RECORDS SYSTEM CLERK II, SHERIFF

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • Sep 07, 2019
Full Time Clerical and Administrative Support Municipal or County Clerk Public Safety Records Management
  • Salary: $41,537.52 - $55,875.36 Annually

Job Description



EXAM NUMBER:
J2241E

FIRST DAY OF FILING :
APRIL 19, 2017 AT 8:00 A.M. (PST)

TYPE OF RECRUITMENT
DEPARTMENTAL PROMOTIONAL OPPORTUNITY

Restricted to permanent employees of the Los Angeles County Sheriff's Department who have successfully completed their initial probationary period.

NO OUT-OF-CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED.

Withhold Information

Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing. However, the names of such employees will be WITHHELD from the certification list until the required experience is fully met.

Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:

  • Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. OR Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing.

DEFINITION
Performs a wide range of specialized clerical work in a large law enforcement records section.

CLASSIFICATION STANDARDS
Positions allocated to this class, under minimal supervision,typically report to a Supervising Records System Clerk, Sheriff within the Records and Identification Bureau. Incumbents perform specialized policeclerical duties requiring a good working knowledge of law enforcement manual and automated records systems, including knowledge of records management processes and laws governing the archiving and releasing of criminal records. Positions in this class are characterized by the exercise of independent judgment and initiative in the selection and application of a wide variety of procedures to accomplish work objectives. Incumbents are required to work shift hours, including nights, weekends, and holidays.
Essential Job Functions
Processes a variety of documents according to predetermined, but specialized procedures, including: entering pertinent court information relative to arrest records; inputting warrants into the Wanted Persons System and updating, as necessary; purging electronic criminal documents or records according to policy; sealing criminal records according to court order; or updating criminal records information in appropriate law enforcement systems.
Verifies computer entries or electronic documents for accuracy and completeness as they correspond with hard copy document information.

Checks documents or correspondence in response to requests for completeness, accuracy, and compliance with policy and legal requirements.

Answers questions and clarifies information for the public, in person or by telephone,concerning such matters as regulations, procedures related to the access of criminal records, and arson and narcotics registration process; acts as receptionist at the public counter.

Fingerprints applicants seeking employment, licensing, certification, or narcotics/arson offenders as part of the registration requirements, using the Live scan terminal.

Conducts data or image quality review of digitized images that are stored in the department's electronic document management system.

Keeps records of a nature requiring specialized knowledge, discrimination, and judgment in the selection, compilation, or computation of data to be included, such as warrant information, release of criminal records/information, or destruction of criminal records.

Compares or segregates documents in cases where specialized knowledge of the function and more than a routine check for accuracy is involved, suchas auditing warrants.

Operates office machines andequipment, including Live scan terminals, computer terminals, facsimile machines, photocopiers, microfiche, or microfilm readers incidental to the performance of other duties.

Searches records and files for data where independent judgment and discrimination are required in selecting or abstracting material.

Sends, receives, or relays on-line confidential law enforcement information, via the Justice Data Interface Controller terminal, ensures information is complete, selects appropriate information, and composes messages in accordance with departmental, state, and local guidelines.

Reviews, evaluates, and prepares responses to requests for access to criminal records from the public, justice agencies, orother governmental entities; ensures responses are accurate, thorough, timely, and complywith policy or law governing the release of criminalrecords.

Calculates and verifiesamounts due and collects fees.

Assists in the training of new employees, as required.

Appears in court to present documents or testify, as required.

Requirements
SELECTION REQUIREMENTS

Option A: One year of paid experience in the Records and Statistics Bureau at the level of County of Los Angeles class of Records System Clerk I.*

Option B: Two years of paid experience performing specialized police clerical functions, including the operation of a computerized terminal to retrieve on-line data from a network of computerized criminal law enforcement data systems at the level of Senior Clerk** or Senior Typist-Clerk*** in the service of the County of Los Angeles.

Option C: Four yearsof paid office clerical experience.One year of experience at the level of County of Los Angeles class of Intermediate Clerk**** or Intermediate Typist-Clerk***** performing specialized clerical functions or assisting higher level clerical staff performing clerical functions in the Records and Identification Bureau of the Sheriff's Department.

TYPEWRITING SKILL
Ability to type at the rate of 30 net words per minute.

LICENSE
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS
Physical Class II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

SPECIAL REQUIREMENT INFORMATION

DESIRABLE QUALIFICATIONS
Credit will be given to applicants who possessDESIRABLEqualifications and indicate so on their employment application at the time of filing .

Completion of coursework in clerical procedures, office administration, or a directly related field from an accredited college or university.******

*Experience at the level of County of Los Angeles' class of Records System Clerk I is defined as performing specialized police clerical functions in a large law enforcement records section.

**Experience at the level of County of Los Angeles' class of Senior Clerk is defined as performing highly specialized clerical duties.

***Experience at the level of County of Los Angeles' class of Senior Typist-Clerk is defined as performing skilled typing work as well as performing highlyspecialized clerical duties.

****Experience at the level of County of Los Angeles' class of Intermediate Clerk is defined as performing specialized clerical duties.

*****Experience at the level of County of Los Angeles' class of Intermediate Typist-Clerk is defined as performing skilled typing work as well as performing specialized clerical duties.

******In order to receive credit for course work you must include a legible copy of official transcripts from the accredited institution which shows the area of specialization with your application at the time of filing or within 15 calendar days from the date of filing the application.Please include your Name, the Exam Number, and the Exam Title on the faxed documents.Failure to provide the required documentation prior to promulgation will result in application rejection.

Additional Information
EXAMINATION CONTENT
This examination will consist of three (3) parts:

PART I -A qualifying performance typing test of 30net words per minute will be administered to candidates who haveNOTheld a typing position in the service of the County of Los Angeles.

Applicants who do not pass their performance typing test will be allowed one additional opportunity. You must keep your scheduled appointment. Applicants who fail to appear for the additional scheduled performance typing testwill notbe allowed to reschedule for a make-up test, and the original score will be the final typing score.

The following candidates areNOTrequired to take the County typing performance test:

Candidates who, in the service of the County of Los Angeles, currently hold or have held a typing position that meets the minimum typing skill requirement of the subject examination.

Candidates who have taken and passed a Los Angeles County typing performance test administered by a County Department that meets the minimum typing skills requirement of the subject examination. Applicants must attach a copy of the typing certificate to their application.

Candidates who possess a Certificate of Typing Proficiency issued by the Department of Human Resources (DHR) or issued by an organization with an established partnership with DHR such as the Los Angeles Unified School District that meets the minimum typing skill requirement of the subject examination. Applicants must attach a copy of the typing certificate to their application.

ONLY THOSE CANDIDATES WHO ACHIEVE A PASSING SCORE OF 30 WPM OR HIGHER ON THE TYPING PERFORMANCE TEST WILL PROCEED TO PART II.

PART II - An evaluation of education, trainingandexperience based on application information and desirable qualifications weighted 60%.

PART III - An Appraisal of Promotability weighted 40%. TheAppraisal of Promotability will evaluate customer service, attention to detail, computer skills, multitasking/time management, written communication skills and oral communication skills.

CANDIDATES MUST ACHIEVE PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.

Please note: Invitation letters will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add lmvargas@lasd.org to your email address book and to the list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Notice of Non-Acceptance and Final Result letter will be mailed via USPS. Test scores cannot be given over the phone.

ELIGIBILITY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.

No person may compete in this examination more than once every twelve (12) months.

VACANCY INFORMATION
The eligible register resulting from this examination will be used to fill vacancies within the Los Angeles County Sheriff's Department, Technology and SupportDivision, Records andIdentification Bureau.

AVAILABLE SHIFT - Any Shift
APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS.

APPLICATION AND FILING INFORMATION

APPLICATIONS MUST BE FILED ONLINE ONLY - APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.

All applicants are required to submit a Standard County of Los Angeles Employment applicationand supplemental questionnaireONLINEonly. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.

Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we may evaluate your qualifications for the job. All information is subject to verification andapplications may be rejectedat any time during the selection process.

The acceptance of your application depends on whether you haveclearlyshown that you meet theSELECTIONREQUIREMENTSand you have completely filled out your application.

Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by 5:00 p.m., PST, on the last day of filing.

IMPORTANT NOTES:
  • Please note that All information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
  • FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT .
  • Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED .

NOTE:Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580 at the time of filing or within 15 calendar days from the date of filing the application.Please include your Name, the Exam Number, and the Exam Title on the faxed documents.

SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (213) 229-1621
Teletype Phone: (213) 626-0251
Department Contact Name: Professional Examinations Unit
Department Contact Phone: (323) 526-5611
Department Contact Email: sheriffexamsunit@lasd.org


Closing Date/Time: