MEDICAL RECORDS SUPERVISOR I

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • Sep 12, 2019
Full Time Administration and Management Records Management
  • Salary: $43,399.68 - $56,851.68 Annually

Job Description



Departmental PromotionalJob Opportunity

EXAM NUMBER :
Y1389F

This announcement is a Rebulletin to Reopen the Filing Period, and Update Salary Information, Application and Filing Information, Special Information, and Add Department of Health Services and Mission statements, Examination Content, and the addition of a Supplemental Questionnaire.

First Day of Filing: September 12, 2019 at 8:00 a.m. (PT) until the needs of the department are met and is subject to closure without prior notice.

RESTRICTED TO PERMANENT EMPLOYEES OF THE DEPARTMENT OF HEALTH SERVICES WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD AND MEET THE QUALIFYING REQUIREMENTS.

Current Department of Health Services employees in the unclassified service who meet the following criteria also qualify to participate in this exam:

Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service.

Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing.

NO WITHHOLD, OUT-OF-CLASS EXPERIENCE, OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED.

The Los Angeles County Department of Health Services (DHS) is the second largest health systems in the nation, providing compassionate, quality care for about 600,000 unique patients, employs over 22,000 staff and has an annual operating budget of $4.3 billion. DHS leads the County's effort to provide health services to the residents of Los Angeles County, of which approximately two million are uninsured. DHS hospitals also conduct post-graduate medical education through university affiliations for interns, residents and fellows to train the physician workforce for tomorrow.

MISSION:
Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners.

DEFINITION:
Supervises and participates in the work of a medical records program at a County hospital or department.
Essential Job Functions
Responsible for conducting reviews to assess the quality of coding and documentation according to current ICD and CPT coding classifications.

Ensures the medical records department is maintained in the manner that meets all licensing/accreditation guidelines, as well as federal regulatory requirements, and established policies and procedures.

Directs the performance of duties and responsibilities of the department.

Supervises medical records staff, coordinates schedules, delegates work assignments and solve employee relations issues.

Develops and maintains medical statistical records and prepares reports concerning the activities of their respective facility's Medical Records Office.

Provides information and prepares correspondence regarding patient admissions, treatments, discharges, and burial in accordance with departmental policies and legal requirements governing the release of medical information.

Provides information and prepares correspondence regarding patient admissions, treatment, discharges, and case mix indices for executive management reporting.

Participates in the development and/or revision of guidelines/procedures to improve workflows for respective facility, governed by Enterprise HIM guidelines.

Maintains on-going relationships with external/internal training vendors, as applicable ,and produces system reports regarding staff learning, system upgrades, and troubleshooting.

Devises and revises procedures to facilitate the work of the office, coordinates changes with other units of the hospital or department.

Interfaces with legal counsel regarding content of medical records; testifies in court as needed, concerning information contained in patient medical records.
Requirements
MINIMUM REQUIREMENTS :
One (1) year of highly specialized* or supervisory office clerical experience in the preparation and maintenance of medical and related records or reports.

PHYSICAL CLASS: 2-Light.
Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping, or squatting. Considerable walking may be involved.

SPECIAL REQUIREMENT INFORMATION:
*Highly specialized office clerical experience is defined as: Experience at the senior level with extensive knowledge of program related area, processes and procedures, and experience in a specific subject matter.
Additional Information
EXAMINATION CONTENT:
This examination will consist of two (2) parts:

Part I:An evaluation of experience based upon application information, weighted at 50%.

Credit will be given to applicants who possess additional experience in the preparation and maintenance of medical and related records or reports in excess of the Minimum Requirements.

Part II:An Appraisal of Promotabilitywhich will measure the applicants knowledge and skills, problem solving, written and oral communication skills,interpersonal effectivenessand supervisionweighted at 50%.

Candidates must achieve a passing score of 70% or higher on eachweighted part of this examination in order tobe added to the eligible register.

ELIGIBILITY INFORMATION:
Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly.

The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.

No person may compete in this examination more than once every twelve(12) months.

SPECIAL INFORMATION:
Appointees may be required to work any shift including evenings, nights, weekends and holidays.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

VACANCY INFORMATION:
The resulting eligible register for this examination will be used to fill vacancies within the Department of Health Services' (DHS)Health Information Management Division throughout Los Angeles County.

APPLICATION AND FILING INFORMATION:

Applications must be filed online only. Hard copy / paper applications submitted by U.S. MAIL, FAX or IN PERSON will not be accepted.

Applications electronically received after 5:00 p.m., PT on the last day of filing will not be accepted.


Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website.

The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS. Fill out your application completely and correctly to receive full credit for experience in the spaces provided so we can evaluate your qualifications for the position. Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

IMPORTANT NOTES :
  • Allinformation and documents provided by applicants is subject to verification.
  • We may reject your application at any time during the examination and hiring process, including after appointment has been made.
  • Falsification of any informationmay result indisqualificationorrescissionof appointment.
  • Utilizingverbiagefrom Class Specification and/or Requirements serving as your description of dutieswill notbe sufficient to demonstrate that you meet the Requirements. Comments such as"SeeRésuméorreferencingother unsolicited materials/documentswill not be considered as a response; in doing so, your application will berejected.
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT:
Martha Teran, Exam Analyst
(323) 914-7045
mteran1@dhs.lacounty.gov

ADA COORDINATOR PHONE:
(323) 914-7124

CALIFORNIA RELAY SERVICES PHONE:
(800) 735-2922


Closing Date/Time: