COURT RECORDS SYSTEM CLERK II, SHERIFF

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • Sep 07, 2019
Full Time Clerical and Administrative Support Court Administration Legal Services Municipal or County Clerk Records Management
  • Salary: $42,668.88 - $57,414.72 Annually

Job Description



FIRST DAY OF FILING:
FEBRUARY 27, 2018 at 8:00 A.M. (PST)

EXAM NUMBER:
J2239I

TYPE OF RECRUITMENT:
DEPARTMENTAL PROMOTIONAL OPPORTUNITY

RESTRICTED TO PERMANENT EMPLOYEES OF THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD WITH LOS ANGELES COUNTY AND MEET THE QUALIFYING REQUIREMENTS.

NO OUT- OF- CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED.

Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:
  • Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. ORFull-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing.
WITHHOLD INFORMATION
Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing. However, the names of such employees will beWITHHELDfrom the certification list until the required experience is fully met.

DEFINITION
Performs a wide range of specialized clerical work and data entry functions with minimal supervision in a large law enforcement Legal Records Processing Unit.

CLASSIFICATION STANDARDS
Positions allocated to this class perform specialized clerical duties requiring a good knowledge of civil laws and procedures in processing a variety of legal documents pertaining to court instructions/orders, court appearances, production of records, payments of monies, surrendering of property, seizure of goods and/or other orders mandated by the Courts of California.

Essential Job Functions
Processes and prepares a variety of legal documents and takes appropriate action according to a predetermined procedure, for such purposes as processing court orders, warrants, minutes, petitions, other legal documents, and/or in response to third party claims.

Checks documents for completeness, accuracy, and compliance with legal and other requirements.

Determines the disposition of individual items of legal process and readies them for timely return to court in line with individual court requirements.

Verifies computer entries to ensure that they correspond with hard copy document information.

Analyzes, interprets, and answers questions from the public concerning such matters regarding court orders, small claims, foreign processes, summons, challenges, and levies to ensure that they are legal.

Analyzes a variety of source materials to extract real property data; types and processes legal forms and documents relative to real estate levies and property sales by the Sheriff.

Acts as special receptionist or counter-clerk.

Answers questions and clarifies information for the public, via written correspondence, by telephone, or in person concerning such matters as: regulations, procedures, and/or the preparation and filing of legal forms.

Maintains clerical control where work is divided among personnel performing separate parts of an entire operation.

Keeps records requiring specialized knowledge of foreign processes for notary, County Clerk Authenticity Certificate, and prepares court-dated process materials for service and return to court.

Searches records and files for data where judgment and discrimination are required in selecting or abstracting material.

Inputs and retrieves information on a mainframe computer.

Initiates journal vouchers or credit and canceled warrant memoranda to correct computer entries and reconcile accounts, and prepares collections for payout, requisitions and bank deposits.

Exercises minor supervision over the work of others or assists in the training of new employees, as required.
Requirements
SELECTIONREQUIREMENTS
One year's experience in Court Services Division, Legal Processing Unit,as aCourt Records System Clerk I, Sheriff* in the service of the County of Los Angeles.

LICENSE
A valid CaliforniaClass C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS
2- Light: Light physical effortwhichmay include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerablewalking may be involved.

SPECIAL REQUIREMENT INFORMATION
* To qualify, applicants must have County status in this class, as evidenced by holding such payroll title.NO OUT-OF CLASS EXPERIENCE WILL BE ACCEPTED.

DESIRABLEQUALIFICATIONS
Credit will be given to applicants who possessDESIRABLEqualifications and indicate so on their employment applicationat the time of filing.

An Associate's degree from an accredited college.**

A Bachelor's degree from an accredited college or university.**

**In order to receive credit for any type of collegedegree, youMUSTinclude a legible copy of the official degree, official transcripts, or official letter from the accredited institution which shows the area of specializationWITHyour online application at the time of filing, or within 15 calendar days from the date of filing the application.
Additional Information
EXAMINATION CONTENT
This examination will consist of two (2)parts:

Part I
An evaluation of education and experience based on application information and desirable qualifications weighted 50%.

Part II
An Appraisal ofPromotabilityevaluating customer service, attention to detail, computer skills, time management, work knowledge and skills, and oral communication skills weighted 50%.

CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.

ELIGIBILTYINFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months from the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

VACANCY INFORMATION
The resulting eligible register for this examination will be used to fill vacancies within the Los Angeles County Sheriff's Department, Court Services Division.

AVAILABLE SHIFTDay

APPLICATION AND FILING INFORMATION

APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.

All applicants are required to submit a Standard County of Los Angeles Employment applicationONLINEonly. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.

Fill out your application completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.

The acceptance of your application depends on whether you haveclearlyshown that you meet theSELECTION REQUIREMENTSand you have completely filled out your application.

Apply online by clicking the green "Apply"button located at the top right of this posting. You can also track the status of your applicationusing this website. Your application and supplemental questionnaire must be submitted electronically by 5:00 p.m., PST, on the last day of filing.

IMPORTANT NOTES
  • Please note ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
  • FALSIFICATIONS of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT.
  • Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

NOTE:Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580at the time of filing,or within 15 calendar days from the date of filing the application.Please include your Name, the Exam Number, and the Exam Title on the faxed documents.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

California Relay Services Phone:(800) 735-2922
ADA Coordinator Phone:(213) 229-1621
Department Contact Name:Professional Examinations Unit
Department Contact Phone:(323) 526-5611
Department Contact Email: sheriffexamsunit@lasd.org


Closing Date/Time: Continuous