City of San Jose
United States, California, San Jose
The Office of the City Attorney is committed to providing excellent legal services, consistent with the highest professional and ethical standards, to the City with the goal of protecting and advancing its interests in serving the people of San José. The Office is seeking a motivated individual with the ability to work independently and also in a team environment.This position is responsible for performing legal secretarial duties requiring both sound judgment and good technical skills. These duties may include, but are not limited to, transcribing, preparing, processing, and e-filing pleadings/briefs in the various state and federal courts; preparing and processing correspondence, contracts, ordinances, resolutions, City Council memoranda, and other legal documents and instruments; maintaining calendars for attorneys; answering telephones and contacting other offices to provide, obtain, and/or coordinate information and/or appearances; performing office filing; and organizing and maintaining a wide variety of information and materials in support of attorneys. The skill level of this position places strong emphasis on accuracy, quality, and attention to detail. A strong knowledge base of legal procedures and court rules (federal and state) is desirable. This position involves a variety of legal matters including civil litigation, workers' compensation, and all aspects of municipal law. Incumbent must be proficient in the use of personal computers and able to work with various types of software in the Microsoft Windows environment. The selection process will include an evaluation of the applicant's training and experience based on the application, resume, and answers to the job-specific questions. Only those candidates whose backgrounds best match the position will be forwarded to the interview phase. You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Education and Experience Legal Administrative Assistant I Completion of high school or equivalent (General Education Development (GED) Test or California Proficiency Certificate) AND two (2) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents. Legal Administrative Assistant II Completion of high school or equivalent (General Education Development (GED) Test or California Proficiency Certificate) AND three (3) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents. Legal Administrative Assistant III Completion of high school or equivalent (General Education Development (GED) Test or California Proficiency Certificate) AND four (4) years of experience in legal administrative assistant work including two (2) years of experience in Civil Litigation practice utilizing on-line legal software to create Table of Authorities, preparing and formatting complex legal documents such as correspondence, pleadings, briefs, contracts, ordinances, resolutions or other transactional documents. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel. Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
Mar 08, 2024
Full Time
The Office of the City Attorney is committed to providing excellent legal services, consistent with the highest professional and ethical standards, to the City with the goal of protecting and advancing its interests in serving the people of San José. The Office is seeking a motivated individual with the ability to work independently and also in a team environment.This position is responsible for performing legal secretarial duties requiring both sound judgment and good technical skills. These duties may include, but are not limited to, transcribing, preparing, processing, and e-filing pleadings/briefs in the various state and federal courts; preparing and processing correspondence, contracts, ordinances, resolutions, City Council memoranda, and other legal documents and instruments; maintaining calendars for attorneys; answering telephones and contacting other offices to provide, obtain, and/or coordinate information and/or appearances; performing office filing; and organizing and maintaining a wide variety of information and materials in support of attorneys. The skill level of this position places strong emphasis on accuracy, quality, and attention to detail. A strong knowledge base of legal procedures and court rules (federal and state) is desirable. This position involves a variety of legal matters including civil litigation, workers' compensation, and all aspects of municipal law. Incumbent must be proficient in the use of personal computers and able to work with various types of software in the Microsoft Windows environment. The selection process will include an evaluation of the applicant's training and experience based on the application, resume, and answers to the job-specific questions. Only those candidates whose backgrounds best match the position will be forwarded to the interview phase. You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Education and Experience Legal Administrative Assistant I Completion of high school or equivalent (General Education Development (GED) Test or California Proficiency Certificate) AND two (2) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents. Legal Administrative Assistant II Completion of high school or equivalent (General Education Development (GED) Test or California Proficiency Certificate) AND three (3) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents. Legal Administrative Assistant III Completion of high school or equivalent (General Education Development (GED) Test or California Proficiency Certificate) AND four (4) years of experience in legal administrative assistant work including two (2) years of experience in Civil Litigation practice utilizing on-line legal software to create Table of Authorities, preparing and formatting complex legal documents such as correspondence, pleadings, briefs, contracts, ordinances, resolutions or other transactional documents. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel. Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
Introduction This position is represented by the SEIU bargaining unit and will receive salary increases based on the following schedule through July 2025: Effective July 2024 - 4% Cost of Living Adjustment increase Effective July 2025 - 3% Cost of Living Adjustment increase This Department Promotional recruitment is being conducted to fill one Office Secretary position in the San Joaquin County Sheriff's Office and to establish an eligible list which may be used to fill future vacancies. To qualify, you must be currently employed by the San Joaquin County Sheriff's Office and meet all promotional eligibility requirements. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Performs full secretarial support, usually to one or more managers within a department, division or work unit; acts as a liaison between the manager(s) and staff and may represent management in sensitive and confidential situations; develops and recommends procedures applicable to areas of assignment; develops and implements systems for improving the efficiency and effectiveness of assigned operations; monitors deadlines and calendars as assigned and develops/maintains control and tracking systems; arranges and coordinates complex meetings, seminars or classes; arranges for travel transportation; may coordinate and/or perform limited aspects of budget administration. Receives and screens visitors and calls, using substantial judgment in their disposition; interprets and explains specialized and complex information regarding established rules, regulations, policies, procedures and technical office operations to managers, patients, clients, outside agencies and others; researches difficult and complex issues; obtains information from managers, staff, patients, clients, and others; identifies and seeks to meet customer needs, maintaining tact and diplomacy and using good judgment regarding sensitive/confidential matters; provides customer service in a calm, helpful and effective manner. Relieves superior of quasi-administrative/analytical duties in areas such as personnel management, payroll, purchasing, inventory, systems maintenance and/or similar functions; gathers, analyzes and maintains specialized and complex information related to office administrative operations, including administration of the budget; reviews and analyzes complex legal, custody, health care and other administrative records to identify needed information; researches, compiles, maintains and processes statistical, financial and/or other numerical data to support highly specialized office functions; may perform highly-advanced clerical accounting duties. Prepares a variety of difficult and complex reports, letters, resolutions and other documents with substantial independence, utilizing a highly advanced knowledge of specialized subject matter; develops and maintains complex spreadsheets and databases, either by hand or computer; maintains data and develops reports for budget and other purposes. Develops and maintains specialized filing systems, including coding and indexing various records and/or legal documents; prepares master lists and control files. Applies internal and external laws, regulations, ordinances and policies as they relate to assigned responsibilities; may produce and/or issue complex documents and complete complex forms for the purpose of documenting specialized program-related information. As an incidental duty, may supervise a small group of clerical and/or technical employees; provides training as assigned; develops, organizes and distributes training materials as appropriate. MINIMUM QUALIFICATIONS PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with the San Joaquin County Sheriff's Office and meet the promotional eligibility requirements as stated in Civil Service Rule 10, Section 3-Eligiblity for Promotional Examinations. ( Special Note: For positions reclassified to this class as part of Classification Studies #01-18 and #02-08, the incumbents occupying those positions on the effective date that the study is implemented by the Board of Supervisors shall be deemed to meet the minimum qualifications for the class.) Either I Experience: One year of work at a level equal to or higher than Office Assistant Specialist in San Joaquin County service. Or II Experience: Two years of work at a level equal to or higher than Senior Office Assistant in San Joaquin County service. Or III Experience: Four years of general clerical, secretarial and/or office technical work, including at least two years performing duties at or above a full-journey level. Substitutions: a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience. And Certificates: If required by the nature of the assignment, 1) possession of acceptable typing/keyboarding or other certification of ability to input data at the rate of 45 words per minute; and/or 2) possession of an acceptable proficiency certificate in one or more computer software programs. Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the assignment, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE Advanced secretarial and other office practices and procedures, including office management; principles and practices of prioritizing, planning and organizing work; advanced clerical practices related to personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting, and systems development/maintenance; advanced clerical methods of researching, gathering, organizing and reporting data; fundamental analytical principles and processes; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; advanced clerical accounting methods and practices; principles of training and supervision. ABILITY Provide secretarial support to managers and other high-level staff; perform quasi-administrative/analytical work related to assist management with various specialized office activities; research, interpret, and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to areas such as personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting and systems development/maintenance; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others as appropriate, including confidential and/or otherwise sensitive information; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others, even in difficult situations; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Selection Procedures Civil Service Rule 10 - Section 3 - Eligibility for Promotional Examinations To compete in a promotional examination, an employee must: A. Meet the minimum qualifications of the class on or before the final filing date for filing applications. B. Meet one of the following qualifying service requirements: 1. Have permanent status in the Classified Service. 2. Probationary, part-time, or temporary employees who have worked a minimum of 1040 hours in the previous 12 months or previous calendar year. 3. Exempt employees who have worked a minimum of 2,080 continuous and consecutive hours. C. Have a rating of satisfactory or better on the last performance evaluation. D. If a person whose name is on a promotional list is separated (except for layoff) the name shall be removed from the promotional list of the action. Employeeswho meet the minimum qualifications will go through one of the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a longer period which shall not exceed a total of three years for the date esblished. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; • They are related to the Appointing Authority or • The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. HOW TO APPLY Please be advised that Human Resources will only be accepting Online Application submittals for this recruitment. Paper application submittalswill not be considered or accepted. Apply Online: www.sjgov.org/department/hr Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must besubmitted onlineto the Human Resources Division beforethe submission deadline. Resumes and paper applicationswill not be accepted in lieu of an online application. ( The County assumes no responsibility foronline applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 3/27/2024 11:59:00 PM
Mar 19, 2024
Full Time
Introduction This position is represented by the SEIU bargaining unit and will receive salary increases based on the following schedule through July 2025: Effective July 2024 - 4% Cost of Living Adjustment increase Effective July 2025 - 3% Cost of Living Adjustment increase This Department Promotional recruitment is being conducted to fill one Office Secretary position in the San Joaquin County Sheriff's Office and to establish an eligible list which may be used to fill future vacancies. To qualify, you must be currently employed by the San Joaquin County Sheriff's Office and meet all promotional eligibility requirements. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Performs full secretarial support, usually to one or more managers within a department, division or work unit; acts as a liaison between the manager(s) and staff and may represent management in sensitive and confidential situations; develops and recommends procedures applicable to areas of assignment; develops and implements systems for improving the efficiency and effectiveness of assigned operations; monitors deadlines and calendars as assigned and develops/maintains control and tracking systems; arranges and coordinates complex meetings, seminars or classes; arranges for travel transportation; may coordinate and/or perform limited aspects of budget administration. Receives and screens visitors and calls, using substantial judgment in their disposition; interprets and explains specialized and complex information regarding established rules, regulations, policies, procedures and technical office operations to managers, patients, clients, outside agencies and others; researches difficult and complex issues; obtains information from managers, staff, patients, clients, and others; identifies and seeks to meet customer needs, maintaining tact and diplomacy and using good judgment regarding sensitive/confidential matters; provides customer service in a calm, helpful and effective manner. Relieves superior of quasi-administrative/analytical duties in areas such as personnel management, payroll, purchasing, inventory, systems maintenance and/or similar functions; gathers, analyzes and maintains specialized and complex information related to office administrative operations, including administration of the budget; reviews and analyzes complex legal, custody, health care and other administrative records to identify needed information; researches, compiles, maintains and processes statistical, financial and/or other numerical data to support highly specialized office functions; may perform highly-advanced clerical accounting duties. Prepares a variety of difficult and complex reports, letters, resolutions and other documents with substantial independence, utilizing a highly advanced knowledge of specialized subject matter; develops and maintains complex spreadsheets and databases, either by hand or computer; maintains data and develops reports for budget and other purposes. Develops and maintains specialized filing systems, including coding and indexing various records and/or legal documents; prepares master lists and control files. Applies internal and external laws, regulations, ordinances and policies as they relate to assigned responsibilities; may produce and/or issue complex documents and complete complex forms for the purpose of documenting specialized program-related information. As an incidental duty, may supervise a small group of clerical and/or technical employees; provides training as assigned; develops, organizes and distributes training materials as appropriate. MINIMUM QUALIFICATIONS PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with the San Joaquin County Sheriff's Office and meet the promotional eligibility requirements as stated in Civil Service Rule 10, Section 3-Eligiblity for Promotional Examinations. ( Special Note: For positions reclassified to this class as part of Classification Studies #01-18 and #02-08, the incumbents occupying those positions on the effective date that the study is implemented by the Board of Supervisors shall be deemed to meet the minimum qualifications for the class.) Either I Experience: One year of work at a level equal to or higher than Office Assistant Specialist in San Joaquin County service. Or II Experience: Two years of work at a level equal to or higher than Senior Office Assistant in San Joaquin County service. Or III Experience: Four years of general clerical, secretarial and/or office technical work, including at least two years performing duties at or above a full-journey level. Substitutions: a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience. And Certificates: If required by the nature of the assignment, 1) possession of acceptable typing/keyboarding or other certification of ability to input data at the rate of 45 words per minute; and/or 2) possession of an acceptable proficiency certificate in one or more computer software programs. Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the assignment, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE Advanced secretarial and other office practices and procedures, including office management; principles and practices of prioritizing, planning and organizing work; advanced clerical practices related to personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting, and systems development/maintenance; advanced clerical methods of researching, gathering, organizing and reporting data; fundamental analytical principles and processes; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; advanced clerical accounting methods and practices; principles of training and supervision. ABILITY Provide secretarial support to managers and other high-level staff; perform quasi-administrative/analytical work related to assist management with various specialized office activities; research, interpret, and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to areas such as personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting and systems development/maintenance; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others as appropriate, including confidential and/or otherwise sensitive information; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others, even in difficult situations; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Selection Procedures Civil Service Rule 10 - Section 3 - Eligibility for Promotional Examinations To compete in a promotional examination, an employee must: A. Meet the minimum qualifications of the class on or before the final filing date for filing applications. B. Meet one of the following qualifying service requirements: 1. Have permanent status in the Classified Service. 2. Probationary, part-time, or temporary employees who have worked a minimum of 1040 hours in the previous 12 months or previous calendar year. 3. Exempt employees who have worked a minimum of 2,080 continuous and consecutive hours. C. Have a rating of satisfactory or better on the last performance evaluation. D. If a person whose name is on a promotional list is separated (except for layoff) the name shall be removed from the promotional list of the action. Employeeswho meet the minimum qualifications will go through one of the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a longer period which shall not exceed a total of three years for the date esblished. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; • They are related to the Appointing Authority or • The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. HOW TO APPLY Please be advised that Human Resources will only be accepting Online Application submittals for this recruitment. Paper application submittalswill not be considered or accepted. Apply Online: www.sjgov.org/department/hr Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must besubmitted onlineto the Human Resources Division beforethe submission deadline. Resumes and paper applicationswill not be accepted in lieu of an online application. ( The County assumes no responsibility foronline applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 3/27/2024 11:59:00 PM
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job Filing Deadline: Applications will be accepted until filled Apply by 5:00 PM on Friday, February 2, 2024 to be considered for 1st Round Interviews ~ Competitive Annual Salary Range Depending on Qualifications: $69,534 - $98,529~ ~Anticipated 3% across the board salary increases effective February 2024/25* ~ ~ Excellent benefits and bi-annual step increases of 2.5% up to Step 16 ~ ~ Select our Modified Benefits Package and Boost your base salary by 4% up to $102,470 ~ The County Administrative Office (CAO) is recruiting for a Senior Executive Administrative Assistant* to perform a variety of highly responsible duties in support of department operations. Positions assigned to the CAO's office will work in a fast-paced, confidential environment, which requires multi-tasking, attention to detail, and excellent, executive-level customer service skills. Responsibilities Include: Compose written correspondence and maintain electronic and paper files. Facilitate day-to-day office activities including sorting mail, answering phones, making copies, coordinating appointment needs, and maintaining staff calendars. Support management with special projects, including gathering data, coordinating project logistics, and monitoring project timelines. Maintain confidentiality of controversial, privileged and sensitive information to ensure customer confidence and operational integrity. Create presentations and documents using desktop publishing software and digital graphics. Welcome guests, customers, and officials by greeting them, in person or on the telephone; answering or directing inquiries while providing exemplary customer service. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. This excellent opportunity for career growth, also offers a lucrative compensation and benefits package that includes bi-annual step increases of 2.5% up to max step (a dvanced step placement upon hire is subject to qualifications) , and the benefits listed below: As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . Click the links below for additional details: Exempt Employee Compensation Ordinance Summary of Traditional Benefits Summary of Modified Benefits Option * Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance Remain current with employment opportunities by signing up for "New Job Notifications" at our career website: www.sbcounty.gov/jobs . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Job Status: Incumbents serve at the pleasure of the appointing authority in an "at will" unclassified status and do not attain status as regular County employees . Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements To be considered for this excellent opportunity, applicants must meet the following minimum experience AND the typing requirement: EXPERIENCE Two and one-half (2-1/2) years of full-time equivalent administrative secretarial experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion . Duties must include : collecting and analyzing information/data, drafting reports based upon data analysis, special project management/support, composing and routing confidential correspondence, maintaining confidential files, records, and calendars for executives; and providing attentive and responsive customer service to internal and external stakeholders. TYPING SPEED Must possess a minimum corrected typing/keyboarding speed of 40 WPM. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is not considered qualifying. Qualifying experience must be equivalent to the San Bernardino County Secretary II classification, and above, providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy Excellent verbal and written communication skills Excellent organizational skills and attention to detail Proficiency with Microsoft Office Suite or related software, advanced level in Outlook Ability to manage/support multiple executive level staff calendars Ability to identify solutions to coordinate multiple stakeholders for meetings Ability to screen calls/emails and determine potential issues that need proactive response Selection Process There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to be explicit in your responses on the Application and Supplemental Questionnaire. Application Procedure : Please complete and submit the online employment application and supplemental questionnaire. Be sure to clearly describe, in the work experience section of the application, your experience in meeting and exceeding the desired qualifications as stated above. Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire. Application Review: Applications received by 5:00 PM on Friday, February 2, 2024, will be included in the first review/processing of applications; subsequent reviews may be conducted as needed to meet business needs. Apply ASAP, as recruitment may close at anytime once a sufficient number of qualified applications are received. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group C The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Mar 05, 2024
Full Time
The Job Filing Deadline: Applications will be accepted until filled Apply by 5:00 PM on Friday, February 2, 2024 to be considered for 1st Round Interviews ~ Competitive Annual Salary Range Depending on Qualifications: $69,534 - $98,529~ ~Anticipated 3% across the board salary increases effective February 2024/25* ~ ~ Excellent benefits and bi-annual step increases of 2.5% up to Step 16 ~ ~ Select our Modified Benefits Package and Boost your base salary by 4% up to $102,470 ~ The County Administrative Office (CAO) is recruiting for a Senior Executive Administrative Assistant* to perform a variety of highly responsible duties in support of department operations. Positions assigned to the CAO's office will work in a fast-paced, confidential environment, which requires multi-tasking, attention to detail, and excellent, executive-level customer service skills. Responsibilities Include: Compose written correspondence and maintain electronic and paper files. Facilitate day-to-day office activities including sorting mail, answering phones, making copies, coordinating appointment needs, and maintaining staff calendars. Support management with special projects, including gathering data, coordinating project logistics, and monitoring project timelines. Maintain confidentiality of controversial, privileged and sensitive information to ensure customer confidence and operational integrity. Create presentations and documents using desktop publishing software and digital graphics. Welcome guests, customers, and officials by greeting them, in person or on the telephone; answering or directing inquiries while providing exemplary customer service. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. This excellent opportunity for career growth, also offers a lucrative compensation and benefits package that includes bi-annual step increases of 2.5% up to max step (a dvanced step placement upon hire is subject to qualifications) , and the benefits listed below: As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . Click the links below for additional details: Exempt Employee Compensation Ordinance Summary of Traditional Benefits Summary of Modified Benefits Option * Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance Remain current with employment opportunities by signing up for "New Job Notifications" at our career website: www.sbcounty.gov/jobs . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Job Status: Incumbents serve at the pleasure of the appointing authority in an "at will" unclassified status and do not attain status as regular County employees . Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements To be considered for this excellent opportunity, applicants must meet the following minimum experience AND the typing requirement: EXPERIENCE Two and one-half (2-1/2) years of full-time equivalent administrative secretarial experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion . Duties must include : collecting and analyzing information/data, drafting reports based upon data analysis, special project management/support, composing and routing confidential correspondence, maintaining confidential files, records, and calendars for executives; and providing attentive and responsive customer service to internal and external stakeholders. TYPING SPEED Must possess a minimum corrected typing/keyboarding speed of 40 WPM. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is not considered qualifying. Qualifying experience must be equivalent to the San Bernardino County Secretary II classification, and above, providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy Excellent verbal and written communication skills Excellent organizational skills and attention to detail Proficiency with Microsoft Office Suite or related software, advanced level in Outlook Ability to manage/support multiple executive level staff calendars Ability to identify solutions to coordinate multiple stakeholders for meetings Ability to screen calls/emails and determine potential issues that need proactive response Selection Process There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to be explicit in your responses on the Application and Supplemental Questionnaire. Application Procedure : Please complete and submit the online employment application and supplemental questionnaire. Be sure to clearly describe, in the work experience section of the application, your experience in meeting and exceeding the desired qualifications as stated above. Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire. Application Review: Applications received by 5:00 PM on Friday, February 2, 2024, will be included in the first review/processing of applications; subsequent reviews may be conducted as needed to meet business needs. Apply ASAP, as recruitment may close at anytime once a sufficient number of qualified applications are received. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group C The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
City of Long Beach, CA
Long Beach, CA, United States
DESCRIPTION The City of Long Beach, Department of Health and Human Services is recruiting for one (1) part-time, at-will, unclassified CLERK TYPIST II NON-CAREER position. Reporting to the Administrative Officer, this position will provide secretarial/clerical support to the Bureau. This position is located at the main health department office located at 2525 Grand Ave, Long Beach CA 90815. Non-Career employees are allowed a maximum of 1600 work hours over 12 months and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions. EXAMPLES OF DUTIES Provides administrative and clerical support to the Personnel Services, Financial Services, Accounting Services and Grants and Contracts Divisions; Serves as backup to the Administrative and Finance Bureau Secretary; Serves as backup to the Main Health Front Desk Receptionist and other clerical staff during breaks and absences; Performs various clerical functions, including copying, scanning, compiling, and filing documents and coordinating document storage and destruction with the City Clerk; Screens and routes incoming phone calls, receives visitors, and provides answers to inquiries; Updates Bureau tracking spreadsheets; Opens and routes mail; Receives and routes HR requests like Bilingual skill pay requests and schedule changes; May perform data entry in MUNIS; and Performs other related duties as required. REQUIREMENTS TO FILE M INIMUM REQUIREMENTS: The ability to type neatly and accurately at a net speed of 40 words per minute. The ability to file in alphabetical and numerical order and perform clerical detail, which includes making simple mathematical computations and correcting error in grammar, spelling and punctuation. The ability to work cooperatively with other employees and the public. DESIRABLE QUALIFICATIONS: High school diploma, GED or equivalent. Two years (full-time equivalent) of professional experience performing progressively responsible clerical functions in an office setting. A valid Class C Driver License. Proficiency in Microsoft Excel Excellent interpersonal, written, and verbal communication skills. SUCCESSFUL CANDIDATE WILL DEMONSTRATE: Excellent customer service and organizational skills. Flexible and adaptable to changing priorities. Thorough knowledge of office procedures and time management. The ability to work cooperatively with other employees and the public. Ability to work independently with minimal supervision and exercise sound judgment in carrying out responsibilities. Ability to courteously interact with the public in person, on the telephone, or via email. Ability to maintain confidentiality. Ability to work in a fast-paced environment. Ability to learn new software programs. Strong attention to detail. SELECTION PROCEDURE This recruitment will close at 11:59 PM Pacific Time on Friday, March 29, 2024. T o be considered, applicants must submit a resume, cover letter, and proof of education in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-6927. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If a special accommodation is desired, or if you would like to request this information in an alternative format, please call ( 562) 570-6927. For technical support with your governmentjobs.com application, please contact (855) 524-5627.Closing Date/Time: 3/29/2024 11:59 PM Pacific
Mar 23, 2024
Part Time
DESCRIPTION The City of Long Beach, Department of Health and Human Services is recruiting for one (1) part-time, at-will, unclassified CLERK TYPIST II NON-CAREER position. Reporting to the Administrative Officer, this position will provide secretarial/clerical support to the Bureau. This position is located at the main health department office located at 2525 Grand Ave, Long Beach CA 90815. Non-Career employees are allowed a maximum of 1600 work hours over 12 months and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions. EXAMPLES OF DUTIES Provides administrative and clerical support to the Personnel Services, Financial Services, Accounting Services and Grants and Contracts Divisions; Serves as backup to the Administrative and Finance Bureau Secretary; Serves as backup to the Main Health Front Desk Receptionist and other clerical staff during breaks and absences; Performs various clerical functions, including copying, scanning, compiling, and filing documents and coordinating document storage and destruction with the City Clerk; Screens and routes incoming phone calls, receives visitors, and provides answers to inquiries; Updates Bureau tracking spreadsheets; Opens and routes mail; Receives and routes HR requests like Bilingual skill pay requests and schedule changes; May perform data entry in MUNIS; and Performs other related duties as required. REQUIREMENTS TO FILE M INIMUM REQUIREMENTS: The ability to type neatly and accurately at a net speed of 40 words per minute. The ability to file in alphabetical and numerical order and perform clerical detail, which includes making simple mathematical computations and correcting error in grammar, spelling and punctuation. The ability to work cooperatively with other employees and the public. DESIRABLE QUALIFICATIONS: High school diploma, GED or equivalent. Two years (full-time equivalent) of professional experience performing progressively responsible clerical functions in an office setting. A valid Class C Driver License. Proficiency in Microsoft Excel Excellent interpersonal, written, and verbal communication skills. SUCCESSFUL CANDIDATE WILL DEMONSTRATE: Excellent customer service and organizational skills. Flexible and adaptable to changing priorities. Thorough knowledge of office procedures and time management. The ability to work cooperatively with other employees and the public. Ability to work independently with minimal supervision and exercise sound judgment in carrying out responsibilities. Ability to courteously interact with the public in person, on the telephone, or via email. Ability to maintain confidentiality. Ability to work in a fast-paced environment. Ability to learn new software programs. Strong attention to detail. SELECTION PROCEDURE This recruitment will close at 11:59 PM Pacific Time on Friday, March 29, 2024. T o be considered, applicants must submit a resume, cover letter, and proof of education in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-6927. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If a special accommodation is desired, or if you would like to request this information in an alternative format, please call ( 562) 570-6927. For technical support with your governmentjobs.com application, please contact (855) 524-5627.Closing Date/Time: 3/29/2024 11:59 PM Pacific
Description DEFINITION Under policy direction of the Board of Supervisors and general administrative direction of the County Administrative Officer, to plan, organize, administer, coordinate, review and evaluate all of the functions and staff of the Agriculture Department; to serve as the agricultural official and weights and measures official and pesticide official for the County in charge of regulatory and inspection programs that protect the environment, consumers, and the agricultural industry; to collect, maintain, and publish Annual Crop Report; to serve as spokesperson regarding complex agricultural matters; and to perform related duties as assigned DISTINGUISHING CHARACTERISTICS Each California County is mandated by the State to appoint an Agricultural Commissioner and a Sealer of Weights and Measures to carry out certain functions as required by law. The County of San Benito has consolidated the offices of County Agricultural Commissioner and County Sealer of Weights and Measures into a single office. This department head position is appointed by the Board of Supervisors to a four (4) year term and is responsible for providing administrative leadership, technical oversight, and policy direction to the following State-mandated County services. As County Agricultural Commissioner, the incumbent is charged with the protection of San Benito County agriculture, the protection of the environment as well as protection of the public's health and safety. These goals are accomplished through the management of agricultural programs designed to achieve our mission through a combination of public outreach, industry education and enforcement actions As County Sealer of Weights and Measures, the incumbent inspects and tests packaged commodities and all commercially used devices. Transactions derived from the use of such devices are also inspected for accuracy. In addition to inspection activities, provides education and training to the public as well as the regulated industries The position is expected to accomplish these functions with a maximum degree of independence within established policies and procedures set forth by the Board of Supervisors, County Administrative Officer, and federal, state, and County laws, ordinances, and regulations. Responsibilities include coordination with management staff of other County departments and governmental agencies, including the California Departments of Food and Agriculture, Pesticide Regulation, and Public Health, to manage and accomplish the diverse mandated activities of the office. The incumbent is accountable for accomplishing departmental long- and short-range planning and operational goals and objectives and for furthering County goals and objectives within general policy guidelines and budgetary limitations. REPORTS TO Board of Supervisors and County Administrative Officer CLASSIFICATIONS SUPERVISED Directly and indirectly supervises the Deputy Agricultural Commissioner/Sealer of W&M, Supervising Agricultural Biologist Inspector, Agricultural Biologist Inspectors I/II/III, Senior Agricultural Biologist/Inspectors, Agricultural Technicians, Administrative Assistant I/II, and support staff. Example of Duties EXAMPLES OF DUTIES (The following is used as a partial description and is not restrictive as to duties required.) Develops and directs the implementation of goals, objectives, policies, procedures, and work standards for the department; plans, organizes, directs, and evaluates staff, functions, and organizational units of the Office of the Agricultural Commissioner-Sealer. Carries out supervisory responsibility in accordance with policies, procedures, and applicable laws, including interviewing, hiring, training, planning, assigning, and directing work; appraises performance; rewards and disciplines employees; addresses complaints and resolves problems. Directs, supervises, and personally performs inspections and investigations in enforcing rules relating to the packing, shipping, and standardization of agricultural produce; supervises the inspections of nursery stock, feeds, and apiaries for evidence of diseased conditions and takes actions to control and eradicate disease where found. Plan, organize, direct, and coordinate fiscal systems planning, control, audit, and accounting programs; develops and recommends operating budget annually; monitors and administers approved budget; designs, coordinates, and maintains cost accounting, general accounting, and billing systems, procedures, and practices assuring quality and technical accuracy of fiscal services. Reviews and administers various state and federal contracts for each fiscal year. Carries out the directions and assists the Secretary for the State Department of Food and Agriculture; serves as local administrator for pest prevention, the Organic Act and Farmer's Markets, inspections of nurseries, seed, fruits and vegetables, eggs, and control of invasive weeds. Carries out the directions and assists the Director of the Department of Pesticide Regulations; serves as local administrator for pesticide enforcement and investigations; issues restricted materials permits. Plans, implements, directs, and reviews the mosquito abatement programs and activities with the assistance of the California Department of Public Health; prepares reports for presentation to the governing board; evaluates program operations; coordinates with other public agencies on program activities. Cooperates with federal agencies in the enforcement of federal rules and regulations. Plans, organizes, and directs the Weights and Measures program to inspect weighing and measuring devices, package commodities, weigh master, and petroleum product quality under general supervision of the State Department of Food and Agriculture; ensures violators of weights and measures laws are prosecuted; carries out civil penalty actions for violations, as needed. Oversees, builds, and manages the Cannabis Business Regulatory program; implements goals, strategies, policies, and programmatic framework for the issuing of licenses; evaluates the licensing of cannabis locations and issues, denies, or revokes permits based on guidelines; works with other departments and industry representatives across the County in developing and promoting a compliant environment for cannabis. Maintains and upgrades professional knowledge, skills, and development by attending seminars and training programs and reading trade and professional journals and publications. Consults with USDA, University Extension, and others to learn about new pests and new pest control methods. Compiles and publishes annual the Crop Report with agricultural production and acreage, including an annual report to the Secretary of CDFA on pests, organic farming, IPM and biological control activities; compiles information into a summary report for review by others. Writes detailed or technical reports of all findings, conclusions, and recommendations based on a thorough analysis and interpretation of data for presentation to others. Monitors current, newly adopted, and proposed legislation; suggests changes in legislation. Attends and participates in the annual meeting of the California Agricultural Commissioners and Sealers Association and a variety of meetings as required; attends meetings of the Mosquito and Vector Control Association of California, as needed. Discusses pest and pest management solutions with growers, environmental groups, agencies, and other members of the public. Conducts interviews with the media regarding agricultural topics. Coordinates with other County Agricultural Commissioners, Sealers and managers of other mosquito abatement districts on a regional basis. Prepares and submits reports to the Board of Supervisors on department activities. Other duties as assigned. Minimum Qualifications TYPICAL QUALIFICATIONS- TRAINING & EXPERIENCE: Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A Bachelor’s degree from an accredited college or university with major course work in agriculture sciences, biological sciences, physical sciences, or a related field. A Master’s degree is desirable, AND Five years of increasingly responsible agricultural inspection and weights and measures testing and inspection experience, including two years of experience in a management and/or supervisory capacity. SPECIAL REQUIREMENTS: Possession of, or the ability to obtain, an appropriate valid California Driver's License. Possession of a County Agricultural Commissioner License issued by the California Department of Food and Agriculture is required at the time of appointment. Possession of County Sealer of Weights and Measures License issued by the California Department of Food and Agriculture is required at the time of appointment. All County employees can and will be called upon to act as Disaster Workers when needed. In the event that an employee changes class, or if requirements are changed after initial appointment, employees may be required to submit to a background investigation. Knowledge Of/Ability To Knowledge of: The duties and responsibilities of the County Agricultural Commissioner-Sealer's Office. Applicable state, federal, county, and local ordinances, codes, laws, rules, and regulations pertaining to agricultural, commodities, weights, and measures inspections. Farming methods. Forms of pest management, including mechanical, cultural, chemical, biological, and integrated pest management. Pesticide chemistry, toxicology, and modes of action. Sciences of entomology, plant pathology, nematology, botany, biology, zoology, and ecology. Legislative processes and criminal, civil, and administrative penalties. Thorough principles of public administration, including organization, budgeting and financial management, general management, staff development, and supervision. Management practices involving the technical, legal, financial, and public relations involved in the operation of a county department. Methods and techniques of research and report presentation. Mosquito abatement procedures and practices. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Ability to: Deal effectively with the general public and the media. Deal with individuals and the public in stressful situations. Speak effectively before public groups and respond to questions. Read, analyze, and interpret professional periodicals and journals, technical procedures, and government regulations. Interpret a variety of technical instructions with abstract and/or concrete variables. Define problems, collect data, establish facts, and draw valid conclusions. Enforce the laws in a fair and impartial manner. Identify many different plants, animals, insects, and diseases. Plan, organize, assign, direct, review, and evaluate the work of a staff engaged in agricultural inspections and enforcement work. Select and motivate staff and provide for their training and professional development. Use tact, discretion, initiative, and independent judgment within established guidelines. Organize work, set priorities, meet critical deadlines, and follow up assignments with a minimum of direction. Research, compile, interpret, and summarize a variety of informational, technical, and statistical data and materials. Make effective presentations. Instill public confidence in quality and necessity of services. Coordinate departmental activities with other departments and agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. SUPPLEMENTAL INFORMATION: The contents of this class specifications shall not be construed to constitute an expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of San Benito assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a "meet and confer" process and are subject to the Memorandum of Understanding currently in effect. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS FOR MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired MEG employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required). Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Do you possess a County Agricultural Commissioner License issued by the California Department of Food and Agriculture (CDFA)? Yes No 04 Do you possess a County Sealer of Weights and Measures License issued by the CDFA? Yes No 05 Do you possess one of the following degrees from an accredited college or university with major course work in agriculture sciences, biological sciences, physical sciences, or a related field? Bachelor's Degree Master's Degree None of the above 06 Do you have at least five years of increasingly responsible agricultural inspection and weights and measures testing and inspection experience, including two years of experience in a management and/or supervisory capacity? Yes No 07 Please describe your experience overseeing multiple agricultural projects or programs. Detail how you prioritized your assignments and what steps you take to ensure that deadlines are met. 08 Provide a general overview of your experience in certificated agricultural inspection and enforcement work. Required Question Closing Date/Time: Continuous
Mar 05, 2024
Full Time
Description DEFINITION Under policy direction of the Board of Supervisors and general administrative direction of the County Administrative Officer, to plan, organize, administer, coordinate, review and evaluate all of the functions and staff of the Agriculture Department; to serve as the agricultural official and weights and measures official and pesticide official for the County in charge of regulatory and inspection programs that protect the environment, consumers, and the agricultural industry; to collect, maintain, and publish Annual Crop Report; to serve as spokesperson regarding complex agricultural matters; and to perform related duties as assigned DISTINGUISHING CHARACTERISTICS Each California County is mandated by the State to appoint an Agricultural Commissioner and a Sealer of Weights and Measures to carry out certain functions as required by law. The County of San Benito has consolidated the offices of County Agricultural Commissioner and County Sealer of Weights and Measures into a single office. This department head position is appointed by the Board of Supervisors to a four (4) year term and is responsible for providing administrative leadership, technical oversight, and policy direction to the following State-mandated County services. As County Agricultural Commissioner, the incumbent is charged with the protection of San Benito County agriculture, the protection of the environment as well as protection of the public's health and safety. These goals are accomplished through the management of agricultural programs designed to achieve our mission through a combination of public outreach, industry education and enforcement actions As County Sealer of Weights and Measures, the incumbent inspects and tests packaged commodities and all commercially used devices. Transactions derived from the use of such devices are also inspected for accuracy. In addition to inspection activities, provides education and training to the public as well as the regulated industries The position is expected to accomplish these functions with a maximum degree of independence within established policies and procedures set forth by the Board of Supervisors, County Administrative Officer, and federal, state, and County laws, ordinances, and regulations. Responsibilities include coordination with management staff of other County departments and governmental agencies, including the California Departments of Food and Agriculture, Pesticide Regulation, and Public Health, to manage and accomplish the diverse mandated activities of the office. The incumbent is accountable for accomplishing departmental long- and short-range planning and operational goals and objectives and for furthering County goals and objectives within general policy guidelines and budgetary limitations. REPORTS TO Board of Supervisors and County Administrative Officer CLASSIFICATIONS SUPERVISED Directly and indirectly supervises the Deputy Agricultural Commissioner/Sealer of W&M, Supervising Agricultural Biologist Inspector, Agricultural Biologist Inspectors I/II/III, Senior Agricultural Biologist/Inspectors, Agricultural Technicians, Administrative Assistant I/II, and support staff. Example of Duties EXAMPLES OF DUTIES (The following is used as a partial description and is not restrictive as to duties required.) Develops and directs the implementation of goals, objectives, policies, procedures, and work standards for the department; plans, organizes, directs, and evaluates staff, functions, and organizational units of the Office of the Agricultural Commissioner-Sealer. Carries out supervisory responsibility in accordance with policies, procedures, and applicable laws, including interviewing, hiring, training, planning, assigning, and directing work; appraises performance; rewards and disciplines employees; addresses complaints and resolves problems. Directs, supervises, and personally performs inspections and investigations in enforcing rules relating to the packing, shipping, and standardization of agricultural produce; supervises the inspections of nursery stock, feeds, and apiaries for evidence of diseased conditions and takes actions to control and eradicate disease where found. Plan, organize, direct, and coordinate fiscal systems planning, control, audit, and accounting programs; develops and recommends operating budget annually; monitors and administers approved budget; designs, coordinates, and maintains cost accounting, general accounting, and billing systems, procedures, and practices assuring quality and technical accuracy of fiscal services. Reviews and administers various state and federal contracts for each fiscal year. Carries out the directions and assists the Secretary for the State Department of Food and Agriculture; serves as local administrator for pest prevention, the Organic Act and Farmer's Markets, inspections of nurseries, seed, fruits and vegetables, eggs, and control of invasive weeds. Carries out the directions and assists the Director of the Department of Pesticide Regulations; serves as local administrator for pesticide enforcement and investigations; issues restricted materials permits. Plans, implements, directs, and reviews the mosquito abatement programs and activities with the assistance of the California Department of Public Health; prepares reports for presentation to the governing board; evaluates program operations; coordinates with other public agencies on program activities. Cooperates with federal agencies in the enforcement of federal rules and regulations. Plans, organizes, and directs the Weights and Measures program to inspect weighing and measuring devices, package commodities, weigh master, and petroleum product quality under general supervision of the State Department of Food and Agriculture; ensures violators of weights and measures laws are prosecuted; carries out civil penalty actions for violations, as needed. Oversees, builds, and manages the Cannabis Business Regulatory program; implements goals, strategies, policies, and programmatic framework for the issuing of licenses; evaluates the licensing of cannabis locations and issues, denies, or revokes permits based on guidelines; works with other departments and industry representatives across the County in developing and promoting a compliant environment for cannabis. Maintains and upgrades professional knowledge, skills, and development by attending seminars and training programs and reading trade and professional journals and publications. Consults with USDA, University Extension, and others to learn about new pests and new pest control methods. Compiles and publishes annual the Crop Report with agricultural production and acreage, including an annual report to the Secretary of CDFA on pests, organic farming, IPM and biological control activities; compiles information into a summary report for review by others. Writes detailed or technical reports of all findings, conclusions, and recommendations based on a thorough analysis and interpretation of data for presentation to others. Monitors current, newly adopted, and proposed legislation; suggests changes in legislation. Attends and participates in the annual meeting of the California Agricultural Commissioners and Sealers Association and a variety of meetings as required; attends meetings of the Mosquito and Vector Control Association of California, as needed. Discusses pest and pest management solutions with growers, environmental groups, agencies, and other members of the public. Conducts interviews with the media regarding agricultural topics. Coordinates with other County Agricultural Commissioners, Sealers and managers of other mosquito abatement districts on a regional basis. Prepares and submits reports to the Board of Supervisors on department activities. Other duties as assigned. Minimum Qualifications TYPICAL QUALIFICATIONS- TRAINING & EXPERIENCE: Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A Bachelor’s degree from an accredited college or university with major course work in agriculture sciences, biological sciences, physical sciences, or a related field. A Master’s degree is desirable, AND Five years of increasingly responsible agricultural inspection and weights and measures testing and inspection experience, including two years of experience in a management and/or supervisory capacity. SPECIAL REQUIREMENTS: Possession of, or the ability to obtain, an appropriate valid California Driver's License. Possession of a County Agricultural Commissioner License issued by the California Department of Food and Agriculture is required at the time of appointment. Possession of County Sealer of Weights and Measures License issued by the California Department of Food and Agriculture is required at the time of appointment. All County employees can and will be called upon to act as Disaster Workers when needed. In the event that an employee changes class, or if requirements are changed after initial appointment, employees may be required to submit to a background investigation. Knowledge Of/Ability To Knowledge of: The duties and responsibilities of the County Agricultural Commissioner-Sealer's Office. Applicable state, federal, county, and local ordinances, codes, laws, rules, and regulations pertaining to agricultural, commodities, weights, and measures inspections. Farming methods. Forms of pest management, including mechanical, cultural, chemical, biological, and integrated pest management. Pesticide chemistry, toxicology, and modes of action. Sciences of entomology, plant pathology, nematology, botany, biology, zoology, and ecology. Legislative processes and criminal, civil, and administrative penalties. Thorough principles of public administration, including organization, budgeting and financial management, general management, staff development, and supervision. Management practices involving the technical, legal, financial, and public relations involved in the operation of a county department. Methods and techniques of research and report presentation. Mosquito abatement procedures and practices. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Ability to: Deal effectively with the general public and the media. Deal with individuals and the public in stressful situations. Speak effectively before public groups and respond to questions. Read, analyze, and interpret professional periodicals and journals, technical procedures, and government regulations. Interpret a variety of technical instructions with abstract and/or concrete variables. Define problems, collect data, establish facts, and draw valid conclusions. Enforce the laws in a fair and impartial manner. Identify many different plants, animals, insects, and diseases. Plan, organize, assign, direct, review, and evaluate the work of a staff engaged in agricultural inspections and enforcement work. Select and motivate staff and provide for their training and professional development. Use tact, discretion, initiative, and independent judgment within established guidelines. Organize work, set priorities, meet critical deadlines, and follow up assignments with a minimum of direction. Research, compile, interpret, and summarize a variety of informational, technical, and statistical data and materials. Make effective presentations. Instill public confidence in quality and necessity of services. Coordinate departmental activities with other departments and agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. SUPPLEMENTAL INFORMATION: The contents of this class specifications shall not be construed to constitute an expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of San Benito assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a "meet and confer" process and are subject to the Memorandum of Understanding currently in effect. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS FOR MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired MEG employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required). Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Do you possess a County Agricultural Commissioner License issued by the California Department of Food and Agriculture (CDFA)? Yes No 04 Do you possess a County Sealer of Weights and Measures License issued by the CDFA? Yes No 05 Do you possess one of the following degrees from an accredited college or university with major course work in agriculture sciences, biological sciences, physical sciences, or a related field? Bachelor's Degree Master's Degree None of the above 06 Do you have at least five years of increasingly responsible agricultural inspection and weights and measures testing and inspection experience, including two years of experience in a management and/or supervisory capacity? Yes No 07 Please describe your experience overseeing multiple agricultural projects or programs. Detail how you prioritized your assignments and what steps you take to ensure that deadlines are met. 08 Provide a general overview of your experience in certificated agricultural inspection and enforcement work. Required Question Closing Date/Time: Continuous
Announcement Number: 46780 Open to all qualified persons. Posted 03/22/2024 Close Date: 03/29/2024 Recruiter: DARRELL MORLAN Phone: (775)684-0126 Email: darrell.morlan@admin.nv.gov Applications accepted for another 1 Days 18 Hrs 43 Mins The Position Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. The Nevada Secretary of State's office has an opening for a Management Analyst IV located in Carson City, Nevada. Carson City is nestled just minutes from the world-famous Lake Tahoe, electrifying Reno, historic Virginia City, and the Majestic Sierra Nevada Mountain range. Culture, cuisine, and all kinds of ways to enjoy the great outdoors- the State Capitol of Nevada has it all! The selected candidate will have an opportunity to work in a small but progressive, and diverse team. This team prides itself on being knowledgeable and will provide new team members with comprehensive training and mentoring opportunities. This position is classified as a Management Analyst IV but serves as the Chief Human Resource Manager. The selected incumbent will perform the following duties: Develop and implement HR strategies and initiatives aligned with the overall business objectives. Oversee all aspects of the HR function, including recruitment, talent management, compensation and benefits, employee relations, performance management, and compliance. Lead and manage a team of HR professionals to ensure effective delivery of HR services. Develop and maintain HR policies and procedures in compliance with labor laws and regulations. Provide guidance and support to senior management on HR-related matters. Drive employee engagement initiatives and foster a positive work culture. Manage employee relations issues and ensure fair and consistent resolution. Monitor HR metrics and analytics to assess the effectiveness of HR programs and initiatives. Stay updated on HR trends and best practices to continuously improve HR processes and practices. Collaborate with other departments to support organizational goals and initiatives. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience which included budgeting, accounting, and/or economic or management analysis and projections; OR graduation from high school or equivalent education and six years of professional experience as described above; OR one year of experience as a Management Analyst III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Some positions may require specific education and/or experience, which will be identified at the time of recruitment. Some positions may require applicants to attach a copy of their college or university transcripts indicating the required credits at the time of application. Special Requirements This position requires a State of Nevada/FBI fingerprint-based background check as a condition of appointment and as condition of continuing employment. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Do you have a Bachelors degree or Masters degree in Human Resources, Business Administration, or related field? Please list your relevant degrees. 2) Please list any HR certifications that you hold. 3) Describe your experience leading strategic HR initiatives and driving organizational change. 4) Describe your experience with HR best practices as well as your experience interpreting and applying state and federal laws. 5) Describe your experience developing and maintaining HR policies and procedures in compliance with labor laws and regulations. Detail how you ensured that the policies were effective, relevant, and aligned with the organization's goals and values. 6) Describe your experience handling sensitive and confidential information with professionalism and discretion. 7) Describe your experience providing HR guidance and support to executive leadership. 8) Describe your experience with employee engagement and fostering a positive work culture within an organization. 9) Describe your experience in classification, compensation, payroll and benefits. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Mar 23, 2024
Full Time
Announcement Number: 46780 Open to all qualified persons. Posted 03/22/2024 Close Date: 03/29/2024 Recruiter: DARRELL MORLAN Phone: (775)684-0126 Email: darrell.morlan@admin.nv.gov Applications accepted for another 1 Days 18 Hrs 43 Mins The Position Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. The Nevada Secretary of State's office has an opening for a Management Analyst IV located in Carson City, Nevada. Carson City is nestled just minutes from the world-famous Lake Tahoe, electrifying Reno, historic Virginia City, and the Majestic Sierra Nevada Mountain range. Culture, cuisine, and all kinds of ways to enjoy the great outdoors- the State Capitol of Nevada has it all! The selected candidate will have an opportunity to work in a small but progressive, and diverse team. This team prides itself on being knowledgeable and will provide new team members with comprehensive training and mentoring opportunities. This position is classified as a Management Analyst IV but serves as the Chief Human Resource Manager. The selected incumbent will perform the following duties: Develop and implement HR strategies and initiatives aligned with the overall business objectives. Oversee all aspects of the HR function, including recruitment, talent management, compensation and benefits, employee relations, performance management, and compliance. Lead and manage a team of HR professionals to ensure effective delivery of HR services. Develop and maintain HR policies and procedures in compliance with labor laws and regulations. Provide guidance and support to senior management on HR-related matters. Drive employee engagement initiatives and foster a positive work culture. Manage employee relations issues and ensure fair and consistent resolution. Monitor HR metrics and analytics to assess the effectiveness of HR programs and initiatives. Stay updated on HR trends and best practices to continuously improve HR processes and practices. Collaborate with other departments to support organizational goals and initiatives. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience which included budgeting, accounting, and/or economic or management analysis and projections; OR graduation from high school or equivalent education and six years of professional experience as described above; OR one year of experience as a Management Analyst III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Some positions may require specific education and/or experience, which will be identified at the time of recruitment. Some positions may require applicants to attach a copy of their college or university transcripts indicating the required credits at the time of application. Special Requirements This position requires a State of Nevada/FBI fingerprint-based background check as a condition of appointment and as condition of continuing employment. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Do you have a Bachelors degree or Masters degree in Human Resources, Business Administration, or related field? Please list your relevant degrees. 2) Please list any HR certifications that you hold. 3) Describe your experience leading strategic HR initiatives and driving organizational change. 4) Describe your experience with HR best practices as well as your experience interpreting and applying state and federal laws. 5) Describe your experience developing and maintaining HR policies and procedures in compliance with labor laws and regulations. Detail how you ensured that the policies were effective, relevant, and aligned with the organization's goals and values. 6) Describe your experience handling sensitive and confidential information with professionalism and discretion. 7) Describe your experience providing HR guidance and support to executive leadership. 8) Describe your experience with employee engagement and fostering a positive work culture within an organization. 9) Describe your experience in classification, compensation, payroll and benefits. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Announcement Number: 46780 Open to all qualified persons. Posted 03/22/2024 Close Date: 03/29/2024 Recruiter: DARRELL MORLAN Phone: (775)684-0126 Email: darrell.morlan@admin.nv.gov Applications accepted for another 1 Days 18 Hrs 43 Mins The Position Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. The Nevada Secretary of State's office has an opening for a Management Analyst IV located in Carson City, Nevada. Carson City is nestled just minutes from the world-famous Lake Tahoe, electrifying Reno, historic Virginia City, and the Majestic Sierra Nevada Mountain range. Culture, cuisine, and all kinds of ways to enjoy the great outdoors- the State Capitol of Nevada has it all! The selected candidate will have an opportunity to work in a small but progressive, and diverse team. This team prides itself on being knowledgeable and will provide new team members with comprehensive training and mentoring opportunities. This position is classified as a Management Analyst IV but serves as the Chief Human Resource Manager. The selected incumbent will perform the following duties: Develop and implement HR strategies and initiatives aligned with the overall business objectives. Oversee all aspects of the HR function, including recruitment, talent management, compensation and benefits, employee relations, performance management, and compliance. Lead and manage a team of HR professionals to ensure effective delivery of HR services. Develop and maintain HR policies and procedures in compliance with labor laws and regulations. Provide guidance and support to senior management on HR-related matters. Drive employee engagement initiatives and foster a positive work culture. Manage employee relations issues and ensure fair and consistent resolution. Monitor HR metrics and analytics to assess the effectiveness of HR programs and initiatives. Stay updated on HR trends and best practices to continuously improve HR processes and practices. Collaborate with other departments to support organizational goals and initiatives. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience which included budgeting, accounting, and/or economic or management analysis and projections; OR graduation from high school or equivalent education and six years of professional experience as described above; OR one year of experience as a Management Analyst III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Some positions may require specific education and/or experience, which will be identified at the time of recruitment. Some positions may require applicants to attach a copy of their college or university transcripts indicating the required credits at the time of application. Special Requirements This position requires a State of Nevada/FBI fingerprint-based background check as a condition of appointment and as condition of continuing employment. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Do you have a Bachelors degree or Masters degree in Human Resources, Business Administration, or related field? Please list your relevant degrees. 2) Please list any HR certifications that you hold. 3) Describe your experience leading strategic HR initiatives and driving organizational change. 4) Describe your experience with HR best practices as well as your experience interpreting and applying state and federal laws. 5) Describe your experience developing and maintaining HR policies and procedures in compliance with labor laws and regulations. Detail how you ensured that the policies were effective, relevant, and aligned with the organization's goals and values. 6) Describe your experience handling sensitive and confidential information with professionalism and discretion. 7) Describe your experience providing HR guidance and support to executive leadership. 8) Describe your experience with employee engagement and fostering a positive work culture within an organization. 9) Describe your experience in classification, compensation, payroll and benefits. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Mar 23, 2024
Full Time
Announcement Number: 46780 Open to all qualified persons. Posted 03/22/2024 Close Date: 03/29/2024 Recruiter: DARRELL MORLAN Phone: (775)684-0126 Email: darrell.morlan@admin.nv.gov Applications accepted for another 1 Days 18 Hrs 43 Mins The Position Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. The Nevada Secretary of State's office has an opening for a Management Analyst IV located in Carson City, Nevada. Carson City is nestled just minutes from the world-famous Lake Tahoe, electrifying Reno, historic Virginia City, and the Majestic Sierra Nevada Mountain range. Culture, cuisine, and all kinds of ways to enjoy the great outdoors- the State Capitol of Nevada has it all! The selected candidate will have an opportunity to work in a small but progressive, and diverse team. This team prides itself on being knowledgeable and will provide new team members with comprehensive training and mentoring opportunities. This position is classified as a Management Analyst IV but serves as the Chief Human Resource Manager. The selected incumbent will perform the following duties: Develop and implement HR strategies and initiatives aligned with the overall business objectives. Oversee all aspects of the HR function, including recruitment, talent management, compensation and benefits, employee relations, performance management, and compliance. Lead and manage a team of HR professionals to ensure effective delivery of HR services. Develop and maintain HR policies and procedures in compliance with labor laws and regulations. Provide guidance and support to senior management on HR-related matters. Drive employee engagement initiatives and foster a positive work culture. Manage employee relations issues and ensure fair and consistent resolution. Monitor HR metrics and analytics to assess the effectiveness of HR programs and initiatives. Stay updated on HR trends and best practices to continuously improve HR processes and practices. Collaborate with other departments to support organizational goals and initiatives. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience which included budgeting, accounting, and/or economic or management analysis and projections; OR graduation from high school or equivalent education and six years of professional experience as described above; OR one year of experience as a Management Analyst III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Some positions may require specific education and/or experience, which will be identified at the time of recruitment. Some positions may require applicants to attach a copy of their college or university transcripts indicating the required credits at the time of application. Special Requirements This position requires a State of Nevada/FBI fingerprint-based background check as a condition of appointment and as condition of continuing employment. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Do you have a Bachelors degree or Masters degree in Human Resources, Business Administration, or related field? Please list your relevant degrees. 2) Please list any HR certifications that you hold. 3) Describe your experience leading strategic HR initiatives and driving organizational change. 4) Describe your experience with HR best practices as well as your experience interpreting and applying state and federal laws. 5) Describe your experience developing and maintaining HR policies and procedures in compliance with labor laws and regulations. Detail how you ensured that the policies were effective, relevant, and aligned with the organization's goals and values. 6) Describe your experience handling sensitive and confidential information with professionalism and discretion. 7) Describe your experience providing HR guidance and support to executive leadership. 8) Describe your experience with employee engagement and fostering a positive work culture within an organization. 9) Describe your experience in classification, compensation, payroll and benefits. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Announcement Number: 46780 Open to all qualified persons. Posted 03/22/2024 Close Date: 03/29/2024 Recruiter: DARRELL MORLAN Phone: (775)684-0126 Email: darrell.morlan@admin.nv.gov Applications accepted for another 1 Days 18 Hrs 43 Mins The Position Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. The Nevada Secretary of State's office has an opening for a Management Analyst IV located in Carson City, Nevada. Carson City is nestled just minutes from the world-famous Lake Tahoe, electrifying Reno, historic Virginia City, and the Majestic Sierra Nevada Mountain range. Culture, cuisine, and all kinds of ways to enjoy the great outdoors- the State Capitol of Nevada has it all! The selected candidate will have an opportunity to work in a small but progressive, and diverse team. This team prides itself on being knowledgeable and will provide new team members with comprehensive training and mentoring opportunities. This position is classified as a Management Analyst IV but serves as the Chief Human Resource Manager. The selected incumbent will perform the following duties: Develop and implement HR strategies and initiatives aligned with the overall business objectives. Oversee all aspects of the HR function, including recruitment, talent management, compensation and benefits, employee relations, performance management, and compliance. Lead and manage a team of HR professionals to ensure effective delivery of HR services. Develop and maintain HR policies and procedures in compliance with labor laws and regulations. Provide guidance and support to senior management on HR-related matters. Drive employee engagement initiatives and foster a positive work culture. Manage employee relations issues and ensure fair and consistent resolution. Monitor HR metrics and analytics to assess the effectiveness of HR programs and initiatives. Stay updated on HR trends and best practices to continuously improve HR processes and practices. Collaborate with other departments to support organizational goals and initiatives. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience which included budgeting, accounting, and/or economic or management analysis and projections; OR graduation from high school or equivalent education and six years of professional experience as described above; OR one year of experience as a Management Analyst III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Some positions may require specific education and/or experience, which will be identified at the time of recruitment. Some positions may require applicants to attach a copy of their college or university transcripts indicating the required credits at the time of application. Special Requirements This position requires a State of Nevada/FBI fingerprint-based background check as a condition of appointment and as condition of continuing employment. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Do you have a Bachelors degree or Masters degree in Human Resources, Business Administration, or related field? Please list your relevant degrees. 2) Please list any HR certifications that you hold. 3) Describe your experience leading strategic HR initiatives and driving organizational change. 4) Describe your experience with HR best practices as well as your experience interpreting and applying state and federal laws. 5) Describe your experience developing and maintaining HR policies and procedures in compliance with labor laws and regulations. Detail how you ensured that the policies were effective, relevant, and aligned with the organization's goals and values. 6) Describe your experience handling sensitive and confidential information with professionalism and discretion. 7) Describe your experience providing HR guidance and support to executive leadership. 8) Describe your experience with employee engagement and fostering a positive work culture within an organization. 9) Describe your experience in classification, compensation, payroll and benefits. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Mar 23, 2024
Full Time
Announcement Number: 46780 Open to all qualified persons. Posted 03/22/2024 Close Date: 03/29/2024 Recruiter: DARRELL MORLAN Phone: (775)684-0126 Email: darrell.morlan@admin.nv.gov Applications accepted for another 1 Days 18 Hrs 43 Mins The Position Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. The Nevada Secretary of State's office has an opening for a Management Analyst IV located in Carson City, Nevada. Carson City is nestled just minutes from the world-famous Lake Tahoe, electrifying Reno, historic Virginia City, and the Majestic Sierra Nevada Mountain range. Culture, cuisine, and all kinds of ways to enjoy the great outdoors- the State Capitol of Nevada has it all! The selected candidate will have an opportunity to work in a small but progressive, and diverse team. This team prides itself on being knowledgeable and will provide new team members with comprehensive training and mentoring opportunities. This position is classified as a Management Analyst IV but serves as the Chief Human Resource Manager. The selected incumbent will perform the following duties: Develop and implement HR strategies and initiatives aligned with the overall business objectives. Oversee all aspects of the HR function, including recruitment, talent management, compensation and benefits, employee relations, performance management, and compliance. Lead and manage a team of HR professionals to ensure effective delivery of HR services. Develop and maintain HR policies and procedures in compliance with labor laws and regulations. Provide guidance and support to senior management on HR-related matters. Drive employee engagement initiatives and foster a positive work culture. Manage employee relations issues and ensure fair and consistent resolution. Monitor HR metrics and analytics to assess the effectiveness of HR programs and initiatives. Stay updated on HR trends and best practices to continuously improve HR processes and practices. Collaborate with other departments to support organizational goals and initiatives. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience which included budgeting, accounting, and/or economic or management analysis and projections; OR graduation from high school or equivalent education and six years of professional experience as described above; OR one year of experience as a Management Analyst III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Some positions may require specific education and/or experience, which will be identified at the time of recruitment. Some positions may require applicants to attach a copy of their college or university transcripts indicating the required credits at the time of application. Special Requirements This position requires a State of Nevada/FBI fingerprint-based background check as a condition of appointment and as condition of continuing employment. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Do you have a Bachelors degree or Masters degree in Human Resources, Business Administration, or related field? Please list your relevant degrees. 2) Please list any HR certifications that you hold. 3) Describe your experience leading strategic HR initiatives and driving organizational change. 4) Describe your experience with HR best practices as well as your experience interpreting and applying state and federal laws. 5) Describe your experience developing and maintaining HR policies and procedures in compliance with labor laws and regulations. Detail how you ensured that the policies were effective, relevant, and aligned with the organization's goals and values. 6) Describe your experience handling sensitive and confidential information with professionalism and discretion. 7) Describe your experience providing HR guidance and support to executive leadership. 8) Describe your experience with employee engagement and fostering a positive work culture within an organization. 9) Describe your experience in classification, compensation, payroll and benefits. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
State of Nevada
Gardnerville, Nevada, United States
Announcement Number: 46780 Open to all qualified persons. Posted 03/22/2024 Close Date: 03/29/2024 Recruiter: DARRELL MORLAN Phone: (775)684-0126 Email: darrell.morlan@admin.nv.gov Applications accepted for another 1 Days 18 Hrs 43 Mins The Position Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. The Nevada Secretary of State's office has an opening for a Management Analyst IV located in Carson City, Nevada. Carson City is nestled just minutes from the world-famous Lake Tahoe, electrifying Reno, historic Virginia City, and the Majestic Sierra Nevada Mountain range. Culture, cuisine, and all kinds of ways to enjoy the great outdoors- the State Capitol of Nevada has it all! The selected candidate will have an opportunity to work in a small but progressive, and diverse team. This team prides itself on being knowledgeable and will provide new team members with comprehensive training and mentoring opportunities. This position is classified as a Management Analyst IV but serves as the Chief Human Resource Manager. The selected incumbent will perform the following duties: Develop and implement HR strategies and initiatives aligned with the overall business objectives. Oversee all aspects of the HR function, including recruitment, talent management, compensation and benefits, employee relations, performance management, and compliance. Lead and manage a team of HR professionals to ensure effective delivery of HR services. Develop and maintain HR policies and procedures in compliance with labor laws and regulations. Provide guidance and support to senior management on HR-related matters. Drive employee engagement initiatives and foster a positive work culture. Manage employee relations issues and ensure fair and consistent resolution. Monitor HR metrics and analytics to assess the effectiveness of HR programs and initiatives. Stay updated on HR trends and best practices to continuously improve HR processes and practices. Collaborate with other departments to support organizational goals and initiatives. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience which included budgeting, accounting, and/or economic or management analysis and projections; OR graduation from high school or equivalent education and six years of professional experience as described above; OR one year of experience as a Management Analyst III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Some positions may require specific education and/or experience, which will be identified at the time of recruitment. Some positions may require applicants to attach a copy of their college or university transcripts indicating the required credits at the time of application. Special Requirements This position requires a State of Nevada/FBI fingerprint-based background check as a condition of appointment and as condition of continuing employment. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Do you have a Bachelors degree or Masters degree in Human Resources, Business Administration, or related field? Please list your relevant degrees. 2) Please list any HR certifications that you hold. 3) Describe your experience leading strategic HR initiatives and driving organizational change. 4) Describe your experience with HR best practices as well as your experience interpreting and applying state and federal laws. 5) Describe your experience developing and maintaining HR policies and procedures in compliance with labor laws and regulations. Detail how you ensured that the policies were effective, relevant, and aligned with the organization's goals and values. 6) Describe your experience handling sensitive and confidential information with professionalism and discretion. 7) Describe your experience providing HR guidance and support to executive leadership. 8) Describe your experience with employee engagement and fostering a positive work culture within an organization. 9) Describe your experience in classification, compensation, payroll and benefits. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Mar 23, 2024
Full Time
Announcement Number: 46780 Open to all qualified persons. Posted 03/22/2024 Close Date: 03/29/2024 Recruiter: DARRELL MORLAN Phone: (775)684-0126 Email: darrell.morlan@admin.nv.gov Applications accepted for another 1 Days 18 Hrs 43 Mins The Position Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. The Nevada Secretary of State's office has an opening for a Management Analyst IV located in Carson City, Nevada. Carson City is nestled just minutes from the world-famous Lake Tahoe, electrifying Reno, historic Virginia City, and the Majestic Sierra Nevada Mountain range. Culture, cuisine, and all kinds of ways to enjoy the great outdoors- the State Capitol of Nevada has it all! The selected candidate will have an opportunity to work in a small but progressive, and diverse team. This team prides itself on being knowledgeable and will provide new team members with comprehensive training and mentoring opportunities. This position is classified as a Management Analyst IV but serves as the Chief Human Resource Manager. The selected incumbent will perform the following duties: Develop and implement HR strategies and initiatives aligned with the overall business objectives. Oversee all aspects of the HR function, including recruitment, talent management, compensation and benefits, employee relations, performance management, and compliance. Lead and manage a team of HR professionals to ensure effective delivery of HR services. Develop and maintain HR policies and procedures in compliance with labor laws and regulations. Provide guidance and support to senior management on HR-related matters. Drive employee engagement initiatives and foster a positive work culture. Manage employee relations issues and ensure fair and consistent resolution. Monitor HR metrics and analytics to assess the effectiveness of HR programs and initiatives. Stay updated on HR trends and best practices to continuously improve HR processes and practices. Collaborate with other departments to support organizational goals and initiatives. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and four years of professional experience which included budgeting, accounting, and/or economic or management analysis and projections; OR graduation from high school or equivalent education and six years of professional experience as described above; OR one year of experience as a Management Analyst III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Some positions may require specific education and/or experience, which will be identified at the time of recruitment. Some positions may require applicants to attach a copy of their college or university transcripts indicating the required credits at the time of application. Special Requirements This position requires a State of Nevada/FBI fingerprint-based background check as a condition of appointment and as condition of continuing employment. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Do you have a Bachelors degree or Masters degree in Human Resources, Business Administration, or related field? Please list your relevant degrees. 2) Please list any HR certifications that you hold. 3) Describe your experience leading strategic HR initiatives and driving organizational change. 4) Describe your experience with HR best practices as well as your experience interpreting and applying state and federal laws. 5) Describe your experience developing and maintaining HR policies and procedures in compliance with labor laws and regulations. Detail how you ensured that the policies were effective, relevant, and aligned with the organization's goals and values. 6) Describe your experience handling sensitive and confidential information with professionalism and discretion. 7) Describe your experience providing HR guidance and support to executive leadership. 8) Describe your experience with employee engagement and fostering a positive work culture within an organization. 9) Describe your experience in classification, compensation, payroll and benefits. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204