Purchasing Supervisor

  • City of Costa Mesa, CA
  • Costa Mesa, California
  • Jul 01, 2020
Full Time Administrative Analysis and Research Clerical and Administrative Support Purchasing and Warehouse
  • Salary: $6,758.00 - $9,057.00 Monthly USD

Summary

Essential Functions: These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.

Initiates the development and/or revision of municipal purchasing policies within the framework of the municipal code; recommends updates of purchasing-related municipal codes.

Develops, maintains and evaluates appropriate purchasing systems, records, forms, procedures and controls.

Develops specifications for the purchase of municipal services, equipment, supplies and materials.

Coordinates the bidding process, including developing quotation requests, arranging for advertising, analyzing bids, and selecting or recommending vendors and contractors.

Requests quotations for and negotiates the purchase of specialized services and products.

Prepares purchasing correspondence and comprehensive reports for presentation to the City Manager, City Council, department heads, vendors and contractors.

Participates in the selection, training and evaluation of subordinate technical and clerical personnel; establishes work standards.

Develops and administers the Purchasing Division budget.

Supervises the preparation of purchase orders from requisitions.

Responds to departmental and vendor inquires and complaints regarding purchasing-related issues; coordinates purchasing-related activities with other City departments.

Coordinates the cooperative purchasing program between the City and other public agencies.

Oversees the maintenance of the vendor list and vendor catalog library.

Disposes of all surplus property.

Job Description

SALARY:
  • Up to $108,684 annually (salary range:$81,096 - $108,684)
 
JOB SUMMARY:

Under general direction of the City Finance Director and Budget and Purchasing Manager, plans, directs, and coordinates the operations of the central purchasing division; supervises the purchasing program for the City; coordinates the cooperative purchasing program with other public agencies; and performs related work as required.

CLASS CHARACTERISTICS:

This classification performs responsible work in supervising the centralized purchasing activities of the City within legal requirements and departmental policies. Work is distinguished from the subordinate technical and clerical classes by the overall responsibility of supervising the Purchasing Division. Work is assigned by the Finance Director and Budget and Purchasing Manager who is distinguished from the Purchasing Supervisor classification by the responsibility for administering the operations of divisions within the Finance Department. Work is evaluated through conferences and reports.

APPLICATION AND SELECTION PROCESS:

Applications must be completed and submitted on-line.  This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. 
 
  • THE FIRST APPLICATION REVIEW DATE IS MONDAY, MAY 25, 2020.
 
Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application.   Applications may be rejected if incomplete .  Do not include text or attached resumes, as they will not be accepted or reviewed in the application process.  Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process.  The selection process may include, but is not limited to the following components:  application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation.     Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process.  The eligibility list will be in effect for one (1) year, unless exhausted sooner.   The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list.
 
Notifications during this recruitment will be sent by email only  (regardless of the notification preference selected during the on-line application process).  Notifications will be sent to the email address that is listed on your on-line application. 
 
All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to:  comprehensive background check, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).
 
Note:  The provisions of this job bulletin do not constitute an expressed or implied contract.  Any provisions contained within may be modified or revoked without notice.
Closing Date/Time: Continuous

Special Instructions

Continuous

Additional Information

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:

Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.

Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.

Job Address

Costa Mesa, California United States View Map