Under supervision of permanent Registrar of Voters' staff, prepares election materials, recruits volunteers, supports election functions and performs related tasks as required.
Assignments in this classification are temporary part-time assignments, plus overtime as needed, normally during election season.This recruitment is to establish an Extra-Help eligible list for the Registrar of Voters.
- Coordinates with locations for polling places, training classes, distribution and return centers, ballot drop-off sites, and voting centers;
- Recruits and train Election Volunteers;
- Participates in voter education and outreach events;
- Prepares, distributes, and picks-up supplies for polling places, outreach events, training classes, and other election events;
- Drives vehicles to outreach events, training classes, and to pick-up and deliver ballots and election supplies;
- Processes voted ballots, includes opening and flattening, damaged ballot duplication, sorting, manual ballot tallying, and machine tabulation;
- Sorts, batches, and prepares voter registration forms and other election related documents for data entry and processing;
- Prepares, verifies, and processes Vote by Mail and Provisional Ballots;
- Prepares, verifies, and processes Petitions, including nominations, initiative, and recall;
- Issues ballots to qualified voters in person and by mail;
- Scans materials in to tracking system, package and prepare materials for storage, move and stage materials at each step of the process;
- Answers inquiries and provides information to the public about elections and voter registration in person, in writing, and by telephone;
- Performs data entry of voter registration and election information in to the election management system and looks up information as needed;
- May offer orientation or answer procedural questions;
- Performs related work as required.
Sufficient education and experience, which demonstrates possession of the following knowledge, skills and abilities: Training and Experience:
The knowledge and abilities required to perform this function are normally attained through training and experience equivalent to possession of a high school diploma
One (1) year of work experience performing a wide variety of clerical duties, or one (1) year work experience equivalent to that of a Santa Clara County Office Specialist I.
Possession of a valid California Driver's license prior to appointment and the ability to qualify for and maintain a County Driver's Permit is required for some assignments. Knowledge of
- Office practices and procedures, including filing systems, financial record keeping, reference sources and preparation of correspondence and reports;
- English vocabulary, grammar, spelling, punctuation and style/format;
- Customer services principles, including the handling of irate and distressed people;
- Computer applications, such as word processing, spreadsheet and/or database;
- Basic mathematics to perform simple calculations and statistical reports;
- Telephone procedures and etiquette.
- Deal tactfully with members of the public often under stressful conditions;
- Communicate effectively in providing information and assisting callers and visitors;
- Use a keyboard with moderate speed and a high level of accuracy;
- Interpret and apply specific laws and ordinances, office policies and procedures;
- Effectively organize activities and prioritize to meet deadlines;
- Operate standard office equipment;
- Work evenings, weekends, and holidays, as needed due to the workload.
Closing Date/Time: Continuous
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