Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Front Office Assistant Classification Administrative Support Assistant II AutoReqId 536854 Department Management Sub-Division College of Business and Economics Salary Range Classification Range $3,505 - $5,159 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,919 per month) Appointment Type Temporary Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; This is a temporary position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds or program needs exist. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory, and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit, and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We seek an exceptional individual to join our team as the Front Office Assistant (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Front Office Assistant provides clerical support for the Department of Management in the College of Business and Economics. Provides excellent customer service to a diverse population including students, faculty, staff, parents, and campus visitors using tact and diplomacy to address their questions, provide information, and resolves problems. Answers telephones, makes copies, distributes mail, and maintains and updates physical and computer files. Responsible for preparing financial and communication documents and coordinating the Student Opinion Questionnaire (SQQ) process. Supports faculty by processing grade changes, issuing registration permits, reproducing course materials and exams, coordinating textbook orders, and assisting with travel expense and relocation claims. Participates in all departmental events and projects, including Student Success Initiative projects. Assists with providing student assistant direction, hiring, and rapid time entry. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Mar 14 2024 Pacific Daylight Time Applications close: Mar 28 2024 Pacific Daylight Time Closing Date/Time:
Mar 15, 2024
Job Title Front Office Assistant Classification Administrative Support Assistant II AutoReqId 536854 Department Management Sub-Division College of Business and Economics Salary Range Classification Range $3,505 - $5,159 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,919 per month) Appointment Type Temporary Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; This is a temporary position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds or program needs exist. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory, and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit, and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We seek an exceptional individual to join our team as the Front Office Assistant (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Front Office Assistant provides clerical support for the Department of Management in the College of Business and Economics. Provides excellent customer service to a diverse population including students, faculty, staff, parents, and campus visitors using tact and diplomacy to address their questions, provide information, and resolves problems. Answers telephones, makes copies, distributes mail, and maintains and updates physical and computer files. Responsible for preparing financial and communication documents and coordinating the Student Opinion Questionnaire (SQQ) process. Supports faculty by processing grade changes, issuing registration permits, reproducing course materials and exams, coordinating textbook orders, and assisting with travel expense and relocation claims. Participates in all departmental events and projects, including Student Success Initiative projects. Assists with providing student assistant direction, hiring, and rapid time entry. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Mar 14 2024 Pacific Daylight Time Applications close: Mar 28 2024 Pacific Daylight Time Closing Date/Time:
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Administrative Support Coordinator I UNION CODE: R07 TEMPORARY END DATE: This position is temporary and ends on or before December 31, 2024. Any continuation beyond December 31, 2024 is contingent upon satisfactory performance and available funding. FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,692 - $4,200 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,505 - $5,508 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by April 5, 2024; however, the position will remain open until filled. POSITION PURPOSE: The Department of Nursing, within the School of Natural Sciences, Mathematics, and Engineering (NSME), provides nursing education to undergraduate and graduate students seeking entry into professional nursing or advanced education. NSME’s administrative support staff play a critical role in supporting the School’s and CSUB’s mission, vision, and values. Under general supervision of the Dean, NSME, and with daily lead direction from the Nursing Department Chair, the Administrative Support Coordinator I (ASC I) will provide and coordinate the full range of complex administrative activities for the department, assist with the department budget, and provide scheduling support. In addition, the coordinator acts as the first point of contact and serves as a resource to the department chair, faculty, staff, and students. DUTIES & RESPONSIBILITIES: Coordinate Administrative Activities for Department Act as the first point of contact for the department in greeting and assisting students, faculty, staff, and community members. Perform general office functions such as answering phones and conveying messages, screening and distributing mail, taking and transcribing meeting minutes, coordinating travel arrangements and processing travel forms for department personnel, etc. Ensure accurate information is communicated and appropriate referrals are made. Create, maintain, and complete forms, letters, procedures and reports, and review for completeness and accuracy. Maintain confidential office files. Process departmental personnel transactions including hiring, separations, and timekeeping. Schedule meetings and assist in other event arrangements. Provide web site support for the department as needed. Ensure a safe work environment by supporting university safety protocols. Inventory and procure supplies, equipment, and materials as needed. Work with Office of the Dean and on and off campus constituents. Oversee Department Budget Assist with the planning and management of budgets, including gifts, donations, and special initiatives. Monitor, project, and reconcile fiscal accounts. Determine appropriate funding sources. Oversee payroll processes including processing faculty, staff, and student assistant and work study employment and payroll. Prepare billing requests and track purchases and revenue. Scheduling Enter course schedules and faculty workloads. Audit for course meeting times, units, and locations. Process graduation checks and student forms and verify student statuses. Assist faculty with classroom and materials requests. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High School Diploma or GED and four (4) years of recent (within seven years) progressively responsible administrative support experience. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages including MS Word and Excel for correspondence and budget tracking, Outlook for email and calendaring, CMS for budget reconciliation, MyCSUB for absence management, class scheduling, and faculty workload, 25Live for event scheduling, and WCMS for webpage creation and maintenance. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to maintain and reconcile accounts and budgets in accordance to prescribed procedures. Ability to draft and compose correspondence and standard reports. Ability to work under general supervision while setting priorities and completing all work in a timely manner. Excellent problem solving, customer service, communications, and organizational skills. Ability to coordinate a variety of functions and apply judgment, discretion, and initiative in performing a variety of complex support tasks. Ability to independently research, analyze, and make recommendations. Ability to analyze operational and procedural issues and develop and recommend solutions to problems. Ability to be precise and detailed in performance of challenging clerical work. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Possesses a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Experience with social media, website maintenance. Demonstrated skills utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 23, 2024
CLASSIFICATION TITLE: Administrative Support Coordinator I UNION CODE: R07 TEMPORARY END DATE: This position is temporary and ends on or before December 31, 2024. Any continuation beyond December 31, 2024 is contingent upon satisfactory performance and available funding. FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,692 - $4,200 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,505 - $5,508 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by April 5, 2024; however, the position will remain open until filled. POSITION PURPOSE: The Department of Nursing, within the School of Natural Sciences, Mathematics, and Engineering (NSME), provides nursing education to undergraduate and graduate students seeking entry into professional nursing or advanced education. NSME’s administrative support staff play a critical role in supporting the School’s and CSUB’s mission, vision, and values. Under general supervision of the Dean, NSME, and with daily lead direction from the Nursing Department Chair, the Administrative Support Coordinator I (ASC I) will provide and coordinate the full range of complex administrative activities for the department, assist with the department budget, and provide scheduling support. In addition, the coordinator acts as the first point of contact and serves as a resource to the department chair, faculty, staff, and students. DUTIES & RESPONSIBILITIES: Coordinate Administrative Activities for Department Act as the first point of contact for the department in greeting and assisting students, faculty, staff, and community members. Perform general office functions such as answering phones and conveying messages, screening and distributing mail, taking and transcribing meeting minutes, coordinating travel arrangements and processing travel forms for department personnel, etc. Ensure accurate information is communicated and appropriate referrals are made. Create, maintain, and complete forms, letters, procedures and reports, and review for completeness and accuracy. Maintain confidential office files. Process departmental personnel transactions including hiring, separations, and timekeeping. Schedule meetings and assist in other event arrangements. Provide web site support for the department as needed. Ensure a safe work environment by supporting university safety protocols. Inventory and procure supplies, equipment, and materials as needed. Work with Office of the Dean and on and off campus constituents. Oversee Department Budget Assist with the planning and management of budgets, including gifts, donations, and special initiatives. Monitor, project, and reconcile fiscal accounts. Determine appropriate funding sources. Oversee payroll processes including processing faculty, staff, and student assistant and work study employment and payroll. Prepare billing requests and track purchases and revenue. Scheduling Enter course schedules and faculty workloads. Audit for course meeting times, units, and locations. Process graduation checks and student forms and verify student statuses. Assist faculty with classroom and materials requests. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High School Diploma or GED and four (4) years of recent (within seven years) progressively responsible administrative support experience. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages including MS Word and Excel for correspondence and budget tracking, Outlook for email and calendaring, CMS for budget reconciliation, MyCSUB for absence management, class scheduling, and faculty workload, 25Live for event scheduling, and WCMS for webpage creation and maintenance. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to maintain and reconcile accounts and budgets in accordance to prescribed procedures. Ability to draft and compose correspondence and standard reports. Ability to work under general supervision while setting priorities and completing all work in a timely manner. Excellent problem solving, customer service, communications, and organizational skills. Ability to coordinate a variety of functions and apply judgment, discretion, and initiative in performing a variety of complex support tasks. Ability to independently research, analyze, and make recommendations. Ability to analyze operational and procedural issues and develop and recommend solutions to problems. Ability to be precise and detailed in performance of challenging clerical work. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Possesses a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Experience with social media, website maintenance. Demonstrated skills utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Job Summary Fresno State is seeking dedicated individuals interested in Clerical and Administrative positions. The appointments vary in classification, salary, and length (not exceeding 180 days) and provide varying levels of general office, clerical, and secretarial support for students, faculty, and/or staff. This pool will be used to notify interested applicants when new Clerical and Administrative opportunities become available. Temporary employees are not eligible to gain permanent status with the university as a result of appointments from this pool. Appointments from this pool automatically expires on or before the period stated below, and does not establish consideration for subsequent appointments or any future employment rights . As such, these positions are not eligible for benefits unless the actual hours worked meet eligibility for medical benefits under the Affordable Health Care Act (ACA).Well qualified applicants will be considered for placement in any of the following job groups under the terms of the applicable Collective Bargaining Agreement. Key Qualifications Strong written and verbal communication skills, including thorough knowledge of English grammar, spelling and punctuation Working knowledge of standard office software packages including word-processing, spreadsheets, databases, electronic mail and calendaring systems Experience with web page development and maintenance Excellent customer service skills Ability to operate standard office equipment Ability to establish and maintain cooperative working relations and to interact effectively with a diverse population Ability to quickly learn basic university infrastructure, policies and procedures Job duties may vary by position. Education and Experience Completion of a high school program or its equivalent. General office support or technical experience (experience requirement may vary based on the opportunity) Compensation Anticipated Hiring Hourly Wage Range Per Classification: Administrative Support Assistant I - $19.26 - $20.22 per hour Administrative Support Assistant II - $19.26 - $20.22 per hour Administrative Support Coordinator I - $20.22 - $21.23 per hour Administrative Support Coordinator II - $21.24 - $22.30 per hour Administrative Analyst/Specialist - Non-Exempt - $20.30 - $21.32 per hour Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. Vaccination Interim Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate. policystat.com/policy/9779821/ latest/ and questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jan 09 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary Fresno State is seeking dedicated individuals interested in Clerical and Administrative positions. The appointments vary in classification, salary, and length (not exceeding 180 days) and provide varying levels of general office, clerical, and secretarial support for students, faculty, and/or staff. This pool will be used to notify interested applicants when new Clerical and Administrative opportunities become available. Temporary employees are not eligible to gain permanent status with the university as a result of appointments from this pool. Appointments from this pool automatically expires on or before the period stated below, and does not establish consideration for subsequent appointments or any future employment rights . As such, these positions are not eligible for benefits unless the actual hours worked meet eligibility for medical benefits under the Affordable Health Care Act (ACA).Well qualified applicants will be considered for placement in any of the following job groups under the terms of the applicable Collective Bargaining Agreement. Key Qualifications Strong written and verbal communication skills, including thorough knowledge of English grammar, spelling and punctuation Working knowledge of standard office software packages including word-processing, spreadsheets, databases, electronic mail and calendaring systems Experience with web page development and maintenance Excellent customer service skills Ability to operate standard office equipment Ability to establish and maintain cooperative working relations and to interact effectively with a diverse population Ability to quickly learn basic university infrastructure, policies and procedures Job duties may vary by position. Education and Experience Completion of a high school program or its equivalent. General office support or technical experience (experience requirement may vary based on the opportunity) Compensation Anticipated Hiring Hourly Wage Range Per Classification: Administrative Support Assistant I - $19.26 - $20.22 per hour Administrative Support Assistant II - $19.26 - $20.22 per hour Administrative Support Coordinator I - $20.22 - $21.23 per hour Administrative Support Coordinator II - $21.24 - $22.30 per hour Administrative Analyst/Specialist - Non-Exempt - $20.30 - $21.32 per hour Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. Vaccination Interim Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate. policystat.com/policy/9779821/ latest/ and questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jan 09 2023 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Long Beach
1250 North Bellflower Boulevard, Long Beach, California 90840, USA
Job Summary These positions are primarily responsible for providing varying levels of general office and clerical support. Activities may include processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems. Positions in this classification tend to support a function or department, but may support an individual. Positions at the higher skill level may also have work coordination and/or lead work direction responsibilities. Knowledge Skills and Abilities Efficient at coordinating various clerical tasks, performing standard office procedures, adhering to deadlines, and adjusting priorities. Excellent interpersonal, oral, and written communication skills. Additionally, the successful candidate will be knowledgeable in the Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel. Ability to professionally represent the assigned department when collaborating with CSULB staff, students, and other constituents as needed. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Administrative Support Assistant (ASA) ASA I Equivalent to one year of administrative support experience required. ASA II Equivalent to three years of administrative support experience required. Administrative Support Coordinator (ASC) ASC I Equivalent to four years of administrative support experience required. ASC II Equivalent to five years of administrative support experience required. **A bachelor’s degree may be substituted for two years experience.** Compensation ASA I $3,338 to $4,097 per month ASA II $3,338 to $4,913 per month ASC I $3,505 to $5,508 per month ASC II $3,681 to $6,034 per month Time Base This is a Temporary, Emergency Hire, and/or Hourly Intermittent appointment. No probationary period. No permanent status is granted. The purpose of this recruitment is to produce a pool of qualified applicants to call upon for temporary appointments. Successful candidates may be appointed from a few days up to six months depending on the assignment. Temporary appointments may be canceled or extended at any time. Application Procedures Click Apply Now to complete the CSULB Online Employment Application. Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. CSULB seeks to recruit administrators and staff who enthusiastically support the University’s strong commitment to the academic success of all of our students, including students of color, students with disabilities, students who are first generation to college, veterans, students with diverse socio-economic backgrounds, and students of diverse sexual orientations and gender expressions. CSULB seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the People of California, to maintain the excellence of the University, and to offer our students a rich variety of expertise, perspectives, and ways of knowing and learning. CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, medical condition, age, Vietnam era veteran status, or any other veterans’ status. CSULB is an Equal Opportunity Employer. Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Jan 01 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary These positions are primarily responsible for providing varying levels of general office and clerical support. Activities may include processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems. Positions in this classification tend to support a function or department, but may support an individual. Positions at the higher skill level may also have work coordination and/or lead work direction responsibilities. Knowledge Skills and Abilities Efficient at coordinating various clerical tasks, performing standard office procedures, adhering to deadlines, and adjusting priorities. Excellent interpersonal, oral, and written communication skills. Additionally, the successful candidate will be knowledgeable in the Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel. Ability to professionally represent the assigned department when collaborating with CSULB staff, students, and other constituents as needed. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Administrative Support Assistant (ASA) ASA I Equivalent to one year of administrative support experience required. ASA II Equivalent to three years of administrative support experience required. Administrative Support Coordinator (ASC) ASC I Equivalent to four years of administrative support experience required. ASC II Equivalent to five years of administrative support experience required. **A bachelor’s degree may be substituted for two years experience.** Compensation ASA I $3,338 to $4,097 per month ASA II $3,338 to $4,913 per month ASC I $3,505 to $5,508 per month ASC II $3,681 to $6,034 per month Time Base This is a Temporary, Emergency Hire, and/or Hourly Intermittent appointment. No probationary period. No permanent status is granted. The purpose of this recruitment is to produce a pool of qualified applicants to call upon for temporary appointments. Successful candidates may be appointed from a few days up to six months depending on the assignment. Temporary appointments may be canceled or extended at any time. Application Procedures Click Apply Now to complete the CSULB Online Employment Application. Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. CSULB seeks to recruit administrators and staff who enthusiastically support the University’s strong commitment to the academic success of all of our students, including students of color, students with disabilities, students who are first generation to college, veterans, students with diverse socio-economic backgrounds, and students of diverse sexual orientations and gender expressions. CSULB seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the People of California, to maintain the excellence of the University, and to offer our students a rich variety of expertise, perspectives, and ways of knowing and learning. CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, medical condition, age, Vietnam era veteran status, or any other veterans’ status. CSULB is an Equal Opportunity Employer. Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Jan 01 2023 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 533287; 1/23/2024 FYC ADMINISTRATIVE SUPPORT Administrative Support Coordinator I Early Academic Prep Salary Range: $3,505 - $5,508/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; temporary appointment, expires on or before one-year from date of hire; may be extended, may become permanent; non-exempt classification. Essential Functions : Under the immediate supervision of CAS- Early Academic Preparation Director, the incumbent will manage the day-to-day administrative operations of the programs and services in Early Academic Preparation: Early Assessment Program, the summer Early Start Program, First Year Connections, Timely Support, the Peer Leader Program, and the University Testing Center. The incumbent will schedule meetings and provide essential support in the coordination, implementation, and evaluation of specialized projects/programs; use critical thinking, reasoning, and prioritization to address a wide range of unique problems and interactions with university students, faculty, staff, high school counselors, some parents, and other CSU’s. The incumbent will be required to interpret policies and procedures regarding First Year Connections and the Summer Early Start Program; interpret scores related to multiple measures that place students in their required math/English courses and provide students with information about the Early Start Program. The incumbent will support the First Year Connections Advisor with gathering and analyzing data and assist with messaging and nudging students required to complete their first-year math/English courses. The incumbent will oversee in-house exams that support student advancement such as ALEKS PPL and ACT for on-campus specialized groups and enter scores into the university’s system for math course placement. The incumbent will perform administrative duties that include responding to and directing student inquiries; screening students’ complaints or problems which may require some research and troubleshooting to resolve academic related problems. Reconcile accounts monthly and provide information to the Director as well to UGS and Academic Affairs. The incumbent will supervise student assistants; submit student assistant hiring paperwork, train, and process their hours worked. Required Qualifications & Experience : The incumbent must have three year’s general office experience which includes on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff. The incumbent must have thorough knowledge of office productivity software, including word processing, desktop publishing, and spreadsheet and database functions, and familiarity with the University network system. The incumbent must have the ability to work effectively on an individual basis, as a member of a highly functional team and with a broad range of people to help promote a student-centered environment; draft and compose correspondence and standard reports; take minutes and track action items; respond effectively to rapidly changing conditions; and to effectively handle a broad range of interpersonal contacts. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on February 6, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Jan 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 533287; 1/23/2024 FYC ADMINISTRATIVE SUPPORT Administrative Support Coordinator I Early Academic Prep Salary Range: $3,505 - $5,508/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; temporary appointment, expires on or before one-year from date of hire; may be extended, may become permanent; non-exempt classification. Essential Functions : Under the immediate supervision of CAS- Early Academic Preparation Director, the incumbent will manage the day-to-day administrative operations of the programs and services in Early Academic Preparation: Early Assessment Program, the summer Early Start Program, First Year Connections, Timely Support, the Peer Leader Program, and the University Testing Center. The incumbent will schedule meetings and provide essential support in the coordination, implementation, and evaluation of specialized projects/programs; use critical thinking, reasoning, and prioritization to address a wide range of unique problems and interactions with university students, faculty, staff, high school counselors, some parents, and other CSU’s. The incumbent will be required to interpret policies and procedures regarding First Year Connections and the Summer Early Start Program; interpret scores related to multiple measures that place students in their required math/English courses and provide students with information about the Early Start Program. The incumbent will support the First Year Connections Advisor with gathering and analyzing data and assist with messaging and nudging students required to complete their first-year math/English courses. The incumbent will oversee in-house exams that support student advancement such as ALEKS PPL and ACT for on-campus specialized groups and enter scores into the university’s system for math course placement. The incumbent will perform administrative duties that include responding to and directing student inquiries; screening students’ complaints or problems which may require some research and troubleshooting to resolve academic related problems. Reconcile accounts monthly and provide information to the Director as well to UGS and Academic Affairs. The incumbent will supervise student assistants; submit student assistant hiring paperwork, train, and process their hours worked. Required Qualifications & Experience : The incumbent must have three year’s general office experience which includes on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff. The incumbent must have thorough knowledge of office productivity software, including word processing, desktop publishing, and spreadsheet and database functions, and familiarity with the University network system. The incumbent must have the ability to work effectively on an individual basis, as a member of a highly functional team and with a broad range of people to help promote a student-centered environment; draft and compose correspondence and standard reports; take minutes and track action items; respond effectively to rapidly changing conditions; and to effectively handle a broad range of interpersonal contacts. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on February 6, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Jan 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary Under general direction of the Associate Vice President, Faculty Affairs and Development, the Executive Assistant will perform coordination of the entire clerical and administrative support functions for the Office of Faculty Affairs and Development, ensuring that office operations are successfully completed. Minimum Qualifications High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications Experience working in academic departments or academic colleges. Experience working with units outside of the Division of Academic Affairs. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to anticipate problems and address them effectively. Ability to effectively interpret, organize, and present information and ideas in written and presentation/oral form. Excellent organization and time management skills. Ability to plan, develop and coordinate multiple projects simultaneously. Thorough knowledge of the demands and requirements of senior-level management in higher education. Demonstrated expertise in project planning, development, and implementation. Ability to analyze complex problems and to devise innovative solutions; ability to work independently and in a collaborative fashion. Effective management and leadership skills. Sound judgment and discretion reflective of a thorough knowledge of a professional administrative specialty with policies and practices referenced for guidance. Ability to analyze and address problems using research and theory and the synthesis of relevant information. Ability to evaluate and recommend alternatives and best courses of action. Coordination with individuals at all levels within the organization and outside entities. Compensation and Benefits: Anticipated Hiring Range: $3,681-$5,200 per month Classification Salary Range: $3,865 - $6,336 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB. The application deadline is: March 28, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 14 2024 Pacific Daylight Time Applications close: Mar 28 2024 Pacific Daylight Time Closing Date/Time:
Mar 15, 2024
Job Summary Under general direction of the Associate Vice President, Faculty Affairs and Development, the Executive Assistant will perform coordination of the entire clerical and administrative support functions for the Office of Faculty Affairs and Development, ensuring that office operations are successfully completed. Minimum Qualifications High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications Experience working in academic departments or academic colleges. Experience working with units outside of the Division of Academic Affairs. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to anticipate problems and address them effectively. Ability to effectively interpret, organize, and present information and ideas in written and presentation/oral form. Excellent organization and time management skills. Ability to plan, develop and coordinate multiple projects simultaneously. Thorough knowledge of the demands and requirements of senior-level management in higher education. Demonstrated expertise in project planning, development, and implementation. Ability to analyze complex problems and to devise innovative solutions; ability to work independently and in a collaborative fashion. Effective management and leadership skills. Sound judgment and discretion reflective of a thorough knowledge of a professional administrative specialty with policies and practices referenced for guidance. Ability to analyze and address problems using research and theory and the synthesis of relevant information. Ability to evaluate and recommend alternatives and best courses of action. Coordination with individuals at all levels within the organization and outside entities. Compensation and Benefits: Anticipated Hiring Range: $3,681-$5,200 per month Classification Salary Range: $3,865 - $6,336 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB. The application deadline is: March 28, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 14 2024 Pacific Daylight Time Applications close: Mar 28 2024 Pacific Daylight Time Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Under the general supervision of the Assistant Football Coach and Director of Player Personnel, the Football Recruiting Coordinator provides moderately complex administrative support and coordination for football recruiting in the Department of Athletics of San Diego State University. This includes, but is not limited to, the review, analysis and evaluation of prospective student athletes, data entry of recruit questionnaires, producing reports and prospect mailings, filing, and assisting in all aspects of recruiting weekends. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on December 31, 2024 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club/Development, Administration, Athletic Medicine, Business Office, Compliance, External Corporate Sales, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. For more information regarding the Athletics Football department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience and proficiency with DVSport, HUDL & Microsoft Visio. Knowledge of Pro Football Focus, National Preps, Teamworks & ARMS recruiting software is preferred. Some experience in intercollegiate athletics and general office clerical work, especially in a Division I football office. General knowledge of football. Ability to learn office and football terminology. Ability to establish and maintain cooperative working relationships with fellow employees and coaches, and other campus staff, faculty, and student-athletes. Ability to work a flexible schedule including evenings and weekends, and occasional travel with the football team. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,214 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on March 26, 2024. To receive full consideration, apply by March 25, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
Position Summary Under the general supervision of the Assistant Football Coach and Director of Player Personnel, the Football Recruiting Coordinator provides moderately complex administrative support and coordination for football recruiting in the Department of Athletics of San Diego State University. This includes, but is not limited to, the review, analysis and evaluation of prospective student athletes, data entry of recruit questionnaires, producing reports and prospect mailings, filing, and assisting in all aspects of recruiting weekends. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on December 31, 2024 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club/Development, Administration, Athletic Medicine, Business Office, Compliance, External Corporate Sales, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. For more information regarding the Athletics Football department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience and proficiency with DVSport, HUDL & Microsoft Visio. Knowledge of Pro Football Focus, National Preps, Teamworks & ARMS recruiting software is preferred. Some experience in intercollegiate athletics and general office clerical work, especially in a Division I football office. General knowledge of football. Ability to learn office and football terminology. Ability to establish and maintain cooperative working relationships with fellow employees and coaches, and other campus staff, faculty, and student-athletes. Ability to work a flexible schedule including evenings and weekends, and occasional travel with the football team. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,214 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on March 26, 2024. To receive full consideration, apply by March 25, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Join our dynamic and growing library, and be part of a team that gives our community the opportunity to learn, grow, and connect. The City of Menlo Park seeks per diem Library Assistants to contribute to operations activities, projects and programs in the Library and Community Services Department. Per diem Library Assistants may support a combination of the activities below depending on the needs--location of service may vary. An outstanding opportunity to gain experience and grow with a great team of people in a dynamic and interesting work environment. Job Duties/Functions On a continuous basis, sits at a desk and/or stands at counter for long periods of time. Intermittently bends, twists, kneels or squats while shelving books, opening boxes, or moving equipment; twists and reaches office equipment; writes and uses keyboard to communicate and enters/retrieves data; runs errands; lifts or carries weight of up to 50 pounds. Pushes loaded book carts Assists users in the use of computers and/or other electronic devices Provides or supports story time sessions (children or adult,) or the willingness to learn how to provide the service Hosts programs (children, teen, adult,) or the willingness to learn how to provide the service Supports and/or coordinate programs both in the planning and promotion phases Assists with collection maintenance and development Performs other duties as assigned Job Description URL: https://menlopark.gov/files/sharedassets/public/v/1/administrative-services/documents/human-resources/job-classifications/seiu/library-assistant-i.pdf Ideal Candidate The ideal candidate will possess the following: Adaptability Ability to deal tactfully and effectively with a wide variety of library users Ability to obtain information through questioning; work firmly and courteously with the public; and work effectively with interruption Ability to analyze situations quickly and objectively and determine proper course of action within scope of responsibility Ability and willingness to follow oral and written instructions Desire to learn new skills and willingness to share knowledge in the library highly collaborative environment Proficiency with library search tools Proficiency with ILS (Integrated Library Systems) Understands and uses the Dewey Decimal System Ability to establish and maintain effective working relationships with those contacted in the course of work Ability to works shifts, including weekends, evenings, holidays as assigned Education and Experience Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade Two (2) years of office clerical or customer service experience or one (1) year of experience working in a library Benefits These are non-benefited temporary positions. A temporary employee may not work more than 1000 hours per year and will receive sick leave in accordance with State Law. Special Instructions This recruitment will be continuously screened and candidates may be asked to come in for interviews until the positions are filled. The tentative final filing date is April 1, 2024 at 9:00 a.m. The City of Menlo Park is an Equal Opportunity Employer. It is the policy of the City of Menlo Park not to discriminate against all qualified applicants or employees. We will make reasonable efforts in the selection process to accommodate persons with disabilities. Please contact Human Resources at (650) 330-6670 for accommodation requests. Before receiving an offer of employment, the candidate will be required to successfully complete a reference criminal conviction history questionnaire and DOJ fingerprinting. In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States. Please contact Rose Waldman via email at RFWaldman@menlopark.gov or phone at 650-330-2516 with any questions about the position. Closing Date/Time: 4/1/2024 at 9am
Mar 08, 2024
Full Time
Join our dynamic and growing library, and be part of a team that gives our community the opportunity to learn, grow, and connect. The City of Menlo Park seeks per diem Library Assistants to contribute to operations activities, projects and programs in the Library and Community Services Department. Per diem Library Assistants may support a combination of the activities below depending on the needs--location of service may vary. An outstanding opportunity to gain experience and grow with a great team of people in a dynamic and interesting work environment. Job Duties/Functions On a continuous basis, sits at a desk and/or stands at counter for long periods of time. Intermittently bends, twists, kneels or squats while shelving books, opening boxes, or moving equipment; twists and reaches office equipment; writes and uses keyboard to communicate and enters/retrieves data; runs errands; lifts or carries weight of up to 50 pounds. Pushes loaded book carts Assists users in the use of computers and/or other electronic devices Provides or supports story time sessions (children or adult,) or the willingness to learn how to provide the service Hosts programs (children, teen, adult,) or the willingness to learn how to provide the service Supports and/or coordinate programs both in the planning and promotion phases Assists with collection maintenance and development Performs other duties as assigned Job Description URL: https://menlopark.gov/files/sharedassets/public/v/1/administrative-services/documents/human-resources/job-classifications/seiu/library-assistant-i.pdf Ideal Candidate The ideal candidate will possess the following: Adaptability Ability to deal tactfully and effectively with a wide variety of library users Ability to obtain information through questioning; work firmly and courteously with the public; and work effectively with interruption Ability to analyze situations quickly and objectively and determine proper course of action within scope of responsibility Ability and willingness to follow oral and written instructions Desire to learn new skills and willingness to share knowledge in the library highly collaborative environment Proficiency with library search tools Proficiency with ILS (Integrated Library Systems) Understands and uses the Dewey Decimal System Ability to establish and maintain effective working relationships with those contacted in the course of work Ability to works shifts, including weekends, evenings, holidays as assigned Education and Experience Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade Two (2) years of office clerical or customer service experience or one (1) year of experience working in a library Benefits These are non-benefited temporary positions. A temporary employee may not work more than 1000 hours per year and will receive sick leave in accordance with State Law. Special Instructions This recruitment will be continuously screened and candidates may be asked to come in for interviews until the positions are filled. The tentative final filing date is April 1, 2024 at 9:00 a.m. The City of Menlo Park is an Equal Opportunity Employer. It is the policy of the City of Menlo Park not to discriminate against all qualified applicants or employees. We will make reasonable efforts in the selection process to accommodate persons with disabilities. Please contact Human Resources at (650) 330-6670 for accommodation requests. Before receiving an offer of employment, the candidate will be required to successfully complete a reference criminal conviction history questionnaire and DOJ fingerprinting. In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States. Please contact Rose Waldman via email at RFWaldman@menlopark.gov or phone at 650-330-2516 with any questions about the position. Closing Date/Time: 4/1/2024 at 9am
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER E9312J TYPE OF RECRUITMENT This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION: THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE REQUIREMENTS, SUPPLEMENTAL QUESTIONNAIRE AND LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries . We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Receives, opens, and processes voted ballot card boxes from different precinct locations. Checks ballot card envelops for write in votes and determines if vote is valid according to election laws and regulations and tallies the votes. Checks ballot cards for extraneous material or chads that would inhibit processing by computer and removes material. Receives computer processed ballot cards and stores in appropriate container according to precinct location. Records storage location of voted ballot cards from each precinct so as to facilitate prompt location. Refers problems to supervisor. Participates in voter outreach activities by distributing voter information materials and registration forms that address different topics on voter registration, the election process, new election legislation as well as what types of programs the Department offers. Recruits bilingual and special program poll workers by providing volunteer information, application, and materials to the public. Explains polling place operations and election processes in response to questions from the public and public officials. Performs a variety of clerical duties related to elections process such as mailing election material, checking, listings, and packing sample ballots. Loads and unloads election materials and supplies. Requirements MINIMUM REQUIREMENTS: No training or experience is required. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY . The eligible register for this examination will be used to fill TEMPORARY vacancies at any of the potential work sites: Registrar-Recorder/County Clerk Headquarters - Norwalk, CA Ballot Processing Center - City of Industry, CA VSAP Operation Center - Whittier, CA Tally Operation Center - Downey, CA VCST - Santa Fe Springs, CA Field Work - Various Locations Throughout LA County Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add rthai@rrcc.lacounty.gov , info@governmentjobs.com , noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-2844 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
Mar 05, 2024
Temporary
Position/Program Information EXAM NUMBER E9312J TYPE OF RECRUITMENT This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION: THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE REQUIREMENTS, SUPPLEMENTAL QUESTIONNAIRE AND LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries . We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Receives, opens, and processes voted ballot card boxes from different precinct locations. Checks ballot card envelops for write in votes and determines if vote is valid according to election laws and regulations and tallies the votes. Checks ballot cards for extraneous material or chads that would inhibit processing by computer and removes material. Receives computer processed ballot cards and stores in appropriate container according to precinct location. Records storage location of voted ballot cards from each precinct so as to facilitate prompt location. Refers problems to supervisor. Participates in voter outreach activities by distributing voter information materials and registration forms that address different topics on voter registration, the election process, new election legislation as well as what types of programs the Department offers. Recruits bilingual and special program poll workers by providing volunteer information, application, and materials to the public. Explains polling place operations and election processes in response to questions from the public and public officials. Performs a variety of clerical duties related to elections process such as mailing election material, checking, listings, and packing sample ballots. Loads and unloads election materials and supplies. Requirements MINIMUM REQUIREMENTS: No training or experience is required. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. VACANCY INFORMATION: The positions are for TEMPORARY EMPLOYEMENT ONLY . The eligible register for this examination will be used to fill TEMPORARY vacancies at any of the potential work sites: Registrar-Recorder/County Clerk Headquarters - Norwalk, CA Ballot Processing Center - City of Industry, CA VSAP Operation Center - Whittier, CA Tally Operation Center - Downey, CA VCST - Santa Fe Springs, CA Field Work - Various Locations Throughout LA County Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add rthai@rrcc.lacounty.gov , info@governmentjobs.com , noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-2844 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary Intermittent, $20.25 per hour - $22.00 per hour (Administrative Support Assistant I); $20.25 per hour - $23.00 per hour (Administrative Support Assistant II); $20.83 per hour to $24.00 per hour (Administrative Support Coordinator I); $21.88 per hour to $26.00 per hour (Administrative Support Coordinator II). Hourly rate will vary depending on the level of the specific assignment and qualifications of the applicant. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This announcement establishes a one-year temporary, on-call Office Support Pool. Assignments typically will vary in duration from one day to three months but may last as long as six months, generally between 20 and 40 hours per week. Office Support employees perform a variety of office duties including a full range of receptionist duties, typing, data entry, budget, filing, copying, opening/sorting/distributing mail, faxing, scheduling meetings, maintaining calendars, making travel arrangements, etc. Duties and responsibilities will vary depending on the hiring department. Qualified applicants will be placed on a list used to fill short-term temporary vacancies. APPLICATIONS SUBMITTED ARE KEPT ON FILE IN HUMAN RESOURCES FOR ONE YEAR FROM THE DATE RECEIVED. Required Qualifications Equivalent to one or more years of office experience, excellent typing and computing skills. One or more years of vocational or college education may be substituted for the experience. Ability to work effectively under pressure. Strong English grammar, spelling, and punctuation skills highly desired. Working knowledge of Microsoft Word, Excel, Power Point and/or Google Docs, Sheets, Slides and Outlook or Gmail. Demonstrated ability to communicate effectively with diverse student, faculty, staff and community populations is essential. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 27 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Salary Intermittent, $20.25 per hour - $22.00 per hour (Administrative Support Assistant I); $20.25 per hour - $23.00 per hour (Administrative Support Assistant II); $20.83 per hour to $24.00 per hour (Administrative Support Coordinator I); $21.88 per hour to $26.00 per hour (Administrative Support Coordinator II). Hourly rate will vary depending on the level of the specific assignment and qualifications of the applicant. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This announcement establishes a one-year temporary, on-call Office Support Pool. Assignments typically will vary in duration from one day to three months but may last as long as six months, generally between 20 and 40 hours per week. Office Support employees perform a variety of office duties including a full range of receptionist duties, typing, data entry, budget, filing, copying, opening/sorting/distributing mail, faxing, scheduling meetings, maintaining calendars, making travel arrangements, etc. Duties and responsibilities will vary depending on the hiring department. Qualified applicants will be placed on a list used to fill short-term temporary vacancies. APPLICATIONS SUBMITTED ARE KEPT ON FILE IN HUMAN RESOURCES FOR ONE YEAR FROM THE DATE RECEIVED. Required Qualifications Equivalent to one or more years of office experience, excellent typing and computing skills. One or more years of vocational or college education may be substituted for the experience. Ability to work effectively under pressure. Strong English grammar, spelling, and punctuation skills highly desired. Working knowledge of Microsoft Word, Excel, Power Point and/or Google Docs, Sheets, Slides and Outlook or Gmail. Demonstrated ability to communicate effectively with diverse student, faculty, staff and community populations is essential. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 27 2023 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Interviewer I (Hourly Intermittent) Classification Title: Administrative Support Assistant I Posting Details Priority Application Deadline: Sunday, November 5th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Interviewer I is to conduct health related surveys over the telephone with adult and/or minor residents of California, in English and/or Spanish, for the Population Research Center (PRC). The Interviewer I must be knowledgeable about the assigned survey questions and interview script and follow all survey protocols in accordance with training. The Interviewer I obtains survey data by entering respondent information into a computer and correctly assigning disposition codes to each telephone call outcome in accordance with training. The purpose of this job is to collect confidential quality data for numerous state and federal public health agencies. FLSA : Hourly-Intermittent - This position may be eligible for health benefits, and is non-exempt, (eligible for overtime compensation) according to FLSA. Employees who are determined to be eligible for health benefits will be notified by the Benefits Office. Anticipated Hiring Range : $20.22 per hour - $21.19 per hour (hourly-intermittent) CSU Classification Salary Range : $20.22 - $24.82 per hour (hourly-intermittent) Salary Grade/Range : 1 Recruitment Type : Temporary/Renewable Time Base : Hourly-Intermittent Work Hours : Variable and on-call, generally within the following operating hours: M-Th 11:30-8, Su 10-6:30. Must have availability Sunday. Department Information The Population Research Center conducts policy impactful research in order to improve the quality of life and well-being of Californians. The Center provides clients with research services including project development, data collection, and data analysis. https://www.csus.edu/center/population-research-center/ Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Ability to use standard office equipment Ability to communicate verbally in a clear and polite manner, including in-person and telephone Ability to perform data entry Ability to respond to routine questions Ability to follow instructions and procedures Preferred Qualifications 6. Bilingual in Spanish (ability to speak, read and write) 7. Experience with Computer Assisted Telephone Interview (CATI) software and processes Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. Notes to Applicants: These positions are funded by non-reoccurring grants, contracts, or special projects with beginning and end dates and are therefore not eligible for permanent status per CSUEU MOU Article 9.49(d). Applicants identified as bilingual Spanish/English will be tested at interview. Positions are temporary and renewable. Reappointment is contingent on funding, work performance, and recommendation of supervisor. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Oct 23 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Interviewer I (Hourly Intermittent) Classification Title: Administrative Support Assistant I Posting Details Priority Application Deadline: Sunday, November 5th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Interviewer I is to conduct health related surveys over the telephone with adult and/or minor residents of California, in English and/or Spanish, for the Population Research Center (PRC). The Interviewer I must be knowledgeable about the assigned survey questions and interview script and follow all survey protocols in accordance with training. The Interviewer I obtains survey data by entering respondent information into a computer and correctly assigning disposition codes to each telephone call outcome in accordance with training. The purpose of this job is to collect confidential quality data for numerous state and federal public health agencies. FLSA : Hourly-Intermittent - This position may be eligible for health benefits, and is non-exempt, (eligible for overtime compensation) according to FLSA. Employees who are determined to be eligible for health benefits will be notified by the Benefits Office. Anticipated Hiring Range : $20.22 per hour - $21.19 per hour (hourly-intermittent) CSU Classification Salary Range : $20.22 - $24.82 per hour (hourly-intermittent) Salary Grade/Range : 1 Recruitment Type : Temporary/Renewable Time Base : Hourly-Intermittent Work Hours : Variable and on-call, generally within the following operating hours: M-Th 11:30-8, Su 10-6:30. Must have availability Sunday. Department Information The Population Research Center conducts policy impactful research in order to improve the quality of life and well-being of Californians. The Center provides clients with research services including project development, data collection, and data analysis. https://www.csus.edu/center/population-research-center/ Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Ability to use standard office equipment Ability to communicate verbally in a clear and polite manner, including in-person and telephone Ability to perform data entry Ability to respond to routine questions Ability to follow instructions and procedures Preferred Qualifications 6. Bilingual in Spanish (ability to speak, read and write) 7. Experience with Computer Assisted Telephone Interview (CATI) software and processes Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. Notes to Applicants: These positions are funded by non-reoccurring grants, contracts, or special projects with beginning and end dates and are therefore not eligible for permanent status per CSUEU MOU Article 9.49(d). Applicants identified as bilingual Spanish/English will be tested at interview. Positions are temporary and renewable. Reappointment is contingent on funding, work performance, and recommendation of supervisor. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Oct 23 2023 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Assistant, CAPCR Classification Title: Administrative Support Coordinator I Posting Details Priority Application Deadline: Sunday, March 17th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator I (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Center for African Peace & Conflict Resolution’s (CAPCR) students, faculty, and partners, both local/domestic and international. The full range of work activities includes processing mail, maintaining files and records, scheduling, event planning, and arranging appointments, keeping records of meetings, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers, partners, and staff. CAPCR works with both the campus community and the community at large, as well as internationally. As is defined in the CAPCR mission statement, all working relationships with the various African/African American communities, as well as allied organizations, on programs, projects, and partnerships. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.23 per hour CSU Classification Salary Range : $21.23 per hour - $33.36 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 8-5 (15 - 20 hours per week) weekends as needed Department Information The Center for African Peace and Conflict Resolution (CAPCR) was established in 1996 at California State University, Sacramento, to provide conflict resolution and reconciliation services for agencies, governments, institutions, businesses, civil society and community organizations and other groups through training, education, research, and intervention. https://www.csus.edu/center/african-peace-conflict-resolution/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to apply independently and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. At least one year of professional administrative experience. 13. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 14. Highly personable demeanor and ability to communicate clearly and effectively with others. 15. Eagerness to work both independently and as part of a small, nimble, diverse team. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check. Preferred Qualifications 17. Degree, course work in business management, governmental policy, international, Ethnic or Pan/African Studies Preferred. 18. Experience working both independently and as part of a small, nimble, diverse team with international partners and interactions. Documents Needed to Apply Resume, cover letter and diversity statement. Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Administrative Assistant, CAPCR Classification Title: Administrative Support Coordinator I Posting Details Priority Application Deadline: Sunday, March 17th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator I (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Center for African Peace & Conflict Resolution’s (CAPCR) students, faculty, and partners, both local/domestic and international. The full range of work activities includes processing mail, maintaining files and records, scheduling, event planning, and arranging appointments, keeping records of meetings, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers, partners, and staff. CAPCR works with both the campus community and the community at large, as well as internationally. As is defined in the CAPCR mission statement, all working relationships with the various African/African American communities, as well as allied organizations, on programs, projects, and partnerships. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.23 per hour CSU Classification Salary Range : $21.23 per hour - $33.36 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 8-5 (15 - 20 hours per week) weekends as needed Department Information The Center for African Peace and Conflict Resolution (CAPCR) was established in 1996 at California State University, Sacramento, to provide conflict resolution and reconciliation services for agencies, governments, institutions, businesses, civil society and community organizations and other groups through training, education, research, and intervention. https://www.csus.edu/center/african-peace-conflict-resolution/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to apply independently and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. At least one year of professional administrative experience. 13. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 14. Highly personable demeanor and ability to communicate clearly and effectively with others. 15. Eagerness to work both independently and as part of a small, nimble, diverse team. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check. Preferred Qualifications 17. Degree, course work in business management, governmental policy, international, Ethnic or Pan/African Studies Preferred. 18. Experience working both independently and as part of a small, nimble, diverse team with international partners and interactions. Documents Needed to Apply Resume, cover letter and diversity statement. Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 7 Job Classification : Administrative Support Coordinator I Anticipated Hiring Amount: $3,680 per month Work Hours : Monday - Friday 8:00 am-5:00 pm THE DEPARTMENT There are two Physical Science departments in the College of Science (a. Chemistry and Biochemistry Department, and b. Physics and Astronomy Department). The primary focus of these departments is to provide the highest quality and up-to-date instruction in a broad range of topics, advance physical science knowledge through research and creative scholarly and professional activities, and serve the university, local, and global communities. The departments serve over 500 undergraduate majors and approximately 25 graduate students, including 34 tenure-track faculty, 41 temporary faculty, and up to 6 teaching associates. The departments each have an administrative support staff member and a technical staff member, who carry out the departments' mission in collaboration with the chairs and faculty. The Administrative Support Coordinator (ASC I) is the main point of contact in the physical sciences department office in the College of Science and contributes to its day-to-day administration. This position will greet visitors, handle correspondence, student petitions, scheduling of classes, and enrollment issues, and effectively serve students, faculty, staff, and the campus community by learning and applying university policies and procedures. DUTIES AND RESPONSIBILITIES Department Operations: Chemistry and Biochemistry & Physics and Astronomy Reception & Office Support Answer incoming calls and respond to emails. Greet and assist students, faculty, staff, and others with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures. Resolve problems that arise in assigned areas of responsibility using judgment and discretion. Communicate issues clearly and proactively to the Chair, ASCII, and Instructional Support Staff. Support department events and meetings, e.g., assist with room reservations, prepare and post flyers, and procure supplies. Handle incoming and outgoing mail/parcels for the department. Maintain organization of faculty mailboxes. Assist in distributing and maintaining a log of all department paychecks. Chairs' Assistant Assist in disseminating correspondence to and from the Chair. Receive visitors who have an appointment with the Chair and appropriately screen those who do not. Assist the Chair with scheduling meetings, appointments, and other calendar-related responsibilities. Help the department chair download and share student evaluations of instructors. Assist the Chair in the analysis/archival of instructional assessment materials. Assist with taking minutes at department meetings. Information Track and post-university and department information for registration, events, advising, petition processing, etc., to the department webpage public displays. Obtain faculty class schedules/office hours, advisor/advisee lists, room schedules, and other documents updated each term and post as appropriate. Assist the Chair in managing the website and refreshing information. Create lists of faculty advisors and assigned student advisees. Compile a list of faculty office hours and post faculty schedules outside offices. Attend appropriate training courses to remain up-to-date with university policies, procedures, and software systems. Course Scheduling Assist Chair/Associate Chair/ASC II with course scheduling each term when needed. Assist with permission number requests, the PERC process, monitor course enrollments, etc. Student Support Provide basic information and direct students to appropriate resources (e.g., faculty advisors, College Advising Center, Registrar, etc.) Direct students to appropriate advising areas. Track student academic petition processing and provide final decisions to students. Assist in maintaining records for current majors, inactive majors, and alums. Respond to student registration issues in person and electronically to help them enroll for classes (BroncoDirect). Direct students to pre- and co-requisite requirements and assist students with questions regarding the university catalog, Degree Progress Report, etc. Assisted with orientation sessions for incoming students; compiled student lists, prepared documents, answered student questions, and issued permission numbers as appropriate. QUALIFICATIONS High School diploma or its equivalent Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports; ability to effectively handle a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. Preferred Qualifications B.A. or B.S. degree in a field related to the position. Minimum 4 years of progressively responsible experience in office work, administrative support work, and/or student service. Ability to work independently and handle multiple work priorities and projects. Ability to plan, organize, and complete complex tasks. Ability to recognize problems and needs, be proactive, receive feedback, and work collaboratively. Ability to maintain a cheerful manner, listen attentively, and employ compassion when interacting with faculty, staff, and students. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and sensitive in nature. Ability to know in detail and follow all University policies and procedures. Ability to apply various policies and procedures where specific guidelines may not exist. Strong oral and written communication skills with thorough English grammar, punctuation, and spelling knowledge. Ability to draft and compose correspondence and standard reports. Working knowledge of budget policies and procedures. Ability to perform standard business math, e.g., calculate ratios and percentages, track financial data, and make simple projections. Thorough knowledge of office systems and ability to use a broad range of technologies, systems, and software, e.g., Microsoft Word, Outlook, PowerPoint, and Excel. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,680 and maximum $5,783 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Mar 29 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 7 Job Classification : Administrative Support Coordinator I Anticipated Hiring Amount: $3,680 per month Work Hours : Monday - Friday 8:00 am-5:00 pm THE DEPARTMENT There are two Physical Science departments in the College of Science (a. Chemistry and Biochemistry Department, and b. Physics and Astronomy Department). The primary focus of these departments is to provide the highest quality and up-to-date instruction in a broad range of topics, advance physical science knowledge through research and creative scholarly and professional activities, and serve the university, local, and global communities. The departments serve over 500 undergraduate majors and approximately 25 graduate students, including 34 tenure-track faculty, 41 temporary faculty, and up to 6 teaching associates. The departments each have an administrative support staff member and a technical staff member, who carry out the departments' mission in collaboration with the chairs and faculty. The Administrative Support Coordinator (ASC I) is the main point of contact in the physical sciences department office in the College of Science and contributes to its day-to-day administration. This position will greet visitors, handle correspondence, student petitions, scheduling of classes, and enrollment issues, and effectively serve students, faculty, staff, and the campus community by learning and applying university policies and procedures. DUTIES AND RESPONSIBILITIES Department Operations: Chemistry and Biochemistry & Physics and Astronomy Reception & Office Support Answer incoming calls and respond to emails. Greet and assist students, faculty, staff, and others with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures. Resolve problems that arise in assigned areas of responsibility using judgment and discretion. Communicate issues clearly and proactively to the Chair, ASCII, and Instructional Support Staff. Support department events and meetings, e.g., assist with room reservations, prepare and post flyers, and procure supplies. Handle incoming and outgoing mail/parcels for the department. Maintain organization of faculty mailboxes. Assist in distributing and maintaining a log of all department paychecks. Chairs' Assistant Assist in disseminating correspondence to and from the Chair. Receive visitors who have an appointment with the Chair and appropriately screen those who do not. Assist the Chair with scheduling meetings, appointments, and other calendar-related responsibilities. Help the department chair download and share student evaluations of instructors. Assist the Chair in the analysis/archival of instructional assessment materials. Assist with taking minutes at department meetings. Information Track and post-university and department information for registration, events, advising, petition processing, etc., to the department webpage public displays. Obtain faculty class schedules/office hours, advisor/advisee lists, room schedules, and other documents updated each term and post as appropriate. Assist the Chair in managing the website and refreshing information. Create lists of faculty advisors and assigned student advisees. Compile a list of faculty office hours and post faculty schedules outside offices. Attend appropriate training courses to remain up-to-date with university policies, procedures, and software systems. Course Scheduling Assist Chair/Associate Chair/ASC II with course scheduling each term when needed. Assist with permission number requests, the PERC process, monitor course enrollments, etc. Student Support Provide basic information and direct students to appropriate resources (e.g., faculty advisors, College Advising Center, Registrar, etc.) Direct students to appropriate advising areas. Track student academic petition processing and provide final decisions to students. Assist in maintaining records for current majors, inactive majors, and alums. Respond to student registration issues in person and electronically to help them enroll for classes (BroncoDirect). Direct students to pre- and co-requisite requirements and assist students with questions regarding the university catalog, Degree Progress Report, etc. Assisted with orientation sessions for incoming students; compiled student lists, prepared documents, answered student questions, and issued permission numbers as appropriate. QUALIFICATIONS High School diploma or its equivalent Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports; ability to effectively handle a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. Preferred Qualifications B.A. or B.S. degree in a field related to the position. Minimum 4 years of progressively responsible experience in office work, administrative support work, and/or student service. Ability to work independently and handle multiple work priorities and projects. Ability to plan, organize, and complete complex tasks. Ability to recognize problems and needs, be proactive, receive feedback, and work collaboratively. Ability to maintain a cheerful manner, listen attentively, and employ compassion when interacting with faculty, staff, and students. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and sensitive in nature. Ability to know in detail and follow all University policies and procedures. Ability to apply various policies and procedures where specific guidelines may not exist. Strong oral and written communication skills with thorough English grammar, punctuation, and spelling knowledge. Ability to draft and compose correspondence and standard reports. Working knowledge of budget policies and procedures. Ability to perform standard business math, e.g., calculate ratios and percentages, track financial data, and make simple projections. Thorough knowledge of office systems and ability to use a broad range of technologies, systems, and software, e.g., Microsoft Word, Outlook, PowerPoint, and Excel. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,680 and maximum $5,783 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Mar 29 2024 Pacific Daylight Time Closing Date/Time:
TEXAS PARKS AND WILDLIFE
Austin, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Executive Assistant I-IV Army 15P, 42A, 56M, 68G, 420A Executive Assistant I-IV Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Executive Assistant I-IV Coast Guard YN, PERS Executive Assistant I-IV Marine Corps 0100, 0111, 3372, 3381, 0170, 4430 Executive Assistant I-IV Air Force 3F5X1, 8A200, 8A300 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Allison Winney, (512) 389-8010 PHYSICAL WORK ADDRESS: Austin Headquarters, 4200 Smith School Road, Austin TX 78744 GENERAL DESCRIPTION Under the direction of the Chief of Staff for the Executive Office, this position is responsible for providing advanced (senior-level) professional assistance work, overseeing highly complex administrative operations, and performing duties to support the Executive Office (EO). Ability to meet strict deadlines when coordinating, assembling, preparing, and reviewing materials for the Texas Parks and Wildlife Commission meetings. This position will also receive guidance from the Executive Office's Manager/Executive Team Lead regarding daily tasks necessary to support operational needs of the Executive Office. The Executive Assistant represents the EO in an exemplary manner with a customer service-oriented attitude, while providing highly advanced executive support. Strong verbal and written communication skills are required for answering a high volume of incoming calls through a multi-line phone system, and routinely processing confidential and sensitive information. Interacts with and provides information to the Texas Parks and Wildlife Department (TPWD) staff, general public, state and federal agencies, as well as legislative and congressional offices. Responsible for coordinating, assembling, preparing and reviewing materials for the Texas Parks and Wildlife Commission meetings within strict deadlines. Assists with Advisory Committee updates with membership lists, letters, and meetings. Serves as a point of contact for the EO for coordinating activities and projects with other agencies and TPWD divisions. Coordinates travel arrangements for the Executive Office, prepares travel vouchers, and submits for processing. Assists division directors and their executive assistants with various projects and activities coordinated out of the EO. Reviews and edits agency correspondence, reports, and multitasks on a daily basis. May represent the EO or TPWD at meetings or functions. Maintains professional working relationships with agency staff and individuals served by TPWD. Support includes logging mail and correspondence into the agency's tracking system, reviewing and editing agency correspondence and reports, assisting with records retention, coordinating and/or assisting with the purchase of office supplies, processing receipts of deliveries in the CAPPS Financial system, and knowledge of SharePoint and OneDrive for coordination of cross-divisional input to Agency information and data. Ability to meet strict deadlines when coordinating, assembling, preparing, and reviewing materials for the Texas Parks and Wildlife Commission meetings. Capability to multitask on a daily basis and perform additional duties as assigned. Must be detail-oriented; enjoy working in a dynamic, fast-paced environment; and be able to adapt as circumstances required. In addition, the ability to exercise good judgment in all situations is required. Must be able to work under pressure, with frequent interruptions, to perform a variety of activities, while maintaining strict confidentiality in all matters. Must maintain professional working relationships with Agency staff and individuals served by TPWD, as well as represent the EO or TPWD at meetings or functions. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor's degree in Business Administration or closely related field. Experience: Three years of progressively responsible experience with complex administrative and support programs involving executive-level administrative support or general office management in an automated environment. Licensure: Must possess or be able to obtain, within 30 days of employment, a valid class "C" Texas driver's license. NOTE: Retention of position contingent upon obtaining and maintaining required license. ACCEPTABLE SUBSTITUTIONS Education: One additional year of experience, beyond the required, of progressively responsible experience with complex administrative and support programs involving executive-level administrative support or general office management in an automated environment may substitute for 30 hours of the required education, with a maximum substitution of 120 semester hours. PREFERRED QUALIFICATIONS Experience: Experience in Texas State Government. Experience with Texas Parks and Wildlife Department business practices. Experience in reviewing and editing documents. Experience in working with Texas state and local government public meeting process. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of executive level scheduling. Knowledge of strategic issues facing agency executive administration. Knowledge of administrative and technical practices and procedures. Knowledge of fiscal management techniques. Knowledge of support practices and procedures to support a Commission or Board. Knowledge of grammar, writing, editing, and document preparation. Skill in using SharePoint, OneDrive, MS Word, Excel, PowerPoint, Access, MS Teams, and Outlook. Skill in effective verbal and written communication. Skill in office management principles, practices, and administrative procedures. Skill in providing quality customer service in a courteous and professional manner. Skill in promoting, establishing, and maintaining effective working relationships. Skill in meeting strict deadlines. Skill in providing direct services or information requested by Division Directors and/or Executive Management. Skill in exercising initiative and independent judgment in coordinating logistical arrangements. Skill in interpreting and implementing Division policies and procedures. Skill in problem solving/troubleshooting and researching information. Skill in working independently and using sound judgment and initiative in accomplishing tasks with limited supervision. Skill in using office equipment, personal computers, printers, calculator, facsimile, copier, and multi-line phone system. Skill in ascertaining areas to be considered confidential and maintaining confidentiality in sensitive matters. Skill in providing technical guidance and assistance. Skill in proofreading and grammar usage. Skill in developing and maintaining record keeping systems. Skill in independent composition of Executive Office correspondence. Ability to effectively and courteously interact and work with others. Ability to assume ownership and work independently on tasks and projects while maintaining a positive attitude. Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities. Ability to review and prepare detailed written work with a high degree of accuracy. Ability to manage multiple complex assignments with limited supervision. Ability to recognize and solve problems effectively. Ability to exhibit dependability, resourcefulness, flexibility, creativeness, and independent thought. Ability to take initiative and action beyond what is required to improve services or complete tasks. Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday, unless approved for flexible work schedule under Departmental policies. Position is expected to consist of work predominantly within the office building. Required to work extended hours and/or overtime, as necessary. May be required to operate a state vehicle. May be required to travel 5% with possible overnight stays. Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS Closing Date: Jun 8, 2024, 11:59:00 PM
Mar 09, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Executive Assistant I-IV Army 15P, 42A, 56M, 68G, 420A Executive Assistant I-IV Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Executive Assistant I-IV Coast Guard YN, PERS Executive Assistant I-IV Marine Corps 0100, 0111, 3372, 3381, 0170, 4430 Executive Assistant I-IV Air Force 3F5X1, 8A200, 8A300 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Allison Winney, (512) 389-8010 PHYSICAL WORK ADDRESS: Austin Headquarters, 4200 Smith School Road, Austin TX 78744 GENERAL DESCRIPTION Under the direction of the Chief of Staff for the Executive Office, this position is responsible for providing advanced (senior-level) professional assistance work, overseeing highly complex administrative operations, and performing duties to support the Executive Office (EO). Ability to meet strict deadlines when coordinating, assembling, preparing, and reviewing materials for the Texas Parks and Wildlife Commission meetings. This position will also receive guidance from the Executive Office's Manager/Executive Team Lead regarding daily tasks necessary to support operational needs of the Executive Office. The Executive Assistant represents the EO in an exemplary manner with a customer service-oriented attitude, while providing highly advanced executive support. Strong verbal and written communication skills are required for answering a high volume of incoming calls through a multi-line phone system, and routinely processing confidential and sensitive information. Interacts with and provides information to the Texas Parks and Wildlife Department (TPWD) staff, general public, state and federal agencies, as well as legislative and congressional offices. Responsible for coordinating, assembling, preparing and reviewing materials for the Texas Parks and Wildlife Commission meetings within strict deadlines. Assists with Advisory Committee updates with membership lists, letters, and meetings. Serves as a point of contact for the EO for coordinating activities and projects with other agencies and TPWD divisions. Coordinates travel arrangements for the Executive Office, prepares travel vouchers, and submits for processing. Assists division directors and their executive assistants with various projects and activities coordinated out of the EO. Reviews and edits agency correspondence, reports, and multitasks on a daily basis. May represent the EO or TPWD at meetings or functions. Maintains professional working relationships with agency staff and individuals served by TPWD. Support includes logging mail and correspondence into the agency's tracking system, reviewing and editing agency correspondence and reports, assisting with records retention, coordinating and/or assisting with the purchase of office supplies, processing receipts of deliveries in the CAPPS Financial system, and knowledge of SharePoint and OneDrive for coordination of cross-divisional input to Agency information and data. Ability to meet strict deadlines when coordinating, assembling, preparing, and reviewing materials for the Texas Parks and Wildlife Commission meetings. Capability to multitask on a daily basis and perform additional duties as assigned. Must be detail-oriented; enjoy working in a dynamic, fast-paced environment; and be able to adapt as circumstances required. In addition, the ability to exercise good judgment in all situations is required. Must be able to work under pressure, with frequent interruptions, to perform a variety of activities, while maintaining strict confidentiality in all matters. Must maintain professional working relationships with Agency staff and individuals served by TPWD, as well as represent the EO or TPWD at meetings or functions. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor's degree in Business Administration or closely related field. Experience: Three years of progressively responsible experience with complex administrative and support programs involving executive-level administrative support or general office management in an automated environment. Licensure: Must possess or be able to obtain, within 30 days of employment, a valid class "C" Texas driver's license. NOTE: Retention of position contingent upon obtaining and maintaining required license. ACCEPTABLE SUBSTITUTIONS Education: One additional year of experience, beyond the required, of progressively responsible experience with complex administrative and support programs involving executive-level administrative support or general office management in an automated environment may substitute for 30 hours of the required education, with a maximum substitution of 120 semester hours. PREFERRED QUALIFICATIONS Experience: Experience in Texas State Government. Experience with Texas Parks and Wildlife Department business practices. Experience in reviewing and editing documents. Experience in working with Texas state and local government public meeting process. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of executive level scheduling. Knowledge of strategic issues facing agency executive administration. Knowledge of administrative and technical practices and procedures. Knowledge of fiscal management techniques. Knowledge of support practices and procedures to support a Commission or Board. Knowledge of grammar, writing, editing, and document preparation. Skill in using SharePoint, OneDrive, MS Word, Excel, PowerPoint, Access, MS Teams, and Outlook. Skill in effective verbal and written communication. Skill in office management principles, practices, and administrative procedures. Skill in providing quality customer service in a courteous and professional manner. Skill in promoting, establishing, and maintaining effective working relationships. Skill in meeting strict deadlines. Skill in providing direct services or information requested by Division Directors and/or Executive Management. Skill in exercising initiative and independent judgment in coordinating logistical arrangements. Skill in interpreting and implementing Division policies and procedures. Skill in problem solving/troubleshooting and researching information. Skill in working independently and using sound judgment and initiative in accomplishing tasks with limited supervision. Skill in using office equipment, personal computers, printers, calculator, facsimile, copier, and multi-line phone system. Skill in ascertaining areas to be considered confidential and maintaining confidentiality in sensitive matters. Skill in providing technical guidance and assistance. Skill in proofreading and grammar usage. Skill in developing and maintaining record keeping systems. Skill in independent composition of Executive Office correspondence. Ability to effectively and courteously interact and work with others. Ability to assume ownership and work independently on tasks and projects while maintaining a positive attitude. Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities. Ability to review and prepare detailed written work with a high degree of accuracy. Ability to manage multiple complex assignments with limited supervision. Ability to recognize and solve problems effectively. Ability to exhibit dependability, resourcefulness, flexibility, creativeness, and independent thought. Ability to take initiative and action beyond what is required to improve services or complete tasks. Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday, unless approved for flexible work schedule under Departmental policies. Position is expected to consist of work predominantly within the office building. Required to work extended hours and/or overtime, as necessary. May be required to operate a state vehicle. May be required to travel 5% with possible overnight stays. Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS Closing Date: Jun 8, 2024, 11:59:00 PM
TEXAS PARKS AND WILDLIFE
Calliham, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the TPWD Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Tirso Hinojosa, (361) 876-0731 PHYSICAL WORK ADDRESS: Choke Canyon State Park, 358 Recreation Road 8 Calliham, TX 78007 GENERAL DESCRIPTION: Under the direction of the Park Superintendent, this position performs highly complex (senior-level) administrative support work and serves as an Office Manager and coordinates the administrative duties and workflow for Choke Canyon State Park. Directs and assists with coordination of human resources, revenue accounting, purchasing, budgeting, petty cash transactions, training, material and property management and other administrative procedures. Performs computerized registration and fee collection, issues permits and licenses and answers telephones. Provides customer service, information and assistance to park visitors and general public. Prepares special reports, researches and prepares correspondence, performs fiscal analysis, assists with budget preparation, provides training, coordinates and directs the work of clerical personnel. Works under limited supervision, with moderate latitude for use of initiative and independent judgement. Performs additional duties as assigned. Complies with all Agency, Division and branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Four years experience performing administrative support functions. Licensure: Must possess or be able to obtain, within 30 days of employment, a valid class "C" Texas driver's license. NOTE: Retention of position contingent upon obtaining and maintaining required license. PREFERRED QUALIFICATIONS: Education: Successful completion of a degree or certificate in Office Management, Business Administration or Business Assistant. Experience: Five years administrative experience performing accounting, typing, filing, preparing correspondence, handling and accounting cash revenues and other related duties; Five years experience using a computer to perform word processing and spreadsheet development; Five years customer service experience; Three years experience as a team leader or supervisor; Three years experience in budget management; Three years experience in park operations; Experience in following and implementing fiscal control policies and procedures; Experience in following state purchasing and procurement policies and procedures. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of general office procedures; Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, forms design principles and other office procedures and terminology; Knowledge of accounting principles and accepted practices; Knowledge of budget management, tracking, forecasting and monitoring; Knowledge of state purchasing policies and procedures; Skill in using MS Word, Excel and Outlook; Skill in using standard office equipment; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in interpreting, analyzing and explaining organizational policies and procedures; Skill in effective verbal and written communication; Skill in identifying, researching and compiling information; Skill in training others; Ability to maintain strict confidentiality; Ability to prepare various reports and correspondence; Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to maintain flexibility and work with frequent interruptions and multiple and changing priorities; Ability to accurately handle cash and account for revenue collected; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to work in a public park with overnight camping; Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 and days off other than Saturday, Sundays, and holidays; Required to work overtime as necessary; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in all State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 11, 2024, 11:59:00 PM
Mar 22, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the TPWD Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Tirso Hinojosa, (361) 876-0731 PHYSICAL WORK ADDRESS: Choke Canyon State Park, 358 Recreation Road 8 Calliham, TX 78007 GENERAL DESCRIPTION: Under the direction of the Park Superintendent, this position performs highly complex (senior-level) administrative support work and serves as an Office Manager and coordinates the administrative duties and workflow for Choke Canyon State Park. Directs and assists with coordination of human resources, revenue accounting, purchasing, budgeting, petty cash transactions, training, material and property management and other administrative procedures. Performs computerized registration and fee collection, issues permits and licenses and answers telephones. Provides customer service, information and assistance to park visitors and general public. Prepares special reports, researches and prepares correspondence, performs fiscal analysis, assists with budget preparation, provides training, coordinates and directs the work of clerical personnel. Works under limited supervision, with moderate latitude for use of initiative and independent judgement. Performs additional duties as assigned. Complies with all Agency, Division and branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Four years experience performing administrative support functions. Licensure: Must possess or be able to obtain, within 30 days of employment, a valid class "C" Texas driver's license. NOTE: Retention of position contingent upon obtaining and maintaining required license. PREFERRED QUALIFICATIONS: Education: Successful completion of a degree or certificate in Office Management, Business Administration or Business Assistant. Experience: Five years administrative experience performing accounting, typing, filing, preparing correspondence, handling and accounting cash revenues and other related duties; Five years experience using a computer to perform word processing and spreadsheet development; Five years customer service experience; Three years experience as a team leader or supervisor; Three years experience in budget management; Three years experience in park operations; Experience in following and implementing fiscal control policies and procedures; Experience in following state purchasing and procurement policies and procedures. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of general office procedures; Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, forms design principles and other office procedures and terminology; Knowledge of accounting principles and accepted practices; Knowledge of budget management, tracking, forecasting and monitoring; Knowledge of state purchasing policies and procedures; Skill in using MS Word, Excel and Outlook; Skill in using standard office equipment; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in interpreting, analyzing and explaining organizational policies and procedures; Skill in effective verbal and written communication; Skill in identifying, researching and compiling information; Skill in training others; Ability to maintain strict confidentiality; Ability to prepare various reports and correspondence; Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to maintain flexibility and work with frequent interruptions and multiple and changing priorities; Ability to accurately handle cash and account for revenue collected; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to work in a public park with overnight camping; Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 and days off other than Saturday, Sundays, and holidays; Required to work overtime as necessary; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in all State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 11, 2024, 11:59:00 PM
TEXAS PARKS AND WILDLIFE
Johnson City, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: Veteran- DD214 showing honorable discharge. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Benjamin Fleury, (830) 330-0609 PHYSICAL WORK ADDRESS: Pedernales Falls State Park, 2585 Park Road 6026, Johnson City, TX 78636 GENERAL DESCRIPTION : Under the direction of the Assistant Park Superintendent, this position is responsible for coordinating and managing the administrative duties and daily business operations at Pedernales Falls State Park. Provides administrative assistance to the Park Management Team and Park Staff regarding human resources, revenue accounting, purchasing, budgeting, petty cash transactions, training, material and property management and other procedures. Performs advanced (senior-level) administrative support work. Prepares correspondence regarding personnel, purchasing, in house memos and outside correspondence regarding park related matters. Assists with human resources management duties, office staff scheduling, prepares and maintains personnel documents and files. Works closely with Park Management in budget planning. Maintains, monitors and reconciles park budgets and expenditures. Responsible for purchasing and compliance with established purchasing procedures, utilizing Centralized Accounting and Payroll/Personnel System (CAPPS) Financials and other programs for preparing purchase orders, requisitions, annual contracts, and credit card transactions. Ensures compliance with fiscal control procedures. Coordinates and supervises the work of administrative staff. Organizes and maintains park files. Provides customer service, registration and fee collection, issues permits and licenses, answers telephones, and provides information and assistance to park visitors and general public. Handles complaints and emergencies and interacts with a large volume of park visitors. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. May assist in other areas of park operation, including maintenance, resource management, and interpretation. Performs other duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS : Education : Graduation from High School or GED. Experience : Four years' experience performing administrative support functions; Licensure : If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS : Education : Graduation from an accredited college or university with a Bachelor's degree. Experience : Experience working with the public; Three years' experience in park operations; Experience in customer service and public relations; Experience in training and supervising employees and/or volunteers; Experience in accounting practices, preparing correspondence, providing reports, collection and control of revenue. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of general office procedures; Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, and other office procedures and terminology; Knowledge of accounting principles and accepted practices; Knowledge of budget management, tracking, forecasting and monitoring; Knowledge of state purchasing rules; Skill in using MS Word, Excel and Outlook; Skill in using standard office equipment; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in interpreting, analyzing and explaining organizational policies and procedures; Skill in effective verbal and written communication; Skill in identifying, researching and compiling information; Skill in supervising and training others; Skill in State purchasing and contracting techniques; Ability to maintain strict confidentiality; Ability to prepare various reports and correspondence; Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to maintain flexibility and work with frequent interruptions and multiple and changing priorities; Ability to accurately handle cash and account for revenue collected; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS : Required to work in a public park with overnight camping; Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 and days off other than Saturday, Sundays, and holidays; Required to work overtime as necessary; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in all State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 2, 2024, 11:59:00 PM
Mar 20, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: Veteran- DD214 showing honorable discharge. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Benjamin Fleury, (830) 330-0609 PHYSICAL WORK ADDRESS: Pedernales Falls State Park, 2585 Park Road 6026, Johnson City, TX 78636 GENERAL DESCRIPTION : Under the direction of the Assistant Park Superintendent, this position is responsible for coordinating and managing the administrative duties and daily business operations at Pedernales Falls State Park. Provides administrative assistance to the Park Management Team and Park Staff regarding human resources, revenue accounting, purchasing, budgeting, petty cash transactions, training, material and property management and other procedures. Performs advanced (senior-level) administrative support work. Prepares correspondence regarding personnel, purchasing, in house memos and outside correspondence regarding park related matters. Assists with human resources management duties, office staff scheduling, prepares and maintains personnel documents and files. Works closely with Park Management in budget planning. Maintains, monitors and reconciles park budgets and expenditures. Responsible for purchasing and compliance with established purchasing procedures, utilizing Centralized Accounting and Payroll/Personnel System (CAPPS) Financials and other programs for preparing purchase orders, requisitions, annual contracts, and credit card transactions. Ensures compliance with fiscal control procedures. Coordinates and supervises the work of administrative staff. Organizes and maintains park files. Provides customer service, registration and fee collection, issues permits and licenses, answers telephones, and provides information and assistance to park visitors and general public. Handles complaints and emergencies and interacts with a large volume of park visitors. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. May assist in other areas of park operation, including maintenance, resource management, and interpretation. Performs other duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS : Education : Graduation from High School or GED. Experience : Four years' experience performing administrative support functions; Licensure : If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS : Education : Graduation from an accredited college or university with a Bachelor's degree. Experience : Experience working with the public; Three years' experience in park operations; Experience in customer service and public relations; Experience in training and supervising employees and/or volunteers; Experience in accounting practices, preparing correspondence, providing reports, collection and control of revenue. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of general office procedures; Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, and other office procedures and terminology; Knowledge of accounting principles and accepted practices; Knowledge of budget management, tracking, forecasting and monitoring; Knowledge of state purchasing rules; Skill in using MS Word, Excel and Outlook; Skill in using standard office equipment; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in interpreting, analyzing and explaining organizational policies and procedures; Skill in effective verbal and written communication; Skill in identifying, researching and compiling information; Skill in supervising and training others; Skill in State purchasing and contracting techniques; Ability to maintain strict confidentiality; Ability to prepare various reports and correspondence; Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to maintain flexibility and work with frequent interruptions and multiple and changing priorities; Ability to accurately handle cash and account for revenue collected; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS : Required to work in a public park with overnight camping; Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 and days off other than Saturday, Sundays, and holidays; Required to work overtime as necessary; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in all State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 2, 2024, 11:59:00 PM
TEXAS PARKS AND WILDLIFE
Lumberton, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: Veteran- DD214 showing honorable discharge. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Brynne Stamatis, (409) 755-7322 PHYSICAL WORK ADDRESS: Village Creek State Park, 8854 Park Rd 74, Lumberton, TX 77657 GENERAL DESCRIPTION : Under the direction of the Office Manager, this position is responsible for the daily office operations in the park headquarters of Village Creek State Park. Performs routing (journey-level) administrative work including clerical tasks, processes incoming and outgoing mail, data entry of reports, correspondence and filing, and answers telephones. Provides customer service, handles complaints and emergencies, collects park fees and interprets policies to park visitors and general public. Assists the office manager with maintaining adequate supply of office supplies, brochures and visitor information packets. Duties include utilizing an automated system for issuing permits and licenses, camper registration and revenue collection and accounting. Under the direction of the park manager, manages park store to include the purchase of resale items, keeping the store stocked, and performs monthly inventory. Performs light housekeeping duties. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS : Education : Graduation from High School or GED. Experience : Two years' experience performing administrative support duties. Licensure : If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS : Education : Graduation from an accredited college or university with a Bachelor's degree. Experience : Three years' experience in customer service; Three years' experience in clerical duties such as accounting, typing, filing, record keeping and data entry; Two years' experience in employee management; One year experience operating a reservation system; One year experience in retail management and merchandising. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of administrative and clerical procedures; Knowledge of retail business and store operations; Knowledge of basic mathematics; Knowledge of accounting/accountability of revenue collection; Knowledge of fiscal control procedures; Knowledge of housekeeping practices; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in managing several projects simultaneously; Skill in and making independent, sound and timely decisions; Ability to accurately handle cash and account for revenue collected; Ability to work independently with little or no supervision; Ability to work as a member of a team and promote a harmonious team environment; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS : Required to work in a public park with overnight camping and day use; Required to work hours other than 8:00 a.m. to 5:00 p.m., with days off other than Saturdays, Sundays, and holidays; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 4, 2024, 11:59:00 PM
Mar 22, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: Veteran- DD214 showing honorable discharge. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Brynne Stamatis, (409) 755-7322 PHYSICAL WORK ADDRESS: Village Creek State Park, 8854 Park Rd 74, Lumberton, TX 77657 GENERAL DESCRIPTION : Under the direction of the Office Manager, this position is responsible for the daily office operations in the park headquarters of Village Creek State Park. Performs routing (journey-level) administrative work including clerical tasks, processes incoming and outgoing mail, data entry of reports, correspondence and filing, and answers telephones. Provides customer service, handles complaints and emergencies, collects park fees and interprets policies to park visitors and general public. Assists the office manager with maintaining adequate supply of office supplies, brochures and visitor information packets. Duties include utilizing an automated system for issuing permits and licenses, camper registration and revenue collection and accounting. Under the direction of the park manager, manages park store to include the purchase of resale items, keeping the store stocked, and performs monthly inventory. Performs light housekeeping duties. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS : Education : Graduation from High School or GED. Experience : Two years' experience performing administrative support duties. Licensure : If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS : Education : Graduation from an accredited college or university with a Bachelor's degree. Experience : Three years' experience in customer service; Three years' experience in clerical duties such as accounting, typing, filing, record keeping and data entry; Two years' experience in employee management; One year experience operating a reservation system; One year experience in retail management and merchandising. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of administrative and clerical procedures; Knowledge of retail business and store operations; Knowledge of basic mathematics; Knowledge of accounting/accountability of revenue collection; Knowledge of fiscal control procedures; Knowledge of housekeeping practices; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in managing several projects simultaneously; Skill in and making independent, sound and timely decisions; Ability to accurately handle cash and account for revenue collected; Ability to work independently with little or no supervision; Ability to work as a member of a team and promote a harmonious team environment; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS : Required to work in a public park with overnight camping and day use; Required to work hours other than 8:00 a.m. to 5:00 p.m., with days off other than Saturdays, Sundays, and holidays; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 4, 2024, 11:59:00 PM
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER E9315C TYPE OF RECRUITMENT This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted from February 19, 2016 until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE THE SUPPLEMENTAL QUESTIONNAIRE AND TO UPDATE LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries. We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. CLASSIFICATION STANDARDS: Positions allocable to this supervisory level class have responsibility, through subordinate supervisors, for one of several election processes including: the receipt, inspection, storage and recording of voted ballot cards; the monitoring of check-in center operations; or the resolution of vote center operational problems. Incumbents in these positions must possess knowledge of departmental policies and procedures and election processes and operations. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Supervises the work of subordinate supervisors in the receipt, inspection, storage and recording of voted ballot cards at a tally center.] Assigns Election Assistant II's to resolve vote center operational problems. Receives, evaluates and resolves vote center operational problems. Directs 30-40 Election Assistant II's supervising the processing of voted ballot cards ensuring proper procedures are applied. Resolves difficult problems referred by Election Assistant II's. Prepares records, reports and correspondence concerning activities of the department. Plans and directs voter outreach activities. Trains subordinate staff on voter outreach activities. Provides trainings to vote center workers. Operates election votes collection centers. Requirements SELECTION REQUIREMENT Option I: One (1) year full-time*, staff** experience or Option II: One (1) year full-time*, prior election experience LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS : Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: *Full-time experience is evaluated on the basis of a verifiable 40-hour workweek. Work performed part-time will be prorated on a month-for-month basis. **Staff experience is defined as work in an advisory capacity to line managers to provide program and administrative support. Work includes assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and, programs and procedures for accomplishing work objectives. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required . The assessment is intended to merely qualify applicants. Qualification will be based on information provided on the Supplemental Questionnaire that pertain to the areas of the Selection Requirements. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every twelve (12) months; doing so, will result in the rejection of your application. VACANCY INFORMATION : The positions are for TEMPORARY EMPLOYEMENT ONLY. The eligible register for this examination will be used to fill temporary vacancies in the Registrar-Recorder/County Clerk or any of its facilities. Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add CChavez@rrcc.lacounty.gov , info@governmentjobs.com , Noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov, to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-3399 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 CONTACT INFO Department Contact Name: Christina Chavez Department Contact Phone: (562) 462-3399 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
Mar 05, 2024
Temporary
Position/Program Information EXAM NUMBER E9315C TYPE OF RECRUITMENT This TEMPORARY job opportunity is open to the public. FILING PERIOD Applications will be accepted from February 19, 2016 until the needs of the department are met and is subject to closure without prior notice. REBULLETIN INFORMATION THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE THE SUPPLEMENTAL QUESTIONNAIRE AND TO UPDATE LANGUAGE UNDER ADDITIONAL INFORMATION. Get ready to join one of the nation's largest county employers! Recognized by Forbes as one of America's Best Large Employers, the County of Los Angeles offers broad career growth and competitive salaries. We are the largest employer in Southern California, with opportunities for you to make a difference in the lives of over 10 million residents. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. CLASSIFICATION STANDARDS: Positions allocable to this supervisory level class have responsibility, through subordinate supervisors, for one of several election processes including: the receipt, inspection, storage and recording of voted ballot cards; the monitoring of check-in center operations; or the resolution of vote center operational problems. Incumbents in these positions must possess knowledge of departmental policies and procedures and election processes and operations. Essential Job Functions ESSENTIAL DUTIES INCLUDE, BUT ARE NOT LIMITED TO: Supervises the work of subordinate supervisors in the receipt, inspection, storage and recording of voted ballot cards at a tally center.] Assigns Election Assistant II's to resolve vote center operational problems. Receives, evaluates and resolves vote center operational problems. Directs 30-40 Election Assistant II's supervising the processing of voted ballot cards ensuring proper procedures are applied. Resolves difficult problems referred by Election Assistant II's. Prepares records, reports and correspondence concerning activities of the department. Plans and directs voter outreach activities. Trains subordinate staff on voter outreach activities. Provides trainings to vote center workers. Operates election votes collection centers. Requirements SELECTION REQUIREMENT Option I: One (1) year full-time*, staff** experience or Option II: One (1) year full-time*, prior election experience LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS : Physical Class 2 - Light Work: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: *Full-time experience is evaluated on the basis of a verifiable 40-hour workweek. Work performed part-time will be prorated on a month-for-month basis. **Staff experience is defined as work in an advisory capacity to line managers to provide program and administrative support. Work includes assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and, programs and procedures for accomplishing work objectives. Additional Information EXAMINATION CONTENT: This is a noncompetitive assessment process and taking an exam is not required . The assessment is intended to merely qualify applicants. Qualification will be based on information provided on the Supplemental Questionnaire that pertain to the areas of the Selection Requirements. ELIGIBILITY INFORMATION: Applicants will be processed on an as-received basis and promulgated to the eligible register accordingly. Applicants will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every twelve (12) months; doing so, will result in the rejection of your application. VACANCY INFORMATION : The positions are for TEMPORARY EMPLOYEMENT ONLY. The eligible register for this examination will be used to fill temporary vacancies in the Registrar-Recorder/County Clerk or any of its facilities. Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION: It is important that you provide a valid email address. Please add CChavez@rrcc.lacounty.gov , info@governmentjobs.com , Noreply@governmentjobs.com , rrccexams@rrcc.lacounty.gov and the domain rrcc.lacounty.gov, to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Should any of your contact information change, including mailing address, please notify our office. HOW TO APPLY: Applications must be filed online only. We must receive your application before 5:00 P.M., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green “Apply" button at the top right of this posting. You can also track the status of your application using this websitehttps://www.governmentjobs.com/careers/lacounty. Plan to submit your online application as soon as possible, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/LAcounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements as listed on this job posting. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTICES: Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from the Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. PLEASE REVIEW YOUR APPLICATION CAREFULLY AND COMPLETELY PRIOR TO CLICKING THE "SUBMIT" BUTTON SOCIAL SECURITY INFORMATION: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORDS: All applicants must file their application online using their own user ID and password. Using a family member or friend's use ID and password may erase a candidate's original application record and is subject to disqualification from this examination. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for updated information at https://lacountylibrary.org/library-locator . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. What Happens Next? We ask that you submit your application by clicking on the green "Apply" button at the top of the job posting. If you need assistance or have questions, please contact us using the following information: ADA Coordinator Phone: (562) 462-3399 Teletype Phone: 800-899-4099 Alternate TTY Phone: 800-897-0077 California Relay Services Phone: 800-735-2922 CONTACT INFO Department Contact Name: Christina Chavez Department Contact Phone: (562) 462-3399 Department Contact Email: rrccexams@rrcc.lacounty.gov For detailed information, please click here
City of Long Beach, CA
Long Beach, CA, United States
DESCRIPTION THE POSITION The Department of Human Resources is currently hiring a part-time, unclassified Assistant Administrative Analyst I-II, Non-Career (Confidential). This role will be part of the newly created Organizational Development Division, spearheading innovative programs, initiatives, and concepts to drive positive transformation within the City's workforce, enhancing learning, professional development, and overall organizational culture. Under the direction of the Organizational Development Officer, the selected candidate will actively contribute to the planning and execution of strategic programs, including workforce planning, e-learning plans, marketing professional development opportunities, and coordinating training academy initiatives. Responsibilities will involve providing comprehensive administrative support, facilitating seamless communication, and assisting in project management to drive the divisions goals forward and enhance overall organizational effectiveness. Non-Career employees are allowed a maximum of 1,600 work hours available over a 12 month period and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions. THE DEPARTMENT The Human Resources Department provides the full range of human resources support services to 24 departments throughout the city. HR's services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City's greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to strategically support the City and its departments in attracting, developing, and retaining a highly skilled an diverse workforce. Our vision is to make Long Beach an employer of choice through a commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce. EXAMPLES OF DUTIES Act as a liaison, providing expert guidance to City departments regarding the Learning Management System (LMS). Assist in enhancing the New Employee Orientation (NEO) process to ensure a seamless and effective onboarding experience. Plays a pivotal role in supporting city-wide training and development programs. Monitors and analyzes training participation and participant evaluation results in order to identify training success, impacts, improvements, and usefulness; conducts city-wide satisfactions surveys and needs assessments to assist in developing the department's strategic plan. Develop and implement procedures to improve organizational effectiveness and process efficiency. Converts instructor-led classes into interactive e-learning courses; creates captivating e-learning materials and activities that engage and enrich the learning experience. Promote a culture of continuous improvement within the organization and facilitate adaptation to changes in the market and industry. Independently engage in extensive research and analysis to gather insights and perform support tasks such as preparing and processing documents, coordinating with different departments to gather data, answering calls and correspondence, liaising with external parties, and participating in developing plans. Assist with the development and maintenance of LMS database. Filter data by reviewing reports and performance indicators to identify issues in data sets and create reports on results. Research, interpreting and applying federal and state regulations, memoranda of understanding, and city policies and procedures. Deliver oral presentations. Produce periodic progress reports on the implementation of organizational development programs and projects. Develop and organize training manuals, multimedia visual aids, and other materials. Serve as back-up to Personnel Analyst Assist in various aspects of contract administration. Serve as a liaison to City Departments Perform other related duties and special projects as assigned. REQUIREMENTS TO FILE Graduation from an accredited college or university with a bachelor's degree in Public Administration, Business Administration, Human Resources, Sociology, Psychology, Communications, or a closely related field. Professional, technical and/or paraprofessional experience (equivalent to an Administrative Aide I-II with the City of Long Beach, or higher) that offers specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis. *Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristics on the form. Degrees must indicate the field of study and transcripts must indicate the field of study and degree conferred date. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing. Desirable Qualifications: Masters Degree in Public Administration, Business Administration, Human Resources, Sociology, Psychology or Communications; Proficiency in Microsoft Excel; Creative and self-motivated; Familiarity with principles and practices of diversity, inclusion, and equity; Experience with developing online learning materials; Experience in facilitating trainings; Strong facilitation and communication skills; Experience in workforce planning and development strategies; Ability to make effective presentations to individuals and groups; Experience in Human Resources functions, organizational development, and training. SELECTION PROCEDURE This recruitment will close at 11:59 PM Pacific Time on Tuesday, April 2, 2024 . To be considered, please submit an online application, including a cover letter, resume, and proof of education in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please contact 562-570-7915 . The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact 562-570 -7915 or TIRecruitments@longbeach.gov . In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.Closing Date/Time: 4/2/2024 11:59 PM Pacific
Mar 20, 2024
Part Time
DESCRIPTION THE POSITION The Department of Human Resources is currently hiring a part-time, unclassified Assistant Administrative Analyst I-II, Non-Career (Confidential). This role will be part of the newly created Organizational Development Division, spearheading innovative programs, initiatives, and concepts to drive positive transformation within the City's workforce, enhancing learning, professional development, and overall organizational culture. Under the direction of the Organizational Development Officer, the selected candidate will actively contribute to the planning and execution of strategic programs, including workforce planning, e-learning plans, marketing professional development opportunities, and coordinating training academy initiatives. Responsibilities will involve providing comprehensive administrative support, facilitating seamless communication, and assisting in project management to drive the divisions goals forward and enhance overall organizational effectiveness. Non-Career employees are allowed a maximum of 1,600 work hours available over a 12 month period and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions. THE DEPARTMENT The Human Resources Department provides the full range of human resources support services to 24 departments throughout the city. HR's services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City's greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to strategically support the City and its departments in attracting, developing, and retaining a highly skilled an diverse workforce. Our vision is to make Long Beach an employer of choice through a commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce. EXAMPLES OF DUTIES Act as a liaison, providing expert guidance to City departments regarding the Learning Management System (LMS). Assist in enhancing the New Employee Orientation (NEO) process to ensure a seamless and effective onboarding experience. Plays a pivotal role in supporting city-wide training and development programs. Monitors and analyzes training participation and participant evaluation results in order to identify training success, impacts, improvements, and usefulness; conducts city-wide satisfactions surveys and needs assessments to assist in developing the department's strategic plan. Develop and implement procedures to improve organizational effectiveness and process efficiency. Converts instructor-led classes into interactive e-learning courses; creates captivating e-learning materials and activities that engage and enrich the learning experience. Promote a culture of continuous improvement within the organization and facilitate adaptation to changes in the market and industry. Independently engage in extensive research and analysis to gather insights and perform support tasks such as preparing and processing documents, coordinating with different departments to gather data, answering calls and correspondence, liaising with external parties, and participating in developing plans. Assist with the development and maintenance of LMS database. Filter data by reviewing reports and performance indicators to identify issues in data sets and create reports on results. Research, interpreting and applying federal and state regulations, memoranda of understanding, and city policies and procedures. Deliver oral presentations. Produce periodic progress reports on the implementation of organizational development programs and projects. Develop and organize training manuals, multimedia visual aids, and other materials. Serve as back-up to Personnel Analyst Assist in various aspects of contract administration. Serve as a liaison to City Departments Perform other related duties and special projects as assigned. REQUIREMENTS TO FILE Graduation from an accredited college or university with a bachelor's degree in Public Administration, Business Administration, Human Resources, Sociology, Psychology, Communications, or a closely related field. Professional, technical and/or paraprofessional experience (equivalent to an Administrative Aide I-II with the City of Long Beach, or higher) that offers specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis. *Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristics on the form. Degrees must indicate the field of study and transcripts must indicate the field of study and degree conferred date. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing. Desirable Qualifications: Masters Degree in Public Administration, Business Administration, Human Resources, Sociology, Psychology or Communications; Proficiency in Microsoft Excel; Creative and self-motivated; Familiarity with principles and practices of diversity, inclusion, and equity; Experience with developing online learning materials; Experience in facilitating trainings; Strong facilitation and communication skills; Experience in workforce planning and development strategies; Ability to make effective presentations to individuals and groups; Experience in Human Resources functions, organizational development, and training. SELECTION PROCEDURE This recruitment will close at 11:59 PM Pacific Time on Tuesday, April 2, 2024 . To be considered, please submit an online application, including a cover letter, resume, and proof of education in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please contact 562-570-7915 . The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact 562-570 -7915 or TIRecruitments@longbeach.gov . In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.Closing Date/Time: 4/2/2024 11:59 PM Pacific
MARIN COUNTY, CA
San Rafael, California, United States
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity: DEPARTMENT OF HEALTH & HUMAN SERVICES : At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service. ABOUT THE POSITION The Senior Bill ing Assistant (Senior Accounting Assistant) is part of the Centralized Billing Unit in the Health and Human Services Departments’ (HHS) Office of Finance. The Senior Billing Assistant works with the Billing Team to perform a high volume of claiming medical services to governmental and commercial insurance carriers, claims processing and follow-up, and client billing and dispute resolution. Additional duties include client account maintenance, payment posting and preparing bank deposits, preparing and sending client statements, processing client collection accounts and various billing reports and reconciliation. There is currently two (2) full-time vacancy in the HHS Office of Finance, Centralized Billing Unit, serving Behavioral Health and Recovery Services. HYBRID WORK SCHEDULE : Health and Human Services has embraced a hybrid work schedule that considers that some duties of this position may be performed remotely. An option to telework up to three days per week and work the remaining days onsite in San Rafael, CA i s available; however, the successful candidate must be able to report to County facilities for meetings, work assignments, and/or disaster service work upon short notice, as needed and deemed appropriate. While onboarding and training, the successful candidate may be required to work primarily onsite before establishing a hybrid work schedule. ABOUT YOU Our Highly Qualified Candidate: The ideal candidate has experience working in a medical administrative setting with at least one year of experience in medical billing and reimbursement. The Senior Billing Assistant has experience in claiming medical services to either governmental or commercial insurance carriers including payment posting, claims follow-up, and denial research and resolution. The ideal candidate also has excellent communication skills, is detail-oriented, well organized and has experience assisting in financial and client account maintenance, data entry and reconciliation of various spreadsheets and fiscal reports. Experience using practice management software, electronic health record software and the Microsoft suite is preferred. Administrative support and Behavioral Health experience are also desirable. We recognize your time is valuable, so please note that you must have at least the following required Minimum Qualifications in order to be considered for this position: Three years of experience in accounting and/or financial office support work that includes preparing, processing, and maintaining accounting documents and records, and the use of related accounting computer software. Education or professional training that is directly related to the work may be substituted for up to one year of the required experience. For more detailed information about this classification, including the minimum qualifications, please click here: Senior Accounting Assistant class specification. ABOUT THE PROCESS All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails. TESTING AND ELIGIBLE LIST : Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment will be used to fill the current vacancy and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active. SPECIAL REQUIREMENTS : Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment. DISASTER SERVICE WORKERS : All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 3/28/2024 4:00 PM Pacific
Mar 18, 2024
Full Time
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity: DEPARTMENT OF HEALTH & HUMAN SERVICES : At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service. ABOUT THE POSITION The Senior Bill ing Assistant (Senior Accounting Assistant) is part of the Centralized Billing Unit in the Health and Human Services Departments’ (HHS) Office of Finance. The Senior Billing Assistant works with the Billing Team to perform a high volume of claiming medical services to governmental and commercial insurance carriers, claims processing and follow-up, and client billing and dispute resolution. Additional duties include client account maintenance, payment posting and preparing bank deposits, preparing and sending client statements, processing client collection accounts and various billing reports and reconciliation. There is currently two (2) full-time vacancy in the HHS Office of Finance, Centralized Billing Unit, serving Behavioral Health and Recovery Services. HYBRID WORK SCHEDULE : Health and Human Services has embraced a hybrid work schedule that considers that some duties of this position may be performed remotely. An option to telework up to three days per week and work the remaining days onsite in San Rafael, CA i s available; however, the successful candidate must be able to report to County facilities for meetings, work assignments, and/or disaster service work upon short notice, as needed and deemed appropriate. While onboarding and training, the successful candidate may be required to work primarily onsite before establishing a hybrid work schedule. ABOUT YOU Our Highly Qualified Candidate: The ideal candidate has experience working in a medical administrative setting with at least one year of experience in medical billing and reimbursement. The Senior Billing Assistant has experience in claiming medical services to either governmental or commercial insurance carriers including payment posting, claims follow-up, and denial research and resolution. The ideal candidate also has excellent communication skills, is detail-oriented, well organized and has experience assisting in financial and client account maintenance, data entry and reconciliation of various spreadsheets and fiscal reports. Experience using practice management software, electronic health record software and the Microsoft suite is preferred. Administrative support and Behavioral Health experience are also desirable. We recognize your time is valuable, so please note that you must have at least the following required Minimum Qualifications in order to be considered for this position: Three years of experience in accounting and/or financial office support work that includes preparing, processing, and maintaining accounting documents and records, and the use of related accounting computer software. Education or professional training that is directly related to the work may be substituted for up to one year of the required experience. For more detailed information about this classification, including the minimum qualifications, please click here: Senior Accounting Assistant class specification. ABOUT THE PROCESS All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails. TESTING AND ELIGIBLE LIST : Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment will be used to fill the current vacancy and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active. SPECIAL REQUIREMENTS : Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment. DISASTER SERVICE WORKERS : All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 3/28/2024 4:00 PM Pacific