Irvine Ranch Water District, CA
Irvine, California, United States
General Description I rvine Ranch Water District is currently accepting applications for an Accounting Clerk/Senior Accounting Clerk. Positions may be filled at either level in this series depending on the needs of the District and the qualifications presented by the applicant. Positions are flexibly staffed and advancement can be obtained after meeting the required experience and qualifications, successful performance and management recommendation. Salary Range: Accounting Clerk - $27.76 - $38.25/hourly Senior Accounting Clerk - $30.42 - $42.59/hourly The District Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: www.IRWD.com. The Position Under general direction, Accounting Clerks perform accounting clerical duties involved in processing and maintaining general accounting and accounts payable records. DISTINGUISHING CHARACTERISTICS Accounting Clerk: This is the entry level position in the class series. Positions at this level usually perform most of the duties required of the positions at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Senior Accounting Clerk: This is a journey level classification. Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative. Summary of Duties Maintain accounting files and records. Process internal and external documentation for payment and customer payments, refunds, and adjustments (Customer Care & Billing). Process all wires (including Payroll related transactions) to Accounts Payable (AP) sub-ledger. Process employee expense reports. Process all corrections/adjustments related to invoice numbers, POs, and coding distribution. Prepare quarterly Fair Political Practices Commission (FPPC) reporting and track lobbying staff hours for Public Affairs as part of the state requirement. Input payables information and process Accounts Payable (AP) invoices. Interface frequently with vendors and District employees regarding accounts payable. Account analyses and general ledger reconciliations. Prepare month-end general ledger journal entry adjustments. Process year-end 1099 reports. Prepare accounts payable related audit schedule. Comply with District safety work-related practices and attend relevant safety training. Responsible for all other work related duties. Qualifications Education: A combination of education and experience equivalent to an Associate degree with specific coursework in Accounting is required. For degrees obtained outside of the U.S., an official equivalency evaluation is required. A bachelor’s degree in business or related field with accounting emphasis is desired. Experience: Accounting Clerk: Two years’ experience in general accounting environment. Ability to use 10-key by touch required. Proficiency with the following software programs, depending on the requirement within the specific area of concentration: Oracle Enterprise Business Suite R12 -Payables, General Ledger, Excel, Word. Ability to create and maintain spreadsheets, amortization schedules, databases, and flowcharts including the use of financial functions. Senior Accounting Clerk: Four years’ experience in general accounting environment. Ability to use 10-key by touch required. Proficiency with the following software programs, depending on the requirement within the specific area of concentration: Oracle Enterprise Business Suite R12 -Payables, General Ledger, Excel, Word. Ability to create and maintain spreadsheets, amortization schedules, databases, and flowcharts including the use of financial functions. License/Certifications: A valid California Class C Driver's License is required. Additional Information IRWD Corporate Values Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world. IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions. The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Ability and Interpersonal Communication Ability to communicate effectively with all levels of office/field employees and management. Represent District in a professional manner when dealing with outside suppliers and customers. Ability to explain, demonstrate and clarify to others within well established policies, procedures and standards, as well as the ability to follow specific instructions and respond to simple and difficult requests from others. Mathematical Ability Ability to add, subtract, multiply, divide and calculate percentages, fractions and decimals. Technology Ability Proficient in the use of MS Office Suite (Word, Excel). Keyboarding abilities sufficient to perform the job. Judgment and Situational Reasoning Ability Ability to use good personal judgment and discretion in performing all job functions. Must be self-motivated and have excellent oral/written communication skills. Must be organized with the ability to multi-task and make decisions independently. Physical Requirements Regularly required to sit, bend, stoop and stand. Occasionally required to lift up to 25 lbs. Environmental Adaptability Noise level is generally equivalent to typical office environment. Ability to work in an environment which may expose employee to hazardous materials and environment. Occasional visits to construction sites where noise level may be higher than typical office environment. IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents. These benefits include the following: retirement benefits; medical, dental, vision, and life insurance; anda variety of other benefits. Benefits may vary based on employment status. This benefits overview is intended to be a summary, is not intended to be all-inclusive,and may not be applicable to all employees. Retirement Employees hired on or after January 1, 2013: The District, in compliance with the California Public Employees' Pension Reform Act of 2012 (PEPRA), implemented a third tier for new employees hired on or after January 1, 2013. New employees hired on or after January 1, 2013 who have not been in PERS membership or in membership with a reciprocal retirement system within 6 months of hire date will receive benefits under the California Public Employees Retirement System at a 2 percent at age 62 formula. This formula gradually increases to a maximum benefits of 2.5 percent at age 67. Final compensation calculations will be based on the highest three-year average of regular recurring pay. The District pays the employer's share of these costs. The employee share of the pension cost of 7.50% is paid in full by the employees hired under this formula. Employees hired on or after September 29, 2012 or "Classic" PERS members hired on or after January 1, 2013: On September 24, 2012, the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits. New employees hired on or after September 29th through December 31, 2012, and employees hired on or after January 1, 2013 who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at 2 percent at age 60 formula. This formula gradually increases to a maximum benefit of 2.418% at age 63. The District pays the employer share of these costs and the employee share of the pension cost of 7% is paid in full by the employees hired under this formula. Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay. IRWDdoes not participate or pay into Social Security except for the Medicare portion. Medical Insurance IRWD contracts with CalPERS for medical insurance coverage. Employees may elect coverage from a variety of PPO and HMO plans. The employee and District contribution for health insurance varies by plan.Coverage is effective the first day of the month following the date of hire. Dental Insurance IRWD contracts with Delta Dental for dental coverage.IRWD pays 100% of the premium for dental coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Vision Insurance IRWD contracts with the EyeMed for vision coverage. IRWD pays 100% of the premium for vision coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Life Insurance Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation. Eligible dependents are also covered for a flat benefit amount. Coverage is effective the first day of the month following the date of hire. Deferred Compensation Participation in adeferred compensation plan is available through Empower Retirement. Enrollment is voluntary and contributions are employee-paid and subject to IRS limits. The District matches employee contributions up to 3% of base pay after 1 year of employment. Paid Vacation Eligible employees begin accruing vacation benefits at the rate of 80 hours per year for the first 5 years of employment and are eligible to use paid vacation time after 6 months of employment. Employees accrue 120 hours per year after 5 years of employment and 160 hours per year after 10 years of employment. Paid Holidays The District offers 11 scheduled paid holidaysplus one personal holiday per year. Sick Leave Eligible employees accrue 96 hours of sick leave annually. Flexible Spending Accounts Eligible employees may elect to participate in the District's Flex Advantage program. This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses. IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card. Educational Assistance The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes. Closing Date/Time: Continuous
Apr 11, 2024
Full Time
General Description I rvine Ranch Water District is currently accepting applications for an Accounting Clerk/Senior Accounting Clerk. Positions may be filled at either level in this series depending on the needs of the District and the qualifications presented by the applicant. Positions are flexibly staffed and advancement can be obtained after meeting the required experience and qualifications, successful performance and management recommendation. Salary Range: Accounting Clerk - $27.76 - $38.25/hourly Senior Accounting Clerk - $30.42 - $42.59/hourly The District Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: www.IRWD.com. The Position Under general direction, Accounting Clerks perform accounting clerical duties involved in processing and maintaining general accounting and accounts payable records. DISTINGUISHING CHARACTERISTICS Accounting Clerk: This is the entry level position in the class series. Positions at this level usually perform most of the duties required of the positions at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Senior Accounting Clerk: This is a journey level classification. Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative. Summary of Duties Maintain accounting files and records. Process internal and external documentation for payment and customer payments, refunds, and adjustments (Customer Care & Billing). Process all wires (including Payroll related transactions) to Accounts Payable (AP) sub-ledger. Process employee expense reports. Process all corrections/adjustments related to invoice numbers, POs, and coding distribution. Prepare quarterly Fair Political Practices Commission (FPPC) reporting and track lobbying staff hours for Public Affairs as part of the state requirement. Input payables information and process Accounts Payable (AP) invoices. Interface frequently with vendors and District employees regarding accounts payable. Account analyses and general ledger reconciliations. Prepare month-end general ledger journal entry adjustments. Process year-end 1099 reports. Prepare accounts payable related audit schedule. Comply with District safety work-related practices and attend relevant safety training. Responsible for all other work related duties. Qualifications Education: A combination of education and experience equivalent to an Associate degree with specific coursework in Accounting is required. For degrees obtained outside of the U.S., an official equivalency evaluation is required. A bachelor’s degree in business or related field with accounting emphasis is desired. Experience: Accounting Clerk: Two years’ experience in general accounting environment. Ability to use 10-key by touch required. Proficiency with the following software programs, depending on the requirement within the specific area of concentration: Oracle Enterprise Business Suite R12 -Payables, General Ledger, Excel, Word. Ability to create and maintain spreadsheets, amortization schedules, databases, and flowcharts including the use of financial functions. Senior Accounting Clerk: Four years’ experience in general accounting environment. Ability to use 10-key by touch required. Proficiency with the following software programs, depending on the requirement within the specific area of concentration: Oracle Enterprise Business Suite R12 -Payables, General Ledger, Excel, Word. Ability to create and maintain spreadsheets, amortization schedules, databases, and flowcharts including the use of financial functions. License/Certifications: A valid California Class C Driver's License is required. Additional Information IRWD Corporate Values Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world. IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions. The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Ability and Interpersonal Communication Ability to communicate effectively with all levels of office/field employees and management. Represent District in a professional manner when dealing with outside suppliers and customers. Ability to explain, demonstrate and clarify to others within well established policies, procedures and standards, as well as the ability to follow specific instructions and respond to simple and difficult requests from others. Mathematical Ability Ability to add, subtract, multiply, divide and calculate percentages, fractions and decimals. Technology Ability Proficient in the use of MS Office Suite (Word, Excel). Keyboarding abilities sufficient to perform the job. Judgment and Situational Reasoning Ability Ability to use good personal judgment and discretion in performing all job functions. Must be self-motivated and have excellent oral/written communication skills. Must be organized with the ability to multi-task and make decisions independently. Physical Requirements Regularly required to sit, bend, stoop and stand. Occasionally required to lift up to 25 lbs. Environmental Adaptability Noise level is generally equivalent to typical office environment. Ability to work in an environment which may expose employee to hazardous materials and environment. Occasional visits to construction sites where noise level may be higher than typical office environment. IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents. These benefits include the following: retirement benefits; medical, dental, vision, and life insurance; anda variety of other benefits. Benefits may vary based on employment status. This benefits overview is intended to be a summary, is not intended to be all-inclusive,and may not be applicable to all employees. Retirement Employees hired on or after January 1, 2013: The District, in compliance with the California Public Employees' Pension Reform Act of 2012 (PEPRA), implemented a third tier for new employees hired on or after January 1, 2013. New employees hired on or after January 1, 2013 who have not been in PERS membership or in membership with a reciprocal retirement system within 6 months of hire date will receive benefits under the California Public Employees Retirement System at a 2 percent at age 62 formula. This formula gradually increases to a maximum benefits of 2.5 percent at age 67. Final compensation calculations will be based on the highest three-year average of regular recurring pay. The District pays the employer's share of these costs. The employee share of the pension cost of 7.50% is paid in full by the employees hired under this formula. Employees hired on or after September 29, 2012 or "Classic" PERS members hired on or after January 1, 2013: On September 24, 2012, the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits. New employees hired on or after September 29th through December 31, 2012, and employees hired on or after January 1, 2013 who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at 2 percent at age 60 formula. This formula gradually increases to a maximum benefit of 2.418% at age 63. The District pays the employer share of these costs and the employee share of the pension cost of 7% is paid in full by the employees hired under this formula. Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay. IRWDdoes not participate or pay into Social Security except for the Medicare portion. Medical Insurance IRWD contracts with CalPERS for medical insurance coverage. Employees may elect coverage from a variety of PPO and HMO plans. The employee and District contribution for health insurance varies by plan.Coverage is effective the first day of the month following the date of hire. Dental Insurance IRWD contracts with Delta Dental for dental coverage.IRWD pays 100% of the premium for dental coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Vision Insurance IRWD contracts with the EyeMed for vision coverage. IRWD pays 100% of the premium for vision coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Life Insurance Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation. Eligible dependents are also covered for a flat benefit amount. Coverage is effective the first day of the month following the date of hire. Deferred Compensation Participation in adeferred compensation plan is available through Empower Retirement. Enrollment is voluntary and contributions are employee-paid and subject to IRS limits. The District matches employee contributions up to 3% of base pay after 1 year of employment. Paid Vacation Eligible employees begin accruing vacation benefits at the rate of 80 hours per year for the first 5 years of employment and are eligible to use paid vacation time after 6 months of employment. Employees accrue 120 hours per year after 5 years of employment and 160 hours per year after 10 years of employment. Paid Holidays The District offers 11 scheduled paid holidaysplus one personal holiday per year. Sick Leave Eligible employees accrue 96 hours of sick leave annually. Flexible Spending Accounts Eligible employees may elect to participate in the District's Flex Advantage program. This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses. IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card. Educational Assistance The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes. Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information LAW OFFICES OF THE LOS ANGELES COUNTY ALTERNATE PUBLIC DEFENDER EXAM NUMBER 7-9243B-R We are accepting applications starting Tuesday, December 5, 2023 at 8:00 a.m. (PT). This recruitment will remain open until the needs of the service are met and is subject to closure without notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more. Who we are The Los Angeles County Office of the Alternate Public Defender is a premiere indigent criminal defense firm of approximately 300 attorneys and staff in over 20 offices throughout the county. Today, the Alternate Public Defender’s Office is the second-largest public defender’s office in the state. We provide the highest quality legal defense for the most vulnerable members of our society and specialize in trying the most serious cases, including the death penalty and homicide cases. We pride ourselves in providing an environment that values teamwork, a sense of family, and diversity. What does a Senior Law Clerk do? The Senior Law Clerk (SLC) position in the Alternate Public Defender's Office performs legal research work. This is a 16-week internship program with a unique opportunity to advance into permanent employment as a Deputy Alternate Public Defender (DAPD) I. During the 16-week rotation, you will go on record while conducting preliminary hearings, and have an opportunity to participate in case work in specialized areas such as Post-Conviction, Law Enforcement Accountability, and Immigration. You will assist in preparing a wide variety of criminal cases and may participate in hearings and jury trials under the mentorship and supervision of senior-level DAPDs. While working in specialized units, as an SLC you will conduct legal research, review legal documents, and organize extensive reports and exhibits to be used in trials. Essential Job Functions Researches, studies, interprets, and applies laws, court decisions, and other legal authorities for use in the preparation of cases, opinions, pleadings, briefs and other legal documents. Organizes extensive legal discovery, reports, documents and potential exhibits. Conducts pretrial review of case files for witness subpoenas and other necessary evidence for trial. Conducts preliminary interviews of potential complainants in criminal cases and reports on findings of facts to determine if cause of sufficient evidence is present to undertake prosecution. Reads, understands and analyses legal documents such as pleadings, affidavits, court orders, transcripts statutory codes and appellate decisions. Prepares a variety of legal documents including drafts and memoranda summarizing the results of examinations of court decisions, administrative board decisions, State statutes, ordinances and opinions. Provides information to judges, attorneys, and the public concerning the work of the department. Communicates with witnesses, experts, clients and other interested parties. Schedules witnesses and prepares witnesses and clients in courtroom procedures and appropriate protocol. Interviews clients to obtain factual, biographical and financial information. Performs other related work as required. Requirements REQUIREMENTS TO QUALIFY: OPTION 1 : Have a Juris Doctor degree from an approved or accredited law school*, AND Be registered to take the first available bar following your law school graduation date, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. -OR- OPTION 2***: Be currently enrolled in law school*, AND Have successfully completed Second Year or equivalent of law school*, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. * In order to receive credit for a Juris Doctor degree or current academic standing, you must provide at the time of filing or within seven (7) calendar days from application submission, a legible copy of your official diploma/transcripts/letter from an accredited institution that shows the area of specialization. If you are unable to attach the required documents, you must email them to ecervantes@ hr.lacounty.gov . Please include the exam number and exam title in your email. Applications received without proof of the required degree(s) or certificate will not be considered as meeting the stated requirements under Option I. Unofficial transcripts will not be accepted to meet the educational requirement. For more information regarding education, please see the Employment Information document on the LA County Jobs website. **To be eligible for California State Bar certification (PTLS), applicants must: Have sat for or registered to sit for the first eligible bar exam. The results of the first eligible bar must not be published at the time of appointment, AND Register as a law student with the California State Bar. When submitting proof of registration for the bar and approval, please log in to the Applicant Community site in the California Bar website and provide a screenshot of the detailed page containing your Application Information and Examination Event Information or a copy of your Admittance Ticket . ***Applicants who qualify under Option 2 will be permitted to participate in the exam. However, their names will be withheld from the list of candidates ("Eligible Register") for hiring consideration until they can produce a copy of their diploma or a copy of official transcripts that clearly show when JD degree was conferred. Additional information on the PTLS program can be found at Practical Training of Law Students -State Bar of California . PROVISIONAL LICENSEES ARE NOT ELIGIBLE TO PARTICIPATE IN THIS EXAMINATION. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information OUR ASSESSMENT PROCESS: This exam will consist of a structured interview test weighted at 100% , measuring: Professional/Technical Knowledge (General Criminal Case & Statutory Law and Constitutional Principles of California Rules of Professional Conduct as they pertain to Criminal Defense), Critical Thinking, Decision Making Skills, Client Focus, Oral Communication Skills, Listening Skills, Fact Finding, Ethics & Integrity, and Cultural & Individual Sensitivity. Candidates must meet the REQUIREMENTS and achieve a passing score of 70% or higher on the examination in order to be placed on the Eligible Register. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. ecervantes@hr.lacounty.gov info@governmentjobs.com talentcentral@shl.com donot-reply@amcatmail.com Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. If you choose to unsubscribe to electronic notices, you may access your governmentjobs.com profile for a copy of sent electronic notices for this exam. APPLICATION AND FILING INFORMATION : Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months. VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Law Offices of the Alternate Public Defender. AVAILABLE SHIFT : Any ___________________________________________________________________________ ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Contact Name: Elia Cervantes Contact Phone: (213) 738-2037 Contact Email: ecervantes@hr.lacounty .gov Exam Number: 7-9243B-R For detailed information, please click here
Mar 19, 2024
Full Time
Position/Program Information LAW OFFICES OF THE LOS ANGELES COUNTY ALTERNATE PUBLIC DEFENDER EXAM NUMBER 7-9243B-R We are accepting applications starting Tuesday, December 5, 2023 at 8:00 a.m. (PT). This recruitment will remain open until the needs of the service are met and is subject to closure without notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more. Who we are The Los Angeles County Office of the Alternate Public Defender is a premiere indigent criminal defense firm of approximately 300 attorneys and staff in over 20 offices throughout the county. Today, the Alternate Public Defender’s Office is the second-largest public defender’s office in the state. We provide the highest quality legal defense for the most vulnerable members of our society and specialize in trying the most serious cases, including the death penalty and homicide cases. We pride ourselves in providing an environment that values teamwork, a sense of family, and diversity. What does a Senior Law Clerk do? The Senior Law Clerk (SLC) position in the Alternate Public Defender's Office performs legal research work. This is a 16-week internship program with a unique opportunity to advance into permanent employment as a Deputy Alternate Public Defender (DAPD) I. During the 16-week rotation, you will go on record while conducting preliminary hearings, and have an opportunity to participate in case work in specialized areas such as Post-Conviction, Law Enforcement Accountability, and Immigration. You will assist in preparing a wide variety of criminal cases and may participate in hearings and jury trials under the mentorship and supervision of senior-level DAPDs. While working in specialized units, as an SLC you will conduct legal research, review legal documents, and organize extensive reports and exhibits to be used in trials. Essential Job Functions Researches, studies, interprets, and applies laws, court decisions, and other legal authorities for use in the preparation of cases, opinions, pleadings, briefs and other legal documents. Organizes extensive legal discovery, reports, documents and potential exhibits. Conducts pretrial review of case files for witness subpoenas and other necessary evidence for trial. Conducts preliminary interviews of potential complainants in criminal cases and reports on findings of facts to determine if cause of sufficient evidence is present to undertake prosecution. Reads, understands and analyses legal documents such as pleadings, affidavits, court orders, transcripts statutory codes and appellate decisions. Prepares a variety of legal documents including drafts and memoranda summarizing the results of examinations of court decisions, administrative board decisions, State statutes, ordinances and opinions. Provides information to judges, attorneys, and the public concerning the work of the department. Communicates with witnesses, experts, clients and other interested parties. Schedules witnesses and prepares witnesses and clients in courtroom procedures and appropriate protocol. Interviews clients to obtain factual, biographical and financial information. Performs other related work as required. Requirements REQUIREMENTS TO QUALIFY: OPTION 1 : Have a Juris Doctor degree from an approved or accredited law school*, AND Be registered to take the first available bar following your law school graduation date, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. -OR- OPTION 2***: Be currently enrolled in law school*, AND Have successfully completed Second Year or equivalent of law school*, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. * In order to receive credit for a Juris Doctor degree or current academic standing, you must provide at the time of filing or within seven (7) calendar days from application submission, a legible copy of your official diploma/transcripts/letter from an accredited institution that shows the area of specialization. If you are unable to attach the required documents, you must email them to ecervantes@ hr.lacounty.gov . Please include the exam number and exam title in your email. Applications received without proof of the required degree(s) or certificate will not be considered as meeting the stated requirements under Option I. Unofficial transcripts will not be accepted to meet the educational requirement. For more information regarding education, please see the Employment Information document on the LA County Jobs website. **To be eligible for California State Bar certification (PTLS), applicants must: Have sat for or registered to sit for the first eligible bar exam. The results of the first eligible bar must not be published at the time of appointment, AND Register as a law student with the California State Bar. When submitting proof of registration for the bar and approval, please log in to the Applicant Community site in the California Bar website and provide a screenshot of the detailed page containing your Application Information and Examination Event Information or a copy of your Admittance Ticket . ***Applicants who qualify under Option 2 will be permitted to participate in the exam. However, their names will be withheld from the list of candidates ("Eligible Register") for hiring consideration until they can produce a copy of their diploma or a copy of official transcripts that clearly show when JD degree was conferred. Additional information on the PTLS program can be found at Practical Training of Law Students -State Bar of California . PROVISIONAL LICENSEES ARE NOT ELIGIBLE TO PARTICIPATE IN THIS EXAMINATION. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information OUR ASSESSMENT PROCESS: This exam will consist of a structured interview test weighted at 100% , measuring: Professional/Technical Knowledge (General Criminal Case & Statutory Law and Constitutional Principles of California Rules of Professional Conduct as they pertain to Criminal Defense), Critical Thinking, Decision Making Skills, Client Focus, Oral Communication Skills, Listening Skills, Fact Finding, Ethics & Integrity, and Cultural & Individual Sensitivity. Candidates must meet the REQUIREMENTS and achieve a passing score of 70% or higher on the examination in order to be placed on the Eligible Register. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. ecervantes@hr.lacounty.gov info@governmentjobs.com talentcentral@shl.com donot-reply@amcatmail.com Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. If you choose to unsubscribe to electronic notices, you may access your governmentjobs.com profile for a copy of sent electronic notices for this exam. APPLICATION AND FILING INFORMATION : Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months. VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Law Offices of the Alternate Public Defender. AVAILABLE SHIFT : Any ___________________________________________________________________________ ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Contact Name: Elia Cervantes Contact Phone: (213) 738-2037 Contact Email: ecervantes@hr.lacounty .gov Exam Number: 7-9243B-R For detailed information, please click here
State of Missouri
Clayton, Missouri, United States
Senior Court Clerk A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Court Clerk position which is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control. Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures. Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports. Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges). Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority) Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court. Advanced knowledge of organization operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives. Ability to maintain a variety of complex records and prepare reports from an automated system. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties. EMPLOYEES MAY BE EXPOSED TO : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence. We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
Mar 28, 2024
Full Time
Senior Court Clerk A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Court Clerk position which is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control. Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures. Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports. Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges). Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority) Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court. Advanced knowledge of organization operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives. Ability to maintain a variety of complex records and prepare reports from an automated system. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties. EMPLOYEES MAY BE EXPOSED TO : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence. We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
State of Missouri
Clayton, Missouri, United States
Senior Court Clerk A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Court Clerk position which is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control. Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures. Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports. Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges). Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority) Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court. Advanced knowledge of organization operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives. Ability to maintain a variety of complex records and prepare reports from an automated system. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties. EMPLOYEES MAY BE EXPOSED TO : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence. We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
Mar 28, 2024
Full Time
Senior Court Clerk A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Court Clerk position which is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control. Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures. Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports. Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges). Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority) Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court. Advanced knowledge of organization operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives. Ability to maintain a variety of complex records and prepare reports from an automated system. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties. EMPLOYEES MAY BE EXPOSED TO : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence. We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
Solano County, CA
Fairfield, California, United States
THE POSITION Under general supervision, performs a variety of routine to complex clerical support work in the processing of legal and other official documents such as court actions, subpoenas and criminal warrants. This is the journey level in the Legal Procedures Clerk series, characterized by the responsibility for the preparation, processing and recording of legal and other official documents such as court actions, subpoenas, criminal warrants, legal descriptions and official notices. It is distinguished from the Legal Procedures Clerk, Senior in that the latter has lead responsibility or a document processing unit. Essential Duties ESSENTIAL DUTIES Depending on assignment, duties may include, but are not limited to the following: Prepares and processes legal documents and records through the office to which assigned as well as through the Courts and/or other offices based on established legal procedure or special case file notations; examines documents and/or applications for sufficiency, completeness, conformity, validity; edits, corrects errors and posts correct information; notes applicable restrictions and requirements; reconciles automated and manual records; affixes seals and stamps to endorse or certify documents; processes documents within established restrictions and requirements; calendars cases and/or maintains schedule for court appearances; prepares office recordings pertaining to cases requiring witness appearances; notifies police agencies of required appearance.Assists the public either on the phone or over the counter in filing out or using forms; gathers information by researching rules, procedures or codes on specific questions; screens and routes phone calls; takes or relays messages involving department staff; takes and fills out orders for services/materials from public or employees; notifies appropriate public individuals of actions taken; evaluates described problem and directs individuals/calls to appropriate office; assists individuals in locating material/information; explains fees, bills or assessments.Responds to verbal and written queries from the public (including legal representatives) regarding action taken on submitted legal documents; prepares letters of answer, actions for service, legal descriptions and/or other official notices; prepares and serves civil process documents in office; checks criminal warrants and histories; sets up assignment files; run background checks and issues and serves subpoenas. For the full list of essential duties please visit the job description here Position Requirements POSITION REQUIREMENTS Education and/or Experience: High school diploma or GED; supplemented by six (6) months of full-time directly related work experience that demonstrates possession of and competency in the requisite knowledge and abilities. SELECTION PROCESS Review will be on a 3 week cycle with a 5:00pm deadline to submit application and required documents (if applicable) Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the final filing date. Be sure to include the recruitment title (Legal Procedures Clerk (Entry)) and the recruitment number (24-713120-01) in your email or fax. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time DOCUMENT SUBMITTAL REQUIREMENTS How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Legal Procedures Clerk) and the recruitment number (24 -713120-01 ) in your email or fax. Supplemental Information SUPPLEMENTAL INFORMATION Positions allocated to this class may require bilingual skills. Recruiting requirements may be set to test typing, work processing and/or data entry speed, however, these skills are not the primary areas to be measured in the selection process. Candidates for positions in this class will be required to pass a background investigation in accordance with applicable law, regulation and/or policy. May need to obtain CLETS training and authorization. VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: Continuous
Apr 14, 2024
Full Time
THE POSITION Under general supervision, performs a variety of routine to complex clerical support work in the processing of legal and other official documents such as court actions, subpoenas and criminal warrants. This is the journey level in the Legal Procedures Clerk series, characterized by the responsibility for the preparation, processing and recording of legal and other official documents such as court actions, subpoenas, criminal warrants, legal descriptions and official notices. It is distinguished from the Legal Procedures Clerk, Senior in that the latter has lead responsibility or a document processing unit. Essential Duties ESSENTIAL DUTIES Depending on assignment, duties may include, but are not limited to the following: Prepares and processes legal documents and records through the office to which assigned as well as through the Courts and/or other offices based on established legal procedure or special case file notations; examines documents and/or applications for sufficiency, completeness, conformity, validity; edits, corrects errors and posts correct information; notes applicable restrictions and requirements; reconciles automated and manual records; affixes seals and stamps to endorse or certify documents; processes documents within established restrictions and requirements; calendars cases and/or maintains schedule for court appearances; prepares office recordings pertaining to cases requiring witness appearances; notifies police agencies of required appearance.Assists the public either on the phone or over the counter in filing out or using forms; gathers information by researching rules, procedures or codes on specific questions; screens and routes phone calls; takes or relays messages involving department staff; takes and fills out orders for services/materials from public or employees; notifies appropriate public individuals of actions taken; evaluates described problem and directs individuals/calls to appropriate office; assists individuals in locating material/information; explains fees, bills or assessments.Responds to verbal and written queries from the public (including legal representatives) regarding action taken on submitted legal documents; prepares letters of answer, actions for service, legal descriptions and/or other official notices; prepares and serves civil process documents in office; checks criminal warrants and histories; sets up assignment files; run background checks and issues and serves subpoenas. For the full list of essential duties please visit the job description here Position Requirements POSITION REQUIREMENTS Education and/or Experience: High school diploma or GED; supplemented by six (6) months of full-time directly related work experience that demonstrates possession of and competency in the requisite knowledge and abilities. SELECTION PROCESS Review will be on a 3 week cycle with a 5:00pm deadline to submit application and required documents (if applicable) Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the final filing date. Be sure to include the recruitment title (Legal Procedures Clerk (Entry)) and the recruitment number (24-713120-01) in your email or fax. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time DOCUMENT SUBMITTAL REQUIREMENTS How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Legal Procedures Clerk) and the recruitment number (24 -713120-01 ) in your email or fax. Supplemental Information SUPPLEMENTAL INFORMATION Positions allocated to this class may require bilingual skills. Recruiting requirements may be set to test typing, work processing and/or data entry speed, however, these skills are not the primary areas to be measured in the selection process. Candidates for positions in this class will be required to pass a background investigation in accordance with applicable law, regulation and/or policy. May need to obtain CLETS training and authorization. VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: Continuous
State of Missouri
Clayton, Missouri, United States
Senior Court Clerk A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Court Clerk position which is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff. GENERAL DUTIES: Perform supervisory and technical clerical work in the Civil- Resource Center Department which will include the following: assign, direct and review the work of subordinates; develop and implement office procedures; interview and make hiring recommendations; train, counsel and evaluate performance of employees; consider leave requests; assist self represented litigants prepare forms to be filed; enter data and scan and attached documents filed by litigants; perform quality assurance; schedule manners for hearing and prepare dockets; prepare dismissal dockets; send notices to parties; issue summonses and manage Small Claims case flow; answer inquires and furnish information to self -presented litigants, attorneys, court personnel and the general public in person and by telephone; and perform other duties as assigned. EXTENSIVE PUBLIC CONTACT REQUIRED. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control. Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures. Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports. Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges). Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority) Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court. Advanced knowledge of organization operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives. Ability to maintain a variety of complex records and prepare reports from an automated system. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties. EMPLOYEES MAY BE EXPOSED TO : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence. We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
Mar 08, 2024
Full Time
Senior Court Clerk A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Court Clerk position which is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff. GENERAL DUTIES: Perform supervisory and technical clerical work in the Civil- Resource Center Department which will include the following: assign, direct and review the work of subordinates; develop and implement office procedures; interview and make hiring recommendations; train, counsel and evaluate performance of employees; consider leave requests; assist self represented litigants prepare forms to be filed; enter data and scan and attached documents filed by litigants; perform quality assurance; schedule manners for hearing and prepare dockets; prepare dismissal dockets; send notices to parties; issue summonses and manage Small Claims case flow; answer inquires and furnish information to self -presented litigants, attorneys, court personnel and the general public in person and by telephone; and perform other duties as assigned. EXTENSIVE PUBLIC CONTACT REQUIRED. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control. Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures. Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports. Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges). Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority) Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court. Advanced knowledge of organization operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives. Ability to maintain a variety of complex records and prepare reports from an automated system. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties. EMPLOYEES MAY BE EXPOSED TO : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence. We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
State of Missouri
Clayton, Missouri, United States
Senior Court Clerk A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Court Clerk position which is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff. General Duties: Assist the supervisor with advanced work in the Accounting Garnishment Department which will include the following: Assist with supervision of the garnishment section; assist with preparation of daily deposits for the garnishment section; contact attorneys and the general public regarding garnishment payments and disbursements; review Accounts payable Exception Reports; train new employees; accept and process new filings from the efiling import queue; accept efiling and pro se documents; issue garnishments; assist with scheduling and approving leave; respond to inquiries from the general public, attorneys and court personnel in person and by telephone; and other duties as assigned. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control. Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures. Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports. Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges). Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority) Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court. Advanced knowledge of organization operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives. Ability to maintain a variety of complex records and prepare reports from an automated system. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties. EMPLOYEES MAY BE EXPOSED TO : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence. We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
Mar 08, 2024
Full Time
Senior Court Clerk A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Court Clerk position which is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff. General Duties: Assist the supervisor with advanced work in the Accounting Garnishment Department which will include the following: Assist with supervision of the garnishment section; assist with preparation of daily deposits for the garnishment section; contact attorneys and the general public regarding garnishment payments and disbursements; review Accounts payable Exception Reports; train new employees; accept and process new filings from the efiling import queue; accept efiling and pro se documents; issue garnishments; assist with scheduling and approving leave; respond to inquiries from the general public, attorneys and court personnel in person and by telephone; and other duties as assigned. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control. Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures. Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports. Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges). Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority) Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court. Advanced knowledge of organization operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives. Ability to maintain a variety of complex records and prepare reports from an automated system. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties. EMPLOYEES MAY BE EXPOSED TO : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence. We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
City of Portland, Oregon
Portland, Oregon, United States
The Position Are you interested in criminal justice? Do you enjoy working in fast-paced environments and pride yourself on your excellent customer service? You may be the Police Desk Clerk we are looking for! About the Position: Job Appointment: Full Time, Regular Work Schedule: Some Police Desk Clerks work in a 24-hour facility, which may require working day, evening or night shifts, weekends and/or holidays in addition to emergency response. All Police Desk Clerks will work 4 days a week - 10 hour shifts (with 3 days off). Work Location: Current vacancies exist at the Central Precinct 1111 SW 2nd Ave Portland, OR. Benefits: Please check our benefits tab for an overview of benefits for this position. Union Representation: This position is represented by DCTU . External applicants start at Entry rate . For more information on the union agreement please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary: The City of Portland is currently seeking multiple Police Desk Clerks to join Portland Police Bureau. Police Desk Clerks assist sworn members of the Bureau by accessing and supplying confidential information and providing administrative support. Police Desk Clerks also assist the public both in person and via phone while remaining calm and providing excellent customer service. Situations may arise that are tense and de-escalation techniques are an essential function of the role. This essential classification requires a Law Enforcement Data Systems (LEDS) certification within three (3) months of hire. Training and certification will be done on site. Graduating high school seniors or GED candidates are encouraged to apply for this opportunity. As a Police Desk Clerk, you will: Provide extensive customer service to a variety of internal and external stakeholders with integrity and honesty; many of the contacts are sensitive, stressful, and confidential in nature. Assist sworn PPB members by accessing and supplying confidential information and administrative support utilizing RegJIN, LEDS, and other internal program systems. Perform multiple tasks and administrative support while dealing with frequent interruptions. Respond to inquiries and complaints both in person and over the phone. Access a variety of computer systems to provide support to officers and the public. Research, retrieve and report information as needed. Carry out individual responsibilities with initiative, independence, and sound judgement. Who you are: Excellent Communicator: You are an effective communicator. Organized : You can work on a multitude of tasks and understand/react to various situations in a fast-paced work environment. Punctual: You are reliable and punctual to regular work attendance. Empathetic: You can understand diverse perspectives and bring empathy within your work and communication style. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about this position’s duties and responsibilities, day to day, review the job announcement, how to apply, and answer questions you have about the position. To Be Determined - we will notify all applicants regarding the information session. Or, you can email karen.ehn@portlandoregon.gov to receive an emailed notification of date(s) and times. Have a Question? Contact Information Karen Ehn, Recruiter Bureau of Human Resources karen.ehn@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Ability to diffuse situations and resolving conflicts with difficult customers. Experience using multiple computer applications and databases to maintain files and research information. Ability to navigate and provide services to customer who may be distraught or upset. Experience communicating effectively in writing, over the phone, and in-person to provide accurate and detailed information to both internal and external stakeholders. Ability to work and adapt in an environment with changing priorities and frequent interruptions, and to be able to assess a situation using independent judgement. Ability to learn rules, regulations, and/or procedures to properly inform officers and the public. Applicants must also: Be able to successfully pass an in-depth background investigation. Be able to work any shift including days, evenings, nights, weekends, and holidays. The Recruitment Process Step 1: Apply online between 3/18/2024-6/24/2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Every Two Weeks An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Every Two Weeks Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. 1st Eligible List established the week of 04/01/2024 2nd Eligible list established the week of 04/15/2024 Step 4: Selection (Interview): ongoing during recruitment Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Contingent Offer of Employment : TBD Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step. Step 6: Background Investigation: TBD Background Investigations for this position typically take 2-6 months to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes: Employment Information (past 10 years or back to age 17) Residential Information (past 10 years or back to age 17) Financial Information References (8 without using the same people as coworker or supervisor references) Family Member Information Driving History Past/Present Drug Use and/or Controlled Substances Criminal History Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 6/24/2024 11:59 PM Pacific
Mar 19, 2024
Full Time
The Position Are you interested in criminal justice? Do you enjoy working in fast-paced environments and pride yourself on your excellent customer service? You may be the Police Desk Clerk we are looking for! About the Position: Job Appointment: Full Time, Regular Work Schedule: Some Police Desk Clerks work in a 24-hour facility, which may require working day, evening or night shifts, weekends and/or holidays in addition to emergency response. All Police Desk Clerks will work 4 days a week - 10 hour shifts (with 3 days off). Work Location: Current vacancies exist at the Central Precinct 1111 SW 2nd Ave Portland, OR. Benefits: Please check our benefits tab for an overview of benefits for this position. Union Representation: This position is represented by DCTU . External applicants start at Entry rate . For more information on the union agreement please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary: The City of Portland is currently seeking multiple Police Desk Clerks to join Portland Police Bureau. Police Desk Clerks assist sworn members of the Bureau by accessing and supplying confidential information and providing administrative support. Police Desk Clerks also assist the public both in person and via phone while remaining calm and providing excellent customer service. Situations may arise that are tense and de-escalation techniques are an essential function of the role. This essential classification requires a Law Enforcement Data Systems (LEDS) certification within three (3) months of hire. Training and certification will be done on site. Graduating high school seniors or GED candidates are encouraged to apply for this opportunity. As a Police Desk Clerk, you will: Provide extensive customer service to a variety of internal and external stakeholders with integrity and honesty; many of the contacts are sensitive, stressful, and confidential in nature. Assist sworn PPB members by accessing and supplying confidential information and administrative support utilizing RegJIN, LEDS, and other internal program systems. Perform multiple tasks and administrative support while dealing with frequent interruptions. Respond to inquiries and complaints both in person and over the phone. Access a variety of computer systems to provide support to officers and the public. Research, retrieve and report information as needed. Carry out individual responsibilities with initiative, independence, and sound judgement. Who you are: Excellent Communicator: You are an effective communicator. Organized : You can work on a multitude of tasks and understand/react to various situations in a fast-paced work environment. Punctual: You are reliable and punctual to regular work attendance. Empathetic: You can understand diverse perspectives and bring empathy within your work and communication style. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about this position’s duties and responsibilities, day to day, review the job announcement, how to apply, and answer questions you have about the position. To Be Determined - we will notify all applicants regarding the information session. Or, you can email karen.ehn@portlandoregon.gov to receive an emailed notification of date(s) and times. Have a Question? Contact Information Karen Ehn, Recruiter Bureau of Human Resources karen.ehn@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Ability to diffuse situations and resolving conflicts with difficult customers. Experience using multiple computer applications and databases to maintain files and research information. Ability to navigate and provide services to customer who may be distraught or upset. Experience communicating effectively in writing, over the phone, and in-person to provide accurate and detailed information to both internal and external stakeholders. Ability to work and adapt in an environment with changing priorities and frequent interruptions, and to be able to assess a situation using independent judgement. Ability to learn rules, regulations, and/or procedures to properly inform officers and the public. Applicants must also: Be able to successfully pass an in-depth background investigation. Be able to work any shift including days, evenings, nights, weekends, and holidays. The Recruitment Process Step 1: Apply online between 3/18/2024-6/24/2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Every Two Weeks An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Every Two Weeks Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. 1st Eligible List established the week of 04/01/2024 2nd Eligible list established the week of 04/15/2024 Step 4: Selection (Interview): ongoing during recruitment Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Contingent Offer of Employment : TBD Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step. Step 6: Background Investigation: TBD Background Investigations for this position typically take 2-6 months to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes: Employment Information (past 10 years or back to age 17) Residential Information (past 10 years or back to age 17) Financial Information References (8 without using the same people as coworker or supervisor references) Family Member Information Driving History Past/Present Drug Use and/or Controlled Substances Criminal History Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 6/24/2024 11:59 PM Pacific
This Town Clerk position is an integral member of the Town’s support for the community and for Town Council and will be relied upon to provide support and guidance for administrative and operational responsibilities. If you have the passion and skills to join a team that is highly regarded by its community, Town Council, and peers, this position could be for you.
The portfolio of the Town Clerk in Morrisville will include essential responsibilities related to Town Council meeting organization and operations, maintenance of public records, and supporting the Town Manager and Senior Management Team; therefore, leadership and collaborative aptitude are critical. The Town Clerk will also supervise and mentor the Deputy Town Clerk, which will require effective leadership and communication and organizational skills to manage shared responsibilities and coordination of the overall work of the Office of the Town Clerk.
About the Organization:
The Town of Morrisville is governed by a seven-member Town Council utilizing the Council/Manager form of government. The Town Council sets the policy and direction, and the Town Manager oversees the day-to-day operations of the organization, which consists of a team of 228 employees, not including part-time and seasonal staff, across 13 departments. With AAA bond ratings from bond rating agencies and excellent stewardship of tax dollars, the Town is regarded as a fiscally responsible and well-managed government. The FY2024 approved budget of $49.5M is supported by a property tax rate of $.39 cents per $100 of assessed valuation.
The strategic focus of Morrisville is guided by the community vision established in the 2017 Connect Morrisville Strategic Plan and renewed in the 2021 update. The six strategic goals for Morrisville are Improved transportation mobility, Thriving livable neighborhoods, Engaged, inclusive community, Public safety readiness, Operational excellence, and Economic prosperity. A 2022 Community Survey indicates that 94% of residents think Morrisville is a good or excellent place to live. The Town also relies on its Comprehensive Transportation Plan , Land Use Plan , Capital Investment Program , and other policies adopted by the Town Council to guide its work.
About the Position:
Reporting to the Town Manager, the Town Clerk serves as a key member of the Town Manager’s team. The experience and credentialing of the successful candidate are equally focused on both technical and inter-personal skills. The selected candidate will be a key part of Town Council working relationships.
The Town Clerk must be able to lead multiple complex and time-critical projects and initiatives through creative problem-solving and solutions-based outcomes. Responsibilities will include leading and/or supporting projects through various stages while ensuring collaboration across departments and community stakeholders to achieve positive results that are aligned with strategic priorities. This will also require working collaboratively with Town staff, Council Members, residents, businesses, other community partners and stakeholders, and utilizing creative thinking, problem-solving, organization and attention to details, and leadership to navigate and, whenever possible, proactively address challenges that arise.
The successful candidate will have a proven track record in community engagement and experience with working closely with Town Council and Town management to effectively manage Council agendas, Town records, public records requests, and other administrative, leadership, and support responsibilities and opportunities. The Town Clerk will embrace the opportunity to collaborate with those in the community seeking to support smart growth aligned with the Town Council’s vision and the Town’s Strategic Plan. The successful candidate will have experience as a supervisor and will directly supervise the Town’s Deputy Town Clerk.
Qualifications:
The successful Town Clerk candidate will have education equivalent to a minimum of an associate’s degree (public administration or political science preferred), appropriate professional certifications, and experience as a Town Clerk in North Carolina. A bachelor’s degree and certification as a North Carolina Municipal Clerk is strongly preferred.
Salary and Benefits : The hiring range for the position is $72,000 - $80,000 depending on qualifications. The Town of Morrisville is recognized as a high-quality employer that values and supports its employees. Information about the Town’s generous benefits (including but not limited to flexible work schedules – including up to two days of remote work per week following an orientation period, paid time off (PTO) beyond other paid leave, and contributions to a 401K) can be found here . As a condition of employment for all positions with the Town of Morrisville, the selected candidate must successfully complete a pre-employment background check, drug screening, and motor vehicle record check.
To apply, please visit:
https://www.governmentjobs.com/careers/developmentalassociates/jobs/4388689/town-clerk-morrisville-nc?pagetype=jobOpportunitiesJobs
Please note the following:
All applications must be submitted online via the Developmental Associates application portal (link above) – NOT the town’s employment application portal or any other external website.
Resumes and cover letters must be uploaded with the application.
Applicants should apply by March 15, 2024 .
Successful semi-finalists will be invited to participate in virtual interviews and skill evaluation interviews on April 18-19, 2024 . Candidates are encouraged to reserve these dates for virtual meetings should they be invited to participate.
Interviews with the leadership team will follow quickly at a subsequent time in person.
Direct inquiries to hiring@developmentalassociates.com
The Town of Morrisville, NC is an Equal Opportunity Employer. Developmental Associates, LLC manages the recruitment and selection process for this position. To learn more about our selection process, visit https://developmentalassociates.com/client-openings/, select "Client Openings," and scroll down to "Important Information for Applicants."
Mar 11, 2024
Full Time
This Town Clerk position is an integral member of the Town’s support for the community and for Town Council and will be relied upon to provide support and guidance for administrative and operational responsibilities. If you have the passion and skills to join a team that is highly regarded by its community, Town Council, and peers, this position could be for you.
The portfolio of the Town Clerk in Morrisville will include essential responsibilities related to Town Council meeting organization and operations, maintenance of public records, and supporting the Town Manager and Senior Management Team; therefore, leadership and collaborative aptitude are critical. The Town Clerk will also supervise and mentor the Deputy Town Clerk, which will require effective leadership and communication and organizational skills to manage shared responsibilities and coordination of the overall work of the Office of the Town Clerk.
About the Organization:
The Town of Morrisville is governed by a seven-member Town Council utilizing the Council/Manager form of government. The Town Council sets the policy and direction, and the Town Manager oversees the day-to-day operations of the organization, which consists of a team of 228 employees, not including part-time and seasonal staff, across 13 departments. With AAA bond ratings from bond rating agencies and excellent stewardship of tax dollars, the Town is regarded as a fiscally responsible and well-managed government. The FY2024 approved budget of $49.5M is supported by a property tax rate of $.39 cents per $100 of assessed valuation.
The strategic focus of Morrisville is guided by the community vision established in the 2017 Connect Morrisville Strategic Plan and renewed in the 2021 update. The six strategic goals for Morrisville are Improved transportation mobility, Thriving livable neighborhoods, Engaged, inclusive community, Public safety readiness, Operational excellence, and Economic prosperity. A 2022 Community Survey indicates that 94% of residents think Morrisville is a good or excellent place to live. The Town also relies on its Comprehensive Transportation Plan , Land Use Plan , Capital Investment Program , and other policies adopted by the Town Council to guide its work.
About the Position:
Reporting to the Town Manager, the Town Clerk serves as a key member of the Town Manager’s team. The experience and credentialing of the successful candidate are equally focused on both technical and inter-personal skills. The selected candidate will be a key part of Town Council working relationships.
The Town Clerk must be able to lead multiple complex and time-critical projects and initiatives through creative problem-solving and solutions-based outcomes. Responsibilities will include leading and/or supporting projects through various stages while ensuring collaboration across departments and community stakeholders to achieve positive results that are aligned with strategic priorities. This will also require working collaboratively with Town staff, Council Members, residents, businesses, other community partners and stakeholders, and utilizing creative thinking, problem-solving, organization and attention to details, and leadership to navigate and, whenever possible, proactively address challenges that arise.
The successful candidate will have a proven track record in community engagement and experience with working closely with Town Council and Town management to effectively manage Council agendas, Town records, public records requests, and other administrative, leadership, and support responsibilities and opportunities. The Town Clerk will embrace the opportunity to collaborate with those in the community seeking to support smart growth aligned with the Town Council’s vision and the Town’s Strategic Plan. The successful candidate will have experience as a supervisor and will directly supervise the Town’s Deputy Town Clerk.
Qualifications:
The successful Town Clerk candidate will have education equivalent to a minimum of an associate’s degree (public administration or political science preferred), appropriate professional certifications, and experience as a Town Clerk in North Carolina. A bachelor’s degree and certification as a North Carolina Municipal Clerk is strongly preferred.
Salary and Benefits : The hiring range for the position is $72,000 - $80,000 depending on qualifications. The Town of Morrisville is recognized as a high-quality employer that values and supports its employees. Information about the Town’s generous benefits (including but not limited to flexible work schedules – including up to two days of remote work per week following an orientation period, paid time off (PTO) beyond other paid leave, and contributions to a 401K) can be found here . As a condition of employment for all positions with the Town of Morrisville, the selected candidate must successfully complete a pre-employment background check, drug screening, and motor vehicle record check.
To apply, please visit:
https://www.governmentjobs.com/careers/developmentalassociates/jobs/4388689/town-clerk-morrisville-nc?pagetype=jobOpportunitiesJobs
Please note the following:
All applications must be submitted online via the Developmental Associates application portal (link above) – NOT the town’s employment application portal or any other external website.
Resumes and cover letters must be uploaded with the application.
Applicants should apply by March 15, 2024 .
Successful semi-finalists will be invited to participate in virtual interviews and skill evaluation interviews on April 18-19, 2024 . Candidates are encouraged to reserve these dates for virtual meetings should they be invited to participate.
Interviews with the leadership team will follow quickly at a subsequent time in person.
Direct inquiries to hiring@developmentalassociates.com
The Town of Morrisville, NC is an Equal Opportunity Employer. Developmental Associates, LLC manages the recruitment and selection process for this position. To learn more about our selection process, visit https://developmentalassociates.com/client-openings/, select "Client Openings," and scroll down to "Important Information for Applicants."
CITY OF SANTA ANA, CA
Santa Ana, California, United States
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. The City of Santa Ana is currently accepting applications for the Administrative/ Senior Administrative Internship program. The internship requires up to 19 hours of work per week. The program seeks dedicated students who, through their academic achievement and employment history, have demonstrated high potential for an administrative career in local government. It offers undergraduate students the opportunity to understand and gain experience working for a government agency. Graduates of the Administrative Internship Program have gone on to successful careers as professionals in a variety of public service agencies. There are currently vacancies in the City Clerk's Office, Planning and Building Department, and Public Works Department. Applicants from this recruitment may also be used for future vacancies in any department within the City. PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses, and phone numbers of three references, one of which must be a current or former professor (you may list these in the "References" section of the application or attach a list) Proof of current school enrollment in an accredited curriculum. Please attach a copy of your unofficial transcripts which lists your name, your school's name, your major, and the classes in which you are CURRENTLY/ACTIVELY enrolled. ( i.e. Spring 2024 semester/quarter ) Essential Functions Include But Are Not Limited To CITYWIDE TYPICAL DUTIES INCLUDE: Conduct surveys, research, data input, and data analysis utilizing Excel, Word and PowerPoint. Prepare informational material for public presentations. May prepare financial data reports and other related reports as requested. Special projects as assigned. IF ASSIGNED TO THE PLANNING AND BUILDING AGENCY, DUTIES MAY ALSO INCLUDE: Assists members of management and technical staff by performing basic administrative assignments Prepares a wide variety of written materials, including correspondence, reports, surveys, visual aides, procedure guides, and instructions Answers requests for information Review and revise Planning and Building webpages, electronic forms, and informational material Assist with record management, general office duties, and a variety of research projects May review minor planning applications, projects, and post site inspection notices Provide support for agency policies and program development Special projects as assigned IF ASSIGNED TO THE CITY MANAGER'S OFFICE, DUTIES MAY ALSO INCLUDE: Develops, manages, and implements social media posts and content across various platforms Responds with courtesy and professionalism to inquiries and requests for information from members of the public throughout various social media platforms Assists with preparing creative materials such as monthly newsletters, media advisories and press releases, reports, social media postings and other marketing materials Monitors social media platforms for trending topics, ideas, feedback, and content Implements outreach strategies and promotional campaigns to spread awareness about city programs and resources through various platforms IF ASSIGNED TO COMMUNITY DEVELOPMENT AGENCY, DUTIES MAY ALSO INCLUDE: Greet walk in customers with general questions about the housing assistance program Answer incoming calls in a professional and courteous manner Prepare Housing Authority packets Request Duplication services IF ASSIGNED TO CITY CLERK'S OFFICE, DUTIES MAY ALSO INCLUDE: Greet and assist walk-in customers Answer incoming calls and requests for information Perform pre- and post-City Council meeting duties (set-up, clean-up, record filing, etc.) Utilize various software systems (Laserfiche, OneMeeting) IF ASSIGNED TO PARKS, RECREATION, AND COMMUNITY SERVICES AGENCY, DUTIES MAY ALSO INCLUDE: Assist with data input from participants who enroll in City’s programming Handles updates to Computer software - Civic Rec Helps answer phones and emails to provide information to the public Helps handle recruitment with the Aquatics team - tracking sheets for the participants for the hiring process CHARACTERISTICS OF SUCCESSFUL PERFORMERS Candidates shall have a strong interest in local government; be at ease in dealing with the public and handling complaints from residents with tact and diplomacy; be detail-oriented, organized, have good time-management skills within a vibrant work environment and seek answers should none be obvious. Candidates must be flexible, have good verbal and written communication skills, computer skills and work well with others and with minimal supervision. Minimum Qualifications Current enrollment in a college or university generally at an undergraduate level with a current GPA of 2.5 or higher. Strong computer skills and knowledge of software programs, such as Microsoft Word, Excel, and PowerPoint. Ability to work up to 19 hours per week which may include weekends, hours may vary. Some positions may require possession and retention of a valid California Class C driver's license. Prior to appointment, interns assigned to the Police Department will be required to complete and pass a thorough police background investigation. Bilingual fluency in English and Spanish or Vietnamese is highly desirable. Selection Process Applicants are required to complete and submit a City application form and answer the supplemental questions online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses and phone numbers of three references (you may list these in the "References" section of the application or attach a list) Unofficial Transcripts showing you are currently enrolled in a college or university (Freshman or Sophomore level). Your transcripts MUST list your name, your school's name, the classes in which you are enrolled for the Spring 2024 semester/quarter , and your current GPA). The Human Resources Department will review all applications and materials submitted. Those candidates who possess the most pertinent qualifications may be invited for an oral interview by the hiring department. If you have any questions related to the application, please contact the Recruitment Team at (714) 647-5001, or by email at Careers@santa-ana.org Candidates given a job offer will be required to pass a medical exam and a background records check. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm Closing Date/Time:
Mar 07, 2024
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. The City of Santa Ana is currently accepting applications for the Administrative/ Senior Administrative Internship program. The internship requires up to 19 hours of work per week. The program seeks dedicated students who, through their academic achievement and employment history, have demonstrated high potential for an administrative career in local government. It offers undergraduate students the opportunity to understand and gain experience working for a government agency. Graduates of the Administrative Internship Program have gone on to successful careers as professionals in a variety of public service agencies. There are currently vacancies in the City Clerk's Office, Planning and Building Department, and Public Works Department. Applicants from this recruitment may also be used for future vacancies in any department within the City. PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses, and phone numbers of three references, one of which must be a current or former professor (you may list these in the "References" section of the application or attach a list) Proof of current school enrollment in an accredited curriculum. Please attach a copy of your unofficial transcripts which lists your name, your school's name, your major, and the classes in which you are CURRENTLY/ACTIVELY enrolled. ( i.e. Spring 2024 semester/quarter ) Essential Functions Include But Are Not Limited To CITYWIDE TYPICAL DUTIES INCLUDE: Conduct surveys, research, data input, and data analysis utilizing Excel, Word and PowerPoint. Prepare informational material for public presentations. May prepare financial data reports and other related reports as requested. Special projects as assigned. IF ASSIGNED TO THE PLANNING AND BUILDING AGENCY, DUTIES MAY ALSO INCLUDE: Assists members of management and technical staff by performing basic administrative assignments Prepares a wide variety of written materials, including correspondence, reports, surveys, visual aides, procedure guides, and instructions Answers requests for information Review and revise Planning and Building webpages, electronic forms, and informational material Assist with record management, general office duties, and a variety of research projects May review minor planning applications, projects, and post site inspection notices Provide support for agency policies and program development Special projects as assigned IF ASSIGNED TO THE CITY MANAGER'S OFFICE, DUTIES MAY ALSO INCLUDE: Develops, manages, and implements social media posts and content across various platforms Responds with courtesy and professionalism to inquiries and requests for information from members of the public throughout various social media platforms Assists with preparing creative materials such as monthly newsletters, media advisories and press releases, reports, social media postings and other marketing materials Monitors social media platforms for trending topics, ideas, feedback, and content Implements outreach strategies and promotional campaigns to spread awareness about city programs and resources through various platforms IF ASSIGNED TO COMMUNITY DEVELOPMENT AGENCY, DUTIES MAY ALSO INCLUDE: Greet walk in customers with general questions about the housing assistance program Answer incoming calls in a professional and courteous manner Prepare Housing Authority packets Request Duplication services IF ASSIGNED TO CITY CLERK'S OFFICE, DUTIES MAY ALSO INCLUDE: Greet and assist walk-in customers Answer incoming calls and requests for information Perform pre- and post-City Council meeting duties (set-up, clean-up, record filing, etc.) Utilize various software systems (Laserfiche, OneMeeting) IF ASSIGNED TO PARKS, RECREATION, AND COMMUNITY SERVICES AGENCY, DUTIES MAY ALSO INCLUDE: Assist with data input from participants who enroll in City’s programming Handles updates to Computer software - Civic Rec Helps answer phones and emails to provide information to the public Helps handle recruitment with the Aquatics team - tracking sheets for the participants for the hiring process CHARACTERISTICS OF SUCCESSFUL PERFORMERS Candidates shall have a strong interest in local government; be at ease in dealing with the public and handling complaints from residents with tact and diplomacy; be detail-oriented, organized, have good time-management skills within a vibrant work environment and seek answers should none be obvious. Candidates must be flexible, have good verbal and written communication skills, computer skills and work well with others and with minimal supervision. Minimum Qualifications Current enrollment in a college or university generally at an undergraduate level with a current GPA of 2.5 or higher. Strong computer skills and knowledge of software programs, such as Microsoft Word, Excel, and PowerPoint. Ability to work up to 19 hours per week which may include weekends, hours may vary. Some positions may require possession and retention of a valid California Class C driver's license. Prior to appointment, interns assigned to the Police Department will be required to complete and pass a thorough police background investigation. Bilingual fluency in English and Spanish or Vietnamese is highly desirable. Selection Process Applicants are required to complete and submit a City application form and answer the supplemental questions online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses and phone numbers of three references (you may list these in the "References" section of the application or attach a list) Unofficial Transcripts showing you are currently enrolled in a college or university (Freshman or Sophomore level). Your transcripts MUST list your name, your school's name, the classes in which you are enrolled for the Spring 2024 semester/quarter , and your current GPA). The Human Resources Department will review all applications and materials submitted. Those candidates who possess the most pertinent qualifications may be invited for an oral interview by the hiring department. If you have any questions related to the application, please contact the Recruitment Team at (714) 647-5001, or by email at Careers@santa-ana.org Candidates given a job offer will be required to pass a medical exam and a background records check. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm Closing Date/Time:
City of San Jose
United States, California, San Jose
The City of San Jose The City of San Jose is a full-service Charter City and currently operates under a hybrid Council/Manager form of government. The City Council consists of ten Council Members elected by district and a Mayor elected at-large. The City Manager, who reports to the Council, and the executive team provide strategic leadership that supports the policy-making role of the Mayor and the City Council and ensures the organization delivers high quality services that meet the community's needs. The City actively engages with the community through Council-appointed boards, commissions, and project specific engagement opportunities. Operations are supported by 6,885 full time equivalent positions and a total Fiscal year 2022-2023 budget of approximately $5.3 billion. San Jose is dedicated to maintaining the highest fiscal integrity and earning high credit ratings to ensure the consistent delivery of quality services to the community. Extensive information regarding San Jose can be found on the City's website at www.sanjoseca.gov . The Housing Department The City of San Jose's Housing Department's mission is to strengthen and to revitalize the community through housing and neighborhood investments. The Housing Department has funded over 20,000 affordable apartments, oversees the Rent Stabilization Program that provides protection to both renters and mobile homeowners, and is implementing innovative programs to preserve restricted affordable apartments. The Housing Department also strives to make homelessness in San Jose rare, brief, and one-time, through the implementation of the Community Plan to End Homelessness. The Plan is a collaborative public-private partnership with the County of Santa Clara's Office of Supportive Housing, the Santa Clara Housing Authority, and Destination: Home, a nonprofit. The Housing Department manages four U.S. Department of Housing and Urban Development Programs entitlement grants in addition to numerous state and local grant programs. Over the past three years, the Housing Department has played a major role in protecting the City's most vulnerable residents by investing over $150 million in funding to respond to the COVID-19 pandemic. The Housing Department has a capital budget of approximately $333.5 million, an operating budget of $19 million and 109 full-time employees. The Housing Department is committed to creating a welcoming, equitable, and supportive workplace for all employees. The Housing Department is looking for a Senior Public Information Representative on the Communications Team. Annual Salary range(s) for this classification is: Senior Public Information Representative: $120,010.80 - $146,196.96 The Housing Department is looking for a Senior Public Information Representative. The Housing Department addresses complex societal issues, including homelessness, affordable housing, and fair housing. Our audiences range from ordinary citizens to elected officials, and from nonprofits to advocacy groups. If you want to do meaningful and fulfilling work, utilizing every bit of creativity you possess, then this is the job for you. This position will give you the opportunity to make a difference in the lives of real people while you learn new skills, have fun and collaborate with many internal and external stakeholders. Our team needs an individual who is excited to help educate the public about programs, projects and initiatives the City undertakes to make housing more accessible to everyone. Please note, This position requires fluency in English and at least one of the following languages: Chinese, Spanish, Vietnamese Within our Communications Team, you will: Play an important role in helping the Housing Department communicate critical information to the public, City Council and a wide range of stakeholders; Provide graphic design services for the entire Department, including signage, brochures, mailers, flyers, and presentations; Develop content for our Department's social media channels, website, and SharePoint site; Support the Communications Team's public outreach via email and social media; Manage the Department's photo library; Manage the Department style guide and ensure all visuals produced by the Department comply with the City's brand guidelines; Translate data and statistics about homelessness and affordable housing into relatable content via infographics and images; Support multidisciplinary project teams that include policy experts and project managers from within and outside the Housing Department; Produce the Department's annual report as well as reports for teams within the Department (e.g., Rent Stabilization Program, Homelessness Response Team); and Support the Department's language access program and work with the City Manager's Office to ensure compliance with citywide language access policies. Your Mindset and Duties You are open-minded, curious and optimistic. You are agile and can be both scrappy (to move fast) and detail-oriented (to go deep). You have a contagious and positive work ethic. You take on tasks and challenges with high energy and you can be counted on to complete projects on time. You have a passion for storytelling and making a difference. You have a proven history of working well in team situations and collaborating productively. You are knowledgeable about affordable housing and homelessness issues. (These qualifications are typically required. An equivalent combination of education, experience, knowledge, skills and abilities sufficient to satisfactorily perform the duties of the job may be substituted.) Education and Experience Bachelor's degree from an accredited college or university in the fields of journalism, communications, advertising, marketing, public relations, public administration, or closely related fields and four (4) years of increasingly responsible public information, marketing, or public relations experience. Licensing Requirements Valid California Driver's License may be required. Certifications: This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an "Assuming Office Form 700" with the City Clerk's Office within the first 30 days of employment with the office. Other Qualifications The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices of communications and public relations, including professional experience in some combination of graphic design, content creation, branding, language accessibility, print production, and website and social media content development. Communication Skills - Effectively convey information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. Collaboration - Develops networks and builds alliances, engages in cross-functional activities. Political Skill - In taking action, demonstrates an understanding and consideration of how it will impact stakeholders and affected areas in the organization. Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information;
uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Project Management - Ensures support for projects and implements agency goals and strategic objectives. Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
Mar 29, 2024
Full Time
The City of San Jose The City of San Jose is a full-service Charter City and currently operates under a hybrid Council/Manager form of government. The City Council consists of ten Council Members elected by district and a Mayor elected at-large. The City Manager, who reports to the Council, and the executive team provide strategic leadership that supports the policy-making role of the Mayor and the City Council and ensures the organization delivers high quality services that meet the community's needs. The City actively engages with the community through Council-appointed boards, commissions, and project specific engagement opportunities. Operations are supported by 6,885 full time equivalent positions and a total Fiscal year 2022-2023 budget of approximately $5.3 billion. San Jose is dedicated to maintaining the highest fiscal integrity and earning high credit ratings to ensure the consistent delivery of quality services to the community. Extensive information regarding San Jose can be found on the City's website at www.sanjoseca.gov . The Housing Department The City of San Jose's Housing Department's mission is to strengthen and to revitalize the community through housing and neighborhood investments. The Housing Department has funded over 20,000 affordable apartments, oversees the Rent Stabilization Program that provides protection to both renters and mobile homeowners, and is implementing innovative programs to preserve restricted affordable apartments. The Housing Department also strives to make homelessness in San Jose rare, brief, and one-time, through the implementation of the Community Plan to End Homelessness. The Plan is a collaborative public-private partnership with the County of Santa Clara's Office of Supportive Housing, the Santa Clara Housing Authority, and Destination: Home, a nonprofit. The Housing Department manages four U.S. Department of Housing and Urban Development Programs entitlement grants in addition to numerous state and local grant programs. Over the past three years, the Housing Department has played a major role in protecting the City's most vulnerable residents by investing over $150 million in funding to respond to the COVID-19 pandemic. The Housing Department has a capital budget of approximately $333.5 million, an operating budget of $19 million and 109 full-time employees. The Housing Department is committed to creating a welcoming, equitable, and supportive workplace for all employees. The Housing Department is looking for a Senior Public Information Representative on the Communications Team. Annual Salary range(s) for this classification is: Senior Public Information Representative: $120,010.80 - $146,196.96 The Housing Department is looking for a Senior Public Information Representative. The Housing Department addresses complex societal issues, including homelessness, affordable housing, and fair housing. Our audiences range from ordinary citizens to elected officials, and from nonprofits to advocacy groups. If you want to do meaningful and fulfilling work, utilizing every bit of creativity you possess, then this is the job for you. This position will give you the opportunity to make a difference in the lives of real people while you learn new skills, have fun and collaborate with many internal and external stakeholders. Our team needs an individual who is excited to help educate the public about programs, projects and initiatives the City undertakes to make housing more accessible to everyone. Please note, This position requires fluency in English and at least one of the following languages: Chinese, Spanish, Vietnamese Within our Communications Team, you will: Play an important role in helping the Housing Department communicate critical information to the public, City Council and a wide range of stakeholders; Provide graphic design services for the entire Department, including signage, brochures, mailers, flyers, and presentations; Develop content for our Department's social media channels, website, and SharePoint site; Support the Communications Team's public outreach via email and social media; Manage the Department's photo library; Manage the Department style guide and ensure all visuals produced by the Department comply with the City's brand guidelines; Translate data and statistics about homelessness and affordable housing into relatable content via infographics and images; Support multidisciplinary project teams that include policy experts and project managers from within and outside the Housing Department; Produce the Department's annual report as well as reports for teams within the Department (e.g., Rent Stabilization Program, Homelessness Response Team); and Support the Department's language access program and work with the City Manager's Office to ensure compliance with citywide language access policies. Your Mindset and Duties You are open-minded, curious and optimistic. You are agile and can be both scrappy (to move fast) and detail-oriented (to go deep). You have a contagious and positive work ethic. You take on tasks and challenges with high energy and you can be counted on to complete projects on time. You have a passion for storytelling and making a difference. You have a proven history of working well in team situations and collaborating productively. You are knowledgeable about affordable housing and homelessness issues. (These qualifications are typically required. An equivalent combination of education, experience, knowledge, skills and abilities sufficient to satisfactorily perform the duties of the job may be substituted.) Education and Experience Bachelor's degree from an accredited college or university in the fields of journalism, communications, advertising, marketing, public relations, public administration, or closely related fields and four (4) years of increasingly responsible public information, marketing, or public relations experience. Licensing Requirements Valid California Driver's License may be required. Certifications: This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an "Assuming Office Form 700" with the City Clerk's Office within the first 30 days of employment with the office. Other Qualifications The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices of communications and public relations, including professional experience in some combination of graphic design, content creation, branding, language accessibility, print production, and website and social media content development. Communication Skills - Effectively convey information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. Collaboration - Develops networks and builds alliances, engages in cross-functional activities. Political Skill - In taking action, demonstrates an understanding and consideration of how it will impact stakeholders and affected areas in the organization. Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information;
uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Project Management - Ensures support for projects and implements agency goals and strategic objectives. Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
State of Missouri
Clayton, Missouri, United States
Senior Program Specialist A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Program Specialist position within the Missouri State Court System, which utilizes an electronic filing system. The Senior Program Specialist position is a highly responsible professional position that serves as a special assistant to the appointing authority. This position performs a variety of duties to assist with the management of the court and to facilitate timely and accurate processing of cases through the court system. This position assists the appointing authority with such tasks as preparation of the annual budget, court organization and special projects for the court. The work of an employee in this position requires a high degree of attention to detail, the ability to manage multiple tasks simultaneously, and the ability to complete work within scheduled deadlines. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Independently manages a specialized program or project where the complexity is reflected by limited direction and scope. Identifies areas that need improvement in regard to efficiency, economy, and effectiveness. Motivates and develops members of the team in order to encourage cooperation and foster commitment. Reviews the organization of the court and makes recommendations regarding the transfer of court resources so they may be better utilized to provide better work flow and a more efficient court operation. Reviews the court's automation needs and coordinates with information technology professionals with the county and the Office of State Courts Administrator regarding the installation of new and upgraded court automation systems and maintenance of current systems. Prepares various statistical and financial reports as required and conducts a variety of special projects. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.) Advanced knowledge of court procedures and policies, legal documents, laws and legal terminology pertaining to the court. Advanced knowledge of the organization, operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to spend majority of time on highly complex independent work based on programs and projects that do not receive a high level of direction or supervision. Ability to identify and analyze problems in order to effectively recommend solutions. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Bachelor's Degree in a related field and three years of varied administrative experience performing duties related to public administration We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
Mar 28, 2024
Full Time
Senior Program Specialist A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Program Specialist position within the Missouri State Court System, which utilizes an electronic filing system. The Senior Program Specialist position is a highly responsible professional position that serves as a special assistant to the appointing authority. This position performs a variety of duties to assist with the management of the court and to facilitate timely and accurate processing of cases through the court system. This position assists the appointing authority with such tasks as preparation of the annual budget, court organization and special projects for the court. The work of an employee in this position requires a high degree of attention to detail, the ability to manage multiple tasks simultaneously, and the ability to complete work within scheduled deadlines. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Independently manages a specialized program or project where the complexity is reflected by limited direction and scope. Identifies areas that need improvement in regard to efficiency, economy, and effectiveness. Motivates and develops members of the team in order to encourage cooperation and foster commitment. Reviews the organization of the court and makes recommendations regarding the transfer of court resources so they may be better utilized to provide better work flow and a more efficient court operation. Reviews the court's automation needs and coordinates with information technology professionals with the county and the Office of State Courts Administrator regarding the installation of new and upgraded court automation systems and maintenance of current systems. Prepares various statistical and financial reports as required and conducts a variety of special projects. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.) Advanced knowledge of court procedures and policies, legal documents, laws and legal terminology pertaining to the court. Advanced knowledge of the organization, operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to spend majority of time on highly complex independent work based on programs and projects that do not receive a high level of direction or supervision. Ability to identify and analyze problems in order to effectively recommend solutions. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Bachelor's Degree in a related field and three years of varied administrative experience performing duties related to public administration We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
CITY OF SANTA ANA, CA
Santa Ana, California, United States
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. This is a part-time position. The incumbent will work up to 19 hours per week. Work schedule is to be determined. This recruitment is open until further notice and can close at any time and without notice. There are currently three (3) vacancies in the Public Works Department. Vacancies in other departments may also be filled from this recruitment. Essential Functions Include But Are Not Limited To Sorts and files material alphabetically, numerically, chronologically, and by other predetermined categories. Searches files for specified information, secures, prepares and copies data and other information using some independent judgment. Prepares and maintains mailing and other lists. Makes simple postings to various department, fiscal, or other records according to standardized procedures. Performs simple arithmetic computations in preparing and/or checking extensions on forms, reports or statistical tabulations. Serves as a desk clerk or receptionist, furnishing routine factual information in person or by telephone, referring callers to appropriate person or office, and processing applications, forms or other business matters of a standardized, routine nature. May receive money, issue receipts and maintain simple cash records. Operates standard office equipment, such as personal computers, calculators, and photocopiers. May perform other duties based on assignment. IF ASSIGNED TO PUBLIC WORKS AGENCY, DUTIES MAY ALSO INCLUDE: Work the Public Works counter handling both permit parking program and engineering submittal related tasks. Inputs and Maintains records of all in/out bound calls to the traffic departments “Call Log Program”. Processing of traffic related requests received by city’s “myCivic” APP. Work independently and with groups; lift up to 25 lbs. Knowledge of Microsoft applications such as, Excel, PowerPoint, and Access. Minimum Qualifications One year of general office clerical experience, which includes general typing assignments; proficient in utilizing a personal computer and current office software applications, or any equivalent combination of training and experience which provides the desirable knowledge, skills and abilities listed below. DESIRABLE KNOWLEDGE AND ABILITIES Knowledge of: personal computers, including current office software applications and Windows operating system. Ability to: Operate job-related software up to a beginner level of proficiency; work in a team environment and provide quality internal customer support to end-users; understand and communicate effectively in English, both verbally and inwriting; use correct grammar and spelling; use telephone, fax machine, copier and computers. Special Requirement: Some assignments may require willingness and ability to work irregular hours, weekends, evenings, and holidays, as needed, and a California Class C driver's license. Selection Process All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . The Human Resources Department in conjunction with the hiring department(s) will review the applications and those candidates who possess the most pertinent qualifications will be invited to continue in the selection process which will include: Performance Examination : (Qualifying) will assess the candidates' proficiency in using Microsoft Word 2016 software. Selection Oral Interview : which will evaluate the candidates' knowledge, skills and abilities in relation to those factors which are essential for successful performance on the job. Candidates given a conditional job offer will be required to undergo and pass a medical exam and background records check. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm Closing Date/Time:
Mar 07, 2024
Part Time
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. This is a part-time position. The incumbent will work up to 19 hours per week. Work schedule is to be determined. This recruitment is open until further notice and can close at any time and without notice. There are currently three (3) vacancies in the Public Works Department. Vacancies in other departments may also be filled from this recruitment. Essential Functions Include But Are Not Limited To Sorts and files material alphabetically, numerically, chronologically, and by other predetermined categories. Searches files for specified information, secures, prepares and copies data and other information using some independent judgment. Prepares and maintains mailing and other lists. Makes simple postings to various department, fiscal, or other records according to standardized procedures. Performs simple arithmetic computations in preparing and/or checking extensions on forms, reports or statistical tabulations. Serves as a desk clerk or receptionist, furnishing routine factual information in person or by telephone, referring callers to appropriate person or office, and processing applications, forms or other business matters of a standardized, routine nature. May receive money, issue receipts and maintain simple cash records. Operates standard office equipment, such as personal computers, calculators, and photocopiers. May perform other duties based on assignment. IF ASSIGNED TO PUBLIC WORKS AGENCY, DUTIES MAY ALSO INCLUDE: Work the Public Works counter handling both permit parking program and engineering submittal related tasks. Inputs and Maintains records of all in/out bound calls to the traffic departments “Call Log Program”. Processing of traffic related requests received by city’s “myCivic” APP. Work independently and with groups; lift up to 25 lbs. Knowledge of Microsoft applications such as, Excel, PowerPoint, and Access. Minimum Qualifications One year of general office clerical experience, which includes general typing assignments; proficient in utilizing a personal computer and current office software applications, or any equivalent combination of training and experience which provides the desirable knowledge, skills and abilities listed below. DESIRABLE KNOWLEDGE AND ABILITIES Knowledge of: personal computers, including current office software applications and Windows operating system. Ability to: Operate job-related software up to a beginner level of proficiency; work in a team environment and provide quality internal customer support to end-users; understand and communicate effectively in English, both verbally and inwriting; use correct grammar and spelling; use telephone, fax machine, copier and computers. Special Requirement: Some assignments may require willingness and ability to work irregular hours, weekends, evenings, and holidays, as needed, and a California Class C driver's license. Selection Process All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . The Human Resources Department in conjunction with the hiring department(s) will review the applications and those candidates who possess the most pertinent qualifications will be invited to continue in the selection process which will include: Performance Examination : (Qualifying) will assess the candidates' proficiency in using Microsoft Word 2016 software. Selection Oral Interview : which will evaluate the candidates' knowledge, skills and abilities in relation to those factors which are essential for successful performance on the job. Candidates given a conditional job offer will be required to undergo and pass a medical exam and background records check. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm Closing Date/Time:
State of Missouri
Jefferson City, Missouri, United States
Senior Accounts Assistant-Financial Services Bureau: MTAS Department of Revenue Annual Salary: $38,212.55 Location: 301 W. High Street, Jefferson City, MO DOR's Vision: To provide every customer the best experience every time. HOW THIS POSITION SUPPORTS THE DEPARTMENT'S VISION: This position is a technical accounting position responsible for the daily reconciling and keying of license office deposits in the Missouri Transportation Accounting System (MTAS). Each team member is responsible for approximately 25 license office and assist their offices with questions regarding deposit or accounting issues. This position will also assist Motor Vehicle and Driver's license returned check customer regarding any returned check notices and questions. DUTIES PERFORMED TO SUPPORT THE DEPARTMENT'S VISION: Reconciliation of license office deposits Enter deposit totals into the MTAS accounting system daily Daily balancing of all keyed deposits Enter daily cash receipt totals into SAM II Monthly accounting and deposit corrections as needed Assist license offices with questions or concerns regarding deposits Assist returned check customer with questions and concerns Other duties as assigned CORE COMPETENCIES NEEDED: Strategic Thinking Computer Literacy Customer Service Self-directed Attention to Detail Clear Communication QUALIFICATIONS: High School Diploma or high school equivalency certificate 1-3 years' experience in accounting, governmental accounting, or closely related work Preferred knowledge of motor vehicle policies and procedures PLEASE DIRECT ANY QUESTIONS ABOUT THIS POSITION TO: The Missouri Department of Revenue Human Resources and Total Rewards office at (573) 751-1291. We celebrate diversity and are committed to creating an inclusive environment for all employees The State of Missouri is an equal opportunity employer. Closing Date/Time: 2024-04-25
Apr 17, 2024
Full Time
Senior Accounts Assistant-Financial Services Bureau: MTAS Department of Revenue Annual Salary: $38,212.55 Location: 301 W. High Street, Jefferson City, MO DOR's Vision: To provide every customer the best experience every time. HOW THIS POSITION SUPPORTS THE DEPARTMENT'S VISION: This position is a technical accounting position responsible for the daily reconciling and keying of license office deposits in the Missouri Transportation Accounting System (MTAS). Each team member is responsible for approximately 25 license office and assist their offices with questions regarding deposit or accounting issues. This position will also assist Motor Vehicle and Driver's license returned check customer regarding any returned check notices and questions. DUTIES PERFORMED TO SUPPORT THE DEPARTMENT'S VISION: Reconciliation of license office deposits Enter deposit totals into the MTAS accounting system daily Daily balancing of all keyed deposits Enter daily cash receipt totals into SAM II Monthly accounting and deposit corrections as needed Assist license offices with questions or concerns regarding deposits Assist returned check customer with questions and concerns Other duties as assigned CORE COMPETENCIES NEEDED: Strategic Thinking Computer Literacy Customer Service Self-directed Attention to Detail Clear Communication QUALIFICATIONS: High School Diploma or high school equivalency certificate 1-3 years' experience in accounting, governmental accounting, or closely related work Preferred knowledge of motor vehicle policies and procedures PLEASE DIRECT ANY QUESTIONS ABOUT THIS POSITION TO: The Missouri Department of Revenue Human Resources and Total Rewards office at (573) 751-1291. We celebrate diversity and are committed to creating an inclusive environment for all employees The State of Missouri is an equal opportunity employer. Closing Date/Time: 2024-04-25
City of Fort Lauderdale, FL
Fort Lauderdale, Florida, United States
POSITION SUMMARY Performs clerical duties at one of the City's recreation facilities. Duties may vary depending on event or facility assigned. Work is normally performed under the general supervision of a higher classified employee who issues written and oral instructions. Work is reviewed by the immediate supervisor; constant supervision is not necessary for routine and repetitive tasks. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. An employee in this class may be assigned to any one or a combination of the following activities: General office work, Microsoft Office, calendar management, electronic and hard copy record keeping Document and data tracking, composition of memoranda, spreadsheets, program registration and revenue collection Monthly invoicing of program participants and all other duties associated with the day to day operation of professional government offices May work weekends, nights and holidays Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT High school Diploma or G.E.D. or be a graduating seniorMay be 17 years old if a graduating senior in high school otherwise must be 18 years old or older6 months clerical experience preferredRec Trac trained within 30 days of hireCandidates must pass a fingerprinting/background screening process prior to employment PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: Depends upon work assignment and location The noise level in the work environment is quiet to moderately loud. The work may entail sedentary work in an office setting. While performing duties, employee may frequently be required to stand, walk, stoop, talk, hear, reach above and below shoulders, and use hand and fingers dexterity keyboarding. The employee may be required on rare occasions to lift up to 50 pounds. Sometimes work is stressful when working under stringent time constraints. Vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly. Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for depth perception, color perception. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Applications will be reviewed and the hiring authority will contact those applicants whose application reflects the best match of experience for the position. All required certifications, whether possessed at time of application or obtained after appointment, must be kept current to continue employment in this class. This is a part time temporary non-benefited position. Closing Date/Time: 1/13/2025 11:59 PM Eastern
Mar 11, 2024
Part Time
POSITION SUMMARY Performs clerical duties at one of the City's recreation facilities. Duties may vary depending on event or facility assigned. Work is normally performed under the general supervision of a higher classified employee who issues written and oral instructions. Work is reviewed by the immediate supervisor; constant supervision is not necessary for routine and repetitive tasks. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. An employee in this class may be assigned to any one or a combination of the following activities: General office work, Microsoft Office, calendar management, electronic and hard copy record keeping Document and data tracking, composition of memoranda, spreadsheets, program registration and revenue collection Monthly invoicing of program participants and all other duties associated with the day to day operation of professional government offices May work weekends, nights and holidays Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT High school Diploma or G.E.D. or be a graduating seniorMay be 17 years old if a graduating senior in high school otherwise must be 18 years old or older6 months clerical experience preferredRec Trac trained within 30 days of hireCandidates must pass a fingerprinting/background screening process prior to employment PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: Depends upon work assignment and location The noise level in the work environment is quiet to moderately loud. The work may entail sedentary work in an office setting. While performing duties, employee may frequently be required to stand, walk, stoop, talk, hear, reach above and below shoulders, and use hand and fingers dexterity keyboarding. The employee may be required on rare occasions to lift up to 50 pounds. Sometimes work is stressful when working under stringent time constraints. Vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly. Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for depth perception, color perception. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Applications will be reviewed and the hiring authority will contact those applicants whose application reflects the best match of experience for the position. All required certifications, whether possessed at time of application or obtained after appointment, must be kept current to continue employment in this class. This is a part time temporary non-benefited position. Closing Date/Time: 1/13/2025 11:59 PM Eastern
Solano County, CA
Fairfield, California, United States
THE POSITION This is the advanced journey level class in the Legal Procedures Clerk series, characterized by the responsibility to lead the work of others and perform routine to complex clerical support work in the examination, processing and recording of official legal documents such as court actions, subpoenas, criminal warrants, legal descriptions and official notices. Incumbents have responsibility for leading the work of an assigned unit or functional area. This class is distinguished from the Legal Procedures Clerk in that the latter is the journey level class in the series. Essential Duties ESSENTIAL DUTIES Depending on assignment, duties may include, but are not limited to the following: Leads the work of others engaged in cle1ical activities associated with processing at1d recording official documents; trains and monitors the work of subordinates and new employees; ensures work is completed in accordance with legal at1d operational procedures; reviews and implements new work methods and procedures; assists in the development of procedures and training materials; maintains work production records at1d prepares routine statistical reports; ensures proper staffing levels at all times in a twenty-four hour facility; assigns, reviews, and evaluates the work of subordinates; assists in the development of shift schedules.Examines documents and/or applications for sufficiency, completeness, conformity or validity; edits, connects errors and posts connect information; reconciles automated and mutual records; affixes seals and stamps to endorse or certify documents; calendars cases and/or maintains schedule for court appearances.Assists the public either on the phone or over the counter in filling out or using forms; gathers information by researching rules, procedures or codes on specific questions; explains the use of public access office equipment (e.g., microfiche reader and map books); screens and routes phone calls; lakes or relays messages involving department staff; takes and fills out orders for services/materials from public or employees; notifies public of actions taken; evaluates described problem and directs individuals to find mate1ials/information; explains fees, bills or assessments. For the full job description please click here Position Requirements POSITION REQUIREMENTS Education: High school diploma or GED; AND Experience: One (1) year of full-time directly related work experience that demonstrates possession of and competency in the requisite knowledge and abilities of a Legal Procedures Clerk, Senior. SPECIAL REQUIREMENTS: The ability to demonstrate a typing speed of 40WPM will be required for all qualified applicants, and will be sent a notice to take the typing test remotely through online testing provider eSkill. Supplemental Information SELECTION PROCESS Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the final filing date. Be sure to include the recruitment title (Legal Procedures Clerk (Senior)) and the recruitment number (24-714070-C2) in your email or fax. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of 40 words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It may not be more than 12 months old at the time of application and must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted. (For candidates without a certification a typing test will be provided) Applicants that have participated in prior Solano County skills testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment - this will not be done automatically. Prior results cannot be more than 12 months old at the time of application. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Legal Procedures Clerk (Senior)) and the recruitment number (24-714070-C2) in your email or fax SPECIAL REQUIREMENTS A net keyboard typing speed of 40 WPM is required. For more information on this required certificate please see the "Document Submittal Requirements" section below. (For candidates without a certification a typing test will be provided) VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: 4/29/2024 5:00 PM Pacific
Apr 09, 2024
Full Time
THE POSITION This is the advanced journey level class in the Legal Procedures Clerk series, characterized by the responsibility to lead the work of others and perform routine to complex clerical support work in the examination, processing and recording of official legal documents such as court actions, subpoenas, criminal warrants, legal descriptions and official notices. Incumbents have responsibility for leading the work of an assigned unit or functional area. This class is distinguished from the Legal Procedures Clerk in that the latter is the journey level class in the series. Essential Duties ESSENTIAL DUTIES Depending on assignment, duties may include, but are not limited to the following: Leads the work of others engaged in cle1ical activities associated with processing at1d recording official documents; trains and monitors the work of subordinates and new employees; ensures work is completed in accordance with legal at1d operational procedures; reviews and implements new work methods and procedures; assists in the development of procedures and training materials; maintains work production records at1d prepares routine statistical reports; ensures proper staffing levels at all times in a twenty-four hour facility; assigns, reviews, and evaluates the work of subordinates; assists in the development of shift schedules.Examines documents and/or applications for sufficiency, completeness, conformity or validity; edits, connects errors and posts connect information; reconciles automated and mutual records; affixes seals and stamps to endorse or certify documents; calendars cases and/or maintains schedule for court appearances.Assists the public either on the phone or over the counter in filling out or using forms; gathers information by researching rules, procedures or codes on specific questions; explains the use of public access office equipment (e.g., microfiche reader and map books); screens and routes phone calls; lakes or relays messages involving department staff; takes and fills out orders for services/materials from public or employees; notifies public of actions taken; evaluates described problem and directs individuals to find mate1ials/information; explains fees, bills or assessments. For the full job description please click here Position Requirements POSITION REQUIREMENTS Education: High school diploma or GED; AND Experience: One (1) year of full-time directly related work experience that demonstrates possession of and competency in the requisite knowledge and abilities of a Legal Procedures Clerk, Senior. SPECIAL REQUIREMENTS: The ability to demonstrate a typing speed of 40WPM will be required for all qualified applicants, and will be sent a notice to take the typing test remotely through online testing provider eSkill. Supplemental Information SELECTION PROCESS Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the final filing date. Be sure to include the recruitment title (Legal Procedures Clerk (Senior)) and the recruitment number (24-714070-C2) in your email or fax. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS Typing Certificate Requirements: The typing certificate must contain a minimum NET speed of 40 words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It may not be more than 12 months old at the time of application and must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted. (For candidates without a certification a typing test will be provided) Applicants that have participated in prior Solano County skills testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment - this will not be done automatically. Prior results cannot be more than 12 months old at the time of application. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Legal Procedures Clerk (Senior)) and the recruitment number (24-714070-C2) in your email or fax SPECIAL REQUIREMENTS A net keyboard typing speed of 40 WPM is required. For more information on this required certificate please see the "Document Submittal Requirements" section below. (For candidates without a certification a typing test will be provided) VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: 4/29/2024 5:00 PM Pacific
City of San Jose
United States, California, San Jose
San José Clean Energy, or SJCE, is San José's local, not-for-profit electricity supplier operated by the City of San José's Energy Department. Since 2019, our dedicated and motivated team has provided clean energy for residents and businesses at competitive rates, while also offering community programs, local benefits, and increased transparency and accessibility. San José Clean Energy serves more than 350,000 customers and has a peak load of almost 1 GW. SJCE is responsible for purchasing over 4,500 GWh of electricity annually and has an annual operating budget of over $300 million. Serving our community with respect and integrity is at the core of what we do. Joining our team means that you will be making a big impact and in the forefront in the fight against climate change. SJCE plays an important role in meeting San José's ambitious goal to be carbon neutral by 2030 and in implementing Climate Smart San José, the City's climate action plan. SJCE centers equity in its drive to provide clean, renewable energy at competitive rates and provide local benefits. Since inception, SJCE has sprinted ahead to now provide 60% renewable and 95% carbon-free energy in our base product and has contracted to add over 550 MW of new solar, wind, and battery storage to the grid. SJCE's low carbon energy supply is foundational as we work to meet the electrification goals outlined in Climate Smart San José. For more information about San José Clean Energy, please visit: www.sanjosecleanenergy.org .SJCE is administered by the City of San Jose's Energy Department. This Department is seeking to fill one full-time Senior Power Resources Specialist position for the Regulatory Compliance and Policy Division. This position reports directly to the Deputy Director of Regulatory Compliance and Policy and will provide technical analysis, identify and evaluate the potential business impacts to SJCE from proposed regulatory and legislative changes and provide expert public representation of SJCE. The ideal candidate should have demonstrated experience in working for, or on proceedings/initiatives from, the California Public Utilities Commission (CPUC), the California Energy Commission (CEC), and/or the California Independent System Operator (CAISO). The Senior Power Resources Specialist will be responsible for overseeing a variety of regulatory compliance filings, engaging in complex electric regulatory proceedings, collaborating closely with external partners, and/or effectively advocating for SJCE's interests at the CPUC, the CEC, and/or the CAISO. Typical duties of this position may include, but are not limited to: Develop and submit timely and accurate regulatory compliance filings with public agencies. Manage and prepare technical comments, data requests, written responses, and/or position papers, related to a variety of regulatory proceedings. Keep abreast of key California regulatory issues affecting SJCE by attending conferences, fostering internal and external relationships, and following industry developments. Monitor, review, analyze, and summarize regulatory filings, proposals, and proceedings that could impact SJCE and its customers. Communicate clearly the results of the analysis and possible impacts. Coordinate with technical experts and external regulatory counsel to develop effective and persuasive communications for submission to the CPUC, CEC, CAISO, California Legislature, and/or any other legal or regulatory body as required. Collaborate with and build contacts with other SJCE Divisions, City Departments, trade organizations, policy representatives, and regulatory agencies. Ensures compliance with policy directives, federal and state laws, rules and regulations, and local codes and standards; provides recommendations and assists in the coordination of organizational processes and policy revisions. Serves as a resource and may provide guidance to contractors and consultants. Other duties as assigned. THIS IS A HYBRID POSITION, REQUIRING PART OF THE WORK WEEK TO BE ONSITE IN THE DOWNTOWN SAN JOSE OFFICE. The hybrid work schedule may change due to the department's business needs in the future. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Salary Information Senior Power Sources Specialist: $135,211.44 - $165,634.56 This range includes an approximate five (%5) ongoing pensionable pay. Actual pay shall be determined by the candidate's qualifications and experience. Education: A Bachelor's degree from an accredited college or university in Business, Economics, Engineering, Environmental Studies, Law, Natural Resources, Statistics, or related field to utility business. Experience: Three (3) year of experience in energy resources operations, planning, purchasing, scheduling, or contract negotiations. Licenses or Certificates: Possession of avalid State of California Driver's license may be required. Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Form 700 Requirement This position required a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an "Assuming Office Form 700" with the City Clerk's Office within the first 30 days of employment with the office. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles, practices, Citywide and departmental procedures, policies, federal, state rules and regulations. Can clearly articulate experience in energy-related policy analysis, ensuring legal or regulatory compliance, public policy advocacy, and monitoring state energy agency proceedings. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. Demonstrates basic knowledge of negotiation skills. Able to adapt communication to different audiences with varying levels of expertise. Multi-tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Able to prioritize projects with little direction. Collaboration - Develops networks and builds alliances; engages in cross-functional activities. Demonstrates experience in collaborating both internally and externally. Problem solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Political Skill - In taking action, demonstrates an understanding and consideration of how it will impact stakeholde
rs and affected areas in the organization. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application, cover letter and resume, and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise. You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. If you have questions about the duties of this position, the selection or hiring processes, please contact Vanessa Rojas via email at vanessa.rojas@sanjoseca.gov Employment Eligibility Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Additional Information Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose's website at www.sanjoseca.gov/citycareers . This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. The application deadline is 11:59 PM on Friday April 22, 2024. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.
Mar 30, 2024
Full Time
San José Clean Energy, or SJCE, is San José's local, not-for-profit electricity supplier operated by the City of San José's Energy Department. Since 2019, our dedicated and motivated team has provided clean energy for residents and businesses at competitive rates, while also offering community programs, local benefits, and increased transparency and accessibility. San José Clean Energy serves more than 350,000 customers and has a peak load of almost 1 GW. SJCE is responsible for purchasing over 4,500 GWh of electricity annually and has an annual operating budget of over $300 million. Serving our community with respect and integrity is at the core of what we do. Joining our team means that you will be making a big impact and in the forefront in the fight against climate change. SJCE plays an important role in meeting San José's ambitious goal to be carbon neutral by 2030 and in implementing Climate Smart San José, the City's climate action plan. SJCE centers equity in its drive to provide clean, renewable energy at competitive rates and provide local benefits. Since inception, SJCE has sprinted ahead to now provide 60% renewable and 95% carbon-free energy in our base product and has contracted to add over 550 MW of new solar, wind, and battery storage to the grid. SJCE's low carbon energy supply is foundational as we work to meet the electrification goals outlined in Climate Smart San José. For more information about San José Clean Energy, please visit: www.sanjosecleanenergy.org .SJCE is administered by the City of San Jose's Energy Department. This Department is seeking to fill one full-time Senior Power Resources Specialist position for the Regulatory Compliance and Policy Division. This position reports directly to the Deputy Director of Regulatory Compliance and Policy and will provide technical analysis, identify and evaluate the potential business impacts to SJCE from proposed regulatory and legislative changes and provide expert public representation of SJCE. The ideal candidate should have demonstrated experience in working for, or on proceedings/initiatives from, the California Public Utilities Commission (CPUC), the California Energy Commission (CEC), and/or the California Independent System Operator (CAISO). The Senior Power Resources Specialist will be responsible for overseeing a variety of regulatory compliance filings, engaging in complex electric regulatory proceedings, collaborating closely with external partners, and/or effectively advocating for SJCE's interests at the CPUC, the CEC, and/or the CAISO. Typical duties of this position may include, but are not limited to: Develop and submit timely and accurate regulatory compliance filings with public agencies. Manage and prepare technical comments, data requests, written responses, and/or position papers, related to a variety of regulatory proceedings. Keep abreast of key California regulatory issues affecting SJCE by attending conferences, fostering internal and external relationships, and following industry developments. Monitor, review, analyze, and summarize regulatory filings, proposals, and proceedings that could impact SJCE and its customers. Communicate clearly the results of the analysis and possible impacts. Coordinate with technical experts and external regulatory counsel to develop effective and persuasive communications for submission to the CPUC, CEC, CAISO, California Legislature, and/or any other legal or regulatory body as required. Collaborate with and build contacts with other SJCE Divisions, City Departments, trade organizations, policy representatives, and regulatory agencies. Ensures compliance with policy directives, federal and state laws, rules and regulations, and local codes and standards; provides recommendations and assists in the coordination of organizational processes and policy revisions. Serves as a resource and may provide guidance to contractors and consultants. Other duties as assigned. THIS IS A HYBRID POSITION, REQUIRING PART OF THE WORK WEEK TO BE ONSITE IN THE DOWNTOWN SAN JOSE OFFICE. The hybrid work schedule may change due to the department's business needs in the future. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Salary Information Senior Power Sources Specialist: $135,211.44 - $165,634.56 This range includes an approximate five (%5) ongoing pensionable pay. Actual pay shall be determined by the candidate's qualifications and experience. Education: A Bachelor's degree from an accredited college or university in Business, Economics, Engineering, Environmental Studies, Law, Natural Resources, Statistics, or related field to utility business. Experience: Three (3) year of experience in energy resources operations, planning, purchasing, scheduling, or contract negotiations. Licenses or Certificates: Possession of avalid State of California Driver's license may be required. Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Form 700 Requirement This position required a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an "Assuming Office Form 700" with the City Clerk's Office within the first 30 days of employment with the office. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles, practices, Citywide and departmental procedures, policies, federal, state rules and regulations. Can clearly articulate experience in energy-related policy analysis, ensuring legal or regulatory compliance, public policy advocacy, and monitoring state energy agency proceedings. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. Demonstrates basic knowledge of negotiation skills. Able to adapt communication to different audiences with varying levels of expertise. Multi-tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Able to prioritize projects with little direction. Collaboration - Develops networks and builds alliances; engages in cross-functional activities. Demonstrates experience in collaborating both internally and externally. Problem solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Political Skill - In taking action, demonstrates an understanding and consideration of how it will impact stakeholde
rs and affected areas in the organization. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application, cover letter and resume, and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise. You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. If you have questions about the duties of this position, the selection or hiring processes, please contact Vanessa Rojas via email at vanessa.rojas@sanjoseca.gov Employment Eligibility Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Additional Information Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose's website at www.sanjoseca.gov/citycareers . This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. The application deadline is 11:59 PM on Friday April 22, 2024. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.
City of Kansas City, MO
Kansas City, Missouri, United States
Full-time position available with the Water Department, Accounts Division located at 4800 East 63rd Street Salary Range: $19.27-$29.39/hour Normal Work Days/Hours: Monday-Friday, 7:30 a.m.-4:30 p.m. Application Deadline Date: April 29, 2024 Responsibilities Leads and participates in the computation and preparation and/or payment of periodic invoices and summaries for industrial, commercial, and other internal/external customer accounts. Processes adjustments, deposits, delinquencies, and refunds in accordance with industry or departmental standards. Tends to issues from internal/external customer accounts. Leads the work of assigned cycle control clerks and participates in the review and correction of utility account information. Plans work schedules to maintain balance in work assignments. Determines that appropriate account records are posted and processed through the computer in proper sequence and within the time period allotted for proper account billing. Assists clerical and accounting clerks with their work assignments. Reviews work to obtain compliance with the established accounting procedures of the department. Assists with the preparation of financial statements and reports. Perform related duties as required. Qualifications REQUIRES high school graduation and 3 years of increasingly responsible experience in accounting/bookkeeping and related clerical work, including at least 1 year at the level of Accounting Clerk; OR an equivalent combination of qualifying education and experience. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
Apr 15, 2024
Full Time
Full-time position available with the Water Department, Accounts Division located at 4800 East 63rd Street Salary Range: $19.27-$29.39/hour Normal Work Days/Hours: Monday-Friday, 7:30 a.m.-4:30 p.m. Application Deadline Date: April 29, 2024 Responsibilities Leads and participates in the computation and preparation and/or payment of periodic invoices and summaries for industrial, commercial, and other internal/external customer accounts. Processes adjustments, deposits, delinquencies, and refunds in accordance with industry or departmental standards. Tends to issues from internal/external customer accounts. Leads the work of assigned cycle control clerks and participates in the review and correction of utility account information. Plans work schedules to maintain balance in work assignments. Determines that appropriate account records are posted and processed through the computer in proper sequence and within the time period allotted for proper account billing. Assists clerical and accounting clerks with their work assignments. Reviews work to obtain compliance with the established accounting procedures of the department. Assists with the preparation of financial statements and reports. Perform related duties as required. Qualifications REQUIRES high school graduation and 3 years of increasingly responsible experience in accounting/bookkeeping and related clerical work, including at least 1 year at the level of Accounting Clerk; OR an equivalent combination of qualifying education and experience. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
The Napa Valley Internationally known for its fine wines exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small-town living and big city amenities. Napa County as an Employer As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE . The Position This open recruitment is being conducted to fill one (1) full-time vacancy for the position of Senior Legal Clerk in the Probation Department. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. About the Probation Department The Probation Department operates adult and juvenile Court-related services in the areas of investigation and supervision with the mission to enforce court orders to inspire positive change, transform the live of offenders, victims, and families, and promote community safety. The Department is also responsible for the overall operation of the County’s Juvenile Hall and Camp, which provides custody, counseling, medical care and guidance of delinquent and custodial children in a variety of short- and medium-term programs. Learn more about the Probation Department HERE . About the Position of Senior Legal Clerk: Hourly Rate: $30.36 hour (Step 1) - $35.94 (Step 5) Learn more about the benefits package for this position here: Public Service Employee Unit Benefits Summary (countyofnapa.org) This is the lead level in the Legal Clerk class series and performs a variety of highly responsible and complex legal clerical tasks; processes or assists in the preparation of legal documents; provides direct clerical support for a County department involved in the processing of legal documents; may provide clerical support to an attorney or judge; and to provide lead guidance to other legal clerical positions. Position Requirements: To qualify for the Senior Legal Clerk classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A desirable combination is: Experience: Three years of responsible legal clerical experience. Education : Equivalent to the completion of the twelfth grade, supplemented by specialized legal clerical training in legal procedure or related subject. License: Certain positions assigned to this class may require possession of a valid California Driver's License *Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. The Recruitment Process Application Deadline By 5:00 pm on Monday, April 29, 2024 Application Screening By Tuesday, April 30, 2024 Supplemental Question Scoring Week of May 6, 2024 Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. Oral Panel Exam Tentatively scheduled the week of May 20, 2024 Establish Eligibility List Tentatively the week of May 27, 2024. Only the most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description including the example of duties for the Senior Legal Clerk HERE. Disaster Service Workers: Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102). ADA Accommodation: Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: 4/29/2024 5:00 PM Pacific
Apr 16, 2024
Full Time
The Napa Valley Internationally known for its fine wines exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small-town living and big city amenities. Napa County as an Employer As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE . The Position This open recruitment is being conducted to fill one (1) full-time vacancy for the position of Senior Legal Clerk in the Probation Department. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. About the Probation Department The Probation Department operates adult and juvenile Court-related services in the areas of investigation and supervision with the mission to enforce court orders to inspire positive change, transform the live of offenders, victims, and families, and promote community safety. The Department is also responsible for the overall operation of the County’s Juvenile Hall and Camp, which provides custody, counseling, medical care and guidance of delinquent and custodial children in a variety of short- and medium-term programs. Learn more about the Probation Department HERE . About the Position of Senior Legal Clerk: Hourly Rate: $30.36 hour (Step 1) - $35.94 (Step 5) Learn more about the benefits package for this position here: Public Service Employee Unit Benefits Summary (countyofnapa.org) This is the lead level in the Legal Clerk class series and performs a variety of highly responsible and complex legal clerical tasks; processes or assists in the preparation of legal documents; provides direct clerical support for a County department involved in the processing of legal documents; may provide clerical support to an attorney or judge; and to provide lead guidance to other legal clerical positions. Position Requirements: To qualify for the Senior Legal Clerk classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A desirable combination is: Experience: Three years of responsible legal clerical experience. Education : Equivalent to the completion of the twelfth grade, supplemented by specialized legal clerical training in legal procedure or related subject. License: Certain positions assigned to this class may require possession of a valid California Driver's License *Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. The Recruitment Process Application Deadline By 5:00 pm on Monday, April 29, 2024 Application Screening By Tuesday, April 30, 2024 Supplemental Question Scoring Week of May 6, 2024 Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. Oral Panel Exam Tentatively scheduled the week of May 20, 2024 Establish Eligibility List Tentatively the week of May 27, 2024. Only the most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description including the example of duties for the Senior Legal Clerk HERE. Disaster Service Workers: Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102). ADA Accommodation: Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: 4/29/2024 5:00 PM Pacific
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The Senior Administrative Legal Clerk classification is assigned to the Sheriff's Office, the District Attorney's Office, and the Probation Department. The Corrections Division of the Sheriff's Office is seeking to fill one Senior Administrative Legal Clerk vacancy. This position will perform a variety of more specialized administrative clerical work and is responsible for supervising and supporting Administrative Legal Clerks working in warrants, booking, and front office with their assigned duties. Senior positions in this division receive an additional 5% Jail Shift Supervisor Pay. This division requires working 12-hour shifts, including nights, weekends and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based upon seniority. In addition to the base hourly rate listed above, individuals assigned to the jail will receive Jail Incentive Pay of 5%, as well as a yearly uniform allowance of $750.00. Those assigned to work the night shift will receive a shift differential of 7.5%. Those assigned to work as a shift supervisor will receive an additional 5% of base salary. To view a recruitment video for the Sheriff's Office, please click here . The eligible list established from this recruitment may also be used to fill future vacancies as they arise in the Sheriff's Office, District Attorney's Office, and/or the Probation Department. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a variety of more specialized and responsible general and legal administrative, clerical, and document processing functions for assigned program or project within a legal department; to support law enforcements with a variety of administrative tasks; and to act as a shift supervisor and participate in employee training, evaluation and discipline when assigned to the Sheriff's Office. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Administrative Legal Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing technical clerical duties which require specialized knowledge related to area of assignment within a legal department and/or providing technical and functional supervision over assigned legal clerical staff. When assigned to the Sheriff's Office, as a shift supervisor, employees perform direct supervision over assigned staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management personnel, and may receive functional or technical supervision from higher level secretarial personnel. Exercises technical and functional supervision over legal clerical personnel. May exercise direct supervision over clerical staff when assigned to the Sheriff's Office. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Relieve supervisor or other department staff of administrative legal support service functions; utilize independent judgment and initiative. Plan, prioritize and review the work of staff assigned to a variety of general and legal administrative, clerical and document processing functions. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Participate in evaluating the activities of staff, recommending improvements and modifications. Provide and coordinate staff training; work with employees to correct deficiencies. Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions. Act as shift supervisor when assigned to the Sheriff's Office; conduct employee training and evaluations and implement discipline. Perform complex legal clerical duties related to a programmatic area of assignment. review complex legal documents, arrest or incident records, probation reports, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Interpret, apply and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment. Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities. Prepare, interpret and maintain comprehensive inmate and parole criminal cases for inmates; develop inmate arraignment calendar; and perform sentence calculations. Respond to inquiries from the public and outside law enforcement agencies, both on the telephone and in person, and refer to appropriate staff member for more specific information as appropriate; exhibit familiarity with functions of the County. Operate and access automated criminal justice communication information systems and subsystems. Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required. Collect legal information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required. Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work. May perform secretarial duties as necessary; type, proofread and edit correspondence, reports, proposals and contracts. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to, or have contact with inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible legal clerical experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Legal terminology and forms. Principles and practices of legal document processing. English usage, spelling, grammar, and punctuation. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Modern office methods, practices, procedures and computer equipment. Filing and legal record keeping systems Legal clerical procedures of area to which assigned. Pertinent laws, codes and regulations. Business letter and report writing. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight. Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff. Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities. Provide technical and functional supervision and direct supervision when serving as shift supervisor. Train and evaluate assigned shift personnel. Organize duties and determine priorities in order to meet assigned deadlines. Interpret, explain and apply operating policy, rules and procedures of assigned function within a legal department as well as pertinent laws, codes, and regulations. Perform the more complex legal clerical work. Retrieve, store, and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Establish and maintain basic financial records; calculate mathematical computations. Compile and maintain extensive legal records and files. Type accurately at a speed of 45 words per minute. Use modern office equipment and computers. Maintain confidentiality. Operate a variety of office machines and computer equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Open Until Filled
Mar 07, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The Senior Administrative Legal Clerk classification is assigned to the Sheriff's Office, the District Attorney's Office, and the Probation Department. The Corrections Division of the Sheriff's Office is seeking to fill one Senior Administrative Legal Clerk vacancy. This position will perform a variety of more specialized administrative clerical work and is responsible for supervising and supporting Administrative Legal Clerks working in warrants, booking, and front office with their assigned duties. Senior positions in this division receive an additional 5% Jail Shift Supervisor Pay. This division requires working 12-hour shifts, including nights, weekends and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based upon seniority. In addition to the base hourly rate listed above, individuals assigned to the jail will receive Jail Incentive Pay of 5%, as well as a yearly uniform allowance of $750.00. Those assigned to work the night shift will receive a shift differential of 7.5%. Those assigned to work as a shift supervisor will receive an additional 5% of base salary. To view a recruitment video for the Sheriff's Office, please click here . The eligible list established from this recruitment may also be used to fill future vacancies as they arise in the Sheriff's Office, District Attorney's Office, and/or the Probation Department. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a variety of more specialized and responsible general and legal administrative, clerical, and document processing functions for assigned program or project within a legal department; to support law enforcements with a variety of administrative tasks; and to act as a shift supervisor and participate in employee training, evaluation and discipline when assigned to the Sheriff's Office. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Administrative Legal Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing technical clerical duties which require specialized knowledge related to area of assignment within a legal department and/or providing technical and functional supervision over assigned legal clerical staff. When assigned to the Sheriff's Office, as a shift supervisor, employees perform direct supervision over assigned staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management personnel, and may receive functional or technical supervision from higher level secretarial personnel. Exercises technical and functional supervision over legal clerical personnel. May exercise direct supervision over clerical staff when assigned to the Sheriff's Office. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Relieve supervisor or other department staff of administrative legal support service functions; utilize independent judgment and initiative. Plan, prioritize and review the work of staff assigned to a variety of general and legal administrative, clerical and document processing functions. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Participate in evaluating the activities of staff, recommending improvements and modifications. Provide and coordinate staff training; work with employees to correct deficiencies. Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions. Act as shift supervisor when assigned to the Sheriff's Office; conduct employee training and evaluations and implement discipline. Perform complex legal clerical duties related to a programmatic area of assignment. review complex legal documents, arrest or incident records, probation reports, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Interpret, apply and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment. Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities. Prepare, interpret and maintain comprehensive inmate and parole criminal cases for inmates; develop inmate arraignment calendar; and perform sentence calculations. Respond to inquiries from the public and outside law enforcement agencies, both on the telephone and in person, and refer to appropriate staff member for more specific information as appropriate; exhibit familiarity with functions of the County. Operate and access automated criminal justice communication information systems and subsystems. Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required. Collect legal information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required. Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work. May perform secretarial duties as necessary; type, proofread and edit correspondence, reports, proposals and contracts. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to, or have contact with inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible legal clerical experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Legal terminology and forms. Principles and practices of legal document processing. English usage, spelling, grammar, and punctuation. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Modern office methods, practices, procedures and computer equipment. Filing and legal record keeping systems Legal clerical procedures of area to which assigned. Pertinent laws, codes and regulations. Business letter and report writing. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight. Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff. Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities. Provide technical and functional supervision and direct supervision when serving as shift supervisor. Train and evaluate assigned shift personnel. Organize duties and determine priorities in order to meet assigned deadlines. Interpret, explain and apply operating policy, rules and procedures of assigned function within a legal department as well as pertinent laws, codes, and regulations. Perform the more complex legal clerical work. Retrieve, store, and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Establish and maintain basic financial records; calculate mathematical computations. Compile and maintain extensive legal records and files. Type accurately at a speed of 45 words per minute. Use modern office equipment and computers. Maintain confidentiality. Operate a variety of office machines and computer equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Open Until Filled