CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees . Why join the City of Oakland Police D epartment? The City of Oakland Police Department is hiring for the position of Police Records Specialist. The Oakland Police Department was formed in 1853 by Oakland founder and first Mayor Horace W. Carpentier. The Oakland Police Department wants the best and brightest who are willing to innovate and are ready to serve a diverse community in one of the greatest cities in California . Come join our team! This is a fantastic opportunity to begin your career in public safety. Police Records Specialists are non-sworn civilian positions. As a Police Records Specialist you will coordinate with sworn and civilian staff and the general public in transactions involving warrants, records, subpoenas, and other litigation-related requests. You will maintain complex internal automated record systems, and access and update state and federal criminal history data systems and to assist callers and visitors by supplying information or directing requests. We are currently recruiting to fill four (4) vacancies. The ideal candidate will have experience providing excellent customer service by phone and in person, while maintaining a high level of confidentiality. The Oakland Police Department is seeking energetic, well-organized Records Specialists who take initiative, have good judgment and are meticulous when completing tasks. We are looking for someone who is: Hardworking and results-driven. You will manage multiple assignments and balance priorities in a fast-paced environment. Focused. You will maintain focus under pressure and exhibit stable performance under stress or opposition. An effective communicator. You will communicate effectively both verbally and in writing to clearly convey information and ideas. Adaptable and detail-oriented. You will learn new techniques, keep accurate records, follow instructions, and comply with company policies. A self-motivated team player. You will work independently and as part of a team, and have a positive attitude. Flexible with their schedule. You will work various shifts, including 3:00pm - 11:00pm or 11:00pm - 7:00am, weekends, and holidays. What you will typically be responsible for: Accessing and inputting data into automated criminal history systems involving warrants, records, subpoenas, and other litigation-related requests. Maintaining internal recordkeeping systems and providing information in compliance with federal and state regulations. Coordinating and conducting transactions with other employees, sworn and civilian staff, and the public in matters requiring knowledge and analytical application of Police Department rules, policies, and procedures. Performing reception duties, including accepting applications, greeting visitors, and responding to phone requests. Read the complete job description by clicking the link below Police Records Specialist *Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: You will work with a dedicated team of professionals in an environment that provides learning and training opportunities. You will gain the personal satisfaction that comes from applying your knowledge and skills in a field that directly benefits communities through service to the criminal justice system. You will gain exposure to the many services offered by the City of Oakland Police Department. A few challenges you might face in this job: You will work in a stressful environment that includes prioritizing multiple assignments with competing deadlines and encountering disturbing information about crimes. You may be asked to work overtime to meet the needs of our customers. Competencies Required: Attention to Detai l: Focusing on the details of work content, work steps, and final work products Building & Maintaining Relationships : Establishing rapport and maintaining mutually productive relationships Critical Thinking : Analytically and logically evaluating information, propositions, and claims Delivering Results : Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks Handling Stress : Maintaining emotional stability and self-control under pressure, challenge, or adversity Legal & Regulatory Navigation : Understanding, interpreting, and ensuring compliance with laws and regulations Oral Communication : Engaging effectively in dialogue Presentation Skill : Formally delivering information to groups Professional Integrity & Ethics : Displaying honesty, adherence to principles, and personal accountability Safety Focus : Showing vigilance and care in identifying and addressing health risks and safety hazards Using Technology : Working with electronic hardware and software applications Writing : Communicating effectively in writing Minimum Requirements for Application This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. This is a public contact position. The City highly encourages all bilingual candidates to apply! Some positions may require bilingual skills in Spanish, Cantonese, or Mandarin. Under the authority of Civil Service Rules Section 5.03, if a position requires bilingual language skills, only those candidates who have indicated they are bilingual in the required language(s) will be referred. Bilingual candidates will be required to successfully pass a language proficiency test if selected for hire. Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to completion of the twelfth grade. Additional business or computer courses are desirable. Experience: One year of full-time work experience comparable to Office Assistant II or Administrative Assistant I in the City of Oakland or equivalent experience. License or Certificate: The ability to type a net speed of 35 words per minute (wpm) on a five (5) minute typing test. Other Requirements: Must be eighteen (18) years or older. Must pass a background investigation. Must pass a Department of Justice fingerprint check, which allows special access to law enforcement data systems. Must pass a six (6) hour Department of Justice training course regulating access to law enforcement data systems. Must meet Department of Justice and other training mandates regulating access to law enforcement data systems. Desirable Qualifications: Experience working in a crime lab or police department. Experience working with Laboratory Information Management Systems (LIMS). Experience with data analytics. Experience handling evidence. Experience with National Integrated Ballistic Information Network (NIBIN). Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be invited to take an online multiple-choice test. You’ll have 7 days to complete the test once the link is sent to your email. This is tentatively planned to launch during the week of April 22, 2024. For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (multiple-choice test, structured interview, writing exercise, performance exam) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame. Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. What’s in it for you? 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Ellaine Reyes at ereyes2@oaklandca.gov. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 4/5/2024 11:59 PM Pacific
Mar 23, 2024
Full Time
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees . Why join the City of Oakland Police D epartment? The City of Oakland Police Department is hiring for the position of Police Records Specialist. The Oakland Police Department was formed in 1853 by Oakland founder and first Mayor Horace W. Carpentier. The Oakland Police Department wants the best and brightest who are willing to innovate and are ready to serve a diverse community in one of the greatest cities in California . Come join our team! This is a fantastic opportunity to begin your career in public safety. Police Records Specialists are non-sworn civilian positions. As a Police Records Specialist you will coordinate with sworn and civilian staff and the general public in transactions involving warrants, records, subpoenas, and other litigation-related requests. You will maintain complex internal automated record systems, and access and update state and federal criminal history data systems and to assist callers and visitors by supplying information or directing requests. We are currently recruiting to fill four (4) vacancies. The ideal candidate will have experience providing excellent customer service by phone and in person, while maintaining a high level of confidentiality. The Oakland Police Department is seeking energetic, well-organized Records Specialists who take initiative, have good judgment and are meticulous when completing tasks. We are looking for someone who is: Hardworking and results-driven. You will manage multiple assignments and balance priorities in a fast-paced environment. Focused. You will maintain focus under pressure and exhibit stable performance under stress or opposition. An effective communicator. You will communicate effectively both verbally and in writing to clearly convey information and ideas. Adaptable and detail-oriented. You will learn new techniques, keep accurate records, follow instructions, and comply with company policies. A self-motivated team player. You will work independently and as part of a team, and have a positive attitude. Flexible with their schedule. You will work various shifts, including 3:00pm - 11:00pm or 11:00pm - 7:00am, weekends, and holidays. What you will typically be responsible for: Accessing and inputting data into automated criminal history systems involving warrants, records, subpoenas, and other litigation-related requests. Maintaining internal recordkeeping systems and providing information in compliance with federal and state regulations. Coordinating and conducting transactions with other employees, sworn and civilian staff, and the public in matters requiring knowledge and analytical application of Police Department rules, policies, and procedures. Performing reception duties, including accepting applications, greeting visitors, and responding to phone requests. Read the complete job description by clicking the link below Police Records Specialist *Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: You will work with a dedicated team of professionals in an environment that provides learning and training opportunities. You will gain the personal satisfaction that comes from applying your knowledge and skills in a field that directly benefits communities through service to the criminal justice system. You will gain exposure to the many services offered by the City of Oakland Police Department. A few challenges you might face in this job: You will work in a stressful environment that includes prioritizing multiple assignments with competing deadlines and encountering disturbing information about crimes. You may be asked to work overtime to meet the needs of our customers. Competencies Required: Attention to Detai l: Focusing on the details of work content, work steps, and final work products Building & Maintaining Relationships : Establishing rapport and maintaining mutually productive relationships Critical Thinking : Analytically and logically evaluating information, propositions, and claims Delivering Results : Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks Handling Stress : Maintaining emotional stability and self-control under pressure, challenge, or adversity Legal & Regulatory Navigation : Understanding, interpreting, and ensuring compliance with laws and regulations Oral Communication : Engaging effectively in dialogue Presentation Skill : Formally delivering information to groups Professional Integrity & Ethics : Displaying honesty, adherence to principles, and personal accountability Safety Focus : Showing vigilance and care in identifying and addressing health risks and safety hazards Using Technology : Working with electronic hardware and software applications Writing : Communicating effectively in writing Minimum Requirements for Application This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. This is a public contact position. The City highly encourages all bilingual candidates to apply! Some positions may require bilingual skills in Spanish, Cantonese, or Mandarin. Under the authority of Civil Service Rules Section 5.03, if a position requires bilingual language skills, only those candidates who have indicated they are bilingual in the required language(s) will be referred. Bilingual candidates will be required to successfully pass a language proficiency test if selected for hire. Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to completion of the twelfth grade. Additional business or computer courses are desirable. Experience: One year of full-time work experience comparable to Office Assistant II or Administrative Assistant I in the City of Oakland or equivalent experience. License or Certificate: The ability to type a net speed of 35 words per minute (wpm) on a five (5) minute typing test. Other Requirements: Must be eighteen (18) years or older. Must pass a background investigation. Must pass a Department of Justice fingerprint check, which allows special access to law enforcement data systems. Must pass a six (6) hour Department of Justice training course regulating access to law enforcement data systems. Must meet Department of Justice and other training mandates regulating access to law enforcement data systems. Desirable Qualifications: Experience working in a crime lab or police department. Experience working with Laboratory Information Management Systems (LIMS). Experience with data analytics. Experience handling evidence. Experience with National Integrated Ballistic Information Network (NIBIN). Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be invited to take an online multiple-choice test. You’ll have 7 days to complete the test once the link is sent to your email. This is tentatively planned to launch during the week of April 22, 2024. For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (multiple-choice test, structured interview, writing exercise, performance exam) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame. Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. What’s in it for you? 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Ellaine Reyes at ereyes2@oaklandca.gov. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 4/5/2024 11:59 PM Pacific
Announcement Number: 46713 Open to all qualified persons. Posted 03/20/2024 Close Date: 04/03/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Marijuana Program Inspectors are responsible for monitoring Statewide, privately owned marijuana facilities including cultivation facilities, facilities for the production of edible marijuana or marijuana-infused products, independent testing laboratories, distributors and marijuana dispensaries to ensure compliance with State laws and regulations and for public health protection. Under general supervision, incumbents perform the full range of duties as described in the series concept and may provide lead work supervision to lower-level Inspectors. This is for a Cannabis Laboratory Inspector II position with the CCB. This position performs specialized duties for the Nevada Cannabis Compliance Board and the organization under direct supervision of a Cannabis Program Inspector III. The incumbent will conduct inspections of cannabis Independent Testing Laboratory establishments for compliance with the rules and regulations of the Nevada Cannabis Compliance Board, validate testing methods, identify violations, conduct investigations as needed, document results, and prepare reports of findings. Examples of areas for inspection include storage of cannabis products, laboratory reports, testing practices, validation methods, analytical instrumentation and equipment. Review facility policies and procedures, quality assurance programs, and facility records, to determine whether product services are being provided in accordance with applicable standards. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/10/10_0a-Psychiatric/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in allied health sciences, biology, chemistry, environmental engineering, environmental health, environmental science, geology, physics, sanitary engineering, or closely related field and two years of professional experience performing laboratory analysis and/or conducting inspections and/or investigations; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Cannabis Program Inspector I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes College or university transcripts and/or documentation of registration as an Environmental Health Specialist (R.E.H.S.) are required at the time of application. Special Requirements Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a preemployment screening test for controlled substances. These positions will be identified at the time of recruitment. A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment. Persons offered employment in this series must submit to a criminal background investigation. Exposure to the odor and/or the handling of cannabis, cannabis infused products, and products used to cultivate cannabis are a component of this position. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Mar 21, 2024
Full Time
Announcement Number: 46713 Open to all qualified persons. Posted 03/20/2024 Close Date: 04/03/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Marijuana Program Inspectors are responsible for monitoring Statewide, privately owned marijuana facilities including cultivation facilities, facilities for the production of edible marijuana or marijuana-infused products, independent testing laboratories, distributors and marijuana dispensaries to ensure compliance with State laws and regulations and for public health protection. Under general supervision, incumbents perform the full range of duties as described in the series concept and may provide lead work supervision to lower-level Inspectors. This is for a Cannabis Laboratory Inspector II position with the CCB. This position performs specialized duties for the Nevada Cannabis Compliance Board and the organization under direct supervision of a Cannabis Program Inspector III. The incumbent will conduct inspections of cannabis Independent Testing Laboratory establishments for compliance with the rules and regulations of the Nevada Cannabis Compliance Board, validate testing methods, identify violations, conduct investigations as needed, document results, and prepare reports of findings. Examples of areas for inspection include storage of cannabis products, laboratory reports, testing practices, validation methods, analytical instrumentation and equipment. Review facility policies and procedures, quality assurance programs, and facility records, to determine whether product services are being provided in accordance with applicable standards. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/10/10_0a-Psychiatric/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in allied health sciences, biology, chemistry, environmental engineering, environmental health, environmental science, geology, physics, sanitary engineering, or closely related field and two years of professional experience performing laboratory analysis and/or conducting inspections and/or investigations; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Cannabis Program Inspector I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes College or university transcripts and/or documentation of registration as an Environmental Health Specialist (R.E.H.S.) are required at the time of application. Special Requirements Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a preemployment screening test for controlled substances. These positions will be identified at the time of recruitment. A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment. Persons offered employment in this series must submit to a criminal background investigation. Exposure to the odor and/or the handling of cannabis, cannabis infused products, and products used to cultivate cannabis are a component of this position. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
State of Nevada
Boulder City, Nevada, United States
Announcement Number: 46713 Open to all qualified persons. Posted 03/20/2024 Close Date: 04/03/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Marijuana Program Inspectors are responsible for monitoring Statewide, privately owned marijuana facilities including cultivation facilities, facilities for the production of edible marijuana or marijuana-infused products, independent testing laboratories, distributors and marijuana dispensaries to ensure compliance with State laws and regulations and for public health protection. Under general supervision, incumbents perform the full range of duties as described in the series concept and may provide lead work supervision to lower-level Inspectors. This is for a Cannabis Laboratory Inspector II position with the CCB. This position performs specialized duties for the Nevada Cannabis Compliance Board and the organization under direct supervision of a Cannabis Program Inspector III. The incumbent will conduct inspections of cannabis Independent Testing Laboratory establishments for compliance with the rules and regulations of the Nevada Cannabis Compliance Board, validate testing methods, identify violations, conduct investigations as needed, document results, and prepare reports of findings. Examples of areas for inspection include storage of cannabis products, laboratory reports, testing practices, validation methods, analytical instrumentation and equipment. Review facility policies and procedures, quality assurance programs, and facility records, to determine whether product services are being provided in accordance with applicable standards. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/10/10_0a-Psychiatric/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in allied health sciences, biology, chemistry, environmental engineering, environmental health, environmental science, geology, physics, sanitary engineering, or closely related field and two years of professional experience performing laboratory analysis and/or conducting inspections and/or investigations; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Cannabis Program Inspector I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes College or university transcripts and/or documentation of registration as an Environmental Health Specialist (R.E.H.S.) are required at the time of application. Special Requirements Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a preemployment screening test for controlled substances. These positions will be identified at the time of recruitment. A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment. Persons offered employment in this series must submit to a criminal background investigation. Exposure to the odor and/or the handling of cannabis, cannabis infused products, and products used to cultivate cannabis are a component of this position. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Mar 21, 2024
Full Time
Announcement Number: 46713 Open to all qualified persons. Posted 03/20/2024 Close Date: 04/03/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Marijuana Program Inspectors are responsible for monitoring Statewide, privately owned marijuana facilities including cultivation facilities, facilities for the production of edible marijuana or marijuana-infused products, independent testing laboratories, distributors and marijuana dispensaries to ensure compliance with State laws and regulations and for public health protection. Under general supervision, incumbents perform the full range of duties as described in the series concept and may provide lead work supervision to lower-level Inspectors. This is for a Cannabis Laboratory Inspector II position with the CCB. This position performs specialized duties for the Nevada Cannabis Compliance Board and the organization under direct supervision of a Cannabis Program Inspector III. The incumbent will conduct inspections of cannabis Independent Testing Laboratory establishments for compliance with the rules and regulations of the Nevada Cannabis Compliance Board, validate testing methods, identify violations, conduct investigations as needed, document results, and prepare reports of findings. Examples of areas for inspection include storage of cannabis products, laboratory reports, testing practices, validation methods, analytical instrumentation and equipment. Review facility policies and procedures, quality assurance programs, and facility records, to determine whether product services are being provided in accordance with applicable standards. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/10/10_0a-Psychiatric/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in allied health sciences, biology, chemistry, environmental engineering, environmental health, environmental science, geology, physics, sanitary engineering, or closely related field and two years of professional experience performing laboratory analysis and/or conducting inspections and/or investigations; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Cannabis Program Inspector I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes College or university transcripts and/or documentation of registration as an Environmental Health Specialist (R.E.H.S.) are required at the time of application. Special Requirements Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a preemployment screening test for controlled substances. These positions will be identified at the time of recruitment. A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment. Persons offered employment in this series must submit to a criminal background investigation. Exposure to the odor and/or the handling of cannabis, cannabis infused products, and products used to cultivate cannabis are a component of this position. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
State of Nevada
Indian Springs, Nevada, United States
Announcement Number: 46713 Open to all qualified persons. Posted 03/20/2024 Close Date: 04/03/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Marijuana Program Inspectors are responsible for monitoring Statewide, privately owned marijuana facilities including cultivation facilities, facilities for the production of edible marijuana or marijuana-infused products, independent testing laboratories, distributors and marijuana dispensaries to ensure compliance with State laws and regulations and for public health protection. Under general supervision, incumbents perform the full range of duties as described in the series concept and may provide lead work supervision to lower-level Inspectors. This is for a Cannabis Laboratory Inspector II position with the CCB. This position performs specialized duties for the Nevada Cannabis Compliance Board and the organization under direct supervision of a Cannabis Program Inspector III. The incumbent will conduct inspections of cannabis Independent Testing Laboratory establishments for compliance with the rules and regulations of the Nevada Cannabis Compliance Board, validate testing methods, identify violations, conduct investigations as needed, document results, and prepare reports of findings. Examples of areas for inspection include storage of cannabis products, laboratory reports, testing practices, validation methods, analytical instrumentation and equipment. Review facility policies and procedures, quality assurance programs, and facility records, to determine whether product services are being provided in accordance with applicable standards. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/10/10_0a-Psychiatric/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in allied health sciences, biology, chemistry, environmental engineering, environmental health, environmental science, geology, physics, sanitary engineering, or closely related field and two years of professional experience performing laboratory analysis and/or conducting inspections and/or investigations; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Cannabis Program Inspector I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes College or university transcripts and/or documentation of registration as an Environmental Health Specialist (R.E.H.S.) are required at the time of application. Special Requirements Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a preemployment screening test for controlled substances. These positions will be identified at the time of recruitment. A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment. Persons offered employment in this series must submit to a criminal background investigation. Exposure to the odor and/or the handling of cannabis, cannabis infused products, and products used to cultivate cannabis are a component of this position. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Mar 21, 2024
Full Time
Announcement Number: 46713 Open to all qualified persons. Posted 03/20/2024 Close Date: 04/03/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Marijuana Program Inspectors are responsible for monitoring Statewide, privately owned marijuana facilities including cultivation facilities, facilities for the production of edible marijuana or marijuana-infused products, independent testing laboratories, distributors and marijuana dispensaries to ensure compliance with State laws and regulations and for public health protection. Under general supervision, incumbents perform the full range of duties as described in the series concept and may provide lead work supervision to lower-level Inspectors. This is for a Cannabis Laboratory Inspector II position with the CCB. This position performs specialized duties for the Nevada Cannabis Compliance Board and the organization under direct supervision of a Cannabis Program Inspector III. The incumbent will conduct inspections of cannabis Independent Testing Laboratory establishments for compliance with the rules and regulations of the Nevada Cannabis Compliance Board, validate testing methods, identify violations, conduct investigations as needed, document results, and prepare reports of findings. Examples of areas for inspection include storage of cannabis products, laboratory reports, testing practices, validation methods, analytical instrumentation and equipment. Review facility policies and procedures, quality assurance programs, and facility records, to determine whether product services are being provided in accordance with applicable standards. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/10/10_0a-Psychiatric/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in allied health sciences, biology, chemistry, environmental engineering, environmental health, environmental science, geology, physics, sanitary engineering, or closely related field and two years of professional experience performing laboratory analysis and/or conducting inspections and/or investigations; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Cannabis Program Inspector I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes College or university transcripts and/or documentation of registration as an Environmental Health Specialist (R.E.H.S.) are required at the time of application. Special Requirements Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a preemployment screening test for controlled substances. These positions will be identified at the time of recruitment. A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment. Persons offered employment in this series must submit to a criminal background investigation. Exposure to the odor and/or the handling of cannabis, cannabis infused products, and products used to cultivate cannabis are a component of this position. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Announcement Number: 46713 Open to all qualified persons. Posted 03/20/2024 Close Date: 04/03/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Marijuana Program Inspectors are responsible for monitoring Statewide, privately owned marijuana facilities including cultivation facilities, facilities for the production of edible marijuana or marijuana-infused products, independent testing laboratories, distributors and marijuana dispensaries to ensure compliance with State laws and regulations and for public health protection. Under general supervision, incumbents perform the full range of duties as described in the series concept and may provide lead work supervision to lower-level Inspectors. This is for a Cannabis Laboratory Inspector II position with the CCB. This position performs specialized duties for the Nevada Cannabis Compliance Board and the organization under direct supervision of a Cannabis Program Inspector III. The incumbent will conduct inspections of cannabis Independent Testing Laboratory establishments for compliance with the rules and regulations of the Nevada Cannabis Compliance Board, validate testing methods, identify violations, conduct investigations as needed, document results, and prepare reports of findings. Examples of areas for inspection include storage of cannabis products, laboratory reports, testing practices, validation methods, analytical instrumentation and equipment. Review facility policies and procedures, quality assurance programs, and facility records, to determine whether product services are being provided in accordance with applicable standards. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/10/10_0a-Psychiatric/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in allied health sciences, biology, chemistry, environmental engineering, environmental health, environmental science, geology, physics, sanitary engineering, or closely related field and two years of professional experience performing laboratory analysis and/or conducting inspections and/or investigations; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Cannabis Program Inspector I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes College or university transcripts and/or documentation of registration as an Environmental Health Specialist (R.E.H.S.) are required at the time of application. Special Requirements Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a preemployment screening test for controlled substances. These positions will be identified at the time of recruitment. A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment. Persons offered employment in this series must submit to a criminal background investigation. Exposure to the odor and/or the handling of cannabis, cannabis infused products, and products used to cultivate cannabis are a component of this position. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Mar 21, 2024
Full Time
Announcement Number: 46713 Open to all qualified persons. Posted 03/20/2024 Close Date: 04/03/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Marijuana Program Inspectors are responsible for monitoring Statewide, privately owned marijuana facilities including cultivation facilities, facilities for the production of edible marijuana or marijuana-infused products, independent testing laboratories, distributors and marijuana dispensaries to ensure compliance with State laws and regulations and for public health protection. Under general supervision, incumbents perform the full range of duties as described in the series concept and may provide lead work supervision to lower-level Inspectors. This is for a Cannabis Laboratory Inspector II position with the CCB. This position performs specialized duties for the Nevada Cannabis Compliance Board and the organization under direct supervision of a Cannabis Program Inspector III. The incumbent will conduct inspections of cannabis Independent Testing Laboratory establishments for compliance with the rules and regulations of the Nevada Cannabis Compliance Board, validate testing methods, identify violations, conduct investigations as needed, document results, and prepare reports of findings. Examples of areas for inspection include storage of cannabis products, laboratory reports, testing practices, validation methods, analytical instrumentation and equipment. Review facility policies and procedures, quality assurance programs, and facility records, to determine whether product services are being provided in accordance with applicable standards. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/10/10_0a-Psychiatric/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in allied health sciences, biology, chemistry, environmental engineering, environmental health, environmental science, geology, physics, sanitary engineering, or closely related field and two years of professional experience performing laboratory analysis and/or conducting inspections and/or investigations; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Cannabis Program Inspector I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes College or university transcripts and/or documentation of registration as an Environmental Health Specialist (R.E.H.S.) are required at the time of application. Special Requirements Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a preemployment screening test for controlled substances. These positions will be identified at the time of recruitment. A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment. Persons offered employment in this series must submit to a criminal background investigation. Exposure to the odor and/or the handling of cannabis, cannabis infused products, and products used to cultivate cannabis are a component of this position. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Announcement Number: 46713 Open to all qualified persons. Posted 03/20/2024 Close Date: 04/03/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Marijuana Program Inspectors are responsible for monitoring Statewide, privately owned marijuana facilities including cultivation facilities, facilities for the production of edible marijuana or marijuana-infused products, independent testing laboratories, distributors and marijuana dispensaries to ensure compliance with State laws and regulations and for public health protection. Under general supervision, incumbents perform the full range of duties as described in the series concept and may provide lead work supervision to lower-level Inspectors. This is for a Cannabis Laboratory Inspector II position with the CCB. This position performs specialized duties for the Nevada Cannabis Compliance Board and the organization under direct supervision of a Cannabis Program Inspector III. The incumbent will conduct inspections of cannabis Independent Testing Laboratory establishments for compliance with the rules and regulations of the Nevada Cannabis Compliance Board, validate testing methods, identify violations, conduct investigations as needed, document results, and prepare reports of findings. Examples of areas for inspection include storage of cannabis products, laboratory reports, testing practices, validation methods, analytical instrumentation and equipment. Review facility policies and procedures, quality assurance programs, and facility records, to determine whether product services are being provided in accordance with applicable standards. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/10/10_0a-Psychiatric/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in allied health sciences, biology, chemistry, environmental engineering, environmental health, environmental science, geology, physics, sanitary engineering, or closely related field and two years of professional experience performing laboratory analysis and/or conducting inspections and/or investigations; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Cannabis Program Inspector I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes College or university transcripts and/or documentation of registration as an Environmental Health Specialist (R.E.H.S.) are required at the time of application. Special Requirements Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a preemployment screening test for controlled substances. These positions will be identified at the time of recruitment. A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment. Persons offered employment in this series must submit to a criminal background investigation. Exposure to the odor and/or the handling of cannabis, cannabis infused products, and products used to cultivate cannabis are a component of this position. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Mar 21, 2024
Full Time
Announcement Number: 46713 Open to all qualified persons. Posted 03/20/2024 Close Date: 04/03/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Marijuana Program Inspectors are responsible for monitoring Statewide, privately owned marijuana facilities including cultivation facilities, facilities for the production of edible marijuana or marijuana-infused products, independent testing laboratories, distributors and marijuana dispensaries to ensure compliance with State laws and regulations and for public health protection. Under general supervision, incumbents perform the full range of duties as described in the series concept and may provide lead work supervision to lower-level Inspectors. This is for a Cannabis Laboratory Inspector II position with the CCB. This position performs specialized duties for the Nevada Cannabis Compliance Board and the organization under direct supervision of a Cannabis Program Inspector III. The incumbent will conduct inspections of cannabis Independent Testing Laboratory establishments for compliance with the rules and regulations of the Nevada Cannabis Compliance Board, validate testing methods, identify violations, conduct investigations as needed, document results, and prepare reports of findings. Examples of areas for inspection include storage of cannabis products, laboratory reports, testing practices, validation methods, analytical instrumentation and equipment. Review facility policies and procedures, quality assurance programs, and facility records, to determine whether product services are being provided in accordance with applicable standards. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/10/10_0a-Psychiatric/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in allied health sciences, biology, chemistry, environmental engineering, environmental health, environmental science, geology, physics, sanitary engineering, or closely related field and two years of professional experience performing laboratory analysis and/or conducting inspections and/or investigations; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Cannabis Program Inspector I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes College or university transcripts and/or documentation of registration as an Environmental Health Specialist (R.E.H.S.) are required at the time of application. Special Requirements Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a preemployment screening test for controlled substances. These positions will be identified at the time of recruitment. A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment. Persons offered employment in this series must submit to a criminal background investigation. Exposure to the odor and/or the handling of cannabis, cannabis infused products, and products used to cultivate cannabis are a component of this position. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary ~REPOSTED TO EXTEND DEADLINE~ (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time temporary position available on or after May 6, 2024 and ending on or before May 6, 2025 in enter Student Equity and Success. Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance. Under the general direction of the Director the Administrative Specialist independently provides specialized administrative and analytical lead work including, but not limited to event planning, financial management, data collection and assessment, property control, personnel, and clerical and reception duties. Working with New Student Orientation, Transition Programs, and Parent and Family programs this position works in collaboration with internal and external partners to facilitate that directly impact student academic achievement, retention, and graduation. Job Duties Duties include but are not limited to: Align funding sources with services and programs funded through multiple accounts. Conduct budget accounting functions including tracking supplies and services, balancing financial, foundation, and payroll reports. Reconcile accounting reports for multiple funds. Monitor expenses and prepare budget and expense reconciliation reports. Review charges for accuracy or discrepancies providing timely reports to the appropriate administrator as needed. Work with the Director to conduct cost analysis and financial planning for department programs, grant applications, and collaborative programs. Oversee the purchasing and procurement processes for the department, including: purchase requisitions, direct pays, purchase and travel card administration and other forms of payments required by the grant. Ensure all required forms and completed in accurate and timely manner. Provide administrative and clerical support for the Director and programs within the department portfolio. Schedule meetings, workshops, retreats using electronic scheduling tools. Coordinate catering in compliance with university policies and procedures. Complete space reservations for internal and external locations, including audio-visual and site layouts. Provide committee support, prepare meeting materials and write minutes. Coordinate travel in accordance with university travel policies and procedures for state, sponsored programs/grant, and auxiliary entities. Conduct intake and triage of student, parent/family, and community concerns always exhibiting sound judgment and professional conduct. Serve as part of the New Student Orientation central operations team providing support as needed, including but not limited to greeting guests, answering phone calls, receiving mail and correspondences, etc. Work collaboratively with office suite staff who share the space to coordinate office coverage and welcome guests. Maintain confidentiality and practice the appropriate campus procedures to safeguard sensitive and confidential data. Maintain appropriate record-keeping to inform unit and division leadership. Research and provide student information to Director, including enrollment, transcripts, grades, and address information. Receive and route documents for review and approval by the Director, ensuring items for review meet policies and are compliant. Develop, coordinate, and communicate internal administrative functions, working collaboratively with VPSA personnel to support division practices and Student Orientation and Transitions operations. Serve as lead and/or project manager working with units in the Orientation and Transitions portfolio to implement projects, meet programmatic goals, meet internal and external reporting deadlines, and maintain compliance (CSU, state, and federal regulations). Draft communications on behalf of Student Orientation and Transitions. Create and maintain systems to track the progress of targeted initiatives, operations, goals, priorities across the department portfolio, including: Personnel management, including submission of performance evaluations, hiring and re-appointment processes, reclassifications, temporary appointments, on-boarding and training. Financial support and review. Work with the Director and the Student Affairs central operations team to provide financial reports, analysis, and recommendations. Data collection and assessment in support of student satisfaction, learning outcomes, equity and access gaps, etc. Support Unit Review, Business Continuity Planning and strategic planning University Strategic Plan, the Diversity and Inclusion Plan, CSU system initiatives, etc. Interpret and communicate university and systemwide policies and procedures to various constituent groups. Recommend new and/or adaptation to existing processes and procedures, ensuring accuracy and compliance with regulatory requirements. Responsible for maintaining a database of all policies, protocols, procedures, and processes associated with units that report to the Director. Attend committee, consortium, and other meetings, acting as the Director to represent Orientation and Transitions and brief the Director as needed. Other duties as assigned. Minimum Qualifications Education : Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities. Experience : Minimum of three years administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Ability to work a flexible schedule, including Saturdays as needed. Previous experience related to student services and programs in a university setting. Experience with budget and financial management, including contracts and procurement. Experience with program or service evaluation and assessment practices. Previous experience working with historically underserved student populations (e.g. minority populations,socio-economic, etc.) Experience with data collection, review, analysis, and presentation. Experience preparing written reports and presentations. Experience using PeopleSoft software. Experience utilizing MS Office and PeopleSoft (Word, Outlook, Access, Excel, PowerPoint, etc.) Previous experience in an environment requiring confidentiality, including the use of a confidential filing system. Knowledge, Skills, Abilities Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions Ability to work a flexible schedule, including Saturdays as needed. Ability to drive to and work at the Stockton campus as needed. License or Certifications Valid California driver's license. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $4,379-$4,817 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Exempt I range: $4,379 - $7,922 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER March 22, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 16, 2024
Position Summary ~REPOSTED TO EXTEND DEADLINE~ (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time temporary position available on or after May 6, 2024 and ending on or before May 6, 2025 in enter Student Equity and Success. Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance. Under the general direction of the Director the Administrative Specialist independently provides specialized administrative and analytical lead work including, but not limited to event planning, financial management, data collection and assessment, property control, personnel, and clerical and reception duties. Working with New Student Orientation, Transition Programs, and Parent and Family programs this position works in collaboration with internal and external partners to facilitate that directly impact student academic achievement, retention, and graduation. Job Duties Duties include but are not limited to: Align funding sources with services and programs funded through multiple accounts. Conduct budget accounting functions including tracking supplies and services, balancing financial, foundation, and payroll reports. Reconcile accounting reports for multiple funds. Monitor expenses and prepare budget and expense reconciliation reports. Review charges for accuracy or discrepancies providing timely reports to the appropriate administrator as needed. Work with the Director to conduct cost analysis and financial planning for department programs, grant applications, and collaborative programs. Oversee the purchasing and procurement processes for the department, including: purchase requisitions, direct pays, purchase and travel card administration and other forms of payments required by the grant. Ensure all required forms and completed in accurate and timely manner. Provide administrative and clerical support for the Director and programs within the department portfolio. Schedule meetings, workshops, retreats using electronic scheduling tools. Coordinate catering in compliance with university policies and procedures. Complete space reservations for internal and external locations, including audio-visual and site layouts. Provide committee support, prepare meeting materials and write minutes. Coordinate travel in accordance with university travel policies and procedures for state, sponsored programs/grant, and auxiliary entities. Conduct intake and triage of student, parent/family, and community concerns always exhibiting sound judgment and professional conduct. Serve as part of the New Student Orientation central operations team providing support as needed, including but not limited to greeting guests, answering phone calls, receiving mail and correspondences, etc. Work collaboratively with office suite staff who share the space to coordinate office coverage and welcome guests. Maintain confidentiality and practice the appropriate campus procedures to safeguard sensitive and confidential data. Maintain appropriate record-keeping to inform unit and division leadership. Research and provide student information to Director, including enrollment, transcripts, grades, and address information. Receive and route documents for review and approval by the Director, ensuring items for review meet policies and are compliant. Develop, coordinate, and communicate internal administrative functions, working collaboratively with VPSA personnel to support division practices and Student Orientation and Transitions operations. Serve as lead and/or project manager working with units in the Orientation and Transitions portfolio to implement projects, meet programmatic goals, meet internal and external reporting deadlines, and maintain compliance (CSU, state, and federal regulations). Draft communications on behalf of Student Orientation and Transitions. Create and maintain systems to track the progress of targeted initiatives, operations, goals, priorities across the department portfolio, including: Personnel management, including submission of performance evaluations, hiring and re-appointment processes, reclassifications, temporary appointments, on-boarding and training. Financial support and review. Work with the Director and the Student Affairs central operations team to provide financial reports, analysis, and recommendations. Data collection and assessment in support of student satisfaction, learning outcomes, equity and access gaps, etc. Support Unit Review, Business Continuity Planning and strategic planning University Strategic Plan, the Diversity and Inclusion Plan, CSU system initiatives, etc. Interpret and communicate university and systemwide policies and procedures to various constituent groups. Recommend new and/or adaptation to existing processes and procedures, ensuring accuracy and compliance with regulatory requirements. Responsible for maintaining a database of all policies, protocols, procedures, and processes associated with units that report to the Director. Attend committee, consortium, and other meetings, acting as the Director to represent Orientation and Transitions and brief the Director as needed. Other duties as assigned. Minimum Qualifications Education : Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities. Experience : Minimum of three years administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Ability to work a flexible schedule, including Saturdays as needed. Previous experience related to student services and programs in a university setting. Experience with budget and financial management, including contracts and procurement. Experience with program or service evaluation and assessment practices. Previous experience working with historically underserved student populations (e.g. minority populations,socio-economic, etc.) Experience with data collection, review, analysis, and presentation. Experience preparing written reports and presentations. Experience using PeopleSoft software. Experience utilizing MS Office and PeopleSoft (Word, Outlook, Access, Excel, PowerPoint, etc.) Previous experience in an environment requiring confidentiality, including the use of a confidential filing system. Knowledge, Skills, Abilities Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions Ability to work a flexible schedule, including Saturdays as needed. Ability to drive to and work at the Stockton campus as needed. License or Certifications Valid California driver's license. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $4,379-$4,817 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Exempt I range: $4,379 - $7,922 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER March 22, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision, the Environmental Health and Safety Specialist assists the Environmental Health and Safety (EH&S) department with the development, implementation, training, and maintenance of Campus EH&S programs. The incumbent helps ensure employee and student safety and regulatory compliance throughout the University. Responsible for fume hood inspections, assessment and tracking of EH&S programs and records, asbestos sampling, PPE evaluations, industrial hygiene equipment inventory, and the collection/transportation/storage of campus wastes (e.g. hazardous, radioactive, medical). Conducts office ergonomic evaluations, assists with hazardous materials/chemical inventories, student food safety inspections, and escorts federal/state/local agencies on inspections, active members of the University’s Emergency Response Team (i.e. hazardous materials emergency response). Supports other EH&S programs such as Occupational Safety, Environmental Compliance, Hazardous Materials, and Emergency Response and Preparedness. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/hamupon1ucdpxa0ga30vls3aicr7xi2j Qualifications Equivalent to graduation from an accredited four-year college or university in a job-related field. Equivalent to three (3) years of full-time, progressively responsible technical, analytical, or administrative experience. Additional experience in job-related field may be substituted for up to two years of the required education, on a year-for-year basis. Experience in the area of laboratory safety implementation/support, radiation safety, occupational safety, or related fields at an academic institution is preferred. Knowledge and experience with the principles and practices of radiation safety and industrial hygiene are preferred. CERTIFICATION : Hazardous Waste Operations and Emergency Response training 29 CFR Part 1910.120, Medical approval and training for the use of Respiratory Protection Equipment (e.g. N95, half-face, full-face, Self-Contained Breathing Apparatus (SCBA) negative pressure respirators). Accredited Asbestos Building Inspector, Certified Lead Sampling Technician, Certified California Underground Storage Tank System Operator, and Fork Lift Operator (current or acquire within 12 months of appointment) Knowledge, Skills, & Abilities Working knowledge of general practices, programs, and/or administrative specialties and working knowledge of operational analysis and techniques. Ability to self-start and work independently in a university environment. Ability to communicate clearly and effectively with employees, supervisors and managers, solve technical problems with minimum assistance, wear and use respiratory protection (i.e. negative and positive pressure respirators) Thorough knowledge of budgets, policies, procedures, and outside regulations pertaining to EH&S services. Ability and specialized skills to expertly investigate and analyze problems with a broad administrative impact and implications. Ability to: oversee and/or train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations; compile, write and present reports related to program or administrative specialty; and communicate clearly and effectively both orally and in writing. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: 1038 / Admin Analyst/Spclst 12 Mo / 2 The anticipated HIRING RANGE: $5100 - $ 6100per month, dependent upon qualifications and experience. The salary range for this classification is: $4379 - $7922 per month. HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. This is a Regular position with a one-year probationary period. The individual hired for this role will physically work on-campus in Northridge. However, this is subject to change after six (6) months on the job and dependent on operational needs a remote work day could be made available. General Information Applications received through February 26, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Feb 13 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision, the Environmental Health and Safety Specialist assists the Environmental Health and Safety (EH&S) department with the development, implementation, training, and maintenance of Campus EH&S programs. The incumbent helps ensure employee and student safety and regulatory compliance throughout the University. Responsible for fume hood inspections, assessment and tracking of EH&S programs and records, asbestos sampling, PPE evaluations, industrial hygiene equipment inventory, and the collection/transportation/storage of campus wastes (e.g. hazardous, radioactive, medical). Conducts office ergonomic evaluations, assists with hazardous materials/chemical inventories, student food safety inspections, and escorts federal/state/local agencies on inspections, active members of the University’s Emergency Response Team (i.e. hazardous materials emergency response). Supports other EH&S programs such as Occupational Safety, Environmental Compliance, Hazardous Materials, and Emergency Response and Preparedness. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/hamupon1ucdpxa0ga30vls3aicr7xi2j Qualifications Equivalent to graduation from an accredited four-year college or university in a job-related field. Equivalent to three (3) years of full-time, progressively responsible technical, analytical, or administrative experience. Additional experience in job-related field may be substituted for up to two years of the required education, on a year-for-year basis. Experience in the area of laboratory safety implementation/support, radiation safety, occupational safety, or related fields at an academic institution is preferred. Knowledge and experience with the principles and practices of radiation safety and industrial hygiene are preferred. CERTIFICATION : Hazardous Waste Operations and Emergency Response training 29 CFR Part 1910.120, Medical approval and training for the use of Respiratory Protection Equipment (e.g. N95, half-face, full-face, Self-Contained Breathing Apparatus (SCBA) negative pressure respirators). Accredited Asbestos Building Inspector, Certified Lead Sampling Technician, Certified California Underground Storage Tank System Operator, and Fork Lift Operator (current or acquire within 12 months of appointment) Knowledge, Skills, & Abilities Working knowledge of general practices, programs, and/or administrative specialties and working knowledge of operational analysis and techniques. Ability to self-start and work independently in a university environment. Ability to communicate clearly and effectively with employees, supervisors and managers, solve technical problems with minimum assistance, wear and use respiratory protection (i.e. negative and positive pressure respirators) Thorough knowledge of budgets, policies, procedures, and outside regulations pertaining to EH&S services. Ability and specialized skills to expertly investigate and analyze problems with a broad administrative impact and implications. Ability to: oversee and/or train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations; compile, write and present reports related to program or administrative specialty; and communicate clearly and effectively both orally and in writing. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: 1038 / Admin Analyst/Spclst 12 Mo / 2 The anticipated HIRING RANGE: $5100 - $ 6100per month, dependent upon qualifications and experience. The salary range for this classification is: $4379 - $7922 per month. HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. This is a Regular position with a one-year probationary period. The individual hired for this role will physically work on-campus in Northridge. However, this is subject to change after six (6) months on the job and dependent on operational needs a remote work day could be made available. General Information Applications received through February 26, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Feb 13 2024 Pacific Standard Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Under the direction of the Student Health Services Administrative Manager, the Referrals Coordinator will be responsible for processing all new patient referrals initiated from Student Health Services providers. This includes, but is not limited to coordinating appointments for patients, ensuring clinical documentation is complete and received for and from the referring provider, initiating health plan enrollment, establishing and maintaining relationships with specialists and imaging services, and developing systematic methods to address, improve and coordinate services to completion for our students. The incumbent is responsible for maintaining relationships internally and externally with peers, community partners, including hospital systems, ensuring that all new patients are given the resources to be seen and supported. The Referral Coordinator will work closely with the Medical Director and Lead Physician, the referral coordinator will also collaborate with campus departments including the Economic Crisis Response Team to identify students in food, housing or financial crises and Wellness and Health Promotion Department to provide patient education around healthy habits and health literacy. The referral coordinator will work directly with patients and peers to keep referrals moving forward proactively. Coordinating care that is safe, timely, effective, client-centered and efficient while keeping stakeholders up to date on progress. The referral coordinator will also assist with coverage for students scheduled to enroll with Family PACT and assist with billing and claims when needed. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before June 30, 2025 with the possibility of reappointment. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:15 a.m. to 5:15 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary Student Health Services offers primary medical care and health promotion to students of San Diego State University through a wide range of programs and services. Care is provided by board certified physicians, certified nurse practitioners and other medical staff including nurses, clinical laboratory scientists, x-ray technologists, medical assistants, and pharmacists. In addition to the basic medical care, Student Health Services offers health education, orthopedics, osteopathic manipulative treatment and psychiatry. The mission of SDSU Student Health Services is to provide high-quality, convenient, student- focused medical care in a safe and welcoming environment, actively partnering with our student- patients to help them achieve and maintain healthy lives in support of their personal and academic success. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding Student Health Services, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Experience obtaining and verifying eligibility and requesting/obtaining authorizations. Advanced understanding of and experience dealing with various types of insurance (i.e.HMOs, PPOs, IP As, POSs, EPOs, Medicare, Medi-Cal, etc.), federal and state programs such as Family PACT. Thorough understanding of the referral and authorization process. Strong computer skills including EHR/EMR experience. Working knowledge of healthcare delivery methods, medical office management and patient flow procedures, and clinical care practices. Demonstrated ability to maintain a high level of organization and use of time management skills. Proven experience in providing excellent customer service delivery. Skill in planning, organizing, coordinating and performing work in situations where numerous demands are involved. Ability to maintain patient confidentiality and adhere to HIPAA regulations. Ability to address sensitive issues and interact with people from various socioeconomic statuses. Analytical skills working with complex medical and social needs for patients and families. Experience working with pediatric, adolescent, or adult populations. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,510 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,379 - $7,922 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 4, 2024. To receive full consideration, apply by April 5, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 21, 2024
Position Summary Under the direction of the Student Health Services Administrative Manager, the Referrals Coordinator will be responsible for processing all new patient referrals initiated from Student Health Services providers. This includes, but is not limited to coordinating appointments for patients, ensuring clinical documentation is complete and received for and from the referring provider, initiating health plan enrollment, establishing and maintaining relationships with specialists and imaging services, and developing systematic methods to address, improve and coordinate services to completion for our students. The incumbent is responsible for maintaining relationships internally and externally with peers, community partners, including hospital systems, ensuring that all new patients are given the resources to be seen and supported. The Referral Coordinator will work closely with the Medical Director and Lead Physician, the referral coordinator will also collaborate with campus departments including the Economic Crisis Response Team to identify students in food, housing or financial crises and Wellness and Health Promotion Department to provide patient education around healthy habits and health literacy. The referral coordinator will work directly with patients and peers to keep referrals moving forward proactively. Coordinating care that is safe, timely, effective, client-centered and efficient while keeping stakeholders up to date on progress. The referral coordinator will also assist with coverage for students scheduled to enroll with Family PACT and assist with billing and claims when needed. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before June 30, 2025 with the possibility of reappointment. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:15 a.m. to 5:15 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary Student Health Services offers primary medical care and health promotion to students of San Diego State University through a wide range of programs and services. Care is provided by board certified physicians, certified nurse practitioners and other medical staff including nurses, clinical laboratory scientists, x-ray technologists, medical assistants, and pharmacists. In addition to the basic medical care, Student Health Services offers health education, orthopedics, osteopathic manipulative treatment and psychiatry. The mission of SDSU Student Health Services is to provide high-quality, convenient, student- focused medical care in a safe and welcoming environment, actively partnering with our student- patients to help them achieve and maintain healthy lives in support of their personal and academic success. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding Student Health Services, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Experience obtaining and verifying eligibility and requesting/obtaining authorizations. Advanced understanding of and experience dealing with various types of insurance (i.e.HMOs, PPOs, IP As, POSs, EPOs, Medicare, Medi-Cal, etc.), federal and state programs such as Family PACT. Thorough understanding of the referral and authorization process. Strong computer skills including EHR/EMR experience. Working knowledge of healthcare delivery methods, medical office management and patient flow procedures, and clinical care practices. Demonstrated ability to maintain a high level of organization and use of time management skills. Proven experience in providing excellent customer service delivery. Skill in planning, organizing, coordinating and performing work in situations where numerous demands are involved. Ability to maintain patient confidentiality and adhere to HIPAA regulations. Ability to address sensitive issues and interact with people from various socioeconomic statuses. Analytical skills working with complex medical and social needs for patients and families. Experience working with pediatric, adolescent, or adult populations. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,510 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,379 - $7,922 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 4, 2024. To receive full consideration, apply by April 5, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Classified as: Confidential Administrative Support (PSL I or II, depending on the qualifications of the successful finalist) Full-time position available on or after April 1, 2024 in Human Resources. This position will perform administrative, technical, and analytical work in support of the University’s Employee Services unit, including benefits, leaves of absence, employment transactions, benefit transactions, and perform related duties as assigned. In addition to administrative functions, the incumbent will research and provide analyses based on applicable state and federal laws, technical letters, executive orders, collective bargaining agreements, policies, procedures, and best practices. The incumbent will perform varied and complex work that includes doing research and analysis; providing recommendations on policy and procedure; providing guidance, training, and advice; ensuring compliance; and preparing reports for areas of responsibility. Incumbent will serve as a resource to university students, staff, and managers and will be responsible for preparing complex reports and handling work tasks of a highly confidential and sensitive nature, including in support of developing management’s positions with regard to meet and confer, collective bargaining, and responding to grievances/complaints. The Confidential Admin Support Level I position is non-exempt. Incumbents at this level will work under direct supervision and are able to demonstrate a basic understanding of the standard principles and terminology associated with the position, address common problems of limited scope, and demonstrate work-ready communication skills. The Confidential Admin Support Level II position is exempt. Incumbents at this level will work under general supervision and possess the experience to be fully proficient in performing most or all of the work assignments independently while applying judgement to solve a wide range of human resources-related inquiries using effective communication and listening skills. The position will be hired at the appropriate level based on the qualifications of the successful candidate. Job Duties Duties include but are not limited to: Respond to general questions regarding benefit eligibility and benefits enrollment. Assist employees with understanding benefit programs, standard enrollment processes and deadlines; respond to questions and concerns, sometimes of a sensitive and confidential nature. Ensure compliance with applicable laws including, but not limited to, HIPAA, COBRA, and ACA/Covered California. Assist in ensuring ACA compliance in hiring processes and that codes are entered and audited for accuracy and timeliness for all university employees. Assist with the processing of benefit enrollments, cancellations, and changes through various systems; tracking, auditing and confirming enrollments, troubleshooting, and records maintenance; assess, research, and resolve various and complex/unique benefits systems and/or enrollment issues. Act as liaison between various agencies, including CalPERS, State Controller's Office (SCO), CSU Chancellor's Office, to research and resolve identified issues with limited or conflicting direction or guidance. Research and determine validity of SCO accounts receivables and notify benefits eligible employees of accounts receivable collections ensuring compliance with applicable laws, regulations, and procedures. Maintain confidential records and information. Assist with composing and publishing university communications regarding benefits programs; organize and coordinate various benefit related workshops for campus employees (i.e. Benefits Fair); ensure website and other informational materials are up to date with regard to areas of responsibility. Process Dependent Eligibility Verification (DEV) forms and update in CHRS/PeopleSoft. Generate proof of insurance/termination of coverage letters as needed. Assist in administering COBRA. Assist in administering the Fee Waiver program, including tracking, approving, and communicating with other CSU campuses. Serve as CalPERS Election Officer. Perform data collection, data entry, and data analysis as needed. Establish and maintain filing and reporting systems. Run reports from the Human Resources Information System systems and assist with auditing as needed. Maintain comprehensive, up-to-date knowledge of multiple programs, regulations, applicable laws, procedures, policies, collective bargaining agreements, technical letters, and MOUs related to benefits and leaves of absence and eligibility for active and retired faculty, staff, and management. Initiate notices; develop, monitor, and maintain tracking system; respond to routine and complex questions related to leaves (i.e. PDL, FMLA, ADA.) Implement return to work program for industrial and non-industrial injuries ensuring compliance with applicable laws and policies including ADA and FEHA. Coordinate with employees and managers to ensure transitional employment is provided as appropriate per applicable laws and policies including ADA and FEHA. Assist/participate (alongside ADA Coordinator) in the interactive process and reasonable accommodation requests. Participate as subject matter expert with regard to benefits, disability, and leaves programs. Maintain comprehensive up-to-date knowledge of workers’ compensation regulations, programs, policies, procedures, and benefits. Manage workers’ compensation claims and act as liaison between third-party administrator, employee, management, and campus Safety and Risk Management. Provide related training to leads, supervisors, and managers. Advise employees and managers on workers’ compensation benefits, filing procedures and deadlines ensuring legal compliance; investigate and gather information to complete initial claim filing process and follow up as necessary. Manage files and case through life of claim ensuring completeness, accuracy and organization for OSHA reporting and other needs. Analyze and provide input regarding settlement resolution. Act as liaison to coordinate and participate with appropriate parties and campus ADA Coordinator on crossover cases, modified duty, return to work program, and/or accommodation issues. Maintain comprehensive knowledge of CSU sponsored life and disability benefit programs to advise employees and dependents of eligibility and program benefits; complete employer portions of applications; troubleshoot and assist employees to resolve benefit delivery issues. Assist with managing Employee Services email account; responsible for communicating and acknowledging leave requests; forward as necessary to the Employee Services Manager. Assist with development of processing guides and tracking systems related to leaves of absence; maintain confidential leave of absence/medical files/records. Perform data input for leave of absence transactions to CHRS/PeopleSoft (Human Resources Information System); verify accuracy and identify discrepancies. Assist with preparation of leave request memos. Maintain spreadsheets for various leaves of absence processes. Explain and interpret Human Resources policies, procedures, and practices to internal and external customers. Assist professional staff in performing and conducting studies, special projects, administrative and technical functions. Assist with interpretation and administration of collective bargaining agreements in areas of assigned responsibility; assist in recommending management collective bargaining proposals in areas of responsibility and prepare related data and information to support management proposals. Provide back-up support to department administrators for confidential functions. Develop presentations and participate in New Employee Orientation and New Faculty Orientation (NEO/NFO) as required. Assist in maintaining accurate website content for area of responsibility. Other duties as assigned. Minimum Qualifications Education : Bachelor’s degree from an accredited college or university with an emphasis in human resources, public administration, business administration, or a related field OR a combination of education and experience which demonstrates the ability to perform the essential functions of the position. Experience : Full-time equivalent of one year of directly related work experience, which has provided exposure to administrative personnel procedures in areas such as benefits and leaves of absence; Human Resources Information System administrative support; Human Resources office administration, or general employment/payroll-related transactions. Preferred Qualifications Full-time equivalent of three years of directly related work experience, which has provided exposure to administrative personnel procedures in areas such as benefits and leaves of absence; Human Resources Information System administrative support; Human Resources office administration, or general employment/payroll related transactions. Experience in a complex public sector, academic, or human resources environment highly desirable. Experience with complex employee benefit programs and systems, workers compensation programs, leaves programs, workplace health and safety issues, OSHA Requirements. Experience with utilizing a HRIS system/database, preferably Peoplesoft. Experience interpreting and implementing terms of collective bargaining agreements. Human Resources certification (e.g., SHRM, IPMA, CALPELRA). Human Resources experience in a union/public agency environment. Knowledge, Skills, Abilities Ability to build and maintain positive working relationships with co-workers, other University employees, outside agencies, and the public using principles of good customer service. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting employment including collective bargaining agreements, federal and state laws, CSU and CSUS policies and procedures. Ability to independently analyze and make decisions and recommendations regarding programs, procedures, and operations with regard to areas of responsibility. Ability to understand problems from a broader perspective and anticipate their impact. Ability to use judgment and discretion in independently developing solutions to moderately complex and confidential problems within established procedural guidelines. Ability to follow verbal and written instructions accurately with an attention to detail. Ability to communicate clearly and concisely, both orally and in writing. Ability to convey complex information to a variety of audiences. Ability to develop, coordinate and present training in areas of responsibility. Ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruptions, and other demands. Ability to plan and organize multiple tasks and prioritize work, including setting and meeting deadlines. Ability to maintain confidentiality. Intermediate to advanced-level computer knowledge and skills (e.g. Microsoft Outlook, Microsoft Office, HRIS, applicant tracking, and learning management systems.) Salary Range Anticipated salary will be $4,058 - $4,910 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER FEBRUARY 29, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Feb 14 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary Classified as: Confidential Administrative Support (PSL I or II, depending on the qualifications of the successful finalist) Full-time position available on or after April 1, 2024 in Human Resources. This position will perform administrative, technical, and analytical work in support of the University’s Employee Services unit, including benefits, leaves of absence, employment transactions, benefit transactions, and perform related duties as assigned. In addition to administrative functions, the incumbent will research and provide analyses based on applicable state and federal laws, technical letters, executive orders, collective bargaining agreements, policies, procedures, and best practices. The incumbent will perform varied and complex work that includes doing research and analysis; providing recommendations on policy and procedure; providing guidance, training, and advice; ensuring compliance; and preparing reports for areas of responsibility. Incumbent will serve as a resource to university students, staff, and managers and will be responsible for preparing complex reports and handling work tasks of a highly confidential and sensitive nature, including in support of developing management’s positions with regard to meet and confer, collective bargaining, and responding to grievances/complaints. The Confidential Admin Support Level I position is non-exempt. Incumbents at this level will work under direct supervision and are able to demonstrate a basic understanding of the standard principles and terminology associated with the position, address common problems of limited scope, and demonstrate work-ready communication skills. The Confidential Admin Support Level II position is exempt. Incumbents at this level will work under general supervision and possess the experience to be fully proficient in performing most or all of the work assignments independently while applying judgement to solve a wide range of human resources-related inquiries using effective communication and listening skills. The position will be hired at the appropriate level based on the qualifications of the successful candidate. Job Duties Duties include but are not limited to: Respond to general questions regarding benefit eligibility and benefits enrollment. Assist employees with understanding benefit programs, standard enrollment processes and deadlines; respond to questions and concerns, sometimes of a sensitive and confidential nature. Ensure compliance with applicable laws including, but not limited to, HIPAA, COBRA, and ACA/Covered California. Assist in ensuring ACA compliance in hiring processes and that codes are entered and audited for accuracy and timeliness for all university employees. Assist with the processing of benefit enrollments, cancellations, and changes through various systems; tracking, auditing and confirming enrollments, troubleshooting, and records maintenance; assess, research, and resolve various and complex/unique benefits systems and/or enrollment issues. Act as liaison between various agencies, including CalPERS, State Controller's Office (SCO), CSU Chancellor's Office, to research and resolve identified issues with limited or conflicting direction or guidance. Research and determine validity of SCO accounts receivables and notify benefits eligible employees of accounts receivable collections ensuring compliance with applicable laws, regulations, and procedures. Maintain confidential records and information. Assist with composing and publishing university communications regarding benefits programs; organize and coordinate various benefit related workshops for campus employees (i.e. Benefits Fair); ensure website and other informational materials are up to date with regard to areas of responsibility. Process Dependent Eligibility Verification (DEV) forms and update in CHRS/PeopleSoft. Generate proof of insurance/termination of coverage letters as needed. Assist in administering COBRA. Assist in administering the Fee Waiver program, including tracking, approving, and communicating with other CSU campuses. Serve as CalPERS Election Officer. Perform data collection, data entry, and data analysis as needed. Establish and maintain filing and reporting systems. Run reports from the Human Resources Information System systems and assist with auditing as needed. Maintain comprehensive, up-to-date knowledge of multiple programs, regulations, applicable laws, procedures, policies, collective bargaining agreements, technical letters, and MOUs related to benefits and leaves of absence and eligibility for active and retired faculty, staff, and management. Initiate notices; develop, monitor, and maintain tracking system; respond to routine and complex questions related to leaves (i.e. PDL, FMLA, ADA.) Implement return to work program for industrial and non-industrial injuries ensuring compliance with applicable laws and policies including ADA and FEHA. Coordinate with employees and managers to ensure transitional employment is provided as appropriate per applicable laws and policies including ADA and FEHA. Assist/participate (alongside ADA Coordinator) in the interactive process and reasonable accommodation requests. Participate as subject matter expert with regard to benefits, disability, and leaves programs. Maintain comprehensive up-to-date knowledge of workers’ compensation regulations, programs, policies, procedures, and benefits. Manage workers’ compensation claims and act as liaison between third-party administrator, employee, management, and campus Safety and Risk Management. Provide related training to leads, supervisors, and managers. Advise employees and managers on workers’ compensation benefits, filing procedures and deadlines ensuring legal compliance; investigate and gather information to complete initial claim filing process and follow up as necessary. Manage files and case through life of claim ensuring completeness, accuracy and organization for OSHA reporting and other needs. Analyze and provide input regarding settlement resolution. Act as liaison to coordinate and participate with appropriate parties and campus ADA Coordinator on crossover cases, modified duty, return to work program, and/or accommodation issues. Maintain comprehensive knowledge of CSU sponsored life and disability benefit programs to advise employees and dependents of eligibility and program benefits; complete employer portions of applications; troubleshoot and assist employees to resolve benefit delivery issues. Assist with managing Employee Services email account; responsible for communicating and acknowledging leave requests; forward as necessary to the Employee Services Manager. Assist with development of processing guides and tracking systems related to leaves of absence; maintain confidential leave of absence/medical files/records. Perform data input for leave of absence transactions to CHRS/PeopleSoft (Human Resources Information System); verify accuracy and identify discrepancies. Assist with preparation of leave request memos. Maintain spreadsheets for various leaves of absence processes. Explain and interpret Human Resources policies, procedures, and practices to internal and external customers. Assist professional staff in performing and conducting studies, special projects, administrative and technical functions. Assist with interpretation and administration of collective bargaining agreements in areas of assigned responsibility; assist in recommending management collective bargaining proposals in areas of responsibility and prepare related data and information to support management proposals. Provide back-up support to department administrators for confidential functions. Develop presentations and participate in New Employee Orientation and New Faculty Orientation (NEO/NFO) as required. Assist in maintaining accurate website content for area of responsibility. Other duties as assigned. Minimum Qualifications Education : Bachelor’s degree from an accredited college or university with an emphasis in human resources, public administration, business administration, or a related field OR a combination of education and experience which demonstrates the ability to perform the essential functions of the position. Experience : Full-time equivalent of one year of directly related work experience, which has provided exposure to administrative personnel procedures in areas such as benefits and leaves of absence; Human Resources Information System administrative support; Human Resources office administration, or general employment/payroll-related transactions. Preferred Qualifications Full-time equivalent of three years of directly related work experience, which has provided exposure to administrative personnel procedures in areas such as benefits and leaves of absence; Human Resources Information System administrative support; Human Resources office administration, or general employment/payroll related transactions. Experience in a complex public sector, academic, or human resources environment highly desirable. Experience with complex employee benefit programs and systems, workers compensation programs, leaves programs, workplace health and safety issues, OSHA Requirements. Experience with utilizing a HRIS system/database, preferably Peoplesoft. Experience interpreting and implementing terms of collective bargaining agreements. Human Resources certification (e.g., SHRM, IPMA, CALPELRA). Human Resources experience in a union/public agency environment. Knowledge, Skills, Abilities Ability to build and maintain positive working relationships with co-workers, other University employees, outside agencies, and the public using principles of good customer service. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting employment including collective bargaining agreements, federal and state laws, CSU and CSUS policies and procedures. Ability to independently analyze and make decisions and recommendations regarding programs, procedures, and operations with regard to areas of responsibility. Ability to understand problems from a broader perspective and anticipate their impact. Ability to use judgment and discretion in independently developing solutions to moderately complex and confidential problems within established procedural guidelines. Ability to follow verbal and written instructions accurately with an attention to detail. Ability to communicate clearly and concisely, both orally and in writing. Ability to convey complex information to a variety of audiences. Ability to develop, coordinate and present training in areas of responsibility. Ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruptions, and other demands. Ability to plan and organize multiple tasks and prioritize work, including setting and meeting deadlines. Ability to maintain confidentiality. Intermediate to advanced-level computer knowledge and skills (e.g. Microsoft Outlook, Microsoft Office, HRIS, applicant tracking, and learning management systems.) Salary Range Anticipated salary will be $4,058 - $4,910 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER FEBRUARY 29, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Feb 14 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary The purpose of this position is to ensure the safe use of campus biological agents, recombinant DNA and biohazards in accordance with CalOSHA, NIH Guidelines and other applicable regulations. This position will also be responsible for chairing the Institutional Biosafety Committee and will review and approve biological use authorizations (BUA) campus wide. This position provides support to other laboratory safety programs across multiple colleges to promote the safety of faculty, staff and students. Key Responsibilities Serves as the Campus Biosafety Officer (BSO), ensuring the safe use of campus bioagents and biohazards. Develops, implements, and monitors campus environmental and safety programs, systems, procedures, and training in biosafety. Serves as the primary point person for communications and documentation of the biosafety program including but not limited to ensuring the EH&S Biosafety Program provides guidance that is helpful and current, and periodically communicating with BUA holders regarding their BUA/training status, monitoring biosafety cabinet certification, review of relevant new equipment purchases and placement, monitoring Material Transfer Agreements, and other relevant information. Performs technical work, and conducts sampling and/or monitoring related to field(s) of expertise. Designs new and/or recommends improvements to existing processes and procedures Work with researchers/principal investigators to prepare Biological Use Authorizations (BUAs) for laboratories that work with toxins and/or human or nonhuman blood, body fluids, tissues, cell or cell lines, recombinant DNA, plant and animal pathogens, and transgenic species to ensure compliance with CDC, NIH and other applicable university, federal and state regulations and requirements. Conducts periodic audits of agent inventory to verify BUA accuracy. Provides guidance to researchers in the field or laboratory regarding safe work practices. Inspects, investigates incidents and complaints, and recommends corrective action as needed. Drafts reports and other documentation, including use of relevant scientific data. Works on committees and assignments along with formal and informal coaching and mentoring and regular training, including conference attendance. Within specific field maintains knowledge/expertise on existing/proposed changes in all regulations; interprets and applies relevant laws, regulations, codes and standards, including making recommendations for work environment changes based on interpretations and principles of professional practices. Knowledge, Skills & Abilities Thorough knowledge/understanding of specific EH&S field(s) including related laws and regulations; and general knowledge/understanding of all EH&S fields. Thorough knowledge and skill in applying and interpreting applicable local, state, and federal regulations and related standards and guidelines. Knowledge of laboratory safety, including biosafety cabinet operation, fume hoods and laboratory ventilation, personal protective equipment, and chemical hazards. Thorough written, verbal, and interpersonal communication skills, including political acumen and skill to communicate effectively in a diverse environment. Demonstrated ability to respond to emergencies and critical situations appropriately in a research setting. Strong analytical and organizational skills to organize, prioritize and manage the successful completion of projects within time and budget constraints. Skill to appropriately use technology and relevant scientific equipment as required. Required Qualifications A bachelor's degree and/or equivalent training Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor's degree in physical or life sciences Advanced degree in public health, microbiology or other biological discipline and/or equivalent experience/training Professional certification as a Certified Industrial Hygienist (CIH) or Certified Biosafety Professional (CBSP) or Registered Biosafety Professional (RBP) or preparing to become a CIH, CBSP, or RBP 3-5 years of professional experience in the field of laboratory biosafety and/or equivalent experience/training 6 or more years of professional experience in the field of laboratory biosafety with a working title of Biosafety Officer Compensation Classification: Administrative Analyst/Specialist - Exempt III Anticipated Hiring Range: $6,322/month - $7,516/month Hiring Range: $6,322/month - $12,285/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest This position is open until filled. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Oct 05 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary The purpose of this position is to ensure the safe use of campus biological agents, recombinant DNA and biohazards in accordance with CalOSHA, NIH Guidelines and other applicable regulations. This position will also be responsible for chairing the Institutional Biosafety Committee and will review and approve biological use authorizations (BUA) campus wide. This position provides support to other laboratory safety programs across multiple colleges to promote the safety of faculty, staff and students. Key Responsibilities Serves as the Campus Biosafety Officer (BSO), ensuring the safe use of campus bioagents and biohazards. Develops, implements, and monitors campus environmental and safety programs, systems, procedures, and training in biosafety. Serves as the primary point person for communications and documentation of the biosafety program including but not limited to ensuring the EH&S Biosafety Program provides guidance that is helpful and current, and periodically communicating with BUA holders regarding their BUA/training status, monitoring biosafety cabinet certification, review of relevant new equipment purchases and placement, monitoring Material Transfer Agreements, and other relevant information. Performs technical work, and conducts sampling and/or monitoring related to field(s) of expertise. Designs new and/or recommends improvements to existing processes and procedures Work with researchers/principal investigators to prepare Biological Use Authorizations (BUAs) for laboratories that work with toxins and/or human or nonhuman blood, body fluids, tissues, cell or cell lines, recombinant DNA, plant and animal pathogens, and transgenic species to ensure compliance with CDC, NIH and other applicable university, federal and state regulations and requirements. Conducts periodic audits of agent inventory to verify BUA accuracy. Provides guidance to researchers in the field or laboratory regarding safe work practices. Inspects, investigates incidents and complaints, and recommends corrective action as needed. Drafts reports and other documentation, including use of relevant scientific data. Works on committees and assignments along with formal and informal coaching and mentoring and regular training, including conference attendance. Within specific field maintains knowledge/expertise on existing/proposed changes in all regulations; interprets and applies relevant laws, regulations, codes and standards, including making recommendations for work environment changes based on interpretations and principles of professional practices. Knowledge, Skills & Abilities Thorough knowledge/understanding of specific EH&S field(s) including related laws and regulations; and general knowledge/understanding of all EH&S fields. Thorough knowledge and skill in applying and interpreting applicable local, state, and federal regulations and related standards and guidelines. Knowledge of laboratory safety, including biosafety cabinet operation, fume hoods and laboratory ventilation, personal protective equipment, and chemical hazards. Thorough written, verbal, and interpersonal communication skills, including political acumen and skill to communicate effectively in a diverse environment. Demonstrated ability to respond to emergencies and critical situations appropriately in a research setting. Strong analytical and organizational skills to organize, prioritize and manage the successful completion of projects within time and budget constraints. Skill to appropriately use technology and relevant scientific equipment as required. Required Qualifications A bachelor's degree and/or equivalent training Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor's degree in physical or life sciences Advanced degree in public health, microbiology or other biological discipline and/or equivalent experience/training Professional certification as a Certified Industrial Hygienist (CIH) or Certified Biosafety Professional (CBSP) or Registered Biosafety Professional (RBP) or preparing to become a CIH, CBSP, or RBP 3-5 years of professional experience in the field of laboratory biosafety and/or equivalent experience/training 6 or more years of professional experience in the field of laboratory biosafety with a working title of Biosafety Officer Compensation Classification: Administrative Analyst/Specialist - Exempt III Anticipated Hiring Range: $6,322/month - $7,516/month Hiring Range: $6,322/month - $12,285/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest This position is open until filled. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Oct 05 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary (Classified as: Administrative Analyst/Specialist, Non-Exempt) Full-time temporary position available on or after March 4, 2024 in Master's in Social Work. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general direction of the Department Chair, the Title IV-E Grant Analyst serves as the pivotal link between CalSWEC of UC Berkeley and the Title IV-E program at CSU Stanislaus, encompassing multifaceted responsibilities within financial management, administrative oversight, program development, and student support. The incumbent operates at the intersection of financial regulations and grant management, the role involves meticulous adherence to OMB guidelines while orchestrating financial planning, reporting, and budgeting using various software tools. Acting as a liaison across departments and institutions, this role is instrumental in facilitating seamless communication, managing student records, and overseeing vital program processes, ultimately steering the program towards success while maintaining professional relationships with stakeholders at various levels. Job Duties Duties include but are not limited to: Manage CalSWEC-UC Berkeley and CSU Stanislaus Title IV-E program relations. Research OMB financial guidelines for grant compliance. Handle financial planning, reporting, analysis, and quarterly invoices using various software. Process part-time student travel and manage vendor contracts. Implement and manage new quarterly invoicing processes. Present analytical data for project improvements. Manage A/P, A/R, fiscal records, and sensitive documents. Administer the monetary repayment process for students. Collaborate with the fiscal department on grant-related matters. Assist with managing Student Affairs Committee event budgets. Independently develop efficient program processes. Manage Title IV-E grant financials and student accounts. Present enrollment and cost projections. Ensure success of quarterly invoices and reporting. Apply GAAP principles to grant-related financial projects. Manage financial and student records. Maintain sensitive grant information. Complete and manage Title IV-E field paperwork and records. Manage communication with field liaisons and instructors. Oversee disbursements and employee placement forms. Advise students on program-related matters. Act as a liaison among program stakeholders. Evaluate first-year students' performance. Maintain financial, academic, and personal records. Support MSW program events and administrative tasks. Assist faculty with student paperwork. Facilitate university-field internship communications. Develop the grant program student handbook. Conduct alumni research and plan alumni engagement initiatives. Create and analyze monthly workshop evaluations. Support student assistant(s) and their tasks. Research and develop efficient grant program marketing strategies. Develop an alumni marketing plan. Oversee Title IV-E application and orientation processes. Evaluate program success and provide feedback. Assess incoming student applications. Other duties as assigned. Minimum Qualifications Experience: Minimum of three years of full-time equivalent administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. E ducation : Equivalent to a bachelor’s degree OR a combination of education and additional experience which provides the required knowledge and abilities Preferred Qualifications Degree in business administration or a related field. Familiar with General Accepted Accounting Principles (GAAP). Experience with Peoplesoft, Stanalystics, Concur and CFS Data warehouse. Familiar with Office of Management and Budget's (OMB) guidelines pertaining to federal grant related policies and procedures. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Salary Range Anticipated salary will be $3,518 - $3,870 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,518 - $6,791 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER FEBRUARY 21, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Feb 07 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary (Classified as: Administrative Analyst/Specialist, Non-Exempt) Full-time temporary position available on or after March 4, 2024 in Master's in Social Work. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general direction of the Department Chair, the Title IV-E Grant Analyst serves as the pivotal link between CalSWEC of UC Berkeley and the Title IV-E program at CSU Stanislaus, encompassing multifaceted responsibilities within financial management, administrative oversight, program development, and student support. The incumbent operates at the intersection of financial regulations and grant management, the role involves meticulous adherence to OMB guidelines while orchestrating financial planning, reporting, and budgeting using various software tools. Acting as a liaison across departments and institutions, this role is instrumental in facilitating seamless communication, managing student records, and overseeing vital program processes, ultimately steering the program towards success while maintaining professional relationships with stakeholders at various levels. Job Duties Duties include but are not limited to: Manage CalSWEC-UC Berkeley and CSU Stanislaus Title IV-E program relations. Research OMB financial guidelines for grant compliance. Handle financial planning, reporting, analysis, and quarterly invoices using various software. Process part-time student travel and manage vendor contracts. Implement and manage new quarterly invoicing processes. Present analytical data for project improvements. Manage A/P, A/R, fiscal records, and sensitive documents. Administer the monetary repayment process for students. Collaborate with the fiscal department on grant-related matters. Assist with managing Student Affairs Committee event budgets. Independently develop efficient program processes. Manage Title IV-E grant financials and student accounts. Present enrollment and cost projections. Ensure success of quarterly invoices and reporting. Apply GAAP principles to grant-related financial projects. Manage financial and student records. Maintain sensitive grant information. Complete and manage Title IV-E field paperwork and records. Manage communication with field liaisons and instructors. Oversee disbursements and employee placement forms. Advise students on program-related matters. Act as a liaison among program stakeholders. Evaluate first-year students' performance. Maintain financial, academic, and personal records. Support MSW program events and administrative tasks. Assist faculty with student paperwork. Facilitate university-field internship communications. Develop the grant program student handbook. Conduct alumni research and plan alumni engagement initiatives. Create and analyze monthly workshop evaluations. Support student assistant(s) and their tasks. Research and develop efficient grant program marketing strategies. Develop an alumni marketing plan. Oversee Title IV-E application and orientation processes. Evaluate program success and provide feedback. Assess incoming student applications. Other duties as assigned. Minimum Qualifications Experience: Minimum of three years of full-time equivalent administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. E ducation : Equivalent to a bachelor’s degree OR a combination of education and additional experience which provides the required knowledge and abilities Preferred Qualifications Degree in business administration or a related field. Familiar with General Accepted Accounting Principles (GAAP). Experience with Peoplesoft, Stanalystics, Concur and CFS Data warehouse. Familiar with Office of Management and Budget's (OMB) guidelines pertaining to federal grant related policies and procedures. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Salary Range Anticipated salary will be $3,518 - $3,870 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,518 - $6,791 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER FEBRUARY 21, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Feb 07 2024 Pacific Standard Time Applications close: Closing Date/Time: