ADMINISTRATIVE INTERN NON-CAREER - PUBLIC WORKS

  • City of Long Beach, CA
  • Long Beach, California
  • Jun 28, 2019
Part Time Internship Public Works
  • Salary: $15.33 - $22.55 Hourly

Job Description

DESCRIPTION



The Department of Public Worksis pleased to announce the establishment of several internship opportunities throughout the Department in multiple areas of public works administration. These paid positions represent an incredible opportunity for current undergraduate and postgraduate college students to learn and gain hands-on work experience. We encourage you to read the position descriptions below and apply for the opening or openings you are interested in. One application per applicant will be used for assessing internship candidates for currently open intern positions. This recruitment will also be used for future intern openings. This recruitment will close when all open positions are filled so applying early is encouraged. Interns may occasionally be assigned tasks for different Divisions. Interns, which are classified as non-career employees, are allowed a maximum of 900 work hours available over a 12-month period, and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

Office of the Director of Public Works - These positions, known as Content-Coordinator Interns, work in the Director's office and support the Department's public outreach and social media efforts. Undergraduate and postgraduate students with an interest in public relations, marketing, public administration, other related fields, and have a good background in using social media, and enjoy being in the field highlighting Public Works projects/accomplishments and other jewels of the City are encouraged to apply. These positions work at City Hall. Coming in June 2019, these positions will work in the brand new Civic Center building and plaza. For more information follow @LBPublicWorks on Facebook, Instagram, and Twitter, or visit longbeach.gov/pw .

Special Projects Division, Business Operations Bureau - There are two intern positions in the Special Projects Division, Civic Center Intern and City Parking Operations Intern. The Civic Center Intern will be working in conjunction with Project Management Bureau staff and will assist with tasks related to the continued development of the new Long Beach Civic Center. Undergraduate and postgraduate students with an interest in planning, urban planning, project and construction management, and other related fields are encouraged to apply. The City Parking Operations Intern will assist with tasks related to the management of the City's massive, citywide parking system. Students with an interest in real estate, parking management, property management, urban planning, public administration, and other related fields are encouraged to apply. These positions work at City Hall. Coming in June 2019, these positions will work in the brand new Civic Center building and plaza. For more information visit pecplongbeach.com/ or longbeach.gov/parking/ .

Waste Diversion Division, Environmental Services Bureau - These positions, known as Recycling Outreach Interns, assist the Waste Diversion Division with tasks related to the Division's operations. Undergraduate and postgraduate students with an interest in environmental science, ecology, sustainability, the conservation of natural resources, other related fields, and have an interest in employing their public presentation skills are encouraged to apply. These positions work at the Environmental Services Bureau facility located at 2929 E. Willow Street, Long Beach 90806. For more information visit longbeach.gov/lbrecycles/ .

Project Management Bureau - Project Management Interns assist with tasks related to the Bureau's management and delivery of improvements to Long Beach's parks, public facilities, tidelands area and public right-of-way. Undergraduate and postgraduate students with an interest in real estate, urban planning, project management, public administration, and other related fields are encouraged to apply. These positions work at City Hall. Coming in June 2019, these positions will work in the brand new Civic Center building and plaza. For more information visit longbeach.gov/pw/projects .

Traffic Engineering Division, Transportation Mobility Bureau - Traffic Engineering Interns assist with tasks related to the Division's operations that are involved with performing traffic and transportation research, analysis, planning and design. Undergraduate and postgraduate students with an interest in traffic engineering, planning, urban planning, transportation, and other related fields are encouraged to apply. These positions work at City Hall. Coming in June 2019, these positions will work in the brand new Civic Center building and plaza. For more information visit longbeach.gov/pw/resources/general/mobility .

Transportation Programs Division, Transportation Mobility Bureau - Transportation Program Interns are students completing studies in master's degree program and assist with tasks related to the Division's management of mobility programs, events, and projects. Master's degree students with an interest in urban planning, transportation planning, and other related fields are encouraged to apply. These positions work at City Hall. Coming in June 2019, these positions will work in the brand new Civic Center building and plaza. For more information visit longbeach.gov/pw/resources/general/mobility .

Design Division, Engineering Bureau - Design Interns assist with tasks related to the Division's management of capital improvement project (CIP) engineering design and various engineering administrative tasks. Undergraduate and postgraduate students with an interest in civil engineering, urban planning, public administration, and other related fields are encouraged to apply. These positions work at City Hall. Coming in June 2019, these positions will work in the brand new Civic Center building and plaza. For more information visit longbeach.gov/pw .

Stormwater/Environmental Compliance Division, Engineering Bureau - Stormwater/Environmental Compliance Interns assist with tasks related to the Division's mission of supporting the Clean Water Act of 1972 by protecting the beneficial uses of receiving waters and controlling pollutants from entering the storm drain system to ensure the quality of life for our citizens and our environment. Undergraduate and postgraduate students with an interest in environmental science, ecology, civil engineering, urban planning, public administration, other life sciences, and other related fields are encouraged to apply. These positions work at City Hall. Coming in June 2019, these positions will work in the brand new Civic Center building and plaza. For more information visit longbeach.gov/pw/resources/stormwater-management/ .

Construction Management Division, Engineering Bureau - Construction Management Interns assist with tasks related to the Division's management of project inspection services, geographic information systems (GIS), engineering records and surveys, and the issuance and inspection of public right-of-way permits. Undergraduate and postgraduate students with an interest in civil engineering, urban planning, construction inspection, computer science, GIS, geography, public administration and other related fields are encouraged to apply. These positions work at the Construction Management Division, 970 W. Chester Place, Long Beach 90813. For more information visit longbeach.gov/pw .

Fleet Services Bureau, Department of Financial Management -This position typically assists the Fuel and Underground Storage Tank (UST) Operations Division with tasks related to the Division's operations. However, placements can also be based on the Bureau's needs, as well as the applicant's qualifications and interests. Interns may occasionally be assigned tasks for different Fleet divisions. Undergraduate and postgraduate students with an interest in finance, accounting, computer science, database management systems, fleet administration, and other related fields are encouraged to apply. These positions work at the Fleet Services Bureau facility located at 2600 Temple Avenue, Long Beach 90806. For more information visit longbeach.gov/finance/ .

EXAMPLES OF DUTIES

Office of the Director of Public Works, Content-CoordinatorIntern
  • Assists in the support of content creation for Department's website, social media, collateral and events under the direction of the Department Executive Assistant;
  • Assists with drafting press materials including press alerts, press releases, talking points and event agendas;
  • Assist in building a master calendar for Department events and social media;
  • Assists staff in finding creative ways to communicate Department services and accomplishments to the community;
  • Performs other related duties as assigned.
Special Projects Division, Civic Center Intern and City Parking Operations Intern
  • Assists with tasks related to citywide parking operations for on-street meters and off-street lots and garages;
  • Assists with active parking operations planning;
  • Assists with public outreach, media content, capacity and use analysis, rate analysis, and market research;
  • May provide assistance to staff in producing a variety of reports using Microsoft Office applications such as Word and Excel;
  • Performs other related duties as assigned.
Waste Diversion Division, Recycling Outreach Intern
  • Assists staff with public education and outreach to support waste reduction;
  • Assists staff with the implementation of local and state ordinances related to waste reduction, recycling and waste prevention;
  • Assists the Division at community outreach events;
  • Assists with preparing memorandums and staff reports;
  • Assists with the gathering of general data for use in administrative, fiscal and procedural analysis;
  • May assist staff with social media outreach efforts;
  • May provide assistance to staff in producing a variety of reports using Microsoft Office applications such as Word and Excel;
  • Performs other related duties as assigned.
Project Management Bureau, Administrative Intern
  • Assists the Division at community outreach events;
  • Assists with preparing memorandums and staff reports;
  • Assists with the gathering of general data for use in administrative, fiscal and procedural analysis;
  • May provide assistance to staff in producing a variety of reports using Microsoft Office applications such as Word and Excel;
  • Performs other related duties as assigned.
Traffic Engineering Division, Administrative Intern
  • Assists with conducting traffic studies and counts;
  • Assists with designing signing and striping plans;
  • Assists with traffic signal timing and maintenance;
  • Assists the Division at community outreach events;
  • Assists with preparing memorandums and staff reports;
  • Assists with the gathering of general data for use in administrative, fiscal and procedural analysis;
  • May provide assistance to staff in producing a variety of reports using Microsoft Office applications such as Word and Excel;
  • Performs other related duties as assigned.
Transportation Programs Division, Transportation Programs Intern
  • Assists with active transportation planning and analysis
  • Assists the Division at community outreach events;
  • Assists with public outreach including assisting with the creation of graphics, materials, and social media content;
  • Assists with e-scooter program management and bike parking installation;
  • Assist with the writing of transportation grant applications;
  • May provide assistance to staff in producing a variety of reports using Microsoft Office applications such as Word and Excel, Adobe Creative Suite, and ArcGIS
  • Performs other related duties as assigned.
Design Division, Administrative Intern
  • Assists the Division at community outreach events;
  • Assists with preparing memorandums and staff reports;
  • Assists with the gathering of general data for use in administrative, fiscal and procedural analysis;
  • May provide assistance to staff in producing a variety of reports using Microsoft Office applications such as Word and Excel;
  • Performs other related duties as assigned.
Stormwater/Environmental Compliance Division, AdministrativeIntern
  • Assists the Division at community outreach events;
  • Assists with preparing memorandums and staff reports;
  • Assists with the gathering of general data for use in administrative, fiscal and procedural analysis;
  • May provide assistance to staff in producing a variety of reports using Microsoft Office applications such as Word and Excel;
  • Performs other related duties as assigned.
Construction Management Division, AdministrativeIntern
  • Assists the Division at community outreach events;
  • Assists with preparing memorandums and staff reports;
  • Assists with the gathering of general data for use in administrative, fiscal and procedural analysis;
  • May provide assistance to staff in producing a variety of reports using Microsoft Office applications such as Word and Excel;
  • Performs other related duties as assigned.
Fleet Service Bureau, Administrative Intern
  • Assists with tracking delivery orders, audits and reports fuel inventory;
  • Provides assistance to staff in producing a variety of reports using Microsoft Office applications such as Word and Excel;
  • Assists with using Fleet Maintenance Software System (M-5) database and computer programs to verify vehicle fuel types, using departments and fuel capacity;
  • Assists with preparing memorandums and staff reports;
  • Assists with the gathering of general data for use in administrative, fiscal and procedural analysis;
  • Assists with the monitoring and programming of fuel keys for City and contract personnel;
  • Makes mathematical computations related to fuel delivery and consumption;
  • Communicates with interdepartmental staff, vendors, public and outside agencies in person, email, or by telephone;
  • Assists in maintaining central files consisting of reports, correspondence and various documents;
  • Performs other related duties as assigned.


REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS:
  • Current enrollment in an accredited university (proof of completion of 90 quarter units or 60 semester units required) completing studies in an undergraduate or postgraduate program in Political Science, Environmental Studies, Environmental Science, Graphic Design, Geography, Planning, Urban Planning, Engineering, Public Administration, Public Policy, Business Administration, Accounting, Marketing, or a closely related field which would be applicable to any of the department's intern positions(students on summer break, in between academic years, are encouraged to apply as well);
  • A valid California Class C Driver License;
  • Willingness to work occasional evenings and/or weekends.
The successful candidate will have the following:
  • Ability to accept instruction and evaluation;
  • Self-starter, dependable, diligent, amenable to performing elementary tasks to advance project goals;
  • Ability to complete assignments independently, accurately, and on time;
  • Excellent organizational skills and ability to demonstrate attention to detail;
  • Ability to effectively communicate both orally and in writing;
  • Excellent interpersonal skills and the ability to work on teams;
  • Experience using Microsoft Office applications like Word, Excel and PowerPoint;
  • Experience using graphic design software like Adobe Photoshop, Adobe Creative Suite, ArcGIS and internet content management software (Recycling Outreach Intern, Content-Coordinator Intern, Transportation Programs Intern);
  • Solid understanding of social media (Recycling Outreach Intern, Content-Coordinator Intern, Transportation Programs Intern).


SELECTION PROCEDURE

Interested applicants must file an application online with the following attachments: cover letter, resume, transcripts (unofficial, scanned copies accepted) and copy of their current class schedule by the close of filing. This recruitment may close at any time or when open positions are filled. Incomplete applications will not be processed. The materials submitted will be thoroughly reviewed and only those candidates determined to be best suited for the position will be invited to participate in the selection process, which will include an interview by a selection panel and may include a performance and/or writing exercise.

This information is available in an alternative format by request to the Department of Public Works, Personnel Division, at (562) 570-4686. If you require an accommodation because of a disability in order to participate in any phase of the application process, please request when submitting your application or contact the Personnel Division at (562) 570-4686.

AN EQUAL OPPORTUNITY EMPLOYER, THE DEPARTMENT OF PUBLIC WORKS VALUES AND ENCOURAGES DIVERSITY IN ITS WORKFORCE.Closing Date/Time: