Election Materials Proofreader (Spanish/English and/or Chinese/English Bilingual Skills)

  • County of San Mateo, CA
  • Redwood City, California
  • Oct 09, 2019
Full Time Clerical and Administrative Support Municipal or County Clerk Political or Public Affairs
  • Salary: See Position Description

Job Description

NOTE: This recruitment schedule was amended on November 5, 2019 to extend the closing date. Final Closing Date will be November 25, 2019.

PLEASE NOTE: This Job Announcement was modified on November 12, 2019 to indicate all English Proofreaders have been hired. The current need is for Spanish/English and Chinese Language/English Proofreaders.

PEOPLE FIRST- Conduct fair, accurate and transparent elections to increase public participation and confidence

The San Mateo County Registration & Elections Division is seeking full-time seasonal extra-helpElection Materials Proofreadersto assist in the upcoming March 2020 Election. This is an excellent nonpartisan opportunity to get involved in the election process!

We are currently seeking dedicated and hard-working individuals for the position of Proofreader. Proofreaders will be hired into one of three areas (please specify in your application which position you are seeking):
  • Spanish Proofreading
  • Chinese Proofreading

AllProofreaderswill be responsible for proofreading and/or translating election materials leading up to established election deadlines. Proofreaders will review, edit, and proofread documents for accuracy, context, readability, and syntax. Proofreaders will work on-site at the Registration & Elections Division at 40 Tower Road in San Mateo.

Examples of projects and materials needing to be proofread include, but are not limited to:
  • Sample Ballot & Voter Information Pamphlet
  • Official Ballot
  • Accessible Vote by Mail
  • Website content
  • Legal documents
  • Letters, flyers, and other notices to voters
  • Video scripts
The Proofreader is classified as an Office Specialist. The hourly wage for the Election Materials Proofreader - Office Specialist position is $25.23.

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.

Successful candidates for the Proofreader positionswill have a Bachelor's degree and at least six-months experience proofreading documents and/or translating in Spanish and/or Chinese. A background in proofreading, editing, journalism, translating, or other related field is preferred with technical skills that include strong bilingual skills in English and Spanish and/or English and Chinese for the Spanish and Chinese Proofreading Teams. Competency in the Microsoft Office Suite: Excel, Outlook, Teams, and Word, and competency in Adobe PDF are necessary for success.

IDEAL CANDIDATES for the Proofreader positionswill have the following:

  • Bachelor's degree or higher in proofreading, editing, journalism, translating, literature or other related field.
  • Technical writing certificate or other related certification.

Work Experience:
  • At least one-year experience proofreading documents and/or translating in Spanish, or Chinese.
  • Professional background in proofreading, editing, journalism, translating, creative or technical writing, or other related field.

Technical Skills:
  • Competency in additional Microsoft Office Suite applications: OneNote and PowerPoint.
  • Familiarity with Microsoft SharePoint and Adobe InDesign.

Critical Skills for all Election Worker - Office Specialist positionsinclude the ability to prioritize work, coordinate several activities simultaneously, organize and maintain accurate files and records, type at least 50 words per minute, and understand and carry out oral and written directions.

Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions may require weekend and evening work assignments. The selected individuals must be available for the entire employment period until the completion of their assignment for the March 3, 2020 Presidential Primary Election.

The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. More information about the organization is available on the Elections Division websitewww.smcacre.org.


Anyone may apply.To apply you must complete the San Mateo County Application Form.

Based on the information in the Application a screening committee from the Elections Office will select those applicants whose education, experience, training and knowledge most closely match the needs of the department. The selected applicants will be invited to an interview, which will include a proofreading examination given before or after the interview.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the"Apply Online"button above. If you are not on the County's website, please go tohttp://jobs.smcgov.org/to apply.

Please Note:This recruitment will remain open until the positions are filled. Apply immediately. You do not want to miss out on this opportunity to contribute to the democratic process!

Tentative Interview Dates:
October 15, 2019 to November 11, 2019

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer.

Analyst: Arlene Cahill (100119) (Election Materials Proofreader - Office Specialist - E337)