CUSTODY RECORDS CLERK II, SHERIFF

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • Sep 07, 2019
Full Time Clerical and Administrative Support Municipal or County Clerk Public Safety Records Management
  • Salary: $43,504.32 - $58,560.00 Annually

Job Description



FIRST DAY OF FILING:
FEBRUARY 2, 2018 at 8:00 A.M.(PST)

THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE.

EXAM NUMBER:
J2218K

TYPE OF RECRUITMENT:

DEPARTMENTAL PROMOTIONAL OPPORTUNITY

RESTRICTED TO PERMANENT EMPLOYEES OF THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD WITH LOS ANGELES COUNTY AND MEET THE QUALIFYING REQUIREMENTS.

NO OUT-OF-CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED.

Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:
  • Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. OR Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing.

WITHHOLDINFORMATION
Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing. However, the names of such employees will beWITHHELDfrom the certification list until the required experience is fully met.

DEFINITION
Performs highly specialized clerical work in the Custody Services Division of the Sheriff's Department.

CLASSIFICATION STANDARDS
Positions allocable to this class perform highly specialized clerical work in the Custody Services Division of the Sheriff's Department.
Essential Job Functions

Receives and checks for accuracy court papers on inmates; contacts courts to correct errors or clarify vague or incomplete documents; records action required by orders for inmate history records.

Receives and reviews court release orders; verifies that orders are valid, issued by the appropriate court and not in conflict with orders from a higher court; determines which charge or charges are covered by court orders and checks for unsatisfied supplemental bookings or holds; records release information on history records and prepares files for review by releasing officer.

Processes paperwork on inmates being transferred to other correctional facilities; transmits information concerning changes in inmate status, sentence and related matters to the appropriate outlying jail facility.

Computes inmates' sentences in view of the type of commitment or commitments and allowances for good behavior and work time; revises sentences necessitated by amended or additional commitments, payment of fines and changes of inmate status.

Screens and routes telephone calls; furnishes information to the courts and appropriate law enforcement personnel in accordance with established departmental policies and procedures regarding release of confidential information.

Enters and retrieves online confidential law enforcement information; sends messages over local, state and national computerized law enforcement data systems by computer terminal or teletype machine; ensures information is complete, selects appropriate information and system to use, and codes and decodes information and composes messages in accordance with rules and regulations governing each data system.

Prepares routine correspondence to various courts, counties, police agencies and correctional institutions.

Occasionally assists in the supervision of the unit and/or advise other employees on technical questions regarding inmate records, as required.

Requirements
SELECTION REQUIREMENTS

OPTION I: One year experience as a Custody Records Clerk I, Sheriff,* in the service of the County of Los Angeles.

OPTION II: One year highly specialized clerical experience as a Senior Typist Clerk* in the service of the County of Los Angeles processing a variety of legal documents in the Sheriff's Department, Custody Services Division.

OPTION III: Three years specialized clerical experience as an Intermediate Typist Clerk* in the service of the County of Los Angeles, one year of which must have been in the Sheriff's Department, Custody Services Division processing inmate custody records.

TYPEWRITING SKILL
Ability to type at the rate of30 net words per minute.

LICENSE
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS
2 - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

SPECIAL REQUIREMENT INFORMATION
*To qualify, applicants must have county status in one of these classes, as evidenced by holding such payroll title. NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED.

**In order to receive credit for any college course work, or any type of college degree, you must include a legible copy of the official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization or official certificates with your application at the time of filing or within 15 calendar days from the date of filing the application .

DESIRABLE QUALIFICATIONS
Credit will be given to applicants, who possess DESIRABLE qualifications and indicate so on their employment application at the time of filing.

An Associate Degree** from an accredited college or university.
Additional Information

EXAMINATION CONTENT
This examination will consist of two (2) parts:

Part I
An evaluation of education and experience based on application information and desirable qualifications weighted 60%.

PartII
An Appraisal of Promotabilityevaluating customer service, attention to detail, computer skills, time management, work knowledge and skills, and oral communication skills,weighted 40%.

CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.

ELIGIBILITY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months from the date of promulgation.Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

VACANCY INFORMATION
The eligible register resulting from this examination will be used to fill vacancies at the Los Angeles County Sheriff's Department, Custody Services Division, Inmate Reception Center.

AVAILABLE SHIFT Any Shift
APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS.

APPLICATION AND FILING INFORMATION

APPLICATIONS MUST BE FILED ONLINE ONLY - APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.

All applicants are required to submit a Standard County of Los Angeles Employment application ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.

Fill out your application completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.

The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS and you have completely filled out your application.

Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by 5:00 p.m., PST, on the last day of filing.

IMPORTANT NOTES:
  • Please note ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
  • FALSIFICATIONS of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT .
  • Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED .

NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580 at the time of filingor within 15 calendar days from the date of filing the application.Please include your Name, the Exam Number, and the Exam Title on the faxed documents.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (213) 229-1621
Department Contact Name: Professional Examinations Unit
Department Contact Phone: (323) 526-5611
Department Contact Email: sheriffexamsunit@lasd.org


Closing Date/Time: