months or more), and leadership experience. Aquatics experience may include lifeguard, swim instructor, swim coach, etc. Certification: Valid/current lifeguarding certifications are required. Must also be able to pass the City's Lifeguard Training as a condition of employment. Other A valid California Driver's License and a satisfactory driving record are conditions of initial and continued employment. Must successfully clear TB testing and fingerprint check. Only those candidates who successfully complete the lifeguarding course upon hire will be retained. EEO/ADA: The City of Concord is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-671-3308 or hrdept@cityofconcord.org . FOR MORE INFORMATION REGARDING THIS POSITION OR THE AQUATICS PROGRAM: Matt Galindo, Recreation Program Coordinator at 925-671-3477 or matthew.galindo@cityofconcord.org Briana Stanley, Recreation Program Aide at 925-671-3474 or briana.stanley@cityofconcord.org This position is not eligible for benefits. Closing Date/Time: Continuous
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: Travel and Student Financial Services Lead Classification Title: Administrative Analyst/Specialist-12 Month Exempt II Department Name: Financial Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 9 (CSUEU) Employment Type: Probationary/Permanent Salary Range: Hiring salary is anticipated at $6,700 - $7,200 per month commensurate with education and experience CSU Salary Range: $5,022-$9,083 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. Position Summary: The Travel and Student Financial Services Lead is primarily responsible for the administration, and creation of plans and actions to support and achieve campus mission/objectives. The incumbent is directly involved with the process of implementing these plans and development of all procedures and processes which includes policy recommendations related to faculty, staff, student travel and financial services. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Provide lead work direction, train, and monitor the work of the personnel - in the Student Financial Services, Cashier’s and Travel Office for the campus including auxiliaries. Assist the University Controller with evaluating work performance and establishing priorities and timelines for tasks. Interpret federal, state, and other agency regulations, policies, and procedures related to tuition and fees, including Federal and State travel. Review and update functional processes to ensure Cashiering and Concur CTE systems are set up to achieve desired results. Evaluate and coordinate resource needs. Design and deliver customer service initiatives for faculty, staff, students, and campus community. Communicate, problem solve and be a point of contact for a broad range of internal and external constituents on travel and student financial services. Effectively collaborate with employees at all levels to ensure an efficient and effective working environment. SAP Concur Travel & Expense (CTE) Essential Functions Maintain and update Travel Policy, as needed and in compliance with CSU and State regulations. Educate and schedule faculty, staff and students’ training on campus travel and expense policies to eliminate noncompliant activities and transactions. Work directly with the Chancellor’s Office’s IT and Lead, vendor and other CSU campus functional officers related to the configuration and timely implementation of system upgrades. Organize and lead the hands-on testing of the enhancements and/or system solutions. Oversee the review and audit of expense reports for completeness ensuring compliance with travel expense policies. Serve as primary point of contact with our contracted travel agency for web-based travel agent system (Concur) and reports available to aid in reconciling. Ensure travel account reconciliations for booked travel, campus travel credit card charges, and travel reports are timely completed to identify overdue expense reports. Responsibilities for Student Financial Services includes, but not limited to: Coordinate and provide lead direction for the various functions of the Student Financial Services Office such as, but not limited to: Interpret and apply CSU and campus fee policy to set up semester tuition and mandatory registration fee calculation and fees for housing, meals, parking, and other charges. Setup semester board and stored value plans and import student plans to Blackboard, if applicable. Research, develop and implement campus policies and procedures related to student registration, financial aid, student finance, and other related student activities. Develop internal campus workflow schedules for Student Financials related to timing of registration, billing, fee due dates, enrollment cancellation, financial aid disbursements and refunds. Provide direction and coordination with other Financial Services personnel related to cash and credit card reporting, student refunds and financial aid disbursements and refunds. Ensure proper recording of the general ledger by monitoring the reconciliation student fees, deposits and clearing accounts monthly. Establish the timely review and analysis of student fees reporting, census, student fee waivers, etc. Coordinate with the Director of Financial Aid, the timing and correct application of financial aid to student accounts. Oversee student refund processing as needed to ensure compliance with federal financial aid guidelines and act as a backup for Accounts Receivable function Maintain and enhance Cash Receipts System (CashNet), Online/Web Fee Payment Systems & delivered PS Student Financial application. Perform CASHNet system implementation, upgrade, and maintenance. Perform PeopleSoft Student Financials module implementation, upgrade, and maintenance. Perform Blackboard system implementation, upgrade, and maintenance for board plans and stored value funds for students and campus departments. Work with IT and consultants to manage file exports and transfers to/from subsystems to the general ledger. Implementation of progressive technological advances and utilization of Oracle and baseline processes. Tax reporting oversight Direct the tax recording and reporting for eligible educational payments received, or amounts billed, for qualified tuition and related expenditures and financial aid disbursements required to be filed with the 1098T Tuition Statement. Other appropriate duties as assigned. Required Qualifications: A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications: 5 years of experience in Concur CTE administration, student financial services, travel and student accounting/financial reporting. Knowledge of fiscal policies and procedures related to administration of Travel and Student Account Financial programs. Experience with integrated financial systems, including PeopleSoft, Integration Broker, CASHNet and Blackboard, and Travel application. Ability to identify problems and troubleshoot system processes. Experience with personal computers and application software such as word processing, spreadsheet, database and electronic mail. Knowledge of University policies and procedures Hours of Work/Travel: Travel outside of normal business hours Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Feb 15 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Travel and Student Financial Services Lead Classification Title: Administrative Analyst/Specialist-12 Month Exempt II Department Name: Financial Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 9 (CSUEU) Employment Type: Probationary/Permanent Salary Range: Hiring salary is anticipated at $6,700 - $7,200 per month commensurate with education and experience CSU Salary Range: $5,022-$9,083 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. Position Summary: The Travel and Student Financial Services Lead is primarily responsible for the administration, and creation of plans and actions to support and achieve campus mission/objectives. The incumbent is directly involved with the process of implementing these plans and development of all procedures and processes which includes policy recommendations related to faculty, staff, student travel and financial services. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Provide lead work direction, train, and monitor the work of the personnel - in the Student Financial Services, Cashier’s and Travel Office for the campus including auxiliaries. Assist the University Controller with evaluating work performance and establishing priorities and timelines for tasks. Interpret federal, state, and other agency regulations, policies, and procedures related to tuition and fees, including Federal and State travel. Review and update functional processes to ensure Cashiering and Concur CTE systems are set up to achieve desired results. Evaluate and coordinate resource needs. Design and deliver customer service initiatives for faculty, staff, students, and campus community. Communicate, problem solve and be a point of contact for a broad range of internal and external constituents on travel and student financial services. Effectively collaborate with employees at all levels to ensure an efficient and effective working environment. SAP Concur Travel & Expense (CTE) Essential Functions Maintain and update Travel Policy, as needed and in compliance with CSU and State regulations. Educate and schedule faculty, staff and students’ training on campus travel and expense policies to eliminate noncompliant activities and transactions. Work directly with the Chancellor’s Office’s IT and Lead, vendor and other CSU campus functional officers related to the configuration and timely implementation of system upgrades. Organize and lead the hands-on testing of the enhancements and/or system solutions. Oversee the review and audit of expense reports for completeness ensuring compliance with travel expense policies. Serve as primary point of contact with our contracted travel agency for web-based travel agent system (Concur) and reports available to aid in reconciling. Ensure travel account reconciliations for booked travel, campus travel credit card charges, and travel reports are timely completed to identify overdue expense reports. Responsibilities for Student Financial Services includes, but not limited to: Coordinate and provide lead direction for the various functions of the Student Financial Services Office such as, but not limited to: Interpret and apply CSU and campus fee policy to set up semester tuition and mandatory registration fee calculation and fees for housing, meals, parking, and other charges. Setup semester board and stored value plans and import student plans to Blackboard, if applicable. Research, develop and implement campus policies and procedures related to student registration, financial aid, student finance, and other related student activities. Develop internal campus workflow schedules for Student Financials related to timing of registration, billing, fee due dates, enrollment cancellation, financial aid disbursements and refunds. Provide direction and coordination with other Financial Services personnel related to cash and credit card reporting, student refunds and financial aid disbursements and refunds. Ensure proper recording of the general ledger by monitoring the reconciliation student fees, deposits and clearing accounts monthly. Establish the timely review and analysis of student fees reporting, census, student fee waivers, etc. Coordinate with the Director of Financial Aid, the timing and correct application of financial aid to student accounts. Oversee student refund processing as needed to ensure compliance with federal financial aid guidelines and act as a backup for Accounts Receivable function Maintain and enhance Cash Receipts System (CashNet), Online/Web Fee Payment Systems & delivered PS Student Financial application. Perform CASHNet system implementation, upgrade, and maintenance. Perform PeopleSoft Student Financials module implementation, upgrade, and maintenance. Perform Blackboard system implementation, upgrade, and maintenance for board plans and stored value funds for students and campus departments. Work with IT and consultants to manage file exports and transfers to/from subsystems to the general ledger. Implementation of progressive technological advances and utilization of Oracle and baseline processes. Tax reporting oversight Direct the tax recording and reporting for eligible educational payments received, or amounts billed, for qualified tuition and related expenditures and financial aid disbursements required to be filed with the 1098T Tuition Statement. Other appropriate duties as assigned. Required Qualifications: A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications: 5 years of experience in Concur CTE administration, student financial services, travel and student accounting/financial reporting. Knowledge of fiscal policies and procedures related to administration of Travel and Student Account Financial programs. Experience with integrated financial systems, including PeopleSoft, Integration Broker, CASHNet and Blackboard, and Travel application. Ability to identify problems and troubleshoot system processes. Experience with personal computers and application software such as word processing, spreadsheet, database and electronic mail. Knowledge of University policies and procedures Hours of Work/Travel: Travel outside of normal business hours Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Feb 15 2024 Pacific Standard Time Applications close: Closing Date/Time: