California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: The incumbent oversees the daily operations of the Education Abroad department; develops administrative policies and procedures; collaborates with academic and administrative units across the university; develops and delivers education abroad programs; and, increases student participation in overseas opportunities. The incumbent also serves as campus resource to provide consultation and training for campus partners to enhance education abroad capacity and comfort. The incumbent keeps current with trends in education abroad to ensure quality of services and programs and pursues innovative strategies for continual improvement and for promoting education abroad. Duties / Responsibilities Education Abroad Management: Oversees a variety of exchange, faculty-led, and third-party provider programs to include developing support mechanisms for program participants and leaders as well as managing relationships with partners abroad. Advises faculty on education abroad guidelines, faculty-led proposal submission, and approval processes via the TerraDotta online application system. Advises faculty on the following duties related to education abroad programs: pre-departure and on-site orientations; faculty budgets, overseas travel expenses, student records, and risk management guidelines. Promotes best practices in education abroad curriculum design, assessment, and integration with academic programs of study. Promotes and markets education abroad programs and develops approaches to increasing the diversity of its participants with an emphasis on non-traditional underrepresented and/or economically vulnerable populations. Provides oversight and support for education abroad programming, including risk, health, and safety aspects. In cooperation with other campus units, coordinates health and safety projects and resources and services, including study abroad emergency preparedness and response plans. Prepares education abroad program reports, including the presidential study abroad scholarship, monthly highlights, term, and annual reports. Coordinates student exchange partnerships and serves as a liaison with external affiliate programs to maintain exchange balances. Collaborates with CEGE departments to develop and oversee inbound student exchange services and support. Serves as first responder to all emergencies or perceived crises abroad. CSUSB Strategic Plan and CEGE Initiatives: Incorporates elements of CSUSB’s Strategic Plan into the operations of education abroad programs. Articulates a strategic vision for education abroad and executes the vision to include comprehensive engagement, management, and training and development of education abroad staff. Develops and implements an annual strategic plan for the education abroad unit. Develops and implements effective education abroad policies and procedures. Agreements: Education Abroad MOUs/MOAs: Drafts agreements and addendums in tandem with CEGE associate dean. Negotiates educational abroad program costs with international university partners and third-party providers, ensuring the best prices and student safety. Monitors MOU/MOA expiration, initiates renewal process to reflect changes in items such as costs, dates, academics, and/or any pertinent variations from original agreement. Staff Management: Establishes goals and objectives for education abroad staff. Conducts annual evaluations, advises on professional development opportunities, and promotes team-building and collaborative activities. Conducts regular staff meetings and one-on one meetings with staff to discuss objectives and progress as well as to provide guidance and support. Data Management and Technology: Ensures comprehensive data management and demonstrates experience with related technologies for education abroad. Implements data-driven solutions for continuous improvement of all administrative aspects of education abroad. Oversees the Terra Dotta system and conducts training for all users, including faculty, administrators, and support staff. Minimum Qualifications: Required Education and Experience Master’s degree in a related field; preferably in Counseling, Communication Studies, Education, or International Studies. Minimum of five (5) years of progressively responsible management-level experience in the area of education abroad within an institution of higher education; including three (3) years of supervisory experience. Required Qualifications Advanced knowledge of advising and counseling techniques. Knowledge of best practices in risk management, crisis response and management, conflict resolution, program development, and program assessment. Skills in project management, including program design, implementation and evaluation. Experience in monitoring/assessing people, processes and/or services to make improvements. Experience in program marketing, recruitment, and assessment. Creative expertise necessary for continued development of campus internationalization through education abroad, cultural outreach events and activities. Strong organizational skills with proven ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of organizational policies and activities. Possess and maintain a valid passport and ability to travel, domestically and internationally. Ability in problem identification, reasoning, and forming solutions. Ability to create and maintain positive relationships with a wide range of constituents, including faculty, students, colleagues, administrators, and institutional partners. Professional verbal/written communication skills and excellent interpersonal skills. Ability to communicate with tack and diplomacy and with multicultural competencies. Preferred Qualifications Experience in the development of education abroad programs, student exchanges, virtual education abroad programs. Active involvement with NAFSA and/or other appropriate professional associations. Ability to communicate effectively in a language other than English Experience with Terra Dotta software to manage education abroad. Special Conditions: Must possess and maintain a valid passport. Must have the ability to travel, domestically and internationally. Compensation and Benefits: Anticipated Hiring Range: $7000 - $7500 per month Classification Salary Range: $4,583 - $14,713 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Schedule: Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. MPP: This position will remain open until filled. Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jun 29 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary: The incumbent oversees the daily operations of the Education Abroad department; develops administrative policies and procedures; collaborates with academic and administrative units across the university; develops and delivers education abroad programs; and, increases student participation in overseas opportunities. The incumbent also serves as campus resource to provide consultation and training for campus partners to enhance education abroad capacity and comfort. The incumbent keeps current with trends in education abroad to ensure quality of services and programs and pursues innovative strategies for continual improvement and for promoting education abroad. Duties / Responsibilities Education Abroad Management: Oversees a variety of exchange, faculty-led, and third-party provider programs to include developing support mechanisms for program participants and leaders as well as managing relationships with partners abroad. Advises faculty on education abroad guidelines, faculty-led proposal submission, and approval processes via the TerraDotta online application system. Advises faculty on the following duties related to education abroad programs: pre-departure and on-site orientations; faculty budgets, overseas travel expenses, student records, and risk management guidelines. Promotes best practices in education abroad curriculum design, assessment, and integration with academic programs of study. Promotes and markets education abroad programs and develops approaches to increasing the diversity of its participants with an emphasis on non-traditional underrepresented and/or economically vulnerable populations. Provides oversight and support for education abroad programming, including risk, health, and safety aspects. In cooperation with other campus units, coordinates health and safety projects and resources and services, including study abroad emergency preparedness and response plans. Prepares education abroad program reports, including the presidential study abroad scholarship, monthly highlights, term, and annual reports. Coordinates student exchange partnerships and serves as a liaison with external affiliate programs to maintain exchange balances. Collaborates with CEGE departments to develop and oversee inbound student exchange services and support. Serves as first responder to all emergencies or perceived crises abroad. CSUSB Strategic Plan and CEGE Initiatives: Incorporates elements of CSUSB’s Strategic Plan into the operations of education abroad programs. Articulates a strategic vision for education abroad and executes the vision to include comprehensive engagement, management, and training and development of education abroad staff. Develops and implements an annual strategic plan for the education abroad unit. Develops and implements effective education abroad policies and procedures. Agreements: Education Abroad MOUs/MOAs: Drafts agreements and addendums in tandem with CEGE associate dean. Negotiates educational abroad program costs with international university partners and third-party providers, ensuring the best prices and student safety. Monitors MOU/MOA expiration, initiates renewal process to reflect changes in items such as costs, dates, academics, and/or any pertinent variations from original agreement. Staff Management: Establishes goals and objectives for education abroad staff. Conducts annual evaluations, advises on professional development opportunities, and promotes team-building and collaborative activities. Conducts regular staff meetings and one-on one meetings with staff to discuss objectives and progress as well as to provide guidance and support. Data Management and Technology: Ensures comprehensive data management and demonstrates experience with related technologies for education abroad. Implements data-driven solutions for continuous improvement of all administrative aspects of education abroad. Oversees the Terra Dotta system and conducts training for all users, including faculty, administrators, and support staff. Minimum Qualifications: Required Education and Experience Master’s degree in a related field; preferably in Counseling, Communication Studies, Education, or International Studies. Minimum of five (5) years of progressively responsible management-level experience in the area of education abroad within an institution of higher education; including three (3) years of supervisory experience. Required Qualifications Advanced knowledge of advising and counseling techniques. Knowledge of best practices in risk management, crisis response and management, conflict resolution, program development, and program assessment. Skills in project management, including program design, implementation and evaluation. Experience in monitoring/assessing people, processes and/or services to make improvements. Experience in program marketing, recruitment, and assessment. Creative expertise necessary for continued development of campus internationalization through education abroad, cultural outreach events and activities. Strong organizational skills with proven ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of organizational policies and activities. Possess and maintain a valid passport and ability to travel, domestically and internationally. Ability in problem identification, reasoning, and forming solutions. Ability to create and maintain positive relationships with a wide range of constituents, including faculty, students, colleagues, administrators, and institutional partners. Professional verbal/written communication skills and excellent interpersonal skills. Ability to communicate with tack and diplomacy and with multicultural competencies. Preferred Qualifications Experience in the development of education abroad programs, student exchanges, virtual education abroad programs. Active involvement with NAFSA and/or other appropriate professional associations. Ability to communicate effectively in a language other than English Experience with Terra Dotta software to manage education abroad. Special Conditions: Must possess and maintain a valid passport. Must have the ability to travel, domestically and internationally. Compensation and Benefits: Anticipated Hiring Range: $7000 - $7500 per month Classification Salary Range: $4,583 - $14,713 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Schedule: Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. MPP: This position will remain open until filled. Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jun 29 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Associate Director of Financial Aid, Compliance, and Training Classification Administrator II AutoReqId 536012 Department Financial Aid Sub-Division Student Transitions Salary Range Classification Range $4,812 - $15,449 per month (Hiring range depending on qualifications, not anticipated to exceed $6,800 - $9,000 per month) Appointment Type At-Will Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving workforce needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Financial Aid is available to remove the cost of barriers that may prevent individuals from pursuing their educational goals. We are seeking an exceptional individual to join our team as the Associate Director of Financial Aid, Compliance and Training (Administrator II). The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. This Management Personnel Plan (MPP) employee is an Administrator II and manages various teams: Compliance and Training, Student Personnel Technicians, and Records in the Office of Financial Aid. The Associate Director is collaborative and innovative in planning, organizing, and managing compliance issues, campus partnerships, serving as a liaison to various constituencies, responds to service escalations, and leads financial aid training and client service training for the Office of Financial Aid, the Titan One Stop, and the Scholarship Office in a manner, consistent with the University mission and strategic plan. The Associate Director duties include: (1) performs managerial activities inclusive of staff evaluations, staff training, team building, and staff onboarding (2) directs compliance activities and supports disbursement and systematic process testing, including but not limited check listing; (3) oversees the administration of financial aid programs, as well as disenrollment, Financial Aid database, annual federal audits, leads verification efforts, student satisfactory academic progress, R2T4, and all summer aid activities (4) directs operational calendar and activities (5) supports reporting, data requests, financial aid forms, presentations and campaigns, records related activity, and student communication inclusive of virtual and in-person services (i.e., front desk, service now, social media, and website updates) (6) ensures regular policy and procedure updates and the development of business process guides, (7) supervises the day-to-day operation of financial aid processing (8) Other duties as assigned. Essential Qualifications The Candidate must have a Bachelor's degree from an accredited four-year college or university and a minimum of four years of progressively responsible university experience, including at least three years of managing in a complex organization or office. Several of these years must be in financial aid. Excellent analytical, written, oral, and interpersonal communication skills are required. A background that includes organizational development, data management and use of associated computer systems, public relations and staff supervision is essential. Knowledge of need analysis, professional judgment, and federal and state financial aid programs is required. The Associate Director of Financial Aid, reports to the Director of Financial Aid and is one of six managers who lead the daily activities of the office. The successful candidate must be able to relate effectively and work well with students, parents, and all campus departments. They must have an outstanding aptitude to anticipate and analyze problems and make appropriate judgments daily. Strong basic mathematical and analytical skills, ability to document work clearly, work accurately and efficiently with attention to detail in a deadline driven setting.. Must be able to analyze highly complex situations and perform assignments without supervision. Proficiency with Windows NT, Outlook, Excel, electronic mail, Internet applications, and Word required. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Knowledge of CMS or PeopleSoft, and Financial Aid operations and systems knowledge. Possession of a Master’s degree. Experience directly supervising people, including mentoring, evaluating, and developing individuals. Demonstrated skills in an educational environment utilizing a customer-oriented and service-centered attitude. License/Certifications Must have a valid California driver's license and reliable means of transportation to travel to off-campus outreach sites and professional development opportunities. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Decisions can influence other university offices such as admissions, cashiering, and departmental offices and can affect enrollment management decisions. Employment is contingent upon a satisfactory fingerprint background check. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Advertised: Mar 21 2024 Pacific Daylight Time Applications close: May 02 2024 Pacific Daylight Time Closing Date/Time:
Mar 22, 2024
Job Title Associate Director of Financial Aid, Compliance, and Training Classification Administrator II AutoReqId 536012 Department Financial Aid Sub-Division Student Transitions Salary Range Classification Range $4,812 - $15,449 per month (Hiring range depending on qualifications, not anticipated to exceed $6,800 - $9,000 per month) Appointment Type At-Will Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving workforce needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Financial Aid is available to remove the cost of barriers that may prevent individuals from pursuing their educational goals. We are seeking an exceptional individual to join our team as the Associate Director of Financial Aid, Compliance and Training (Administrator II). The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. This Management Personnel Plan (MPP) employee is an Administrator II and manages various teams: Compliance and Training, Student Personnel Technicians, and Records in the Office of Financial Aid. The Associate Director is collaborative and innovative in planning, organizing, and managing compliance issues, campus partnerships, serving as a liaison to various constituencies, responds to service escalations, and leads financial aid training and client service training for the Office of Financial Aid, the Titan One Stop, and the Scholarship Office in a manner, consistent with the University mission and strategic plan. The Associate Director duties include: (1) performs managerial activities inclusive of staff evaluations, staff training, team building, and staff onboarding (2) directs compliance activities and supports disbursement and systematic process testing, including but not limited check listing; (3) oversees the administration of financial aid programs, as well as disenrollment, Financial Aid database, annual federal audits, leads verification efforts, student satisfactory academic progress, R2T4, and all summer aid activities (4) directs operational calendar and activities (5) supports reporting, data requests, financial aid forms, presentations and campaigns, records related activity, and student communication inclusive of virtual and in-person services (i.e., front desk, service now, social media, and website updates) (6) ensures regular policy and procedure updates and the development of business process guides, (7) supervises the day-to-day operation of financial aid processing (8) Other duties as assigned. Essential Qualifications The Candidate must have a Bachelor's degree from an accredited four-year college or university and a minimum of four years of progressively responsible university experience, including at least three years of managing in a complex organization or office. Several of these years must be in financial aid. Excellent analytical, written, oral, and interpersonal communication skills are required. A background that includes organizational development, data management and use of associated computer systems, public relations and staff supervision is essential. Knowledge of need analysis, professional judgment, and federal and state financial aid programs is required. The Associate Director of Financial Aid, reports to the Director of Financial Aid and is one of six managers who lead the daily activities of the office. The successful candidate must be able to relate effectively and work well with students, parents, and all campus departments. They must have an outstanding aptitude to anticipate and analyze problems and make appropriate judgments daily. Strong basic mathematical and analytical skills, ability to document work clearly, work accurately and efficiently with attention to detail in a deadline driven setting.. Must be able to analyze highly complex situations and perform assignments without supervision. Proficiency with Windows NT, Outlook, Excel, electronic mail, Internet applications, and Word required. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Knowledge of CMS or PeopleSoft, and Financial Aid operations and systems knowledge. Possession of a Master’s degree. Experience directly supervising people, including mentoring, evaluating, and developing individuals. Demonstrated skills in an educational environment utilizing a customer-oriented and service-centered attitude. License/Certifications Must have a valid California driver's license and reliable means of transportation to travel to off-campus outreach sites and professional development opportunities. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Decisions can influence other university offices such as admissions, cashiering, and departmental offices and can affect enrollment management decisions. Employment is contingent upon a satisfactory fingerprint background check. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Advertised: Mar 21 2024 Pacific Daylight Time Applications close: May 02 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Director of Student Engagement & Transition Administrator Level This position is an MPP II in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President, Division of Student Life. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life - Student Engagement & Transition Appointment Type At Will Time Base Full Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $7,500.00 - $8,333.00 Per Month ($90,000.00 - $99,996.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the Assistant Dean of Students, the Director of Student Engagement and Transition directs and leads all aspects of the Student Engagement & Transition center, overseeing and managing programs and services, including functional initiatives such as new student orientation, family programs, student leadership/mentorship programs, student organizations, and various university-sponsored campus activities and events. The Director of Student Engagement & Transition holds a strategic position collaborating across both Academic Affairs and Student Affairs and Enrollment Management. This involves facilitating proactive partnerships, programs and services that empower new and current students, as well as student groups (clubs, organizations, fraternity, and sorority life) to succeed in engaging the greater campus community. This role focuses on developing opportunities for students and student organizations to connect and network with one another. Collaboration extends to various university departments, including, but not limited to: First-Year Experience and Undergraduate Education, New Student & Family Programs, Residential Life and Housing, Recruitment and Outreach, Undergraduate Admissions, Financial Aid, Campus Recreation, SAFE Place, Associated Students Inc., and college academic partners directly supporting student engagement success and campus-wide engagement. The Director of Student Engagement & Transition will support the Assistant Dean of Students in the strategic vision, direction, assessment, and accountability for engagement and transition programs that enhance the undergraduates’ and their supporters’ (parents and families) experience with the University. This includes fostering a sense of belonging through co-curricular and extracurricular interest and involvement. The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff. They should be willing to work some weekends, evenings, and holidays as needed to ensure delivery of outcomes and fulfillment of the primary mission of Student Affairs & Enrollment Management. Position Information The Director of Student Engagement performs the following functions/duties, including but not limited to: Unit Management & Supervision Guides, directs, advocates, and collaborates to establish a university-wide vision and leadership for student engagement, fostering a sense of belonging, and orchestrating campus-wide events. This includes overseeing club and organization management both in-person and remotely/online, including the management and promotion of GatorXperience (the student organization and events main module), GatorFest!, week of welcome programs, operations, central student-led event management, Greek Life events, and other programs dedicated to campus-wide events, engagement, and entertainment. Partners with Student Success and Graduation Initiatives, specifically within incoming or retention committees, as a representative of Student Engagement & Transition (SET). Guides, directs, formulates, and executes the vision, management, and functioning of the Student Engagement and Transition office. This involves strategic supervision, planning, budgeting, and operational oversight for all programs, services, and collaborations. Drives the implementation of the Division of Student Life’s vision, shaping the student life experience at San Francisco State University from orientation to ongoing engagement of continuing students. Develops programs, services, and partnerships aimed at recruiting, retaining, and nurturing students into engaged leaders both on and off campus. Champions, collaborates, and functions as the main point of contact with leadership groups in various areas regarding engagement and transition programming. This includes orientation and extended orientation programming, GatorFest!, Discover/Explore SF State, Fraternity and Sorority Life programming, Athletics, and other University-wide initiatives. Supervises, plans, and orchestrates the execution of both small- and large-scale campus-wide events and special projects tailored for continuing students and their supporters. These initiatives aim to enhance engagement on campus, encompassing traditions, student persistence in and out of the classroom, and fostering a sense of community while living in San Francisco. Facilitates seamless collaboration with peers within the Student Affairs & Enrollment Management department as well as university-wide, fostering an environment that encourages and enhances student engagement with clubs, organizations, and diverse University events. Guides and cultivates meaningful connections with student clubs and organizations, along with their dedicated staff and faculty advisors, through the creation of comprehensive training sessions, informative orientations, resource development, and regular, effective communication channels. Works in tandem with Campus Recreation, the Office of Student Conduct, and Residential Life to craft inclusive and impactful engagement initiatives, ensuring a holistic approach to supporting the seamless transition of all new students into the University community. Oversees, in collaboration with the Assistant Dean of Students, critical standards, assessments, reports, and community engagement initiatives for Fraternity and Sorority Life, while working in conjunction with Title IX, Student Conduct, and AB 524 compliance measures. Facilitates comprehensive engagement with the CSU club and organization registration process, ensuring a streamlined and efficient approach to their registration requirements. Collaborates closely with the Office of Student Conduct, and Assistant Dean of Students to address matters related to student organization conduct or violations of CSU/campus policies, ensuring a cohesive and responsive approach. Serves as a liaison between the Student Engagement Team (SET) and Time, Place, & Manner to facilitate activities and programs for student organization leaders and new students, fostering a comprehensive understanding of freedom of speech guidelines. General Administration & Assessment Facilitate effective collaboration among diverse campus partners, overseeing the coordination and management of joint efforts pertaining to student activities, events, as well as engagement, involvement, and participation initiatives. Contribute to the creation, execution, and oversight of strategic plans aimed at enhancing collaboration, communication, and the formulation of policies and procedures pertaining to the activities, program planning, event management, and adherence to time, place, and manner (TPM) policies for student clubs and organizations. Designs, implements, and evaluates yearly assessments for student activities, programming, campus events, and other University-wide initiatives, ensuring a comprehensive analysis to inform continuous improvement and strategic planning. Creates and assesses statistical, analytical, and narrative reports designed for presentations, decision-making processes, and program enhancements, ensuring data-driven insights for informed decision-making and continuous program improvement. Partners with the Assistant Dean of Students and university leadership to define key metrics serving as indicators for student retention, engagement, and participation in university activities and events. Secures the development and distribution of promotional materials that highlight university activities and events, contributing to the support of student success and retention initiatives. Conducts an annual assessment of all facets of campus engagement, involvement, and available opportunities for students to maintain connections. Evaluates the requirements of students both prior to and during their academic journey, adapting student life programming to address identified needs. Works closely with the Technical Manager of the Student Life Events Center to offer strategic support for university-wide events and programs. Offers strategic leadership and supervision for the student segment of a centralized event system, ensuring transparent and consistent communication with the Assistant Dean of Students regarding any student-led programs and events. Undertakes special projects as delegated by the Assistant Dean of Students for the Division of Student Life. Marketing & Systems Oversight Collaborating with campus partners, including Strategic Marketing and Communications, Enrollment Operations, Admissions, Dean of Students, and Division of Student Life, to contribute to the development of outreach, marketing, and communication strategies for activities and events. Additionally, providing support for the planning and management of unit online platforms, such as mobile app engagement, orientation, and event registration systems. Other Duties as Assigned Direction provided from supervisor as needed. Be available for campus and departmental emergency response. Professional Behavior Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User-Friendly Principles Promotes and ensures the application of human resources professional responsibilities and ethical standards; This position necessitates a prominent standing within a diverse campus community, demanding visibility, and active advocacy for the department. The incumbent must proficiently communicate a compelling vision to guide the department's operations toward excellence. The schedule may entail weekend and evening commitments, potentially including holidays. Extended periods of the day may involve office work, desk-based tasks, computer work, and attending meetings. The ability to effectively engage with a culturally and ethnically diverse population of students, faculty, and staff is essential. EMBODY THE SIX ROLES OF LEADER Structuring Work: effectively manage and direct workflow, create clear position descriptions, clarify roles and expectations and delegate work. Managing Talent: hire, supervise, coach, support employees. Inspiring Performance: empower, appreciate, communicate constructive feedback. Building Teams: build trust and collaborate. Using & Sharing Information: open communication, transparency. Facilitating Change: encourage other to seek opportunities for different innovative approaches to addressing problems and opportunities; facilitating the implementation and acceptance of change within the workplace. EMBODY THE CORE COMPETENCIES Bias toward collaboration and teamwork. Effective oral, written, and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Minimum Qualifications Master's degree from an accredited institution in an appropriate area of specialization (Education, Counseling, Student Affairs, Higher Education). 3 to 5 years of progressively responsible experience managing programs focused on university student activities and events, student retention, student engagement, student success, or related experience. Demonstrated experience with data analysis, reporting, and use of data in decision-making. Preferred Qualifications Proven experience working collaboratively with colleagues at all levels in a large, complex institution, as well as with diverse external communities, to facilitate positive and collaborative processes and initiatives coupled with measurable programmatic deliverables. Evidence of initiating or founding units with clear and well-defined mission and goals, as well as clear metrics for success. Experience managing budgets, assessing program effectiveness, and successfully applying for grants to support program development. Experience teaching in a higher education setting. Demonstrated knowledge of current research, theory, and best practices of first year student experience and student retention programs. Knowledge of assessment strategies to rate, analyze and improve performance. Professional interpersonal and public presentation skills. Excellent organizational skills, attention to detail, and flexibility. Ability to write reports based on data analysis and interpretation. Ability to collaborate with various university departments and external partners to support a diverse student population. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Director of Student Engagement & Transition Administrator Level This position is an MPP II in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President, Division of Student Life. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life - Student Engagement & Transition Appointment Type At Will Time Base Full Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $7,500.00 - $8,333.00 Per Month ($90,000.00 - $99,996.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the Assistant Dean of Students, the Director of Student Engagement and Transition directs and leads all aspects of the Student Engagement & Transition center, overseeing and managing programs and services, including functional initiatives such as new student orientation, family programs, student leadership/mentorship programs, student organizations, and various university-sponsored campus activities and events. The Director of Student Engagement & Transition holds a strategic position collaborating across both Academic Affairs and Student Affairs and Enrollment Management. This involves facilitating proactive partnerships, programs and services that empower new and current students, as well as student groups (clubs, organizations, fraternity, and sorority life) to succeed in engaging the greater campus community. This role focuses on developing opportunities for students and student organizations to connect and network with one another. Collaboration extends to various university departments, including, but not limited to: First-Year Experience and Undergraduate Education, New Student & Family Programs, Residential Life and Housing, Recruitment and Outreach, Undergraduate Admissions, Financial Aid, Campus Recreation, SAFE Place, Associated Students Inc., and college academic partners directly supporting student engagement success and campus-wide engagement. The Director of Student Engagement & Transition will support the Assistant Dean of Students in the strategic vision, direction, assessment, and accountability for engagement and transition programs that enhance the undergraduates’ and their supporters’ (parents and families) experience with the University. This includes fostering a sense of belonging through co-curricular and extracurricular interest and involvement. The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff. They should be willing to work some weekends, evenings, and holidays as needed to ensure delivery of outcomes and fulfillment of the primary mission of Student Affairs & Enrollment Management. Position Information The Director of Student Engagement performs the following functions/duties, including but not limited to: Unit Management & Supervision Guides, directs, advocates, and collaborates to establish a university-wide vision and leadership for student engagement, fostering a sense of belonging, and orchestrating campus-wide events. This includes overseeing club and organization management both in-person and remotely/online, including the management and promotion of GatorXperience (the student organization and events main module), GatorFest!, week of welcome programs, operations, central student-led event management, Greek Life events, and other programs dedicated to campus-wide events, engagement, and entertainment. Partners with Student Success and Graduation Initiatives, specifically within incoming or retention committees, as a representative of Student Engagement & Transition (SET). Guides, directs, formulates, and executes the vision, management, and functioning of the Student Engagement and Transition office. This involves strategic supervision, planning, budgeting, and operational oversight for all programs, services, and collaborations. Drives the implementation of the Division of Student Life’s vision, shaping the student life experience at San Francisco State University from orientation to ongoing engagement of continuing students. Develops programs, services, and partnerships aimed at recruiting, retaining, and nurturing students into engaged leaders both on and off campus. Champions, collaborates, and functions as the main point of contact with leadership groups in various areas regarding engagement and transition programming. This includes orientation and extended orientation programming, GatorFest!, Discover/Explore SF State, Fraternity and Sorority Life programming, Athletics, and other University-wide initiatives. Supervises, plans, and orchestrates the execution of both small- and large-scale campus-wide events and special projects tailored for continuing students and their supporters. These initiatives aim to enhance engagement on campus, encompassing traditions, student persistence in and out of the classroom, and fostering a sense of community while living in San Francisco. Facilitates seamless collaboration with peers within the Student Affairs & Enrollment Management department as well as university-wide, fostering an environment that encourages and enhances student engagement with clubs, organizations, and diverse University events. Guides and cultivates meaningful connections with student clubs and organizations, along with their dedicated staff and faculty advisors, through the creation of comprehensive training sessions, informative orientations, resource development, and regular, effective communication channels. Works in tandem with Campus Recreation, the Office of Student Conduct, and Residential Life to craft inclusive and impactful engagement initiatives, ensuring a holistic approach to supporting the seamless transition of all new students into the University community. Oversees, in collaboration with the Assistant Dean of Students, critical standards, assessments, reports, and community engagement initiatives for Fraternity and Sorority Life, while working in conjunction with Title IX, Student Conduct, and AB 524 compliance measures. Facilitates comprehensive engagement with the CSU club and organization registration process, ensuring a streamlined and efficient approach to their registration requirements. Collaborates closely with the Office of Student Conduct, and Assistant Dean of Students to address matters related to student organization conduct or violations of CSU/campus policies, ensuring a cohesive and responsive approach. Serves as a liaison between the Student Engagement Team (SET) and Time, Place, & Manner to facilitate activities and programs for student organization leaders and new students, fostering a comprehensive understanding of freedom of speech guidelines. General Administration & Assessment Facilitate effective collaboration among diverse campus partners, overseeing the coordination and management of joint efforts pertaining to student activities, events, as well as engagement, involvement, and participation initiatives. Contribute to the creation, execution, and oversight of strategic plans aimed at enhancing collaboration, communication, and the formulation of policies and procedures pertaining to the activities, program planning, event management, and adherence to time, place, and manner (TPM) policies for student clubs and organizations. Designs, implements, and evaluates yearly assessments for student activities, programming, campus events, and other University-wide initiatives, ensuring a comprehensive analysis to inform continuous improvement and strategic planning. Creates and assesses statistical, analytical, and narrative reports designed for presentations, decision-making processes, and program enhancements, ensuring data-driven insights for informed decision-making and continuous program improvement. Partners with the Assistant Dean of Students and university leadership to define key metrics serving as indicators for student retention, engagement, and participation in university activities and events. Secures the development and distribution of promotional materials that highlight university activities and events, contributing to the support of student success and retention initiatives. Conducts an annual assessment of all facets of campus engagement, involvement, and available opportunities for students to maintain connections. Evaluates the requirements of students both prior to and during their academic journey, adapting student life programming to address identified needs. Works closely with the Technical Manager of the Student Life Events Center to offer strategic support for university-wide events and programs. Offers strategic leadership and supervision for the student segment of a centralized event system, ensuring transparent and consistent communication with the Assistant Dean of Students regarding any student-led programs and events. Undertakes special projects as delegated by the Assistant Dean of Students for the Division of Student Life. Marketing & Systems Oversight Collaborating with campus partners, including Strategic Marketing and Communications, Enrollment Operations, Admissions, Dean of Students, and Division of Student Life, to contribute to the development of outreach, marketing, and communication strategies for activities and events. Additionally, providing support for the planning and management of unit online platforms, such as mobile app engagement, orientation, and event registration systems. Other Duties as Assigned Direction provided from supervisor as needed. Be available for campus and departmental emergency response. Professional Behavior Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User-Friendly Principles Promotes and ensures the application of human resources professional responsibilities and ethical standards; This position necessitates a prominent standing within a diverse campus community, demanding visibility, and active advocacy for the department. The incumbent must proficiently communicate a compelling vision to guide the department's operations toward excellence. The schedule may entail weekend and evening commitments, potentially including holidays. Extended periods of the day may involve office work, desk-based tasks, computer work, and attending meetings. The ability to effectively engage with a culturally and ethnically diverse population of students, faculty, and staff is essential. EMBODY THE SIX ROLES OF LEADER Structuring Work: effectively manage and direct workflow, create clear position descriptions, clarify roles and expectations and delegate work. Managing Talent: hire, supervise, coach, support employees. Inspiring Performance: empower, appreciate, communicate constructive feedback. Building Teams: build trust and collaborate. Using & Sharing Information: open communication, transparency. Facilitating Change: encourage other to seek opportunities for different innovative approaches to addressing problems and opportunities; facilitating the implementation and acceptance of change within the workplace. EMBODY THE CORE COMPETENCIES Bias toward collaboration and teamwork. Effective oral, written, and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Minimum Qualifications Master's degree from an accredited institution in an appropriate area of specialization (Education, Counseling, Student Affairs, Higher Education). 3 to 5 years of progressively responsible experience managing programs focused on university student activities and events, student retention, student engagement, student success, or related experience. Demonstrated experience with data analysis, reporting, and use of data in decision-making. Preferred Qualifications Proven experience working collaboratively with colleagues at all levels in a large, complex institution, as well as with diverse external communities, to facilitate positive and collaborative processes and initiatives coupled with measurable programmatic deliverables. Evidence of initiating or founding units with clear and well-defined mission and goals, as well as clear metrics for success. Experience managing budgets, assessing program effectiveness, and successfully applying for grants to support program development. Experience teaching in a higher education setting. Demonstrated knowledge of current research, theory, and best practices of first year student experience and student retention programs. Knowledge of assessment strategies to rate, analyze and improve performance. Professional interpersonal and public presentation skills. Excellent organizational skills, attention to detail, and flexibility. Ability to write reports based on data analysis and interpretation. Ability to collaborate with various university departments and external partners to support a diverse student population. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Academic Advisor SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs / SOAR TRIO _Collège of Health and Human Services Appointment: Temporary. The position will end on or before June 30, 2024. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base: Full-Time Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $4,610.00 - $5,100.00 per month ($55,320.00 - $61,200.00 annually) Salary is commensurate with experience. Position Summary SOAR Student Support Services Health Sciences (SOAR SSS-HS) is a program within the College of Health and Social Sciences (CHSS) and engages highly at-risk students holistically in supporting their paths towards academic, career and personal success. Towards these goals, the program's staff provides intensive and comprehensive general education advising, pre-major support, life counseling, career/major exploration and other advising services to between 160-180 low income and first-generation college students every academic year (AY). The position reports directly to the SOAR SSS-HS Project Director and functions under general supervision but with a high degree of autonomy. The advisor will: collaborate with the SOAR SSS-HS Project Director and Academic Advising Coordinator regarding the administration, coordination and management of the project and all academically related policies and procedures; provide GE, CHSS pre-major/major, probationary, career, personal or other types of one-on-one or group advising/counseling; create educational plans; be able to utilize technologically innovative methods of advising/counseling; create and conduct appropriate workshops for SOAR SSS-HS FTFs and sophomores interested in health science related majors; liaison with CHSS and campus units; identify and recruit new and continuing at-risk CHSS students and coordinate with college and campus resources in providing intensive services; outreach and develop relationships with local high schools and community based organizations; collaborate with the SOAR TRIO HSS 110 FYE course instructor; lead advising groups, and other duties to be defined. Position Information Academic Advisement/Counseling Provide GE, pre-major support, probationary, career, personal or other types of one on one or group holistic advising/counseling to SOAR SSS-HS students interested in pursuing a health science related major. Create education plans with SOAR SSS-HS students aimed to support them holistically while balancing the realities of major impaction. Act as a resource in interpreting campus and CHSS policies to students, staff and faculty. Utilize technologically innovative methods for advising, counseling and coaching SOAR SSS-HS students. Create and conduct workshops focusing on FTF/sophomore themes such as course planning, GE presentation, major/career exploration, impacted major requirements, etc. Attend campus, college and departmental trainings and meetings as it relates to policies, procedures and advising. Coordinate and manage Student Success initiatives Identify and recruit the most at risk new CHSS FTF students each year, those students that come from low income backgrounds who are the first in their family to attend college. Outreach and develop longstanding relationships with local high schools, community based organizations, TRiO programs and other organizations where incoming at risk CHSS FTF students can be identified and recruited. Program Outreach and Recruitment Participate in program outreach and recruitment efforts via presentations, college fairs, tabling, SF State Gator Preview, New Student Orientation, Welcome Sessions, etc. Develop and maintain rapport with various on and off-campus programs who also work with first generation and low income student populations and within departmental units in CHSS. (i.e. Sociology, Kinesiology, etc.), CHSS Associate Dean’s Office, CHSS Dean’s Office, Undergraduate Advising Center, SSS-TRIO, Registrar’s, Admissions/Evaluations, Bursars, Financial Aid, Enrollment Management, Metro Academy, Student Outreach Services, Undergraduate Studies, Graduate Studies, LAC/CARP, EOPP, Student Support Services, Student Success Program, Counseling Psychological Services, and others. Other duties as assigned Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications Bachelor’s degree in a Health and/or Social Sciences field Experience working with TRIO or other similar equity programs Expertise with campus and college advising policies and procedures Knowledge of PeopleSoft/Oracle based programs, Campus Solutions/EAB, assist.org, Adobe products, IOS, Android, Google, Instagram, Zoom, MS Office, and various types of social media Environmental/Physical/Special Regular work hours from 8AM -5PM with appropriate lunch and breaks as scheduled Monday through Friday. Currently CHSS policy is to allow for 2 of the five days to be remote and these to be determined by supervisor. Some work after normal work hours (such as weekends) may be required. The work week will be adjusted accordingly and advanced notice, to the best of the college’s ability, will be given. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Apr 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 18, 2024
Working Title Academic Advisor SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs / SOAR TRIO _Collège of Health and Human Services Appointment: Temporary. The position will end on or before June 30, 2024. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base: Full-Time Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $4,610.00 - $5,100.00 per month ($55,320.00 - $61,200.00 annually) Salary is commensurate with experience. Position Summary SOAR Student Support Services Health Sciences (SOAR SSS-HS) is a program within the College of Health and Social Sciences (CHSS) and engages highly at-risk students holistically in supporting their paths towards academic, career and personal success. Towards these goals, the program's staff provides intensive and comprehensive general education advising, pre-major support, life counseling, career/major exploration and other advising services to between 160-180 low income and first-generation college students every academic year (AY). The position reports directly to the SOAR SSS-HS Project Director and functions under general supervision but with a high degree of autonomy. The advisor will: collaborate with the SOAR SSS-HS Project Director and Academic Advising Coordinator regarding the administration, coordination and management of the project and all academically related policies and procedures; provide GE, CHSS pre-major/major, probationary, career, personal or other types of one-on-one or group advising/counseling; create educational plans; be able to utilize technologically innovative methods of advising/counseling; create and conduct appropriate workshops for SOAR SSS-HS FTFs and sophomores interested in health science related majors; liaison with CHSS and campus units; identify and recruit new and continuing at-risk CHSS students and coordinate with college and campus resources in providing intensive services; outreach and develop relationships with local high schools and community based organizations; collaborate with the SOAR TRIO HSS 110 FYE course instructor; lead advising groups, and other duties to be defined. Position Information Academic Advisement/Counseling Provide GE, pre-major support, probationary, career, personal or other types of one on one or group holistic advising/counseling to SOAR SSS-HS students interested in pursuing a health science related major. Create education plans with SOAR SSS-HS students aimed to support them holistically while balancing the realities of major impaction. Act as a resource in interpreting campus and CHSS policies to students, staff and faculty. Utilize technologically innovative methods for advising, counseling and coaching SOAR SSS-HS students. Create and conduct workshops focusing on FTF/sophomore themes such as course planning, GE presentation, major/career exploration, impacted major requirements, etc. Attend campus, college and departmental trainings and meetings as it relates to policies, procedures and advising. Coordinate and manage Student Success initiatives Identify and recruit the most at risk new CHSS FTF students each year, those students that come from low income backgrounds who are the first in their family to attend college. Outreach and develop longstanding relationships with local high schools, community based organizations, TRiO programs and other organizations where incoming at risk CHSS FTF students can be identified and recruited. Program Outreach and Recruitment Participate in program outreach and recruitment efforts via presentations, college fairs, tabling, SF State Gator Preview, New Student Orientation, Welcome Sessions, etc. Develop and maintain rapport with various on and off-campus programs who also work with first generation and low income student populations and within departmental units in CHSS. (i.e. Sociology, Kinesiology, etc.), CHSS Associate Dean’s Office, CHSS Dean’s Office, Undergraduate Advising Center, SSS-TRIO, Registrar’s, Admissions/Evaluations, Bursars, Financial Aid, Enrollment Management, Metro Academy, Student Outreach Services, Undergraduate Studies, Graduate Studies, LAC/CARP, EOPP, Student Support Services, Student Success Program, Counseling Psychological Services, and others. Other duties as assigned Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications Bachelor’s degree in a Health and/or Social Sciences field Experience working with TRIO or other similar equity programs Expertise with campus and college advising policies and procedures Knowledge of PeopleSoft/Oracle based programs, Campus Solutions/EAB, assist.org, Adobe products, IOS, Android, Google, Instagram, Zoom, MS Office, and various types of social media Environmental/Physical/Special Regular work hours from 8AM -5PM with appropriate lunch and breaks as scheduled Monday through Friday. Currently CHSS policy is to allow for 2 of the five days to be remote and these to be determined by supervisor. Some work after normal work hours (such as weekends) may be required. The work week will be adjusted accordingly and advanced notice, to the best of the college’s ability, will be given. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Apr 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: Director of Admissions Classification Title: Administrator II Department Name: Admissions and Outreach Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted/anticipated at $8,750 - $10,000 per month commensurate with education and experience CSU Salary Range: $4,812-$$ 15,449 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled, a review of applications will begin Thursday, April 18, 2024, and the review period may end at any time thereafter. Position Summary: The Director of Admissions reports to the Vice President of Student Affairs and is responsible for the leadership and management of all administrative and operational functions of first-time freshman, transfer, and graduate admissions. The Director of Admissions provides leadership and direction over admission processing for undergraduate and graduate applicants. The Director of Admissions utilizes modern and innovative tools to oversee and support the evaluation, and admissions and supports recruitment, registration, and retention efforts at Cal Maritime. The incumbent is responsible for maintaining an admission process that is efficient, responsive, data-informed, and student-focused. Specifically, the Director of Admissions facilitates student admissions and supervises and maintains the PeopleSoft Campus Solutions. This position is responsible for developing and implementing strategic plans that utilize technology including PeopleSoft and Liaison, including CRM, data analysis, reporting and visualization, and predictive and prescriptive modeling, to improve. the admissions and enrollment process. The Director of Admissions is responsible for working collaboratively and partnering with campus leadership, faculty, staff, and the auxiliary boards to enhance student service and improve operations and academic policies. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Administration and Oversight of Admissions Department Oversee and perform all application review, processing, and final decision notifications, including applicant follow-up, as necessary. Coordinate and assist with all transfer admissions and articulation processes. Assist with graduate student application processing. Manage the evaluation of all admissions applications and serve as the primary admissions evaluator for Cal Maritime. Ensure best practice customer service for all, especially for students and families from culturally, socially, and economically diverse backgrounds. Ensure timely, accurate, and comprehensive engagement with students and the campus community throughout the enrollment process. Create and maintain admission policies and procedures. Conduct and oversee the evaluation and processing of undergraduate admission applications. Prepare, monitor, execute, and evaluate goals and objectives for the Office of Admissions. Oversee a customer-service-focused program that assists students and their families from culturally, socially, and economically diverse backgrounds. Provide timely, accurate, and comprehensive services to students and the campus community throughout the recruitment and admission process. Collect and analyze data to inform and direct recruiting, admission, and enrollment activities, and to evaluate the accomplishment of immediate and long-term enrollment objectives Help develop recruitment and marketing materials for annual communication plans to guide prospective students, families, counselors, and community-based organizations successfully through the admission funnel. Assist in developing the marketing and communication budgets. Work effectively with the individuals in the Admissions, Enrollment, Marketing, and Financial Aid Offices, campus partners, Alumni, and external partners to develop strategies for marketing, outreach, and new student enrollment. Represent the university at outreach, recruitment, and community functions. Support the cross-training of admission and enrollment marketing staff on admission, and outreach and recruitment-related policies and processes to ensure coverage and excellent student service. Ensures confidentiality around sensitive issues. Ensure compliance with all federal, state, and University regulations, including Title 5 of the California Administrative Code and the California State University system. Mentor staff and provide growth and development opportunities. Act as a mediator when conflict arises. Schedule and assign work. Provide or delegate training and orientation. Ensure that policies and directions are interpreted, communicated, and implemented into daily activities within the unit. Monitor and provide timely and effective feedback. Conduct performance evaluations. Counsel employees, initiate corrective action, or discipline employees if needed. Work with various campus liaisons such as Athletics, EOP, Academic Affairs, and Marine Programs regarding admissions and enrollment. Complete other duties as assigned. Strategic Communications Management Participate in the development of recruitment and marketing materials, social media support, and data collection. These tactics contribute directly to the development of annual communication plans to guide prospective students through all parts of the Admissions funnel. Assist in developing the marketing and communication budgets. Technology Provide management oversight for the effective application of technology and the development, enhancement, and maintenance of the admissions modules within an integrated PeopleSoft/CMS database; document management system; and the CSU Cal State Apply online admissions application. Contribute to the development, enhancement, and maintenance of the Constituent Relationship Management (CRM) electronic recruitment and communication platform and other e-recruitment and cross-media recruitment tools. Identify and facilitate technology projects and improved business processes to enhance efficiency and delivery of service. Coordination of Activities External to the Department Work closely with the campus community for the purpose of building effective relationships and communicating the strategies and actions of the Office of Admissions. Serve on advisory committees external to the University, and service and advisory committees internal to the University, and maintain professional affiliations. Attend federal, state, and professional admissions information and training conferences. Monitor the state, regional, and national environments, apprising senior management of potential changes that may impact the University Required Qualifications: Education and Experience: Bachelor’s degree in a related field plus a minimum of six years of progressively responsible work experience in higher education registration and records, graduation evaluation, enrollment management, or student services, which includes a minimum of two years leading and/or supervising the work of others; or an equivalent combination of education and experience Demonstrated Knowledge, Skills, and Abilities: Must have the knowledge, skills, and abilities to perform the responsibilities of this position as stated in the sections for Essential Functions and Responsibilities, Work Lead Responsibilities (if applicable), and General Guidelines and Expectations. Knowledge: Incumbent must possess: Comprehensive knowledge of: Effective supervisory practices and techniques, employee-employer relationships, and the management of a unit. Demonstrated knowledge of information and communication technologies in admission management. University infrastructure, policies, and procedures. Thorough knowledge of: Procedures and practices to develop and implement recruitment plans. Statistical analysis, current research, marketing, and recruitment trends. Organizational development and administrative, personnel, and fiscal management. Demonstrated knowledge of information and communication technologies in admission management. Skills: Incumbent must possess: Evidence of a strong personal commitment to diversity. Effective leadership and motivational skills. Excellent verbal, written, and public speaking skills. Excellent data analysis skills. Strong interpersonal, planning, and organizational skills. Advanced analytical, problem-solving, and critical thinking skills within a complex work environment, and a strong commitment to equal opportunity. Independent judgment and critical decision-making skills. Abilities: Incumbent must have the ability to: Organize resources, especially staff, to meet program goals. Establish and maintain cooperative working relationships with a diverse population of faculty, staff, and others, including students from all backgrounds representing various attitudes and value systems. Work in a collaborative and collegial manner, and function cooperatively and productively as a member of a unit. Develop and maintain relationships with the appropriate officials at high schools, other state colleges and universities, the Chancellor's Office, and the State of California. Envision needed changes and improvements in the program area. Define, review, and implement different or creative solutions to unusual or complex problems. Adapt to the dynamics of organizational, procedural, and policy changes. Adjust to change (e.g., work environment and technology). Use standard office equipment (e.g., computers, copiers, printers, phones) and standard office software packages (e.g., Microsoft Office Suite, PeopleSoft, Cal State Apply, CRM, Liaison Perceptive *Content, CRA, Insight, ASSIST, and UC Doorways). Work with forms of electronic recruitment, including web-based, e-mail, CRM, and social media systems. Perform other duties as assigned. Preferred Qualifications: Demonstrated commitment and ability to advance the University’s goals in the areas of diversity and inclusive excellence. Master’s degree and a minimum of three years of experience as noted above Work experience in an academic setting, ideally Public Higher Education. Hours of Work/Travel: Travel outside of normal business hours. Ability to work evenings and weekends as appropriate. Physical, Mental, and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 05, 2024
Working Title: Director of Admissions Classification Title: Administrator II Department Name: Admissions and Outreach Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted/anticipated at $8,750 - $10,000 per month commensurate with education and experience CSU Salary Range: $4,812-$$ 15,449 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled, a review of applications will begin Thursday, April 18, 2024, and the review period may end at any time thereafter. Position Summary: The Director of Admissions reports to the Vice President of Student Affairs and is responsible for the leadership and management of all administrative and operational functions of first-time freshman, transfer, and graduate admissions. The Director of Admissions provides leadership and direction over admission processing for undergraduate and graduate applicants. The Director of Admissions utilizes modern and innovative tools to oversee and support the evaluation, and admissions and supports recruitment, registration, and retention efforts at Cal Maritime. The incumbent is responsible for maintaining an admission process that is efficient, responsive, data-informed, and student-focused. Specifically, the Director of Admissions facilitates student admissions and supervises and maintains the PeopleSoft Campus Solutions. This position is responsible for developing and implementing strategic plans that utilize technology including PeopleSoft and Liaison, including CRM, data analysis, reporting and visualization, and predictive and prescriptive modeling, to improve. the admissions and enrollment process. The Director of Admissions is responsible for working collaboratively and partnering with campus leadership, faculty, staff, and the auxiliary boards to enhance student service and improve operations and academic policies. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Administration and Oversight of Admissions Department Oversee and perform all application review, processing, and final decision notifications, including applicant follow-up, as necessary. Coordinate and assist with all transfer admissions and articulation processes. Assist with graduate student application processing. Manage the evaluation of all admissions applications and serve as the primary admissions evaluator for Cal Maritime. Ensure best practice customer service for all, especially for students and families from culturally, socially, and economically diverse backgrounds. Ensure timely, accurate, and comprehensive engagement with students and the campus community throughout the enrollment process. Create and maintain admission policies and procedures. Conduct and oversee the evaluation and processing of undergraduate admission applications. Prepare, monitor, execute, and evaluate goals and objectives for the Office of Admissions. Oversee a customer-service-focused program that assists students and their families from culturally, socially, and economically diverse backgrounds. Provide timely, accurate, and comprehensive services to students and the campus community throughout the recruitment and admission process. Collect and analyze data to inform and direct recruiting, admission, and enrollment activities, and to evaluate the accomplishment of immediate and long-term enrollment objectives Help develop recruitment and marketing materials for annual communication plans to guide prospective students, families, counselors, and community-based organizations successfully through the admission funnel. Assist in developing the marketing and communication budgets. Work effectively with the individuals in the Admissions, Enrollment, Marketing, and Financial Aid Offices, campus partners, Alumni, and external partners to develop strategies for marketing, outreach, and new student enrollment. Represent the university at outreach, recruitment, and community functions. Support the cross-training of admission and enrollment marketing staff on admission, and outreach and recruitment-related policies and processes to ensure coverage and excellent student service. Ensures confidentiality around sensitive issues. Ensure compliance with all federal, state, and University regulations, including Title 5 of the California Administrative Code and the California State University system. Mentor staff and provide growth and development opportunities. Act as a mediator when conflict arises. Schedule and assign work. Provide or delegate training and orientation. Ensure that policies and directions are interpreted, communicated, and implemented into daily activities within the unit. Monitor and provide timely and effective feedback. Conduct performance evaluations. Counsel employees, initiate corrective action, or discipline employees if needed. Work with various campus liaisons such as Athletics, EOP, Academic Affairs, and Marine Programs regarding admissions and enrollment. Complete other duties as assigned. Strategic Communications Management Participate in the development of recruitment and marketing materials, social media support, and data collection. These tactics contribute directly to the development of annual communication plans to guide prospective students through all parts of the Admissions funnel. Assist in developing the marketing and communication budgets. Technology Provide management oversight for the effective application of technology and the development, enhancement, and maintenance of the admissions modules within an integrated PeopleSoft/CMS database; document management system; and the CSU Cal State Apply online admissions application. Contribute to the development, enhancement, and maintenance of the Constituent Relationship Management (CRM) electronic recruitment and communication platform and other e-recruitment and cross-media recruitment tools. Identify and facilitate technology projects and improved business processes to enhance efficiency and delivery of service. Coordination of Activities External to the Department Work closely with the campus community for the purpose of building effective relationships and communicating the strategies and actions of the Office of Admissions. Serve on advisory committees external to the University, and service and advisory committees internal to the University, and maintain professional affiliations. Attend federal, state, and professional admissions information and training conferences. Monitor the state, regional, and national environments, apprising senior management of potential changes that may impact the University Required Qualifications: Education and Experience: Bachelor’s degree in a related field plus a minimum of six years of progressively responsible work experience in higher education registration and records, graduation evaluation, enrollment management, or student services, which includes a minimum of two years leading and/or supervising the work of others; or an equivalent combination of education and experience Demonstrated Knowledge, Skills, and Abilities: Must have the knowledge, skills, and abilities to perform the responsibilities of this position as stated in the sections for Essential Functions and Responsibilities, Work Lead Responsibilities (if applicable), and General Guidelines and Expectations. Knowledge: Incumbent must possess: Comprehensive knowledge of: Effective supervisory practices and techniques, employee-employer relationships, and the management of a unit. Demonstrated knowledge of information and communication technologies in admission management. University infrastructure, policies, and procedures. Thorough knowledge of: Procedures and practices to develop and implement recruitment plans. Statistical analysis, current research, marketing, and recruitment trends. Organizational development and administrative, personnel, and fiscal management. Demonstrated knowledge of information and communication technologies in admission management. Skills: Incumbent must possess: Evidence of a strong personal commitment to diversity. Effective leadership and motivational skills. Excellent verbal, written, and public speaking skills. Excellent data analysis skills. Strong interpersonal, planning, and organizational skills. Advanced analytical, problem-solving, and critical thinking skills within a complex work environment, and a strong commitment to equal opportunity. Independent judgment and critical decision-making skills. Abilities: Incumbent must have the ability to: Organize resources, especially staff, to meet program goals. Establish and maintain cooperative working relationships with a diverse population of faculty, staff, and others, including students from all backgrounds representing various attitudes and value systems. Work in a collaborative and collegial manner, and function cooperatively and productively as a member of a unit. Develop and maintain relationships with the appropriate officials at high schools, other state colleges and universities, the Chancellor's Office, and the State of California. Envision needed changes and improvements in the program area. Define, review, and implement different or creative solutions to unusual or complex problems. Adapt to the dynamics of organizational, procedural, and policy changes. Adjust to change (e.g., work environment and technology). Use standard office equipment (e.g., computers, copiers, printers, phones) and standard office software packages (e.g., Microsoft Office Suite, PeopleSoft, Cal State Apply, CRM, Liaison Perceptive *Content, CRA, Insight, ASSIST, and UC Doorways). Work with forms of electronic recruitment, including web-based, e-mail, CRM, and social media systems. Perform other duties as assigned. Preferred Qualifications: Demonstrated commitment and ability to advance the University’s goals in the areas of diversity and inclusive excellence. Master’s degree and a minimum of three years of experience as noted above Work experience in an academic setting, ideally Public Higher Education. Hours of Work/Travel: Travel outside of normal business hours. Ability to work evenings and weekends as appropriate. Physical, Mental, and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Under the supervision of the Associate Vice President for Campus and Community Affairs, and with lead work direction from the Associate Director, Graduate Life and Diversity, the Graduate Student Care Coordinator Advisor has responsibility for providing consultation, guidance, mentorship, leadership, and support, through programming and advising efforts. The Graduate Student Care Coordinator Advisor in this position also provides back-up generalist support to the Associate Director of Graduate and Life Diversity in support of retention, academic excellence, and enhancement of graduation rates. The Graduate Student Care Coordinator Advisor is responsible for the completion of program-related tasks or projects assigned by the appropriate administrator. Ensures the implementation of individualized case management plans for graduate students, responds to the needs of individuals, special populations, high-risk populations, and communities as well as identifies students who are at risk of dismissal and provides triage services and referrals to Associate Director and/or university resources. The Graduate Student Care Coordinator Advisor assist with the coordination and implementation of graduate student programming, workshops, and informational sessions, develops and manages professional outreach materials including posters, brochures, electronic newsletters, and website, assist with research, coordination, and evaluation activities, services, and resources that meet the needs of a diverse student population and provide outreach as proactive advising to support graduate student success initiatives. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2025, with the possibility of reappointment. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Division facilitates the academic and career success, personal growth, and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well- being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding Graduate Life & Diversity department click HERE Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Key Qualifications Experience advising and/or counseling students in an academic and/or co-curricular setting. Exhibit multicultural competence. Experience with empowering students to develop educational and career planning skills. Career development experience. Knowledge of mentorship models that are effective with graduate students. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,610 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,610 - $6,556 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on March 18, 2024. To receive full consideration, apply by March 17, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Olma Javonillo at ojavonillo@sdsu.edu. Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary Under the supervision of the Associate Vice President for Campus and Community Affairs, and with lead work direction from the Associate Director, Graduate Life and Diversity, the Graduate Student Care Coordinator Advisor has responsibility for providing consultation, guidance, mentorship, leadership, and support, through programming and advising efforts. The Graduate Student Care Coordinator Advisor in this position also provides back-up generalist support to the Associate Director of Graduate and Life Diversity in support of retention, academic excellence, and enhancement of graduation rates. The Graduate Student Care Coordinator Advisor is responsible for the completion of program-related tasks or projects assigned by the appropriate administrator. Ensures the implementation of individualized case management plans for graduate students, responds to the needs of individuals, special populations, high-risk populations, and communities as well as identifies students who are at risk of dismissal and provides triage services and referrals to Associate Director and/or university resources. The Graduate Student Care Coordinator Advisor assist with the coordination and implementation of graduate student programming, workshops, and informational sessions, develops and manages professional outreach materials including posters, brochures, electronic newsletters, and website, assist with research, coordination, and evaluation activities, services, and resources that meet the needs of a diverse student population and provide outreach as proactive advising to support graduate student success initiatives. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2025, with the possibility of reappointment. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Division facilitates the academic and career success, personal growth, and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well- being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding Graduate Life & Diversity department click HERE Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Key Qualifications Experience advising and/or counseling students in an academic and/or co-curricular setting. Exhibit multicultural competence. Experience with empowering students to develop educational and career planning skills. Career development experience. Knowledge of mentorship models that are effective with graduate students. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,610 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,610 - $6,556 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on March 18, 2024. To receive full consideration, apply by March 17, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Olma Javonillo at ojavonillo@sdsu.edu. Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Undergraduate Recruitment Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Undergraduate Admissions & Recruitment (UGAR) Appointment Type This is a one-year probationary position. Time Base Full-Time (FTE 1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm; some nights and weekends Anticipated Hiring Range $4,935.00 per month ($59,220.00 annually) Salary is commensurate with experience. Position Summary Under the direct supervision of the Associate Director of Undergraduate Recruitment, the Undergraduate Recruitment Specialist represents SF State at high school/community college visits, college nights/fairs, and transfer days/fairs as assigned. Incumbent plans visits to schools, schedules and makes presentations, and follow -up visits; identifies potential students, and provides information about higher education generally, and the California State University (CSU) and SF State, specifically; and behaves in a manner that promotes goodwill on behalf of the University. Incumbent recruits, advises, and evaluates admissions requirements for prospective undergraduate students to SF State and the CSU system. The incumbent educates the public (including K-12, Community College, Community Based Organizations, and SF State stakeholders) about admissions requirements, policies, and processes and developing and implementing programs for student recruitment Position Information Outreach & Advising Provide direct pre-admissions assistance and follow-up for students interested in CSU/SF State University. This includes providing workshops, presentations, and conducting individual and group pre- admissions advising sessions, both on and off campus, and preliminary transcript evaluations. Conduct school visitations and attend college fairs, transfer days, and CSU Counselor Conferences providing outreach services and procedural assistance to perspective students. Conduct follow-up visits and plan and implement yield activities in the Spring. Provide training and updates for Community Colleges, K-12, Community Based Organizations, and SF State stakeholders. Support daily outreach work including phone duty, counter duty, presentations and student advising. These activities are conducted in-person and virtually using current technologies. Campus Representation Represent the Office of Undergraduate Admissions & Recruitment of SF State at selected campus, community, and statewide CSU events, outreach activities, counselor meetings/conferences, and other special events. Participate in department and campus committees, programs and projects as assigned. Maintain a thorough and comprehensive knowledge of admissions practices for special populations, programs and services including, but not limited to, the following areas: Admissions, EOP, Veterans, Associate Degree for Transfers (AD-T), Office of International Programs (OIP), Metro Academies, Athletics, AB540/undocumented students, Early Start, New Student Programs, Housing, Financial Aid, Residential Life, Academic Colleges, Majors and Programs, SF State General Education patterns, Alumni, etc. Special Events & Social Media Assist in the planning and implementation of on and off campus special events, including Gator Days, College Fairs, Counselor Conferences and various events where the University engages with prospective students and their parents and counselors. Participate in various virtual student recruitment and outreach campaigns. Percentages noted serve as rough guidelines, and the incumbent needs to demonstrate appropriate flexibility and be prepared to adjust responsibilities on an "as needed" basis in response to changing workplace priorities and constituency demands Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications Master's degree. Bilingual skills highly desirable. Experience with setting up and conducting virtual meetings using current technologies. Ability to rapidly acquire knowledge of enrollment and student services programs, policies, procedures, and practices, SF State Bulletin, CSU applications, Educational Opportunity Program (EOP) information and supplementary forms, FAFSA (Free Application for Federal Student Aid), and various admissions equity programs targeting underserved students. Ability to acquire and maintain current knowledge of K-12 and higher education issues. Excellent oral and written communication skills. Knowledge of Microsoft Office and other computer and software tools. Environmental/Physical/Special 70% of time is spent off campus at school or community sites when off-campus travel is permitted. Must transport outreach materials to and from site; must load and unload materials weighing up to 50 pounds each. Must sometimes travel by air and stay overnight in hotels when attending outreach functions and professional development events. Ability and willingness to accommodate a flexible work schedule that includes evenings and weekends, providing outreach services to students and community agencies. Required to travel to off-campus locations for special activities or conferences. Must be willing and able to travel distances of 50 miles or more throughout California, including nights and weekends. Must have access to a car with current registration and automobile insurance to travel to school sites, college fairs, and pre-admissions events within California; if no access to a car, must make own transportation arrangements to meet outreach commitments on time. Must adhere to the Family Education Rights and Privacy Act (FERPA) and the California Information Practices Act by maintaining confidentiality of student information. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff Required License/Certifications Must possess a valid California Driver’s License with no more than three moving violations within the last three years. Must complete SF State’s Defensive Driver’s Training program. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Oct 25 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Undergraduate Recruitment Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Undergraduate Admissions & Recruitment (UGAR) Appointment Type This is a one-year probationary position. Time Base Full-Time (FTE 1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm; some nights and weekends Anticipated Hiring Range $4,935.00 per month ($59,220.00 annually) Salary is commensurate with experience. Position Summary Under the direct supervision of the Associate Director of Undergraduate Recruitment, the Undergraduate Recruitment Specialist represents SF State at high school/community college visits, college nights/fairs, and transfer days/fairs as assigned. Incumbent plans visits to schools, schedules and makes presentations, and follow -up visits; identifies potential students, and provides information about higher education generally, and the California State University (CSU) and SF State, specifically; and behaves in a manner that promotes goodwill on behalf of the University. Incumbent recruits, advises, and evaluates admissions requirements for prospective undergraduate students to SF State and the CSU system. The incumbent educates the public (including K-12, Community College, Community Based Organizations, and SF State stakeholders) about admissions requirements, policies, and processes and developing and implementing programs for student recruitment Position Information Outreach & Advising Provide direct pre-admissions assistance and follow-up for students interested in CSU/SF State University. This includes providing workshops, presentations, and conducting individual and group pre- admissions advising sessions, both on and off campus, and preliminary transcript evaluations. Conduct school visitations and attend college fairs, transfer days, and CSU Counselor Conferences providing outreach services and procedural assistance to perspective students. Conduct follow-up visits and plan and implement yield activities in the Spring. Provide training and updates for Community Colleges, K-12, Community Based Organizations, and SF State stakeholders. Support daily outreach work including phone duty, counter duty, presentations and student advising. These activities are conducted in-person and virtually using current technologies. Campus Representation Represent the Office of Undergraduate Admissions & Recruitment of SF State at selected campus, community, and statewide CSU events, outreach activities, counselor meetings/conferences, and other special events. Participate in department and campus committees, programs and projects as assigned. Maintain a thorough and comprehensive knowledge of admissions practices for special populations, programs and services including, but not limited to, the following areas: Admissions, EOP, Veterans, Associate Degree for Transfers (AD-T), Office of International Programs (OIP), Metro Academies, Athletics, AB540/undocumented students, Early Start, New Student Programs, Housing, Financial Aid, Residential Life, Academic Colleges, Majors and Programs, SF State General Education patterns, Alumni, etc. Special Events & Social Media Assist in the planning and implementation of on and off campus special events, including Gator Days, College Fairs, Counselor Conferences and various events where the University engages with prospective students and their parents and counselors. Participate in various virtual student recruitment and outreach campaigns. Percentages noted serve as rough guidelines, and the incumbent needs to demonstrate appropriate flexibility and be prepared to adjust responsibilities on an "as needed" basis in response to changing workplace priorities and constituency demands Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications Master's degree. Bilingual skills highly desirable. Experience with setting up and conducting virtual meetings using current technologies. Ability to rapidly acquire knowledge of enrollment and student services programs, policies, procedures, and practices, SF State Bulletin, CSU applications, Educational Opportunity Program (EOP) information and supplementary forms, FAFSA (Free Application for Federal Student Aid), and various admissions equity programs targeting underserved students. Ability to acquire and maintain current knowledge of K-12 and higher education issues. Excellent oral and written communication skills. Knowledge of Microsoft Office and other computer and software tools. Environmental/Physical/Special 70% of time is spent off campus at school or community sites when off-campus travel is permitted. Must transport outreach materials to and from site; must load and unload materials weighing up to 50 pounds each. Must sometimes travel by air and stay overnight in hotels when attending outreach functions and professional development events. Ability and willingness to accommodate a flexible work schedule that includes evenings and weekends, providing outreach services to students and community agencies. Required to travel to off-campus locations for special activities or conferences. Must be willing and able to travel distances of 50 miles or more throughout California, including nights and weekends. Must have access to a car with current registration and automobile insurance to travel to school sites, college fairs, and pre-admissions events within California; if no access to a car, must make own transportation arrangements to meet outreach commitments on time. Must adhere to the Family Education Rights and Privacy Act (FERPA) and the California Information Practices Act by maintaining confidentiality of student information. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff Required License/Certifications Must possess a valid California Driver’s License with no more than three moving violations within the last three years. Must complete SF State’s Defensive Driver’s Training program. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Oct 25 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Director of Planned and Principal Giving (Administrator II) Compensation and Benefits The Anticipated Hiring Salary is $110,000 - $120,000 and is competitive and negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary The Director of Planned and Principal Giving reports to the Vice President for University Advancement and is a member of the University Advancement’s Executive Team. The Director is responsible for managing and facilitating the creation of deferred and outright gifts to Fresno State by working in partnership with prospects philanthropic partners, philanthropic partners, financial and legal professionals, UA staff and campus leadership. The Director will plan and implement outreach and solicitation strategies on behalf of Fresno State, including providing support to one or more volunteer and/or philanthropic partner groups. Planned and deferred giving is a continued growth area for Fresno State under the leadership of UA, with a goal of securing 30%+ of the annual goal. This position will play a key role in networking with financial and legal professionals, outreach to emeriti faculty and staff and working in partnership with colleagues across UA. Key Qualifications Knowledge of budgets, institutional planning, and fiscal analysis to make strategic business decisions. Knowledge of campaign and fundraising best practices, trends, tools, and technology including applicable guidelines and compliance requirements. Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources. Knowledge of computer office systems and ability to use a broad range of technology, systems, and software packages (Microsoft Office Suite, Google, Excel, and PowerPoint). Demonstrated track record in working with individuals and groups, ability to work as a member of a team. Recognition of the importance of education to individuals and society as a whole. Excellent interpersonal skills, strong written and oral communication skills. Highly motivated and proven self-starter, creative and entrepreneurial characteristics. Capacity to inspire confidence, trust, and cooperation with an ability to work independently as well as with a team. Ability to work effectively with faculty, staff, alumni, and friends of the university from diverse ethnic, cultural and socioeconomic backgrounds. Flexibility to travel as needed to develop and maintain relationships. Competency and experience with the use of Word, Excel, PowerPoint, email, and the internet. Ability to manage and evaluate program operations, systems and information and provide data for review in developing and implementing strategies to enhance processes and meet programmatic goals. Organizational and time-management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities. Ability to develop and implement short and long-term plans and initiatives, conduct on-going review and evaluation, and prepare and present reports or information with reliable conclusions and recommendations. Collaborate with others to help advance the goals of the division and university. Show courtesy and respect towards others and promote a positive and service oriented collegial work environment. History of regular attendance and positive performance evaluations. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Bachelor's degree required from a regionally accredited institution. Minimum of five years of increasingly responsible and successful fundraising experience or professional experience with transferable skills such as sales, marketing, or public relations. A minimum of two years of professional fundraising experience with success in planned giving or professional experience in financial or legal services with experience in gift and estate planning, trust management and charitable tax laws. Demonstrated track record in working with individuals and groups, ability to work as a member of a team, recognition of the importance of education to individuals and society. Exposure to management, including budgetary responsibilities. Experience with a nonprofit organization. Experience with comprehensive campaigns, major gift solicitation, or constituent relations. Preferred Skills: Master's or other advanced degree preferred. Experience/background in higher education. Experience with alumni/donor databases and campus applications such as Advance, Reeher or Raiser’s Edge. Department Summary University Advancement’s (UA) mission is to inspire and increase engagement and philanthropy for Fresno State by putting alumni, friends, and the philanthropic partner at the center of what University Advancement does, thereby focusing on the individual being the hero of their own story. UA fosters pride and connections that result in engagement and giving for Fresno State. The division works with alumni, friends, and external stakeholders to broaden the resources available to the University, thereby strengthening the impact of higher education to prepare the next generation of leaders and to elevate our beloved San Joaquin Valley, the state, and beyond. Providing engagement opportunities is a primary role of the division, with every interaction focused on increasing interaction to Fresno State and its mission. UA ensures that a strong brand inspires and deepens the University’s bond with the public it serves. As such, it advances communications that uplift the image and reputation of the University and supports the University’s strategic plan. Deadline & Application Instructions Applications received by April 11, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Director of Planned and Principal Giving (Administrator II) Compensation and Benefits The Anticipated Hiring Salary is $110,000 - $120,000 and is competitive and negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary The Director of Planned and Principal Giving reports to the Vice President for University Advancement and is a member of the University Advancement’s Executive Team. The Director is responsible for managing and facilitating the creation of deferred and outright gifts to Fresno State by working in partnership with prospects philanthropic partners, philanthropic partners, financial and legal professionals, UA staff and campus leadership. The Director will plan and implement outreach and solicitation strategies on behalf of Fresno State, including providing support to one or more volunteer and/or philanthropic partner groups. Planned and deferred giving is a continued growth area for Fresno State under the leadership of UA, with a goal of securing 30%+ of the annual goal. This position will play a key role in networking with financial and legal professionals, outreach to emeriti faculty and staff and working in partnership with colleagues across UA. Key Qualifications Knowledge of budgets, institutional planning, and fiscal analysis to make strategic business decisions. Knowledge of campaign and fundraising best practices, trends, tools, and technology including applicable guidelines and compliance requirements. Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources. Knowledge of computer office systems and ability to use a broad range of technology, systems, and software packages (Microsoft Office Suite, Google, Excel, and PowerPoint). Demonstrated track record in working with individuals and groups, ability to work as a member of a team. Recognition of the importance of education to individuals and society as a whole. Excellent interpersonal skills, strong written and oral communication skills. Highly motivated and proven self-starter, creative and entrepreneurial characteristics. Capacity to inspire confidence, trust, and cooperation with an ability to work independently as well as with a team. Ability to work effectively with faculty, staff, alumni, and friends of the university from diverse ethnic, cultural and socioeconomic backgrounds. Flexibility to travel as needed to develop and maintain relationships. Competency and experience with the use of Word, Excel, PowerPoint, email, and the internet. Ability to manage and evaluate program operations, systems and information and provide data for review in developing and implementing strategies to enhance processes and meet programmatic goals. Organizational and time-management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities. Ability to develop and implement short and long-term plans and initiatives, conduct on-going review and evaluation, and prepare and present reports or information with reliable conclusions and recommendations. Collaborate with others to help advance the goals of the division and university. Show courtesy and respect towards others and promote a positive and service oriented collegial work environment. History of regular attendance and positive performance evaluations. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Bachelor's degree required from a regionally accredited institution. Minimum of five years of increasingly responsible and successful fundraising experience or professional experience with transferable skills such as sales, marketing, or public relations. A minimum of two years of professional fundraising experience with success in planned giving or professional experience in financial or legal services with experience in gift and estate planning, trust management and charitable tax laws. Demonstrated track record in working with individuals and groups, ability to work as a member of a team, recognition of the importance of education to individuals and society. Exposure to management, including budgetary responsibilities. Experience with a nonprofit organization. Experience with comprehensive campaigns, major gift solicitation, or constituent relations. Preferred Skills: Master's or other advanced degree preferred. Experience/background in higher education. Experience with alumni/donor databases and campus applications such as Advance, Reeher or Raiser’s Edge. Department Summary University Advancement’s (UA) mission is to inspire and increase engagement and philanthropy for Fresno State by putting alumni, friends, and the philanthropic partner at the center of what University Advancement does, thereby focusing on the individual being the hero of their own story. UA fosters pride and connections that result in engagement and giving for Fresno State. The division works with alumni, friends, and external stakeholders to broaden the resources available to the University, thereby strengthening the impact of higher education to prepare the next generation of leaders and to elevate our beloved San Joaquin Valley, the state, and beyond. Providing engagement opportunities is a primary role of the division, with every interaction focused on increasing interaction to Fresno State and its mission. UA ensures that a strong brand inspires and deepens the University’s bond with the public it serves. As such, it advances communications that uplift the image and reputation of the University and supports the University’s strategic plan. Deadline & Application Instructions Applications received by April 11, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range: $96,000 to $112,356 annually (Commensurate with qualifications and experience) Recruitment Closing Date : Open Until Filled REQUIRED- All candidates must submit the following: Application Cover letter Resume or CV Three (3) References THE DEPARTMENT: Counseling and Psychological Services (CAPS) is an organizational unit of the Campus Health and Wellbeing Cluster within the Division of Student Affairs. The unit strives for excellence in student services by adhering to the Values adopted by the Division (i.e., a Student-Centered Philosophy, Integrity, Interconnectedness, Passion, Quality, and Richness of Diversity). In keeping with these Values, Counseling and Psychological Services provides a variety of mental health and outreach services to the University community at large. One of the department's primary goals is to enhance the psychosocial development and emotional well being of students, thus contributing to their retention and graduation from the University. In performing the duties and responsibilities of this position, the Director should demonstrate attitudes, behaviors, and work ethic that exemplify the Divisional Values, in response to assisting students with mental health concerns. DUTIES AND RESPONSIBILITIES: Administrative Duties Interact closely with every level of departmental personnel in performing a wide range of duties; interact with virtually every constituency within the campus community (students, staff, faculty, administrators, parents) on a regular basis. Collaborate with CAPS Director, departmental staff, and/or members of the campus community in the implementation of clinical services, outreach programs, consultation, training, and crisis intervention. Address confidential and sensitive matters emanating from the department of Counseling and Psychological Services and other administrative offices, academic colleges, and/or student service units. Provide regular updates to the CAPS Director as needed, and respond to other administrative requests that serve the department and campus community. Answers questions and responds to situations in which judgment, confidentiality, tact, discretion, knowledge and diplomacy are critical, especially in response to crises, emergency services/hospitalizations, confidential documents/information, and in working with clientele in need of unique services. Demonstrates proficiency in interpersonal communication skills, public speaking, and in written communications. Make decisions based on sound reasoning and with confidence. Meet regularly with the CAPS Director (and/or upon request), regarding departmental operations and updates, budgetary and personnel matters, and/or clinical service delivery. Manage clinical case assignment and lead the clinical consultation meeting to ensure best treatment intervention practices are being used. Participate in regularly scheduled meetings involving the AVP, divisional directors, departmental program coordinators, and the front office coordinator, to address the effectiveness of services, policies and procedures, and evaluative measures. As part of the department's Management Team, provide supervision and work with the department Dean in completing performance evaluations for professional counselors, administrative assistants, and graduate level interns. Assists in providing staff support and direction, promoting accountability, enforcing deadlines, and provide feedback related to ongoing performance. Provide and/or organize training sessions and professional development opportunities to promote collegiality, optimum and ethical performance, and teamwork. Empower staff to make independent decisions at appropriate operational levels. Assists the CAPS Director in responding to after-hour emergencies throughout the calendar year (i.e., including summer), including serving as a point person on the ProtoCall/after hours service contact list. Monitor staff serving in departmental liaison and coordinator roles to ensure relevance and adherence to policy. In collaboration with the CAPS Director, ensure that staff (professional counselors, administrative support staff, and interns) are kept abreast of the laws and ethics pertaining to the delivery of clinical services and documentation. Maintain a working knowledge of legal and ethical guidelines, policies, procedures in the field of psychology in order to make accurate clinical decisions and referrals with regard to treatment planning, consultation, case management and emergency services. Build strategic alliances with community mental health providers and private practitioners to facilitate off campus referrals. Responsible for ensuring the development, maintenance and revision of the department’s policy and procedures manual and community referrals list. In collaboration with the CAPS Director, oversee the development, management and quality of a comprehensive clinical training program designed to meet the supervision and training needs of graduate/doctorate level interns, provide feedback to the screening and selection process of interns, direct supervision (individual/group) to interns, and verbal and written feedback in relationship to the interns' performance, professional conduct, and clinical outcomes with clients. In collaboration with CAPS crisis and counseling staff, oversees the crisis and case management services and manage students in crisis and those whose behavioral difficulties impact the campus. Conduct "fitness to stay" and "re-entry" evaluations for students with behavioral and/or psychological difficulties. Provide brief crisis sessions to students for restabilization purpose. Provide limited crisis consultation and referrals for staff and faculty in crisis. Assist the CAPS Director in Supervising administrative support staff to ensure a smooth execution of front desk procedures/protocol when assisting clients. Provide administrative support staff with training in effective clinical protocol when serving distressed clients and in managing clinical emergencies. Collaborate with the professional counselors and administrative support staff, respectively, to update/maintain forms, documents, brochures, fliers, and marketing strategies related to clinical service delivery. Build strategic alliances and network with academic departments and University divisions as a means to enhance the visibility and utilization of CAPS’ services. Review and respond to subpoenas, client record requests, and requests related to student withdrawals and retroactive withdrawals. Oversee and facilitate administrative procedures related to the withdrawal process (e.g., case review, completion of relevant paperwork, making appropriate contacts). Perform other responsibilities and duties as needed, to carry out CAPS services within the department and to the University, as determined and assigned by the CAPS Director. Such services may include: the generation of reports/documents, research projects, committee work, special projects, and/or participation in campus events. Serve as the Administrator in Charge upon request and in the absence of the Director; attend departmental, university-wide, and community meetings; participate in professional development activities/training to enhance job performance; and facilitate professional development training seminars, and/or presentations as a means to contribute to staff development. Direct Clinical Service Delivery Conduct clinical assessment/intake evaluations; provide individual, couple, family or group counseling, crisis intervention, hospitalization and other emergency response. Utilize clinical conceptualization, treatment planning, and case management to facilitate clinical effectiveness. Provide mental health consultation and facilitate on and off campus referrals, as needed. Administer, interpret and reporting on psychological assessments/testing, as needed. Maintain/demonstrate a current command of knowledge in professional counseling theory, research, practice, legal and ethical guidelines, and CAPS policies and procedures. Employ a variety of therapeutic methods to effectively counsel clients with a full range of psychological issues. Utilize sound clinical judgment and apply methods appropriate to presenting problems and needs of clients. Demonstrate cultural sensitivity and competence addressing needs of diverse clients. Apply legal and ethical standards of the profession in executing clinical services. Utilize consultation opportunities for treatment planning, and to ensure service quality and adherence to legal and ethical mandates. Indirect Clinical Services Maintain records/case notes pertaining to client caseload and other service delivery. Apply legal and ethical standards of the profession in providing case management, documentation and record keeping. Attend departmental meetings as scheduled, needed and/or as requested by the CAPS Director. Participate in other activities, as needed, to carry out CAPS services within the department and to relevant University constituencies, as determined and assigned by the CAPS Director, including taking on additional caseload, generating reports/documents, conducting research or special projects, committee work, and/or participating in campus events, student peer education programs, consultation services, workshops, training modules, and faculty/student orientation programs. QUALIFICATIONS: Possession of an appropriate terminal degree as a Doctorate in behavioral sciences, counseling, psychology, or a specifically related academic field A California license as a Psychologist 3 years of successful administrative experience in university counseling center of comparable scale and complexity Successful experience supervising, training and evaluating employees, and graduate level interns/trainees, resolving conflicts, and encouraging a diverse staff to work well together. Expertise and/or experience in crisis intervention and working with a broad range of presenting problems and constituencies. Experience working with data collection, needs assessment, mental health surveys, and outcome measures to assess service effectiveness and to promote quality improvement. Experience in teaching, and providing training, outreach programs and crisis intervention in a University setting. Knowledge of and experience with mental health models, accreditation standards, policies and procedures related to the field of psychology and student affairs in a higher education setting. Excellent oral and written communication skills, including demonstrated ability to make effective oral presentations, facilitate an open exchange of ideas, and write clear and concise notes, documents, and reports. Superior interpersonal skills and the ability to collaborate with and respond to multiple constituencies and make meaningful connections at all levels of an organization. Demonstrated ability to make independent decisions, exercise sound judgment, and to multi-task and set priorities. Ability to counsel individuals utilizing professional therapy orientations, techniques, and strategies, while meeting the needs of a multicultural, multi-gendered, and multi-aged clientele; ability to respond to situations with knowledge and understanding of diversity issues and cultural factors. Knowledge of Electronic Medical Record Systems such as Point and Click. PREFERRED EXPERIENCE: Knowledge of or ability to understand the role and functioning of University Counseling Centers Previous experience working in a University Counseling Center setting, Student Affairs, and/or in higher education. Background or experience working on Behavioral Intervention or Crisis Management Teams Experience using information technology and conducting mental health outcome measures to assess effectiveness and promote continuous quality improvement. Demonstrated training, knowledge and skill in psychological assessment, testing, and report writing. Strong fiscal and resource management skills, and experience planning and controlling a complex budget. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ . Outside Employment Disclosure Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 22 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range: $96,000 to $112,356 annually (Commensurate with qualifications and experience) Recruitment Closing Date : Open Until Filled REQUIRED- All candidates must submit the following: Application Cover letter Resume or CV Three (3) References THE DEPARTMENT: Counseling and Psychological Services (CAPS) is an organizational unit of the Campus Health and Wellbeing Cluster within the Division of Student Affairs. The unit strives for excellence in student services by adhering to the Values adopted by the Division (i.e., a Student-Centered Philosophy, Integrity, Interconnectedness, Passion, Quality, and Richness of Diversity). In keeping with these Values, Counseling and Psychological Services provides a variety of mental health and outreach services to the University community at large. One of the department's primary goals is to enhance the psychosocial development and emotional well being of students, thus contributing to their retention and graduation from the University. In performing the duties and responsibilities of this position, the Director should demonstrate attitudes, behaviors, and work ethic that exemplify the Divisional Values, in response to assisting students with mental health concerns. DUTIES AND RESPONSIBILITIES: Administrative Duties Interact closely with every level of departmental personnel in performing a wide range of duties; interact with virtually every constituency within the campus community (students, staff, faculty, administrators, parents) on a regular basis. Collaborate with CAPS Director, departmental staff, and/or members of the campus community in the implementation of clinical services, outreach programs, consultation, training, and crisis intervention. Address confidential and sensitive matters emanating from the department of Counseling and Psychological Services and other administrative offices, academic colleges, and/or student service units. Provide regular updates to the CAPS Director as needed, and respond to other administrative requests that serve the department and campus community. Answers questions and responds to situations in which judgment, confidentiality, tact, discretion, knowledge and diplomacy are critical, especially in response to crises, emergency services/hospitalizations, confidential documents/information, and in working with clientele in need of unique services. Demonstrates proficiency in interpersonal communication skills, public speaking, and in written communications. Make decisions based on sound reasoning and with confidence. Meet regularly with the CAPS Director (and/or upon request), regarding departmental operations and updates, budgetary and personnel matters, and/or clinical service delivery. Manage clinical case assignment and lead the clinical consultation meeting to ensure best treatment intervention practices are being used. Participate in regularly scheduled meetings involving the AVP, divisional directors, departmental program coordinators, and the front office coordinator, to address the effectiveness of services, policies and procedures, and evaluative measures. As part of the department's Management Team, provide supervision and work with the department Dean in completing performance evaluations for professional counselors, administrative assistants, and graduate level interns. Assists in providing staff support and direction, promoting accountability, enforcing deadlines, and provide feedback related to ongoing performance. Provide and/or organize training sessions and professional development opportunities to promote collegiality, optimum and ethical performance, and teamwork. Empower staff to make independent decisions at appropriate operational levels. Assists the CAPS Director in responding to after-hour emergencies throughout the calendar year (i.e., including summer), including serving as a point person on the ProtoCall/after hours service contact list. Monitor staff serving in departmental liaison and coordinator roles to ensure relevance and adherence to policy. In collaboration with the CAPS Director, ensure that staff (professional counselors, administrative support staff, and interns) are kept abreast of the laws and ethics pertaining to the delivery of clinical services and documentation. Maintain a working knowledge of legal and ethical guidelines, policies, procedures in the field of psychology in order to make accurate clinical decisions and referrals with regard to treatment planning, consultation, case management and emergency services. Build strategic alliances with community mental health providers and private practitioners to facilitate off campus referrals. Responsible for ensuring the development, maintenance and revision of the department’s policy and procedures manual and community referrals list. In collaboration with the CAPS Director, oversee the development, management and quality of a comprehensive clinical training program designed to meet the supervision and training needs of graduate/doctorate level interns, provide feedback to the screening and selection process of interns, direct supervision (individual/group) to interns, and verbal and written feedback in relationship to the interns' performance, professional conduct, and clinical outcomes with clients. In collaboration with CAPS crisis and counseling staff, oversees the crisis and case management services and manage students in crisis and those whose behavioral difficulties impact the campus. Conduct "fitness to stay" and "re-entry" evaluations for students with behavioral and/or psychological difficulties. Provide brief crisis sessions to students for restabilization purpose. Provide limited crisis consultation and referrals for staff and faculty in crisis. Assist the CAPS Director in Supervising administrative support staff to ensure a smooth execution of front desk procedures/protocol when assisting clients. Provide administrative support staff with training in effective clinical protocol when serving distressed clients and in managing clinical emergencies. Collaborate with the professional counselors and administrative support staff, respectively, to update/maintain forms, documents, brochures, fliers, and marketing strategies related to clinical service delivery. Build strategic alliances and network with academic departments and University divisions as a means to enhance the visibility and utilization of CAPS’ services. Review and respond to subpoenas, client record requests, and requests related to student withdrawals and retroactive withdrawals. Oversee and facilitate administrative procedures related to the withdrawal process (e.g., case review, completion of relevant paperwork, making appropriate contacts). Perform other responsibilities and duties as needed, to carry out CAPS services within the department and to the University, as determined and assigned by the CAPS Director. Such services may include: the generation of reports/documents, research projects, committee work, special projects, and/or participation in campus events. Serve as the Administrator in Charge upon request and in the absence of the Director; attend departmental, university-wide, and community meetings; participate in professional development activities/training to enhance job performance; and facilitate professional development training seminars, and/or presentations as a means to contribute to staff development. Direct Clinical Service Delivery Conduct clinical assessment/intake evaluations; provide individual, couple, family or group counseling, crisis intervention, hospitalization and other emergency response. Utilize clinical conceptualization, treatment planning, and case management to facilitate clinical effectiveness. Provide mental health consultation and facilitate on and off campus referrals, as needed. Administer, interpret and reporting on psychological assessments/testing, as needed. Maintain/demonstrate a current command of knowledge in professional counseling theory, research, practice, legal and ethical guidelines, and CAPS policies and procedures. Employ a variety of therapeutic methods to effectively counsel clients with a full range of psychological issues. Utilize sound clinical judgment and apply methods appropriate to presenting problems and needs of clients. Demonstrate cultural sensitivity and competence addressing needs of diverse clients. Apply legal and ethical standards of the profession in executing clinical services. Utilize consultation opportunities for treatment planning, and to ensure service quality and adherence to legal and ethical mandates. Indirect Clinical Services Maintain records/case notes pertaining to client caseload and other service delivery. Apply legal and ethical standards of the profession in providing case management, documentation and record keeping. Attend departmental meetings as scheduled, needed and/or as requested by the CAPS Director. Participate in other activities, as needed, to carry out CAPS services within the department and to relevant University constituencies, as determined and assigned by the CAPS Director, including taking on additional caseload, generating reports/documents, conducting research or special projects, committee work, and/or participating in campus events, student peer education programs, consultation services, workshops, training modules, and faculty/student orientation programs. QUALIFICATIONS: Possession of an appropriate terminal degree as a Doctorate in behavioral sciences, counseling, psychology, or a specifically related academic field A California license as a Psychologist 3 years of successful administrative experience in university counseling center of comparable scale and complexity Successful experience supervising, training and evaluating employees, and graduate level interns/trainees, resolving conflicts, and encouraging a diverse staff to work well together. Expertise and/or experience in crisis intervention and working with a broad range of presenting problems and constituencies. Experience working with data collection, needs assessment, mental health surveys, and outcome measures to assess service effectiveness and to promote quality improvement. Experience in teaching, and providing training, outreach programs and crisis intervention in a University setting. Knowledge of and experience with mental health models, accreditation standards, policies and procedures related to the field of psychology and student affairs in a higher education setting. Excellent oral and written communication skills, including demonstrated ability to make effective oral presentations, facilitate an open exchange of ideas, and write clear and concise notes, documents, and reports. Superior interpersonal skills and the ability to collaborate with and respond to multiple constituencies and make meaningful connections at all levels of an organization. Demonstrated ability to make independent decisions, exercise sound judgment, and to multi-task and set priorities. Ability to counsel individuals utilizing professional therapy orientations, techniques, and strategies, while meeting the needs of a multicultural, multi-gendered, and multi-aged clientele; ability to respond to situations with knowledge and understanding of diversity issues and cultural factors. Knowledge of Electronic Medical Record Systems such as Point and Click. PREFERRED EXPERIENCE: Knowledge of or ability to understand the role and functioning of University Counseling Centers Previous experience working in a University Counseling Center setting, Student Affairs, and/or in higher education. Background or experience working on Behavioral Intervention or Crisis Management Teams Experience using information technology and conducting mental health outcome measures to assess effectiveness and promote continuous quality improvement. Demonstrated training, knowledge and skill in psychological assessment, testing, and report writing. Strong fiscal and resource management skills, and experience planning and controlling a complex budget. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ . Outside Employment Disclosure Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 22 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 537379; 3/22/2024 DIRECTOR, HOUSING SERVICES AND RESIDENCE LIFE California State University, Los Angeles, invites applications for the above Administrator II position. The University : California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system. The University is the premier comprehensive public university in the heart of Los Angeles. We offer nationally recognized programs and our faculty have a strong commitment to scholarship, research, creative pursuits, and service. As a federally recognized Hispanic-serving (HSI) and Asian-American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all of its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive. The Position : The Director of Housing and Residence Life is the chief housing officer for the University, providing vision, guidance, and leadership for the overall planning, development, and implementation of programs, services, and facilities with an emphasis on student development, retention, and satisfaction. The Director is responsible for all housing operations and services for a growing residential community, including personnel management, operations, budget management, contract management, marketing, assessment, strategic planning, facility maintenance, student programming, student outreach, and custodial services.' Student Housing facilities include approximately 2,500 beds in residence and apartment-style settings, with community spaces and dining commons. This position reports directly to the Vice President for Student Life. The Director of Housing and Residence Life will develop and foster effective and collaborative relationships with faculty, staff, and administrators to leverage the full potential of resources available on the campus and to ensure that the work of Housing and Residence Life contributes to the mission of the University; responsible for selecting, developing, Supervising, and evaluating all Housing management, staff, and student assistants. Facilitate internal and external staff development opportunities and be proactive in researching and adopting technological advances to maximize productivity, job satisfaction, and use of resources; ensure adherence to Human Resource policies and procedures and resolve high-level employee concerns. In collaboration with the Office of Procurement and Contracts, develop contracts and other legal documents with external vendors supporting the Housing and Residence Life operation; process evictions, rental agreement violations, and other legal issues with advice from University Counsel; develop and maintain regular communication with University partners, including Student Health Center, Dean of Students, Financial Aid, Budget Office, Student Financial Services, Admissions, Public Safety, Information Technology Services, Student Conduct, Outreach and Recruitment, University Orientation, Associated Students, Inc., University-Student Union, University Auxiliary Services, Inc., Facilities Services, Enrollment Services, International Programs and Services, Extended Education, Athletics Department and Public Affairs; and participates regularly in departmental, division, campus-wide, and community meetings and workgroups related to Student Housing and student success. Required Qualifications & Experience : Master's degree from an accredited institution and significant progressively responsible experience within a large comprehensive college/university organization. 3-5 years of progressively responsible and successful leadership of a complex facility operation with responsibility for coordinating and directing the work of others in key areas such as facilities management, building maintenance and related projects, with oversight for student programming, personnel development and training. The incumbent must demonstrate interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Proven ability to provide outstanding leadership and strategic direction in a higher education setting, with demonstrated commitment to student development and success. Experience working within higher education serving a significant percentage of first-generation college students. Compensation : Salary is commensurate with experience and qualifications. Salary range is $4,812 - $15,449/monthly. (Budgeted Hiring Salary Range $9,300 - $10,500/Monthly). A comprehensive benefits package is provided. Appointment : The Administrator II appointment will be made under the guidelines for management and supervisory employees of the California State University. All rights and benefits associated with this appointment are governed by the Management Personnel Plan. Closing Date : Review of applications will begin on April 5, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State University, Los Angeles employment application is required. Resumes will not be accepted in lieu of a completed application. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 23, 2024
Job No: 537379; 3/22/2024 DIRECTOR, HOUSING SERVICES AND RESIDENCE LIFE California State University, Los Angeles, invites applications for the above Administrator II position. The University : California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system. The University is the premier comprehensive public university in the heart of Los Angeles. We offer nationally recognized programs and our faculty have a strong commitment to scholarship, research, creative pursuits, and service. As a federally recognized Hispanic-serving (HSI) and Asian-American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all of its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive. The Position : The Director of Housing and Residence Life is the chief housing officer for the University, providing vision, guidance, and leadership for the overall planning, development, and implementation of programs, services, and facilities with an emphasis on student development, retention, and satisfaction. The Director is responsible for all housing operations and services for a growing residential community, including personnel management, operations, budget management, contract management, marketing, assessment, strategic planning, facility maintenance, student programming, student outreach, and custodial services.' Student Housing facilities include approximately 2,500 beds in residence and apartment-style settings, with community spaces and dining commons. This position reports directly to the Vice President for Student Life. The Director of Housing and Residence Life will develop and foster effective and collaborative relationships with faculty, staff, and administrators to leverage the full potential of resources available on the campus and to ensure that the work of Housing and Residence Life contributes to the mission of the University; responsible for selecting, developing, Supervising, and evaluating all Housing management, staff, and student assistants. Facilitate internal and external staff development opportunities and be proactive in researching and adopting technological advances to maximize productivity, job satisfaction, and use of resources; ensure adherence to Human Resource policies and procedures and resolve high-level employee concerns. In collaboration with the Office of Procurement and Contracts, develop contracts and other legal documents with external vendors supporting the Housing and Residence Life operation; process evictions, rental agreement violations, and other legal issues with advice from University Counsel; develop and maintain regular communication with University partners, including Student Health Center, Dean of Students, Financial Aid, Budget Office, Student Financial Services, Admissions, Public Safety, Information Technology Services, Student Conduct, Outreach and Recruitment, University Orientation, Associated Students, Inc., University-Student Union, University Auxiliary Services, Inc., Facilities Services, Enrollment Services, International Programs and Services, Extended Education, Athletics Department and Public Affairs; and participates regularly in departmental, division, campus-wide, and community meetings and workgroups related to Student Housing and student success. Required Qualifications & Experience : Master's degree from an accredited institution and significant progressively responsible experience within a large comprehensive college/university organization. 3-5 years of progressively responsible and successful leadership of a complex facility operation with responsibility for coordinating and directing the work of others in key areas such as facilities management, building maintenance and related projects, with oversight for student programming, personnel development and training. The incumbent must demonstrate interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Proven ability to provide outstanding leadership and strategic direction in a higher education setting, with demonstrated commitment to student development and success. Experience working within higher education serving a significant percentage of first-generation college students. Compensation : Salary is commensurate with experience and qualifications. Salary range is $4,812 - $15,449/monthly. (Budgeted Hiring Salary Range $9,300 - $10,500/Monthly). A comprehensive benefits package is provided. Appointment : The Administrator II appointment will be made under the guidelines for management and supervisory employees of the California State University. All rights and benefits associated with this appointment are governed by the Management Personnel Plan. Closing Date : Review of applications will begin on April 5, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State University, Los Angeles employment application is required. Resumes will not be accepted in lieu of a completed application. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 5, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high-quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 06 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 5, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high-quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 06 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 537898; 3/28/2024 DIRECTOR, OFFICE OF STUDENT SERVICES California State University, Los Angeles, invites applications for the above Administrator II position. The University : California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system. The University is the premier comprehensive public university in the heart of Los Angeles. We offer nationally recognized programs and our faculty have a strong commitment to scholarship, research, creative pursuits, and service. As a federally recognized Hispanic-serving (HSI) and Asian-American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all of its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive. The Position : The Director of the Office for Student Services reports to the Associate Dean of the College of Education (COE) and is responsible for the management and leadership of all functions of the Office for Student Services. The Director serves as a member of leadership meetings in the College of Education and University and assumes responsibility for the work of the Teacher Admissions Committee and other committees as assigned. The Director works collaboratively with the Division Chairs; Program Directors/Coordinators, faculty, in the College of Education, and works closely with the Dean of Undergraduate Studies, Executive Director of Advising, and the Vice Provost for Enrollment Services to plan, coordinate, and implement advising initiatives, policies, practices, and procedures in the College. The Director develops and leads college-based advising programs and services to increase student engagement, retention, and increase graduation rates as well as college-based advising initiatives including, but not limited to, mandatory first-year advising, grad check advising, orientation advising, notice advising, and advising campaigns to identify students needing additional support to achieve educational goals. The Director creates, measures, and reports on center performance metrics. In addition, the Director supervises and works collaboratively with office staff, credential analyst, and SSPs to provide cohesive office function for effective outreach, recruitment, admissions, ongoing student advisement, and credential recommendations. The Director certifies readiness for student teaching for teacher credential candidates, establishes and oversees the systematic placement of student teachers and manages opportunities for other fieldwork capacity as needed. The Director has oversight for the processing of all materials related to applications for credentials, including online credential recommendations with the California Commission on Teacher Credentialing (CTC), and works with the credential analyst to ensure that all credential recommendations are in alignment with the state and federal requirements. The Director is also responsible for preparing state _and national reports (e.g., Title II reports) in collaboration with the Associate Dean and Dean of the COE. The Director also manages the center's budget, hiring, supervising, and evaluating staff. The Director is responsible for providing regular staff training in the Office for Student Services and for updating faculty, staff and administrators on matters of Undergraduate Success and Credentialing, Services and for updating faculty, staff, and administrators on matters of Undergraduate Success and Credentialing, especially as they affect program design and operation. The Director organizes the Day of the Educator event, participates in other college-wide and campus development activities and events, and is engaged in key campus and teacher education initiatives as appropriate. Participation in evacuation team. Required Qualifications & Experience : Earned master's degree in education or related field from an accredited four-year college or university. The incumbent must have demonstrated experience and/or commitment to working effectively with faculty, staff, and students in a multicultural/multiethnic urban campus environment with a substantial population of first-generation students. The incumbent must have excellent interpersonal, teambuilding, and verbal and written communication skills, and organizational management skills. The incumbent must have the ability to supervise and motivate staff to work effectively and cooperatively with administrators, faculty, staff, and students within the college and across the campus; work with community stakeholders and to serve as an effective liaison with local school districts/agency partners; keep a record of development and implementation of effective outreach and recruitment strategies in higher education; understand complex Commission on Teacher Credentialing and university regulations/policies and relay that information clearly to students, staff, faculty, and others in the campus community; meet deadlines, multi-task, work well under pressure; and to collaborate with students, faculty, staff, and administrators to resolve complex problems in a shared governance environment. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : A doctoral degree from an accredited four-year college or university. Three years of management or leadership experience; familiarity with a range of advisement tools and platforms; a record of development and implementation of program assessment strategies; knowledge of CSU policies and procedures and PeopleSoft applications. Compensation : Salary is commensurate with experience and qualifications. Salary range is $4,812 - $15,449/monthly. (Budgeted Hiring Salary Range $7,250 - $8,200/Monthly) A comprehensive benefits package is provided. Appointment : The Administrator II appointment will be made under the guidelines for management and supervisory employees of the California State University. All rights and benefits associated with this appointment are governed by the Management Personnel Plan. Closing Date : Review of applications will begin on April 10, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State University, Los Angeles employment application is required. Resumes will not be accepted in lieu of a completed application. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 29, 2024
Job No: 537898; 3/28/2024 DIRECTOR, OFFICE OF STUDENT SERVICES California State University, Los Angeles, invites applications for the above Administrator II position. The University : California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system. The University is the premier comprehensive public university in the heart of Los Angeles. We offer nationally recognized programs and our faculty have a strong commitment to scholarship, research, creative pursuits, and service. As a federally recognized Hispanic-serving (HSI) and Asian-American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all of its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive. The Position : The Director of the Office for Student Services reports to the Associate Dean of the College of Education (COE) and is responsible for the management and leadership of all functions of the Office for Student Services. The Director serves as a member of leadership meetings in the College of Education and University and assumes responsibility for the work of the Teacher Admissions Committee and other committees as assigned. The Director works collaboratively with the Division Chairs; Program Directors/Coordinators, faculty, in the College of Education, and works closely with the Dean of Undergraduate Studies, Executive Director of Advising, and the Vice Provost for Enrollment Services to plan, coordinate, and implement advising initiatives, policies, practices, and procedures in the College. The Director develops and leads college-based advising programs and services to increase student engagement, retention, and increase graduation rates as well as college-based advising initiatives including, but not limited to, mandatory first-year advising, grad check advising, orientation advising, notice advising, and advising campaigns to identify students needing additional support to achieve educational goals. The Director creates, measures, and reports on center performance metrics. In addition, the Director supervises and works collaboratively with office staff, credential analyst, and SSPs to provide cohesive office function for effective outreach, recruitment, admissions, ongoing student advisement, and credential recommendations. The Director certifies readiness for student teaching for teacher credential candidates, establishes and oversees the systematic placement of student teachers and manages opportunities for other fieldwork capacity as needed. The Director has oversight for the processing of all materials related to applications for credentials, including online credential recommendations with the California Commission on Teacher Credentialing (CTC), and works with the credential analyst to ensure that all credential recommendations are in alignment with the state and federal requirements. The Director is also responsible for preparing state _and national reports (e.g., Title II reports) in collaboration with the Associate Dean and Dean of the COE. The Director also manages the center's budget, hiring, supervising, and evaluating staff. The Director is responsible for providing regular staff training in the Office for Student Services and for updating faculty, staff and administrators on matters of Undergraduate Success and Credentialing, Services and for updating faculty, staff, and administrators on matters of Undergraduate Success and Credentialing, especially as they affect program design and operation. The Director organizes the Day of the Educator event, participates in other college-wide and campus development activities and events, and is engaged in key campus and teacher education initiatives as appropriate. Participation in evacuation team. Required Qualifications & Experience : Earned master's degree in education or related field from an accredited four-year college or university. The incumbent must have demonstrated experience and/or commitment to working effectively with faculty, staff, and students in a multicultural/multiethnic urban campus environment with a substantial population of first-generation students. The incumbent must have excellent interpersonal, teambuilding, and verbal and written communication skills, and organizational management skills. The incumbent must have the ability to supervise and motivate staff to work effectively and cooperatively with administrators, faculty, staff, and students within the college and across the campus; work with community stakeholders and to serve as an effective liaison with local school districts/agency partners; keep a record of development and implementation of effective outreach and recruitment strategies in higher education; understand complex Commission on Teacher Credentialing and university regulations/policies and relay that information clearly to students, staff, faculty, and others in the campus community; meet deadlines, multi-task, work well under pressure; and to collaborate with students, faculty, staff, and administrators to resolve complex problems in a shared governance environment. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : A doctoral degree from an accredited four-year college or university. Three years of management or leadership experience; familiarity with a range of advisement tools and platforms; a record of development and implementation of program assessment strategies; knowledge of CSU policies and procedures and PeopleSoft applications. Compensation : Salary is commensurate with experience and qualifications. Salary range is $4,812 - $15,449/monthly. (Budgeted Hiring Salary Range $7,250 - $8,200/Monthly) A comprehensive benefits package is provided. Appointment : The Administrator II appointment will be made under the guidelines for management and supervisory employees of the California State University. All rights and benefits associated with this appointment are governed by the Management Personnel Plan. Closing Date : Review of applications will begin on April 10, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State University, Los Angeles employment application is required. Resumes will not be accepted in lieu of a completed application. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Announcement Number: 1746817222 Early Intervention Services 1161 South Valley View • Las Vegas, Nevada 89102 775-486-7670 • Fax 702-486-7686 • adsd.nv.gov Steve Sisolak Governor Richard Whitley, MS Director DEPARTMENT OF HEALTH AND HUMAN SERVICES AGING AND DISABILITY SERVICES DIVISION Helping people. It's who we are and what we do. ena Schmidt Administrator D Senior Physician - Pediatrician (Part-Time) Hourly Rate $84.74 Aging and Disability Services Division (ADSD) Nevada Early Intervention Services (NEIS) is accepting resumes for a Senior Physician - Pediatrician position in Las Vegas, Nevada. The division is seeking to fill this unclassified, part-time position (20.24 hours per week). ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and promotes a positive work environment. The mission of the ADSD is to provide leadership and advocacy in the planning, development and delivery of a high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful, and dignified lives to the greatest extent possible. The responsibility of ADSD is to ensure the provision of effective support and services to meet the needs of individuals and families. Early Intervention Services - We provide services to children ages 0-3 years with developmental delays and disabilities who are eligible for Part C services under the Individuals with Disabilities Education Act (IDEA). In addition, we support children and families with diagnostics including autism. POSITION DESCRIPTION: Direct Services - The Pediatrician will complete physical evaluations of children, recommend appropriate additional services, and discuss with the family the child's developmental functioning, nutrition consultations, assessment results, recommendations, and outcomes. Autism Diagnostics - The Pediatrician may complete diagnostic appointments when a child falls on the spectrum. We have a comprehensive team that will complete a battery of assessments, audio evaluation, and Autism Diagnostic Observation Schedule (ADOS). The pediatrician and team members discuss and explain to the family a synopsis of all the assessments. The pediatrician will formalize the diagnosis during the process. We have a qualified staff member that attends each appointment with the family to ensure there is continuity and support during this time. Teaching - Pediatric residents from the University Nevada Reno and University Nevada Las Vegas School of Medicine rotate through NEIS for their developmental and behavioral rotation. It is expected that this position supports this collaboration with the university and residents to strengthen the knowledge base of future first line practitioners. Trainings from the Pediatrician will be offered to staff and/or parents 1-2 times per year on relevant topics. Community Outreach - The Pediatrician will provide community outreach to local pediatrician offices, medical groups, and hospitals to support collaboration and continuity of care. In addition, this may also encompass sitting on a statewide commission or coalition to support stakeholder needs and state initiatives. Future Opportunities - As the State of Nevada continues to redefine efficiencies and effective public health services, there are opportunities for visionary leadership to help pave the pathways. Opportunities may include developing a single point of entry process for children with special health care needs that are eligible for one or multiple state programs. Another may be assisting in redefining roles and relationships to better serve children and families through a merging of separate Early Intervention Services 1161 South Valley View • Las Vegas, Nevada 89102 775-486-7670 • Fax 702-486-7686 • adsd.nv.gov agencies. This could help reduce duplication of services or navigation frustrations of families of multiple agencies providing services. EDUCATION AND EXPERIENCE: Graduation from an accredited school of medicine or approved by the Nevada Board of Medical Examiners with one year of internship in an approved hospital and three years of experience in the practice of medicine or equivalent combination of both; OR completion of an appropriate residency approved by the American Medical Association; OR an equivalent combination substituting each year of resident training for a year of medical practice; OR board eligibility in a medical specialty; OR board certification in a medical specialty. Position Location: Las Vegas, Nevada Las Vegas is a metropolitan city in Nevada that is the home to the Golden Knights Hockey team and Raiders NFL football team. It is a desert oasis with lots of entertainment, cultural and outdoor activities. See more at: Las Vegas, Nevada | Las Vegas Hotels | Travel Nevada SALARY AND Benefits: Compensation rate is $83.90 hourly. Salary Range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is available with a reduced gross salary. Excellent benefits package of medical, dental and vision care, as well as life and disability insurance; paid holidays; generous leave benefits; contribution to the secure defined-benefit retirement plan (NV PERS) and no state, county, city, or social security tax. Other employee benefits such as deferred compensation plans are available. State employees do not contribute to Social Security. Long-term employees enjoy additional benefits. For additional information, please visit the Nevada Division of Human Resource Management at http://hr.nv.gov/, the Nevada Public Employees Benefits at http://pebp.state.nv.us/, and the Public Employees Retirement System of Nevada at http://nvpers.org/. For further information or to apply, please submit your curriculum vitae with a letter of interest and three (3) professional refences and tell us how you heard about this position to: Connie Burgwardt-Odgers Human Resources Analyst II Aging and Disability Services Division Human Resources Unit 3416 Goni Rd., Suite D-132 Carson City, NV 89706 T: (775) 687-0506 Cburgwardt-odgers@adsd.nv.gov Resumes will be accepted until recruitment needs are satisfied. ADSD is an equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate based on race, color, national origin, religion or belief, age, sex, sexual orientation, pregnancy, genetic information (GINA), or gender identity and expression. Aging and Disability Services Division is dedicated to assist all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful, and dignified lives to the greatest extent possible! Closing Date/Time: Until recruitment needs are satisfied
Mar 05, 2024
Full Time
Announcement Number: 1746817222 Early Intervention Services 1161 South Valley View • Las Vegas, Nevada 89102 775-486-7670 • Fax 702-486-7686 • adsd.nv.gov Steve Sisolak Governor Richard Whitley, MS Director DEPARTMENT OF HEALTH AND HUMAN SERVICES AGING AND DISABILITY SERVICES DIVISION Helping people. It's who we are and what we do. ena Schmidt Administrator D Senior Physician - Pediatrician (Part-Time) Hourly Rate $84.74 Aging and Disability Services Division (ADSD) Nevada Early Intervention Services (NEIS) is accepting resumes for a Senior Physician - Pediatrician position in Las Vegas, Nevada. The division is seeking to fill this unclassified, part-time position (20.24 hours per week). ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and promotes a positive work environment. The mission of the ADSD is to provide leadership and advocacy in the planning, development and delivery of a high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful, and dignified lives to the greatest extent possible. The responsibility of ADSD is to ensure the provision of effective support and services to meet the needs of individuals and families. Early Intervention Services - We provide services to children ages 0-3 years with developmental delays and disabilities who are eligible for Part C services under the Individuals with Disabilities Education Act (IDEA). In addition, we support children and families with diagnostics including autism. POSITION DESCRIPTION: Direct Services - The Pediatrician will complete physical evaluations of children, recommend appropriate additional services, and discuss with the family the child's developmental functioning, nutrition consultations, assessment results, recommendations, and outcomes. Autism Diagnostics - The Pediatrician may complete diagnostic appointments when a child falls on the spectrum. We have a comprehensive team that will complete a battery of assessments, audio evaluation, and Autism Diagnostic Observation Schedule (ADOS). The pediatrician and team members discuss and explain to the family a synopsis of all the assessments. The pediatrician will formalize the diagnosis during the process. We have a qualified staff member that attends each appointment with the family to ensure there is continuity and support during this time. Teaching - Pediatric residents from the University Nevada Reno and University Nevada Las Vegas School of Medicine rotate through NEIS for their developmental and behavioral rotation. It is expected that this position supports this collaboration with the university and residents to strengthen the knowledge base of future first line practitioners. Trainings from the Pediatrician will be offered to staff and/or parents 1-2 times per year on relevant topics. Community Outreach - The Pediatrician will provide community outreach to local pediatrician offices, medical groups, and hospitals to support collaboration and continuity of care. In addition, this may also encompass sitting on a statewide commission or coalition to support stakeholder needs and state initiatives. Future Opportunities - As the State of Nevada continues to redefine efficiencies and effective public health services, there are opportunities for visionary leadership to help pave the pathways. Opportunities may include developing a single point of entry process for children with special health care needs that are eligible for one or multiple state programs. Another may be assisting in redefining roles and relationships to better serve children and families through a merging of separate Early Intervention Services 1161 South Valley View • Las Vegas, Nevada 89102 775-486-7670 • Fax 702-486-7686 • adsd.nv.gov agencies. This could help reduce duplication of services or navigation frustrations of families of multiple agencies providing services. EDUCATION AND EXPERIENCE: Graduation from an accredited school of medicine or approved by the Nevada Board of Medical Examiners with one year of internship in an approved hospital and three years of experience in the practice of medicine or equivalent combination of both; OR completion of an appropriate residency approved by the American Medical Association; OR an equivalent combination substituting each year of resident training for a year of medical practice; OR board eligibility in a medical specialty; OR board certification in a medical specialty. Position Location: Las Vegas, Nevada Las Vegas is a metropolitan city in Nevada that is the home to the Golden Knights Hockey team and Raiders NFL football team. It is a desert oasis with lots of entertainment, cultural and outdoor activities. See more at: Las Vegas, Nevada | Las Vegas Hotels | Travel Nevada SALARY AND Benefits: Compensation rate is $83.90 hourly. Salary Range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is available with a reduced gross salary. Excellent benefits package of medical, dental and vision care, as well as life and disability insurance; paid holidays; generous leave benefits; contribution to the secure defined-benefit retirement plan (NV PERS) and no state, county, city, or social security tax. Other employee benefits such as deferred compensation plans are available. State employees do not contribute to Social Security. Long-term employees enjoy additional benefits. For additional information, please visit the Nevada Division of Human Resource Management at http://hr.nv.gov/, the Nevada Public Employees Benefits at http://pebp.state.nv.us/, and the Public Employees Retirement System of Nevada at http://nvpers.org/. For further information or to apply, please submit your curriculum vitae with a letter of interest and three (3) professional refences and tell us how you heard about this position to: Connie Burgwardt-Odgers Human Resources Analyst II Aging and Disability Services Division Human Resources Unit 3416 Goni Rd., Suite D-132 Carson City, NV 89706 T: (775) 687-0506 Cburgwardt-odgers@adsd.nv.gov Resumes will be accepted until recruitment needs are satisfied. ADSD is an equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate based on race, color, national origin, religion or belief, age, sex, sexual orientation, pregnancy, genetic information (GINA), or gender identity and expression. Aging and Disability Services Division is dedicated to assist all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful, and dignified lives to the greatest extent possible! Closing Date/Time: Until recruitment needs are satisfied
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Division of Student Affairs Student Services Professional II RESPONSIBILITIES & DUTIES: Works closely with the Senior Director of Housing & Residential Education (SDHRE) and Student Conduct Administrator (SCA) to support the implementation of CSU Channel Islands’ (CSUCI) student conduct program, primarily within student housing. Conducts investigations of alleged violations of the Title 5 of the California Code of Regulations (Student Conduct Code) and Housing & Residential Education (HRE) Community Living Standards (CLS) in compliance with CSU Executive Order 1098, imposes educational and administrative sanctions ranging from written warning to disciplinary probation as appropriate, and may represent the University for assigned cases that result in formal hearings in consultation with the SCA. Assigns administrative housing outcomes ranging from warning to probation in consultation with the SCA and SDHRE as appropriate. Maintains compliance with relevant CSU Executive Orders, FERPA, Title IX, Clery and other state, local and federal laws. Reviews student conduct reports submitted, provides ongoing maintenance of student records, and assists with management of the electronic student conduct database (Maxient). Completes student conduct investigations for academic and/or non-residential cases, as needed. Researches best practices and model student conduct programs, practices, assessment, and measurement tools at comparable institutions. Reviews and provides feedback to the administration of the CLS and other University policies. Assists with day-to-day operations including coordinating student hearings, preparing student disciplinary files, receiving and documenting student issues/complaints, and answering and responding to phone calls and emails to the student conduct email account. Provides engaging and creative educational presentations, trainings, and programs related to student conduct, academic integrity, and housing misconduct to various campus and community partners including students, staff, and faculty. Provides individual follow-up to students who have not completed assigned educational sanctions. Assists in the development and implementation of educational sanctions. Assists the SCA and SDHRE with implementing aims, objectives, outcomes, ongoing assessment, and data analysis for the student conduct program in the Dean of Students (DOS) office and HRE. Communicates and provides consultative services to students, staff, faculty, parents, and advisors pertaining to student behaviors in written and verbal form. Provides support to the SCA and SDHRE regarding required Clery Reporting. Provides the SCA and SDHRE data analytics and reports using the student conduct database and other relevant data points. Administers the HRE alcohol education program including oversight and implementation of HRE’s alcohol privilege request process in consultation with the SDHRE. Coordinates and assists with the facilitation of programs and events in support of the DOS office and HRE including, but not limited to, alcohol and cannabis workshops, HRE outreach, and other educational outreach initiatives. Contributes to and assists with managing the DOS office social media accounts and other outreach endeavors. Participates in standing student conduct meetings with the SCA, SDHRE, and other staff as appropriate. Represents the program on Division and University committees as needed. Works closely with staff in Residential Education, Student Life & Support Programs, the Division of Student Affairs, as well as campus faculty and staff. Carries out and supports special projects as a member of the DOS office and HRE. May provide support for compliance with COVID-19 policy or safety requirements and Campus Access, Retention & Equity (CARE) on an as needed basis. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Education: Bachelor’s degree in counseling, education, social science, law, or related field required; Master’s degree preferred. Experience: At least two years of professional higher education experience; experience in student conduct or responding to student behavioral concerns preferred. A master's degree in a job-related field may be substituted for one year of professional experience. Other Knowledge/Skills: General understanding of the current trends and issues impacting student populations and higher education. Understanding of student development in the conduct process and a commitment to student advocacy. Working knowledge of the basic principles of student development theory and individual and group behavior and techniques and methods of interviewing and educational programming. Demonstrated knowledge of communication, problem-solving, and teamwork skills. Ability to maintain a professional demeanor and resolve multi-dimensional matters in response to students who are at risk and/or in crisis. Demonstrated ability to analyze complex situations, exercise good judgment, maintain confidentiality, identify solutions, and consistently apply policies, procedures, and laws. Ability to form and maintain effective collaborative relationships with colleagues across campus as well as students. Thorough knowledge of English grammar, punctuation, and spelling as well as excellent written and verbal communication skills. Ability to gather and analyze data, reason logically, draw valid conclusions, and make appropriate recommendations; participate in and contribute to group meetings, conferences, and interviews, make oral presentations; clearly express ideas; write clear and concise reports; utilize word processing and data programs, work effectively under pressure, compete assignments in a timely manner, establish and maintain cooperative working relationships with students, staff and faculty; and work in a multi cultural environment. Ability to meet the needs of a multicultural, multisexed, and multi-aged student body group. Experience in working with computerized student information systems, databases, and other computer software desirable. Ability to organize and set priorities; quickly learn and apply the goals and objectives of the program, and the policies and regulations of all undergraduate programs. Ability to maintain strict confidentiality in all aspects of work and to interact with and be sensitive to a diverse clientele. The person holding this position is considered a Campus Security Authority as defined by the Jeanne Clery Campus Security Act and must provide reports regarding Clery crimes about which they become aware to the designated campus authority. Must be available to work 8:00 a.m. to 5:00 p.m.; however, flexibility with respect to work schedule is necessary as this position will require the occasional evening or weekend service with advance notice, as required. Punctuality and regular attendance is mandatory. Occasional travel may also be required, with advance notice, as required. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. Hiring Range: $4,610 to $5,025 per month Advertised: Mar 24 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Division of Student Affairs Student Services Professional II RESPONSIBILITIES & DUTIES: Works closely with the Senior Director of Housing & Residential Education (SDHRE) and Student Conduct Administrator (SCA) to support the implementation of CSU Channel Islands’ (CSUCI) student conduct program, primarily within student housing. Conducts investigations of alleged violations of the Title 5 of the California Code of Regulations (Student Conduct Code) and Housing & Residential Education (HRE) Community Living Standards (CLS) in compliance with CSU Executive Order 1098, imposes educational and administrative sanctions ranging from written warning to disciplinary probation as appropriate, and may represent the University for assigned cases that result in formal hearings in consultation with the SCA. Assigns administrative housing outcomes ranging from warning to probation in consultation with the SCA and SDHRE as appropriate. Maintains compliance with relevant CSU Executive Orders, FERPA, Title IX, Clery and other state, local and federal laws. Reviews student conduct reports submitted, provides ongoing maintenance of student records, and assists with management of the electronic student conduct database (Maxient). Completes student conduct investigations for academic and/or non-residential cases, as needed. Researches best practices and model student conduct programs, practices, assessment, and measurement tools at comparable institutions. Reviews and provides feedback to the administration of the CLS and other University policies. Assists with day-to-day operations including coordinating student hearings, preparing student disciplinary files, receiving and documenting student issues/complaints, and answering and responding to phone calls and emails to the student conduct email account. Provides engaging and creative educational presentations, trainings, and programs related to student conduct, academic integrity, and housing misconduct to various campus and community partners including students, staff, and faculty. Provides individual follow-up to students who have not completed assigned educational sanctions. Assists in the development and implementation of educational sanctions. Assists the SCA and SDHRE with implementing aims, objectives, outcomes, ongoing assessment, and data analysis for the student conduct program in the Dean of Students (DOS) office and HRE. Communicates and provides consultative services to students, staff, faculty, parents, and advisors pertaining to student behaviors in written and verbal form. Provides support to the SCA and SDHRE regarding required Clery Reporting. Provides the SCA and SDHRE data analytics and reports using the student conduct database and other relevant data points. Administers the HRE alcohol education program including oversight and implementation of HRE’s alcohol privilege request process in consultation with the SDHRE. Coordinates and assists with the facilitation of programs and events in support of the DOS office and HRE including, but not limited to, alcohol and cannabis workshops, HRE outreach, and other educational outreach initiatives. Contributes to and assists with managing the DOS office social media accounts and other outreach endeavors. Participates in standing student conduct meetings with the SCA, SDHRE, and other staff as appropriate. Represents the program on Division and University committees as needed. Works closely with staff in Residential Education, Student Life & Support Programs, the Division of Student Affairs, as well as campus faculty and staff. Carries out and supports special projects as a member of the DOS office and HRE. May provide support for compliance with COVID-19 policy or safety requirements and Campus Access, Retention & Equity (CARE) on an as needed basis. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Education: Bachelor’s degree in counseling, education, social science, law, or related field required; Master’s degree preferred. Experience: At least two years of professional higher education experience; experience in student conduct or responding to student behavioral concerns preferred. A master's degree in a job-related field may be substituted for one year of professional experience. Other Knowledge/Skills: General understanding of the current trends and issues impacting student populations and higher education. Understanding of student development in the conduct process and a commitment to student advocacy. Working knowledge of the basic principles of student development theory and individual and group behavior and techniques and methods of interviewing and educational programming. Demonstrated knowledge of communication, problem-solving, and teamwork skills. Ability to maintain a professional demeanor and resolve multi-dimensional matters in response to students who are at risk and/or in crisis. Demonstrated ability to analyze complex situations, exercise good judgment, maintain confidentiality, identify solutions, and consistently apply policies, procedures, and laws. Ability to form and maintain effective collaborative relationships with colleagues across campus as well as students. Thorough knowledge of English grammar, punctuation, and spelling as well as excellent written and verbal communication skills. Ability to gather and analyze data, reason logically, draw valid conclusions, and make appropriate recommendations; participate in and contribute to group meetings, conferences, and interviews, make oral presentations; clearly express ideas; write clear and concise reports; utilize word processing and data programs, work effectively under pressure, compete assignments in a timely manner, establish and maintain cooperative working relationships with students, staff and faculty; and work in a multi cultural environment. Ability to meet the needs of a multicultural, multisexed, and multi-aged student body group. Experience in working with computerized student information systems, databases, and other computer software desirable. Ability to organize and set priorities; quickly learn and apply the goals and objectives of the program, and the policies and regulations of all undergraduate programs. Ability to maintain strict confidentiality in all aspects of work and to interact with and be sensitive to a diverse clientele. The person holding this position is considered a Campus Security Authority as defined by the Jeanne Clery Campus Security Act and must provide reports regarding Clery crimes about which they become aware to the designated campus authority. Must be available to work 8:00 a.m. to 5:00 p.m.; however, flexibility with respect to work schedule is necessary as this position will require the occasional evening or weekend service with advance notice, as required. Punctuality and regular attendance is mandatory. Occasional travel may also be required, with advance notice, as required. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. Hiring Range: $4,610 to $5,025 per month Advertised: Mar 24 2023 Pacific Daylight Time Applications close: Closing Date/Time: