MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: Legal Assistant (Gr 13-14) - Office of Jury Commissioner Pay Grade: Grade 13 Starting Pay: $59,047.98 Departmental Mission Statement: The core mission of the Office of Jury Commissioner is to provide randomly selected pools of eligible jurors, representative of the community from which they are drawn, to each of the jury courts of the Commonwealth of Massachusetts, in accordance with the needs of those courts and the direction of the Trial Court. The OJC is committed to educating the public on the value and responsibility of serving as a juror, and to providing courteous, professional service to the public and the courts. Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: Working within the Legal Department of the Office ofJuryCommissioner (OJC), the Legal Assistant is responsible forresponding to all telephone and written inquiries pertaining to juror delinquency matters.The Legal Assistant assists jurors in matters of delinquency resolution and juror compensation. The Legal Assistant works with juror records in connection with the prosecution of delinquency matters and various projects. The Legal Assistant assists in the generation of delinquency notices and applications for criminal complaint. The Legal Assistant prepares hearing lists and other documents related to show cause hearings. The Legal Assistant communicates with court personnel regarding show cause hearings and related matters. The Legal Assistant provides administrative support to OJC attorneys at show cause hearings. The Legal Assistant assists other Legal Department personnel and OJC personnel as needed and may assist with projects. The position title above the entry level performs more complex and varied work. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position title within this series consistent with the specifications of the higher-level position title. The position title reverts to the entry level when there is a vacancy. Legal Assistant I - This is the entry level position title within this series. Employees are expected to perform the full range of entry level duties for this series. Legal Assistant II - This is the second level position title within this series. Employees are expected to perform higher level duties which require more knowledge of policies and procedures and to exercise more independent judgment. Duties: Legal Assistant I Duties: Working under the direction of the Delinquent Juror Prosecution Program Administrator and the supervision of the Legal Counsel and Deputy Legal Counsel, the Legal Assistant I: Provides customer service to jurors, attorneys, court personnel and the general public. This includes providing assistance to jurors in matters of delinquency resolution and juror compensation. May use specialized communication skills in performing these duties. Reviews and responds to written and oral requests, including telephone requests, for information from jurors, attorneys, court personnel and the general public. This includes sending notices to jurors regarding their delinquency status. Performs administrative support duties such as sorting mail and other incoming correspondence, processing outgoing mail and other correspondence, and preparing documents for archiving. Maintains statistical data. Prepares a variety of reports using spreadsheets, the OJC’s juror management software system and similar software. Receives training and assists experienced users on the OJC’s juror management software system, including jury service schedule and location changes, juror service disqualification processing and delinquency-related notice generation. Reviews and analyzes juror history records in connection with juror service disqualifications, which includes identifying discrepancies and taking action to resolve such discrepancies within established guidelines or referring unusual problems to a supervisor. This includes using a web application to access archived documents. Prepares legal documents such as applications for criminal complaint and pleadings for filing. Assists in preparing notices of hearing on application for criminal complaint for mailing. Provides assistance to Legal Counsel and Deputy Legal Counsel at show cause hearings on applications for criminal complaint. Provides post-show cause hearing support to Legal Counsel and Deputy Legal Counsel, including preparing and mailing hearing-related correspondence to delinquent jurors. Backs up Telephone Schedulers, Data Entry personnel, Operations Coordinators, and other OJC personnel as required. Assists with special projects as required. Performs related duties as required. Legal Assistant II Duties: Working under the direction of the Delinquent Juror Prosecution Program Administrator and the supervision of the Legal Counsel and Deputy Legal Counsel, the Legal Assistant II: Responds to more difficult and sensitive requests for information from jurors, attorneys, court personnel and the general public. Serves as resource person to employees in the office and to employees in other offices, including answering questions and assisting in resolving problems. Performs advanced analysis of juror history records in connection with projects, exercising independent judgment concerning appropriate action. Assists in the preparation of statistical and written reports; and may prepare such reports independently. Backs up Delinquent Juror Prosecution Program Administrator as required. Provides administrative support to the DJPP Administrator for special projects and initiatives. Prepares a variety of documents and correspondence requiring knowledge of statutes, office policies, and the OJC’s juror management software system. Assists in the training of new employees. Performs special projects as required. Performs all of the duties of the lower level as required; Performs related duties as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Legal Assistant. Legal Assistant I Requirements: Graduation from high school or its equivalent; Associate degree preferred. Clerical and customer service experience. Ability and experience using personal computers, including word processing software such as MS Word. Experience with spreadsheet software such as MS Excel is preferred. Ability to perform routine data entry at an acceptable rate of speed. Ability to communicate effectively with others. Ability to serve the public and others with business with the OJC in a courteous and professional manner. Knowledge of grammar, spelling, and punctuation. Ability to identify problems and take appropriate action within established guidelines. Strong organizational skills and critical thinking skills. Ability to work independently and follow oral and written instructions. Ability to work on multiple projects simultaneously, independently and as a member of a team; Excellent telephone etiquette. Legal Assistant II Requirements: Three years of experience as a Legal Assistant I. Demonstrated understanding of OJC’s juror management software system as well as all of the procedures related to the Delinquent Juror Prosecution Program. Demonstrated knowledge of court and jury system policies and procedures and demonstrated ability to apply those policies and procedures to inquiries and assignments. Demonstrated ability to provide excellent customer service. Demonstrated ability to respond to more difficult and sensitive requests for information. Demonstrated ability to provide specialized or technical information. Demonstrated ability to identify problems and to take appropriate action within established guidelines or work with supervisors and senior managers to develop feasible solutions. Demonstrated ability to work on multiple projects simultaneously, independently and as a member of a team. Demonstrated ability to exercise judgment and to work without close supervision. Closing Date/Time: 2024-07-21
Apr 19, 2024
Full Time
Title: Legal Assistant (Gr 13-14) - Office of Jury Commissioner Pay Grade: Grade 13 Starting Pay: $59,047.98 Departmental Mission Statement: The core mission of the Office of Jury Commissioner is to provide randomly selected pools of eligible jurors, representative of the community from which they are drawn, to each of the jury courts of the Commonwealth of Massachusetts, in accordance with the needs of those courts and the direction of the Trial Court. The OJC is committed to educating the public on the value and responsibility of serving as a juror, and to providing courteous, professional service to the public and the courts. Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: Working within the Legal Department of the Office ofJuryCommissioner (OJC), the Legal Assistant is responsible forresponding to all telephone and written inquiries pertaining to juror delinquency matters.The Legal Assistant assists jurors in matters of delinquency resolution and juror compensation. The Legal Assistant works with juror records in connection with the prosecution of delinquency matters and various projects. The Legal Assistant assists in the generation of delinquency notices and applications for criminal complaint. The Legal Assistant prepares hearing lists and other documents related to show cause hearings. The Legal Assistant communicates with court personnel regarding show cause hearings and related matters. The Legal Assistant provides administrative support to OJC attorneys at show cause hearings. The Legal Assistant assists other Legal Department personnel and OJC personnel as needed and may assist with projects. The position title above the entry level performs more complex and varied work. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position title within this series consistent with the specifications of the higher-level position title. The position title reverts to the entry level when there is a vacancy. Legal Assistant I - This is the entry level position title within this series. Employees are expected to perform the full range of entry level duties for this series. Legal Assistant II - This is the second level position title within this series. Employees are expected to perform higher level duties which require more knowledge of policies and procedures and to exercise more independent judgment. Duties: Legal Assistant I Duties: Working under the direction of the Delinquent Juror Prosecution Program Administrator and the supervision of the Legal Counsel and Deputy Legal Counsel, the Legal Assistant I: Provides customer service to jurors, attorneys, court personnel and the general public. This includes providing assistance to jurors in matters of delinquency resolution and juror compensation. May use specialized communication skills in performing these duties. Reviews and responds to written and oral requests, including telephone requests, for information from jurors, attorneys, court personnel and the general public. This includes sending notices to jurors regarding their delinquency status. Performs administrative support duties such as sorting mail and other incoming correspondence, processing outgoing mail and other correspondence, and preparing documents for archiving. Maintains statistical data. Prepares a variety of reports using spreadsheets, the OJC’s juror management software system and similar software. Receives training and assists experienced users on the OJC’s juror management software system, including jury service schedule and location changes, juror service disqualification processing and delinquency-related notice generation. Reviews and analyzes juror history records in connection with juror service disqualifications, which includes identifying discrepancies and taking action to resolve such discrepancies within established guidelines or referring unusual problems to a supervisor. This includes using a web application to access archived documents. Prepares legal documents such as applications for criminal complaint and pleadings for filing. Assists in preparing notices of hearing on application for criminal complaint for mailing. Provides assistance to Legal Counsel and Deputy Legal Counsel at show cause hearings on applications for criminal complaint. Provides post-show cause hearing support to Legal Counsel and Deputy Legal Counsel, including preparing and mailing hearing-related correspondence to delinquent jurors. Backs up Telephone Schedulers, Data Entry personnel, Operations Coordinators, and other OJC personnel as required. Assists with special projects as required. Performs related duties as required. Legal Assistant II Duties: Working under the direction of the Delinquent Juror Prosecution Program Administrator and the supervision of the Legal Counsel and Deputy Legal Counsel, the Legal Assistant II: Responds to more difficult and sensitive requests for information from jurors, attorneys, court personnel and the general public. Serves as resource person to employees in the office and to employees in other offices, including answering questions and assisting in resolving problems. Performs advanced analysis of juror history records in connection with projects, exercising independent judgment concerning appropriate action. Assists in the preparation of statistical and written reports; and may prepare such reports independently. Backs up Delinquent Juror Prosecution Program Administrator as required. Provides administrative support to the DJPP Administrator for special projects and initiatives. Prepares a variety of documents and correspondence requiring knowledge of statutes, office policies, and the OJC’s juror management software system. Assists in the training of new employees. Performs special projects as required. Performs all of the duties of the lower level as required; Performs related duties as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Legal Assistant. Legal Assistant I Requirements: Graduation from high school or its equivalent; Associate degree preferred. Clerical and customer service experience. Ability and experience using personal computers, including word processing software such as MS Word. Experience with spreadsheet software such as MS Excel is preferred. Ability to perform routine data entry at an acceptable rate of speed. Ability to communicate effectively with others. Ability to serve the public and others with business with the OJC in a courteous and professional manner. Knowledge of grammar, spelling, and punctuation. Ability to identify problems and take appropriate action within established guidelines. Strong organizational skills and critical thinking skills. Ability to work independently and follow oral and written instructions. Ability to work on multiple projects simultaneously, independently and as a member of a team; Excellent telephone etiquette. Legal Assistant II Requirements: Three years of experience as a Legal Assistant I. Demonstrated understanding of OJC’s juror management software system as well as all of the procedures related to the Delinquent Juror Prosecution Program. Demonstrated knowledge of court and jury system policies and procedures and demonstrated ability to apply those policies and procedures to inquiries and assignments. Demonstrated ability to provide excellent customer service. Demonstrated ability to respond to more difficult and sensitive requests for information. Demonstrated ability to provide specialized or technical information. Demonstrated ability to identify problems and to take appropriate action within established guidelines or work with supervisors and senior managers to develop feasible solutions. Demonstrated ability to work on multiple projects simultaneously, independently and as a member of a team. Demonstrated ability to exercise judgment and to work without close supervision. Closing Date/Time: 2024-07-21
CITY OF EL SEGUNDO, CA
El Segundo, California, United States
Description Salary: Police Assistant I: $4,199.63 - $5,104.67 per month Police Assistant II: $4,646.02 - $5,647.27 per month The current vacancy is for a Police Assistant I/II full-time position in the Police Department. This eligibility list may be used to fill other vacancies as they occur. This recruitment process is open on a continuous basis and may close at any time. Interested individuals are encouraged to apply immediately. The first review of applications will be completed on Tuesday , January 23, 2024 at 5:00 p.m. Applications received after January 23, 2024, may not be considered. Applications appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process. The City of El Segundo, incorporated in 1917, is a unique, quaint city by the sea. Home to approximately 17,000 residents and over 75,000 private sector employees of major aeronautical, sports, media, industrial and multiple Fortune 500 companies including Mattel, Chevron and most recently, the Los Angeles Times and Beyond Meat. Further, El Segundo has become the headquarters for major sports franchises, including the LA Lakers and LA Kings. As the economy broadens, El Segundo is becoming home to a variety of high tech and “creative economy” start-up companies. This is reflected in the City motto "Where Big Ideas Take Off!" Police Assistant I: Under direct supervision, performs a variety of routine office and defined technical-related work in the development, maintenance, retention and retrieval of Police Department records; participates in jail operation activities; and provides general office support to the Department. Police Assistant II: Under limited supervision, performs a variety of specialized office and technical - related work in the development, maintenance, retention and retrieval of Police Department records; participates in jail operation activities; and provides general office support to the Department. Essential Job Functions Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Police Assistant I: Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Assists in compiling statistics and preparing reports for requesting agencies and internal purposes; Assembles, codes and records police record data including data on serious crime offenses, stolen vehicles, crime reports and related records; Receives or prepares and records, enters, distributes, files and retrieves designated police records, reports and materials; Maintains computer files on multiple automated systems; Receives and assists in determining disposition of standard reports and records; Responds to department personnel and the public regarding policies, procedures, regulations and services; Releases reports and related information to the public or to outside agencies as directed; Accepts bail, receives fees and prepares receipts; Monitors police radio. Participates in booking procedures including arrestee interviews, booking, searches and showers; Receives and documents booking and medical information and collects urine samples; Conducts jail checks and inspects facilities for security, cleanliness and maintenance; Documents inmate misconduct and medical emergencies; Witnesses detective interviews and inmates and inmate visitations; Performs meal preparation and service; Sorts, files, copies and distributes crime and traffic reports, citations and other records to appropriate personnel; Types correspondence, bulletins, lists and forms; Assists in preparing mailings; and Posts and tabulates numeric data and prepares basic reports. Police Assistant II: Characteristic Duties and Responsibilities: Assists in compiling statistics and preparing reports for requesting agencies and internal purposes; Assembles, codes and records police record data including data on serious crime offenses, stolen vehicles, crime reports and related records; Receives or prepares and records, enters, distributes, files and retrieves designated police records, reports and materials; Maintains computer files on multiple automated systems; Receives and assists in determining disposition of standard reports and records; Responds to department personnel and the public regarding policies, procedures, regulations and services; Releases reports and related information to the public or to outside agencies as directed; Accepts bail, receives fees and prepares receipts; Monitors police radio. Participates in booking procedures including arrestee interviews, booking, searches and showers; Receives and documents booking and medical information and collects urine samples; Conducts jail checks and inspects facilities for security, cleanliness and maintenance; Documents inmate misconduct and medical emergencies; Witnesses detective interviews and inmates and inmate visitations; Performs meal preparation and service. Sorts, files, copies and distributes crime and traffic reports, citations and other records to appropriate personnel; Types correspondence, bulletins, lists and forms; Assists in preparing mailings; and Posts and tabulates numeric data and prepares basic reports. Qualifications Knowledge, Skills and Other Characteristics: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. Police Assistant I: Knowledge of: General office support practices, methods and procedures and office equipment operation; Variety of computer software, including word processing and spreadsheet applications; Records processing and maintenance procedures and systems. Skill in: Operating a variety of office equipment; English grammar, spelling and punctuation; Following oral and written instructions and procedures; Receiving the public in person and over the telephone; Applying and explaining regulations, policies and procedures; Communicating effectively orally and in writing; and Establishing and maintaining effective working relationships with other department staff, other City employees and the public. Working Conditions: Regular physical contact with arrestees and inmates. Regular exposure to bodily fluids, potentially infectious diseases, lice, etc. Police Assistant II: Knowledge of: General office support practices, methods and procedures; Policies, practices, procedures and terminology of police records function; Variety of computer software, including word processing and spreadsheet applications; and Records processing and maintenance procedures and systems. Skill in: Interpreting, applying and explaining rules, policies and procedures; Preparing a variety of reports, using appropriate format and computer software; Maintaining records and researching files; Following oral and written instructions and procedures; Operating typical office equipment, including personal computer and standard office computer programs; Receiving the public in person and over the telephone; Dealing with arrestees/inmates whose behavior is aggressive or unruly; Communicating effectively orally and in writing; and Establishing and maintaining effective working relationships with other department staff, other City employees and the public. Working Conditions: Regular physical contact with arrestees and inmates. Regular exposure to bodily fluids, potentially infectious diseases, lice, etc. Police Assistant I: Minimum Qualifications: A combination of experience and training that would likely provide the required knowledge, skills, and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Education: Graduation from high school or GED. Experience: One (1) year office/administrative experience including experience dealing with the public. Police Assistant II: Minimum Qualifications: A combination of experience and training that would likely provide the required knowledge, skills, and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Education: Graduation from high school or GED Experience: Three (3) years office/administrative experience including one (1) year of police records or directly related experience and experience dealing with the public. Please Note: Candidates deemed most qualified, as reflected in their applications materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the El Segundo Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo Employees, in the event of a disaster, are considered disaster service workers, and may be asked to respond accordingly. Probationary Period: All employees must successfully complete a 12-month probationary period in order to attain permanent status with the City of El Segundo. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. POLICE SUPPORT SERVICES EMPLOYEES ASSOCIATION (PSSEA) Benefit Summary PERS Retirement : Tier I - 2%@55 . Tier II - 2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II single highest year coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13 with three year average coordinated with Social Security and Medicare. Employees pay 8% of pensionable income. Retiree Medical: City offers paid retiree medical insurance at same rate as active employees. Medical Insurance :Effective January 1, 2024, the City contributes up to $1,750 per month for employee and dependents' medical insurance under PERS. Optical/Dental/Life/AD&D :$184.25 per month City contribution.Employee & eligible dependents may be covered for optical and dental.$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.AD&D insurance policies provided for employees. Flex Plan :Section 125 Plan, allows for payment of employee paid insurance medical treatment, and dependent care expenses with pre-tax dollars. State Disability Insurance :Coverage provided through State Employment Development Department for short-term disability.Costs borne by union employees. Long-Term Disability: City provides fully-paid LTD insurance.Continuance of 66 2/3% of first $9,750 of employee's salary after a 60-day waiting period. Applies to non-job related occurrences. Holidays :Classes required to work holidays are paid 110 hours. Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 15 years): 176 hours (16+ years).Leave can be used after one year of service.Annual cash conversion option. Sick Leave :8 hours per month.Partial payment for accrual over 600 hours and percentage of unused leave paid upon retirement or separation. Bereavement Leave: Three working days [or one workweek where travel is 500 miles or more] for qualifying incident. Tuition Reimbursement :Up to $1,750 per year for tuition and books. Education Incentive Pay: Depending upon position held and level of education, may receive pay from $94.58 per month up to $251.20 per month. Program frozen for current employees pursuant to MOU provisions. Not available to future employees. Longevity Pay: Depending upon position held and years of service, may receive pay from $56.75 per month up to $439.59 per month. Program frozen for current employees pursuant to MOU provisions. Not available to future employees. Shift Differential: For applicable classes: 5% for swing; 8% for graveyard. Differential Pay: Persons assigned to Animal Control receive pay in amount of $20.26 for each shift. Uniform Allowance: $240 per year for certain classes. Other : Voluntary participation in Credit Union; Misison Square 457 Deferred Compensation Program; Payroll Direct Deposit. 1/14; 2/15; 4/17; 1/21; 8/22; 6/23 Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Description Salary: Police Assistant I: $4,199.63 - $5,104.67 per month Police Assistant II: $4,646.02 - $5,647.27 per month The current vacancy is for a Police Assistant I/II full-time position in the Police Department. This eligibility list may be used to fill other vacancies as they occur. This recruitment process is open on a continuous basis and may close at any time. Interested individuals are encouraged to apply immediately. The first review of applications will be completed on Tuesday , January 23, 2024 at 5:00 p.m. Applications received after January 23, 2024, may not be considered. Applications appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process. The City of El Segundo, incorporated in 1917, is a unique, quaint city by the sea. Home to approximately 17,000 residents and over 75,000 private sector employees of major aeronautical, sports, media, industrial and multiple Fortune 500 companies including Mattel, Chevron and most recently, the Los Angeles Times and Beyond Meat. Further, El Segundo has become the headquarters for major sports franchises, including the LA Lakers and LA Kings. As the economy broadens, El Segundo is becoming home to a variety of high tech and “creative economy” start-up companies. This is reflected in the City motto "Where Big Ideas Take Off!" Police Assistant I: Under direct supervision, performs a variety of routine office and defined technical-related work in the development, maintenance, retention and retrieval of Police Department records; participates in jail operation activities; and provides general office support to the Department. Police Assistant II: Under limited supervision, performs a variety of specialized office and technical - related work in the development, maintenance, retention and retrieval of Police Department records; participates in jail operation activities; and provides general office support to the Department. Essential Job Functions Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Police Assistant I: Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Assists in compiling statistics and preparing reports for requesting agencies and internal purposes; Assembles, codes and records police record data including data on serious crime offenses, stolen vehicles, crime reports and related records; Receives or prepares and records, enters, distributes, files and retrieves designated police records, reports and materials; Maintains computer files on multiple automated systems; Receives and assists in determining disposition of standard reports and records; Responds to department personnel and the public regarding policies, procedures, regulations and services; Releases reports and related information to the public or to outside agencies as directed; Accepts bail, receives fees and prepares receipts; Monitors police radio. Participates in booking procedures including arrestee interviews, booking, searches and showers; Receives and documents booking and medical information and collects urine samples; Conducts jail checks and inspects facilities for security, cleanliness and maintenance; Documents inmate misconduct and medical emergencies; Witnesses detective interviews and inmates and inmate visitations; Performs meal preparation and service; Sorts, files, copies and distributes crime and traffic reports, citations and other records to appropriate personnel; Types correspondence, bulletins, lists and forms; Assists in preparing mailings; and Posts and tabulates numeric data and prepares basic reports. Police Assistant II: Characteristic Duties and Responsibilities: Assists in compiling statistics and preparing reports for requesting agencies and internal purposes; Assembles, codes and records police record data including data on serious crime offenses, stolen vehicles, crime reports and related records; Receives or prepares and records, enters, distributes, files and retrieves designated police records, reports and materials; Maintains computer files on multiple automated systems; Receives and assists in determining disposition of standard reports and records; Responds to department personnel and the public regarding policies, procedures, regulations and services; Releases reports and related information to the public or to outside agencies as directed; Accepts bail, receives fees and prepares receipts; Monitors police radio. Participates in booking procedures including arrestee interviews, booking, searches and showers; Receives and documents booking and medical information and collects urine samples; Conducts jail checks and inspects facilities for security, cleanliness and maintenance; Documents inmate misconduct and medical emergencies; Witnesses detective interviews and inmates and inmate visitations; Performs meal preparation and service. Sorts, files, copies and distributes crime and traffic reports, citations and other records to appropriate personnel; Types correspondence, bulletins, lists and forms; Assists in preparing mailings; and Posts and tabulates numeric data and prepares basic reports. Qualifications Knowledge, Skills and Other Characteristics: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. Police Assistant I: Knowledge of: General office support practices, methods and procedures and office equipment operation; Variety of computer software, including word processing and spreadsheet applications; Records processing and maintenance procedures and systems. Skill in: Operating a variety of office equipment; English grammar, spelling and punctuation; Following oral and written instructions and procedures; Receiving the public in person and over the telephone; Applying and explaining regulations, policies and procedures; Communicating effectively orally and in writing; and Establishing and maintaining effective working relationships with other department staff, other City employees and the public. Working Conditions: Regular physical contact with arrestees and inmates. Regular exposure to bodily fluids, potentially infectious diseases, lice, etc. Police Assistant II: Knowledge of: General office support practices, methods and procedures; Policies, practices, procedures and terminology of police records function; Variety of computer software, including word processing and spreadsheet applications; and Records processing and maintenance procedures and systems. Skill in: Interpreting, applying and explaining rules, policies and procedures; Preparing a variety of reports, using appropriate format and computer software; Maintaining records and researching files; Following oral and written instructions and procedures; Operating typical office equipment, including personal computer and standard office computer programs; Receiving the public in person and over the telephone; Dealing with arrestees/inmates whose behavior is aggressive or unruly; Communicating effectively orally and in writing; and Establishing and maintaining effective working relationships with other department staff, other City employees and the public. Working Conditions: Regular physical contact with arrestees and inmates. Regular exposure to bodily fluids, potentially infectious diseases, lice, etc. Police Assistant I: Minimum Qualifications: A combination of experience and training that would likely provide the required knowledge, skills, and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Education: Graduation from high school or GED. Experience: One (1) year office/administrative experience including experience dealing with the public. Police Assistant II: Minimum Qualifications: A combination of experience and training that would likely provide the required knowledge, skills, and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Education: Graduation from high school or GED Experience: Three (3) years office/administrative experience including one (1) year of police records or directly related experience and experience dealing with the public. Please Note: Candidates deemed most qualified, as reflected in their applications materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the El Segundo Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo Employees, in the event of a disaster, are considered disaster service workers, and may be asked to respond accordingly. Probationary Period: All employees must successfully complete a 12-month probationary period in order to attain permanent status with the City of El Segundo. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. POLICE SUPPORT SERVICES EMPLOYEES ASSOCIATION (PSSEA) Benefit Summary PERS Retirement : Tier I - 2%@55 . Tier II - 2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II single highest year coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13 with three year average coordinated with Social Security and Medicare. Employees pay 8% of pensionable income. Retiree Medical: City offers paid retiree medical insurance at same rate as active employees. Medical Insurance :Effective January 1, 2024, the City contributes up to $1,750 per month for employee and dependents' medical insurance under PERS. Optical/Dental/Life/AD&D :$184.25 per month City contribution.Employee & eligible dependents may be covered for optical and dental.$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.AD&D insurance policies provided for employees. Flex Plan :Section 125 Plan, allows for payment of employee paid insurance medical treatment, and dependent care expenses with pre-tax dollars. State Disability Insurance :Coverage provided through State Employment Development Department for short-term disability.Costs borne by union employees. Long-Term Disability: City provides fully-paid LTD insurance.Continuance of 66 2/3% of first $9,750 of employee's salary after a 60-day waiting period. Applies to non-job related occurrences. Holidays :Classes required to work holidays are paid 110 hours. Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 15 years): 176 hours (16+ years).Leave can be used after one year of service.Annual cash conversion option. Sick Leave :8 hours per month.Partial payment for accrual over 600 hours and percentage of unused leave paid upon retirement or separation. Bereavement Leave: Three working days [or one workweek where travel is 500 miles or more] for qualifying incident. Tuition Reimbursement :Up to $1,750 per year for tuition and books. Education Incentive Pay: Depending upon position held and level of education, may receive pay from $94.58 per month up to $251.20 per month. Program frozen for current employees pursuant to MOU provisions. Not available to future employees. Longevity Pay: Depending upon position held and years of service, may receive pay from $56.75 per month up to $439.59 per month. Program frozen for current employees pursuant to MOU provisions. Not available to future employees. Shift Differential: For applicable classes: 5% for swing; 8% for graveyard. Differential Pay: Persons assigned to Animal Control receive pay in amount of $20.26 for each shift. Uniform Allowance: $240 per year for certain classes. Other : Voluntary participation in Credit Union; Misison Square 457 Deferred Compensation Program; Payroll Direct Deposit. 1/14; 2/15; 4/17; 1/21; 8/22; 6/23 Closing Date/Time: Continuous
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers Salary Information Level I - $6,389.25 - $7,045.25/Month Level II - $7,685.58 - $9,811.83/Month This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/1/2024, 6/7/2024, 9/6/2024, 12/6/2024 (final) Positions in this Assistant Mechanical Engineer series perform a variety of professional mechanical engineering work in connection with the design, construction and inspection of mechanical facilities and installations. The Assistant Mechanical Engineer Level I is the trainee level in this series, designed for recruitment and training of persons who do not meet the minimum qualifications for the first working level (Level II). Work is originally done under close supervision; as experience is gained, greater independence of action is exercised and less detailed supervision is received until the incumbent is functioning at the first working level and upon satisfactory completion thereof promote to Assistant Mechanical Engineer Level II. The Assistant Mechanical Engineer Level II is the first working level in this class series. Incumbents are expected to perform with greater independence than at Level I. Examples of Knowledge and Abilities Knowledge of Principles and practices of mechanical engineering as applied to design, construction, inspection, operation, maintenance, repair and improvement of Public Works type installations such as water supply systems, wastewater treatment plants, pumping stations, public buildings Computerized control systems and instrumentation Applicable building codes and safety regulations Abilities to Design mechanical facilities and installations Review plans and specifications Estimate costs and perform cost analysis Write technical reports and correspondence Inspect mechanical installations and equipment Maintain effective working relationships with fellow workers and the public Assign and direct work of others Employment Qualifications Minimum Qualifications Assistant Mechanical Engineer (Level I) Either: l. Graduation from a curriculum in Mechanical Engineering accredited by the Engineers Council for Professional Development Or: 2 . Possession of a valid certificate as an Engineer-in-Training issued by the California State Board of Registration for Professional Engineers. Assistant Mechanical Engineer (Level II) One year of mechanical engineering experience (experience equivalent to an Assistant Mechanical Engineer (Level I) in Sacramento County service meets this requirement); (a Master’s Degree in Mechanical Engineering may be substituted for the required experience). AND Either: l. Graduation from a curriculum in Mechanical Engineering accredited by the Engineers Council for Professional Development. Or: 2. Possession of a valid certificate as an Engineer-in-Training issued by the California State Board of Registration for Professional Engineers. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. License Requirement : A valid California Driver’s License, Class C or higher, is required prior to appointment to all positions in this class series. Certification requirements : Some positions in this class series require incumbents to complete one year of verifiable experience in the appropriate field, and one year thereafter, to obtain certification from a recognized state, national, or international association, as determined by the County. Any person currently and continuously employed by the County as an inspector, plans examiner or building official, for not less than two years prior to January 1, 1996, is exempt from the certification requirements as outlined above. In addition, persons appointed to this class might be required to complete a minimum of 45 hours of continuing education every three years. The County may determine appropriate providers of continuing education such as community colleges or organizations affiliated with code enforcement. Note: Failure to maintain a valid California Driver’s License, Class C or higher and failure to meet the required certification requirements may constitute cause for termination from this class in accordance with Civil Service Rule 11.4. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application" or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 12/6/2024 5:00 PM Pacific
Mar 07, 2024
The Position Come join one of Forbes Magazine's Best Employers Salary Information Level I - $6,389.25 - $7,045.25/Month Level II - $7,685.58 - $9,811.83/Month This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/1/2024, 6/7/2024, 9/6/2024, 12/6/2024 (final) Positions in this Assistant Mechanical Engineer series perform a variety of professional mechanical engineering work in connection with the design, construction and inspection of mechanical facilities and installations. The Assistant Mechanical Engineer Level I is the trainee level in this series, designed for recruitment and training of persons who do not meet the minimum qualifications for the first working level (Level II). Work is originally done under close supervision; as experience is gained, greater independence of action is exercised and less detailed supervision is received until the incumbent is functioning at the first working level and upon satisfactory completion thereof promote to Assistant Mechanical Engineer Level II. The Assistant Mechanical Engineer Level II is the first working level in this class series. Incumbents are expected to perform with greater independence than at Level I. Examples of Knowledge and Abilities Knowledge of Principles and practices of mechanical engineering as applied to design, construction, inspection, operation, maintenance, repair and improvement of Public Works type installations such as water supply systems, wastewater treatment plants, pumping stations, public buildings Computerized control systems and instrumentation Applicable building codes and safety regulations Abilities to Design mechanical facilities and installations Review plans and specifications Estimate costs and perform cost analysis Write technical reports and correspondence Inspect mechanical installations and equipment Maintain effective working relationships with fellow workers and the public Assign and direct work of others Employment Qualifications Minimum Qualifications Assistant Mechanical Engineer (Level I) Either: l. Graduation from a curriculum in Mechanical Engineering accredited by the Engineers Council for Professional Development Or: 2 . Possession of a valid certificate as an Engineer-in-Training issued by the California State Board of Registration for Professional Engineers. Assistant Mechanical Engineer (Level II) One year of mechanical engineering experience (experience equivalent to an Assistant Mechanical Engineer (Level I) in Sacramento County service meets this requirement); (a Master’s Degree in Mechanical Engineering may be substituted for the required experience). AND Either: l. Graduation from a curriculum in Mechanical Engineering accredited by the Engineers Council for Professional Development. Or: 2. Possession of a valid certificate as an Engineer-in-Training issued by the California State Board of Registration for Professional Engineers. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. License Requirement : A valid California Driver’s License, Class C or higher, is required prior to appointment to all positions in this class series. Certification requirements : Some positions in this class series require incumbents to complete one year of verifiable experience in the appropriate field, and one year thereafter, to obtain certification from a recognized state, national, or international association, as determined by the County. Any person currently and continuously employed by the County as an inspector, plans examiner or building official, for not less than two years prior to January 1, 1996, is exempt from the certification requirements as outlined above. In addition, persons appointed to this class might be required to complete a minimum of 45 hours of continuing education every three years. The County may determine appropriate providers of continuing education such as community colleges or organizations affiliated with code enforcement. Note: Failure to maintain a valid California Driver’s License, Class C or higher and failure to meet the required certification requirements may constitute cause for termination from this class in accordance with Civil Service Rule 11.4. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application" or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 12/6/2024 5:00 PM Pacific
City of Los Angeles
City Of Los Angeles, California, United States
DUTIES ANNUAL SALARY $54,956 to $80,346 The salary in the Department of Water and Power is $60,322 to $74,959; $70,950 to $88,134; and $77,757 to $96,590. NOTES : Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions.Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf . Management Assistant is an entry-level professional position that can lead to a career in budget and finance, personnel administration, or special program administration. Typical duties relate to the resolution of departmental and Citywide administrative problems, data collection, report writing, program coordination and development of public policy. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) A bachelor's degree from an accredited four-year college or university. PROCESS NOTES: All applicants must list their school name, location, type of degree earned, major, and completion dates in the Education section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Applicants must submit proof of a bachelor's degree from an accredited four-year college or university by attaching transcripts or qualifying degree to their on-line application at the time of filing in the Attachments section. Applicants must attach transcripts or qualifying degree BEFORE finalizing and submitting the application. Applicants WILL NOT be able to attach transcripts or qualifying degree AFTER submitting the application. Applicants who fail to attach transcripts or qualifying degree at the time of filing WILL NOT be considered further in this examination and their applications WILL NOT be processed.Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf .Some positions may require a valid California driver's license. Candidates may not be eligible for appointment to these positions if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI).Candidates completing the examination process may be contacted by the Personnel Department to provide further verification of qualifying degree. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin . When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed below: From 8:00 a.m. Friday, March 10, 2023 to 11:59 p.m., Thursday, March 23, 2023 Additional filing periods may be added based on the City’s hiring needs. The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the "Application Deadline" section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Applicants currently employed by the City of Los Angeles who meet the minimum requirements, or are on a reserve list; 2) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applicants not selected to be tested may re-apply in a subsequent filing period in order to be considered for that period's selection process. SELECTION PROCESS Examination Weights: Essay: Advisory Multiple-Choice Test: Qualifying Interview: 100% The examination will consist of a qualifying multiple-choice test, an advisory essay, and a weighted interview. The qualifying multiple-choice test will be administered and proctored on-line, and the following competencies may be evaluated: Reading Comprehension; Mathematics; Analytical Ability; Attention to Detail; Interpersonal Skills; Teamwork; Written Communication; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Management Assistant. Prior to the multiple-choice test, candidates will be required to prepare some written material related to the duties and responsibilities of a Management Assistant. This essay material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Candidates who do not complete the advisory essay will be considered to have failed the entire examination. To be considered complete, the advisory essay must include a substantive response for each question or problem included in the advisory essay for which a candidate is required to provide an answer. The advisory essay will be administered on-line . Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory essay. Candidates who fail to complete the advisory essay as instructed may be disqualified. For candidates who apply between Friday, March 10, 2023 and Thursday, March 23, 2023 , it is anticipated that the on-line advisory essay will be administered between Monday, May 1, 2023 and Monday, May 8, 2023. The qualifying multiple-choice test will be proctored and administered on-line during a single session. Candidates invited to participate in the on-line multiple-choice test will be able to take the test from a remote location (i.e., their home) using a computer with a webcam and a reliable internet connection. Candidates will receive an e-mail from the City of Los Angeles outlining the dates and specific steps on how to take the qualifying multiple-choice test on-line. Candidates who do not complete and submit the remote proctored multiple-choice test on-line using a computer by the specified date and time will not be considered further in this examination. For candidates who apply between Friday, March 10, 2023 and Thursday, March 23, 2023 , it is anticipated that the on-line multiple-choice test will be administered between Wedne sday, May 31, 2023 and Tuesday, June 6, 2023. You may click on the following link in order to view a sample of the type of questions that may be included in the Management Assistant multiple-choice test. To access the sample test, you will be required to enter your first and last name and email address (NOTE: You may leave the Neogov ID field blank). Please note that this is only a sample test. https://neogov.testgenius.com/application/user-registration.html?lacity-Sample%20Test%20Management%20Assistant FAQs for on-line testing are available at https://per.lacity.org/faqs/employment-testing-process.html . Due to COVID-19 and social distancing requirements, only candidates who demonstrate a hardship may be offered the option to take the multiple-choice test onsite at a City facility. Passing Score for the Qualifying Multiple-Choice Test The passing score for the qualifying multiple-choice test will be determined by Personnel Department staff after the qualifying multiple-choice test is administered. Consideration will be given to the number of candidates taking the test and the existing and anticipated number of vacancies, such that there are a sufficient number of eligibles on the list to satisfy current and future vacancies for the next two years. Therefore, the passing score for the qualifying multiple-choice test may be set above or below 70% . Candidates must complete the advisory essay, achieve a passing score on the qualifying multiple-choice test, and meet the minimum qualification in order to be invited to the interview. The examination score will be based entirely on the interview. In the interview, the following competencies may be evaluated: Analytical Ability; Attention to Detail; Self-Management; Interpersonal Skills; Teamwork; Oral Communication; Written Communication; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Management Assistant. Candidates will be notified later by e-mail of the date, time, and location of the interview, which will be held in Los Angeles or on-line. NOTICE : Test dates may be postponed in order to help protect the safety of our candidates and prevent the spread of COVID-19. Candidates will receive an e-mail from the City of Los Angeles Personnel Department if the anticipated test dates are postponed. NOTES : This examination is based on a validation study.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf .Applications are accepted subject to review to ensure that the minimum qualification is met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualification stated on this bulletin.A final average score of 70% or higher in the interview portion of the examination is required to be placed on the eligible list.You may take the Management Assistant qualifying multiple-choice test only once every 24 months under this bulletin. If you have taken the Management Assistant qualifying multiple-choice test during an open filing period in the Personnel Department within the last 24 months under this bulletin, you may not file for this examination at this time.Your rank on the employment list may change as scores of candidates from other administrations of the examination are merged onto one list.Your name may be removed from the open competitive list after twelve (12) months.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage, as well as life insurance) will commence approximately six weeks after your original appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN ONLY ON AN OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
Apr 22, 2024
Full Time
DUTIES ANNUAL SALARY $54,956 to $80,346 The salary in the Department of Water and Power is $60,322 to $74,959; $70,950 to $88,134; and $77,757 to $96,590. NOTES : Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions.Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf . Management Assistant is an entry-level professional position that can lead to a career in budget and finance, personnel administration, or special program administration. Typical duties relate to the resolution of departmental and Citywide administrative problems, data collection, report writing, program coordination and development of public policy. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) A bachelor's degree from an accredited four-year college or university. PROCESS NOTES: All applicants must list their school name, location, type of degree earned, major, and completion dates in the Education section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Applicants must submit proof of a bachelor's degree from an accredited four-year college or university by attaching transcripts or qualifying degree to their on-line application at the time of filing in the Attachments section. Applicants must attach transcripts or qualifying degree BEFORE finalizing and submitting the application. Applicants WILL NOT be able to attach transcripts or qualifying degree AFTER submitting the application. Applicants who fail to attach transcripts or qualifying degree at the time of filing WILL NOT be considered further in this examination and their applications WILL NOT be processed.Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf .Some positions may require a valid California driver's license. Candidates may not be eligible for appointment to these positions if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI).Candidates completing the examination process may be contacted by the Personnel Department to provide further verification of qualifying degree. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin . When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed below: From 8:00 a.m. Friday, March 10, 2023 to 11:59 p.m., Thursday, March 23, 2023 Additional filing periods may be added based on the City’s hiring needs. The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the "Application Deadline" section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Applicants currently employed by the City of Los Angeles who meet the minimum requirements, or are on a reserve list; 2) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applicants not selected to be tested may re-apply in a subsequent filing period in order to be considered for that period's selection process. SELECTION PROCESS Examination Weights: Essay: Advisory Multiple-Choice Test: Qualifying Interview: 100% The examination will consist of a qualifying multiple-choice test, an advisory essay, and a weighted interview. The qualifying multiple-choice test will be administered and proctored on-line, and the following competencies may be evaluated: Reading Comprehension; Mathematics; Analytical Ability; Attention to Detail; Interpersonal Skills; Teamwork; Written Communication; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Management Assistant. Prior to the multiple-choice test, candidates will be required to prepare some written material related to the duties and responsibilities of a Management Assistant. This essay material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Candidates who do not complete the advisory essay will be considered to have failed the entire examination. To be considered complete, the advisory essay must include a substantive response for each question or problem included in the advisory essay for which a candidate is required to provide an answer. The advisory essay will be administered on-line . Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory essay. Candidates who fail to complete the advisory essay as instructed may be disqualified. For candidates who apply between Friday, March 10, 2023 and Thursday, March 23, 2023 , it is anticipated that the on-line advisory essay will be administered between Monday, May 1, 2023 and Monday, May 8, 2023. The qualifying multiple-choice test will be proctored and administered on-line during a single session. Candidates invited to participate in the on-line multiple-choice test will be able to take the test from a remote location (i.e., their home) using a computer with a webcam and a reliable internet connection. Candidates will receive an e-mail from the City of Los Angeles outlining the dates and specific steps on how to take the qualifying multiple-choice test on-line. Candidates who do not complete and submit the remote proctored multiple-choice test on-line using a computer by the specified date and time will not be considered further in this examination. For candidates who apply between Friday, March 10, 2023 and Thursday, March 23, 2023 , it is anticipated that the on-line multiple-choice test will be administered between Wedne sday, May 31, 2023 and Tuesday, June 6, 2023. You may click on the following link in order to view a sample of the type of questions that may be included in the Management Assistant multiple-choice test. To access the sample test, you will be required to enter your first and last name and email address (NOTE: You may leave the Neogov ID field blank). Please note that this is only a sample test. https://neogov.testgenius.com/application/user-registration.html?lacity-Sample%20Test%20Management%20Assistant FAQs for on-line testing are available at https://per.lacity.org/faqs/employment-testing-process.html . Due to COVID-19 and social distancing requirements, only candidates who demonstrate a hardship may be offered the option to take the multiple-choice test onsite at a City facility. Passing Score for the Qualifying Multiple-Choice Test The passing score for the qualifying multiple-choice test will be determined by Personnel Department staff after the qualifying multiple-choice test is administered. Consideration will be given to the number of candidates taking the test and the existing and anticipated number of vacancies, such that there are a sufficient number of eligibles on the list to satisfy current and future vacancies for the next two years. Therefore, the passing score for the qualifying multiple-choice test may be set above or below 70% . Candidates must complete the advisory essay, achieve a passing score on the qualifying multiple-choice test, and meet the minimum qualification in order to be invited to the interview. The examination score will be based entirely on the interview. In the interview, the following competencies may be evaluated: Analytical Ability; Attention to Detail; Self-Management; Interpersonal Skills; Teamwork; Oral Communication; Written Communication; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Management Assistant. Candidates will be notified later by e-mail of the date, time, and location of the interview, which will be held in Los Angeles or on-line. NOTICE : Test dates may be postponed in order to help protect the safety of our candidates and prevent the spread of COVID-19. Candidates will receive an e-mail from the City of Los Angeles Personnel Department if the anticipated test dates are postponed. NOTES : This examination is based on a validation study.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf .Applications are accepted subject to review to ensure that the minimum qualification is met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualification stated on this bulletin.A final average score of 70% or higher in the interview portion of the examination is required to be placed on the eligible list.You may take the Management Assistant qualifying multiple-choice test only once every 24 months under this bulletin. If you have taken the Management Assistant qualifying multiple-choice test during an open filing period in the Personnel Department within the last 24 months under this bulletin, you may not file for this examination at this time.Your rank on the employment list may change as scores of candidates from other administrations of the examination are merged onto one list.Your name may be removed from the open competitive list after twelve (12) months.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage, as well as life insurance) will commence approximately six weeks after your original appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN ONLY ON AN OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
City of Palmdale, CA
Palmdale, California, United States
DESCRIPTION The City is currently recruiting for one Senior Administrative Assistant for Neighborhood Services The Senior Administrative Assistant performs responsible confidential para-professional and technical level administrative, secretarial, and/or program-related duties in assisting a City department; coordinates, monitors, and reports on various department activities; and reviews routine administrative budget requests related to the area of assignment. DISTINGUISHING CHARACTERISTICS This is the advanced journey-level classification in the Administrative Assistant series. The scope and magnitude of job responsibilities and discretion in decision-making distinguish this classification. The work requires in-depth knowledge of activities or operations to analyze and interpret information and make decisions based on non-standard or diverse guidelines rather than those readily established. SUPERVISION RECEIVED AND EXERCISED The Senior Administrative Assistant receives direction from assigned management or supervisory personnel. This position may exercise technical and/or functional supervision of lower-level clerical positions. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and duties may include, but are not limited to, the following: • Respond to visitors’ inquiries, both on the telephone, in person, and by email, with a professional and courteous demeanor that aligns with the City’s customer service expectations; take accurate messages; and exhibit familiarity with all functions of the City. • Perform various highly responsible and confidential clerical, secretarial, and administrative duties for an assigned department. • Maintain appointment schedules and calendars; arrange meetings and conferences. • Develop, coordinate, and implement program activities of a technical area of assignment related to department activities; and prepare technical documents related to program activities. • Respond to requests for documentation related to the assigned area or of responsibility and explain and interpret assignment area policies and procedures to internal or external customers. • Perform technical and paraprofessional duties related to the area of assignment, including interpreting, analyzing, and determining compliance of acceptance; and prepare reports to document the results of tasks performed. • Assist professional staff in performing and conducting studies, special projects, and administrative functions; perform data collection and analysis; and prepare draft reports and technical documents. • Type, proofread, and process various documents, including general correspondence, memos, and statistical charts from rough drafts, recordings, oral, or electronic instruction. • Establish and maintain systems related to the assigned technical areas of responsibility; monitor area activities and report progress, as required; and manage software programs. • Interpret and explain City and department policies, rules, and regulations in response to inquiries; and refer questions, as appropriate. • Participate in budget preparation and administration for the assigned area; prepare cost estimates for budget recommendations; monitor and control expenditures; and track department fiscal activities relative to budget projections. • Ensure areas of responsibility comply with related laws, codes, ordinances, and legislation; and advise the staff of any irregularities in compliance. • Review and verify documents related to department activities, including budgets, grants, claims, legislation, class specifications, general reports, and other related information. • Establish and maintain filing and reporting systems as necessary; provide relevant information to relevant parties; prepare and type correspondence; and compile and type reports. • Research, compile, analyze, and develop information for projects, studies, and reports from various resources. • Perform accounting functions related to purchasing supplies, equipment, and services; and process and evaluate bids for single items according to City purchasing policies, procedures, and limits. • Oversee, train, and evaluate assigned clerical personnel; plan and prioritize work; and recommend organizational or procedural changes affecting administrative activities. • Perform related duties as assigned. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of experience and training that would provide the required knowledge and abilities qualifies. A typical way to obtain the required knowledge and skills would be: Experience: Four years of increasingly responsible secretarial and administrative support or technical experience, preferably in the subject area to which assigned; one year of lead supervisory experience is highly desirable. Training: An Associate’s degree from an accredited college, with course work in public administration, business administration, accounting, statistics, or a related degree. LICENSE OR CERTIFICATE Possession of, or ability to obtain, a valid California driver’s license and legally required vehicle insurance. Must also meet driving record standards set by the City’s driving policy. MINIMUM QUALIFICATIONS Knowledge of: • Principles and practices of administration, including recordkeeping and budget monitoring and control. • Principles and practices of the technical area to which assigned, including but not limited to claims, legislation, budget, grants, personnel, contracts, and social services. • Principles and practices of intermediate analytical research and project coordination. • Pertinent local, state, and federal laws, codes, ordinances, City functions, policies, rules, and regulations. • Basic principles of supervision and training. • Techniques and practices of effective interpersonal communication. • English usage, spelling, grammar, punctuation, basic mathematical calculations, statistics and statistical methods, cash handling, and bookkeeping. • Report writing techniques. • Standard office procedures, methods, and computer equipment and software applications including word processing, spreadsheet, database, and accounting. Ability to: • Review work documents, reports, and special projects; identify and interpret technical and various data; and explain systems and procedures to staff. • Perform responsible para-professional and technical level secretarial and administrative and/or program-related duties assisting a City department. • Perform independent research in carrying out technical administrative duties. • Research, collect, compile, analyze, and present various data in an understandable and meaningful way. • Develop and implement various data collection and reporting systems. • Compile and maintain complex and extensive records and files. • Establish and maintain financial records. • Implement principles of excellent customer service that align with the City’s standards. • Review budget submissions and revisions for mathematical and accounting accuracy. • Manage and account for large amounts of cash and implement sound cash collection and handling measures. • Solve complex problems. • Understand, interpret, and explain policies, procedures, and regulations. • Obtain information through interviews and deal firmly and courteously with the public. • Effectively handle multiple assignments. • Analyze situations quickly and objectively and determine the proper course of action. • Train and provide oversight to clerical staff, as assigned. • Operate a personal computer with proficiency and familiarity, including proficiency with word processing, spreadsheet, and database programs. • Type accurately at a net of 50 words per minute. • Maintain a high level of confidentiality related to a wide range of sensitive information routinely encountered as part of work assignments. • Communicate clearly and concisely, both orally and in writing. • Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. PHYSICAL AND MENTAL REQUIREMENTS Mobility: frequent use of a keyboard; frequent standing, walking, and sitting for long periods of time; occasional climbing, bending, and squatting. Lifting: frequently up to 10 pounds; occasionally up to 40 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: periodic, repetitive motion; regular writing; frequent grasping, holding, and reaching. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentrating; frequent public and/or coworker contact; occasional working alone. Environmental: frequent exposure to noise. WORKING CONDITIONS Work is performed in a typical temperature-controlled office environment subject to typical office noise. This position may require occasional overtime; weekend work and travel are rare. The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home." The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org. BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday. UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works. EMPLOYMENT INFORMATION APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application. RESIDENCE within the City is not required. AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources. BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described. A PROBATION PERIOD of six months minimum applies to initial employment with the City. VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours. SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year. RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution. All other part-time employees are covered under the Public Agency Retirement Services (PARS). WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs. DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees. CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options. INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance. DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis. OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week. PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis. MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business. SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution *Benefits can change at any time. Closing Date/Time: Continuous
Apr 04, 2024
Full Time
DESCRIPTION The City is currently recruiting for one Senior Administrative Assistant for Neighborhood Services The Senior Administrative Assistant performs responsible confidential para-professional and technical level administrative, secretarial, and/or program-related duties in assisting a City department; coordinates, monitors, and reports on various department activities; and reviews routine administrative budget requests related to the area of assignment. DISTINGUISHING CHARACTERISTICS This is the advanced journey-level classification in the Administrative Assistant series. The scope and magnitude of job responsibilities and discretion in decision-making distinguish this classification. The work requires in-depth knowledge of activities or operations to analyze and interpret information and make decisions based on non-standard or diverse guidelines rather than those readily established. SUPERVISION RECEIVED AND EXERCISED The Senior Administrative Assistant receives direction from assigned management or supervisory personnel. This position may exercise technical and/or functional supervision of lower-level clerical positions. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and duties may include, but are not limited to, the following: • Respond to visitors’ inquiries, both on the telephone, in person, and by email, with a professional and courteous demeanor that aligns with the City’s customer service expectations; take accurate messages; and exhibit familiarity with all functions of the City. • Perform various highly responsible and confidential clerical, secretarial, and administrative duties for an assigned department. • Maintain appointment schedules and calendars; arrange meetings and conferences. • Develop, coordinate, and implement program activities of a technical area of assignment related to department activities; and prepare technical documents related to program activities. • Respond to requests for documentation related to the assigned area or of responsibility and explain and interpret assignment area policies and procedures to internal or external customers. • Perform technical and paraprofessional duties related to the area of assignment, including interpreting, analyzing, and determining compliance of acceptance; and prepare reports to document the results of tasks performed. • Assist professional staff in performing and conducting studies, special projects, and administrative functions; perform data collection and analysis; and prepare draft reports and technical documents. • Type, proofread, and process various documents, including general correspondence, memos, and statistical charts from rough drafts, recordings, oral, or electronic instruction. • Establish and maintain systems related to the assigned technical areas of responsibility; monitor area activities and report progress, as required; and manage software programs. • Interpret and explain City and department policies, rules, and regulations in response to inquiries; and refer questions, as appropriate. • Participate in budget preparation and administration for the assigned area; prepare cost estimates for budget recommendations; monitor and control expenditures; and track department fiscal activities relative to budget projections. • Ensure areas of responsibility comply with related laws, codes, ordinances, and legislation; and advise the staff of any irregularities in compliance. • Review and verify documents related to department activities, including budgets, grants, claims, legislation, class specifications, general reports, and other related information. • Establish and maintain filing and reporting systems as necessary; provide relevant information to relevant parties; prepare and type correspondence; and compile and type reports. • Research, compile, analyze, and develop information for projects, studies, and reports from various resources. • Perform accounting functions related to purchasing supplies, equipment, and services; and process and evaluate bids for single items according to City purchasing policies, procedures, and limits. • Oversee, train, and evaluate assigned clerical personnel; plan and prioritize work; and recommend organizational or procedural changes affecting administrative activities. • Perform related duties as assigned. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of experience and training that would provide the required knowledge and abilities qualifies. A typical way to obtain the required knowledge and skills would be: Experience: Four years of increasingly responsible secretarial and administrative support or technical experience, preferably in the subject area to which assigned; one year of lead supervisory experience is highly desirable. Training: An Associate’s degree from an accredited college, with course work in public administration, business administration, accounting, statistics, or a related degree. LICENSE OR CERTIFICATE Possession of, or ability to obtain, a valid California driver’s license and legally required vehicle insurance. Must also meet driving record standards set by the City’s driving policy. MINIMUM QUALIFICATIONS Knowledge of: • Principles and practices of administration, including recordkeeping and budget monitoring and control. • Principles and practices of the technical area to which assigned, including but not limited to claims, legislation, budget, grants, personnel, contracts, and social services. • Principles and practices of intermediate analytical research and project coordination. • Pertinent local, state, and federal laws, codes, ordinances, City functions, policies, rules, and regulations. • Basic principles of supervision and training. • Techniques and practices of effective interpersonal communication. • English usage, spelling, grammar, punctuation, basic mathematical calculations, statistics and statistical methods, cash handling, and bookkeeping. • Report writing techniques. • Standard office procedures, methods, and computer equipment and software applications including word processing, spreadsheet, database, and accounting. Ability to: • Review work documents, reports, and special projects; identify and interpret technical and various data; and explain systems and procedures to staff. • Perform responsible para-professional and technical level secretarial and administrative and/or program-related duties assisting a City department. • Perform independent research in carrying out technical administrative duties. • Research, collect, compile, analyze, and present various data in an understandable and meaningful way. • Develop and implement various data collection and reporting systems. • Compile and maintain complex and extensive records and files. • Establish and maintain financial records. • Implement principles of excellent customer service that align with the City’s standards. • Review budget submissions and revisions for mathematical and accounting accuracy. • Manage and account for large amounts of cash and implement sound cash collection and handling measures. • Solve complex problems. • Understand, interpret, and explain policies, procedures, and regulations. • Obtain information through interviews and deal firmly and courteously with the public. • Effectively handle multiple assignments. • Analyze situations quickly and objectively and determine the proper course of action. • Train and provide oversight to clerical staff, as assigned. • Operate a personal computer with proficiency and familiarity, including proficiency with word processing, spreadsheet, and database programs. • Type accurately at a net of 50 words per minute. • Maintain a high level of confidentiality related to a wide range of sensitive information routinely encountered as part of work assignments. • Communicate clearly and concisely, both orally and in writing. • Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. PHYSICAL AND MENTAL REQUIREMENTS Mobility: frequent use of a keyboard; frequent standing, walking, and sitting for long periods of time; occasional climbing, bending, and squatting. Lifting: frequently up to 10 pounds; occasionally up to 40 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: periodic, repetitive motion; regular writing; frequent grasping, holding, and reaching. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentrating; frequent public and/or coworker contact; occasional working alone. Environmental: frequent exposure to noise. WORKING CONDITIONS Work is performed in a typical temperature-controlled office environment subject to typical office noise. This position may require occasional overtime; weekend work and travel are rare. The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home." The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org. BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday. UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works. EMPLOYMENT INFORMATION APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application. RESIDENCE within the City is not required. AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources. BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described. A PROBATION PERIOD of six months minimum applies to initial employment with the City. VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours. SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year. RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution. All other part-time employees are covered under the Public Agency Retirement Services (PARS). WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs. DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees. CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options. INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance. DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis. OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week. PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis. MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business. SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution *Benefits can change at any time. Closing Date/Time: Continuous
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Assistant Vice President for Compliance & Civil Rights (Administrator III) Compensation and Benefits The Anticipated Hiring Salary is $150,000 - $180,000 per year and is competitive and negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Reporting to the Vice President for Administration, the Assistant Vice President for Compliance and Civil Rights is the senior campus compliance officer responsible for designing a protocol structure and internal controls that facilitate compliance with all applicable federal and state laws, regulations and CSU policies related to civil rights and nondiscrimination (e.g. Title IX, Discrimination Harassment Retaliation (DHR), Whistleblower) as well as, Department of Fair Employment and Housing (DFEH)/California Civil Rights Department and the Equal Employment Opportunities Commission (EEOC) rules and regulations. The Assistant Vice President provides strategic guidance, advising, and decision-making in all areas related to that portfolio. The Assistant Vice President has authority to work collaboratively with other campus departments (e.g. Human Resources, Faculty Affairs, Survivor Advocate, Office of Student Rights and Responsibilities, Athletics, Student Housing, University Police, and others, as appropriate.) and campus counsel in order to monitor, supervise, oversee, and ensure compliance and implementation of applicable CSU policies and procedures. The Assistant Vice President provides effective leadership, management, direction and oversight of all programs and procedures that support relevant compliance efforts. The Assistant Vice President is responsible for hiring, training, supervising, evaluating, and providing professional development to the Compliance staff. The scope of the complaint and resolution process implemented by the Assistant Vice President includes, but is not limited to, evaluating reports of discrimination, harassment, retaliation, sexual misconduct, including gathering preliminary information and consulting with campus counsel in determining if a formal investigation is appropriate. The Assistant Vice President oversees all Title IX and discrimination, harassment, and retaliation investigations, conducts mediation as appropriate, monitors changes in regulations and laws, and provides oversight on investigations and hearings, including interim supportive measures and informal resolution process. The Assistant Vice President analyzes case documents, including investigation reports, and is responsible for the prompt remediation of the effects of any substantiated violations including recommending employee and student sanctions and will coordinate closely with Faculty Affairs and Human Resources to ensure that referrals for counseling or disciplinary action is administered according to CSU policies. The Assistant Vice President also is responsible for overseeing the planning, development, and delivery of awareness, prevention and education efforts, programs, activities, and initiatives designed to reduce incidents of discrimination, harassment, retaliation, sexual misconduct, sexual harassment, and promote as well as improve institutional effectiveness and capacity in the relevant areas of responsibility, including prevention education and training and staff development. Key Qualifications Knowledge of the principles, laws, and regulations related to equal employment opportunity, affirmative action and non-discrimination including Title VII of the Civil Rights Act of 1964, Equal Pay Act of 1963 (EPA), Title I of the Americans with Disabilities Act of 1967, Civil Rights Act of 1991, the Vietnam Era Veteran’s Readiness Assistance Act of 1974 (VEVRAA), Title IX of the Education Amendments of 1972, Family and Medical Leave Act (FMLA), Section 504 of the Rehabilitation Act of 1973, the California Fair Employment and Housing Act, the California Family Rights Act of 1993 (CFRA), the California Whistleblower Protection Act, and various CSU Executive Orders related to non-discrimination. Thorough knowledge and demonstrated success in developing and implementing short- and long-term strategic plans. Knowledge of or ability to quickly learn CSU policies, procedures, and practices related to employment and affirmative action. Familiarity with data extraction and analysis techniques and software; understanding of statistical methods and techniques to produce meaningful statistical analysis and reports. Superior written and verbal communication skills. Expert networking and interpersonal skills including strong consultative skills and the ability to mediate, negotiate, and persuade others toward positive action and outcomes. Demonstrated success in building trust and credibility between and among individuals and groups with diverse interests. Ability to exercise discretion, independent judgment, and reason logically in carrying out responsibilities. Demonstrated creative problem-solving skills and the ability to develop imaginative and innovative solutions to complex problems. Ability to proactively anticipate potential problems/issues and take appropriate action. Ability to handle multiple, competing priorities in a well-organized and focused manner; ability to quickly shift priorities without loss of continuity. Ability to establish and maintain positive and professional working relationships with a diverse population. Ability to interpret and administer collective bargaining contracts and work effectively with union and campus constituencies. Ability to independently interpret, analyze, apply, and explain highly complex laws, regulations, guidelines, and policies related to equal employment, non-discrimination, and affirmative action programs. Strong analytical and critical thinking skills. Ability to represent campus interests in compliance reviews and propose appropriate responses or remedies. Ability to conduct effective investigations. Ability to serve as a liaison with compliance agencies, Chancellor’s Office personnel, campus management staff, the campus community, and other entities. Demonstrated ability to foster and promote community and campus values of diversity, equity, and inclusion. Demonstrated ability to prepare complex reports and make effective presentations. Demonstrated technical literacy. Ability to use a broad range of technology, including a personal computer and standard office software. Ability to negotiate and resolve highly sensitive, complex and/or unprecedented problems. Demonstrated leadership and ability to effectively manage the day-to-today operations of a critical, highly visible program office, strong supervisory and personnel management skills. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Master’s degree, preferably in human resources, business, public administration, higher education administration, or a related discipline, (or juris doctorate degree). Minimum of five (5) years of progressively responsible administrative or in-house legal experience in Higher Education or a related field. Experience conducting effective and timely investigations. Demonstrated ability to exercise discretion, superior judgment, and neutrality in highly sensitive situations involving matters of sex and gender-based discrimination and harassment, sexual misconduct, dating and domestic violence, and stalking. Extensive training and/or experience in issues related to civil rights investigations, hearings, and sanctioning. Experience managing compliance with laws, regulations and policies associated with a comprehensive compliance program for addressing and preventing discrimination and sexual misconduct, as well as employment and affirmative action programs. Experience with conflict resolution. Demonstrated experience working with a diverse and multicultural population and commitment to values of equity, inclusion, and social justice. Experience developing and delivering training related to the core job and compliance functions with a wide range of audiences, including students, staff, and faculty. Possession of a valid driver’s license or the ability to obtain it by date of hire. Preferred Skills: Juris doctorate degree is strongly preferred. Prior experience as a Title IX Coordinator or DHR Administrator is highly desired. Clear analytical thinking and reasoning. Strong leadership and facilitation skills. Experience in an educational institution or large public organization. Working knowledge of college governance. Experience delivering training related to recruitment, conflict resolution, civil rights, employee relations, and/or other functional areas. Evidence of additional training in capacities related to core functions. PHR or SHRM certifications. Department Summary The Division of Administration and Finance is a diverse, collaborative team that provides responsive and exemplary services and stewardship of university assets and resources. Deadline & Application Instructions Storbeck Search is assisting California State University, Fresno with this process. Prospective candidates may arrange a confidential discussion by contacting Susan VanGilder at FresnoStateAVPComplianceCivilRights@storbecksearch.com. Nominations may also be submitted directly to Susan VanGilder. Please include the nominee’s full name, position, institution, and email address. This position is open until filled with an initial application review date of March 15, 2024 . Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Dec 21 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Assistant Vice President for Compliance & Civil Rights (Administrator III) Compensation and Benefits The Anticipated Hiring Salary is $150,000 - $180,000 per year and is competitive and negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Reporting to the Vice President for Administration, the Assistant Vice President for Compliance and Civil Rights is the senior campus compliance officer responsible for designing a protocol structure and internal controls that facilitate compliance with all applicable federal and state laws, regulations and CSU policies related to civil rights and nondiscrimination (e.g. Title IX, Discrimination Harassment Retaliation (DHR), Whistleblower) as well as, Department of Fair Employment and Housing (DFEH)/California Civil Rights Department and the Equal Employment Opportunities Commission (EEOC) rules and regulations. The Assistant Vice President provides strategic guidance, advising, and decision-making in all areas related to that portfolio. The Assistant Vice President has authority to work collaboratively with other campus departments (e.g. Human Resources, Faculty Affairs, Survivor Advocate, Office of Student Rights and Responsibilities, Athletics, Student Housing, University Police, and others, as appropriate.) and campus counsel in order to monitor, supervise, oversee, and ensure compliance and implementation of applicable CSU policies and procedures. The Assistant Vice President provides effective leadership, management, direction and oversight of all programs and procedures that support relevant compliance efforts. The Assistant Vice President is responsible for hiring, training, supervising, evaluating, and providing professional development to the Compliance staff. The scope of the complaint and resolution process implemented by the Assistant Vice President includes, but is not limited to, evaluating reports of discrimination, harassment, retaliation, sexual misconduct, including gathering preliminary information and consulting with campus counsel in determining if a formal investigation is appropriate. The Assistant Vice President oversees all Title IX and discrimination, harassment, and retaliation investigations, conducts mediation as appropriate, monitors changes in regulations and laws, and provides oversight on investigations and hearings, including interim supportive measures and informal resolution process. The Assistant Vice President analyzes case documents, including investigation reports, and is responsible for the prompt remediation of the effects of any substantiated violations including recommending employee and student sanctions and will coordinate closely with Faculty Affairs and Human Resources to ensure that referrals for counseling or disciplinary action is administered according to CSU policies. The Assistant Vice President also is responsible for overseeing the planning, development, and delivery of awareness, prevention and education efforts, programs, activities, and initiatives designed to reduce incidents of discrimination, harassment, retaliation, sexual misconduct, sexual harassment, and promote as well as improve institutional effectiveness and capacity in the relevant areas of responsibility, including prevention education and training and staff development. Key Qualifications Knowledge of the principles, laws, and regulations related to equal employment opportunity, affirmative action and non-discrimination including Title VII of the Civil Rights Act of 1964, Equal Pay Act of 1963 (EPA), Title I of the Americans with Disabilities Act of 1967, Civil Rights Act of 1991, the Vietnam Era Veteran’s Readiness Assistance Act of 1974 (VEVRAA), Title IX of the Education Amendments of 1972, Family and Medical Leave Act (FMLA), Section 504 of the Rehabilitation Act of 1973, the California Fair Employment and Housing Act, the California Family Rights Act of 1993 (CFRA), the California Whistleblower Protection Act, and various CSU Executive Orders related to non-discrimination. Thorough knowledge and demonstrated success in developing and implementing short- and long-term strategic plans. Knowledge of or ability to quickly learn CSU policies, procedures, and practices related to employment and affirmative action. Familiarity with data extraction and analysis techniques and software; understanding of statistical methods and techniques to produce meaningful statistical analysis and reports. Superior written and verbal communication skills. Expert networking and interpersonal skills including strong consultative skills and the ability to mediate, negotiate, and persuade others toward positive action and outcomes. Demonstrated success in building trust and credibility between and among individuals and groups with diverse interests. Ability to exercise discretion, independent judgment, and reason logically in carrying out responsibilities. Demonstrated creative problem-solving skills and the ability to develop imaginative and innovative solutions to complex problems. Ability to proactively anticipate potential problems/issues and take appropriate action. Ability to handle multiple, competing priorities in a well-organized and focused manner; ability to quickly shift priorities without loss of continuity. Ability to establish and maintain positive and professional working relationships with a diverse population. Ability to interpret and administer collective bargaining contracts and work effectively with union and campus constituencies. Ability to independently interpret, analyze, apply, and explain highly complex laws, regulations, guidelines, and policies related to equal employment, non-discrimination, and affirmative action programs. Strong analytical and critical thinking skills. Ability to represent campus interests in compliance reviews and propose appropriate responses or remedies. Ability to conduct effective investigations. Ability to serve as a liaison with compliance agencies, Chancellor’s Office personnel, campus management staff, the campus community, and other entities. Demonstrated ability to foster and promote community and campus values of diversity, equity, and inclusion. Demonstrated ability to prepare complex reports and make effective presentations. Demonstrated technical literacy. Ability to use a broad range of technology, including a personal computer and standard office software. Ability to negotiate and resolve highly sensitive, complex and/or unprecedented problems. Demonstrated leadership and ability to effectively manage the day-to-today operations of a critical, highly visible program office, strong supervisory and personnel management skills. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Master’s degree, preferably in human resources, business, public administration, higher education administration, or a related discipline, (or juris doctorate degree). Minimum of five (5) years of progressively responsible administrative or in-house legal experience in Higher Education or a related field. Experience conducting effective and timely investigations. Demonstrated ability to exercise discretion, superior judgment, and neutrality in highly sensitive situations involving matters of sex and gender-based discrimination and harassment, sexual misconduct, dating and domestic violence, and stalking. Extensive training and/or experience in issues related to civil rights investigations, hearings, and sanctioning. Experience managing compliance with laws, regulations and policies associated with a comprehensive compliance program for addressing and preventing discrimination and sexual misconduct, as well as employment and affirmative action programs. Experience with conflict resolution. Demonstrated experience working with a diverse and multicultural population and commitment to values of equity, inclusion, and social justice. Experience developing and delivering training related to the core job and compliance functions with a wide range of audiences, including students, staff, and faculty. Possession of a valid driver’s license or the ability to obtain it by date of hire. Preferred Skills: Juris doctorate degree is strongly preferred. Prior experience as a Title IX Coordinator or DHR Administrator is highly desired. Clear analytical thinking and reasoning. Strong leadership and facilitation skills. Experience in an educational institution or large public organization. Working knowledge of college governance. Experience delivering training related to recruitment, conflict resolution, civil rights, employee relations, and/or other functional areas. Evidence of additional training in capacities related to core functions. PHR or SHRM certifications. Department Summary The Division of Administration and Finance is a diverse, collaborative team that provides responsive and exemplary services and stewardship of university assets and resources. Deadline & Application Instructions Storbeck Search is assisting California State University, Fresno with this process. Prospective candidates may arrange a confidential discussion by contacting Susan VanGilder at FresnoStateAVPComplianceCivilRights@storbecksearch.com. Nominations may also be submitted directly to Susan VanGilder. Please include the nominee’s full name, position, institution, and email address. This position is open until filled with an initial application review date of March 15, 2024 . Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Dec 21 2023 Pacific Standard Time Applications close: Closing Date/Time:
City of Tacoma, WA
Tacoma, Washington, United States
Position Description ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 The City of Tacoma is recruiting for an appointive position of Assistant Division Manager in the Operations and Maintenance Division of the Environmental Services Department. As a department we believe everything we do supports healthy neighborhoods and a thriving Puget Sound, leaving a better Tacoma for all. The Assistant Division Manager will oversee the electrical and instrumentation section, plant controls group and warehouse functions of Operation and Maintenance Division. They will direct the maintenance and repair of assets in the sanitary sewer and storm water utilities which includes 49 pump stations and two wastewater treatment plants within the City of Tacoma. Establish equipment and programing standards, training programs, compliance with purchasing, safety and all City of Tacoma personnel and management procedures. This position works closely with O&M division sections, Environmental Services Divisions and other City departments to coordinate and prioritize workload. Essential Duties: Manage staff and programs, including developing and implementing workgroup policies, workload projections, training, and assignments to section staff; conduct performance reviews and oversee and make recommendations regarding performance management. Ensure compliance with applicable permits and regulations; coordinate responses to regulatory agencies and activities related to compliance. Presentations to elected officials, stakeholders, and other groups, as designated. Labor relations including Labor union contract negotiations. Oversee, direct and coordinate projects, division operation and related activities; supervise and participate in the preparation of complex designs, plans, specifications/cost estimates and select, coordinate, and review the work of Engineers/consultants for projects and capital expenditures. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget and monitor expenditures; forecast personnel requirements and authorize purchases within established guidelines. Train and supervise assigned personnel. Coordinate, assign and review work and assist in the selection and evaluation of personnel. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors, and the public. Review/approve purchase and stock item request for the O&M warehouse. Review warehouse performance and compliance with City purchasing policies. Provide oversite and recommendations for division equipment, parts and supply purchasing. Physical Requirements and Working Conditions: Office and outdoor environment subject to occasional travel to a variety of locations to conduct work; may be exposed to typical hazards encountered at work sites in the sanitary industry. Occasional evening and nighttime work to meet schedules and project deadlines and attend public meetings. Subject to emergency calls during off-duty hours. City of Tacoma Recruitment Information: One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work and play. Qualifications MINIMUM EDUCATION *Bachelor's Degree in engineering, business or public administration or directly related field MINIMUM EXPERIENCE 6 years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter. DESIRED QUALIFICATIONS: Background, training and experience in construction management, maintenance techniques and asset management. Knowledge and experience in Programmable logic controllers. Preferred 4 years of experience in the sanitary or surface water field. *Equivalency: 1 year of experience = 1 year of education Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Overseeing and inspecting the work of contractors on major engineering projects. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Apr 11, 2024
Full Time
Position Description ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 The City of Tacoma is recruiting for an appointive position of Assistant Division Manager in the Operations and Maintenance Division of the Environmental Services Department. As a department we believe everything we do supports healthy neighborhoods and a thriving Puget Sound, leaving a better Tacoma for all. The Assistant Division Manager will oversee the electrical and instrumentation section, plant controls group and warehouse functions of Operation and Maintenance Division. They will direct the maintenance and repair of assets in the sanitary sewer and storm water utilities which includes 49 pump stations and two wastewater treatment plants within the City of Tacoma. Establish equipment and programing standards, training programs, compliance with purchasing, safety and all City of Tacoma personnel and management procedures. This position works closely with O&M division sections, Environmental Services Divisions and other City departments to coordinate and prioritize workload. Essential Duties: Manage staff and programs, including developing and implementing workgroup policies, workload projections, training, and assignments to section staff; conduct performance reviews and oversee and make recommendations regarding performance management. Ensure compliance with applicable permits and regulations; coordinate responses to regulatory agencies and activities related to compliance. Presentations to elected officials, stakeholders, and other groups, as designated. Labor relations including Labor union contract negotiations. Oversee, direct and coordinate projects, division operation and related activities; supervise and participate in the preparation of complex designs, plans, specifications/cost estimates and select, coordinate, and review the work of Engineers/consultants for projects and capital expenditures. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget and monitor expenditures; forecast personnel requirements and authorize purchases within established guidelines. Train and supervise assigned personnel. Coordinate, assign and review work and assist in the selection and evaluation of personnel. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors, and the public. Review/approve purchase and stock item request for the O&M warehouse. Review warehouse performance and compliance with City purchasing policies. Provide oversite and recommendations for division equipment, parts and supply purchasing. Physical Requirements and Working Conditions: Office and outdoor environment subject to occasional travel to a variety of locations to conduct work; may be exposed to typical hazards encountered at work sites in the sanitary industry. Occasional evening and nighttime work to meet schedules and project deadlines and attend public meetings. Subject to emergency calls during off-duty hours. City of Tacoma Recruitment Information: One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work and play. Qualifications MINIMUM EDUCATION *Bachelor's Degree in engineering, business or public administration or directly related field MINIMUM EXPERIENCE 6 years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter. DESIRED QUALIFICATIONS: Background, training and experience in construction management, maintenance techniques and asset management. Knowledge and experience in Programmable logic controllers. Preferred 4 years of experience in the sanitary or surface water field. *Equivalency: 1 year of experience = 1 year of education Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Overseeing and inspecting the work of contractors on major engineering projects. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers ! This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/11/24, 4/15/24, *5/13/24, *6/17/24 (Final) Under general supervision, the Assistant Planner performs analytical planning and environmental work in the administration and development of community and general plans, zoning regulations and environmental documents; explains the planning program, policies, local ordinances and State and Federal regulations to the public. Examples of Knowledge and Abilities Knowledge of Applicable federal, state and local laws, codes, ordinances, regulations, policies, and procedures related to urban planning, environmental regulations, and community development Various aspects of human ecological relationships Principles, practices, and techniques of urban and regional planning Principles and practices of governmental planning with particular reference to urbanizing areas Trends and statistics affecting community planning The State Planning, Zoning and Land Use laws, Subdivision Map Act, California Environmental Quality Act, National Environmental Policy Act, and pertinent County ordinances such as the Zoning Code Statistics and graphic presentation techniques Basic principles of urban planning Basic research and statistical methods and procedures Principles, practices and techniques of drafting and graphic design Procedures for gathering land use data Public speaking and presentation techniques Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Ability to Collect, compile, analyze and interpret data pertaining to planning, environmental, land use and zoning issues Prepare technical and statistical documents Prepare required maps and other graphical material Evaluate statistical data and present facts and conclusions Develop and maintain cooperative, effective working relationships with the public, community groups, and other government agencies Communicate clearly and concisely, both verbally and in writing Make effective presentations and respond to questions from various groups, including boards, committees, and the public Interpret and apply applicable federal, state, and local laws, codes, regulations, policies and procedures Keep accurate records and prepare clear and concise reports Formulate options and make recommendations based on data and information collected Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met Use current technologies, tools and equipment to achieve program goals Employment Qualifications Minimum Qualifications Either: 1. Three years of full-time paid experience employed by the County of Sacramento in the class of Planning Technician. Or: 2 . A Bachelor's Degree or higher from an accredited college or university in public administration, ecological studies, environmental planning and management, environmental studies, geography, natural resources, urban or regional planning or other field closely related to the intent of the class. Or: 3. Four years of full-time paid professional experience in environmental, urban and/or regional planning which must have included performing one of the following kinds of planning activities associated with a planning agency: comprehensive, regional, area, or community planning; public infrastructure environmental analysis; plan/proposal review; general plan amendments; CEQA/NEPA document preparation; zoning; land division; housing administration; information services; urban renewal; or planning administration. Note: Related fields above may include archaeology, anthropology, architectural history, biology, botany, business administration, climatology, economics, engineering, geology, historic preservation, hydrology, political science, range management, recreation administration (outdoor resource management), watershed management, and wildlife management. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here (Download PDF reader) or speak to someone in our office before the cut-off date listed in this notice. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications Driver's License : A valid California Driver License, Class C or higher is required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Physical Abilities: While most work will be in an office setting, incumbents will occasionally visit sites of proposed development, construction sites, etc. and be required to: Walk and stand for long periods of time. Individuals who do not meet these requirements due to disability will be reviewed on a case-by-case basis. Working Conditions: While most work will be in an office setting, incumbents will occasionally visit sites of proposed development, construction sites, etc. and be required to: Work outside in all types of climatic conditions including inclement, very hot and/or cold weather. Work on rough, uneven terrain. Work in loud or noisy areas. Work near vehicular traffic. Work around dirt, dust, fumes and/or odors. Work around machinery and equipment with moving parts. Work in potentially hazardous areas. Background/Criminal History : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 6/17/2024 5:00 PM Pacific
Mar 07, 2024
The Position Come join one of Forbes Magazine's Best Employers ! This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/11/24, 4/15/24, *5/13/24, *6/17/24 (Final) Under general supervision, the Assistant Planner performs analytical planning and environmental work in the administration and development of community and general plans, zoning regulations and environmental documents; explains the planning program, policies, local ordinances and State and Federal regulations to the public. Examples of Knowledge and Abilities Knowledge of Applicable federal, state and local laws, codes, ordinances, regulations, policies, and procedures related to urban planning, environmental regulations, and community development Various aspects of human ecological relationships Principles, practices, and techniques of urban and regional planning Principles and practices of governmental planning with particular reference to urbanizing areas Trends and statistics affecting community planning The State Planning, Zoning and Land Use laws, Subdivision Map Act, California Environmental Quality Act, National Environmental Policy Act, and pertinent County ordinances such as the Zoning Code Statistics and graphic presentation techniques Basic principles of urban planning Basic research and statistical methods and procedures Principles, practices and techniques of drafting and graphic design Procedures for gathering land use data Public speaking and presentation techniques Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Ability to Collect, compile, analyze and interpret data pertaining to planning, environmental, land use and zoning issues Prepare technical and statistical documents Prepare required maps and other graphical material Evaluate statistical data and present facts and conclusions Develop and maintain cooperative, effective working relationships with the public, community groups, and other government agencies Communicate clearly and concisely, both verbally and in writing Make effective presentations and respond to questions from various groups, including boards, committees, and the public Interpret and apply applicable federal, state, and local laws, codes, regulations, policies and procedures Keep accurate records and prepare clear and concise reports Formulate options and make recommendations based on data and information collected Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met Use current technologies, tools and equipment to achieve program goals Employment Qualifications Minimum Qualifications Either: 1. Three years of full-time paid experience employed by the County of Sacramento in the class of Planning Technician. Or: 2 . A Bachelor's Degree or higher from an accredited college or university in public administration, ecological studies, environmental planning and management, environmental studies, geography, natural resources, urban or regional planning or other field closely related to the intent of the class. Or: 3. Four years of full-time paid professional experience in environmental, urban and/or regional planning which must have included performing one of the following kinds of planning activities associated with a planning agency: comprehensive, regional, area, or community planning; public infrastructure environmental analysis; plan/proposal review; general plan amendments; CEQA/NEPA document preparation; zoning; land division; housing administration; information services; urban renewal; or planning administration. Note: Related fields above may include archaeology, anthropology, architectural history, biology, botany, business administration, climatology, economics, engineering, geology, historic preservation, hydrology, political science, range management, recreation administration (outdoor resource management), watershed management, and wildlife management. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here (Download PDF reader) or speak to someone in our office before the cut-off date listed in this notice. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications Driver's License : A valid California Driver License, Class C or higher is required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Physical Abilities: While most work will be in an office setting, incumbents will occasionally visit sites of proposed development, construction sites, etc. and be required to: Walk and stand for long periods of time. Individuals who do not meet these requirements due to disability will be reviewed on a case-by-case basis. Working Conditions: While most work will be in an office setting, incumbents will occasionally visit sites of proposed development, construction sites, etc. and be required to: Work outside in all types of climatic conditions including inclement, very hot and/or cold weather. Work on rough, uneven terrain. Work in loud or noisy areas. Work near vehicular traffic. Work around dirt, dust, fumes and/or odors. Work around machinery and equipment with moving parts. Work in potentially hazardous areas. Background/Criminal History : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 6/17/2024 5:00 PM Pacific
CITY OF OAKLAND, CA
Oakland, California, United States
The Position ***Continuous Recruitment*** Recruitment may close at any time Interested candidates are encouraged to apply immediately The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The City of Oakland is currently recruiting to fill fifteen (15) Assistant Engineer II (Office) vacancies within the Oakland Public Works Department, the Planning and Building Department and the Department of Transportation . The ideal candidate will work in a dynamic environment performing extensive technical and non-technical reviews of building structures for compliance with state laws and local regulations as well as possess basic knowledge of civil/structural engineering principles; excellent written and verbal communication skills; and works well in both a team and individual setting. Under general supervision in the Oakland Public Works Department (OPW), the Planning and Building Department (PBD) or the Department of Transportation (DOT) , performs civil engineering work; plans and designs street, storm, sewer, traffic systems, and other public works projects; acts as resident engineer on medium to small size public works projects; reviews engineering reports, drawings, and calculations for buildings, structures, streets, sewers, and other similar facilities to ensure compliance with codes, regulations, and ordinances; may perform plan check; may provide technical direction to Assistant Engineer I and assigned personnel; and performs related duties as assigned. This is a first working level in the professional engineering series and incumbents possess an Engineer-in-Training certificate. Incumbents have a good working knowledge of various aspects of civil engineering including land development, planning, design, construction, and maintenance of a wide variety of civil engineering projects, as well as building design standards and regulations. This classification can be distinguished from a Civil Engineer in that the latter requires the registration as a Civil Engineer, can perform as Engineer-in-Charge, is responsible for large and complex construction projects, and provides lead and technical direction. Assistant Engineer IIs may be assigned to work in the areas: design, construction, engineering/land use, and plan check. The incumbent receives general supervision from a Civil Engineer, Supervising Civil Engineer, Transportation Engineer, Supervising Transportation Engineer, Senior Transportation Planner or Transportation Planner III and may provide technical direction to Assistant Engineer I and assigned personnel. This is a public contact position. Although no current vacancies require a specific language, bilingual skills are highly desirable, and the eligible list may be used to fill future vacancies that may require bilingual skills. The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable. Flexible Staffing: This classification has been designated for flexible staffing. Incumbents in the Assistant Engineer I classification may be eligible to advance without formal examination to the Assistant Engineer II classification in accordance with established City flexible staffing policies and procedures. This recruitment may close without notice once a sufficient number of applications have been received. * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Examples of Duties Duties may include, but are not limited to the following: Perform a broad range of design activities in preparing plans, specifications, and cost estimates; assist in the development of design procedures; interpret the application of design criteria; check plans, calculations, and specifications for accuracy of design and completeness, and for conformance to applicable codes, regulations, and ordinances. May assist Civil Engineer on large and complex Public Works construction projects or act as resident engineer on medium to small size projects; coordinate capital improvements projects with contractors, utility companies, other agencies, and the general public; interpret and plot survey data; performs some field inspection; administer construction contracts; prepare daily progress and final reports when assigned to field duties. Interpret and enforce codes, regulations, and ordinances in the performance of plan check activities; calculate building valuation; review and approves routine subdivision and land development proposals for compliance with engineering standards; coordinate plan review process with other departments and agencies; process applications for street/path vacations, encroachments, and easements. Prepare routine engineering reports, correspondence, agreements and Council resolutions; assist in preparing legal property descriptions; provide technical information, including code assistance to staff, design professionals, contractors, property owners, and the public; review and approve minor construction plans and related documents for compliance with state and local building codes and regulations; investigate routine complaints regarding existing conditions of buildings and public works facilities. Drive a vehicle to work site; may be required to walk uneven surfaces, climb ladders or crawl into closed areas to perform site inspections, take measurements or other field duties; protective wear such as hard hat and boots may be required. Operate a computer to perform computer aided design duties and may sit or stand for periods of time depending on assignment. Minimum Requirements for Application Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable. Education: A Bachelor's degree in Civil Engineering from a college or university. A Master's degree in a civil engineering related discipline may be substituted for one (1) year of experience. Experience: Two (2) years of civil engineering experience. License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Possession of a valid Engineer-in-Training (EIT) certificate. FLEXIBLE STAFFING Incumbents in the Assistant Engineer I classification are eligible to promote to the Assistant Engineer II classification in accordance with established City policy related to flexible staffing. KNOWLEDGE AND ABILITIES Knowledge of: Civil engineering principles and practices and their application to building structures and municipal public works. Municipal public works design and construction of street, highways, bridges, and other public works facilities and transportation projects; strength of materials and stress analysis. Construction methods and materials, including survey and inspection; building construction practices and cost estimating. Contract administration. Principles and practices of designing and drafting, including the use of computer aided design. Building Codes, California Streets and Highways Code, and related codes and regulations. Computer systems and software applications. Ability to: Apply established principles and practices of civil engineering. Prepare accurate plans, specifications, cost estimates and engineering reports, utilize plot survey data, and make accurate engineering computations and drawings; interpret and plot survey data. Write clear, concise reports, correspondence, and memoranda; prepare agreements and compile accurate records. Analyze and evaluate design drawings and specifications; identify code deficiencies. Provide technical direction and training to other staff. Communicate effectively and establish and maintain effective working relationships with those contacted in the performance of required duties. Utilize computer systems and software applications . Establish and maintain effective working relationships with those contacted in the performance of required duties. Supplemental Information The Selection Process Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, copy of Engineer-in-Training (EIT) certificate, and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your Engineer-in-Training (EIT) certificate to your online application. Applications submitted without all required materials will not be given further consideration. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Work stations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Due to current events and pandemic-related safety concerns, City facilities may be closed to the public. Our online application system is provided by GovernmentJobs . If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday . You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alanna Butler at abutler@oaklandca.gov . Date of Examination: TBD The City of Oakland is an EEO/ADA Employer. The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: Continuous
Apr 21, 2024
Full Time
The Position ***Continuous Recruitment*** Recruitment may close at any time Interested candidates are encouraged to apply immediately The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The City of Oakland is currently recruiting to fill fifteen (15) Assistant Engineer II (Office) vacancies within the Oakland Public Works Department, the Planning and Building Department and the Department of Transportation . The ideal candidate will work in a dynamic environment performing extensive technical and non-technical reviews of building structures for compliance with state laws and local regulations as well as possess basic knowledge of civil/structural engineering principles; excellent written and verbal communication skills; and works well in both a team and individual setting. Under general supervision in the Oakland Public Works Department (OPW), the Planning and Building Department (PBD) or the Department of Transportation (DOT) , performs civil engineering work; plans and designs street, storm, sewer, traffic systems, and other public works projects; acts as resident engineer on medium to small size public works projects; reviews engineering reports, drawings, and calculations for buildings, structures, streets, sewers, and other similar facilities to ensure compliance with codes, regulations, and ordinances; may perform plan check; may provide technical direction to Assistant Engineer I and assigned personnel; and performs related duties as assigned. This is a first working level in the professional engineering series and incumbents possess an Engineer-in-Training certificate. Incumbents have a good working knowledge of various aspects of civil engineering including land development, planning, design, construction, and maintenance of a wide variety of civil engineering projects, as well as building design standards and regulations. This classification can be distinguished from a Civil Engineer in that the latter requires the registration as a Civil Engineer, can perform as Engineer-in-Charge, is responsible for large and complex construction projects, and provides lead and technical direction. Assistant Engineer IIs may be assigned to work in the areas: design, construction, engineering/land use, and plan check. The incumbent receives general supervision from a Civil Engineer, Supervising Civil Engineer, Transportation Engineer, Supervising Transportation Engineer, Senior Transportation Planner or Transportation Planner III and may provide technical direction to Assistant Engineer I and assigned personnel. This is a public contact position. Although no current vacancies require a specific language, bilingual skills are highly desirable, and the eligible list may be used to fill future vacancies that may require bilingual skills. The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable. Flexible Staffing: This classification has been designated for flexible staffing. Incumbents in the Assistant Engineer I classification may be eligible to advance without formal examination to the Assistant Engineer II classification in accordance with established City flexible staffing policies and procedures. This recruitment may close without notice once a sufficient number of applications have been received. * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Examples of Duties Duties may include, but are not limited to the following: Perform a broad range of design activities in preparing plans, specifications, and cost estimates; assist in the development of design procedures; interpret the application of design criteria; check plans, calculations, and specifications for accuracy of design and completeness, and for conformance to applicable codes, regulations, and ordinances. May assist Civil Engineer on large and complex Public Works construction projects or act as resident engineer on medium to small size projects; coordinate capital improvements projects with contractors, utility companies, other agencies, and the general public; interpret and plot survey data; performs some field inspection; administer construction contracts; prepare daily progress and final reports when assigned to field duties. Interpret and enforce codes, regulations, and ordinances in the performance of plan check activities; calculate building valuation; review and approves routine subdivision and land development proposals for compliance with engineering standards; coordinate plan review process with other departments and agencies; process applications for street/path vacations, encroachments, and easements. Prepare routine engineering reports, correspondence, agreements and Council resolutions; assist in preparing legal property descriptions; provide technical information, including code assistance to staff, design professionals, contractors, property owners, and the public; review and approve minor construction plans and related documents for compliance with state and local building codes and regulations; investigate routine complaints regarding existing conditions of buildings and public works facilities. Drive a vehicle to work site; may be required to walk uneven surfaces, climb ladders or crawl into closed areas to perform site inspections, take measurements or other field duties; protective wear such as hard hat and boots may be required. Operate a computer to perform computer aided design duties and may sit or stand for periods of time depending on assignment. Minimum Requirements for Application Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable. Education: A Bachelor's degree in Civil Engineering from a college or university. A Master's degree in a civil engineering related discipline may be substituted for one (1) year of experience. Experience: Two (2) years of civil engineering experience. License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Possession of a valid Engineer-in-Training (EIT) certificate. FLEXIBLE STAFFING Incumbents in the Assistant Engineer I classification are eligible to promote to the Assistant Engineer II classification in accordance with established City policy related to flexible staffing. KNOWLEDGE AND ABILITIES Knowledge of: Civil engineering principles and practices and their application to building structures and municipal public works. Municipal public works design and construction of street, highways, bridges, and other public works facilities and transportation projects; strength of materials and stress analysis. Construction methods and materials, including survey and inspection; building construction practices and cost estimating. Contract administration. Principles and practices of designing and drafting, including the use of computer aided design. Building Codes, California Streets and Highways Code, and related codes and regulations. Computer systems and software applications. Ability to: Apply established principles and practices of civil engineering. Prepare accurate plans, specifications, cost estimates and engineering reports, utilize plot survey data, and make accurate engineering computations and drawings; interpret and plot survey data. Write clear, concise reports, correspondence, and memoranda; prepare agreements and compile accurate records. Analyze and evaluate design drawings and specifications; identify code deficiencies. Provide technical direction and training to other staff. Communicate effectively and establish and maintain effective working relationships with those contacted in the performance of required duties. Utilize computer systems and software applications . Establish and maintain effective working relationships with those contacted in the performance of required duties. Supplemental Information The Selection Process Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, copy of Engineer-in-Training (EIT) certificate, and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your Engineer-in-Training (EIT) certificate to your online application. Applications submitted without all required materials will not be given further consideration. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Work stations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Due to current events and pandemic-related safety concerns, City facilities may be closed to the public. Our online application system is provided by GovernmentJobs . If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday . You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alanna Butler at abutler@oaklandca.gov . Date of Examination: TBD The City of Oakland is an EEO/ADA Employer. The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: Continuous
City of Sacramento, CA
Sacramento, California, United States
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. The Community Development Department is seeking an experienced leader as the Assistant Director to support and assist the department director in the management and direction of the department. The Assistant Director oversees administrative operations and programs within the department; collaborates with division managers on strategic planning; and coordinates activities with other departments, outside agencies, and other stakeholders. IDEAL CANDIDATE STATEMENT The ideal candidate will possess extensive knowledge of the administrative and operational requirements of the Community Development Department. The ideal candidate will be experienced in financial planning, budgeting, strategic decision-making, and local government personnel practices. The ideal candidate will desire to continue the development the department’s culture that focuses on diversity, equity, and inclusion with outstanding customer service. The ideal candidate will have exceptional interpersonal and communication skills including an aptitude for delivering reliable, responsive, and tactful responses to internal and external stakeholders. The ideal candidate will have a continuous improvement mindset. The Assistant Director assists the department director in the management and direction of the operations of a department. This position interfaces with City Officials, Department and Division Managers, Boards and Commissions, City Council and other agencies; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; ensures that projects and services are adhering to established plans, standards, and procedures; reviews all project activities, processes, and services; creates and implements policies governing the department's function, and assists in policy decisions that may have citywide impact; and designs and establishes outcome measures, customer service methods and processes. DISTINGUISHING CHARACTERISTICS This management level classification may be populated with multiple incumbents citywide who exercise a broad range of authority over complex projects or programs. The Assistant Director operates from general directives or broadly defined missions as they relate to the Department's goals and objectives. This classification is distinguished from the director of the department in that the latter provides executive direction and oversight, and is the principal administrator of the department. The Assistant Director is authorized by the department director to act on their behalf on all aspects of department operations. This position differs from division manager classifications in that the latter oversee the operations of a division within a department, while the Assistant Director is responsible for all divisions within a department and has a broader scope of contact. SUPERVISION RECEIVED AND EXERCISED Limited direction is provided by the director of a department. The incumbent may supervise professional, technical, and/or support staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Plans, organizes, manages, leads, and evaluates the overall operations of the department. Under direction of the department director, has authority for support of all department staff. Meets with the department director, division managers, and other key department staff to share information and discuss issues regarding projects, policies and programs, and to determine priorities and resource management issues on a regular basis. Develops priorities, approach, and strategies regarding organizational development/ improvement initiatives; develops, plans, and implements Department goals and objectives in accordance with the core purpose, mission, vision, and values of the organization; develops, recommends, and administers policies and procedures; identifies, develops, and implements initiatives to improve service delivery with other City departments and public/regional agencies. Directs the provision of services that implements and enforces state laws and local ordinances/codes pertaining to field of department. Reviews legislation and assures compliance with laws, regulations, statutes, and codes that impact department operations. Selects, assigns, trains, directs, and evaluates subordinate staff, including subordinate managers, supervisors, professionals, and others; discusses, negotiates, and resolves personnel issues/ conflicts with staff, unions, and labor relations. Provides consultation and oversight to the Department's strategic planning efforts and participates in planning/design teams to develop direction, recommendations, and strategies for department development and improvement initiatives. Negotiates, arbitrates, and revolves program, project, and policy issues/conflicts with other departments and community/ business stakeholders. Attends City Council meetings; meets with the City Manager's Office and City Council regarding new programs, project/program status, sensitive/controversial issues; coordinates assigned activities with City Officials, other City departments, and outside agencies as appropriate; participates on committees and boards, and in community activities as assigned; outreach to community and industry, attends meetings, conferences, and workshops. Analyzes fiscal data to identify and project resource needs; recommends needed resources. Prepares complex statistical and narrative program reports, correspondence, and other documents. Directs the provision of services to safeguard the interest of the general public. Other duties may be performed as required; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Federal, state, and local laws, standards, regulations, and policies pertaining to departmental operations. Technology and its application to efficient City operations. Principles of supervision, organization and administration. Budget preparation and administration. Skill in: Strategic organizational planning and management. Public speaking and meeting facilitation. Leadership and mediation. Ability to: Plan, direct, and supervise division operations and activities. Analyze facts and exercise sound judgment in decision-making. Communicate effectively both orally and in writing. Assimilate and integrate the concerns, needs and desires of citizens, neighborhood associations, the development industry, and other City management. Establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural backgrounds regardless of race, religion, age, sex, disability, or political affiliation. EXPERIENCE AND EDUCATION Experience: Seven years of progressively responsible professional administrative and analytical experience in municipal government, including five years of project management and supervision. -AND- Education: A Bachelor's degree from an accredited college with major coursework in public or business administration, political science, economics, urban or regional planning, engineering, or other related field. A Master's degree in one of these fields is desirable. Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting . If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 5/10/2024 11:59 PM Pacific
Apr 20, 2024
Full Time
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. The Community Development Department is seeking an experienced leader as the Assistant Director to support and assist the department director in the management and direction of the department. The Assistant Director oversees administrative operations and programs within the department; collaborates with division managers on strategic planning; and coordinates activities with other departments, outside agencies, and other stakeholders. IDEAL CANDIDATE STATEMENT The ideal candidate will possess extensive knowledge of the administrative and operational requirements of the Community Development Department. The ideal candidate will be experienced in financial planning, budgeting, strategic decision-making, and local government personnel practices. The ideal candidate will desire to continue the development the department’s culture that focuses on diversity, equity, and inclusion with outstanding customer service. The ideal candidate will have exceptional interpersonal and communication skills including an aptitude for delivering reliable, responsive, and tactful responses to internal and external stakeholders. The ideal candidate will have a continuous improvement mindset. The Assistant Director assists the department director in the management and direction of the operations of a department. This position interfaces with City Officials, Department and Division Managers, Boards and Commissions, City Council and other agencies; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; ensures that projects and services are adhering to established plans, standards, and procedures; reviews all project activities, processes, and services; creates and implements policies governing the department's function, and assists in policy decisions that may have citywide impact; and designs and establishes outcome measures, customer service methods and processes. DISTINGUISHING CHARACTERISTICS This management level classification may be populated with multiple incumbents citywide who exercise a broad range of authority over complex projects or programs. The Assistant Director operates from general directives or broadly defined missions as they relate to the Department's goals and objectives. This classification is distinguished from the director of the department in that the latter provides executive direction and oversight, and is the principal administrator of the department. The Assistant Director is authorized by the department director to act on their behalf on all aspects of department operations. This position differs from division manager classifications in that the latter oversee the operations of a division within a department, while the Assistant Director is responsible for all divisions within a department and has a broader scope of contact. SUPERVISION RECEIVED AND EXERCISED Limited direction is provided by the director of a department. The incumbent may supervise professional, technical, and/or support staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Plans, organizes, manages, leads, and evaluates the overall operations of the department. Under direction of the department director, has authority for support of all department staff. Meets with the department director, division managers, and other key department staff to share information and discuss issues regarding projects, policies and programs, and to determine priorities and resource management issues on a regular basis. Develops priorities, approach, and strategies regarding organizational development/ improvement initiatives; develops, plans, and implements Department goals and objectives in accordance with the core purpose, mission, vision, and values of the organization; develops, recommends, and administers policies and procedures; identifies, develops, and implements initiatives to improve service delivery with other City departments and public/regional agencies. Directs the provision of services that implements and enforces state laws and local ordinances/codes pertaining to field of department. Reviews legislation and assures compliance with laws, regulations, statutes, and codes that impact department operations. Selects, assigns, trains, directs, and evaluates subordinate staff, including subordinate managers, supervisors, professionals, and others; discusses, negotiates, and resolves personnel issues/ conflicts with staff, unions, and labor relations. Provides consultation and oversight to the Department's strategic planning efforts and participates in planning/design teams to develop direction, recommendations, and strategies for department development and improvement initiatives. Negotiates, arbitrates, and revolves program, project, and policy issues/conflicts with other departments and community/ business stakeholders. Attends City Council meetings; meets with the City Manager's Office and City Council regarding new programs, project/program status, sensitive/controversial issues; coordinates assigned activities with City Officials, other City departments, and outside agencies as appropriate; participates on committees and boards, and in community activities as assigned; outreach to community and industry, attends meetings, conferences, and workshops. Analyzes fiscal data to identify and project resource needs; recommends needed resources. Prepares complex statistical and narrative program reports, correspondence, and other documents. Directs the provision of services to safeguard the interest of the general public. Other duties may be performed as required; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Federal, state, and local laws, standards, regulations, and policies pertaining to departmental operations. Technology and its application to efficient City operations. Principles of supervision, organization and administration. Budget preparation and administration. Skill in: Strategic organizational planning and management. Public speaking and meeting facilitation. Leadership and mediation. Ability to: Plan, direct, and supervise division operations and activities. Analyze facts and exercise sound judgment in decision-making. Communicate effectively both orally and in writing. Assimilate and integrate the concerns, needs and desires of citizens, neighborhood associations, the development industry, and other City management. Establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural backgrounds regardless of race, religion, age, sex, disability, or political affiliation. EXPERIENCE AND EDUCATION Experience: Seven years of progressively responsible professional administrative and analytical experience in municipal government, including five years of project management and supervision. -AND- Education: A Bachelor's degree from an accredited college with major coursework in public or business administration, political science, economics, urban or regional planning, engineering, or other related field. A Master's degree in one of these fields is desirable. Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting . If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 5/10/2024 11:59 PM Pacific
Description THE COUNTY OF EL DORADO The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting. THE OPPORTUNITY Sr. Office Assistants are used in almost every County Department. They perform a variety of routine to complex advanced and specialized clerical work of above average difficulty and complexity in areas such as legal documents, personnel functions, insurance claims, contracts, proposals, treatment authorization forms, and program eligibility forms; may serve as a lead worker over a group of office support staff; and performs related duties as assigned. The selected candidate will have the opportunity to: Provide lead direction and training to a small group of office support staff, if assigned. Provide input into employee performance, selection and other personnel decisions, if assigned. Perform advanced and specialized office support work which typically require some specialized subject matter knowledge, including interpretation and/or explanation of program policies and procedures as well as coordination of detailed or specialized office activities related to the department to which assigned. Provide specialized department information, including detailed program-specific information, to County executives, managers, clients, outside agencies, and others; search for, receive, and explain complex rules, regulations, policies, procedures, and technical office operations; explain external laws, regulations, ordinances, and policies as they relate to clerical/technical/office functions. Assist clients in completing complex forms for the purpose of documenting specialized program-related information; provide advanced customer service in a calm, helpful, and effective manner. Research, compile, maintain, and process statistical, financial, and/or other numerical data to support specialized office functions; create spreadsheets, logs, and other clerical tools to assist with maintaining information. For a full description of duties and responsibilities, please review the job description here . Human Resources will assess your application to determine if you are minimally qualified using the following recommendations. A ny combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying. Equivalent to graduation from high school -AND- Two (2) years of general clerical or office support experience, including at least one (1) year at a level equivalent to the County's class of Office Assistant II. Depending on assignment, previous knowledge and experience in the assigned area is desirable. Licenses and Certifications: Possession of, or ability to obtain, a valid California Driver's License by time of appointment and a satisfactory driving record. Click here to view the minimum qualifications for Sr. Office Assistant, as well as the physical, environmental, and working conditions. SUBMIT YOUR APPLICATION Apply online by clicking the 'Apply' link at the top of this announcement. When your online application and responses to the required supplemental questions are complete, click 'Accept'. A job application for El Dorado County must be completed for each position for which you are applying. A resume will not be accepted in place of an application. Please submit all information as required on the job bulletin for which you are applying. If you have any questions regarding this recruitment, contact Kelly Gatchet in Human Resources at kelly.gatchet@edcgov.us. RECRUITMENT PROCESS The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process. A written exam will be utilized to determine an applicant's ranking and placement on the eligibility list. The examination has been tentatively scheduled for May 7, 2024. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email prior to the examination. If you have taken this examination within six (6) months prior to the scheduled date of the examination, your score will automatically be transferred to this exam and you are not permitted sit for this examination. If you have taken this examination from greater than six (6) months but within twelve (12) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred. A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines. For more information on the recruitment process, click here. Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. ADDITIONAL INFORMATION T he County of El Dorado is recruiting applicants for Sr. Office Assistant. This recruitment will establish a list for the purpose of filling current and future full-time, part-time, and extra help vacancies for at least three (3) months. We currently have the following vacancies : One (1) full-time vacancy in the Health and Human Services Agency , Public Health Division , located in Placerville, CA. One (1) full-time vacancy in the Health and Human Services Agency , Behavioral Health Division , located in Placerville, CA One (1) full-time vacancy in the Health and Human Services Agency , Social Services Division-In Home Supportive Services (IHSS), located in Placerville, CA. One (1) full-time vacancy in the Health and Human Services Agency, Social Services Division, located in Placerville, CA. One (1) full-time vacancy in the Health and Human Services Agency, Social Services Division-Child Welfare Services (CWS), located in Placerville, CA. Click here for Frequently Asked Questions. The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply. Not just rustic mining towns and historic sites. Today, El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history. Escape the traffic and smog because El Dorado County is just: 40 miles from Downtown Sacramento 50 miles from Sacramento Airport 129 miles to San Francisco Here are a few of the many activities and events available throughout El Dorado County: Hiking, Camping, Fishing, Boating, and Watersports Skiing and Snowboarding Live Music and Music Festivals Local Craft Breweries and Wineries El Dorado County Fair Placerville Speedway Farm to Fork Restaurants Local Shopping Gems Employees who are buying a home in El Dorado County may qualify for down payment assistance. Click here for more information. CHECK OUT OUR VIDEO TO LEARN MORE! The County of El Dorado is committed to providing a comprehensive, flexible benefits program to meet your needs! For your Health and Well-Being: Medical Dental Vision Flexible Spending Accounts - FSA & HSA Employee Assistance Program (EAP) Basic Life Insurance Long Term Disability (LTD) Discounts on gym memberships For your Financial Future: CalPERS Retirement Deferred Compensation (457) Plans Optional Life Insurance For your Work/Life Balance: Paid Holidays Floating Holidays Vacation and sick leave accruals To learn more about the benefits offered by the County of El Dorado please visit our website located here . Extra help employees are not considered regular employees, therefore do not attain civil service status, and do not receive benefits or paid leaves; however, they do accrue sick leave consistent with the law. Closing Date/Time: 5/1/2024 11:59 PM Pacific
Apr 18, 2024
Full Time
Description THE COUNTY OF EL DORADO The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting. THE OPPORTUNITY Sr. Office Assistants are used in almost every County Department. They perform a variety of routine to complex advanced and specialized clerical work of above average difficulty and complexity in areas such as legal documents, personnel functions, insurance claims, contracts, proposals, treatment authorization forms, and program eligibility forms; may serve as a lead worker over a group of office support staff; and performs related duties as assigned. The selected candidate will have the opportunity to: Provide lead direction and training to a small group of office support staff, if assigned. Provide input into employee performance, selection and other personnel decisions, if assigned. Perform advanced and specialized office support work which typically require some specialized subject matter knowledge, including interpretation and/or explanation of program policies and procedures as well as coordination of detailed or specialized office activities related to the department to which assigned. Provide specialized department information, including detailed program-specific information, to County executives, managers, clients, outside agencies, and others; search for, receive, and explain complex rules, regulations, policies, procedures, and technical office operations; explain external laws, regulations, ordinances, and policies as they relate to clerical/technical/office functions. Assist clients in completing complex forms for the purpose of documenting specialized program-related information; provide advanced customer service in a calm, helpful, and effective manner. Research, compile, maintain, and process statistical, financial, and/or other numerical data to support specialized office functions; create spreadsheets, logs, and other clerical tools to assist with maintaining information. For a full description of duties and responsibilities, please review the job description here . Human Resources will assess your application to determine if you are minimally qualified using the following recommendations. A ny combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying. Equivalent to graduation from high school -AND- Two (2) years of general clerical or office support experience, including at least one (1) year at a level equivalent to the County's class of Office Assistant II. Depending on assignment, previous knowledge and experience in the assigned area is desirable. Licenses and Certifications: Possession of, or ability to obtain, a valid California Driver's License by time of appointment and a satisfactory driving record. Click here to view the minimum qualifications for Sr. Office Assistant, as well as the physical, environmental, and working conditions. SUBMIT YOUR APPLICATION Apply online by clicking the 'Apply' link at the top of this announcement. When your online application and responses to the required supplemental questions are complete, click 'Accept'. A job application for El Dorado County must be completed for each position for which you are applying. A resume will not be accepted in place of an application. Please submit all information as required on the job bulletin for which you are applying. If you have any questions regarding this recruitment, contact Kelly Gatchet in Human Resources at kelly.gatchet@edcgov.us. RECRUITMENT PROCESS The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process. A written exam will be utilized to determine an applicant's ranking and placement on the eligibility list. The examination has been tentatively scheduled for May 7, 2024. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email prior to the examination. If you have taken this examination within six (6) months prior to the scheduled date of the examination, your score will automatically be transferred to this exam and you are not permitted sit for this examination. If you have taken this examination from greater than six (6) months but within twelve (12) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred. A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines. For more information on the recruitment process, click here. Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. ADDITIONAL INFORMATION T he County of El Dorado is recruiting applicants for Sr. Office Assistant. This recruitment will establish a list for the purpose of filling current and future full-time, part-time, and extra help vacancies for at least three (3) months. We currently have the following vacancies : One (1) full-time vacancy in the Health and Human Services Agency , Public Health Division , located in Placerville, CA. One (1) full-time vacancy in the Health and Human Services Agency , Behavioral Health Division , located in Placerville, CA One (1) full-time vacancy in the Health and Human Services Agency , Social Services Division-In Home Supportive Services (IHSS), located in Placerville, CA. One (1) full-time vacancy in the Health and Human Services Agency, Social Services Division, located in Placerville, CA. One (1) full-time vacancy in the Health and Human Services Agency, Social Services Division-Child Welfare Services (CWS), located in Placerville, CA. Click here for Frequently Asked Questions. The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply. Not just rustic mining towns and historic sites. Today, El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history. Escape the traffic and smog because El Dorado County is just: 40 miles from Downtown Sacramento 50 miles from Sacramento Airport 129 miles to San Francisco Here are a few of the many activities and events available throughout El Dorado County: Hiking, Camping, Fishing, Boating, and Watersports Skiing and Snowboarding Live Music and Music Festivals Local Craft Breweries and Wineries El Dorado County Fair Placerville Speedway Farm to Fork Restaurants Local Shopping Gems Employees who are buying a home in El Dorado County may qualify for down payment assistance. Click here for more information. CHECK OUT OUR VIDEO TO LEARN MORE! The County of El Dorado is committed to providing a comprehensive, flexible benefits program to meet your needs! For your Health and Well-Being: Medical Dental Vision Flexible Spending Accounts - FSA & HSA Employee Assistance Program (EAP) Basic Life Insurance Long Term Disability (LTD) Discounts on gym memberships For your Financial Future: CalPERS Retirement Deferred Compensation (457) Plans Optional Life Insurance For your Work/Life Balance: Paid Holidays Floating Holidays Vacation and sick leave accruals To learn more about the benefits offered by the County of El Dorado please visit our website located here . Extra help employees are not considered regular employees, therefore do not attain civil service status, and do not receive benefits or paid leaves; however, they do accrue sick leave consistent with the law. Closing Date/Time: 5/1/2024 11:59 PM Pacific
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Assistant Director of Technology Services Job Category: Classified Administrators and Managers Job Opening Date: April 17, 2024 Job Closing Date: May 07, 2024 Location: Saddleback College Work Location: Mission Viejo, CA Department: Technology Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00 am - 5:00 pm Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Starting at $126,072- $177,408 annually Required Documents: Resume and Cover Letter Job Description: Application materials must be received by 11:59 pm on 05/06/2024. Required Documents: Must attach Resume and Cover Letter to be considered for the position. NOTICE : Employment in this position is contingent upon funding by 100% SC Redevelopment Allocation. SUMMARY DESCRIPTION Under the direction of the College Director of Technology Services, or designee of the President, assist in managing the college technology department operations, and assigned large college-level projects of a comprehensive technology department that includes, audio-visual and broadcast systems, along with related programs and services provided by department; and by performing the Director's duties when absent or as assigned. To act as liaison on assigned College and District-level technology projects, including contributing to efforts relative to technology needs assessments, coordinating technology-related schedules with construction and technology schedules, providing supporting documentation; and participating in assigned District and College meetings for the planning, design, construction, implementation or remodeling of College facilities as assigned. To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. REPRESENTATIVE DUTIES The following duties are typical for this position. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Assist the Director of Technology Services in directing the College's technology projects and/or technology center, provide College-wide technology support services related to information and assistance for users, equipment service and repair, software implementation and related development, installation and repair; network support, internet access, academic/administrative systems; technology standards and specifications; campus software licensing and technology purchasing; and provide technology support for campus and community-wide events as they relate to projects. 2. Manage help desk operations, technology projects and serve as a central point of contact to complete end user requests in regards to problems or implementations at the desktop/workstation and networking level. Ensure all established departmental procedures are followed. Attend all technology and construction meetings and coordinate proper resources to ensure timely and correct responses to all Requests for Information (RFI) and Request for Proposal (RFP). Ensure all college standards are adhere to in all construction and technology projects. 3. Coordinate College-level user and project implementation related support with District IT for District-wide IT services, such as voice, video, servers and data systems; direct technical staff that maintain the campus telephone and voicemail system; network systems; manage user adds, moves, changes, and telephone assignments at the College level; maintain voicemail accounts; coordinate the purchase of IT-related equipment and systems, such as complex networking systems, data systems, desktops, college servers, SAN, VDI, backup, business continuity, and audio/visual systems, and imaging systems as assigned by Director. 4. Assist in coordinating with District IT when developing specifications for building infrastructure for voice, video network and data systems; assist in writing bid specifications and coordinating with outside vendors for the purchase and installation of voice, video, network and data systems; assist in coordinating, monitoring and evaluating the work of external contractors, ensuring the timely completion of contractual requirements; and maintain complex Cisco and other vendor networking, voice, video and data systems after installation. 5. Work with the District Purchasing, Facilities planning, College Facilities, and other offices to develop bid documents for assigned College technology projects; and evaluate technology and broadcast systems and other equipment; and coordinate with College personnel to determine replacement needs of existing equipment. 6. Assist in coordinating with College and contract personnel when identifying needs to ensure that the most up-to-date technology is used; represent College's technological point of view and position at assigned District and College meetings; 7. Train, supervise and evaluate the performance of assigned technical and support personnel; delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work. 8. Attend, collaborate and contribute, as assigned, in meetings with vendors, contractors, administrators, faculty and staff; coordinate and supervise the updating and implementation of College-level improvement projects with vendors, consultants, staff and faculty as directed; and coordinate with District Services on various services for District managed projects. 9. Attend assigned meetings of College and District-wide committees, which may include contributing to the review of the policies and practices for providing technology services; provide College perspective relative to the parameters and criteria for project designs and College established standards; and assist in implementing design and technical standards and ensure these design and standards are adhere to. 10. Assist in setting priorities and developing work and staffing schedules to ensure the timely and efficient operation and maintenance of College technology services and broadcast systems; assist in the implementation of the technology master plan. 11. Assist in developing, preparing and administering project plans, definitions and scope, budgets and schedules for College and District level projects including: charts, GANTT charts, status reports, purchase orders, change orders, and payment applications; review and negotiate claims; and assist in preparing agenda items for submittal to Purchasing Department for review and for Board approval as needed. 12. Act as the College's technology representative, as assigned, in the administration of assigned construction and technology contracts including monitoring and evaluating the work of contractors to ensure accurate payment and timely completion of contractual requirements. 13. Maintain an effective and cooperative working relationship with all College and District Services personnel, including administration, faculty and classified personnel; provide College administrators and other District personnel with regular updates on projects and activities as requested; interact directly with College administrators with policy-level responsibility as assigned by Director. 14. Assist in planning, organizing, implementing, managing and evaluating audiovisual services provided to the College; assist in designing technical and specialized audiovisual systems in response to faculty, student and staff requirements; assist in identifying, evaluating and recommending emerging media equipment, systems, programs, applications, technologies, methodologies and uses. 15. Assist in evaluating emerging and innovative technologies and making proposals regarding their strategic use in serving the needs of students, faculty and staff; ensure innovative technologies assist the college to promote student success; represent the College, as assigned, at District Information Technology meetings; and promote the College's position related to information technology. 16. Maintain a liaison relationship with the student and faculty user community; assist in developing and implementing opportunities for students and staff to learn to use information technology systems and programs; assist in promoting new systems and services to these user communities. 17. Provide status reports of active assigned work to the Director of Technology Services as required. Provide College administrators and other District personnel with regular updates on assigned projects and activities as requested or directed. 18. Coordinate technology purchases and implementations in the College's various learning centers, libraries, such as writing and math labs; evaluate and maintain library information databases, and maintain a variety of tracking systems such as SARS Trak, and photocopier systems as needed. 19. Assist in developing and administering budgets for assigned projects; assist in forecasting future budgets requirements for technology systems, staffing, and facilities infrastructure; and assist in approving technology purchases. Ensure Fixtures, Furniture, and Equipment (FF&E) funds are budget properly to fund all technology in new construction or renovations. 20. Coordinate with outside vendors for the purchase, installation and maintenance of complex voice, video and data systems if not coordinated by District IT personnel. 21. Coordinate the complete documentation of all technical systems including configuration and change control. 22. Maintain an effective inventory system of all hardware, software, and service maintenance agreements (SMAs) 23. Assist in providing appropriate technical solutions for designing and installing both radio and television broadcast systems as needed or assigned. 24. Assist in recommending new broadcast and other equipment for purchase to meet good engineering practices and provide project support representing broadcast and other system design during integration. 25. Assist in diagnosing, repairing or facilitating the repair of component level broadcast-related equipment. 26. Perform related duties as assigned. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Applicable security mandates, rules, and regulations. Capital construction concepts as how they relate to technology implementations. Complex Cisco networking systems and operations including wireless. Desktop refresh, application delivery, and imaging processes. Design experience for digital and analog video and audio signals. District and College policies, procedures, organization, operations, objectives and Community College mission, functions, and participatory governance. Documentation standards and procedures, including public contract administration. Electronic access and related systems. Electronic industry building standards and regulations for voice, video and data installations, as well as, operation principles of voice, video and data systems. Familiarity with automated broadcast control systems, as well as, integration of a wide variety of audio and video broadcast equipment. Federal Communication Commission (FCC) rules and regulations. Modern information technology capabilities and trends. Operation of computers, peripherals, other office equipment and software programs, including database management, spreadsheet, word processing and specialized software. Oral and written communication skills, including public presentation techniques, correct English composition, grammar, spelling and vocabulary. Principles, practices, procedures and operating techniques for distance learning systems, management, supervision, training, project and inventory management and record keeping. Principles of computer/audio/visual systems design and maintenance, data, database, data structure, imaging systems, software development, network design, and server systems design and maintenance. Radio transmitters, microwave links, and satellite systems. Security camera and related systems. State, local and federal laws, regulations, codes and requirements, and District policies affecting the installation, use and maintenance of information technology and related media. Ability to: Analyze problems, complex situations or complex system problems accurately, identify alternative solutions, project consequences of proposed actions, adopt an effective course of action and implement recommendations. Apply and explain applicable District policies and federal, State, and local laws, codes and regulations. Assist in developing, implementing, directing and evaluating information technology services, activities and programs. Assure compliance with legal requirements and District policies, and college processes and procedures. Collect, compile and analyze data. Develop and manage assigned budgets. Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. Establish and maintain cooperative and effective working relationships with those contacted in the course of work. Evaluate emerging technologies and assist in making recommendations relating to their use within the College that aid in the achievement of the College's goals and objectives. Lead and facilitate group meetings effectively. Maintain current knowledge of technological advances in the field. Participate with the District in the design, procurement and installation of approved technology projects. Plan, organize and direct the work of consultants and contractors; including working with construction contractors, construction superintendents, construction managers, project owners, and understand construction schematics, diagrams, and drawings, and monitor for assurance of conformance to contract requirements. Relate and communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies including those of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy within and outside of the District. Represent the College as assigned at meetings with others, regarding technology and provide information and direction to others with varying levels of information technology knowledge. Run an effective and efficient technical help desk operation. Train, supervise, motivate, and evaluate the performance of assigned personnel. Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts. Use independent judgment, interpersonal skills including tact, patience, motivation, and diplomacy, to work effectively to achieve departmental excellence, common goals and objectives. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: A Bachelor's degree from an accredited college or university with major course work in engineering, computer information systems, educational technology, business administration, or closely-related field. Experience: At least three years of increasingly responsible work experience that demonstrates the ability to assist in directing a broad college-wide information technology program and projects, including network systems, server upgrades and replacement implementations, system upgrades, multimedia services, and at least one year of experience in directly supervising full-time technical personnel. Preferred: Recent evidence of continuing education in areas of information technology, engineering, business management, project management, or related area. At least three years of network management experience, and one year of large software implementation experience. Work experience managing a diverse workforce in an educational environment with participatory governance structures. Teaching experience in higher education is also desirable. Licenses, Certificates, and/or Other Requirements: A valid California driver's license. WORK ENVIRONMENT AND PHYSICAL DEMANDS The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Work Environment: Duties are performed primarily in an office environment at a desk or computer work station. Incumbents are subject to frequent contact in person and on the telephone with administrative, management, supervisory, academic and classified staff. Work requires travel to other offices or locations to attend conferences, meetings or conduct work. Physical Demands: Typically must sit and stand for long periods; use hands and fingers to operate a computer keyboard; remember key information and concentrate for prolonged periods; see to read all printed materials, including fine print, diagrams, schematics, computer screen and electronic displays; hear and understand voices to conduct face-to-face and telephone conversations; speak in an understandable voice with sufficient volume to be heard within a normal conversational distance, on the telephone, and when addressing groups; transport self to places necessary to perform job duties, such as meeting locations; visit and inspect technology installation sites; and move and/or carry objects weighing up to a maximum of 25 pounds. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Apr 18, 2024
Full Time
Title: Assistant Director of Technology Services Job Category: Classified Administrators and Managers Job Opening Date: April 17, 2024 Job Closing Date: May 07, 2024 Location: Saddleback College Work Location: Mission Viejo, CA Department: Technology Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00 am - 5:00 pm Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Starting at $126,072- $177,408 annually Required Documents: Resume and Cover Letter Job Description: Application materials must be received by 11:59 pm on 05/06/2024. Required Documents: Must attach Resume and Cover Letter to be considered for the position. NOTICE : Employment in this position is contingent upon funding by 100% SC Redevelopment Allocation. SUMMARY DESCRIPTION Under the direction of the College Director of Technology Services, or designee of the President, assist in managing the college technology department operations, and assigned large college-level projects of a comprehensive technology department that includes, audio-visual and broadcast systems, along with related programs and services provided by department; and by performing the Director's duties when absent or as assigned. To act as liaison on assigned College and District-level technology projects, including contributing to efforts relative to technology needs assessments, coordinating technology-related schedules with construction and technology schedules, providing supporting documentation; and participating in assigned District and College meetings for the planning, design, construction, implementation or remodeling of College facilities as assigned. To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. REPRESENTATIVE DUTIES The following duties are typical for this position. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Assist the Director of Technology Services in directing the College's technology projects and/or technology center, provide College-wide technology support services related to information and assistance for users, equipment service and repair, software implementation and related development, installation and repair; network support, internet access, academic/administrative systems; technology standards and specifications; campus software licensing and technology purchasing; and provide technology support for campus and community-wide events as they relate to projects. 2. Manage help desk operations, technology projects and serve as a central point of contact to complete end user requests in regards to problems or implementations at the desktop/workstation and networking level. Ensure all established departmental procedures are followed. Attend all technology and construction meetings and coordinate proper resources to ensure timely and correct responses to all Requests for Information (RFI) and Request for Proposal (RFP). Ensure all college standards are adhere to in all construction and technology projects. 3. Coordinate College-level user and project implementation related support with District IT for District-wide IT services, such as voice, video, servers and data systems; direct technical staff that maintain the campus telephone and voicemail system; network systems; manage user adds, moves, changes, and telephone assignments at the College level; maintain voicemail accounts; coordinate the purchase of IT-related equipment and systems, such as complex networking systems, data systems, desktops, college servers, SAN, VDI, backup, business continuity, and audio/visual systems, and imaging systems as assigned by Director. 4. Assist in coordinating with District IT when developing specifications for building infrastructure for voice, video network and data systems; assist in writing bid specifications and coordinating with outside vendors for the purchase and installation of voice, video, network and data systems; assist in coordinating, monitoring and evaluating the work of external contractors, ensuring the timely completion of contractual requirements; and maintain complex Cisco and other vendor networking, voice, video and data systems after installation. 5. Work with the District Purchasing, Facilities planning, College Facilities, and other offices to develop bid documents for assigned College technology projects; and evaluate technology and broadcast systems and other equipment; and coordinate with College personnel to determine replacement needs of existing equipment. 6. Assist in coordinating with College and contract personnel when identifying needs to ensure that the most up-to-date technology is used; represent College's technological point of view and position at assigned District and College meetings; 7. Train, supervise and evaluate the performance of assigned technical and support personnel; delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work. 8. Attend, collaborate and contribute, as assigned, in meetings with vendors, contractors, administrators, faculty and staff; coordinate and supervise the updating and implementation of College-level improvement projects with vendors, consultants, staff and faculty as directed; and coordinate with District Services on various services for District managed projects. 9. Attend assigned meetings of College and District-wide committees, which may include contributing to the review of the policies and practices for providing technology services; provide College perspective relative to the parameters and criteria for project designs and College established standards; and assist in implementing design and technical standards and ensure these design and standards are adhere to. 10. Assist in setting priorities and developing work and staffing schedules to ensure the timely and efficient operation and maintenance of College technology services and broadcast systems; assist in the implementation of the technology master plan. 11. Assist in developing, preparing and administering project plans, definitions and scope, budgets and schedules for College and District level projects including: charts, GANTT charts, status reports, purchase orders, change orders, and payment applications; review and negotiate claims; and assist in preparing agenda items for submittal to Purchasing Department for review and for Board approval as needed. 12. Act as the College's technology representative, as assigned, in the administration of assigned construction and technology contracts including monitoring and evaluating the work of contractors to ensure accurate payment and timely completion of contractual requirements. 13. Maintain an effective and cooperative working relationship with all College and District Services personnel, including administration, faculty and classified personnel; provide College administrators and other District personnel with regular updates on projects and activities as requested; interact directly with College administrators with policy-level responsibility as assigned by Director. 14. Assist in planning, organizing, implementing, managing and evaluating audiovisual services provided to the College; assist in designing technical and specialized audiovisual systems in response to faculty, student and staff requirements; assist in identifying, evaluating and recommending emerging media equipment, systems, programs, applications, technologies, methodologies and uses. 15. Assist in evaluating emerging and innovative technologies and making proposals regarding their strategic use in serving the needs of students, faculty and staff; ensure innovative technologies assist the college to promote student success; represent the College, as assigned, at District Information Technology meetings; and promote the College's position related to information technology. 16. Maintain a liaison relationship with the student and faculty user community; assist in developing and implementing opportunities for students and staff to learn to use information technology systems and programs; assist in promoting new systems and services to these user communities. 17. Provide status reports of active assigned work to the Director of Technology Services as required. Provide College administrators and other District personnel with regular updates on assigned projects and activities as requested or directed. 18. Coordinate technology purchases and implementations in the College's various learning centers, libraries, such as writing and math labs; evaluate and maintain library information databases, and maintain a variety of tracking systems such as SARS Trak, and photocopier systems as needed. 19. Assist in developing and administering budgets for assigned projects; assist in forecasting future budgets requirements for technology systems, staffing, and facilities infrastructure; and assist in approving technology purchases. Ensure Fixtures, Furniture, and Equipment (FF&E) funds are budget properly to fund all technology in new construction or renovations. 20. Coordinate with outside vendors for the purchase, installation and maintenance of complex voice, video and data systems if not coordinated by District IT personnel. 21. Coordinate the complete documentation of all technical systems including configuration and change control. 22. Maintain an effective inventory system of all hardware, software, and service maintenance agreements (SMAs) 23. Assist in providing appropriate technical solutions for designing and installing both radio and television broadcast systems as needed or assigned. 24. Assist in recommending new broadcast and other equipment for purchase to meet good engineering practices and provide project support representing broadcast and other system design during integration. 25. Assist in diagnosing, repairing or facilitating the repair of component level broadcast-related equipment. 26. Perform related duties as assigned. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Applicable security mandates, rules, and regulations. Capital construction concepts as how they relate to technology implementations. Complex Cisco networking systems and operations including wireless. Desktop refresh, application delivery, and imaging processes. Design experience for digital and analog video and audio signals. District and College policies, procedures, organization, operations, objectives and Community College mission, functions, and participatory governance. Documentation standards and procedures, including public contract administration. Electronic access and related systems. Electronic industry building standards and regulations for voice, video and data installations, as well as, operation principles of voice, video and data systems. Familiarity with automated broadcast control systems, as well as, integration of a wide variety of audio and video broadcast equipment. Federal Communication Commission (FCC) rules and regulations. Modern information technology capabilities and trends. Operation of computers, peripherals, other office equipment and software programs, including database management, spreadsheet, word processing and specialized software. Oral and written communication skills, including public presentation techniques, correct English composition, grammar, spelling and vocabulary. Principles, practices, procedures and operating techniques for distance learning systems, management, supervision, training, project and inventory management and record keeping. Principles of computer/audio/visual systems design and maintenance, data, database, data structure, imaging systems, software development, network design, and server systems design and maintenance. Radio transmitters, microwave links, and satellite systems. Security camera and related systems. State, local and federal laws, regulations, codes and requirements, and District policies affecting the installation, use and maintenance of information technology and related media. Ability to: Analyze problems, complex situations or complex system problems accurately, identify alternative solutions, project consequences of proposed actions, adopt an effective course of action and implement recommendations. Apply and explain applicable District policies and federal, State, and local laws, codes and regulations. Assist in developing, implementing, directing and evaluating information technology services, activities and programs. Assure compliance with legal requirements and District policies, and college processes and procedures. Collect, compile and analyze data. Develop and manage assigned budgets. Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. Establish and maintain cooperative and effective working relationships with those contacted in the course of work. Evaluate emerging technologies and assist in making recommendations relating to their use within the College that aid in the achievement of the College's goals and objectives. Lead and facilitate group meetings effectively. Maintain current knowledge of technological advances in the field. Participate with the District in the design, procurement and installation of approved technology projects. Plan, organize and direct the work of consultants and contractors; including working with construction contractors, construction superintendents, construction managers, project owners, and understand construction schematics, diagrams, and drawings, and monitor for assurance of conformance to contract requirements. Relate and communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies including those of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy within and outside of the District. Represent the College as assigned at meetings with others, regarding technology and provide information and direction to others with varying levels of information technology knowledge. Run an effective and efficient technical help desk operation. Train, supervise, motivate, and evaluate the performance of assigned personnel. Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts. Use independent judgment, interpersonal skills including tact, patience, motivation, and diplomacy, to work effectively to achieve departmental excellence, common goals and objectives. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: A Bachelor's degree from an accredited college or university with major course work in engineering, computer information systems, educational technology, business administration, or closely-related field. Experience: At least three years of increasingly responsible work experience that demonstrates the ability to assist in directing a broad college-wide information technology program and projects, including network systems, server upgrades and replacement implementations, system upgrades, multimedia services, and at least one year of experience in directly supervising full-time technical personnel. Preferred: Recent evidence of continuing education in areas of information technology, engineering, business management, project management, or related area. At least three years of network management experience, and one year of large software implementation experience. Work experience managing a diverse workforce in an educational environment with participatory governance structures. Teaching experience in higher education is also desirable. Licenses, Certificates, and/or Other Requirements: A valid California driver's license. WORK ENVIRONMENT AND PHYSICAL DEMANDS The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Work Environment: Duties are performed primarily in an office environment at a desk or computer work station. Incumbents are subject to frequent contact in person and on the telephone with administrative, management, supervisory, academic and classified staff. Work requires travel to other offices or locations to attend conferences, meetings or conduct work. Physical Demands: Typically must sit and stand for long periods; use hands and fingers to operate a computer keyboard; remember key information and concentrate for prolonged periods; see to read all printed materials, including fine print, diagrams, schematics, computer screen and electronic displays; hear and understand voices to conduct face-to-face and telephone conversations; speak in an understandable voice with sufficient volume to be heard within a normal conversational distance, on the telephone, and when addressing groups; transport self to places necessary to perform job duties, such as meeting locations; visit and inspect technology installation sites; and move and/or carry objects weighing up to a maximum of 25 pounds. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Accounting Assistant/Technician. Each level in this job series has different minimum qualifications. To be eligible for more than one level in the series, you must complete and submit separate applications and supplemental questionnaires for each recruitment: Accounting Assistant - Journey #2024-12403-01 Accounting Assistant - Senior #2024-12404-01 Accounting Technician #2024-12406-01 To be considered for the first screening cut-off in this recruitment, please submit your application materials by April 10, 2024 at 5:00pm . These classifications are scheduled to receive an increase of 4% in July 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform the most difficult and complex clerical accounting, financial and statistical recordkeeping work in support of a specific assigned functional area that may include accounts receivable, accounts payable, department payroll processing, treasury, tax billing and collections, and contract administration; to perform work requiring specialized accounting and financial knowledge, abilities, skills and experience; and may provide technical and functional supervision of Accounting Assistants and other clerical personnel. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Accounting Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series requiring specialized knowledge, abilities, skills and experience and may provide technical and functional lead supervision over Accounting Assistant classes. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned supervisory or management personnel. Exercise technical and functional supervision over Accounting Assistant and clerical positions. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform complex clerical accounting, financial or bookkeeping work associated with the maintenance of journals and subsidiary ledgers, payroll, treasury, tax billing and collections, general ledgers, accounts receivable, accounts payable, fiscal controls and similar financial records. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Participate in evaluating the activities of staff, recommending improvements and modifications. Provide and coordinate staff training; work with employees to correct deficiencies. Perform and/or coordinate the maintenance of journals and subsidiary ledgers, general ledgers, tax billing and collection, department payroll processing, accounts receivable and payable and similar accounting records, requiring specialized technical, functional or programmatic knowledge. Personally perform the most technical, complex clerical recordkeeping transactions and may oversee the work of other personnel. Track cash receipts, returned checks and undeposited cash/checks. Process complex claims which involve gathering and reviewing large quantities of data from a variety of sources and reports; calculate, create and send invoices and track payments; balance accounts. Monitor supplier holds and process liens received by state and federal entities. Prepare and approve wires from County departments and special districts and verify receipt. Prepare and maintain complex computerized financial spreadsheets for ledgers, trusts and statistical records; prepare reports from spreadsheets summarizing information and financial records. Assist in the interpretation of County, State and Federal regulations concerning financial and statistical transactions and reports; prepare financial and statistical reports for submission to State and Federal agencies. Prepare periodic statements and analyses of statistical and financial records related to area of assignment. Conduct accounting and statistical studies and compute cost and revenue estimates. Classify and post expenditures, revenues, or authorizations to the appropriate budgetary or ledger accounts; maintain records of postings; and reconcile to financial reports. Keep ledger accounts and collection accounts, balance accounts; review, identify and correct irregularities. Receive financial or statistical documents; screen for accuracy and adherence to legal and procedural requirements; carry out proper steps to ensure or authorize payments; deliver documents, post to records, check and balance totals. Research and resolve issues with reconciliation. Make computations and changes to financial and statistical data, apply standard formulas or predetermined guides; assemble financial and statistical data from a variety of sources and prepare or assist in preparing financial and statistical reports. Contact other governmental agencies, private agencies and County employees to obtain information for and clarify financial or statistical records and transactions. Prepare complex financial or statistical reports and summaries independently; recommend improvements in financial recordkeeping procedures and systems. Prepare budget estimates; prepare trial balances, recapitulations, balance sheets and complex statistical and financial reports. Meet with the public to obtain data, interpret information and answer questions; prepare correspondence to answer questions, request information or provide explanations. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible journey level experience performing duties similar to an Accounting Assistant - Journey with Placer County. Training: Equivalent to the completion of the twelfth grade. Additional specialized training in bookkeeping, accounting or a related field is desirable. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of advances clerical accounting, financial and bookkeeping and statistical recordkeeping. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Basic governmental accounting principles and practices. Arithmetic calculations related to statistical recordkeeping. Laws, ordinances, rules and regulations affecting accounting and assigned areas of responsibility in Placer County. Principles and techniques of technical and functional supervision and training. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight. Intermittently, review documents related to Department operations; observe, identify and problem-solve office operations and procedures; understand, interpret and explain Department policies and procedures; explain operations and problem solve office issues for the public and with staff. Plan, assign, review and coordinate the work of others. Perform complex and varied statistical and financial recordkeeping, requiring specialized technical, functional or programmatic knowledge. Prepare complex financial reports and statements in accordance with predetermined requirements. Operate a 10-key adding machine by touch. Review financial or statistical documents; screen for accuracy and adherence to legal and procedural requirements; carry out proper steps to ensure or authorize payments and delivery, post to records, check and balance totals. Apply accounting, financial and statistical recordkeeping principles to the maintenance of statistical, accounting, financial and payroll transactions. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Work with various cultural and ethnic groups in a tactful and effective manner. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. Online Examination (100%) - Scheduled for the Week of April 22, 2024 and the Week of May 13, 2024. After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Preciosa Ayala-Burkhardt, Administrative Technician, at payala@placer.ca.gov or (530) 886-4637. Closing Date/Time: 5/1/2024 5:00:00 PM
Mar 28, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Accounting Assistant/Technician. Each level in this job series has different minimum qualifications. To be eligible for more than one level in the series, you must complete and submit separate applications and supplemental questionnaires for each recruitment: Accounting Assistant - Journey #2024-12403-01 Accounting Assistant - Senior #2024-12404-01 Accounting Technician #2024-12406-01 To be considered for the first screening cut-off in this recruitment, please submit your application materials by April 10, 2024 at 5:00pm . These classifications are scheduled to receive an increase of 4% in July 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform the most difficult and complex clerical accounting, financial and statistical recordkeeping work in support of a specific assigned functional area that may include accounts receivable, accounts payable, department payroll processing, treasury, tax billing and collections, and contract administration; to perform work requiring specialized accounting and financial knowledge, abilities, skills and experience; and may provide technical and functional supervision of Accounting Assistants and other clerical personnel. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Accounting Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series requiring specialized knowledge, abilities, skills and experience and may provide technical and functional lead supervision over Accounting Assistant classes. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned supervisory or management personnel. Exercise technical and functional supervision over Accounting Assistant and clerical positions. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform complex clerical accounting, financial or bookkeeping work associated with the maintenance of journals and subsidiary ledgers, payroll, treasury, tax billing and collections, general ledgers, accounts receivable, accounts payable, fiscal controls and similar financial records. Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. Participate in evaluating the activities of staff, recommending improvements and modifications. Provide and coordinate staff training; work with employees to correct deficiencies. Perform and/or coordinate the maintenance of journals and subsidiary ledgers, general ledgers, tax billing and collection, department payroll processing, accounts receivable and payable and similar accounting records, requiring specialized technical, functional or programmatic knowledge. Personally perform the most technical, complex clerical recordkeeping transactions and may oversee the work of other personnel. Track cash receipts, returned checks and undeposited cash/checks. Process complex claims which involve gathering and reviewing large quantities of data from a variety of sources and reports; calculate, create and send invoices and track payments; balance accounts. Monitor supplier holds and process liens received by state and federal entities. Prepare and approve wires from County departments and special districts and verify receipt. Prepare and maintain complex computerized financial spreadsheets for ledgers, trusts and statistical records; prepare reports from spreadsheets summarizing information and financial records. Assist in the interpretation of County, State and Federal regulations concerning financial and statistical transactions and reports; prepare financial and statistical reports for submission to State and Federal agencies. Prepare periodic statements and analyses of statistical and financial records related to area of assignment. Conduct accounting and statistical studies and compute cost and revenue estimates. Classify and post expenditures, revenues, or authorizations to the appropriate budgetary or ledger accounts; maintain records of postings; and reconcile to financial reports. Keep ledger accounts and collection accounts, balance accounts; review, identify and correct irregularities. Receive financial or statistical documents; screen for accuracy and adherence to legal and procedural requirements; carry out proper steps to ensure or authorize payments; deliver documents, post to records, check and balance totals. Research and resolve issues with reconciliation. Make computations and changes to financial and statistical data, apply standard formulas or predetermined guides; assemble financial and statistical data from a variety of sources and prepare or assist in preparing financial and statistical reports. Contact other governmental agencies, private agencies and County employees to obtain information for and clarify financial or statistical records and transactions. Prepare complex financial or statistical reports and summaries independently; recommend improvements in financial recordkeeping procedures and systems. Prepare budget estimates; prepare trial balances, recapitulations, balance sheets and complex statistical and financial reports. Meet with the public to obtain data, interpret information and answer questions; prepare correspondence to answer questions, request information or provide explanations. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible journey level experience performing duties similar to an Accounting Assistant - Journey with Placer County. Training: Equivalent to the completion of the twelfth grade. Additional specialized training in bookkeeping, accounting or a related field is desirable. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of advances clerical accounting, financial and bookkeeping and statistical recordkeeping. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Basic governmental accounting principles and practices. Arithmetic calculations related to statistical recordkeeping. Laws, ordinances, rules and regulations affecting accounting and assigned areas of responsibility in Placer County. Principles and techniques of technical and functional supervision and training. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight. Intermittently, review documents related to Department operations; observe, identify and problem-solve office operations and procedures; understand, interpret and explain Department policies and procedures; explain operations and problem solve office issues for the public and with staff. Plan, assign, review and coordinate the work of others. Perform complex and varied statistical and financial recordkeeping, requiring specialized technical, functional or programmatic knowledge. Prepare complex financial reports and statements in accordance with predetermined requirements. Operate a 10-key adding machine by touch. Review financial or statistical documents; screen for accuracy and adherence to legal and procedural requirements; carry out proper steps to ensure or authorize payments and delivery, post to records, check and balance totals. Apply accounting, financial and statistical recordkeeping principles to the maintenance of statistical, accounting, financial and payroll transactions. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Work with various cultural and ethnic groups in a tactful and effective manner. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. Online Examination (100%) - Scheduled for the Week of April 22, 2024 and the Week of May 13, 2024. After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Preciosa Ayala-Burkhardt, Administrative Technician, at payala@placer.ca.gov or (530) 886-4637. Closing Date/Time: 5/1/2024 5:00:00 PM
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW Position Information The Assistant Director for the Utilities Division of the Public Works Department leads the administration and management of the Sewer Utility, Solid Waste Programs and Stormwater Utility. The Utilities include a workforce of approximately 150 full-time budgeted positions augmented by seasonal extra-help delivering a diverse set of services for the people of Kitsap County. Responsible for the proper planning, budgeting, and execution of over $70M in annual operations funding, plus the execution of $20-40M in the annual Capital Improvement Program. The Assistant Director is responsible to ensure the three utilities operate and deliver services in accordance with multiple Federal and State permit requirements and regulations. Responsible also for managing the revenue, expenditures, forecasting and rate setting for the separate utilities in order to ensure fund balances, operating capital and infrastructure improvements can be sustained. Provides oversight of development review for utility infrastructure that will connect into the County system in order to ensure it meets County standards. Provides utility representation on various state, regional, and local committees and before community groups. Serves as the key liaison with the Board of Commissioners on related utility matters. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Minimum Requirements: Bachelor's Degree from an accredited university in civil engineering, environmental engineering, public administration or closely related field; Ten years of progressively responsible professional experience in engineering, planning, design, construction, operations and maintenance of public or private utility infrastructure and facilities; and Three years of managerial experience. Any equivalent combination and experience of education that provides the applicant with the desired knowledge, skills and abilities required to perform the work. Preferred Qualifications include: Master's Degree in related field; Registration as a Professional Engineer in the State of Washington; or reciprocity from another state and the ability to secure WA State PE within six months; Experience with the financial management of utility or public agency operations, including budgeting, expenditures, purchasing, contracting and rate setting highly desirable. Required Licenses, Certificates, Examinations/Tests and Other Requirements The incumbent is responsible for obtaining and maintaining all the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration. Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy of a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment.The successful incumbent must obtain a valid Washington State Driver's License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as : Category 1 Driver: operates County-owned vehicle, and C ategory 2 : Driver may operate a personal vehicle as an essential function for official County business. Any employee using a personal vehicle on official County business shall be required to maintain auto liability insurance, in addition to having a valid driver's license. ILLUSTRATIVE EXAMPLE OF DUTIES Directs the planning, operation, and maintenance of the County Sewer, Stormwater, and Solid Waste facilities and infrastructure. Oversees and ensures the quality of services provided by each of the utilities to the customer base in Kitsap County and surrounding region. Directs the development of facility master plans and capital improvement programs to ensure the operational readiness of the utility infrastructure. Manages the development of budgets and execution of multiple enterprise funds to support operations, maintenance and capital improvements of diverse utility programs and infrastructure. Ensures the proper management and accounting of separate funds for each program and the evaluation of rates and fees to ensure each utility is properly funded. Responsible to manage proper expenditures to remain within budget, maintain appropriate reserves, and forecast for future investment and growth. Ensures proper management of the utilities division $70M annual operations budget and $20-40M capital improvement program. Provides for the supervision, training and development of leaders and staff in order to make full use of individual capabilities and to meet changing departmental demands. Evaluates the work of assigned staff, manages the hiring of new employees, assignment and transfer, discipline, and termination within established collective bargaining agreements, work rules and performance standards. Assists in the administration of labor contracts, in the formulation and implementation of labor relations policy, and the recommendations for contract negotiations. As an executive leader, assists the Director in the development and implementation of departmental strategic goals, objectives, policies, and procedures. Provides Utilities Division, Department, and County representation on various strategic level committees and before special interest groups and other community groups. Serves as the key liaison with the Board of County Commissioners on related issues. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This is an "at will" appointed position. As an "at will" employee, appointment may be revoked at any time with or without cause and without right of appeal. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Flexible hours are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. *10% INCENTIVE PAY & 1 YEAR VACATION ACCRUALS ADVANCED! Ten percent (10%) signing incentive payments will be provided in consideration for the candidate’s agreement to remain employed with the County for a minimum of two years. Advancements equal to 12 months accrual of vacation leave or general leave for immediate use by candidates who accept these positions. Additional vacation/general leave hours will accrue beginning the 13th month of employment. All other provisions of the Personnel Manual regarding vacation/general leave will apply. This position is open until filled. Applications are screened weekly! At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Mar 08, 2024
Full Time
OVERVIEW Position Information The Assistant Director for the Utilities Division of the Public Works Department leads the administration and management of the Sewer Utility, Solid Waste Programs and Stormwater Utility. The Utilities include a workforce of approximately 150 full-time budgeted positions augmented by seasonal extra-help delivering a diverse set of services for the people of Kitsap County. Responsible for the proper planning, budgeting, and execution of over $70M in annual operations funding, plus the execution of $20-40M in the annual Capital Improvement Program. The Assistant Director is responsible to ensure the three utilities operate and deliver services in accordance with multiple Federal and State permit requirements and regulations. Responsible also for managing the revenue, expenditures, forecasting and rate setting for the separate utilities in order to ensure fund balances, operating capital and infrastructure improvements can be sustained. Provides oversight of development review for utility infrastructure that will connect into the County system in order to ensure it meets County standards. Provides utility representation on various state, regional, and local committees and before community groups. Serves as the key liaison with the Board of Commissioners on related utility matters. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Minimum Requirements: Bachelor's Degree from an accredited university in civil engineering, environmental engineering, public administration or closely related field; Ten years of progressively responsible professional experience in engineering, planning, design, construction, operations and maintenance of public or private utility infrastructure and facilities; and Three years of managerial experience. Any equivalent combination and experience of education that provides the applicant with the desired knowledge, skills and abilities required to perform the work. Preferred Qualifications include: Master's Degree in related field; Registration as a Professional Engineer in the State of Washington; or reciprocity from another state and the ability to secure WA State PE within six months; Experience with the financial management of utility or public agency operations, including budgeting, expenditures, purchasing, contracting and rate setting highly desirable. Required Licenses, Certificates, Examinations/Tests and Other Requirements The incumbent is responsible for obtaining and maintaining all the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration. Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy of a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment.The successful incumbent must obtain a valid Washington State Driver's License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as : Category 1 Driver: operates County-owned vehicle, and C ategory 2 : Driver may operate a personal vehicle as an essential function for official County business. Any employee using a personal vehicle on official County business shall be required to maintain auto liability insurance, in addition to having a valid driver's license. ILLUSTRATIVE EXAMPLE OF DUTIES Directs the planning, operation, and maintenance of the County Sewer, Stormwater, and Solid Waste facilities and infrastructure. Oversees and ensures the quality of services provided by each of the utilities to the customer base in Kitsap County and surrounding region. Directs the development of facility master plans and capital improvement programs to ensure the operational readiness of the utility infrastructure. Manages the development of budgets and execution of multiple enterprise funds to support operations, maintenance and capital improvements of diverse utility programs and infrastructure. Ensures the proper management and accounting of separate funds for each program and the evaluation of rates and fees to ensure each utility is properly funded. Responsible to manage proper expenditures to remain within budget, maintain appropriate reserves, and forecast for future investment and growth. Ensures proper management of the utilities division $70M annual operations budget and $20-40M capital improvement program. Provides for the supervision, training and development of leaders and staff in order to make full use of individual capabilities and to meet changing departmental demands. Evaluates the work of assigned staff, manages the hiring of new employees, assignment and transfer, discipline, and termination within established collective bargaining agreements, work rules and performance standards. Assists in the administration of labor contracts, in the formulation and implementation of labor relations policy, and the recommendations for contract negotiations. As an executive leader, assists the Director in the development and implementation of departmental strategic goals, objectives, policies, and procedures. Provides Utilities Division, Department, and County representation on various strategic level committees and before special interest groups and other community groups. Serves as the key liaison with the Board of County Commissioners on related issues. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This is an "at will" appointed position. As an "at will" employee, appointment may be revoked at any time with or without cause and without right of appeal. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Flexible hours are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. *10% INCENTIVE PAY & 1 YEAR VACATION ACCRUALS ADVANCED! Ten percent (10%) signing incentive payments will be provided in consideration for the candidate’s agreement to remain employed with the County for a minimum of two years. Advancements equal to 12 months accrual of vacation leave or general leave for immediate use by candidates who accept these positions. Additional vacation/general leave hours will accrue beginning the 13th month of employment. All other provisions of the Personnel Manual regarding vacation/general leave will apply. This position is open until filled. Applications are screened weekly! At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Cal State University (CSU) San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Job Overview Under the general supervision of the Vice President for Student Affairs at California State University San Marcos (CSUSM), and in consultation with the Provost and Vice President for Finance and Administrative Services, the Assistant Vice President for Title IX and Discrimination, Harassment and Retaliation (Assistant Vice President or AVP) will be the senior administrator appointed by the campus president to coordinate compliance with Title IX; VAWA/Campus SaVE Act; and other state and federal laws prohibiting Discrimination, Harassment and Retaliation. The Assistant Vice President serves as the CSUSM Title IX Coordinator/Discrimination Harassment and Retaliation (DHR) Administrator as outlined in the CSU Policy Prohibiting Discrimination, Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence, Stalking, and Retaliation - CSU Systemwide Nondiscrimination Policy . Specific responsibilities of a CSU Title IX Coordinator are outlined in the CSU Nondiscrimination Policy, Attachment B , effective 1/1/22 or successor. The Title IX Coordinator is responsible for the coordination of training, prevention education, and communications. Further the Title IX Coordinator will oversee intervention into reports of policy violations including providing supportive resources and the administration of complaint procedures for Employees, Students and Third Parties in the areas of Sexual Discrimination, Sexual Harassment, Sexual Misconduct, Sexual Exploitation, Dating and Domestic Violence, and Stalking. The Title IX Coordinator has authority across all campus-based divisions and programs to monitor, supervise, oversee, and ensure implementation of the CSU Nondiscrimination Policy. Per the CSU Systemwide Nondiscrimination Policy . the DHR Administrator is defined as "DHR (Discrimination, Harassment, and Retaliation) Administrator means the Management Personnel Plan (MPP) Employee at each campus who is designated to administer this Nondiscrimination Policy and coordinate compliance with the laws prohibiting Discrimination, Harassment and Retaliation. The DHR Administrator may delegate tasks to one or more designees, provided that any designee shall be an MPP Employee or an external consultant, and the DHR Administrator retains overall responsibility and authority." While compliance is an essential responsibility of the position, the Assistant Vice President is an instrumental leader and collaborator to a safe, fair, respectful, and responsive campus culture. It is essential that the Assistant Vice President build and maintain positive rapport with student leaders, student activists, faculty, staff, and administrators with particular attention to the various employee bargaining unit representatives that will be involved in employee related cases. The Assistant Vice President serves as the senior investigator for all DHR matters, including Title IX. It is essential that the incumbent stay current with national and state legislation and developments as well as relevant case law in the areas of responsibility. The incumbent is also responsible for addressing recommendations on best practices as provided by oversight bodies at the state, system, or campus level. The incumbent must apply newly emerging principles to investigations and case management, often prior to the inclusion of such principles in revisions to systemwide policies and procedures (Executive Orders), to uphold rights of all involved parties and minimize litigation exposure of the campus. Position Summary Assistant Vice President for Title IX and Discrimination, Harassment and Retaliation (Administrator III) This is a full time, exempt position in the Management Personnel Plan (MPP). MPP positions serve at the pleasure of the President. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Application Process For full consideration, please click on the following link to apply: AVP Title IX and DHR - WittKieffer Executive Search Partner Salary Anticipated Hiring Salary Range: $12,500 - $15,000 per month CSU Classification Salary Range: $6,250 - $20,063 per month MPP: Salary is commensurate with the background and experience of the individual selected. California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: Nov 15 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Overview Under the general supervision of the Vice President for Student Affairs at California State University San Marcos (CSUSM), and in consultation with the Provost and Vice President for Finance and Administrative Services, the Assistant Vice President for Title IX and Discrimination, Harassment and Retaliation (Assistant Vice President or AVP) will be the senior administrator appointed by the campus president to coordinate compliance with Title IX; VAWA/Campus SaVE Act; and other state and federal laws prohibiting Discrimination, Harassment and Retaliation. The Assistant Vice President serves as the CSUSM Title IX Coordinator/Discrimination Harassment and Retaliation (DHR) Administrator as outlined in the CSU Policy Prohibiting Discrimination, Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence, Stalking, and Retaliation - CSU Systemwide Nondiscrimination Policy . Specific responsibilities of a CSU Title IX Coordinator are outlined in the CSU Nondiscrimination Policy, Attachment B , effective 1/1/22 or successor. The Title IX Coordinator is responsible for the coordination of training, prevention education, and communications. Further the Title IX Coordinator will oversee intervention into reports of policy violations including providing supportive resources and the administration of complaint procedures for Employees, Students and Third Parties in the areas of Sexual Discrimination, Sexual Harassment, Sexual Misconduct, Sexual Exploitation, Dating and Domestic Violence, and Stalking. The Title IX Coordinator has authority across all campus-based divisions and programs to monitor, supervise, oversee, and ensure implementation of the CSU Nondiscrimination Policy. Per the CSU Systemwide Nondiscrimination Policy . the DHR Administrator is defined as "DHR (Discrimination, Harassment, and Retaliation) Administrator means the Management Personnel Plan (MPP) Employee at each campus who is designated to administer this Nondiscrimination Policy and coordinate compliance with the laws prohibiting Discrimination, Harassment and Retaliation. The DHR Administrator may delegate tasks to one or more designees, provided that any designee shall be an MPP Employee or an external consultant, and the DHR Administrator retains overall responsibility and authority." While compliance is an essential responsibility of the position, the Assistant Vice President is an instrumental leader and collaborator to a safe, fair, respectful, and responsive campus culture. It is essential that the Assistant Vice President build and maintain positive rapport with student leaders, student activists, faculty, staff, and administrators with particular attention to the various employee bargaining unit representatives that will be involved in employee related cases. The Assistant Vice President serves as the senior investigator for all DHR matters, including Title IX. It is essential that the incumbent stay current with national and state legislation and developments as well as relevant case law in the areas of responsibility. The incumbent is also responsible for addressing recommendations on best practices as provided by oversight bodies at the state, system, or campus level. The incumbent must apply newly emerging principles to investigations and case management, often prior to the inclusion of such principles in revisions to systemwide policies and procedures (Executive Orders), to uphold rights of all involved parties and minimize litigation exposure of the campus. Position Summary Assistant Vice President for Title IX and Discrimination, Harassment and Retaliation (Administrator III) This is a full time, exempt position in the Management Personnel Plan (MPP). MPP positions serve at the pleasure of the President. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Application Process For full consideration, please click on the following link to apply: AVP Title IX and DHR - WittKieffer Executive Search Partner Salary Anticipated Hiring Salary Range: $12,500 - $15,000 per month CSU Classification Salary Range: $6,250 - $20,063 per month MPP: Salary is commensurate with the background and experience of the individual selected. California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: Nov 15 2023 Pacific Standard Time Applications close: Closing Date/Time:
City of Sacramento, CA
Sacramento, California, United States
THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED Application cut-off dates are weekly, every Wednesday The City of Sacramento’s Office of Public Safety Accountability (OPSA) encompasses oversight practitioners responsible for the investigation, review, and audit of allegations of misconduct involving the Sacramento Police Department (SPD) and the Sacramento Fire Department (SFD) personnel. OPSA ensures that investigations have been completed fairly, thoroughly, and objectively. The Office of Public Safety Accountability continues its efforts in the improvement of policing and better serving the interests of the public. The goals and objectives of the office involves creating meaningful opportunities for the community to influence decisions that impact them, incorporating innovative and progressive ideas to resolve issues, explaining challenges and limitations, and ensuring outcomes meet goals while remaining inclusive and accessible. IDEAL CANDIDATE STATEMENT The ideal candidate will have supervisory experience in a public or private agency and a working knowledge of criminal and/or civil investigation techniques and procedures. This candidate will support the director in overseeing operations and goals of the office. This candidate will be a collaborative leader with critical thinking abilities and the ability to enhance productivity and organizational performance. Exceptional oral and written communication skills as well as public-speaking skills. The purpose of this position is to assist the department director in the management of the operations of the department. DISTINGUISHING CHARACTERISTICS The Assistant Director of Public Safety Accountability is a single position management-level classification. The Assistant Director of Public Safety Accountability is distinguished from the Director of Public Safety Accountability in that the latter provides executive direction and oversight of the department. The Assistant Director of Public Safety and Accountability is authorized by the Director of Public Safety Accountability to act on their behalf on all aspects of department operations in their absence. SUPERVISION RECEIVED AND EXERCISED Executive Direction is provided by the Director of Public Safety Accountability, or other higher-level personnel. Directly supervises professional, technical, and/or support staff. ESSENTIAL DUTIES AND RESPONSIBILITIES This information is intended to be descriptive of the key responsibilities of the classification. The list of essential functions below does not identify all duties performed by any single incumbent in this classification. Additionally, please be aware of the legend below when referring to the physical demands of each essential function. Plan, organize, and manage the work of personnel performing the activities and operations of the assigned function through prioritizing, assigning and reviewing the work. Monitor, audit, and report on internal investigations conducted by the Sacramento Police Department Internal Affairs unit and the Sacramento Fire Department concerning allegations of excessive/unnecessary force or other misconduct issues as deemed appropriate. Advise the Director regarding any pending or ongoing OPSA matters of concern or potential significant impact on City operations. Monitor and/or conduct investigations on complaints received from citizens alleging misconduct or other concerns within the Police or Fire Departments. Make recommendations regarding the Police and Fire Department’s policies and procedures related to internal investigations and departmental operations. Participate as a member of both the Critical Incident team for the Police Department and the High-Profile Incident Notification call-up list for the Fire Department. Oversee and participate in the preparation, implementation, and monitoring of department budget. Participate in the preparation of complex statistical and narrative reports, correspondence, procedures, and other related documents. Participate on committees, boards, task forces, and in community activities. Perform related work of a similar nature and level as assigned. The above job responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. QUALIFICATIONS KNOWLEDGE REQUIREMENTS Principles and practices of modern public administration, particularly related to areas of law enforcement. Related California Penal Codes, Labor Codes, and essential elements contained in the California Peace Officers Bill of Rights. Investigative principles, methods, and practices. General legal principles, practices, terminology, and documents. Current literature, laws, regulations, and developments, as well as various agencies, that impact municipal police internal investigations. Research methods, report writing techniques, statistical concepts, and methods. Principles and techniques of project management. SKILL REQUIREMENTS Public speaking and making presentations to large groups. Use of modern office equipment, including computers, computer applications, and computer software, to accomplish a variety of tasks. EXPERIENCE AND EDUCATION Experience: Three (3) years of experience performing professional administrative/investigative or legal/investigative work with substantial involvement in law enforcement and/or fire department issues., of which, must have included one (1) year of supervision experience. Education: Possession of a bachelor’s degree from an accredited four-year college or university. Substitution: A master’s degree may substitute for one year of the required experience. OR Graduation from an approved school of law and current membership in the California State Bar may substitute for two years of the required experience. PROOF OF EDUCATION Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. PROOF OF MEMBERSHIP Proof of the required membership and/or license should be submitted with your application an d will be required at the time of appointment . Unofficial documents and/or copies are acceptable. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Certification & Other Requirements: This position may act as a member of the 24-hour Critical Incident Response Team, sharing responsibility with the Director of Public Safety Accountability to respond to critical public safety incidents involving both the Police and Fire departments. WORKING CONDITIONS Incumbents may be required to be on-call and work evening hours. PROBATIONARY PERIOD Not applicable. This is an exempt from civil service, at-will classification and does not serve a probationary period. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut- off date; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Proof of membership and/or license should be submitted online with your application. Proof of membership and/or license will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: Continuous
Mar 07, 2024
Full Time
THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED Application cut-off dates are weekly, every Wednesday The City of Sacramento’s Office of Public Safety Accountability (OPSA) encompasses oversight practitioners responsible for the investigation, review, and audit of allegations of misconduct involving the Sacramento Police Department (SPD) and the Sacramento Fire Department (SFD) personnel. OPSA ensures that investigations have been completed fairly, thoroughly, and objectively. The Office of Public Safety Accountability continues its efforts in the improvement of policing and better serving the interests of the public. The goals and objectives of the office involves creating meaningful opportunities for the community to influence decisions that impact them, incorporating innovative and progressive ideas to resolve issues, explaining challenges and limitations, and ensuring outcomes meet goals while remaining inclusive and accessible. IDEAL CANDIDATE STATEMENT The ideal candidate will have supervisory experience in a public or private agency and a working knowledge of criminal and/or civil investigation techniques and procedures. This candidate will support the director in overseeing operations and goals of the office. This candidate will be a collaborative leader with critical thinking abilities and the ability to enhance productivity and organizational performance. Exceptional oral and written communication skills as well as public-speaking skills. The purpose of this position is to assist the department director in the management of the operations of the department. DISTINGUISHING CHARACTERISTICS The Assistant Director of Public Safety Accountability is a single position management-level classification. The Assistant Director of Public Safety Accountability is distinguished from the Director of Public Safety Accountability in that the latter provides executive direction and oversight of the department. The Assistant Director of Public Safety and Accountability is authorized by the Director of Public Safety Accountability to act on their behalf on all aspects of department operations in their absence. SUPERVISION RECEIVED AND EXERCISED Executive Direction is provided by the Director of Public Safety Accountability, or other higher-level personnel. Directly supervises professional, technical, and/or support staff. ESSENTIAL DUTIES AND RESPONSIBILITIES This information is intended to be descriptive of the key responsibilities of the classification. The list of essential functions below does not identify all duties performed by any single incumbent in this classification. Additionally, please be aware of the legend below when referring to the physical demands of each essential function. Plan, organize, and manage the work of personnel performing the activities and operations of the assigned function through prioritizing, assigning and reviewing the work. Monitor, audit, and report on internal investigations conducted by the Sacramento Police Department Internal Affairs unit and the Sacramento Fire Department concerning allegations of excessive/unnecessary force or other misconduct issues as deemed appropriate. Advise the Director regarding any pending or ongoing OPSA matters of concern or potential significant impact on City operations. Monitor and/or conduct investigations on complaints received from citizens alleging misconduct or other concerns within the Police or Fire Departments. Make recommendations regarding the Police and Fire Department’s policies and procedures related to internal investigations and departmental operations. Participate as a member of both the Critical Incident team for the Police Department and the High-Profile Incident Notification call-up list for the Fire Department. Oversee and participate in the preparation, implementation, and monitoring of department budget. Participate in the preparation of complex statistical and narrative reports, correspondence, procedures, and other related documents. Participate on committees, boards, task forces, and in community activities. Perform related work of a similar nature and level as assigned. The above job responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. QUALIFICATIONS KNOWLEDGE REQUIREMENTS Principles and practices of modern public administration, particularly related to areas of law enforcement. Related California Penal Codes, Labor Codes, and essential elements contained in the California Peace Officers Bill of Rights. Investigative principles, methods, and practices. General legal principles, practices, terminology, and documents. Current literature, laws, regulations, and developments, as well as various agencies, that impact municipal police internal investigations. Research methods, report writing techniques, statistical concepts, and methods. Principles and techniques of project management. SKILL REQUIREMENTS Public speaking and making presentations to large groups. Use of modern office equipment, including computers, computer applications, and computer software, to accomplish a variety of tasks. EXPERIENCE AND EDUCATION Experience: Three (3) years of experience performing professional administrative/investigative or legal/investigative work with substantial involvement in law enforcement and/or fire department issues., of which, must have included one (1) year of supervision experience. Education: Possession of a bachelor’s degree from an accredited four-year college or university. Substitution: A master’s degree may substitute for one year of the required experience. OR Graduation from an approved school of law and current membership in the California State Bar may substitute for two years of the required experience. PROOF OF EDUCATION Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. PROOF OF MEMBERSHIP Proof of the required membership and/or license should be submitted with your application an d will be required at the time of appointment . Unofficial documents and/or copies are acceptable. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Certification & Other Requirements: This position may act as a member of the 24-hour Critical Incident Response Team, sharing responsibility with the Director of Public Safety Accountability to respond to critical public safety incidents involving both the Police and Fire departments. WORKING CONDITIONS Incumbents may be required to be on-call and work evening hours. PROBATIONARY PERIOD Not applicable. This is an exempt from civil service, at-will classification and does not serve a probationary period. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut- off date; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Proof of membership and/or license should be submitted online with your application. Proof of membership and/or license will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: Continuous
CITY OF FRESNO, CA
Fresno, California, United States
Position Description PARCS needs motivated and passionate individuals who are ready to energize and reinvent the community. If you are looking to enhance your leadership experience, participate in team building, meet new and interesting people, and above all, positively impact the lives of our youth - WE HAVE THE JOB FOR YOU! We are currently recruiting for Temporary Community Recreation Assistant and Temporary Recreation Specialists. Under supervision, incumbents plan, organize, and conduct specialized recreation and/or community service activities. Incumbents also provide specialized workshops, classes and activities in areas including but not limited to sports, music, science, fitness/nutrition, technology, special events, and senior programs. Additionally, incumbents serve as park attendants; verify park reservations; ensure facilities/picnic areas are clean and ready for use; and report maintenance issues. The Requirements TEMPORARY COMMUNITY RECREATION ASSISTANT Applicants must meet the following minimum qualifications on or before the posted filing deadline: Possession of a high school diploma or GED equivalency and six (6) months of experience in a community services and recreation environment. TEMPORARY RECREATION SPECIALIST Applicants must meet the following minimum qualifications on or before the posted filing deadline: One (1) year experience in organizing, planning, and implementing recreation or community service programs and activities; and possession of a High School Diploma or GED Equivalent, and sixty units of college course work in recreation, liberal studies, education or a related field. Additional qualifying experience may be substituted for the required college education on a year for year basis. Additional college units in related field may be substituted for the required experience on a year for year basis. If qualifying with a degree or accredited college or university credits, please attach a copy of the degree or transcripts. Applications lacking this documentation will be rejected. Valid Cardiopulmonary Resuscitation (CPR) and First Aid Certificates are required within 90 days of date of hire. Possession and continued maintenance of a valid California Driver's License may be required at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. How To Apply APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT WWW.FRESNO.GOV/JOBS TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. ALL CORRESPONDENCE regarding this recruitment will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal. It is an applicant's responsibility to check their email account and phone voice mails from the City of Fresno. Please ensure email is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders, and phone calls may read as "spam" on the phone ID. It is the applicant's responsibility to check these folders and calls. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. Selection Process Applicants that meet the minimum qualifications will be referred to the hiring department for further consideration. Selected individuals will be required to successfully pass a Department interview, a Department of Justice fingerprint, and provide proof of Tuberculosis (TB) clearance, prior to employment with the City of Fresno. Additional Information Temporary Community Recreation Assistant: $22.09 per hour Temporary Recreation Specialist: $23.92 per hour Working hours: Incumbents may be required to work weekends and holidays. Working hours may be between the hours of 8:00 am to 10:00 pm. Pursuant to City of Fresno Charter, temporary employment shall not exceed 2080 hours within 2 fiscal years and are limited to no more than 29 working hours per week. These are temporary employment opportunities which do not provide health benefits, or retirement and are not in any way a guarantee of permanent employment. Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950. Closing Date/Time: 06/30/2024
Mar 07, 2024
Part Time
Position Description PARCS needs motivated and passionate individuals who are ready to energize and reinvent the community. If you are looking to enhance your leadership experience, participate in team building, meet new and interesting people, and above all, positively impact the lives of our youth - WE HAVE THE JOB FOR YOU! We are currently recruiting for Temporary Community Recreation Assistant and Temporary Recreation Specialists. Under supervision, incumbents plan, organize, and conduct specialized recreation and/or community service activities. Incumbents also provide specialized workshops, classes and activities in areas including but not limited to sports, music, science, fitness/nutrition, technology, special events, and senior programs. Additionally, incumbents serve as park attendants; verify park reservations; ensure facilities/picnic areas are clean and ready for use; and report maintenance issues. The Requirements TEMPORARY COMMUNITY RECREATION ASSISTANT Applicants must meet the following minimum qualifications on or before the posted filing deadline: Possession of a high school diploma or GED equivalency and six (6) months of experience in a community services and recreation environment. TEMPORARY RECREATION SPECIALIST Applicants must meet the following minimum qualifications on or before the posted filing deadline: One (1) year experience in organizing, planning, and implementing recreation or community service programs and activities; and possession of a High School Diploma or GED Equivalent, and sixty units of college course work in recreation, liberal studies, education or a related field. Additional qualifying experience may be substituted for the required college education on a year for year basis. Additional college units in related field may be substituted for the required experience on a year for year basis. If qualifying with a degree or accredited college or university credits, please attach a copy of the degree or transcripts. Applications lacking this documentation will be rejected. Valid Cardiopulmonary Resuscitation (CPR) and First Aid Certificates are required within 90 days of date of hire. Possession and continued maintenance of a valid California Driver's License may be required at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. How To Apply APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT WWW.FRESNO.GOV/JOBS TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. ALL CORRESPONDENCE regarding this recruitment will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal. It is an applicant's responsibility to check their email account and phone voice mails from the City of Fresno. Please ensure email is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders, and phone calls may read as "spam" on the phone ID. It is the applicant's responsibility to check these folders and calls. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. Selection Process Applicants that meet the minimum qualifications will be referred to the hiring department for further consideration. Selected individuals will be required to successfully pass a Department interview, a Department of Justice fingerprint, and provide proof of Tuberculosis (TB) clearance, prior to employment with the City of Fresno. Additional Information Temporary Community Recreation Assistant: $22.09 per hour Temporary Recreation Specialist: $23.92 per hour Working hours: Incumbents may be required to work weekends and holidays. Working hours may be between the hours of 8:00 am to 10:00 pm. Pursuant to City of Fresno Charter, temporary employment shall not exceed 2080 hours within 2 fiscal years and are limited to no more than 29 working hours per week. These are temporary employment opportunities which do not provide health benefits, or retirement and are not in any way a guarantee of permanent employment. Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950. Closing Date/Time: 06/30/2024
CITY OF FRESNO, CA
Fresno, California, United States
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Administration Division of the Capital Projects Department. The Assistant Director for Administration is responsible for the daily operations of the division and works directly with division managers and the team to support the entire department. The Capital Administration Division includes the Budget and Compliance Section, Project Management Office (PMO) Section, Real Estate Section and Personnel Section. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to capital projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Organizational Leadership, Engineering, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. -AND- Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Preferred qualifications include: - Masters in Business Administration, Engineering or Project Management. - Project Management Professional certification through Project Management Institute (PMI) Additional Requirements IDEAL CANDIDATE: Fresno is seeking an experienced, engaged and strong leader who will assist in the implementation of the long-range vision for the Capital Projects Department and lead the Capital Administration Division.. A candidate with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of compliance and legal mandates. The ideal candidate will have a record of straightforward and open communication and a willingness to make effective decisions within the parameters of the position, as well as the ability to act calmly and quickly in emergency situations or under adverse conditions. The ideal candidate will have a strong foundation in the core functions of the Capital Administration Division, while also having the aptitude to take on key Department initiatives. Someone that is strategic and forward thinking, and who embodies a public servant leadership style is critical. The ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency. The role of the Project Management Office (PMO) is essential to the success of the entire department and leading the establishment of the PMO is mission critical. Selection Process If you are interested in this outstanding opportunity, please submit a letter of interest, resume, five references and verification of education to: leshea.tarver@fresno.gov Applications may be submitted at www.fresno.gov/jobs Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 leshea.tarver@fresno.gov For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Additional Information The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: -Capital Administration: The Capital Administration Division provides support for the entire department by providing several key support functions. -Design Services: In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. -Transportation Project Management: Project management teams focused on project delivery for transportation projects. -Utilities and On-Site Project Management: Project management teams focused on project delivery for utility, parks, fire and police projects. -Construction Management: Oversees the construction of City capital projects. THE DIVISION The Capital Administration Division has 21 full time positions across four distinct sections, including the Budget and Compliance Section which includes Finance Administration, Project Management Office (PMO) Section, Real Estate Section and Personnel Section. The Capital Administration Division provides support for the entire department by providing several key support functions including department budget and financial management, Project Labor Agreement and National Targeting Hiring reporting and compliance, Project Management Office (PMO) functions, real estate acquisition and disposal support and personnel support. The new Assistant Director will come during an exciting and dynamic time to help build and mentor the team. OUR ORGANIZATION The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. OUR COMMUNITY As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer We welcome applicants of any race, gender, religion, ancestry or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno web site. Closing Date/Time: 07/01/2024
Mar 07, 2024
Full Time
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Administration Division of the Capital Projects Department. The Assistant Director for Administration is responsible for the daily operations of the division and works directly with division managers and the team to support the entire department. The Capital Administration Division includes the Budget and Compliance Section, Project Management Office (PMO) Section, Real Estate Section and Personnel Section. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to capital projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Organizational Leadership, Engineering, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. -AND- Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Preferred qualifications include: - Masters in Business Administration, Engineering or Project Management. - Project Management Professional certification through Project Management Institute (PMI) Additional Requirements IDEAL CANDIDATE: Fresno is seeking an experienced, engaged and strong leader who will assist in the implementation of the long-range vision for the Capital Projects Department and lead the Capital Administration Division.. A candidate with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of compliance and legal mandates. The ideal candidate will have a record of straightforward and open communication and a willingness to make effective decisions within the parameters of the position, as well as the ability to act calmly and quickly in emergency situations or under adverse conditions. The ideal candidate will have a strong foundation in the core functions of the Capital Administration Division, while also having the aptitude to take on key Department initiatives. Someone that is strategic and forward thinking, and who embodies a public servant leadership style is critical. The ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency. The role of the Project Management Office (PMO) is essential to the success of the entire department and leading the establishment of the PMO is mission critical. Selection Process If you are interested in this outstanding opportunity, please submit a letter of interest, resume, five references and verification of education to: leshea.tarver@fresno.gov Applications may be submitted at www.fresno.gov/jobs Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 leshea.tarver@fresno.gov For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview. Additional Information The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: -Capital Administration: The Capital Administration Division provides support for the entire department by providing several key support functions. -Design Services: In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. -Transportation Project Management: Project management teams focused on project delivery for transportation projects. -Utilities and On-Site Project Management: Project management teams focused on project delivery for utility, parks, fire and police projects. -Construction Management: Oversees the construction of City capital projects. THE DIVISION The Capital Administration Division has 21 full time positions across four distinct sections, including the Budget and Compliance Section which includes Finance Administration, Project Management Office (PMO) Section, Real Estate Section and Personnel Section. The Capital Administration Division provides support for the entire department by providing several key support functions including department budget and financial management, Project Labor Agreement and National Targeting Hiring reporting and compliance, Project Management Office (PMO) functions, real estate acquisition and disposal support and personnel support. The new Assistant Director will come during an exciting and dynamic time to help build and mentor the team. OUR ORGANIZATION The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. OUR COMMUNITY As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer We welcome applicants of any race, gender, religion, ancestry or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno web site. Closing Date/Time: 07/01/2024
Contra Costa County, CA
Contra Costa County, California, United States
The Position Why join the Contra Costa Health Services? OPEN UNTIL FILLED The Board of Supervisors have authorized the following future salary increases: 5% on July 1, 2023, 5% on July 1, 2024, 5% on July 1, 2025. Bargaining Unit: Local 856 - Health Services Unit The Contra Costa County Health Services Department is offering an excellent career opportunity for qualified individuals interested in the Nutrition Assistant position. The Public Health Division has multiple vacancies in the Women, Infants, and Children (WIC) Program throughout Contra Costa County. You may occasionally be required to travel to different sites within Contra Costa County. Nutrition Assistants participate and assist in patient nutritional care services in an acute care hospital; relieve Registered Dietitians of certain routine aspects of the nutritional services program and may perform dietary-related tasks; determine, enroll, and recertify the WIC applicants program eligibility in Public Health, provide nutrition and breastfeeding education, develop care plans for low-risk participants, and provide group classes. The WIC Program is a federally funded supplemental food and nutrition program for low-income pregnant, breastfeeding, and postpartum women, infants, and children under age five who are at a nutritional risk. The goal of the WIC Program is to provide women, infants, and children with healthy food, knowledge, and the opportunity to make healthy choices in an atmosphere of dignity and respect, thus enhancing the potential for all to enjoy a higher quality of life. We are looking for someone who is: A strong communicator. You will be responsible for communicating (both written and verbally) relevant nutrition and breastfeeding information to WIC program participants. Customer Oriented. You will need to be respectful, empathetic, compassionate, and engaged when interacting with WIC participants and the WIC team. Trustworthy. You will be expected to display honesty, adhere to principles, and be personally accountable. A team player. You will be responsible for establishing and maintaining effective working relationships with individuals within the WIC Team. Knowledgeable. You will be responsible for providing virtual or in-person group education to WIC participants. What you will typically be responsible for: Performing participant screenings, registration, determining program eligibility, verifying income and addresses, and documenting medical and nutrition data. Performing certification and recertification of participants using California’s WIC WISE (Web Information System Exchange) System Assessing the nutritional needs of WIC participants, providing nutrition education, and breastfeeding support, and referring high-risk participants to the program’s public health nutritionists Providing group education on nutrition, breastfeeding, consumer education, and health-related topics Answering phones using phone etiquette Working with computers, data collection, and electronic client records Assisting in identifying and referring participants to health providers, public health nurses, and local community resources Supporting staff and community health professionals with nutrition and health information and referrals Providing orientation to participants regarding program services A few reasons you might love this job: You will be part of a dynamic team working to improve health outcomes and empower low-income families to make healthy choices and enjoy a higher quality of life. You will be able to support and mentor young families in your local community. You will work with a diverse population of staff and participants. You will have the opportunity to grow professionally through training, webinars, and conferences. A few challenges you might face in this job: The demands and needs of the program can change rapidly. Work can be time-sensitive and stressful at times. Clinic flow moves at a rapid pace as we serve a large population. Competencies Required: Using Technology: Working with electronic hardware and software applications Adaptability: Responding positively to change and modifying behavior as the situation requires Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Self-Management: Showing personal organization, self-discipline, and dependability Listening: Fully comprehending spoken communication Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Customer Focus: Attending to the needs and expectations of customers Group Facilitation: Enabling constructive and productive group interaction Teamwork: Collaborating with others to achieve shared goals Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace To read the complete job description, please visit the website: https://www.cccounty.us/hr . The eligible list established from this recruitment may remain in effect for six (6) months. Minimum Qualifications Education: Possession of either 1) an Associate of Arts degree from an accredited college or university which included completion of a program of study in food and nutrition approved by the Academy of Nutrition and Dietetics, 2) a Bachelor's degree from an accredited college or university with a major in food science, nutrition, home economics, dietetics or a closely related field, 3) completion of a dietetic technician program from an accredited college or university, 4) completion of a Didactic Program in Dietetics approved by the Academy of Nutrition and Dietetics' Accreditation Council for Education in Nutrition and Dietetics (ACEND), or 5) WIC Nutrition Assistant (WNA) certification issued by a State WIC Program. Note: Incumbents that are assigned to the WIC program and do not possess the WNA certification must obtain it within nine (9) months of appointment. DESIRABLE QUALIFICATIONS: Possession of a Certified Lactation Educator certificate or similar Experience using Epic, Microsoft Suite, and WIC WISE computer programs Bilingual in Spanish Selection Process 1. Application Filing and Evaluation: All applicants will be required to complete a supplemental questionnaire at the time of application. Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. 2. Training and Experience Evaluation: At the time of filing, within the supplemental questionnaire, candidates will be required to complete a training and experience questionnaire. Candidates that clearly meet the minimum qualifications, as described above, will have their training and experience responses evaluated. The training and experience questionnaire is designed to measure candidate’s relevant education, training, and/or experience as it relates to the Nutrition Assistant classification. ( Weighted 100% ). The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment questions, please contact Health Services Personnel, Recruitment Team at Exams@cchealth.org . For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1-855-524-5627. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Apr 21, 2024
Full Time
The Position Why join the Contra Costa Health Services? OPEN UNTIL FILLED The Board of Supervisors have authorized the following future salary increases: 5% on July 1, 2023, 5% on July 1, 2024, 5% on July 1, 2025. Bargaining Unit: Local 856 - Health Services Unit The Contra Costa County Health Services Department is offering an excellent career opportunity for qualified individuals interested in the Nutrition Assistant position. The Public Health Division has multiple vacancies in the Women, Infants, and Children (WIC) Program throughout Contra Costa County. You may occasionally be required to travel to different sites within Contra Costa County. Nutrition Assistants participate and assist in patient nutritional care services in an acute care hospital; relieve Registered Dietitians of certain routine aspects of the nutritional services program and may perform dietary-related tasks; determine, enroll, and recertify the WIC applicants program eligibility in Public Health, provide nutrition and breastfeeding education, develop care plans for low-risk participants, and provide group classes. The WIC Program is a federally funded supplemental food and nutrition program for low-income pregnant, breastfeeding, and postpartum women, infants, and children under age five who are at a nutritional risk. The goal of the WIC Program is to provide women, infants, and children with healthy food, knowledge, and the opportunity to make healthy choices in an atmosphere of dignity and respect, thus enhancing the potential for all to enjoy a higher quality of life. We are looking for someone who is: A strong communicator. You will be responsible for communicating (both written and verbally) relevant nutrition and breastfeeding information to WIC program participants. Customer Oriented. You will need to be respectful, empathetic, compassionate, and engaged when interacting with WIC participants and the WIC team. Trustworthy. You will be expected to display honesty, adhere to principles, and be personally accountable. A team player. You will be responsible for establishing and maintaining effective working relationships with individuals within the WIC Team. Knowledgeable. You will be responsible for providing virtual or in-person group education to WIC participants. What you will typically be responsible for: Performing participant screenings, registration, determining program eligibility, verifying income and addresses, and documenting medical and nutrition data. Performing certification and recertification of participants using California’s WIC WISE (Web Information System Exchange) System Assessing the nutritional needs of WIC participants, providing nutrition education, and breastfeeding support, and referring high-risk participants to the program’s public health nutritionists Providing group education on nutrition, breastfeeding, consumer education, and health-related topics Answering phones using phone etiquette Working with computers, data collection, and electronic client records Assisting in identifying and referring participants to health providers, public health nurses, and local community resources Supporting staff and community health professionals with nutrition and health information and referrals Providing orientation to participants regarding program services A few reasons you might love this job: You will be part of a dynamic team working to improve health outcomes and empower low-income families to make healthy choices and enjoy a higher quality of life. You will be able to support and mentor young families in your local community. You will work with a diverse population of staff and participants. You will have the opportunity to grow professionally through training, webinars, and conferences. A few challenges you might face in this job: The demands and needs of the program can change rapidly. Work can be time-sensitive and stressful at times. Clinic flow moves at a rapid pace as we serve a large population. Competencies Required: Using Technology: Working with electronic hardware and software applications Adaptability: Responding positively to change and modifying behavior as the situation requires Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Self-Management: Showing personal organization, self-discipline, and dependability Listening: Fully comprehending spoken communication Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Customer Focus: Attending to the needs and expectations of customers Group Facilitation: Enabling constructive and productive group interaction Teamwork: Collaborating with others to achieve shared goals Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace To read the complete job description, please visit the website: https://www.cccounty.us/hr . The eligible list established from this recruitment may remain in effect for six (6) months. Minimum Qualifications Education: Possession of either 1) an Associate of Arts degree from an accredited college or university which included completion of a program of study in food and nutrition approved by the Academy of Nutrition and Dietetics, 2) a Bachelor's degree from an accredited college or university with a major in food science, nutrition, home economics, dietetics or a closely related field, 3) completion of a dietetic technician program from an accredited college or university, 4) completion of a Didactic Program in Dietetics approved by the Academy of Nutrition and Dietetics' Accreditation Council for Education in Nutrition and Dietetics (ACEND), or 5) WIC Nutrition Assistant (WNA) certification issued by a State WIC Program. Note: Incumbents that are assigned to the WIC program and do not possess the WNA certification must obtain it within nine (9) months of appointment. DESIRABLE QUALIFICATIONS: Possession of a Certified Lactation Educator certificate or similar Experience using Epic, Microsoft Suite, and WIC WISE computer programs Bilingual in Spanish Selection Process 1. Application Filing and Evaluation: All applicants will be required to complete a supplemental questionnaire at the time of application. Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. 2. Training and Experience Evaluation: At the time of filing, within the supplemental questionnaire, candidates will be required to complete a training and experience questionnaire. Candidates that clearly meet the minimum qualifications, as described above, will have their training and experience responses evaluated. The training and experience questionnaire is designed to measure candidate’s relevant education, training, and/or experience as it relates to the Nutrition Assistant classification. ( Weighted 100% ). The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment questions, please contact Health Services Personnel, Recruitment Team at Exams@cchealth.org . For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1-855-524-5627. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
MASSACHUSETTS TRIAL COURT
Clinton, Massachusetts, United States
Title: Assistant Clerk Magistrate- Clinton District Court Pay Grade: Assistant Clerk Magistrate Starting Pay:$ 134,389.69 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible and respectful to all. The District Court shall conduct its business with integrity, competence and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile: https://www.mass.gov/orgs/district-court Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. Position Summary: The employees in this position assist the Clerk-Magistrate in performing magisterial and administrative duties as set forth in state statutes and court rules. • Magisterial responsibilities include determining probable cause for the issuance of criminal complaints and search warrants, in court and out of court bail determinations, determinations of preliminary probation violation hearings, adjudicating small claims motions and trials and presiding over both civil and criminal motor vehicle hearings. • Assistant clerk-magistrates also may decide certain non-dispositive motions in civil and criminal cases, enter defaults and default judgments and other civil process. • Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. • Work is performed under the direction of the Clerk-Magistrate or First Assistant Clerk-Magistrate. • Supervision is exercised over support personnel within the Clerk-Magistrate's Office. Supervision Received: Duties: Any one position may not include all of the duties and responsibilities listed below nor do the listed examples include all tasks which may be found in these positions. • Receives applications for criminal complaints and reviews them for probable cause. • Reviews applications for search warrants filed by police and others and determines whether such warrants may issue. • Conducts hearings and determines whether criminal complaints and/or arrest warrants may issue, determines appeals from civil motor vehicle citations, municipal by-law violations and environmental citations. • Conducts trials of small claims and makes judgments of the same. In the absence of a justice, arraigns defendants, determines questions of bail, and conducts preliminary probation violation hearings. • Calls the list of cases scheduled before a justice and makes the official record of the proceedings. • Reviews filings from attorneys and Pro Se litigants and informs them on court procedure. • Arranges for hearings and notifies counsel. • Certifies and transmits official copies of court records as required. • Issues process as required by the court or prescribed by statutes and rules of court. • Receives, examines and reviews all filings and has responsibility to ensure they comply with rules of court, and to establish their suitability for filing. • Maintains electronic and written indexes of cases entered. • Supervises the receipt, recording and disbursements of fees and money by the court. • Distributes and implements changes in court rules and office procedure. • Administers hearings inside and outside of court where no judge is present. • Performs related work as required. Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. • Thorough knowledge of court procedure, legal documents, laws and legal factors pertaining to the court. • Thorough knowledge of the organization, functions, jurisdiction and authority of the court. • Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. Minimum Requirements: A Bachelor’s Degree; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience in criminal justice, public administration or business administration including supervisory experience; or an equivalent combination of higher education and relevant experience equal to 10 years total; OR A law degree or a graduate degree in a relevant field (for example: criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience; Preferred Qualifications: Law degree preferred Closing Date/Time: 2024-07-21
Apr 18, 2024
Full Time
Title: Assistant Clerk Magistrate- Clinton District Court Pay Grade: Assistant Clerk Magistrate Starting Pay:$ 134,389.69 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible and respectful to all. The District Court shall conduct its business with integrity, competence and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile: https://www.mass.gov/orgs/district-court Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. Position Summary: The employees in this position assist the Clerk-Magistrate in performing magisterial and administrative duties as set forth in state statutes and court rules. • Magisterial responsibilities include determining probable cause for the issuance of criminal complaints and search warrants, in court and out of court bail determinations, determinations of preliminary probation violation hearings, adjudicating small claims motions and trials and presiding over both civil and criminal motor vehicle hearings. • Assistant clerk-magistrates also may decide certain non-dispositive motions in civil and criminal cases, enter defaults and default judgments and other civil process. • Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. • Work is performed under the direction of the Clerk-Magistrate or First Assistant Clerk-Magistrate. • Supervision is exercised over support personnel within the Clerk-Magistrate's Office. Supervision Received: Duties: Any one position may not include all of the duties and responsibilities listed below nor do the listed examples include all tasks which may be found in these positions. • Receives applications for criminal complaints and reviews them for probable cause. • Reviews applications for search warrants filed by police and others and determines whether such warrants may issue. • Conducts hearings and determines whether criminal complaints and/or arrest warrants may issue, determines appeals from civil motor vehicle citations, municipal by-law violations and environmental citations. • Conducts trials of small claims and makes judgments of the same. In the absence of a justice, arraigns defendants, determines questions of bail, and conducts preliminary probation violation hearings. • Calls the list of cases scheduled before a justice and makes the official record of the proceedings. • Reviews filings from attorneys and Pro Se litigants and informs them on court procedure. • Arranges for hearings and notifies counsel. • Certifies and transmits official copies of court records as required. • Issues process as required by the court or prescribed by statutes and rules of court. • Receives, examines and reviews all filings and has responsibility to ensure they comply with rules of court, and to establish their suitability for filing. • Maintains electronic and written indexes of cases entered. • Supervises the receipt, recording and disbursements of fees and money by the court. • Distributes and implements changes in court rules and office procedure. • Administers hearings inside and outside of court where no judge is present. • Performs related work as required. Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. • Thorough knowledge of court procedure, legal documents, laws and legal factors pertaining to the court. • Thorough knowledge of the organization, functions, jurisdiction and authority of the court. • Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. Minimum Requirements: A Bachelor’s Degree; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience in criminal justice, public administration or business administration including supervisory experience; or an equivalent combination of higher education and relevant experience equal to 10 years total; OR A law degree or a graduate degree in a relevant field (for example: criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience; Preferred Qualifications: Law degree preferred Closing Date/Time: 2024-07-21