Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Director of Enrollment Services (DES) Administrator I, MPP I - Management Personnel Plan This position is an MPP Level I in the California State University Management Personnel Plan (MPP), reporting to the MPP II, Assistant Dean. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College of Professional and Global Education (CPaGE) Appointment Type At-Will Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $7,917.00 - $9,584.00 monthly ($95,004.00 - $115,008.00 Annually) Salary is commensurate with experience. Position Summary This position reports to the CPaGE Assistant Dean. The Director of Enrollment Services (DES) is responsible for the development and supervision of the enrollment team staff and the development of a positive and productive team culture, the optimal operations of the College’s enrollment and registration systems, the provision of high-quality customer service to students and internal and external partners, the coordination of the College’s enrollment and registration hardware, software and information technology systems and the effective tracking and reporting of enrollment data as needed. The DES will provide leadership to the College and unit with respect to increasing overall enrollments and streamlining operations and processes on an ongoing basis. The DES will keep current with best practices in the field and develop a strategic plan for the unit. Position Information Unit Operation Ensure that staff provide professional and customer service to students, faculty and internal and external partners at a high level. Streamline operations and develop and maintain current standard operating procedures (SOPs) (e.g., and setting up of classes, registration, cashiering, grade processing, records storage and retrieval, production of reports). Prepare annual budget. Prepare and maintain standard operation procedures for the unit. Ensure all course set-up requests are reviewed for accuracy. Liaise with relevant campus departments, including Information Technology Services and Student Affairs and Enrollment. Management, to ensure efficient Campus Solutions integration to meet CPaGE specific business processes and student needs. Maintain accountability for meeting FERPA and other relevant federal, state, CSU and SF State student record directives and procedures. Provide ongoing improvements in functionality in the service of efficient, effective, and continually improving unit operations. Coordinate operations with SF State and CPaGE units as needed to maintain compliance with current policies and procedures and via effective communication and information sharing strategies. Keep current with relevant changes at the CSU and in the profession. Participate on a variety of internal and external cross-functional committees and work groups to share and implement deliverables across the unit and college. Communicate with CPaGE staff and leadership to ensure that decisions related to student enrollments are consistent with chancellor’s office and SF State policy and CPaGE procedures. Coordinate with the Financial Aid leadership to secure financial aid for students participating in CPaGE programs. Oversee the awarding of certificates. Staff Support Create a productive, communicative, pro-active team culture. Support and coach staff and assist with skills and career development. Develop and lead informative, productive and engaging staff meetings and trainings. Write effective and strategic probationary or annual performance evaluations and goals and engage with staff in conversations about progress toward goals at least once per quarter. Planning and analysis Prepare a 3-to-5-year strategic plan for the unit. Join relevant campus committees or work groups and develop strategic relationships that affect campus student services issues and advocate for CPaGE student service needs across the campus. Propose unit changes that incorporate current and evolving trends in the enrollment and registration field. Provide analysis of enrollment trends and other data as requested by leadership. Other Duties as Assigned Minimum Qualifications • Bachelor’s degree • 5 years’ experience managing enrollment teams and processes in a university setting • Strong knowledge of relevant policies, procedures • Experience with data analysis and reporting in higher education. Preferred Qualifications • Master’s degree in business, public administration, or related field • Knowledge of professional and continuing education and international student policies and procedures • Experience with strategic planning • Effective oral, written and nonverbal communication skills. • Customer/client focus with an emphasis on problem solving and resolution. • Experience in development and implementation of current trends in student services. • Strong knowledge of California State University and SF State policies and procedures • Experience managing represented staff • Experience developing and forecasting budgets and analyzing costs. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Director of Enrollment Services (DES) Administrator I, MPP I - Management Personnel Plan This position is an MPP Level I in the California State University Management Personnel Plan (MPP), reporting to the MPP II, Assistant Dean. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College of Professional and Global Education (CPaGE) Appointment Type At-Will Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $7,917.00 - $9,584.00 monthly ($95,004.00 - $115,008.00 Annually) Salary is commensurate with experience. Position Summary This position reports to the CPaGE Assistant Dean. The Director of Enrollment Services (DES) is responsible for the development and supervision of the enrollment team staff and the development of a positive and productive team culture, the optimal operations of the College’s enrollment and registration systems, the provision of high-quality customer service to students and internal and external partners, the coordination of the College’s enrollment and registration hardware, software and information technology systems and the effective tracking and reporting of enrollment data as needed. The DES will provide leadership to the College and unit with respect to increasing overall enrollments and streamlining operations and processes on an ongoing basis. The DES will keep current with best practices in the field and develop a strategic plan for the unit. Position Information Unit Operation Ensure that staff provide professional and customer service to students, faculty and internal and external partners at a high level. Streamline operations and develop and maintain current standard operating procedures (SOPs) (e.g., and setting up of classes, registration, cashiering, grade processing, records storage and retrieval, production of reports). Prepare annual budget. Prepare and maintain standard operation procedures for the unit. Ensure all course set-up requests are reviewed for accuracy. Liaise with relevant campus departments, including Information Technology Services and Student Affairs and Enrollment. Management, to ensure efficient Campus Solutions integration to meet CPaGE specific business processes and student needs. Maintain accountability for meeting FERPA and other relevant federal, state, CSU and SF State student record directives and procedures. Provide ongoing improvements in functionality in the service of efficient, effective, and continually improving unit operations. Coordinate operations with SF State and CPaGE units as needed to maintain compliance with current policies and procedures and via effective communication and information sharing strategies. Keep current with relevant changes at the CSU and in the profession. Participate on a variety of internal and external cross-functional committees and work groups to share and implement deliverables across the unit and college. Communicate with CPaGE staff and leadership to ensure that decisions related to student enrollments are consistent with chancellor’s office and SF State policy and CPaGE procedures. Coordinate with the Financial Aid leadership to secure financial aid for students participating in CPaGE programs. Oversee the awarding of certificates. Staff Support Create a productive, communicative, pro-active team culture. Support and coach staff and assist with skills and career development. Develop and lead informative, productive and engaging staff meetings and trainings. Write effective and strategic probationary or annual performance evaluations and goals and engage with staff in conversations about progress toward goals at least once per quarter. Planning and analysis Prepare a 3-to-5-year strategic plan for the unit. Join relevant campus committees or work groups and develop strategic relationships that affect campus student services issues and advocate for CPaGE student service needs across the campus. Propose unit changes that incorporate current and evolving trends in the enrollment and registration field. Provide analysis of enrollment trends and other data as requested by leadership. Other Duties as Assigned Minimum Qualifications • Bachelor’s degree • 5 years’ experience managing enrollment teams and processes in a university setting • Strong knowledge of relevant policies, procedures • Experience with data analysis and reporting in higher education. Preferred Qualifications • Master’s degree in business, public administration, or related field • Knowledge of professional and continuing education and international student policies and procedures • Experience with strategic planning • Effective oral, written and nonverbal communication skills. • Customer/client focus with an emphasis on problem solving and resolution. • Experience in development and implementation of current trends in student services. • Strong knowledge of California State University and SF State policies and procedures • Experience managing represented staff • Experience developing and forecasting budgets and analyzing costs. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Analyst/ Programmer Anticipated Hiring Amount: $6,700 -$7,500 per month Work Hours : Monday - Friday 8:00 am-5:00 pm THE DEPARTMENT The mission of the Information Technology & Institutional Planning (IT&IP) Division is to provide essential technology solutions and business process leadership through collective expertise, collaboration with other divisions, and continuous learning in an effort to advance the mission of the University, enhance the student experience, and support student success. Administrative Applications provides support and services to most non-academic departments, primarily within the Division of Student Affairs, the Division of Administrative Affairs, and the Associated Students Inc. (ASI). Support provided includes both consulting and technical services related to the search for Cloud or Campus hosted applications; assistance in the acquisition of these applications; facilitation for the implementation and configuration of applications to meet the business needs of the department; and ongoing maintenance and consulting for the enhancement or reconfiguration of applications to achieve the best use of the functionality provided by an application. In addition, this department ensures the confidentiality and security of data maintained by these applications. This department also assists with the integration of applications with Enterprise and Campus-wide systems through the creation of reports and dashboards and the development and processing of import and export processes between department-specific applications and the central student and financial systems. In performing the duties assigned to this position, each staff member of Administrative Applications is expected to consistently demonstrate attitudes and behaviors that are in keeping with the values of the department, division, and University. DUTIES AND RESPONSIBILITIES Application and System Administration and Support Function as primary Learning Management System (LMS) Administrator (subject to change, depending on need). Manage the various processes associated with the LMS, including (but not limited to) settings, extensions, security, logins, accounts, upgrades, migrations, and trouble tickets. Using advanced and comprehensive knowledge of applications and systems that support them, install, maintain, and support campus applications and systems. Using advanced and comprehensive knowledge, perform performance analysis, periodic maintenance, diagnose, and correct complex errors. Prepare reports summarizing departmental technical activities. Provide third-tier technical support for complex problems to Cal Poly Pomona and IT&IP departmental staff, as assigned. Duties may include providing onsite and telephone support for resolving applications and systems. Respond to inquiries from staff outside of normal business hours in support of campus operations. Understand and document the use of data by supported applications and systems and data that flows out of supported applications and systems. Support business users in understanding new and complex features of supported applications and systems and, using comprehensive knowledge, provide direction on the implementation of features. Using knowledge of related work specialties, create innovative solutions to applications and system challenges. Anticipate the impact of problems and solutions related to applications and systems. Leverage substantial knowledge of applications and systems to evaluate upgrades and document breaking" changes. Create a remediation plan to address this. Protects confidential and highly sensitive University administrative and personal data from incidental, intentional, or preventable loss and maintains the integrity and quality of stored data. Application and System Leadership Using demonstrated ability, lead the technical team to support implementations, upgrades, and migrations. Produce technical requirements documents, project timelines, technical design documents, implementation plans, and software as assigned. Work with the IT&IT Project Management office on centrally managed projects. Document, Train, and Report Teach and transfer knowledge on supported applications and systems to end users and other technical staff. Provide end-user training, support, and documentation as assigned. Develop software, operational procedures, and create technical documentation and training materials for colleagues and other technical department team members as assigned. Develop training materials, documentation, and knowledgebase articles. Prepare reports on existing applications and systems. Document investigations of possible replacements for existing applications and systems. Develops, performs, and complies with applicable disaster recovery plans. Creates and maintains documentation regarding information systems user accounts, including staff and vendors with elevated or administrative access rights; reports access status of all users per the schedule defined by the Information Security Officer. Participate in the change control process by creating and presenting change tickets to the change approval board. QUALIFICATIONS The career level is broad and includes intermediate through senior-level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their positions. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to demonstrate competence in independently applying technical judgment to standard and nonstandard applications and systems, solving a wide range of problems and developing practicable and thorough solutions, and using effective communication and listening skills. Preferred Qualifications Ability to use tools to interact with third-party APIs Intermediate to expert knowledge and skill with SOL Experience with IDE such as Toad, SOL Developer Experience working in a university environment Scripting in Perl or similar Experience working with Unix/Linux operating systems Demonstrate ability to work proactively and creatively in a centralized environment, with multiple functional leads and distinct operational environments. Experience providing technical support work in confidential or highly sensitive environments with the demonstrated ability to learn, use, and support a wide array of business applications and IT equipment. Experience developing, implementing, or maintaining applications and database solutions. Experience in developing and conducting IT training for both technical and non-technical users. Effective communication skills and demonstrated ability to communicate with technical and non-technical users. Ability to work in a collaborative environment, analyze, and make decisions using judgment and discretion. Proven ability to manage competing priorities. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $4,912 and maximum $12,124 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Mar 21 2024 Pacific Daylight Time Applications close: Apr 05 2024 Pacific Daylight Time Closing Date/Time:
Mar 22, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Analyst/ Programmer Anticipated Hiring Amount: $6,700 -$7,500 per month Work Hours : Monday - Friday 8:00 am-5:00 pm THE DEPARTMENT The mission of the Information Technology & Institutional Planning (IT&IP) Division is to provide essential technology solutions and business process leadership through collective expertise, collaboration with other divisions, and continuous learning in an effort to advance the mission of the University, enhance the student experience, and support student success. Administrative Applications provides support and services to most non-academic departments, primarily within the Division of Student Affairs, the Division of Administrative Affairs, and the Associated Students Inc. (ASI). Support provided includes both consulting and technical services related to the search for Cloud or Campus hosted applications; assistance in the acquisition of these applications; facilitation for the implementation and configuration of applications to meet the business needs of the department; and ongoing maintenance and consulting for the enhancement or reconfiguration of applications to achieve the best use of the functionality provided by an application. In addition, this department ensures the confidentiality and security of data maintained by these applications. This department also assists with the integration of applications with Enterprise and Campus-wide systems through the creation of reports and dashboards and the development and processing of import and export processes between department-specific applications and the central student and financial systems. In performing the duties assigned to this position, each staff member of Administrative Applications is expected to consistently demonstrate attitudes and behaviors that are in keeping with the values of the department, division, and University. DUTIES AND RESPONSIBILITIES Application and System Administration and Support Function as primary Learning Management System (LMS) Administrator (subject to change, depending on need). Manage the various processes associated with the LMS, including (but not limited to) settings, extensions, security, logins, accounts, upgrades, migrations, and trouble tickets. Using advanced and comprehensive knowledge of applications and systems that support them, install, maintain, and support campus applications and systems. Using advanced and comprehensive knowledge, perform performance analysis, periodic maintenance, diagnose, and correct complex errors. Prepare reports summarizing departmental technical activities. Provide third-tier technical support for complex problems to Cal Poly Pomona and IT&IP departmental staff, as assigned. Duties may include providing onsite and telephone support for resolving applications and systems. Respond to inquiries from staff outside of normal business hours in support of campus operations. Understand and document the use of data by supported applications and systems and data that flows out of supported applications and systems. Support business users in understanding new and complex features of supported applications and systems and, using comprehensive knowledge, provide direction on the implementation of features. Using knowledge of related work specialties, create innovative solutions to applications and system challenges. Anticipate the impact of problems and solutions related to applications and systems. Leverage substantial knowledge of applications and systems to evaluate upgrades and document breaking" changes. Create a remediation plan to address this. Protects confidential and highly sensitive University administrative and personal data from incidental, intentional, or preventable loss and maintains the integrity and quality of stored data. Application and System Leadership Using demonstrated ability, lead the technical team to support implementations, upgrades, and migrations. Produce technical requirements documents, project timelines, technical design documents, implementation plans, and software as assigned. Work with the IT&IT Project Management office on centrally managed projects. Document, Train, and Report Teach and transfer knowledge on supported applications and systems to end users and other technical staff. Provide end-user training, support, and documentation as assigned. Develop software, operational procedures, and create technical documentation and training materials for colleagues and other technical department team members as assigned. Develop training materials, documentation, and knowledgebase articles. Prepare reports on existing applications and systems. Document investigations of possible replacements for existing applications and systems. Develops, performs, and complies with applicable disaster recovery plans. Creates and maintains documentation regarding information systems user accounts, including staff and vendors with elevated or administrative access rights; reports access status of all users per the schedule defined by the Information Security Officer. Participate in the change control process by creating and presenting change tickets to the change approval board. QUALIFICATIONS The career level is broad and includes intermediate through senior-level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their positions. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to demonstrate competence in independently applying technical judgment to standard and nonstandard applications and systems, solving a wide range of problems and developing practicable and thorough solutions, and using effective communication and listening skills. Preferred Qualifications Ability to use tools to interact with third-party APIs Intermediate to expert knowledge and skill with SOL Experience with IDE such as Toad, SOL Developer Experience working in a university environment Scripting in Perl or similar Experience working with Unix/Linux operating systems Demonstrate ability to work proactively and creatively in a centralized environment, with multiple functional leads and distinct operational environments. Experience providing technical support work in confidential or highly sensitive environments with the demonstrated ability to learn, use, and support a wide array of business applications and IT equipment. Experience developing, implementing, or maintaining applications and database solutions. Experience in developing and conducting IT training for both technical and non-technical users. Effective communication skills and demonstrated ability to communicate with technical and non-technical users. Ability to work in a collaborative environment, analyze, and make decisions using judgment and discretion. Proven ability to manage competing priorities. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $4,912 and maximum $12,124 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Mar 21 2024 Pacific Daylight Time Applications close: Apr 05 2024 Pacific Daylight Time Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: The incumbent oversees the daily operations of the Education Abroad department; develops administrative policies and procedures; collaborates with academic and administrative units across the university; develops and delivers education abroad programs; and, increases student participation in overseas opportunities. The incumbent also serves as campus resource to provide consultation and training for campus partners to enhance education abroad capacity and comfort. The incumbent keeps current with trends in education abroad to ensure quality of services and programs and pursues innovative strategies for continual improvement and for promoting education abroad. Duties / Responsibilities Education Abroad Management: Oversees a variety of exchange, faculty-led, and third-party provider programs to include developing support mechanisms for program participants and leaders as well as managing relationships with partners abroad. Advises faculty on education abroad guidelines, faculty-led proposal submission, and approval processes via the TerraDotta online application system. Advises faculty on the following duties related to education abroad programs: pre-departure and on-site orientations; faculty budgets, overseas travel expenses, student records, and risk management guidelines. Promotes best practices in education abroad curriculum design, assessment, and integration with academic programs of study. Promotes and markets education abroad programs and develops approaches to increasing the diversity of its participants with an emphasis on non-traditional underrepresented and/or economically vulnerable populations. Provides oversight and support for education abroad programming, including risk, health, and safety aspects. In cooperation with other campus units, coordinates health and safety projects and resources and services, including study abroad emergency preparedness and response plans. Prepares education abroad program reports, including the presidential study abroad scholarship, monthly highlights, term, and annual reports. Coordinates student exchange partnerships and serves as a liaison with external affiliate programs to maintain exchange balances. Collaborates with CEGE departments to develop and oversee inbound student exchange services and support. Serves as first responder to all emergencies or perceived crises abroad. CSUSB Strategic Plan and CEGE Initiatives: Incorporates elements of CSUSB’s Strategic Plan into the operations of education abroad programs. Articulates a strategic vision for education abroad and executes the vision to include comprehensive engagement, management, and training and development of education abroad staff. Develops and implements an annual strategic plan for the education abroad unit. Develops and implements effective education abroad policies and procedures. Agreements: Education Abroad MOUs/MOAs: Drafts agreements and addendums in tandem with CEGE associate dean. Negotiates educational abroad program costs with international university partners and third-party providers, ensuring the best prices and student safety. Monitors MOU/MOA expiration, initiates renewal process to reflect changes in items such as costs, dates, academics, and/or any pertinent variations from original agreement. Staff Management: Establishes goals and objectives for education abroad staff. Conducts annual evaluations, advises on professional development opportunities, and promotes team-building and collaborative activities. Conducts regular staff meetings and one-on one meetings with staff to discuss objectives and progress as well as to provide guidance and support. Data Management and Technology: Ensures comprehensive data management and demonstrates experience with related technologies for education abroad. Implements data-driven solutions for continuous improvement of all administrative aspects of education abroad. Oversees the Terra Dotta system and conducts training for all users, including faculty, administrators, and support staff. Minimum Qualifications: Required Education and Experience Master’s degree in a related field; preferably in Counseling, Communication Studies, Education, or International Studies. Minimum of five (5) years of progressively responsible management-level experience in the area of education abroad within an institution of higher education; including three (3) years of supervisory experience. Required Qualifications Advanced knowledge of advising and counseling techniques. Knowledge of best practices in risk management, crisis response and management, conflict resolution, program development, and program assessment. Skills in project management, including program design, implementation and evaluation. Experience in monitoring/assessing people, processes and/or services to make improvements. Experience in program marketing, recruitment, and assessment. Creative expertise necessary for continued development of campus internationalization through education abroad, cultural outreach events and activities. Strong organizational skills with proven ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of organizational policies and activities. Possess and maintain a valid passport and ability to travel, domestically and internationally. Ability in problem identification, reasoning, and forming solutions. Ability to create and maintain positive relationships with a wide range of constituents, including faculty, students, colleagues, administrators, and institutional partners. Professional verbal/written communication skills and excellent interpersonal skills. Ability to communicate with tack and diplomacy and with multicultural competencies. Preferred Qualifications Experience in the development of education abroad programs, student exchanges, virtual education abroad programs. Active involvement with NAFSA and/or other appropriate professional associations. Ability to communicate effectively in a language other than English Experience with Terra Dotta software to manage education abroad. Special Conditions: Must possess and maintain a valid passport. Must have the ability to travel, domestically and internationally. Compensation and Benefits: Anticipated Hiring Range: $7000 - $7500 per month Classification Salary Range: $4,583 - $14,713 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Schedule: Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. MPP: This position will remain open until filled. Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jun 29 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary: The incumbent oversees the daily operations of the Education Abroad department; develops administrative policies and procedures; collaborates with academic and administrative units across the university; develops and delivers education abroad programs; and, increases student participation in overseas opportunities. The incumbent also serves as campus resource to provide consultation and training for campus partners to enhance education abroad capacity and comfort. The incumbent keeps current with trends in education abroad to ensure quality of services and programs and pursues innovative strategies for continual improvement and for promoting education abroad. Duties / Responsibilities Education Abroad Management: Oversees a variety of exchange, faculty-led, and third-party provider programs to include developing support mechanisms for program participants and leaders as well as managing relationships with partners abroad. Advises faculty on education abroad guidelines, faculty-led proposal submission, and approval processes via the TerraDotta online application system. Advises faculty on the following duties related to education abroad programs: pre-departure and on-site orientations; faculty budgets, overseas travel expenses, student records, and risk management guidelines. Promotes best practices in education abroad curriculum design, assessment, and integration with academic programs of study. Promotes and markets education abroad programs and develops approaches to increasing the diversity of its participants with an emphasis on non-traditional underrepresented and/or economically vulnerable populations. Provides oversight and support for education abroad programming, including risk, health, and safety aspects. In cooperation with other campus units, coordinates health and safety projects and resources and services, including study abroad emergency preparedness and response plans. Prepares education abroad program reports, including the presidential study abroad scholarship, monthly highlights, term, and annual reports. Coordinates student exchange partnerships and serves as a liaison with external affiliate programs to maintain exchange balances. Collaborates with CEGE departments to develop and oversee inbound student exchange services and support. Serves as first responder to all emergencies or perceived crises abroad. CSUSB Strategic Plan and CEGE Initiatives: Incorporates elements of CSUSB’s Strategic Plan into the operations of education abroad programs. Articulates a strategic vision for education abroad and executes the vision to include comprehensive engagement, management, and training and development of education abroad staff. Develops and implements an annual strategic plan for the education abroad unit. Develops and implements effective education abroad policies and procedures. Agreements: Education Abroad MOUs/MOAs: Drafts agreements and addendums in tandem with CEGE associate dean. Negotiates educational abroad program costs with international university partners and third-party providers, ensuring the best prices and student safety. Monitors MOU/MOA expiration, initiates renewal process to reflect changes in items such as costs, dates, academics, and/or any pertinent variations from original agreement. Staff Management: Establishes goals and objectives for education abroad staff. Conducts annual evaluations, advises on professional development opportunities, and promotes team-building and collaborative activities. Conducts regular staff meetings and one-on one meetings with staff to discuss objectives and progress as well as to provide guidance and support. Data Management and Technology: Ensures comprehensive data management and demonstrates experience with related technologies for education abroad. Implements data-driven solutions for continuous improvement of all administrative aspects of education abroad. Oversees the Terra Dotta system and conducts training for all users, including faculty, administrators, and support staff. Minimum Qualifications: Required Education and Experience Master’s degree in a related field; preferably in Counseling, Communication Studies, Education, or International Studies. Minimum of five (5) years of progressively responsible management-level experience in the area of education abroad within an institution of higher education; including three (3) years of supervisory experience. Required Qualifications Advanced knowledge of advising and counseling techniques. Knowledge of best practices in risk management, crisis response and management, conflict resolution, program development, and program assessment. Skills in project management, including program design, implementation and evaluation. Experience in monitoring/assessing people, processes and/or services to make improvements. Experience in program marketing, recruitment, and assessment. Creative expertise necessary for continued development of campus internationalization through education abroad, cultural outreach events and activities. Strong organizational skills with proven ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of organizational policies and activities. Possess and maintain a valid passport and ability to travel, domestically and internationally. Ability in problem identification, reasoning, and forming solutions. Ability to create and maintain positive relationships with a wide range of constituents, including faculty, students, colleagues, administrators, and institutional partners. Professional verbal/written communication skills and excellent interpersonal skills. Ability to communicate with tack and diplomacy and with multicultural competencies. Preferred Qualifications Experience in the development of education abroad programs, student exchanges, virtual education abroad programs. Active involvement with NAFSA and/or other appropriate professional associations. Ability to communicate effectively in a language other than English Experience with Terra Dotta software to manage education abroad. Special Conditions: Must possess and maintain a valid passport. Must have the ability to travel, domestically and internationally. Compensation and Benefits: Anticipated Hiring Range: $7000 - $7500 per month Classification Salary Range: $4,583 - $14,713 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Schedule: Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. MPP: This position will remain open until filled. Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jun 29 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Introduction The San Joaquin County Emergency Medical Services Department is accepting applications for an Emergency Medical Services Specialist. The successful candidate will have primary responsibility for implementing regulations and EMS policies related to prehospital care personnel certification, accreditationand the oversight and monitoring of EMS training programs. The EMS Agency provides medical control of the EMS system and serves as the lead on all Continuous Quality Improvement (CQI) activities through-out the EMS system. The EMS Agency approves dispatch, provider and hospital CQI programs, leading peer-to-peer CQI activities, manages individual and provider performance improvement plans and investigates citizen complaints, unusual occurrences, and EMS personnel formal investigations. Effective July 1, 2024, all employees shall receive a Cost-of-Living Adjustment of 4% of base salary. Effective July 14, 2025, all employees shall receive a Cost-of-Living Adjustment of 3% of base salary. The following incentives and bonuses may beavailable for eligible new hires.Incentives and bonuses are subject to approval by Human Resources: § Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. § Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. § New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Researches, prepares and updates the County emergency medical services plans; assists in the implementation and monitoring of emergency medical service quality assurance and improvement programs; makes recommendations for improvement of services. Monitors and approves training programs for emergency medical service personnel; conducts accreditation, certification and authorization testing for pre-hospital personnel; develops and administers written and skills tests; reviews performance of instructors; makes recommendations regarding improvement of curriculum and training process; recruits instructors. Researches and analyzes laws, policies and other regulatory requirements and/or changes; participates in the development and implementation of policies, procedures and treatment guidelines; maintains EMS policy and procedure manual. Gathers, analyzes, and prepares a variety of statistical and analytical data for evaluation of the EMS system; prepares statistical and other reports and general correspondence; maintains data and records. Provides assistance and resources to EMS system participants during disasters and multi-casualty incidents; acts as liaison with providers and agencies as assigned. Assists the Emergency Medical Services Administrator and other staff with drafting of contracts, writing grant proposals, implementing and monitoring of grant projects, and other program projects, as assigned. Attends meetings and provides staff assistance to advisory committees; may disseminate information to the public; may speak before groups. MINIMUM QUALIFICATIONS Education : Graduation from an accredited four-year college or university with major in public administration, business administration, health care administration, or a closely related field. Experience : One year administrative experience in emergency medical services systems and programs. Substitution : Additional direct administrative experience in emergency medical services systems and programs may substitute for the education on a year for year basis to a maximum of two years. License : Possession of a valid California driver's license. KNOWLEDGE Emergency medical service systems; current emergency medical treatment methods, standards, equipment, and supplies; educational theories and principles; principles and practices of training and test administration; principles of planning, developing and organizing; laws and regulations governing emergency medical services; methods of research and statistical gathering and analysis; methods, techniques, and programs used in providing emergency medial services; and basic computer operations, including pertinent software. ABILITY Develop and monitor training programs; develop and administer examinations; assess and analyze emergency medical services; interpret complex laws and regulations; utilize computers and office automation equipment; prepare narrative and statistical reports and correspondence; communicate effectively, orally and in writing; establish and maintain effective working relationships with a variety of agencies, organizations, and individuals. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent computer operation; sitting for long periods, walking, and driving; occasional standing for long periods of time, climbing stairs, crawling, pushing/pulling, and bending or squatting; Frequency of Lifting -Frequent lifting up to 30 pounds; Visual Requirements -Constant overall vision, depth and color perception, ability to read and do close-up work, and frequent hand/eye coordination, field of vision and peripheral vision; Dexterity -Constant holding, reaching, and grasping; frequent repetitive motion and writing; Hearing/Talking -Constant hearing normal speech; frequent hearing on the telephone/radio, hearing faint sounds, talking in person, and talking on the telephone/radio; Emotional/Psychological -Occasional exposure to emergency situations, trauma, grief or death; exposure to hazardous materials, working alone and travel, working from heights; frequent public contact, and decision-making and problem solving; Special Requirements -May occasionally work weekends/nights; Environmental Conditions -Occasionally exposed to noise, dirt, dust, smoke, fumes and poor ventilation, indoor heat and cold; frequently exposed to various weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Introduction The San Joaquin County Emergency Medical Services Department is accepting applications for an Emergency Medical Services Specialist. The successful candidate will have primary responsibility for implementing regulations and EMS policies related to prehospital care personnel certification, accreditationand the oversight and monitoring of EMS training programs. The EMS Agency provides medical control of the EMS system and serves as the lead on all Continuous Quality Improvement (CQI) activities through-out the EMS system. The EMS Agency approves dispatch, provider and hospital CQI programs, leading peer-to-peer CQI activities, manages individual and provider performance improvement plans and investigates citizen complaints, unusual occurrences, and EMS personnel formal investigations. Effective July 1, 2024, all employees shall receive a Cost-of-Living Adjustment of 4% of base salary. Effective July 14, 2025, all employees shall receive a Cost-of-Living Adjustment of 3% of base salary. The following incentives and bonuses may beavailable for eligible new hires.Incentives and bonuses are subject to approval by Human Resources: § Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. § Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. § New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Researches, prepares and updates the County emergency medical services plans; assists in the implementation and monitoring of emergency medical service quality assurance and improvement programs; makes recommendations for improvement of services. Monitors and approves training programs for emergency medical service personnel; conducts accreditation, certification and authorization testing for pre-hospital personnel; develops and administers written and skills tests; reviews performance of instructors; makes recommendations regarding improvement of curriculum and training process; recruits instructors. Researches and analyzes laws, policies and other regulatory requirements and/or changes; participates in the development and implementation of policies, procedures and treatment guidelines; maintains EMS policy and procedure manual. Gathers, analyzes, and prepares a variety of statistical and analytical data for evaluation of the EMS system; prepares statistical and other reports and general correspondence; maintains data and records. Provides assistance and resources to EMS system participants during disasters and multi-casualty incidents; acts as liaison with providers and agencies as assigned. Assists the Emergency Medical Services Administrator and other staff with drafting of contracts, writing grant proposals, implementing and monitoring of grant projects, and other program projects, as assigned. Attends meetings and provides staff assistance to advisory committees; may disseminate information to the public; may speak before groups. MINIMUM QUALIFICATIONS Education : Graduation from an accredited four-year college or university with major in public administration, business administration, health care administration, or a closely related field. Experience : One year administrative experience in emergency medical services systems and programs. Substitution : Additional direct administrative experience in emergency medical services systems and programs may substitute for the education on a year for year basis to a maximum of two years. License : Possession of a valid California driver's license. KNOWLEDGE Emergency medical service systems; current emergency medical treatment methods, standards, equipment, and supplies; educational theories and principles; principles and practices of training and test administration; principles of planning, developing and organizing; laws and regulations governing emergency medical services; methods of research and statistical gathering and analysis; methods, techniques, and programs used in providing emergency medial services; and basic computer operations, including pertinent software. ABILITY Develop and monitor training programs; develop and administer examinations; assess and analyze emergency medical services; interpret complex laws and regulations; utilize computers and office automation equipment; prepare narrative and statistical reports and correspondence; communicate effectively, orally and in writing; establish and maintain effective working relationships with a variety of agencies, organizations, and individuals. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent computer operation; sitting for long periods, walking, and driving; occasional standing for long periods of time, climbing stairs, crawling, pushing/pulling, and bending or squatting; Frequency of Lifting -Frequent lifting up to 30 pounds; Visual Requirements -Constant overall vision, depth and color perception, ability to read and do close-up work, and frequent hand/eye coordination, field of vision and peripheral vision; Dexterity -Constant holding, reaching, and grasping; frequent repetitive motion and writing; Hearing/Talking -Constant hearing normal speech; frequent hearing on the telephone/radio, hearing faint sounds, talking in person, and talking on the telephone/radio; Emotional/Psychological -Occasional exposure to emergency situations, trauma, grief or death; exposure to hazardous materials, working alone and travel, working from heights; frequent public contact, and decision-making and problem solving; Special Requirements -May occasionally work weekends/nights; Environmental Conditions -Occasionally exposed to noise, dirt, dust, smoke, fumes and poor ventilation, indoor heat and cold; frequently exposed to various weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: As an essential member of the Risk Management Department within the Division of Administration Finance and Technology, the Manager of Emergency Management/Business Continuity will provide strategic direction in all areas of emergency preparedness and management and is responsible for assessing, revising, communicating, and maintaining the campus Emergency Management Plan, including disaster mitigation, preparedness, planning, training, education, response, business continuity, and recovery. Duties and responsibilities: Annually revises and updates the comprehensive Emergency Management Plan (EMP) to include collaborating with other University Departments to revise and update the functional annexes and hazard specific appendices. Collaborates with the Police Department, Environmental Health & Safety, Facilities, Information Technology Services and other departments to adopt best practices with respect to design, coordination and implementation of campus-wide emergency preparedness initiatives. Establishes and maintains an emergency Building Marshall Team for every campus building and assists them in annually updating their Building Comprehensive Emergency Action Plan that is specific to the needs of the units in each building. Facilitates training of University employees and Emergency Operations Center (EOC) staff to include periodic exercises with the Emergency Building Marshall Team and annual training for the EOC Group and Executive Command/Policy Group. Designs, executes, coordinates and evaluates tabletop, functional and full-scale training exercises to test the EMP and prepare the University community for an effective response to major emergencies. Establishes and maintains a functional EOC including: analyzing and inventorying necessary operational supplies; annually updating and distributing an EOC personnel call list; testing of EOC communications including phones, computers and wireless services and serve as the EOC coordinator during any EOC activation. (Is available for 24-hour on-call response to perform emergency management functions and related duties during an emergency, such as providing support to the University's incident commander and staff in the EOC). Collaborates with administrators, faculty and staff to annually review, test and update campus Business Continuity Plans as well as providing updates to the University Business Continuity Summary Plan. As necessary, provide training on the continuity software, Kuali Ready and provide table-top or other exercises to test plan readiness by unit and/or department. Creates and maintains clear and accurate reports and records to include after-action reports following training exercises and major emergencies, other training records, building comprehensive emergency action plans, committee meeting notes, staff contact lists and all other emergency management records. Researches options and best practices in emergency notification and other systems that can be used during an emergency to ensure the safety of students, employees and visitors and makes recommendations for implementation. Proposes emergency preparedness policies and procedures to the Assistant Vice President, Risk Management. Serves as a liaison on emergency preparedness issues with local and county partners and expands ongoing partnerships with local, state and federal agencies for emergency planning and disaster training and exercises. Collaborates with University Police, Facilities, Risk Management and other departments to prepare capital and operational requests and pre-disaster grants to support emergency preparedness. Assist university departments with the development and submission process for federal and state reimbursement claims for the university's costs during emergency operations as necessary. Annually review and revise all of CSUSB's emergency preparedness and informational materials to include: Disaster Preparedness Quick Reference Guide, Emergency Operations Reference Guides for both faculty/staff and students, telephone rosters for all emergency groups on campus, campus evacuation site maps, campus traffic evacuation maps, the emergency information provided on the Risk Management website and all other informational materials related to emergency management and business continuity. Minimum Qualifications: Required Education and Experience Equivalent to a Bachelor's degree. Three years of emergency management experience OR an equivalent combination of education and experience. Required Qualifications Knowledge Applicants must possess knowledge of local, state, and federal rules, guidelines and standards for disaster preparedness planning, strategies, and techniques, including specific knowledge of the principles of ICS, SEMS and NIMS. Applicants must possess knowledge of local, state, and federal emergency systems and agencies, to include law enforcement, fire prevention/protection, and emergency medical services. Applicants must possess knowledge of best practices in continuity of operations, mass evacuation, sheltering in place, relocation, and reunification. Knowledge of Kuali Ready, InformaCast Veoci, and RAVE Mobile is a plus. Abilities: Applicants must possess ability to secure technical and financial assistance available through state and federal programs and grants, as well as develop and maintain working relationships and coordination with private, local, state, and federal emergency management and emergency response officials. Applicants must possess the ability to conduct a hazard vulnerability assessment and develop hazard mitigation plans. Applicants must possess the ability to identify strengths and weaknesses in existing emergency management programs and recommend solutions. Applicants must possess the ability to multi-task effectively with competing priorities. Applicant must possess the ability to evaluate, observe, compare monitor data included in management reports to determine compliance with standard operating procedures and protocols. Applicants must possess the ability to gather pertinent facts, make thorough analyses, and arrive at sound conclusions. Preferred Qualifications Advanced knowledge of applicable state and federal civil rights, education, or employee/labor relations laws and regulations. Demonstrated experience and skill in event planning including determining the event’s purpose. Experience working in higher education. Compensation and Benefits: Anticipated Hiring Range: $7500 per month Classification Salary Range: $3938 - $11,703 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Wednesday, April 3, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 21, 2024
Job Summary: As an essential member of the Risk Management Department within the Division of Administration Finance and Technology, the Manager of Emergency Management/Business Continuity will provide strategic direction in all areas of emergency preparedness and management and is responsible for assessing, revising, communicating, and maintaining the campus Emergency Management Plan, including disaster mitigation, preparedness, planning, training, education, response, business continuity, and recovery. Duties and responsibilities: Annually revises and updates the comprehensive Emergency Management Plan (EMP) to include collaborating with other University Departments to revise and update the functional annexes and hazard specific appendices. Collaborates with the Police Department, Environmental Health & Safety, Facilities, Information Technology Services and other departments to adopt best practices with respect to design, coordination and implementation of campus-wide emergency preparedness initiatives. Establishes and maintains an emergency Building Marshall Team for every campus building and assists them in annually updating their Building Comprehensive Emergency Action Plan that is specific to the needs of the units in each building. Facilitates training of University employees and Emergency Operations Center (EOC) staff to include periodic exercises with the Emergency Building Marshall Team and annual training for the EOC Group and Executive Command/Policy Group. Designs, executes, coordinates and evaluates tabletop, functional and full-scale training exercises to test the EMP and prepare the University community for an effective response to major emergencies. Establishes and maintains a functional EOC including: analyzing and inventorying necessary operational supplies; annually updating and distributing an EOC personnel call list; testing of EOC communications including phones, computers and wireless services and serve as the EOC coordinator during any EOC activation. (Is available for 24-hour on-call response to perform emergency management functions and related duties during an emergency, such as providing support to the University's incident commander and staff in the EOC). Collaborates with administrators, faculty and staff to annually review, test and update campus Business Continuity Plans as well as providing updates to the University Business Continuity Summary Plan. As necessary, provide training on the continuity software, Kuali Ready and provide table-top or other exercises to test plan readiness by unit and/or department. Creates and maintains clear and accurate reports and records to include after-action reports following training exercises and major emergencies, other training records, building comprehensive emergency action plans, committee meeting notes, staff contact lists and all other emergency management records. Researches options and best practices in emergency notification and other systems that can be used during an emergency to ensure the safety of students, employees and visitors and makes recommendations for implementation. Proposes emergency preparedness policies and procedures to the Assistant Vice President, Risk Management. Serves as a liaison on emergency preparedness issues with local and county partners and expands ongoing partnerships with local, state and federal agencies for emergency planning and disaster training and exercises. Collaborates with University Police, Facilities, Risk Management and other departments to prepare capital and operational requests and pre-disaster grants to support emergency preparedness. Assist university departments with the development and submission process for federal and state reimbursement claims for the university's costs during emergency operations as necessary. Annually review and revise all of CSUSB's emergency preparedness and informational materials to include: Disaster Preparedness Quick Reference Guide, Emergency Operations Reference Guides for both faculty/staff and students, telephone rosters for all emergency groups on campus, campus evacuation site maps, campus traffic evacuation maps, the emergency information provided on the Risk Management website and all other informational materials related to emergency management and business continuity. Minimum Qualifications: Required Education and Experience Equivalent to a Bachelor's degree. Three years of emergency management experience OR an equivalent combination of education and experience. Required Qualifications Knowledge Applicants must possess knowledge of local, state, and federal rules, guidelines and standards for disaster preparedness planning, strategies, and techniques, including specific knowledge of the principles of ICS, SEMS and NIMS. Applicants must possess knowledge of local, state, and federal emergency systems and agencies, to include law enforcement, fire prevention/protection, and emergency medical services. Applicants must possess knowledge of best practices in continuity of operations, mass evacuation, sheltering in place, relocation, and reunification. Knowledge of Kuali Ready, InformaCast Veoci, and RAVE Mobile is a plus. Abilities: Applicants must possess ability to secure technical and financial assistance available through state and federal programs and grants, as well as develop and maintain working relationships and coordination with private, local, state, and federal emergency management and emergency response officials. Applicants must possess the ability to conduct a hazard vulnerability assessment and develop hazard mitigation plans. Applicants must possess the ability to identify strengths and weaknesses in existing emergency management programs and recommend solutions. Applicants must possess the ability to multi-task effectively with competing priorities. Applicant must possess the ability to evaluate, observe, compare monitor data included in management reports to determine compliance with standard operating procedures and protocols. Applicants must possess the ability to gather pertinent facts, make thorough analyses, and arrive at sound conclusions. Preferred Qualifications Advanced knowledge of applicable state and federal civil rights, education, or employee/labor relations laws and regulations. Demonstrated experience and skill in event planning including determining the event’s purpose. Experience working in higher education. Compensation and Benefits: Anticipated Hiring Range: $7500 per month Classification Salary Range: $3938 - $11,703 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Wednesday, April 3, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
This position is being recruited through an outside agency. To apply, please visit the application portal at Spelman Johnson: https://spelmanandjohnson.com/position/associate-vice-president-for-student-affairs-and-dean-of-students/ [spelmanandjohnson.com] . Job Summary: Reporting to the Vice President for Student Affairs, the Associate Vice President for Student Affairs and Dean of Students (AVPDOS) is a member of the Division of Student Affairs Leadership Team and a larger leadership team that includes student affairs directors and the university’s administrative council. The AVPDOS serves as second-in-charge of the division and has direct administrative responsibility for the following areas: Associated Students Incorporated, Basic Needs & Student Support, Children’s Center, Student Conduct and Ethical Development, Santos Manuel Student Union, Student Recreation and Wellness Center, Department of Housing and Residential Education, Office of Student Leadership & Engagement, and the CARE team. In coordination with the Associate Dean of Students, the AVPDOS oversees the establishment and training of hearing panels, assures the adjudication of student code of conduct violations, and coordinates the Division of Student Affairs response to student emergencies. In addition, the AVPDOS advises the Vice President on matters pertaining to student engagement and success; develops, implements, and assesses programs, services, and initiatives that enhance the overall student experience on campus; and serves as an advisor to Associated Students Incorporated. Major duties and responsibilities: Student Life Working effectively with diverse constituents, including students, staff, faculty, and members of the external community; Assisting in establishing a student culture that is supportive of diversity, equity, inclusion, where students respect differences, take responsibility for their actions, exercise leadership and feel a sense of belonging; Overseeing the establishment and training of hearing panels; assures the adjudication of student code of conduct violations; Serving on appropriate University, system wide, local, regional, or national committees; and Supporting adherence to the accomplishment of university and division values, vision, mission statements, and strategic plan. Management: Supervising professional and/or administrative staff members (state, auxiliary, and foundation) and student assistants. Interview, hire, train, supervise, monitor, and evaluate all management personnel. Implement, monitor, and evaluate progress of students. Compile and write University reports. Serve as liaison between support services departments within the campus community and Student Affairs. Maintain regular communication with staff. Attend appropriate University and/or community meetings. Establish and maintain positive working relationships with faculty and staff. Work closely with all units to ensure services align to improve retention rates annually. Special Projects: Assisting the vice president by providing reports, preparing analytical studies, and drafting, recommending, and administering policies, while serving as an advocate for the needs of students. Lead and guide the university’s CARE Team in support of students, including crisis intervention, campus and community outreach, and basic needs. Attend regional and national conferences to deliver papers. Participate in Student Affairs committees in support of division and campus strategic planning efforts. Other special projects as assigned. Budget: Overseeing the development, maintenance, and maximum utilization of departmental budget. Collaborate with University and Community partners to identify and secure external resources and funding to support student life areas. Other Duties as Assigned Minimum Qualifications: Required Education and Experience A master’s degree in a related field Equivalent of 10 years of experience are required. Required Qualifications Compassionate, accessible, transparent, ethical leader with excellent communication skills to clearly articulate vision, direction, and purpose and earn the respect and confidence of the faculty, staff, students, parents, and alumni. Ability to effectively manage daily activities and operations while always being cognizant of the larger issues impacting higher education on a regional, state, and national level. An understanding and deep commitment to social justice and demonstrated cultural competence with a strong belief in the value of diversity in enriching the learning experience and the quality of life on campus. A commitment to infusing a student-centered approach to learning and engagement throughout the department’s programs and services. A truly inspirational leader that students and staff believe in and support; fully embraces educational access and equity as the foundation of the division’s work. Strong community builder and collaborator, capable of building bridges to departments, faculty, staff, students, and the community of San Bernardino. Awareness of campus climate issues and a commitment to effectively address these issues in an open, collaborative manner. Credible, engaging, supportive, transparent, and approachable supervisor with knowledge of the responsibilities of each staff member’s position, respect for their work and contributions, and adept at advocating for staff and students, their programs, and needs. Highly energetic individual with a strong sense of self and ability to appropriately infuse humor and enthusiasm into the workplace and campus community. Strong supervisory experience with a proven ability to engage in identity-specific supervision, mediate conflicts, and make tough decisions when necessary. A passion for working with students combined with an ability to genuinely connect with, support, and relate to a highly engaged, diverse, and intelligent student body by being visible and accessible to all students, attending student events of all kinds, and serving as a strong resource. Profound interest in student development with a broad knowledge of student life, best practices, the profession, and a commitment to encourage and support professional development experiences at all levels within the division. A proven record of implementing change, establishing a vision and direction for an office/department, motivating staff and students to embrace change, and successfully creating new programs and initiatives to enhance the quality of campus life for all students. Commitment to using best practices, technology, and innovation to continually provide students with cutting-edge programs and services. Demonstrated leadership ability with excellent management skills and the ability to manage feedback with constructive action and build a solid framework to effectively develop and manage a complex, student-centered division. Capacity to genuinely care for others, listen to their concerns/needs, and make changes to increase staff morale and effectiveness. Understanding and appreciation of how academic affairs and student affairs intersect to provide a holistic experience for students. Familiarity with Title IX, women’s issues, gender equality, and sexual misconduct concerns, and commitment to creating appropriate policies to effectively support students, services, and programs. Strong crisis management skills and demonstrated experience successfully working through crisis situations, with knowledge of mental health issues and laws impacting campus professionals and students. Solid understanding of student activism, protests, demonstrations, and the First Amendment. Skilled in the collection of data and ability to analyze and make educated decisions. Proficient at formulating policies and protocols to guide and support the work of the department. Capacity to equally hold staff accountable and celebrate accomplishment and positive contributions. Strong commitment to the professional development and mentoring of all staff. Understanding and experience with the use of social media to connect with students and the campus community. The ability to work effectively and develop positive working relationships with diverse constituents, including staff, students, faculty, and the external community; significant experience administering student conduct and disciplinary procedures; experience advising student organizations and clubs; excellent analytical and communication skills; and experience in program development and assessment. The ability to navigate circumstances that require effective negotiation, mediation, and conflict resolution skills. Knowledge of general business practices and fiscal management is also helpful. Preferred Qualifications Doctoral degree in higher education, student affairs or related field. Compensation and Benefits: Anticipated Hiring Range: $175,000 - $205,000 Classification Salary Range: $6563 - $21,066 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Thursday, April 25, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 19, 2024
This position is being recruited through an outside agency. To apply, please visit the application portal at Spelman Johnson: https://spelmanandjohnson.com/position/associate-vice-president-for-student-affairs-and-dean-of-students/ [spelmanandjohnson.com] . Job Summary: Reporting to the Vice President for Student Affairs, the Associate Vice President for Student Affairs and Dean of Students (AVPDOS) is a member of the Division of Student Affairs Leadership Team and a larger leadership team that includes student affairs directors and the university’s administrative council. The AVPDOS serves as second-in-charge of the division and has direct administrative responsibility for the following areas: Associated Students Incorporated, Basic Needs & Student Support, Children’s Center, Student Conduct and Ethical Development, Santos Manuel Student Union, Student Recreation and Wellness Center, Department of Housing and Residential Education, Office of Student Leadership & Engagement, and the CARE team. In coordination with the Associate Dean of Students, the AVPDOS oversees the establishment and training of hearing panels, assures the adjudication of student code of conduct violations, and coordinates the Division of Student Affairs response to student emergencies. In addition, the AVPDOS advises the Vice President on matters pertaining to student engagement and success; develops, implements, and assesses programs, services, and initiatives that enhance the overall student experience on campus; and serves as an advisor to Associated Students Incorporated. Major duties and responsibilities: Student Life Working effectively with diverse constituents, including students, staff, faculty, and members of the external community; Assisting in establishing a student culture that is supportive of diversity, equity, inclusion, where students respect differences, take responsibility for their actions, exercise leadership and feel a sense of belonging; Overseeing the establishment and training of hearing panels; assures the adjudication of student code of conduct violations; Serving on appropriate University, system wide, local, regional, or national committees; and Supporting adherence to the accomplishment of university and division values, vision, mission statements, and strategic plan. Management: Supervising professional and/or administrative staff members (state, auxiliary, and foundation) and student assistants. Interview, hire, train, supervise, monitor, and evaluate all management personnel. Implement, monitor, and evaluate progress of students. Compile and write University reports. Serve as liaison between support services departments within the campus community and Student Affairs. Maintain regular communication with staff. Attend appropriate University and/or community meetings. Establish and maintain positive working relationships with faculty and staff. Work closely with all units to ensure services align to improve retention rates annually. Special Projects: Assisting the vice president by providing reports, preparing analytical studies, and drafting, recommending, and administering policies, while serving as an advocate for the needs of students. Lead and guide the university’s CARE Team in support of students, including crisis intervention, campus and community outreach, and basic needs. Attend regional and national conferences to deliver papers. Participate in Student Affairs committees in support of division and campus strategic planning efforts. Other special projects as assigned. Budget: Overseeing the development, maintenance, and maximum utilization of departmental budget. Collaborate with University and Community partners to identify and secure external resources and funding to support student life areas. Other Duties as Assigned Minimum Qualifications: Required Education and Experience A master’s degree in a related field Equivalent of 10 years of experience are required. Required Qualifications Compassionate, accessible, transparent, ethical leader with excellent communication skills to clearly articulate vision, direction, and purpose and earn the respect and confidence of the faculty, staff, students, parents, and alumni. Ability to effectively manage daily activities and operations while always being cognizant of the larger issues impacting higher education on a regional, state, and national level. An understanding and deep commitment to social justice and demonstrated cultural competence with a strong belief in the value of diversity in enriching the learning experience and the quality of life on campus. A commitment to infusing a student-centered approach to learning and engagement throughout the department’s programs and services. A truly inspirational leader that students and staff believe in and support; fully embraces educational access and equity as the foundation of the division’s work. Strong community builder and collaborator, capable of building bridges to departments, faculty, staff, students, and the community of San Bernardino. Awareness of campus climate issues and a commitment to effectively address these issues in an open, collaborative manner. Credible, engaging, supportive, transparent, and approachable supervisor with knowledge of the responsibilities of each staff member’s position, respect for their work and contributions, and adept at advocating for staff and students, their programs, and needs. Highly energetic individual with a strong sense of self and ability to appropriately infuse humor and enthusiasm into the workplace and campus community. Strong supervisory experience with a proven ability to engage in identity-specific supervision, mediate conflicts, and make tough decisions when necessary. A passion for working with students combined with an ability to genuinely connect with, support, and relate to a highly engaged, diverse, and intelligent student body by being visible and accessible to all students, attending student events of all kinds, and serving as a strong resource. Profound interest in student development with a broad knowledge of student life, best practices, the profession, and a commitment to encourage and support professional development experiences at all levels within the division. A proven record of implementing change, establishing a vision and direction for an office/department, motivating staff and students to embrace change, and successfully creating new programs and initiatives to enhance the quality of campus life for all students. Commitment to using best practices, technology, and innovation to continually provide students with cutting-edge programs and services. Demonstrated leadership ability with excellent management skills and the ability to manage feedback with constructive action and build a solid framework to effectively develop and manage a complex, student-centered division. Capacity to genuinely care for others, listen to their concerns/needs, and make changes to increase staff morale and effectiveness. Understanding and appreciation of how academic affairs and student affairs intersect to provide a holistic experience for students. Familiarity with Title IX, women’s issues, gender equality, and sexual misconduct concerns, and commitment to creating appropriate policies to effectively support students, services, and programs. Strong crisis management skills and demonstrated experience successfully working through crisis situations, with knowledge of mental health issues and laws impacting campus professionals and students. Solid understanding of student activism, protests, demonstrations, and the First Amendment. Skilled in the collection of data and ability to analyze and make educated decisions. Proficient at formulating policies and protocols to guide and support the work of the department. Capacity to equally hold staff accountable and celebrate accomplishment and positive contributions. Strong commitment to the professional development and mentoring of all staff. Understanding and experience with the use of social media to connect with students and the campus community. The ability to work effectively and develop positive working relationships with diverse constituents, including staff, students, faculty, and the external community; significant experience administering student conduct and disciplinary procedures; experience advising student organizations and clubs; excellent analytical and communication skills; and experience in program development and assessment. The ability to navigate circumstances that require effective negotiation, mediation, and conflict resolution skills. Knowledge of general business practices and fiscal management is also helpful. Preferred Qualifications Doctoral degree in higher education, student affairs or related field. Compensation and Benefits: Anticipated Hiring Range: $175,000 - $205,000 Classification Salary Range: $6563 - $21,066 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Thursday, April 25, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range: $96,000 to $112,356 annually (Commensurate with qualifications and experience) Recruitment Closing Date : Open Until Filled REQUIRED- All candidates must submit the following: Application Cover letter Resume or CV Three (3) References THE DEPARTMENT: Counseling and Psychological Services (CAPS) is an organizational unit of the Campus Health and Wellbeing Cluster within the Division of Student Affairs. The unit strives for excellence in student services by adhering to the Values adopted by the Division (i.e., a Student-Centered Philosophy, Integrity, Interconnectedness, Passion, Quality, and Richness of Diversity). In keeping with these Values, Counseling and Psychological Services provides a variety of mental health and outreach services to the University community at large. One of the department's primary goals is to enhance the psychosocial development and emotional well being of students, thus contributing to their retention and graduation from the University. In performing the duties and responsibilities of this position, the Director should demonstrate attitudes, behaviors, and work ethic that exemplify the Divisional Values, in response to assisting students with mental health concerns. DUTIES AND RESPONSIBILITIES: Administrative Duties Interact closely with every level of departmental personnel in performing a wide range of duties; interact with virtually every constituency within the campus community (students, staff, faculty, administrators, parents) on a regular basis. Collaborate with CAPS Director, departmental staff, and/or members of the campus community in the implementation of clinical services, outreach programs, consultation, training, and crisis intervention. Address confidential and sensitive matters emanating from the department of Counseling and Psychological Services and other administrative offices, academic colleges, and/or student service units. Provide regular updates to the CAPS Director as needed, and respond to other administrative requests that serve the department and campus community. Answers questions and responds to situations in which judgment, confidentiality, tact, discretion, knowledge and diplomacy are critical, especially in response to crises, emergency services/hospitalizations, confidential documents/information, and in working with clientele in need of unique services. Demonstrates proficiency in interpersonal communication skills, public speaking, and in written communications. Make decisions based on sound reasoning and with confidence. Meet regularly with the CAPS Director (and/or upon request), regarding departmental operations and updates, budgetary and personnel matters, and/or clinical service delivery. Manage clinical case assignment and lead the clinical consultation meeting to ensure best treatment intervention practices are being used. Participate in regularly scheduled meetings involving the AVP, divisional directors, departmental program coordinators, and the front office coordinator, to address the effectiveness of services, policies and procedures, and evaluative measures. As part of the department's Management Team, provide supervision and work with the department Dean in completing performance evaluations for professional counselors, administrative assistants, and graduate level interns. Assists in providing staff support and direction, promoting accountability, enforcing deadlines, and provide feedback related to ongoing performance. Provide and/or organize training sessions and professional development opportunities to promote collegiality, optimum and ethical performance, and teamwork. Empower staff to make independent decisions at appropriate operational levels. Assists the CAPS Director in responding to after-hour emergencies throughout the calendar year (i.e., including summer), including serving as a point person on the ProtoCall/after hours service contact list. Monitor staff serving in departmental liaison and coordinator roles to ensure relevance and adherence to policy. In collaboration with the CAPS Director, ensure that staff (professional counselors, administrative support staff, and interns) are kept abreast of the laws and ethics pertaining to the delivery of clinical services and documentation. Maintain a working knowledge of legal and ethical guidelines, policies, procedures in the field of psychology in order to make accurate clinical decisions and referrals with regard to treatment planning, consultation, case management and emergency services. Build strategic alliances with community mental health providers and private practitioners to facilitate off campus referrals. Responsible for ensuring the development, maintenance and revision of the department’s policy and procedures manual and community referrals list. In collaboration with the CAPS Director, oversee the development, management and quality of a comprehensive clinical training program designed to meet the supervision and training needs of graduate/doctorate level interns, provide feedback to the screening and selection process of interns, direct supervision (individual/group) to interns, and verbal and written feedback in relationship to the interns' performance, professional conduct, and clinical outcomes with clients. In collaboration with CAPS crisis and counseling staff, oversees the crisis and case management services and manage students in crisis and those whose behavioral difficulties impact the campus. Conduct "fitness to stay" and "re-entry" evaluations for students with behavioral and/or psychological difficulties. Provide brief crisis sessions to students for restabilization purpose. Provide limited crisis consultation and referrals for staff and faculty in crisis. Assist the CAPS Director in Supervising administrative support staff to ensure a smooth execution of front desk procedures/protocol when assisting clients. Provide administrative support staff with training in effective clinical protocol when serving distressed clients and in managing clinical emergencies. Collaborate with the professional counselors and administrative support staff, respectively, to update/maintain forms, documents, brochures, fliers, and marketing strategies related to clinical service delivery. Build strategic alliances and network with academic departments and University divisions as a means to enhance the visibility and utilization of CAPS’ services. Review and respond to subpoenas, client record requests, and requests related to student withdrawals and retroactive withdrawals. Oversee and facilitate administrative procedures related to the withdrawal process (e.g., case review, completion of relevant paperwork, making appropriate contacts). Perform other responsibilities and duties as needed, to carry out CAPS services within the department and to the University, as determined and assigned by the CAPS Director. Such services may include: the generation of reports/documents, research projects, committee work, special projects, and/or participation in campus events. Serve as the Administrator in Charge upon request and in the absence of the Director; attend departmental, university-wide, and community meetings; participate in professional development activities/training to enhance job performance; and facilitate professional development training seminars, and/or presentations as a means to contribute to staff development. Direct Clinical Service Delivery Conduct clinical assessment/intake evaluations; provide individual, couple, family or group counseling, crisis intervention, hospitalization and other emergency response. Utilize clinical conceptualization, treatment planning, and case management to facilitate clinical effectiveness. Provide mental health consultation and facilitate on and off campus referrals, as needed. Administer, interpret and reporting on psychological assessments/testing, as needed. Maintain/demonstrate a current command of knowledge in professional counseling theory, research, practice, legal and ethical guidelines, and CAPS policies and procedures. Employ a variety of therapeutic methods to effectively counsel clients with a full range of psychological issues. Utilize sound clinical judgment and apply methods appropriate to presenting problems and needs of clients. Demonstrate cultural sensitivity and competence addressing needs of diverse clients. Apply legal and ethical standards of the profession in executing clinical services. Utilize consultation opportunities for treatment planning, and to ensure service quality and adherence to legal and ethical mandates. Indirect Clinical Services Maintain records/case notes pertaining to client caseload and other service delivery. Apply legal and ethical standards of the profession in providing case management, documentation and record keeping. Attend departmental meetings as scheduled, needed and/or as requested by the CAPS Director. Participate in other activities, as needed, to carry out CAPS services within the department and to relevant University constituencies, as determined and assigned by the CAPS Director, including taking on additional caseload, generating reports/documents, conducting research or special projects, committee work, and/or participating in campus events, student peer education programs, consultation services, workshops, training modules, and faculty/student orientation programs. QUALIFICATIONS: Possession of an appropriate terminal degree as a Doctorate in behavioral sciences, counseling, psychology, or a specifically related academic field A California license as a Psychologist 3 years of successful administrative experience in university counseling center of comparable scale and complexity Successful experience supervising, training and evaluating employees, and graduate level interns/trainees, resolving conflicts, and encouraging a diverse staff to work well together. Expertise and/or experience in crisis intervention and working with a broad range of presenting problems and constituencies. Experience working with data collection, needs assessment, mental health surveys, and outcome measures to assess service effectiveness and to promote quality improvement. Experience in teaching, and providing training, outreach programs and crisis intervention in a University setting. Knowledge of and experience with mental health models, accreditation standards, policies and procedures related to the field of psychology and student affairs in a higher education setting. Excellent oral and written communication skills, including demonstrated ability to make effective oral presentations, facilitate an open exchange of ideas, and write clear and concise notes, documents, and reports. Superior interpersonal skills and the ability to collaborate with and respond to multiple constituencies and make meaningful connections at all levels of an organization. Demonstrated ability to make independent decisions, exercise sound judgment, and to multi-task and set priorities. Ability to counsel individuals utilizing professional therapy orientations, techniques, and strategies, while meeting the needs of a multicultural, multi-gendered, and multi-aged clientele; ability to respond to situations with knowledge and understanding of diversity issues and cultural factors. Knowledge of Electronic Medical Record Systems such as Point and Click. PREFERRED EXPERIENCE: Knowledge of or ability to understand the role and functioning of University Counseling Centers Previous experience working in a University Counseling Center setting, Student Affairs, and/or in higher education. Background or experience working on Behavioral Intervention or Crisis Management Teams Experience using information technology and conducting mental health outcome measures to assess effectiveness and promote continuous quality improvement. Demonstrated training, knowledge and skill in psychological assessment, testing, and report writing. Strong fiscal and resource management skills, and experience planning and controlling a complex budget. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ . Outside Employment Disclosure Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 22 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range: $96,000 to $112,356 annually (Commensurate with qualifications and experience) Recruitment Closing Date : Open Until Filled REQUIRED- All candidates must submit the following: Application Cover letter Resume or CV Three (3) References THE DEPARTMENT: Counseling and Psychological Services (CAPS) is an organizational unit of the Campus Health and Wellbeing Cluster within the Division of Student Affairs. The unit strives for excellence in student services by adhering to the Values adopted by the Division (i.e., a Student-Centered Philosophy, Integrity, Interconnectedness, Passion, Quality, and Richness of Diversity). In keeping with these Values, Counseling and Psychological Services provides a variety of mental health and outreach services to the University community at large. One of the department's primary goals is to enhance the psychosocial development and emotional well being of students, thus contributing to their retention and graduation from the University. In performing the duties and responsibilities of this position, the Director should demonstrate attitudes, behaviors, and work ethic that exemplify the Divisional Values, in response to assisting students with mental health concerns. DUTIES AND RESPONSIBILITIES: Administrative Duties Interact closely with every level of departmental personnel in performing a wide range of duties; interact with virtually every constituency within the campus community (students, staff, faculty, administrators, parents) on a regular basis. Collaborate with CAPS Director, departmental staff, and/or members of the campus community in the implementation of clinical services, outreach programs, consultation, training, and crisis intervention. Address confidential and sensitive matters emanating from the department of Counseling and Psychological Services and other administrative offices, academic colleges, and/or student service units. Provide regular updates to the CAPS Director as needed, and respond to other administrative requests that serve the department and campus community. Answers questions and responds to situations in which judgment, confidentiality, tact, discretion, knowledge and diplomacy are critical, especially in response to crises, emergency services/hospitalizations, confidential documents/information, and in working with clientele in need of unique services. Demonstrates proficiency in interpersonal communication skills, public speaking, and in written communications. Make decisions based on sound reasoning and with confidence. Meet regularly with the CAPS Director (and/or upon request), regarding departmental operations and updates, budgetary and personnel matters, and/or clinical service delivery. Manage clinical case assignment and lead the clinical consultation meeting to ensure best treatment intervention practices are being used. Participate in regularly scheduled meetings involving the AVP, divisional directors, departmental program coordinators, and the front office coordinator, to address the effectiveness of services, policies and procedures, and evaluative measures. As part of the department's Management Team, provide supervision and work with the department Dean in completing performance evaluations for professional counselors, administrative assistants, and graduate level interns. Assists in providing staff support and direction, promoting accountability, enforcing deadlines, and provide feedback related to ongoing performance. Provide and/or organize training sessions and professional development opportunities to promote collegiality, optimum and ethical performance, and teamwork. Empower staff to make independent decisions at appropriate operational levels. Assists the CAPS Director in responding to after-hour emergencies throughout the calendar year (i.e., including summer), including serving as a point person on the ProtoCall/after hours service contact list. Monitor staff serving in departmental liaison and coordinator roles to ensure relevance and adherence to policy. In collaboration with the CAPS Director, ensure that staff (professional counselors, administrative support staff, and interns) are kept abreast of the laws and ethics pertaining to the delivery of clinical services and documentation. Maintain a working knowledge of legal and ethical guidelines, policies, procedures in the field of psychology in order to make accurate clinical decisions and referrals with regard to treatment planning, consultation, case management and emergency services. Build strategic alliances with community mental health providers and private practitioners to facilitate off campus referrals. Responsible for ensuring the development, maintenance and revision of the department’s policy and procedures manual and community referrals list. In collaboration with the CAPS Director, oversee the development, management and quality of a comprehensive clinical training program designed to meet the supervision and training needs of graduate/doctorate level interns, provide feedback to the screening and selection process of interns, direct supervision (individual/group) to interns, and verbal and written feedback in relationship to the interns' performance, professional conduct, and clinical outcomes with clients. In collaboration with CAPS crisis and counseling staff, oversees the crisis and case management services and manage students in crisis and those whose behavioral difficulties impact the campus. Conduct "fitness to stay" and "re-entry" evaluations for students with behavioral and/or psychological difficulties. Provide brief crisis sessions to students for restabilization purpose. Provide limited crisis consultation and referrals for staff and faculty in crisis. Assist the CAPS Director in Supervising administrative support staff to ensure a smooth execution of front desk procedures/protocol when assisting clients. Provide administrative support staff with training in effective clinical protocol when serving distressed clients and in managing clinical emergencies. Collaborate with the professional counselors and administrative support staff, respectively, to update/maintain forms, documents, brochures, fliers, and marketing strategies related to clinical service delivery. Build strategic alliances and network with academic departments and University divisions as a means to enhance the visibility and utilization of CAPS’ services. Review and respond to subpoenas, client record requests, and requests related to student withdrawals and retroactive withdrawals. Oversee and facilitate administrative procedures related to the withdrawal process (e.g., case review, completion of relevant paperwork, making appropriate contacts). Perform other responsibilities and duties as needed, to carry out CAPS services within the department and to the University, as determined and assigned by the CAPS Director. Such services may include: the generation of reports/documents, research projects, committee work, special projects, and/or participation in campus events. Serve as the Administrator in Charge upon request and in the absence of the Director; attend departmental, university-wide, and community meetings; participate in professional development activities/training to enhance job performance; and facilitate professional development training seminars, and/or presentations as a means to contribute to staff development. Direct Clinical Service Delivery Conduct clinical assessment/intake evaluations; provide individual, couple, family or group counseling, crisis intervention, hospitalization and other emergency response. Utilize clinical conceptualization, treatment planning, and case management to facilitate clinical effectiveness. Provide mental health consultation and facilitate on and off campus referrals, as needed. Administer, interpret and reporting on psychological assessments/testing, as needed. Maintain/demonstrate a current command of knowledge in professional counseling theory, research, practice, legal and ethical guidelines, and CAPS policies and procedures. Employ a variety of therapeutic methods to effectively counsel clients with a full range of psychological issues. Utilize sound clinical judgment and apply methods appropriate to presenting problems and needs of clients. Demonstrate cultural sensitivity and competence addressing needs of diverse clients. Apply legal and ethical standards of the profession in executing clinical services. Utilize consultation opportunities for treatment planning, and to ensure service quality and adherence to legal and ethical mandates. Indirect Clinical Services Maintain records/case notes pertaining to client caseload and other service delivery. Apply legal and ethical standards of the profession in providing case management, documentation and record keeping. Attend departmental meetings as scheduled, needed and/or as requested by the CAPS Director. Participate in other activities, as needed, to carry out CAPS services within the department and to relevant University constituencies, as determined and assigned by the CAPS Director, including taking on additional caseload, generating reports/documents, conducting research or special projects, committee work, and/or participating in campus events, student peer education programs, consultation services, workshops, training modules, and faculty/student orientation programs. QUALIFICATIONS: Possession of an appropriate terminal degree as a Doctorate in behavioral sciences, counseling, psychology, or a specifically related academic field A California license as a Psychologist 3 years of successful administrative experience in university counseling center of comparable scale and complexity Successful experience supervising, training and evaluating employees, and graduate level interns/trainees, resolving conflicts, and encouraging a diverse staff to work well together. Expertise and/or experience in crisis intervention and working with a broad range of presenting problems and constituencies. Experience working with data collection, needs assessment, mental health surveys, and outcome measures to assess service effectiveness and to promote quality improvement. Experience in teaching, and providing training, outreach programs and crisis intervention in a University setting. Knowledge of and experience with mental health models, accreditation standards, policies and procedures related to the field of psychology and student affairs in a higher education setting. Excellent oral and written communication skills, including demonstrated ability to make effective oral presentations, facilitate an open exchange of ideas, and write clear and concise notes, documents, and reports. Superior interpersonal skills and the ability to collaborate with and respond to multiple constituencies and make meaningful connections at all levels of an organization. Demonstrated ability to make independent decisions, exercise sound judgment, and to multi-task and set priorities. Ability to counsel individuals utilizing professional therapy orientations, techniques, and strategies, while meeting the needs of a multicultural, multi-gendered, and multi-aged clientele; ability to respond to situations with knowledge and understanding of diversity issues and cultural factors. Knowledge of Electronic Medical Record Systems such as Point and Click. PREFERRED EXPERIENCE: Knowledge of or ability to understand the role and functioning of University Counseling Centers Previous experience working in a University Counseling Center setting, Student Affairs, and/or in higher education. Background or experience working on Behavioral Intervention or Crisis Management Teams Experience using information technology and conducting mental health outcome measures to assess effectiveness and promote continuous quality improvement. Demonstrated training, knowledge and skill in psychological assessment, testing, and report writing. Strong fiscal and resource management skills, and experience planning and controlling a complex budget. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ . Outside Employment Disclosure Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 22 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under guidelines established by the University and reporting to the Executive Director and Chief Procurement Officer, the Director of Procure to Pay, Travel and Disbursement is responsible for the leadership and the strategic direction of all Accounts Payable, Travel and Expense Reimbursement, Payment Disbursement, Payment File Records Management and Retention and 1099 Tax Reporting activities at CSUSB. Major duties and responsibilities: Directs/manages Accounts Payable, Procure to Pay, Travel and Expense Reimbursement, Tax Reporting (1099 and Sales/Use Tax) and Supplier Management operations for State and Auxiliaries (ASI, Student Union, UEC, Philanthropic Foundation). Manages and trains staff to ensure high level of satisfaction with campus users and suppliers, in particular managing closely with procurement staff and central support groups to create seamless and easily understood processes for campus clients. Indecently determines and develops approach to solutions. Work is reviewed upon for soundness of judgement, effectiveness in achieving desired result, and/or organizational goals. Regularly Communicates with the campus community on payment issues in writing, through personal visits to campus departments, during group meetings, via the department website, etc. Participates in and, where required, leads design, development and implementation of new business processes and technologies in support of Accounts Payable and Travel business processing. Recommends enhancements to ERP (Peoplesoft Financials), Procure to Pay (CSUBuy P2P) and Travel Management Systems (Concur). Manage and direct tax reporting (Internal Revenue Service 1099M, 1099N, 1042S and Franchise Tax Board 592B reporting), backup withholding and sales/use tax filings. Oversees confidential and university sensitive documents, communications, and payments. Develops and communicates strategically relevant operational metrics and measures to management and department heads as needed. Creates reports and analysis for use in decision making by the administration of the University. Responsible for the overall administration of the production and distribution of payments via check, ACH, EFT and wires. Continuously seeks to improve quality and efficiency of services provided while developing an operational environment appropriate for the recruitment and retention of quality skilled professionals. Responsible for the preparation and research for personnel requisitions, including but not limited to hiring, training, reclassification, disciplinary action, and evaluation of staff. Develops and implements strategic goals that ensure effectiveness in support of the campus strategic plan. Acts as a strategic partner with other financial departments and the campus community in defining and articulating a vision of the Accounts Payable operations consistent with meeting the goals of the university's programs. Responsible for long range planning of Accounts Payable initiatives. Ensure the fiscal integrity of all payable records pertaining to the State Controller's Office, Department of Finance, and Chancellor's Office controlled funds. Processing procedures, such as internal controls, must be established and reviewed for compliance. Maintains a strong working relationship with internal and external auditors and ensures that audit requests are satisfied and that operations are audit compliant. Develop and implements policies for a functional area and ensures policies and procedures are properly documented and in compliance with government regulations and ICSUAM published policies. Minimum Qualifications: Required Education and Experience Bachelor's degree in Business Administration or related field. 5-8 years of professional and supervisory experience Required Qualifications possess excellent communication (verbal/written), interpersonal, problem solving, organizational, and customer services skills. Microsoft Windows office experience including Word, Excel, and Outlook email software. Preferred Qualifications Minimum of 12 years of related experience with a minimum of 6-8 years of management experience in a financial services operation. Previous background in a high-volume environment. Able to manage positive relationships with campus community, provide a positive working/learning environment, and develop a first-class service organization that responds effectively to inquiries and engenders trust from the campus community and vendors. Analyze and resolve complex problems. Peoplesoft Enterprise Systems preferred. SAP/Concur Travel Management Systems preferred. Ability to fit in with a large team environment. Previous experience in higher education a plus. Have experience with federal and state regulations and in building compliant business processes. Experienced in the implementation and management of client/server financial applications. Compensation and Benefits: Anticipated Hiring Range: $9,167 - $10,000 per month Classification Salary Range: $4,583 - $14,713 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Wednesday, February 7, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jan 24 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary: Under guidelines established by the University and reporting to the Executive Director and Chief Procurement Officer, the Director of Procure to Pay, Travel and Disbursement is responsible for the leadership and the strategic direction of all Accounts Payable, Travel and Expense Reimbursement, Payment Disbursement, Payment File Records Management and Retention and 1099 Tax Reporting activities at CSUSB. Major duties and responsibilities: Directs/manages Accounts Payable, Procure to Pay, Travel and Expense Reimbursement, Tax Reporting (1099 and Sales/Use Tax) and Supplier Management operations for State and Auxiliaries (ASI, Student Union, UEC, Philanthropic Foundation). Manages and trains staff to ensure high level of satisfaction with campus users and suppliers, in particular managing closely with procurement staff and central support groups to create seamless and easily understood processes for campus clients. Indecently determines and develops approach to solutions. Work is reviewed upon for soundness of judgement, effectiveness in achieving desired result, and/or organizational goals. Regularly Communicates with the campus community on payment issues in writing, through personal visits to campus departments, during group meetings, via the department website, etc. Participates in and, where required, leads design, development and implementation of new business processes and technologies in support of Accounts Payable and Travel business processing. Recommends enhancements to ERP (Peoplesoft Financials), Procure to Pay (CSUBuy P2P) and Travel Management Systems (Concur). Manage and direct tax reporting (Internal Revenue Service 1099M, 1099N, 1042S and Franchise Tax Board 592B reporting), backup withholding and sales/use tax filings. Oversees confidential and university sensitive documents, communications, and payments. Develops and communicates strategically relevant operational metrics and measures to management and department heads as needed. Creates reports and analysis for use in decision making by the administration of the University. Responsible for the overall administration of the production and distribution of payments via check, ACH, EFT and wires. Continuously seeks to improve quality and efficiency of services provided while developing an operational environment appropriate for the recruitment and retention of quality skilled professionals. Responsible for the preparation and research for personnel requisitions, including but not limited to hiring, training, reclassification, disciplinary action, and evaluation of staff. Develops and implements strategic goals that ensure effectiveness in support of the campus strategic plan. Acts as a strategic partner with other financial departments and the campus community in defining and articulating a vision of the Accounts Payable operations consistent with meeting the goals of the university's programs. Responsible for long range planning of Accounts Payable initiatives. Ensure the fiscal integrity of all payable records pertaining to the State Controller's Office, Department of Finance, and Chancellor's Office controlled funds. Processing procedures, such as internal controls, must be established and reviewed for compliance. Maintains a strong working relationship with internal and external auditors and ensures that audit requests are satisfied and that operations are audit compliant. Develop and implements policies for a functional area and ensures policies and procedures are properly documented and in compliance with government regulations and ICSUAM published policies. Minimum Qualifications: Required Education and Experience Bachelor's degree in Business Administration or related field. 5-8 years of professional and supervisory experience Required Qualifications possess excellent communication (verbal/written), interpersonal, problem solving, organizational, and customer services skills. Microsoft Windows office experience including Word, Excel, and Outlook email software. Preferred Qualifications Minimum of 12 years of related experience with a minimum of 6-8 years of management experience in a financial services operation. Previous background in a high-volume environment. Able to manage positive relationships with campus community, provide a positive working/learning environment, and develop a first-class service organization that responds effectively to inquiries and engenders trust from the campus community and vendors. Analyze and resolve complex problems. Peoplesoft Enterprise Systems preferred. SAP/Concur Travel Management Systems preferred. Ability to fit in with a large team environment. Previous experience in higher education a plus. Have experience with federal and state regulations and in building compliant business processes. Experienced in the implementation and management of client/server financial applications. Compensation and Benefits: Anticipated Hiring Range: $9,167 - $10,000 per month Classification Salary Range: $4,583 - $14,713 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Wednesday, February 7, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jan 24 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
This position is being recruited through an outside agency. To apply, please visit the application portal at Another Source: https://careers-anothersource.icims.com/jobs/101462/director-of-black-student-success-at-csu-san-bernardino/job?mode=job&iis=SOURCE&iisn=EmployerWebsite [careers-anothersource.icims.com] Job Summary: Under the general direction of the Associate Vice-President of Student Success and Educational Equity, the Director, Black Student Success is responsible for the overall administration of the Office of Black Student Success. The Director will develop, lead, manage programs, events, and provide services in support of Black students’ success, retention, and graduation. Major duties and responsibilities: Leadership Provide strategic leadership and direction to enhance Black Students’ overall success and well-being within the institution. Responsible for achieving the goals and objectives critical to the program or department. Collaborate with various stakeholders, including students, faculty, staff, and community partners, to create an inclusive and supportive campus environment. Participate in campus community, and off-campus community meetings, trainings, and events to enhance the work of the Black Student Programs (BSP) as needed. Work collaboratively with on campus and off campus partners to deliver programs and initiatives involving career development, academic success, student learning, campus engagement, student wellness & well-being. Partner with various internal constituents including the Pan African Student Success Center on the collaboration and coordination of intentional programs that are focused on specific subgroups of Black students and their needs. Hire and mentor student assistants to work with the BSP. Prepare and write external and internal grant proposals and report on deliverables to funding sources. In collaboration with the AVP for Student Success & Educational Equity and the Student Affairs Assessment and Research Officer, the incumbent will perform in-depth analysis, organize, and synthesize data and metrics that are needed to support the BSP and the DSA (e.g., monthly reporting, working with data dashboard). Work with various campus partners to ensure BSP is present at student-facing campus events (such as orientation, cultural events, etc.) year-round. Serves as prime internal contact in assigned area. Conducts briefings and technical meetings for top management and external representatives. Work with VPSA’s Chief of Staff & Director of Operations & Fiscal Management to monitor BSP budget and track expenditures. Student Success, Campus Engagement & Sense of Belonging Direct BSP Advisor and Peer Mentors in the development and implementation of programs and initiatives to improve Black students’ academic achievement, retention, and graduation rates while fostering a sense of belonging and cultural affirmation. Develop staff/faculty student mentoring program. Establish effective and meaningful relationships with students and provide direction to BSP Advisor and Peer Mentors in facilitating CSUSB Black undergraduate student connection to campus resources. Direct BSP Advisor & Peer Mentors in assisting students in the identification of academic and life goals and ways of pursuing them; assisting students with major and career choices and changes; assisting students with holistic counseling; helping students construct, monitor and update degree plans to promote timely graduation; making referrals as needed to campus and community resources; and related topics. Collaborate with faculty and staff from academic departments and other units to facilitate effective academic and financial aid advising and degree progress for students and ensuring timely graduation. Identify and encourage student engagement in activities/programs that support their retention, degree completion, and sense of belonging at CSUSB. Other Duties Attend and participate in all Division of Student Affairs (DSA) Council meetings and other divisional events as required for all DSA unit leads. Attend trainings and professional development opportunities in accordance with job functions, in consultation with AVPSSEE. Perform other duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree 5-8 years of professional and supervisory experience. Required Qualifications Strong written and verbal communication skills. Demonstrated conflict resolution and mediation skills. Demonstrated ability to lead, manage and supervise a diverse staff in a dynamic environment that requires department and staff members to adapt to changing processes, practices and initiatives. Ability to plan budgets and allocate resources based upon department priorities. Acquire awareness and apply knowledge of executive orders and mandates. Demonstrated ability to engage in strategic planning to ensure the most effective and efficient delivery of programs and services. Must possess excellent analytical, problem-solving, conflict management, and organizational skills with the ability to work creatively, innovatively, and independently while under pressure. Demonstrated ability to create and maintain cooperative working relationships with students, faculty, staff, businesses, community organizations, and other diverse groups and services Ability to work effectively with faculty, technical and non-technical management, and professional/support staff Demonstrated ability to work independently, confidentially, and efficiently to carry out very complex assignments without detailed instructions, advise others individually or in groups on varied and complex matters, and determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature Demonstrated ability to logically, independently, and efficiently analyze and work collaboratively to solve organizational and operational problems of one or several areas. Excellent communication and interpersonal skills, demonstrated by the ability to work effectively with all levels in a demanding environment Demonstrated ability to establish and maintain cooperative relationships with the various partnering agencies, the campus community and the public. Ability to encourage and motivate students and staff, and work effectively in a large, fast-paced environment. Experience speaking in a variety of public settings such as classrooms and large group assemblies. Demonstrated ability to work cooperatively with others within a multidisciplinary environment. High degree of personal and professional integrity, a strong sense of ethics, and respect for privacy and confidentiality. Possess or quickly acquire knowledge of university policies and procedures. Strong interpersonal skills and excellent ability to effectively communicate and interact with diverse constituencies at all levels within the University, including college deans, faculty, executive administration, staff, student leaders, as well as with alumni and community partners. Experience in developing relationships with key stakeholders. Ability to facilitate difficult dialogues, collaborate, and liaison with campus entities. Strong writing skills to construct reports, support grant writing, and communication to convey strategies, goals, and outcomes to various stakeholders. Have the ability to work in a fast-paced and dynamic environment; have a cooperative "team" approach and form strong working relationships with those in the office, around the campus and in the surrounding community. Preferred Qualifications Master's degree in Counseling (general or rehabilitation), Psychology, Disability Studies, higher education, student affairs, or a related field). A doctorate degree in higher education, educational leadership, or related field from a regionally accredited college or university. Two or more years of leadership experience and demonstrated successful experience in leading program direction and development related to student success. A track record of working with Black students in a university environment and with faculty and staff. Extensive knowledge of Black student retention and persistence literature. Demonstrated evidence of successful experience working with Black/African American students. Demonstrated commitment to educating Black students, faculty, and staff. Ability to thrive in an environment of change and be responsive to challenges as a creative problem solver. Charismatic, dynamic, self-motivated, goal-oriented, proven self-starter with strong oral and written communication skills. Evaluate the effectiveness of infrastructure elements relative to student persistence, retention, and sense of belonging. Compensation and Benefits: Anticipated Hiring Range: $4812- $10,416 per month Classification Salary Range: $4,583 - $14,713 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Saturday, March 16, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Feb 16 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
This position is being recruited through an outside agency. To apply, please visit the application portal at Another Source: https://careers-anothersource.icims.com/jobs/101462/director-of-black-student-success-at-csu-san-bernardino/job?mode=job&iis=SOURCE&iisn=EmployerWebsite [careers-anothersource.icims.com] Job Summary: Under the general direction of the Associate Vice-President of Student Success and Educational Equity, the Director, Black Student Success is responsible for the overall administration of the Office of Black Student Success. The Director will develop, lead, manage programs, events, and provide services in support of Black students’ success, retention, and graduation. Major duties and responsibilities: Leadership Provide strategic leadership and direction to enhance Black Students’ overall success and well-being within the institution. Responsible for achieving the goals and objectives critical to the program or department. Collaborate with various stakeholders, including students, faculty, staff, and community partners, to create an inclusive and supportive campus environment. Participate in campus community, and off-campus community meetings, trainings, and events to enhance the work of the Black Student Programs (BSP) as needed. Work collaboratively with on campus and off campus partners to deliver programs and initiatives involving career development, academic success, student learning, campus engagement, student wellness & well-being. Partner with various internal constituents including the Pan African Student Success Center on the collaboration and coordination of intentional programs that are focused on specific subgroups of Black students and their needs. Hire and mentor student assistants to work with the BSP. Prepare and write external and internal grant proposals and report on deliverables to funding sources. In collaboration with the AVP for Student Success & Educational Equity and the Student Affairs Assessment and Research Officer, the incumbent will perform in-depth analysis, organize, and synthesize data and metrics that are needed to support the BSP and the DSA (e.g., monthly reporting, working with data dashboard). Work with various campus partners to ensure BSP is present at student-facing campus events (such as orientation, cultural events, etc.) year-round. Serves as prime internal contact in assigned area. Conducts briefings and technical meetings for top management and external representatives. Work with VPSA’s Chief of Staff & Director of Operations & Fiscal Management to monitor BSP budget and track expenditures. Student Success, Campus Engagement & Sense of Belonging Direct BSP Advisor and Peer Mentors in the development and implementation of programs and initiatives to improve Black students’ academic achievement, retention, and graduation rates while fostering a sense of belonging and cultural affirmation. Develop staff/faculty student mentoring program. Establish effective and meaningful relationships with students and provide direction to BSP Advisor and Peer Mentors in facilitating CSUSB Black undergraduate student connection to campus resources. Direct BSP Advisor & Peer Mentors in assisting students in the identification of academic and life goals and ways of pursuing them; assisting students with major and career choices and changes; assisting students with holistic counseling; helping students construct, monitor and update degree plans to promote timely graduation; making referrals as needed to campus and community resources; and related topics. Collaborate with faculty and staff from academic departments and other units to facilitate effective academic and financial aid advising and degree progress for students and ensuring timely graduation. Identify and encourage student engagement in activities/programs that support their retention, degree completion, and sense of belonging at CSUSB. Other Duties Attend and participate in all Division of Student Affairs (DSA) Council meetings and other divisional events as required for all DSA unit leads. Attend trainings and professional development opportunities in accordance with job functions, in consultation with AVPSSEE. Perform other duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree 5-8 years of professional and supervisory experience. Required Qualifications Strong written and verbal communication skills. Demonstrated conflict resolution and mediation skills. Demonstrated ability to lead, manage and supervise a diverse staff in a dynamic environment that requires department and staff members to adapt to changing processes, practices and initiatives. Ability to plan budgets and allocate resources based upon department priorities. Acquire awareness and apply knowledge of executive orders and mandates. Demonstrated ability to engage in strategic planning to ensure the most effective and efficient delivery of programs and services. Must possess excellent analytical, problem-solving, conflict management, and organizational skills with the ability to work creatively, innovatively, and independently while under pressure. Demonstrated ability to create and maintain cooperative working relationships with students, faculty, staff, businesses, community organizations, and other diverse groups and services Ability to work effectively with faculty, technical and non-technical management, and professional/support staff Demonstrated ability to work independently, confidentially, and efficiently to carry out very complex assignments without detailed instructions, advise others individually or in groups on varied and complex matters, and determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature Demonstrated ability to logically, independently, and efficiently analyze and work collaboratively to solve organizational and operational problems of one or several areas. Excellent communication and interpersonal skills, demonstrated by the ability to work effectively with all levels in a demanding environment Demonstrated ability to establish and maintain cooperative relationships with the various partnering agencies, the campus community and the public. Ability to encourage and motivate students and staff, and work effectively in a large, fast-paced environment. Experience speaking in a variety of public settings such as classrooms and large group assemblies. Demonstrated ability to work cooperatively with others within a multidisciplinary environment. High degree of personal and professional integrity, a strong sense of ethics, and respect for privacy and confidentiality. Possess or quickly acquire knowledge of university policies and procedures. Strong interpersonal skills and excellent ability to effectively communicate and interact with diverse constituencies at all levels within the University, including college deans, faculty, executive administration, staff, student leaders, as well as with alumni and community partners. Experience in developing relationships with key stakeholders. Ability to facilitate difficult dialogues, collaborate, and liaison with campus entities. Strong writing skills to construct reports, support grant writing, and communication to convey strategies, goals, and outcomes to various stakeholders. Have the ability to work in a fast-paced and dynamic environment; have a cooperative "team" approach and form strong working relationships with those in the office, around the campus and in the surrounding community. Preferred Qualifications Master's degree in Counseling (general or rehabilitation), Psychology, Disability Studies, higher education, student affairs, or a related field). A doctorate degree in higher education, educational leadership, or related field from a regionally accredited college or university. Two or more years of leadership experience and demonstrated successful experience in leading program direction and development related to student success. A track record of working with Black students in a university environment and with faculty and staff. Extensive knowledge of Black student retention and persistence literature. Demonstrated evidence of successful experience working with Black/African American students. Demonstrated commitment to educating Black students, faculty, and staff. Ability to thrive in an environment of change and be responsive to challenges as a creative problem solver. Charismatic, dynamic, self-motivated, goal-oriented, proven self-starter with strong oral and written communication skills. Evaluate the effectiveness of infrastructure elements relative to student persistence, retention, and sense of belonging. Compensation and Benefits: Anticipated Hiring Range: $4812- $10,416 per month Classification Salary Range: $4,583 - $14,713 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Saturday, March 16, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Feb 16 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under the general supervision of the Chief of Police, the Captain is responsible for the direct and indirect supervision of all personnel assigned to the Operations Division to include policy formation and execution. The incumbent is responsible for the protection of life and property and the enforcement of all pertinent laws within the jurisdiction of the California State University San Bernardino Police Department. The incumbent acts as an assistant to the Chief of Police and may act as the temporary head of the Department in the absence of the Chief of Police. Duties and responsibilities: Supervision Manages the day-to-day operations of the Police Field Services and K-9 program. Directly manages/supervises, evaluates, counsels, and mentors’ immediate subordinate supervisors. Analyze, develop, and implement strategic polices and procedures for operational effectiveness within areas of responsibility in an appropriate and timely manner. Responsible for ensuring that employees are in compliance with Department procedures, policies, and goals. Collaborates with campus personnel including, but not limited to, appraising the Chief of Police regarding unit activities as well as emerging issues. Ensures personnel compliance with all training mandates from the Commission on Peace Officer Standards and Training. Performs policing duties as required to include, but not limited to, traffic control; crowd control; arrest situations; criminal/administrative investigations; traffic enforcement; and response to emergency situations. Administration Acts as liaison to internal and external community members including, but not limited to, administrators, CSU Chancellor's Office, supervisors of other University departments, and law enforcement agencies to promote positive working relationships and to ensure that the missions of the Department and University objectives are achieved. Responsible for receipt and transfer of critical information, including but not limited to, personnel issues; coordination of events; command of critical incidents; and providing proper policy interpretations as required. Provides regular statistical reports for operational assessments. Actively serves on university committees or groups, as assigned. Responsible for reviewing time sheets, operational schedules, personnel transaction requests, time off requests, overtime (OT) requests from other campuses to ensure operational needs are met. Responsible for ensuring payroll/timekeeping functions of the Department. Responsible for maintaining working knowledge and developing reports of Patrol needs to assist the Chief in the strategic implementation of fiscal resources, including establishing budget planning and priorities. Responsible for managing police OT assignments and accurately record OT statistical information, including projections, to ensure overall budget goals are achieved. Special events Responsible for the coordination of public safety and police special event services to the University event management process. Responsible for promoting positive working relationships and ensuring that the mission of the Department and University objectives are met. Responsible for the assigning of Special Event overtime and the accurate recording of Department expenses related to events in the campus Events Management System software. Police/Personal Development Responsible for maintaining professional credentials and ensures police personnel remain current on professional trends. Performs the duties of a police officer, including compliance with Police Officer standards and Training. Manages and conducts investigations regarding complaints received against department personnel in compliance with AB301 and Department policy/procedures. Responsible for Internal Affairs and Administrative Review of complaints as well as addressing internally discovered issues. Reports investigative findings to Chief of Police for consideration on further action. Responsible for mandated statistical information for reporting and release of mandated information. Participates in and manages on-going training/educational activities to remain current in field of law enforcement. Other classification related duties as assigned. Minimum Qualifications: Required Education and Experience Equivalent to a bachelor's degree in a related field Five to eight years of related experience, including professional and supervisory experience. Required Qualifications Incumbent must possess a valid California Driver License. Incumbent must possess a Basic, Intermediate, Advanced Supervisory and Management Certificate from the Commission on Police Officer Standards and Training (POST). Follows all University policies, procedures, and guidelines including but not limited to safety, civility, information security and non-discrimination policies and procedures. Contributes to a positive university experience for each and every student and assists in achieving the university's commitment to a "vision of excellence." The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Proven ability to interpret and evaluate policies and procedures and formulate proposals for implementation and improvement. Knowledge of personnel management theories, principles, practices, and techniques. Demonstrated ability to effectively lead personnel. Experience in directing multiple complex tasks and projects of a diverse nature simultaneously. Demonstrated ability to work independently in carrying out the management and leadership of work groups. Demonstrated ability to work effectively with peers and the campus community. Demonstrated ability to effectively communicate, both verbally and written, to a diverse community. Experience and competency in software applications in support of major job duties (Excel, MS Word, Outlook). Understanding and experience in the use of technology in the accomplishment of project objectives. Demonstrated understanding of the concepts of the Incident Command System (ICS), the Unified Command Structure, the Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS). Demonstrated understanding of the role and responsibility of local responders and local government in the overall emergency response plan. Experience managing a program budget. Follows all University policies, procedures, and guidelines including but not limited to safety, civility, information security and non-discrimination policies and procedures. California State University, San Bernardino expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Preferred Qualifications Master’s degree preferred. Six years of law enforcement experience with at least three years’ experience as a police supervisor and two years’ experience as a manager (lieutenant or above), managing police administration and police operations. Experience at a Municipal or University-based law enforcement agency preferred. Compensation and Benefits: Anticipated Hiring Range: $11,500 - $12,500 per month Classification Salary Range: $4,812 - $15,449 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Working Hours: Mon-Fri 8am-5pm/including weekends/on call This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Friday, April 19, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Job Summary: Under the general supervision of the Chief of Police, the Captain is responsible for the direct and indirect supervision of all personnel assigned to the Operations Division to include policy formation and execution. The incumbent is responsible for the protection of life and property and the enforcement of all pertinent laws within the jurisdiction of the California State University San Bernardino Police Department. The incumbent acts as an assistant to the Chief of Police and may act as the temporary head of the Department in the absence of the Chief of Police. Duties and responsibilities: Supervision Manages the day-to-day operations of the Police Field Services and K-9 program. Directly manages/supervises, evaluates, counsels, and mentors’ immediate subordinate supervisors. Analyze, develop, and implement strategic polices and procedures for operational effectiveness within areas of responsibility in an appropriate and timely manner. Responsible for ensuring that employees are in compliance with Department procedures, policies, and goals. Collaborates with campus personnel including, but not limited to, appraising the Chief of Police regarding unit activities as well as emerging issues. Ensures personnel compliance with all training mandates from the Commission on Peace Officer Standards and Training. Performs policing duties as required to include, but not limited to, traffic control; crowd control; arrest situations; criminal/administrative investigations; traffic enforcement; and response to emergency situations. Administration Acts as liaison to internal and external community members including, but not limited to, administrators, CSU Chancellor's Office, supervisors of other University departments, and law enforcement agencies to promote positive working relationships and to ensure that the missions of the Department and University objectives are achieved. Responsible for receipt and transfer of critical information, including but not limited to, personnel issues; coordination of events; command of critical incidents; and providing proper policy interpretations as required. Provides regular statistical reports for operational assessments. Actively serves on university committees or groups, as assigned. Responsible for reviewing time sheets, operational schedules, personnel transaction requests, time off requests, overtime (OT) requests from other campuses to ensure operational needs are met. Responsible for ensuring payroll/timekeeping functions of the Department. Responsible for maintaining working knowledge and developing reports of Patrol needs to assist the Chief in the strategic implementation of fiscal resources, including establishing budget planning and priorities. Responsible for managing police OT assignments and accurately record OT statistical information, including projections, to ensure overall budget goals are achieved. Special events Responsible for the coordination of public safety and police special event services to the University event management process. Responsible for promoting positive working relationships and ensuring that the mission of the Department and University objectives are met. Responsible for the assigning of Special Event overtime and the accurate recording of Department expenses related to events in the campus Events Management System software. Police/Personal Development Responsible for maintaining professional credentials and ensures police personnel remain current on professional trends. Performs the duties of a police officer, including compliance with Police Officer standards and Training. Manages and conducts investigations regarding complaints received against department personnel in compliance with AB301 and Department policy/procedures. Responsible for Internal Affairs and Administrative Review of complaints as well as addressing internally discovered issues. Reports investigative findings to Chief of Police for consideration on further action. Responsible for mandated statistical information for reporting and release of mandated information. Participates in and manages on-going training/educational activities to remain current in field of law enforcement. Other classification related duties as assigned. Minimum Qualifications: Required Education and Experience Equivalent to a bachelor's degree in a related field Five to eight years of related experience, including professional and supervisory experience. Required Qualifications Incumbent must possess a valid California Driver License. Incumbent must possess a Basic, Intermediate, Advanced Supervisory and Management Certificate from the Commission on Police Officer Standards and Training (POST). Follows all University policies, procedures, and guidelines including but not limited to safety, civility, information security and non-discrimination policies and procedures. Contributes to a positive university experience for each and every student and assists in achieving the university's commitment to a "vision of excellence." The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Proven ability to interpret and evaluate policies and procedures and formulate proposals for implementation and improvement. Knowledge of personnel management theories, principles, practices, and techniques. Demonstrated ability to effectively lead personnel. Experience in directing multiple complex tasks and projects of a diverse nature simultaneously. Demonstrated ability to work independently in carrying out the management and leadership of work groups. Demonstrated ability to work effectively with peers and the campus community. Demonstrated ability to effectively communicate, both verbally and written, to a diverse community. Experience and competency in software applications in support of major job duties (Excel, MS Word, Outlook). Understanding and experience in the use of technology in the accomplishment of project objectives. Demonstrated understanding of the concepts of the Incident Command System (ICS), the Unified Command Structure, the Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS). Demonstrated understanding of the role and responsibility of local responders and local government in the overall emergency response plan. Experience managing a program budget. Follows all University policies, procedures, and guidelines including but not limited to safety, civility, information security and non-discrimination policies and procedures. California State University, San Bernardino expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Preferred Qualifications Master’s degree preferred. Six years of law enforcement experience with at least three years’ experience as a police supervisor and two years’ experience as a manager (lieutenant or above), managing police administration and police operations. Experience at a Municipal or University-based law enforcement agency preferred. Compensation and Benefits: Anticipated Hiring Range: $11,500 - $12,500 per month Classification Salary Range: $4,812 - $15,449 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Working Hours: Mon-Fri 8am-5pm/including weekends/on call This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Friday, April 19, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under the direction of the Vice Provost of Academic Affairs, the Dean of Graduate Studies is responsible for the overall administration of the Office of Graduate Studies’ services and operations. The Dean of Graduate Studies leads, manages, and coordinates all Graduate Studies resources (fiscal, personnel, facilities, technological, and information resources) necessary to provide high-quality services. This position provides leadership to Graduate Studies’ staff members in a team-oriented environment, providing thoughtful mentoring, professional development, and advocacy. Serve as a member of the Graduate Studies Council and as a lead of the Graduate Coordinators’ meetings. Major duties and responsibilities: Direct and manage the staff in the Office of Graduate Studies and develop, implement, and revise CSUSB graduate education policies and procedures. Ensure the integration of goals and objectives with the overall strategic plan of the campus. Manage the Office of Graduate Studies through direct supervision of staff members including the Office of Graduate Studies office coordinator, who coordinates the day- to-day office operations and activities of the office. In collaboration with the Office of the Registrar, oversee PAWS reports for graduate students. Manage Graduate Studies activities in WebAdmit, Cal State Apply, and Radius, and processing of graduate student transcripts; Liaison communications with various internal and external constituents such as ITS, the Chancellor’s Office, and in the event of system errors. Direct and collaborate with Graduate Council in developing, implementing, and revising CSUSB graduate education policies. Manage timely academic probation/disqualification for graduate students and intervention strategies to maximize student success. Responsible for approving graduate student waivers and leaves. Serve as the point of contact for graduate student issues and grievances. Serve on Vice Provost’s leadership team. Serve as a management lead for graduate student events and activities. Develop, direct, and manage activities and programs to enhance the graduate student experience at CSUSB, and determine overall direction. Serve on the University Curriculum Committee. Provide opportunities to graduate students through CSU Pre-Doctoral Scholars Program, Graduate Equity Fellowships, CSU Forgivable Loans, CSU Student Research Competition, Grad Slam: Three Minute Thesis Competition, and other programs as opportunities become available. Develop and implement innovative approaches to strategic expansion of graduate education at CSUSB: In collaboration with the Graduate Council and Graduate Coordinators, implement a campus-wide strategic vision for CSUSB Graduate Education. In close collaboration with graduate program coordinators, college deans, and the Office of Institutional Research, manage strategic enrollment for Graduate Studies including implementing best practices for outreach, graduate recruitment, graduate admissions policies and processes, graduate advising, and graduate student retention efforts. Collaborate with the Associate Vice President of Enrollment Management and college deans on outreach and marketing and creating a pipeline to graduate education. In collaboration with the Vice Provost, engage in program review for graduate programs, and collaborate with the Office of Institutional Effectiveness and the college assessment officers to evaluate graduate program learning outcomes, ensure programs align with WSCUC standards, and make decisions about the future of graduate programs. Responsible for the review of proposals for new, modified, or discontinued graduate academic curriculum and for annual reporting and updating of the CSU Academic Master Plan. Perform other classification-related duties as assigned. Represent CSUSB at systemwide graduate deans’ meetings. Minimum Qualifications: Required Education and Experience Graduate degree 10 plus years of professional and supervisory experience.. Required Qualifications Progressively responsible leadership experience in graduate education administration at an Accredited institution of higher education. Excellent communication and interpersonal skills, including the ability to listen to diverse stakeholders and cultivate an organizational climate based upon respect, kindness, open communication, and teamwork. Evidence of engagement with a diverse student population, many of whom are first-generation and/or come from underrepresented groups; commitment to enhancing the cultural competency and diversity of faculty and staff. Understanding of transformational practices that allow Graduate Studies to address contemporary student, faculty, and community needs. Evidence of collaborative efforts that engage a variety of stakeholders. Commitment to shared governance in a collective bargaining environment. Familiarity with budget and management operations, including strategic planning and assessment. The ability to use evidence (data, research, etc.) to inform decision-making. The ability to create a compelling narrative for the importance of graduate education in higher education and the community. Understanding of best practices in graduate enrollment management. An innovative and results-oriented approach. Preferred Qualifications Advanced knowledge of applicable state and federal civil rights, education, or employee/labor relations laws and regulations. Demonstrated experience and skill in event planning including determining the event’s purpose. Experience working in higher education. Compensation and Benefits: Anticipated Hiring Range: $9,167-$14,417 per month Classification Salary Range: $9,167-$29,425 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Sunday, January 14, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Advertised: Dec 15 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary: Under the direction of the Vice Provost of Academic Affairs, the Dean of Graduate Studies is responsible for the overall administration of the Office of Graduate Studies’ services and operations. The Dean of Graduate Studies leads, manages, and coordinates all Graduate Studies resources (fiscal, personnel, facilities, technological, and information resources) necessary to provide high-quality services. This position provides leadership to Graduate Studies’ staff members in a team-oriented environment, providing thoughtful mentoring, professional development, and advocacy. Serve as a member of the Graduate Studies Council and as a lead of the Graduate Coordinators’ meetings. Major duties and responsibilities: Direct and manage the staff in the Office of Graduate Studies and develop, implement, and revise CSUSB graduate education policies and procedures. Ensure the integration of goals and objectives with the overall strategic plan of the campus. Manage the Office of Graduate Studies through direct supervision of staff members including the Office of Graduate Studies office coordinator, who coordinates the day- to-day office operations and activities of the office. In collaboration with the Office of the Registrar, oversee PAWS reports for graduate students. Manage Graduate Studies activities in WebAdmit, Cal State Apply, and Radius, and processing of graduate student transcripts; Liaison communications with various internal and external constituents such as ITS, the Chancellor’s Office, and in the event of system errors. Direct and collaborate with Graduate Council in developing, implementing, and revising CSUSB graduate education policies. Manage timely academic probation/disqualification for graduate students and intervention strategies to maximize student success. Responsible for approving graduate student waivers and leaves. Serve as the point of contact for graduate student issues and grievances. Serve on Vice Provost’s leadership team. Serve as a management lead for graduate student events and activities. Develop, direct, and manage activities and programs to enhance the graduate student experience at CSUSB, and determine overall direction. Serve on the University Curriculum Committee. Provide opportunities to graduate students through CSU Pre-Doctoral Scholars Program, Graduate Equity Fellowships, CSU Forgivable Loans, CSU Student Research Competition, Grad Slam: Three Minute Thesis Competition, and other programs as opportunities become available. Develop and implement innovative approaches to strategic expansion of graduate education at CSUSB: In collaboration with the Graduate Council and Graduate Coordinators, implement a campus-wide strategic vision for CSUSB Graduate Education. In close collaboration with graduate program coordinators, college deans, and the Office of Institutional Research, manage strategic enrollment for Graduate Studies including implementing best practices for outreach, graduate recruitment, graduate admissions policies and processes, graduate advising, and graduate student retention efforts. Collaborate with the Associate Vice President of Enrollment Management and college deans on outreach and marketing and creating a pipeline to graduate education. In collaboration with the Vice Provost, engage in program review for graduate programs, and collaborate with the Office of Institutional Effectiveness and the college assessment officers to evaluate graduate program learning outcomes, ensure programs align with WSCUC standards, and make decisions about the future of graduate programs. Responsible for the review of proposals for new, modified, or discontinued graduate academic curriculum and for annual reporting and updating of the CSU Academic Master Plan. Perform other classification-related duties as assigned. Represent CSUSB at systemwide graduate deans’ meetings. Minimum Qualifications: Required Education and Experience Graduate degree 10 plus years of professional and supervisory experience.. Required Qualifications Progressively responsible leadership experience in graduate education administration at an Accredited institution of higher education. Excellent communication and interpersonal skills, including the ability to listen to diverse stakeholders and cultivate an organizational climate based upon respect, kindness, open communication, and teamwork. Evidence of engagement with a diverse student population, many of whom are first-generation and/or come from underrepresented groups; commitment to enhancing the cultural competency and diversity of faculty and staff. Understanding of transformational practices that allow Graduate Studies to address contemporary student, faculty, and community needs. Evidence of collaborative efforts that engage a variety of stakeholders. Commitment to shared governance in a collective bargaining environment. Familiarity with budget and management operations, including strategic planning and assessment. The ability to use evidence (data, research, etc.) to inform decision-making. The ability to create a compelling narrative for the importance of graduate education in higher education and the community. Understanding of best practices in graduate enrollment management. An innovative and results-oriented approach. Preferred Qualifications Advanced knowledge of applicable state and federal civil rights, education, or employee/labor relations laws and regulations. Demonstrated experience and skill in event planning including determining the event’s purpose. Experience working in higher education. Compensation and Benefits: Anticipated Hiring Range: $9,167-$14,417 per month Classification Salary Range: $9,167-$29,425 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Sunday, January 14, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Advertised: Dec 15 2023 Pacific Standard Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Reports directly to the Director of Payroll & Benefits Services. Manages benefits programs including health plans, wellness programs, employee assistance program, retirement and deferred compensation plans, and Leaves of Absence programs for all employees. Major duties and responsibilities: Supervise Benefits Program Ensure all health enrollment, ACA documentation and all other reporting requirements are completed and submitted timely to CalPERS and the State Controller’s Office. Respond timely to campus inquiries regarding retirement processes, health benefits eligibility guidelines, deferred compensation and voluntary benefits programs. Work collaborative with third party vendors for all benefit programs offered by CSU. Supervise Leave of Absence Program Oversee day-to-day activities/operation of Non-Industrial Disability benefits, Catastrophic Leave, parental leave, and is responsible for meeting with and counseling individuals regarding various program options. Interpret and apply operating policies and procedures related to disability and leave programs. Prepare complex reports and handling problems of highly confidential or sensitive nature. Manage the Family Medical Leave, California Family Rights Act, California Pregnancy Disability Leave programs. Work closely with Payroll team in administering Leaves of Absence programs. Provide monthly reports regarding employees on leave status. Assists with ADA Program. Participates in campus wide committees and events. Other duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Three (3) years of related experience. Required Qualifications Knowledge of office practices, regulations, administration, supervision, and principles of organization Knowledge of leave laws and regulations Ability to communicate clearly and effectively, both orally and in writing Ability to establish and maintain effective working relationships; prove counsel and advisement; work independently and plan day-to-day activities Interpret and apply multiple and complex rules, regulations, polices, procedures, and collective bargaining agreements Independently apply judgement and identify, research, analyze, and resolve problems Ability to work well under pressure and in constantly changing circumstances Ability to interact with employees in a highly professional and empathetic manner as well as the ability to work with a population from diverse backgrounds, including faculty, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University Must demonstrate strong computer and software application skills including Microsoft Office Ability to maintain confidentiality Ability to learn various databases containing information essential to job responsibilities Experience with PeopleSoft Benefits Administration program and working knowledge of the ACA requirements are required. Experience with the State Controller’s system and MyCalPers system is required. Preferred Qualifications Knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Knowledge of office/University methods, procedures, and practices. Supervisory experience. Compensation and Benefits: Anticipated Hiring Range: $7,000 - $8,334 per month Classification Salary Range: $3,750 - $11,146 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Wednesday, January 24, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jan 10 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary: Reports directly to the Director of Payroll & Benefits Services. Manages benefits programs including health plans, wellness programs, employee assistance program, retirement and deferred compensation plans, and Leaves of Absence programs for all employees. Major duties and responsibilities: Supervise Benefits Program Ensure all health enrollment, ACA documentation and all other reporting requirements are completed and submitted timely to CalPERS and the State Controller’s Office. Respond timely to campus inquiries regarding retirement processes, health benefits eligibility guidelines, deferred compensation and voluntary benefits programs. Work collaborative with third party vendors for all benefit programs offered by CSU. Supervise Leave of Absence Program Oversee day-to-day activities/operation of Non-Industrial Disability benefits, Catastrophic Leave, parental leave, and is responsible for meeting with and counseling individuals regarding various program options. Interpret and apply operating policies and procedures related to disability and leave programs. Prepare complex reports and handling problems of highly confidential or sensitive nature. Manage the Family Medical Leave, California Family Rights Act, California Pregnancy Disability Leave programs. Work closely with Payroll team in administering Leaves of Absence programs. Provide monthly reports regarding employees on leave status. Assists with ADA Program. Participates in campus wide committees and events. Other duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Three (3) years of related experience. Required Qualifications Knowledge of office practices, regulations, administration, supervision, and principles of organization Knowledge of leave laws and regulations Ability to communicate clearly and effectively, both orally and in writing Ability to establish and maintain effective working relationships; prove counsel and advisement; work independently and plan day-to-day activities Interpret and apply multiple and complex rules, regulations, polices, procedures, and collective bargaining agreements Independently apply judgement and identify, research, analyze, and resolve problems Ability to work well under pressure and in constantly changing circumstances Ability to interact with employees in a highly professional and empathetic manner as well as the ability to work with a population from diverse backgrounds, including faculty, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University Must demonstrate strong computer and software application skills including Microsoft Office Ability to maintain confidentiality Ability to learn various databases containing information essential to job responsibilities Experience with PeopleSoft Benefits Administration program and working knowledge of the ACA requirements are required. Experience with the State Controller’s system and MyCalPers system is required. Preferred Qualifications Knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Knowledge of office/University methods, procedures, and practices. Supervisory experience. Compensation and Benefits: Anticipated Hiring Range: $7,000 - $8,334 per month Classification Salary Range: $3,750 - $11,146 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Wednesday, January 24, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jan 10 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Provides leadership in the administration of a comprehensive range of services, policies, and procedures related to equity and compliance. The Associate Director of Institutional Equity and Compliance participates in all aspects of institutional planning in support of the mission and goals of the university ensuring that all faculty, students and staff have the opportunity to succeed. The Associate Director assists and supports campus efforts related to diversity, equity and inclusivity as needed. In the absence of the Executive Director, serves as the primary University Chief Compliance Officer with oversight over campus compliance with Title IX, Discrimination/Harassment/Retaliation (DHR), Whistleblower, and the Americans with Disabilities Act (ADA). These programs are guided in the California State University (CSU) by CSU Executive Order 1095, Executive Order 1096, Executive Order 1097, Executive Order 1111, Executive Order 1115, Executive Order 1116, and CSU Conflict of Interest (COI). Major duties and responsibilities: Leadership & Incident Response Assist the Executive Director or serve in the absence of the Executive Director as the University official with ensuring campus compliance with state and federal Equity-related laws and related CSU executive order policies and procedures. Conduct intake meetings with complainants and respondents regarding sexual misconduct, discrimination, harassment, and retaliation; address immediate safety needs; communicate information about support services and facilitate contact with internal and external resources; communicate information about reporting options both on and off-campus and ensure parties' full understanding of the CSUSB investigation, resolution, and hearing procedures. Assisting with facilitating mediated agreements between affected parties. Assist in strategizing, developing, implementing, and evaluating restorative practice interventions, mediations, and facilitated agreements for alternative resolution agreements. Supervision & Technical Direction of IEC Staff Reviews and updates procedures for investigations, hearings, and alternative resolutions including communication with the external investigators, parties, communicates with other relevant personnel, documentation of work, and other procedures. Provide oversight and guidance to investigators assigned with responsibilities in resolving Equity complaints and work collaboratively with members of the campus community to promote informed and consistent communication about related CSU executive orders. Review information and recommendations from assigned investigators, working with the Office of General Counsel when appropriate, and issuing final dispositions on complaints to relevant parties. Manage Equity investigations presented by faculty, staff, students and applicable third parties including interviews of complainants, respondents, and material witnesses, and obtain/review documents and other relevant materials within CSU executive order timelines and processes. Assists with the tracking and monitoring of Title IX complaints and investigations to meet prescribed deadlines; develops complaint/respondent management checklists, protocols and procedures; and assists in the coordination, tracking, and monitoring of Title IX compliance training. Assists the Executive Director in reviewing, writing, and/or revising University policies, procedures, and reports. Monitoring and Reporting Assist in the maintenance of the institutional database for incident reports, investigation reports, notices, decisions and appeals to ensure complete incident case management records are maintained. Collect, maintain and analyze data, as appropriate to contribute to the annual Clery Report. Maintains current inventory of regulations and statutes relating to sex, gender-based violence including, but not limited to Title VII, Title IX, VAWA, Campus Save Act, Clery Act and any new legislation on the subject. Assist in preparing and submitting internal and external reports, including all federally mandated reports. Campus Outreach and Training Provides ongoing consultations and updates regarding Title IX requirements, compliance programs. Coordinates with the Labor and Relations Director or Faculty Affairs Provost Office on matters pertaining to staff and faculty, accordingly. Facilitates with the CARES Assistant Director on the advertisement of educational and supportive programming (i.e. workshops, panels, events, etc.) within the campus and/or the local community. Assists in the preparation and dissemination of educational materials, including brochures, posters, and web-based materials, to inform members of the campus community of Title IX rights and responsibilities. Work with internal and off-campus community partners to develop and present comprehensive training programs and workshops for students, faculty, and staff. Monitoring the compliance of all students, employees, contractors and volunteers required to complete the applicable campus mandated trainings including but not limited to the annual Title IX training, the DHR training, Mandated Reporter training and the Conflict-of-Interest training. Prepare and disseminate educational materials, including brochures, posters, and web-based materials that inform members of the campus community of their rights and responsibilities. Provide guidance in the coordination of training and communication efforts to ensure greater inclusivity. Coordinate training for faculty, staff, and students about their rights and CSU executive order complaint procedures. Perform other job related duties as assigned. Minimum Qualifications: Required Education and Experience Equivalent to a Master’s Degree in a related field or Juris Doctorate and three years of related experience required. Investigations, regulatory compliance and supervisory experience preferred. Required Qualifications Knowledge of federal and state equal employment, disability, and family medical leave law and regulations, including Title V, Title II, Title VII, Title IX, and Sections 503, 504, and 508 of the Rehabilitation Act; all pertinent sections of the Americans Disabilities Act; and federally mandated affirmative action plans under the US Department of Labor, Office of Federal Contract and Compliance Programs. Preferred Qualifications Experience working in higher education or regulatory compliance preferred. J.D. or other related master’s degree preferred. Profession Certifications: ATIXA Title IX Coordinator, NACUA Title IX Coordinator, Certified Fraud Examiner (CFE), or Association of Workplace Investigators Certificate Holder (AWI-CH) Compensation and Benefits: Anticipated Hiring Range: $8333 - $9583 per month Classification Salary Range: $4812 - $15,449 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At- Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Monday, March 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary: Provides leadership in the administration of a comprehensive range of services, policies, and procedures related to equity and compliance. The Associate Director of Institutional Equity and Compliance participates in all aspects of institutional planning in support of the mission and goals of the university ensuring that all faculty, students and staff have the opportunity to succeed. The Associate Director assists and supports campus efforts related to diversity, equity and inclusivity as needed. In the absence of the Executive Director, serves as the primary University Chief Compliance Officer with oversight over campus compliance with Title IX, Discrimination/Harassment/Retaliation (DHR), Whistleblower, and the Americans with Disabilities Act (ADA). These programs are guided in the California State University (CSU) by CSU Executive Order 1095, Executive Order 1096, Executive Order 1097, Executive Order 1111, Executive Order 1115, Executive Order 1116, and CSU Conflict of Interest (COI). Major duties and responsibilities: Leadership & Incident Response Assist the Executive Director or serve in the absence of the Executive Director as the University official with ensuring campus compliance with state and federal Equity-related laws and related CSU executive order policies and procedures. Conduct intake meetings with complainants and respondents regarding sexual misconduct, discrimination, harassment, and retaliation; address immediate safety needs; communicate information about support services and facilitate contact with internal and external resources; communicate information about reporting options both on and off-campus and ensure parties' full understanding of the CSUSB investigation, resolution, and hearing procedures. Assisting with facilitating mediated agreements between affected parties. Assist in strategizing, developing, implementing, and evaluating restorative practice interventions, mediations, and facilitated agreements for alternative resolution agreements. Supervision & Technical Direction of IEC Staff Reviews and updates procedures for investigations, hearings, and alternative resolutions including communication with the external investigators, parties, communicates with other relevant personnel, documentation of work, and other procedures. Provide oversight and guidance to investigators assigned with responsibilities in resolving Equity complaints and work collaboratively with members of the campus community to promote informed and consistent communication about related CSU executive orders. Review information and recommendations from assigned investigators, working with the Office of General Counsel when appropriate, and issuing final dispositions on complaints to relevant parties. Manage Equity investigations presented by faculty, staff, students and applicable third parties including interviews of complainants, respondents, and material witnesses, and obtain/review documents and other relevant materials within CSU executive order timelines and processes. Assists with the tracking and monitoring of Title IX complaints and investigations to meet prescribed deadlines; develops complaint/respondent management checklists, protocols and procedures; and assists in the coordination, tracking, and monitoring of Title IX compliance training. Assists the Executive Director in reviewing, writing, and/or revising University policies, procedures, and reports. Monitoring and Reporting Assist in the maintenance of the institutional database for incident reports, investigation reports, notices, decisions and appeals to ensure complete incident case management records are maintained. Collect, maintain and analyze data, as appropriate to contribute to the annual Clery Report. Maintains current inventory of regulations and statutes relating to sex, gender-based violence including, but not limited to Title VII, Title IX, VAWA, Campus Save Act, Clery Act and any new legislation on the subject. Assist in preparing and submitting internal and external reports, including all federally mandated reports. Campus Outreach and Training Provides ongoing consultations and updates regarding Title IX requirements, compliance programs. Coordinates with the Labor and Relations Director or Faculty Affairs Provost Office on matters pertaining to staff and faculty, accordingly. Facilitates with the CARES Assistant Director on the advertisement of educational and supportive programming (i.e. workshops, panels, events, etc.) within the campus and/or the local community. Assists in the preparation and dissemination of educational materials, including brochures, posters, and web-based materials, to inform members of the campus community of Title IX rights and responsibilities. Work with internal and off-campus community partners to develop and present comprehensive training programs and workshops for students, faculty, and staff. Monitoring the compliance of all students, employees, contractors and volunteers required to complete the applicable campus mandated trainings including but not limited to the annual Title IX training, the DHR training, Mandated Reporter training and the Conflict-of-Interest training. Prepare and disseminate educational materials, including brochures, posters, and web-based materials that inform members of the campus community of their rights and responsibilities. Provide guidance in the coordination of training and communication efforts to ensure greater inclusivity. Coordinate training for faculty, staff, and students about their rights and CSU executive order complaint procedures. Perform other job related duties as assigned. Minimum Qualifications: Required Education and Experience Equivalent to a Master’s Degree in a related field or Juris Doctorate and three years of related experience required. Investigations, regulatory compliance and supervisory experience preferred. Required Qualifications Knowledge of federal and state equal employment, disability, and family medical leave law and regulations, including Title V, Title II, Title VII, Title IX, and Sections 503, 504, and 508 of the Rehabilitation Act; all pertinent sections of the Americans Disabilities Act; and federally mandated affirmative action plans under the US Department of Labor, Office of Federal Contract and Compliance Programs. Preferred Qualifications Experience working in higher education or regulatory compliance preferred. J.D. or other related master’s degree preferred. Profession Certifications: ATIXA Title IX Coordinator, NACUA Title IX Coordinator, Certified Fraud Examiner (CFE), or Association of Workplace Investigators Certificate Holder (AWI-CH) Compensation and Benefits: Anticipated Hiring Range: $8333 - $9583 per month Classification Salary Range: $4812 - $15,449 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At- Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Monday, March 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
TULARE COUNTY HHSA
Visalia, California, United States
Tulare County Health & Human Services is actively recruiting for Program Manager Mental Health . This position is responsible for developing, monitoring, and controlling administrative, fiscal, and programmatic aspects of the County’s mental health clinic system at Tulare County’s Transitional Living Center. The Program Manager Mental Health will work directly with a Mid-Manager or higher-level staff. The Transitional Living Center is an Adult Residential Living Facility. The transitional mental health facility provides a variety of housing options for patients with mental health challenges coming out of Institutions, including but not limited to hospitals, individuals requiring a Board and Care facility, the temporarily homeless, and individuals requiring a period of extensive evaluation. Intensive case management services and structured but individualized programming are provided by the Tulare County Department of Health and Human Services. The incumbent will be responsible for planning, organizing, and coordinating outpatient mental health clinic operations to ensure the effective delivery of mental health care services. The successful candidate must have an understanding of diverse community needs, especially for unserved and underserved groups. The ideal candidate should possess analytical skills and the ability to analyze, evaluate, and solve complex administrative problems. Additional duties include developing effective working relationships with clinicians, administrators, the community, and persons of various socio-economic backgrounds. Typical Duties Key Responsibilities Coordinate, supervise, and provide direction for the operations of an outpatient mental health clinic’s support services. Resolve administrative complaints and problems. Correct problems by modifying and implementing procedural changes with input and approval of department administration when appropriate. Ensure clinic staff are informed of and comply with administrative, fiscal, and personnel policies and procedures. Interpret, recommend, and implement clinic policies and procedures. Ensure departmental goals and objectives are met. Employment Standards Required Qualifications Candidates must meet the qualifications listed below by the application deadline . Education Graduation from an accredited college or university with major coursework in health, mental health, public administration, or a closely related field. OR Equivalent to completion of the twelfth grade. Experience in social services administration or a closely related field may be substituted on a ratio of one (1) year specific experience equivalent to one (1) year of education, up to four (4) years total. Experience: Three years of responsible fiscal, managerial, personnel, or governmental administrative work. Special Requirements for Adult Residential Facility positions per Title 22, Division 6, Chapter 5, Section 85064: Completion, with a passing grade, of 15 college or continuing education semester or equivalent quarter units, three of which shall be in nutrition, human behavior, administration, or staff relations. One year of experience must be in residential care. Must obtain and maintain a State of California Department of Social Services Community Care Licensing Division Adult Residential Facility Administrator Certificate within 6 months of being hired if placed at a residential care facility. Certificates issued shall be renewed every two years and renewal shall be conditional upon the certificate holder submitting documentation of completion of 40 hours of continuing education related to the core knowledge specified. Desirable Qualifications Knowledge of: Government and private medical insurance programs and billing practices. Program and budget development, implementation, and evaluation. Medical records administration. Tulare County Personnel rules and practices. Department of Mental Health programs and services. Governmental budgeting practices. State of California and Federal government health services funding sources. Additional Information Conditions of Employment Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam. If in a driving position candidates must be able to obtain and retain a valid California driver's license. Student Loan Forgiveness This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service **PLEASE NOTE: ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED** If you are seeking an innovative, supportive, and satisfying work environment, please apply at http://agency.governmentjobs.com/tulare/ EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Bargaining Unit 19 The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change. Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability).This benefit is pro-rated and paid on a pay period basis (24 pay periods). Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP) . Retirement : The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems. Paid Holiday Leave : 12 set days and 1 personal holiday. Vacation Accrual : 2 weeks per year (0-3 years of service) 3 weeks per year (3-7 years of service) 4 weeks per year (7-11 years of service) 5 weeks per year (11+ years of service) Limit of 300 hours. FLSA exempt employees accrue an additional 5 days of vacation per year. Sick Leave Accrual : 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave. Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company . Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled. Employees are covered by State Disability Insurance. The premium is paid by the employee. Deferred Compensation : A voluntary deferred compensation plan is available. To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/ The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change. Closing Date/Time: 4/3/2024 11:59 PM Pacific
Mar 08, 2024
Full Time
Tulare County Health & Human Services is actively recruiting for Program Manager Mental Health . This position is responsible for developing, monitoring, and controlling administrative, fiscal, and programmatic aspects of the County’s mental health clinic system at Tulare County’s Transitional Living Center. The Program Manager Mental Health will work directly with a Mid-Manager or higher-level staff. The Transitional Living Center is an Adult Residential Living Facility. The transitional mental health facility provides a variety of housing options for patients with mental health challenges coming out of Institutions, including but not limited to hospitals, individuals requiring a Board and Care facility, the temporarily homeless, and individuals requiring a period of extensive evaluation. Intensive case management services and structured but individualized programming are provided by the Tulare County Department of Health and Human Services. The incumbent will be responsible for planning, organizing, and coordinating outpatient mental health clinic operations to ensure the effective delivery of mental health care services. The successful candidate must have an understanding of diverse community needs, especially for unserved and underserved groups. The ideal candidate should possess analytical skills and the ability to analyze, evaluate, and solve complex administrative problems. Additional duties include developing effective working relationships with clinicians, administrators, the community, and persons of various socio-economic backgrounds. Typical Duties Key Responsibilities Coordinate, supervise, and provide direction for the operations of an outpatient mental health clinic’s support services. Resolve administrative complaints and problems. Correct problems by modifying and implementing procedural changes with input and approval of department administration when appropriate. Ensure clinic staff are informed of and comply with administrative, fiscal, and personnel policies and procedures. Interpret, recommend, and implement clinic policies and procedures. Ensure departmental goals and objectives are met. Employment Standards Required Qualifications Candidates must meet the qualifications listed below by the application deadline . Education Graduation from an accredited college or university with major coursework in health, mental health, public administration, or a closely related field. OR Equivalent to completion of the twelfth grade. Experience in social services administration or a closely related field may be substituted on a ratio of one (1) year specific experience equivalent to one (1) year of education, up to four (4) years total. Experience: Three years of responsible fiscal, managerial, personnel, or governmental administrative work. Special Requirements for Adult Residential Facility positions per Title 22, Division 6, Chapter 5, Section 85064: Completion, with a passing grade, of 15 college or continuing education semester or equivalent quarter units, three of which shall be in nutrition, human behavior, administration, or staff relations. One year of experience must be in residential care. Must obtain and maintain a State of California Department of Social Services Community Care Licensing Division Adult Residential Facility Administrator Certificate within 6 months of being hired if placed at a residential care facility. Certificates issued shall be renewed every two years and renewal shall be conditional upon the certificate holder submitting documentation of completion of 40 hours of continuing education related to the core knowledge specified. Desirable Qualifications Knowledge of: Government and private medical insurance programs and billing practices. Program and budget development, implementation, and evaluation. Medical records administration. Tulare County Personnel rules and practices. Department of Mental Health programs and services. Governmental budgeting practices. State of California and Federal government health services funding sources. Additional Information Conditions of Employment Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam. If in a driving position candidates must be able to obtain and retain a valid California driver's license. Student Loan Forgiveness This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service **PLEASE NOTE: ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED** If you are seeking an innovative, supportive, and satisfying work environment, please apply at http://agency.governmentjobs.com/tulare/ EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Bargaining Unit 19 The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change. Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability).This benefit is pro-rated and paid on a pay period basis (24 pay periods). Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP) . Retirement : The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems. Paid Holiday Leave : 12 set days and 1 personal holiday. Vacation Accrual : 2 weeks per year (0-3 years of service) 3 weeks per year (3-7 years of service) 4 weeks per year (7-11 years of service) 5 weeks per year (11+ years of service) Limit of 300 hours. FLSA exempt employees accrue an additional 5 days of vacation per year. Sick Leave Accrual : 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave. Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company . Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled. Employees are covered by State Disability Insurance. The premium is paid by the employee. Deferred Compensation : A voluntary deferred compensation plan is available. To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/ The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change. Closing Date/Time: 4/3/2024 11:59 PM Pacific
TULARE COUNTY HHSA
Visalia, California, United States
The Tulare County Public Health Branch under the Health & Human Services Agency (HHSA) is actively recruiting for a Supervising Therapist to join the California Children's Services program, particularly with the Medical Therapy Unit (MTU). This recruitment will establish an employment list to fill immediate and future vacancies throughout Tulare County's Public Health branch. The MTU Program utilizes therapist staff to provide occupational and/or physical therapy services for neurologically and/or physically impaired clients from birth to 21 years of age. There are two MTU locations, Visalia and Porterville, and a satellite location in Tulare. The Supervising Therapist will be stationed in Visalia but may have to travel to other sites if necessary. The Supervising Therapist will provide lead supervision for and coordinate the work of therapists, therapist assistants, therapy aides, and office assistants and confer with the medical consultant and Public Health Manager (CCS Administrator) to ensure that the therapy program is effective. The selected candidate will also review and authorize requests for rehabilitation-related durable medical equipment and orthotics. Typical Duties Key Responsibilities Plan, assign, coordinate and review the work of physical therapists and occupational therapists. Assign patient load to staff therapists and self. Confer and consult with physicians to interpret therapy prescribed, establish priority of treatments and vendor therapy services as needed. Evaluate children's disabilities, review treatment program and patients' records, and re-evaluate through discussions with physicians and other professionals, children's conditions to determine effect of treatment. Organize and manage medical therapy conferences and staff meetings. Employment Standards Candidates must meet the qualifications listed below by the application deadline . Graduation from an accredited school of physical or occupational therapy. Two (2) years as a physical therapist or occupational therapist evaluating and treating patients. Possession of a valid certificate to practice as a Registered Physical Therapist or Occupational Therapist in the State of California. Additional Information Conditions of Employment Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam. If in a driving position candidates must be able to obtain and retain a valid California driver's license. Student Loan Forgiveness This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service **PLEASE NOTE: ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED** EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Bargaining Unit 19 The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change. Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability).This benefit is pro-rated and paid on a pay period basis (24 pay periods). Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP) . Retirement : The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems. Paid Holiday Leave : 12 set days and 1 personal holiday. Vacation Accrual : 2 weeks per year (0-3 years of service) 3 weeks per year (3-7 years of service) 4 weeks per year (7-11 years of service) 5 weeks per year (11+ years of service) Limit of 300 hours. FLSA exempt employees accrue an additional 5 days of vacation per year. Sick Leave Accrual : 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave. Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company . Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled. Employees are covered by State Disability Insurance. The premium is paid by the employee. Deferred Compensation : A voluntary deferred compensation plan is available. To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/ The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
The Tulare County Public Health Branch under the Health & Human Services Agency (HHSA) is actively recruiting for a Supervising Therapist to join the California Children's Services program, particularly with the Medical Therapy Unit (MTU). This recruitment will establish an employment list to fill immediate and future vacancies throughout Tulare County's Public Health branch. The MTU Program utilizes therapist staff to provide occupational and/or physical therapy services for neurologically and/or physically impaired clients from birth to 21 years of age. There are two MTU locations, Visalia and Porterville, and a satellite location in Tulare. The Supervising Therapist will be stationed in Visalia but may have to travel to other sites if necessary. The Supervising Therapist will provide lead supervision for and coordinate the work of therapists, therapist assistants, therapy aides, and office assistants and confer with the medical consultant and Public Health Manager (CCS Administrator) to ensure that the therapy program is effective. The selected candidate will also review and authorize requests for rehabilitation-related durable medical equipment and orthotics. Typical Duties Key Responsibilities Plan, assign, coordinate and review the work of physical therapists and occupational therapists. Assign patient load to staff therapists and self. Confer and consult with physicians to interpret therapy prescribed, establish priority of treatments and vendor therapy services as needed. Evaluate children's disabilities, review treatment program and patients' records, and re-evaluate through discussions with physicians and other professionals, children's conditions to determine effect of treatment. Organize and manage medical therapy conferences and staff meetings. Employment Standards Candidates must meet the qualifications listed below by the application deadline . Graduation from an accredited school of physical or occupational therapy. Two (2) years as a physical therapist or occupational therapist evaluating and treating patients. Possession of a valid certificate to practice as a Registered Physical Therapist or Occupational Therapist in the State of California. Additional Information Conditions of Employment Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam. If in a driving position candidates must be able to obtain and retain a valid California driver's license. Student Loan Forgiveness This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service **PLEASE NOTE: ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED** EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Bargaining Unit 19 The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change. Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability).This benefit is pro-rated and paid on a pay period basis (24 pay periods). Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP) . Retirement : The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems. Paid Holiday Leave : 12 set days and 1 personal holiday. Vacation Accrual : 2 weeks per year (0-3 years of service) 3 weeks per year (3-7 years of service) 4 weeks per year (7-11 years of service) 5 weeks per year (11+ years of service) Limit of 300 hours. FLSA exempt employees accrue an additional 5 days of vacation per year. Sick Leave Accrual : 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave. Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company . Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled. Employees are covered by State Disability Insurance. The premium is paid by the employee. Deferred Compensation : A voluntary deferred compensation plan is available. To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/ The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change. Closing Date/Time: Continuous
SUMMARY PURPOSE OF POSITION The Contract and Compliance Administrator will assist SCRRA departments with the development of new solicitations and contracts and will provide guidance in the ongoing administration of a variety of contracts for construction, operations, maintenance, and professional services. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 21, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the entry level in the Contract and Compliance Administrator series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by senior employees. SUPERVISION EXERCISED AND RECEIVED Receive general oversight from senior staff, Director, or Executive level roles. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Administer and monitor contracts to ensure compliance with applicable local, state and federal laws, rules and regulations, as well as SCRRA Policies and Procedures. Plan procurements and set pre-award schedules for contracts including Board actions. Request quotes and prepare solicitation documents for Invitations for Bids, Requests for Proposals, and Requests for Qualifications. Coordinate Pre-Bid/Proposal meetings to present projects and solicitations to potential bidders/proposers. Prepare draft award recommendations and Board Reports. Conform final contract documents and blanket purchase orders. Prepare required reports and correspondence. Attend various meetings, including pre-Bid/Proposal conferences and post-award debriefings. Monitor all aspects of contract compliance. Serve as a liaison between contractors, other departments, and other outside entities as required and assist in resolving conflicts between contractors and SCRRA. Issue Task Orders/Work Directives. Process approvals per assigned delegation of authority. Review contractor invoices for contractual compliance. Conduct closeout actions upon contract completion such as final audit, payment, release of committed funds etc., under direction of Agency Management. Contribute to the advancement of SCRRA’s goals through commitment to productive collaboration with all stakeholders. Conduct or assist in negotiations of prices and contract terms and conditions. Process purchasing requisitions and prepare Purchase Orders. Prepare items for review in coordination with senior staff. Review, approve, and negotiate requests for change orders and contract amendments. Provide response for contract usage, budgeting, and other relevant contract information as needed. Train internal customers and be a change agent on policies and procedures regarding procurement and contract compliance. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS EDUCATION AND EXPERIENCE Bachelor’s Degree in Public Administration, Business Administration, or a related field. A minimum of (4) years of work experience in the procurement function, successfully performing contract administration, proposal preparation, negotiations, or a majority of the duties described above. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. A valid class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. PREFERRED QUALIFICATIONS Experience with Maintenance, Repair and Operations (MRO), or other facilities related projects Familiarity with Davis-Bacon Act and public works Six Sigma knowledge or Green/Black Belt Certification KNOWLEDGE, SKILLS AND ABILITIES Knowledge of : Public contracting principles California and Federal laws applicable to contracts used by public agencies. Prior contracting experience under Federal Transit Administration (FTA) regulations will be taken into consideration. Cost/price analysis Regulated environment Skilled in : Verbal and written communication Detailed data analysis Microsoft Excel and Word (Intermediate/Advanced) Organization and time management High degree of accuracy and attention to detail Oracle and other automated procurement and contracting applications Ability to : Read and comprehend complex documents such as contracts, statutes, and regulations Collaborate with other departments Self-motivate, exercise initiative and judgment in carrying out detailed projects and tasks Balance and handle multiple priorities simultaneously Work in a fast-paced environment Handle and maintain confidential information PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations WORKING CONDITIONS Hybrid work schedule is available for this position. Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of eleven (11) medical plan options* provided through the California Public Employees' Retirement System (CalPERS).You may choose from eight (8) Health Maintenance Organization (HMO) plans and three (3) Indemnity/Preferred Provider Organization (PPO) plans. For the plans with the highest premiums, PERS Care PPO and Anthem Traditional HMO, SCRRA contributes 80 percent and you contribute 20 percent of the premium for you and your eligible dependents. For all other plans, SCRRA contributes 90 percent and you contribute 10 percent of the premium for you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. Eligibility begins the first of the month following hire date or qualifying event. Employees residing in San Diego County have one additional HMO plan option. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Preferred Option (DPO) plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a DPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING PLAN: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $2,500 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP LIFE INSURANCE: SCRRA provides for an amount equal to one times your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Any amounts exceeding $50,000 are added to your Federal, State and Medicare taxable earnings for W-2 reporting as required by the IRS. Your life insurance benefits will be reduced to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one times your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition,SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2015 is 0.9 percent of earnings. The SDI taxable wage limit is $104,378, with a maximum withholding of $939.40 per employee for calendar year 2015. LONG TERM DISABILITY: SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. In order to qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE SCRRA offers a 9/80 Alternative Work Schedule (AWS) for working eight-9 hours days and one 8-hour day to obtain 1 day off during the pay period. More details are provided upon hire. HOLIDAYS: SCRRA observes nine holidays a year: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Veteran's Day (observed by SCRRA the day after Thanksgiving), and Christmas Day. PAID TIME OFF: SCRRA provides employees with Paid Time Off (PTO) for vacations, illness, injuries, medical/dental appointments, religious holidays, personal business and emergencies. The accrual for PTO is based on your ears of service with the SCRRA and accrues to you on a per pay period basis - Years of Service and Equivalent PTO days are as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7 years of service - 32 days 8 years of service - 33 days 9 years of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days EMPLOYEE ASSISTANCE PROGRAM: SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face sessions with a counselor. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. PENSION PLAN: SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 6.25 percent employee contribution and SCRRA pays an employer contribution, which varies each year. If you are vested with CalPERS (5 years of credited service), upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age and final average compensation. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security with the exception of Medicare. You will contribute 1.45* percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. For additional information, contact the Internal Revenue Service. RETIREE MEDICAL: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is 80 or 90 percent of the applicable premium, depending on the plan. DEFERRED COMPENSATION (457 PLAN) You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2015, you can defer up to 100 percent of your gross compensation or $18,000 annually, whichever is less ("normal contribution limit"). You may make an additional $6,000 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $36,000. TRANSPORTATION PASSES: SCRRA provides a no cost Metrolink ticket or a subsidy up to the cost of the highest cost Metro monthly pass (currently $352) for the purchase of another public transportation pass. To receive this benefit, SCRRA requires that you utilize public transportation to commute to and from work at least three times per week. Non-Metrolink passes that exceed $130 per month are subject to federal tax (as of 01/01/15). Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Family Care & Medical Leave - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee's immediate family, the agency grants up to three working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five member agencies due to the death of an immediate family member, the Authority grants up to five working days, with pay. Military Leave - Employees will be paid only for the annually required active period. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Contract and Compliance Administrator will assist SCRRA departments with the development of new solicitations and contracts and will provide guidance in the ongoing administration of a variety of contracts for construction, operations, maintenance, and professional services. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 21, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the entry level in the Contract and Compliance Administrator series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by senior employees. SUPERVISION EXERCISED AND RECEIVED Receive general oversight from senior staff, Director, or Executive level roles. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Administer and monitor contracts to ensure compliance with applicable local, state and federal laws, rules and regulations, as well as SCRRA Policies and Procedures. Plan procurements and set pre-award schedules for contracts including Board actions. Request quotes and prepare solicitation documents for Invitations for Bids, Requests for Proposals, and Requests for Qualifications. Coordinate Pre-Bid/Proposal meetings to present projects and solicitations to potential bidders/proposers. Prepare draft award recommendations and Board Reports. Conform final contract documents and blanket purchase orders. Prepare required reports and correspondence. Attend various meetings, including pre-Bid/Proposal conferences and post-award debriefings. Monitor all aspects of contract compliance. Serve as a liaison between contractors, other departments, and other outside entities as required and assist in resolving conflicts between contractors and SCRRA. Issue Task Orders/Work Directives. Process approvals per assigned delegation of authority. Review contractor invoices for contractual compliance. Conduct closeout actions upon contract completion such as final audit, payment, release of committed funds etc., under direction of Agency Management. Contribute to the advancement of SCRRA’s goals through commitment to productive collaboration with all stakeholders. Conduct or assist in negotiations of prices and contract terms and conditions. Process purchasing requisitions and prepare Purchase Orders. Prepare items for review in coordination with senior staff. Review, approve, and negotiate requests for change orders and contract amendments. Provide response for contract usage, budgeting, and other relevant contract information as needed. Train internal customers and be a change agent on policies and procedures regarding procurement and contract compliance. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS EDUCATION AND EXPERIENCE Bachelor’s Degree in Public Administration, Business Administration, or a related field. A minimum of (4) years of work experience in the procurement function, successfully performing contract administration, proposal preparation, negotiations, or a majority of the duties described above. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. A valid class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. PREFERRED QUALIFICATIONS Experience with Maintenance, Repair and Operations (MRO), or other facilities related projects Familiarity with Davis-Bacon Act and public works Six Sigma knowledge or Green/Black Belt Certification KNOWLEDGE, SKILLS AND ABILITIES Knowledge of : Public contracting principles California and Federal laws applicable to contracts used by public agencies. Prior contracting experience under Federal Transit Administration (FTA) regulations will be taken into consideration. Cost/price analysis Regulated environment Skilled in : Verbal and written communication Detailed data analysis Microsoft Excel and Word (Intermediate/Advanced) Organization and time management High degree of accuracy and attention to detail Oracle and other automated procurement and contracting applications Ability to : Read and comprehend complex documents such as contracts, statutes, and regulations Collaborate with other departments Self-motivate, exercise initiative and judgment in carrying out detailed projects and tasks Balance and handle multiple priorities simultaneously Work in a fast-paced environment Handle and maintain confidential information PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations WORKING CONDITIONS Hybrid work schedule is available for this position. Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of eleven (11) medical plan options* provided through the California Public Employees' Retirement System (CalPERS).You may choose from eight (8) Health Maintenance Organization (HMO) plans and three (3) Indemnity/Preferred Provider Organization (PPO) plans. For the plans with the highest premiums, PERS Care PPO and Anthem Traditional HMO, SCRRA contributes 80 percent and you contribute 20 percent of the premium for you and your eligible dependents. For all other plans, SCRRA contributes 90 percent and you contribute 10 percent of the premium for you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. Eligibility begins the first of the month following hire date or qualifying event. Employees residing in San Diego County have one additional HMO plan option. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Preferred Option (DPO) plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a DPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING PLAN: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $2,500 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP LIFE INSURANCE: SCRRA provides for an amount equal to one times your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Any amounts exceeding $50,000 are added to your Federal, State and Medicare taxable earnings for W-2 reporting as required by the IRS. Your life insurance benefits will be reduced to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one times your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition,SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2015 is 0.9 percent of earnings. The SDI taxable wage limit is $104,378, with a maximum withholding of $939.40 per employee for calendar year 2015. LONG TERM DISABILITY: SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. In order to qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE SCRRA offers a 9/80 Alternative Work Schedule (AWS) for working eight-9 hours days and one 8-hour day to obtain 1 day off during the pay period. More details are provided upon hire. HOLIDAYS: SCRRA observes nine holidays a year: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Veteran's Day (observed by SCRRA the day after Thanksgiving), and Christmas Day. PAID TIME OFF: SCRRA provides employees with Paid Time Off (PTO) for vacations, illness, injuries, medical/dental appointments, religious holidays, personal business and emergencies. The accrual for PTO is based on your ears of service with the SCRRA and accrues to you on a per pay period basis - Years of Service and Equivalent PTO days are as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7 years of service - 32 days 8 years of service - 33 days 9 years of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days EMPLOYEE ASSISTANCE PROGRAM: SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face sessions with a counselor. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. PENSION PLAN: SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 6.25 percent employee contribution and SCRRA pays an employer contribution, which varies each year. If you are vested with CalPERS (5 years of credited service), upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age and final average compensation. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security with the exception of Medicare. You will contribute 1.45* percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. For additional information, contact the Internal Revenue Service. RETIREE MEDICAL: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is 80 or 90 percent of the applicable premium, depending on the plan. DEFERRED COMPENSATION (457 PLAN) You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2015, you can defer up to 100 percent of your gross compensation or $18,000 annually, whichever is less ("normal contribution limit"). You may make an additional $6,000 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $36,000. TRANSPORTATION PASSES: SCRRA provides a no cost Metrolink ticket or a subsidy up to the cost of the highest cost Metro monthly pass (currently $352) for the purchase of another public transportation pass. To receive this benefit, SCRRA requires that you utilize public transportation to commute to and from work at least three times per week. Non-Metrolink passes that exceed $130 per month are subject to federal tax (as of 01/01/15). Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Family Care & Medical Leave - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee's immediate family, the agency grants up to three working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five member agencies due to the death of an immediate family member, the Authority grants up to five working days, with pay. Military Leave - Employees will be paid only for the annually required active period. Closing Date/Time: Continuous
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers ! There is an additional 3.35% Management Differential which is added to the posted salary for this class. For positions requiring a nursing license there is an additional 7.5% differential added to the posted salary for this class. This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/1/24, 6/7/24, 9/6/24, 12/6/24 Under direction, performs management, administrative and/or supervisory duties for contracted and/or county-operated health or mental health programs and services including, but not limited to, staff supervision, program development and implementation, program monitoring and evaluation, and program service coordination; and performs related duties as assigned. All applicants meeting the minimum requirements are welcome to apply. At this time there are immediate vacancies for which various licensure is required. If you possess licensure in one or more of the fields directly below and meet the other minimum requirements, you are encouraged to apply. The current recruitment includes, but is not limited to, the following positions: Public Administrator-Guardian-Conservator Program Manager *Psychiatrist *Psychologist *Licensed Clinical Social Worker *Marriage, Family and Child Counselor *Registered Nurse *Public Health Nurse One vacancy requires both a Registered Nurse and a Public Health Nurse license. Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and mental health programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluations Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiations and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the County Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for this class as described. Typical ways include: Possession of a bachelor's or higher degree from an accredited college or university in a field relevant to the health or mental health program to which assigned; some positions in mental health may require a master's degree as specified in Special Requirements. And Three years of experience managing, coordinating and/or supervising health or mental health services relevant to the specialty option (Health or Mental Health) needed for program area to which assigned, and comparable to the duties of Senior Health Program Coordinator, Health Program Coordinator, or the Mental Health Program Coordinator. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements Failure to obtain and/or maintain required licenses may be cause for disciplinary action in accordance with Civil Service rules. 1. a) Some positions in this class involve responsibility for management and supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Psychiatrist; Psychologist; Licensed Clinical Social Worker; Marriage, Family and Child Counselor; Registered Nurse; or Public Health Nurse. b) The Director of Public Health Nursing is responsible for the professional nursing component of the County's public health nursing/field services program. The incumbent appointed to this position must, by State law, possess and maintain a current valid Registered Nurse license and meet the current State requirements for a Director of Public Health Nursing (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). c) The Emergency Medical Services Program Coordinator must possess and maintain an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. 2. Persons appointed to positions in this class may be subject to a confidential criminal history check and fingerprinting. 3. Psychiatric health facilities such as the County's Mental Health Center are licensed and regulated by the California State Department of Mental Health; such regulations include staffing and personnel standards which may apply to some positions in this class and may supersede the above Minimum Qualifications. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
Mar 05, 2024
The Position Come join one of Forbes Magazine's Best Employers ! There is an additional 3.35% Management Differential which is added to the posted salary for this class. For positions requiring a nursing license there is an additional 7.5% differential added to the posted salary for this class. This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/1/24, 6/7/24, 9/6/24, 12/6/24 Under direction, performs management, administrative and/or supervisory duties for contracted and/or county-operated health or mental health programs and services including, but not limited to, staff supervision, program development and implementation, program monitoring and evaluation, and program service coordination; and performs related duties as assigned. All applicants meeting the minimum requirements are welcome to apply. At this time there are immediate vacancies for which various licensure is required. If you possess licensure in one or more of the fields directly below and meet the other minimum requirements, you are encouraged to apply. The current recruitment includes, but is not limited to, the following positions: Public Administrator-Guardian-Conservator Program Manager *Psychiatrist *Psychologist *Licensed Clinical Social Worker *Marriage, Family and Child Counselor *Registered Nurse *Public Health Nurse One vacancy requires both a Registered Nurse and a Public Health Nurse license. Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and mental health programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluations Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiations and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the County Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for this class as described. Typical ways include: Possession of a bachelor's or higher degree from an accredited college or university in a field relevant to the health or mental health program to which assigned; some positions in mental health may require a master's degree as specified in Special Requirements. And Three years of experience managing, coordinating and/or supervising health or mental health services relevant to the specialty option (Health or Mental Health) needed for program area to which assigned, and comparable to the duties of Senior Health Program Coordinator, Health Program Coordinator, or the Mental Health Program Coordinator. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements Failure to obtain and/or maintain required licenses may be cause for disciplinary action in accordance with Civil Service rules. 1. a) Some positions in this class involve responsibility for management and supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Psychiatrist; Psychologist; Licensed Clinical Social Worker; Marriage, Family and Child Counselor; Registered Nurse; or Public Health Nurse. b) The Director of Public Health Nursing is responsible for the professional nursing component of the County's public health nursing/field services program. The incumbent appointed to this position must, by State law, possess and maintain a current valid Registered Nurse license and meet the current State requirements for a Director of Public Health Nursing (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). c) The Emergency Medical Services Program Coordinator must possess and maintain an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. 2. Persons appointed to positions in this class may be subject to a confidential criminal history check and fingerprinting. 3. Psychiatric health facilities such as the County's Mental Health Center are licensed and regulated by the California State Department of Mental Health; such regulations include staffing and personnel standards which may apply to some positions in this class and may supersede the above Minimum Qualifications. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general supervision, designs, implements and supports complex systems architecture for physical and virtual servers; performs advanced server administration, configuration, troubleshooting and problem resolution; performs backup and restorations for a large college datacenter; serves as project lead for highly complex college systems administration projects; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Performs advanced-level server administration, configuration, troubleshooting and problem resolution for a large college datacenter including its interdependent, integrated and ancillary products and technologies; administers serve platforms in physical and virtual environments; installs, configures, tests and implements system monitoring and management software tools; monitors system resources including server utilization, disk usage, response time and other performance issues; installs and tests operating system patches, releases, upgrades and fixes; develops scripts to automate routine system maintenance tasks. Designs, implements, documents and administers physical and virtual servers and associated software in a clustered environment to ensure availability, reliability and scalability; creates and documents appropriate policies for various types of client end devices including tablets, laptops, smartphones and PCs. Installs and utilizes appropriate software tools to monitor system alerts, events, changes and activities that may impact performance or security; researches, troubleshoots and resolves system errors, failures and other problems. Manages disaster-recovery solutions for core infrastructure services; monitors and maintains replication and backup systems; ensure all data is properly offloaded to a secondary location following established procedures. Monitors and reports on all backups of the virtual and physical environments in a large college datacenter including servers, virtual desktops and specialized software; reviews automated messages on a daily basis to ensure backup processes completed successfully; researches and resolves error messages, disk failures and other problems; administers and configures backup storage; implements and tests disaster-recovery plans; performs regular enterprise data backup coverage review and makes adjustments as required. Plans and directs upgrades of operating systems and designs systems enhancements; performs system hardware and software patching and firmware updating; serves as project manager for major upgrades. Provides technical direction to Network Administrator on major issues involving the network infrastructure and provides daily real time alerts to IT Customer Support staff on current performance issues and solution timelines; assists Network Administrators on troubleshooting network issues and devices. Provides technical training and documentation to support staff regarding the virtual environment. Serves as Active Directory administrator for Microsoft units; creates/deletes objects in Active Directory, maintains security, creates queries and utilizes tools to audit modifications, deletions and additions; manages a variety of application servers, including exchange, anti-virus, email, file and print servers; deploys anti-virus updates and security policies; creates college-level user and network accounts, permissions, distribution lists and security groups; troubleshoots and resolves user access, application integration and other problems. Works with the Infrastructure Systems Engineer on joint backup and disaster-recovery plans for both datacenters. Develops specifications and works with vendors on the purchase of new or replacement server hardware, software and other products to support projects and systems as assigned. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Performs asset management functions including asset tracking and equipment disposal; reports changes to the Finance department. May provide lead work direction to IT customer support staff. Attends various meetings and participates on committees as required. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Datacenter and technologies, including virtualization technologies, computer platforms; storage, replication, backup and uninterruptible power supply. Principles, practices and methods of systems/network administration and maintenance, including configuration, performance tuning and diagnostic tools. Networking technologies such as switches, routers, and load balances. Security technologies such as firewalls, intrusion detection and intrusion prevention. Principles and practices of disaster recovery, design and planning. Enterprise operating systems use by a college. Enterprise directory services. Customer relationship management concepts and practices. The roles and functions of College departments and operations as they impact assigned responsibilities. Datacenter backup strategies. Project management principles, methods and tools. Skills and Abilities to: Administer and maintain server virtualization technologies and storage systems and related technologies. Understand and apply Open Systems Interconnection (OSI) model layer networking technologies and concepts. Understand and apply knowledge of product lines and technologies utilized in performing functions of the position. Specify server virtualization requirements for system environments. Establish and maintain project schedules and balance responsibilities for multiple projects to ensure timely, high-quality results. Write clear, precise technical procedures for systems operation and configuration, program documentation and operating instructions. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in management information systems, information technology, computer science or a closely related field, and at least three years of progressively responsible experience in system server infrastructures and desktop virtualization and datacenter backup and recovery strategies; or an equivalent combination of training and experience. Experience in an information systems environment similar in size and complexity to that of the District and FCC college is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. Professional certifications in areas of assigned responsibility are highly desirable and will be specified on recruitment bulletins. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand, lift up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve complex problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process APPLICATION SUBMISSION To move forward in the selection process, you must complete an online application through our web site at https://www.schooljobs.com/careers/scccd . Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application. ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. The assessment process will also include a competency assessment (45% weight) and an oral interview assessment (55% weight). Of those achieving a passing score on the competency assessment, only the most qualified candidates will be invited to the oral interview assessment. The passing score is 75% out of 100% on each assessment section. TESTING TENTATIVELY SCHEDULED AS FOLLOW: COMPETENCY ASSESSMENT: APRIL 25, 2024 ORAL INTERVIEW ASSESSMENT: MAY 2, 2024 The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application. ELIGIBILITY LIST Candidates who attain a passing score on each part of the assessment will be placed in rank order on a districtwide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. The eligibility list will be used to fill current vacancies in this classification districtwide for at least six months. The current vacancy is at Fresno City College. PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT. ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. State Center Community College District is an Equal Employment Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page . Closing Date/Time: 4/11/2024 11:59 PM Pacific
Mar 21, 2024
Full Time
General Purpose Under general supervision, designs, implements and supports complex systems architecture for physical and virtual servers; performs advanced server administration, configuration, troubleshooting and problem resolution; performs backup and restorations for a large college datacenter; serves as project lead for highly complex college systems administration projects; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Performs advanced-level server administration, configuration, troubleshooting and problem resolution for a large college datacenter including its interdependent, integrated and ancillary products and technologies; administers serve platforms in physical and virtual environments; installs, configures, tests and implements system monitoring and management software tools; monitors system resources including server utilization, disk usage, response time and other performance issues; installs and tests operating system patches, releases, upgrades and fixes; develops scripts to automate routine system maintenance tasks. Designs, implements, documents and administers physical and virtual servers and associated software in a clustered environment to ensure availability, reliability and scalability; creates and documents appropriate policies for various types of client end devices including tablets, laptops, smartphones and PCs. Installs and utilizes appropriate software tools to monitor system alerts, events, changes and activities that may impact performance or security; researches, troubleshoots and resolves system errors, failures and other problems. Manages disaster-recovery solutions for core infrastructure services; monitors and maintains replication and backup systems; ensure all data is properly offloaded to a secondary location following established procedures. Monitors and reports on all backups of the virtual and physical environments in a large college datacenter including servers, virtual desktops and specialized software; reviews automated messages on a daily basis to ensure backup processes completed successfully; researches and resolves error messages, disk failures and other problems; administers and configures backup storage; implements and tests disaster-recovery plans; performs regular enterprise data backup coverage review and makes adjustments as required. Plans and directs upgrades of operating systems and designs systems enhancements; performs system hardware and software patching and firmware updating; serves as project manager for major upgrades. Provides technical direction to Network Administrator on major issues involving the network infrastructure and provides daily real time alerts to IT Customer Support staff on current performance issues and solution timelines; assists Network Administrators on troubleshooting network issues and devices. Provides technical training and documentation to support staff regarding the virtual environment. Serves as Active Directory administrator for Microsoft units; creates/deletes objects in Active Directory, maintains security, creates queries and utilizes tools to audit modifications, deletions and additions; manages a variety of application servers, including exchange, anti-virus, email, file and print servers; deploys anti-virus updates and security policies; creates college-level user and network accounts, permissions, distribution lists and security groups; troubleshoots and resolves user access, application integration and other problems. Works with the Infrastructure Systems Engineer on joint backup and disaster-recovery plans for both datacenters. Develops specifications and works with vendors on the purchase of new or replacement server hardware, software and other products to support projects and systems as assigned. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Performs asset management functions including asset tracking and equipment disposal; reports changes to the Finance department. May provide lead work direction to IT customer support staff. Attends various meetings and participates on committees as required. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Datacenter and technologies, including virtualization technologies, computer platforms; storage, replication, backup and uninterruptible power supply. Principles, practices and methods of systems/network administration and maintenance, including configuration, performance tuning and diagnostic tools. Networking technologies such as switches, routers, and load balances. Security technologies such as firewalls, intrusion detection and intrusion prevention. Principles and practices of disaster recovery, design and planning. Enterprise operating systems use by a college. Enterprise directory services. Customer relationship management concepts and practices. The roles and functions of College departments and operations as they impact assigned responsibilities. Datacenter backup strategies. Project management principles, methods and tools. Skills and Abilities to: Administer and maintain server virtualization technologies and storage systems and related technologies. Understand and apply Open Systems Interconnection (OSI) model layer networking technologies and concepts. Understand and apply knowledge of product lines and technologies utilized in performing functions of the position. Specify server virtualization requirements for system environments. Establish and maintain project schedules and balance responsibilities for multiple projects to ensure timely, high-quality results. Write clear, precise technical procedures for systems operation and configuration, program documentation and operating instructions. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in management information systems, information technology, computer science or a closely related field, and at least three years of progressively responsible experience in system server infrastructures and desktop virtualization and datacenter backup and recovery strategies; or an equivalent combination of training and experience. Experience in an information systems environment similar in size and complexity to that of the District and FCC college is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. Professional certifications in areas of assigned responsibility are highly desirable and will be specified on recruitment bulletins. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand, lift up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve complex problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process APPLICATION SUBMISSION To move forward in the selection process, you must complete an online application through our web site at https://www.schooljobs.com/careers/scccd . Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application. ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. The assessment process will also include a competency assessment (45% weight) and an oral interview assessment (55% weight). Of those achieving a passing score on the competency assessment, only the most qualified candidates will be invited to the oral interview assessment. The passing score is 75% out of 100% on each assessment section. TESTING TENTATIVELY SCHEDULED AS FOLLOW: COMPETENCY ASSESSMENT: APRIL 25, 2024 ORAL INTERVIEW ASSESSMENT: MAY 2, 2024 The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application. ELIGIBILITY LIST Candidates who attain a passing score on each part of the assessment will be placed in rank order on a districtwide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. The eligibility list will be used to fill current vacancies in this classification districtwide for at least six months. The current vacancy is at Fresno City College. PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT. ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. State Center Community College District is an Equal Employment Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page . Closing Date/Time: 4/11/2024 11:59 PM Pacific
Introduction The Hospital San Joaquin General Hospital (SJGH), originally established in 1857, is a general acute care facility providing a full range of inpatient services including General Medical/Surgical Care, High-Risk Obstetrics and Neonatal Intensive Care, Pediatrics and Intensive Care. In addition to the 196-bed hospital, the medical campus includes multiple facilities dedicated to comprehensive outpatient services including Primary Care and Specialty Clinics. The Hospital's Ambulatory Care sites, including offices located at French Camp and Stockton provide over 1,340,000 outpatient clinic visits a year. In addition to providing direct medical services, the hospital is active in providing education for health professionals through post-graduate residency programs in General Surgery, Internal Medicine and Family Practice and has trained over 3,000 physicians since the residency programs were established in 1932. The hospital also participates in clinical affiliation agreements for training programs in a variety of health professions including Registered and Licensed Vocational nurses, Pharmacists, Radiology Technologies, Social Workers and Respiratory Therapists. Recruitment San Joaquin General Hospital is offering an exciting opportunity as a Health Information Administrator.An incumbent of this class directs the Hospital's health care records program, assuring that accreditation needs and administrative goals are met and that medical, legal and ethical standards are upheld. Health Information Administrator - SJGH TYPICAL DUTIES Manages the operations of the inpatient and outpatient treatment records system, the medical transcription/dictation system, and the patient benefits claims system; assures through supervisory staff that appropriate records and forms are completed and recorded and that deadlines are met; implements appropriate medical records information systems and controls based on regulatory and professional standards. Confers with other Hospital staff members to assure standardization of medical treatment data in compliance with required regulations and guidelines for accreditation and licensing; maintains the coding and classification system for statistical collection, reimbursement and other activities. Participates in the development and implementation of policies and procedures; develops qualitative and quantitative analysis programs to assure that Department activities comply with federal, state, local and internal utilization review and quality standards; works with outside auditors, Medicaid, Medicare and other regulatory agencies to establish compliance; maintains required documentation. Analyzes and develops improved methods of filing, retrieving and storing records consistent with developments in the field of medical records systems; maintains an accurate inventory of charts; performs quality control and improvement activities to assure that charts are correct and have required documentation; assures that filing is timely. Supervises and participates in developing and maintaining the data collection system as applied to the business, vital statistics, insurance and research operations; provides periodic and special reports as required for medical research, quality improvement, credentialing of physicians and other Hospital activities. Acts as the official custodian of records and medical information to other outside agents, agencies and court systems; maintains the security of records on site; controls and monitors the release of medical record information, both internally and externally, protecting confidentiality and privacy as required by law and policy. Interviews, selects, and supervises subordinate personnel; evaluates work performance; provides training to Department and other Hospital staff. Participates in medical staff committee meetings, conferences and court appearances as required. Prepares the Department budget; authorizes expenditures consistent with Hospital policy. MINIMUM QUALIFICATIONS EITHER PATTERN I Experience : Two years managing and/or supervising operations and staff in a medical records unit of an acute general hospital. License and Certificates : Possession of a valid certificate as a Registered Health Information Administrator (R.H.I.A.) issued by the American Health Information Management Association (A.H.I.M.A.) OR PATTERN II Experience : Four years managing and/or supervising operations and staff in a medical records unit of an acute general hospital. License and Certificates : Possession of a valid certificate as a Registered Health Information Technician (R.H.I.T.) issued by the American Health Information Management Association (A.H.I.M.A.). KNOWLEDGE The practical application of procedures and policies regarding medical records; medical terminology and International Classification of Diseases and Operations; federal, state, and local laws and regulations regarding medical records reporting requirements and health information protection; current technology and equipment utilization involving data collection, storage and retrieval. ABILITY Manage the operation of medical records maintenance on a timely basis; establish procedures to generate and develop data for complex reports of both quantitative and qualitative nature; plan, assign and supervise specialized and routine work; prepare correspondence and reports; prepare and control departmental budget; establish and maintain effective working relationships with administrative, professional, medical and other staff members. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of computers; repetitive motion; sitting for extended periods; walking; occasional driving may be required; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Vision -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Dexterity -Normal dexterity with frequent writing and repetitive motions; Hearing/Talking -Frequent hearing and talking on the telephone and in person; Emotional/Psychological -Frequent decision making, concentration and public contact; occasional exposure to grief; Special Requirements -Some assignments may require working weekends and/or occasional nights. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance : San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option of three medical plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday : Depending on date of hire into the unit, employees earn either 10 or 14 holidays per year. Administrative Leave : Each fiscal year, department heads grant 10 days of administrative leave to eligible salaried employees. Administrative leave may not be carried beyond to the next fiscal year. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Note: County e mployees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the Middle Management represented unit which provides for a capped cafeteria plan contribution amount shall receive the capped amount of the Middle Management unit. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 4/1/2024 11:59:00 PM
Mar 20, 2024
Full Time
Introduction The Hospital San Joaquin General Hospital (SJGH), originally established in 1857, is a general acute care facility providing a full range of inpatient services including General Medical/Surgical Care, High-Risk Obstetrics and Neonatal Intensive Care, Pediatrics and Intensive Care. In addition to the 196-bed hospital, the medical campus includes multiple facilities dedicated to comprehensive outpatient services including Primary Care and Specialty Clinics. The Hospital's Ambulatory Care sites, including offices located at French Camp and Stockton provide over 1,340,000 outpatient clinic visits a year. In addition to providing direct medical services, the hospital is active in providing education for health professionals through post-graduate residency programs in General Surgery, Internal Medicine and Family Practice and has trained over 3,000 physicians since the residency programs were established in 1932. The hospital also participates in clinical affiliation agreements for training programs in a variety of health professions including Registered and Licensed Vocational nurses, Pharmacists, Radiology Technologies, Social Workers and Respiratory Therapists. Recruitment San Joaquin General Hospital is offering an exciting opportunity as a Health Information Administrator.An incumbent of this class directs the Hospital's health care records program, assuring that accreditation needs and administrative goals are met and that medical, legal and ethical standards are upheld. Health Information Administrator - SJGH TYPICAL DUTIES Manages the operations of the inpatient and outpatient treatment records system, the medical transcription/dictation system, and the patient benefits claims system; assures through supervisory staff that appropriate records and forms are completed and recorded and that deadlines are met; implements appropriate medical records information systems and controls based on regulatory and professional standards. Confers with other Hospital staff members to assure standardization of medical treatment data in compliance with required regulations and guidelines for accreditation and licensing; maintains the coding and classification system for statistical collection, reimbursement and other activities. Participates in the development and implementation of policies and procedures; develops qualitative and quantitative analysis programs to assure that Department activities comply with federal, state, local and internal utilization review and quality standards; works with outside auditors, Medicaid, Medicare and other regulatory agencies to establish compliance; maintains required documentation. Analyzes and develops improved methods of filing, retrieving and storing records consistent with developments in the field of medical records systems; maintains an accurate inventory of charts; performs quality control and improvement activities to assure that charts are correct and have required documentation; assures that filing is timely. Supervises and participates in developing and maintaining the data collection system as applied to the business, vital statistics, insurance and research operations; provides periodic and special reports as required for medical research, quality improvement, credentialing of physicians and other Hospital activities. Acts as the official custodian of records and medical information to other outside agents, agencies and court systems; maintains the security of records on site; controls and monitors the release of medical record information, both internally and externally, protecting confidentiality and privacy as required by law and policy. Interviews, selects, and supervises subordinate personnel; evaluates work performance; provides training to Department and other Hospital staff. Participates in medical staff committee meetings, conferences and court appearances as required. Prepares the Department budget; authorizes expenditures consistent with Hospital policy. MINIMUM QUALIFICATIONS EITHER PATTERN I Experience : Two years managing and/or supervising operations and staff in a medical records unit of an acute general hospital. License and Certificates : Possession of a valid certificate as a Registered Health Information Administrator (R.H.I.A.) issued by the American Health Information Management Association (A.H.I.M.A.) OR PATTERN II Experience : Four years managing and/or supervising operations and staff in a medical records unit of an acute general hospital. License and Certificates : Possession of a valid certificate as a Registered Health Information Technician (R.H.I.T.) issued by the American Health Information Management Association (A.H.I.M.A.). KNOWLEDGE The practical application of procedures and policies regarding medical records; medical terminology and International Classification of Diseases and Operations; federal, state, and local laws and regulations regarding medical records reporting requirements and health information protection; current technology and equipment utilization involving data collection, storage and retrieval. ABILITY Manage the operation of medical records maintenance on a timely basis; establish procedures to generate and develop data for complex reports of both quantitative and qualitative nature; plan, assign and supervise specialized and routine work; prepare correspondence and reports; prepare and control departmental budget; establish and maintain effective working relationships with administrative, professional, medical and other staff members. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of computers; repetitive motion; sitting for extended periods; walking; occasional driving may be required; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Vision -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Dexterity -Normal dexterity with frequent writing and repetitive motions; Hearing/Talking -Frequent hearing and talking on the telephone and in person; Emotional/Psychological -Frequent decision making, concentration and public contact; occasional exposure to grief; Special Requirements -Some assignments may require working weekends and/or occasional nights. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance : San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option of three medical plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday : Depending on date of hire into the unit, employees earn either 10 or 14 holidays per year. Administrative Leave : Each fiscal year, department heads grant 10 days of administrative leave to eligible salaried employees. Administrative leave may not be carried beyond to the next fiscal year. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Note: County e mployees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the Middle Management represented unit which provides for a capped cafeteria plan contribution amount shall receive the capped amount of the Middle Management unit. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 4/1/2024 11:59:00 PM
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits Salary Range: $5,025.00 per month to $7,159.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,276.00 per month to $6,000.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional III, Exempt About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Enrollment Information Center (EIC) provides comprehensive services to prospective students, currently enrolled students, staff, faculty and the members of the community-at-large who are seeking information or services from the University relative to outreach, pre-admission advising and evaluation for the purposes of admission and graduation, student records, registration and financial aid. This position provides information and services pertaining to student admissions, financial aid and registration in the lobby of the Student Administration Building. The EIC serves as the front-line, first contact for students handling general inquiries regarding admissions, registration, records, graduation evaluations and financial aid. The Lead Enrollment and Financial Aid Programs Coordinator position will assist in the administration of federal and state aid programs, serve as regulatory compliance officer, and support in implementation of high-level operational developments within the Office of Financial Aid & Scholarships. This position will work collaboratively with the financial aid counselors, Associate Directors of Financial Aid, and Director of Financial Aid to ensure consistency in applying program rules and regulations, on-boarding new financial aid counselors, providing mentoring and lead work direction to financial aid counselors and student assistants, and providing back-up processing support to financial aid counselors. This position will also oversee the administration of the study abroad program and the administration and monitoring of the federal grants programs. The EIC is a subdivision of the Office of Financial Aid & Scholarships, which is under Student Affairs (SA). Responsibilities State Funded Work Study and Special Programs Coordinator: Coordinate and verify eligibility of students applying to and receiving aid from State Funded Work Study programs including but not limited to: Learning Aligned Employment Program (LAEP), College Corps, and California Dream Act Service Incentive Program (DSIG). Independently or in partnership with campus stakeholders, represent the Office of Financial Aid in workshops/events related to State Funded Work Study programs. Counsel students enrolled within LAEP, College Corps, and DSIG regarding impact of funding and eligibility requirements. Coordinate appropriate planning, communication, and cooperation between ES colleagues. Attend meetings with colleagues, staff, and supervisor as necessary or required to represent the office on various ES, University, and CSU committees as appropriate or as directed. Provide materials and personnel for cross training within Enrollment Services regarding the special programs and State funded work-study. Organize workflow of efforts in administration of State Funded Work Study Programs involving (but not limited to) Accounts Payable, Payroll, SFS, Center for Student Engagement, Chancellor's Office, and the California Student Aid Commission. Monitor students in the State Funded Work Study program to make certain that students are enrolled in correct units to receive funds upon disbursement. Work with Title IV administrator to process possible state funded work study program withdrawals. Certify necessary documentation related to State Funded Work Study program and post student funds while conducting necessary needs analysis and apply federal/state/institutional over awarding rules. Process verification requests and provide information to authorized third parties, including but not limited to enrollment and financial information, financial account inquiries, etc. Federal Grants Program Coordinator: Conduct eligibility analysis on each student who applies to the Federal Teach Grant Program, making certain that each student meets DOE criteria. Ensure Ability to Serve documentation is certified and completed for Federal Teach Grant. Ensure that Entrance Counseling is conducted to meet Federal Teach Grant Requirement. Originate Teach Grant Directly from the Common Origination and Disbursement Database utilizing query tools via PeopleSoft. Award and ensure timely disbursement of Federal Teach Grant and recalculate eligibility and provide necessary disclosures by the term census. Counsel students applying for the Teach Grant and ensure that they understand the commitment necessary to avoid being penalized through the conversion to the Unsubsidized Loan. Monitor Pell Potential Overaward Process report and coordinate with outside institutions to solve Pell discrepancies caused by multiple enrollments. Review Pell Discrepancy report to ensure compliance and timely awarding for students. Senior Lead for Enrollment Information Center (EIC) Counselors: Serve as a lead for operational needs of the EIC. Provide lead work direction, train and be the point of contact for counselors and student assistants in the EIC, ensuring they are completing daily tasks. Counsel students who have difficulty reading and understanding the Degree Audit Report, in conjunction with their academic advisor, to help students progress towards graduation. Advise students who are referred from the front service counter (those who require service at a level that exceeds that which is appropriate for the front service counter). Serve as point-of-contact for students in working with Enrollment Services, participating in a case management operations model, to ensure students' inquiries and issues are handled through to completion. Use professional judgment to develop solutions to individual student problems, of considerable difficulty, which represent integrative approaches comprising appropriate referrals to campus services and other resources. P rovide back-up pre-admission advising support, acting on behalf of the student's regular pre-admission enrollment counselor. Evaluate academic transcripts for admission eligibility and pre-admission advising. Determine initial residency status for admission eligibility and registration fee purposes. For undergraduate applicants, assess admissibility for those not automatically admitted by the auto-admit program. As appropriate and in consultation with the applicants' regular enrollment counselor, call and/or meet with applicants to resolve discrepancies and/or answer questions about the application and assessments. Financial Aid Counselor: Interface with students (via in-person or zoom) to resolve issues concerning financial aid applications, disbursement of aid, payments, account holds, and financial aid refunds etc. Process Federal Appeals, Verification, and awarding through the use of needs analysis and understanding of Federal and State Regulations. Collaborate with Student Financial Services and Financial Aid Office to prevent students that are anticipating financial aid from being dropped for non-payment. Maintain knowledge base and understanding of all current regulations and policies to the administration of Federal, State, and Institutional aid programs. Advise students through the financial aid process and complete required documents through Campuslogic. Serve as back-up for front service functions for financial aid. Study Abroad Programs and Emergency Loan Coordinator: Works closely with the Study Abroad department to manually process aid for students studying abroad. Ensures that the students are corresponded to and counseled regarding their eligibility requirements. Monitors students satisfactory academic progress due to late submission of grades to ensure that students are able to register to following semester courses regardless of delay. Ensures timely disbursement of aid to students abroad awaiting funding. Communicates with the Study Abroad department to address any special circumstances of students abroad. Prioritize, Review and Administer students Emergency Loan Application and coordinate with Student Financial Services. Enrollment Information Center Front Counter Back-up: Provide comprehensive continuing enrollment advising services to current and prospective students. Effectively and efficiently respond to the service needs of current students in the areas of records and registration, graduation evaluation, and financial aid. Provide students with necessary forms and/or information on needed services /procedures. Summon and assist students using Qless system and open/close/move cases in Case Management system. Using discernment as to which action (open/close/move) is taken in all interactions with students. Adjust approaches and techniques in the referrals to campus services and other resources. Adjust approaches and techniques in the face of unpredictable responses and rapidly changing circumstances. Provide accurate, ethical, and quality pre-admission and initial financial aid advising. Explain policies and procedures to students, staff or faculty related to a student's record on all topics related to records and graduation: enrollment (times, priority, policy and navigating through MyCSUEB), transfer credit, grade forgiveness, general education, major requirements, GPA calculations and requirements, and university writing skills requirements, etc. Other duties as assigned by the Director of the Enrollment Information Center. Minimum Qualifications Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Experience: Equivalent of three (3) years of progressively responsible professional student services work experience. One (1) year in the program area to which assigned may be preferred but is not required. A Master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A Doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned. General knowledge of individual counseling techniques. General knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters. Determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. Interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action. Carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Required Qualifications Ability to quickly and accurately develop, retain, interpret, and apply comprehensive knowledge about CSU/CSUEB enrollment policies & procedures. Thorough knowledge of office methods, procedures, and practices. Ability to organize and plan work projects including handling multiple priorities. Excellent written and verbal communication skills in English including thorough knowledge of grammar, punctuation, and spelling. Ability and willingness to understand, embrace, and communicate CSUEB marketing messages. Ability to learn and use administrative computing system(s),instant messaging, document imaging programs, web-based information resources, and MS Office applications. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to safeguard the confidentiality and security of records. Knowledge of individual counseling techniques. Ability to advise students on complex student-related matters. Ability to carry-out complex assignments without detailed instructions. Ability to interact professionally and effectively--individually or in group settings--with diverse current and/or prospective students and their family members as well as co-workers and other members of the Cal State East Bay community. Ability to reason logically, analyze, and define organizational and operating problems and implement appropriate responses. Strong organizational skills and ability to plan, coordinate, and initiate actions necessary to implement administrative or group. Ability to work independently. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Feb 20 2024 Pacific Standard Time Applications close: Jun 20 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
Salary and Benefits Salary Range: $5,025.00 per month to $7,159.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,276.00 per month to $6,000.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional III, Exempt About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Enrollment Information Center (EIC) provides comprehensive services to prospective students, currently enrolled students, staff, faculty and the members of the community-at-large who are seeking information or services from the University relative to outreach, pre-admission advising and evaluation for the purposes of admission and graduation, student records, registration and financial aid. This position provides information and services pertaining to student admissions, financial aid and registration in the lobby of the Student Administration Building. The EIC serves as the front-line, first contact for students handling general inquiries regarding admissions, registration, records, graduation evaluations and financial aid. The Lead Enrollment and Financial Aid Programs Coordinator position will assist in the administration of federal and state aid programs, serve as regulatory compliance officer, and support in implementation of high-level operational developments within the Office of Financial Aid & Scholarships. This position will work collaboratively with the financial aid counselors, Associate Directors of Financial Aid, and Director of Financial Aid to ensure consistency in applying program rules and regulations, on-boarding new financial aid counselors, providing mentoring and lead work direction to financial aid counselors and student assistants, and providing back-up processing support to financial aid counselors. This position will also oversee the administration of the study abroad program and the administration and monitoring of the federal grants programs. The EIC is a subdivision of the Office of Financial Aid & Scholarships, which is under Student Affairs (SA). Responsibilities State Funded Work Study and Special Programs Coordinator: Coordinate and verify eligibility of students applying to and receiving aid from State Funded Work Study programs including but not limited to: Learning Aligned Employment Program (LAEP), College Corps, and California Dream Act Service Incentive Program (DSIG). Independently or in partnership with campus stakeholders, represent the Office of Financial Aid in workshops/events related to State Funded Work Study programs. Counsel students enrolled within LAEP, College Corps, and DSIG regarding impact of funding and eligibility requirements. Coordinate appropriate planning, communication, and cooperation between ES colleagues. Attend meetings with colleagues, staff, and supervisor as necessary or required to represent the office on various ES, University, and CSU committees as appropriate or as directed. Provide materials and personnel for cross training within Enrollment Services regarding the special programs and State funded work-study. Organize workflow of efforts in administration of State Funded Work Study Programs involving (but not limited to) Accounts Payable, Payroll, SFS, Center for Student Engagement, Chancellor's Office, and the California Student Aid Commission. Monitor students in the State Funded Work Study program to make certain that students are enrolled in correct units to receive funds upon disbursement. Work with Title IV administrator to process possible state funded work study program withdrawals. Certify necessary documentation related to State Funded Work Study program and post student funds while conducting necessary needs analysis and apply federal/state/institutional over awarding rules. Process verification requests and provide information to authorized third parties, including but not limited to enrollment and financial information, financial account inquiries, etc. Federal Grants Program Coordinator: Conduct eligibility analysis on each student who applies to the Federal Teach Grant Program, making certain that each student meets DOE criteria. Ensure Ability to Serve documentation is certified and completed for Federal Teach Grant. Ensure that Entrance Counseling is conducted to meet Federal Teach Grant Requirement. Originate Teach Grant Directly from the Common Origination and Disbursement Database utilizing query tools via PeopleSoft. Award and ensure timely disbursement of Federal Teach Grant and recalculate eligibility and provide necessary disclosures by the term census. Counsel students applying for the Teach Grant and ensure that they understand the commitment necessary to avoid being penalized through the conversion to the Unsubsidized Loan. Monitor Pell Potential Overaward Process report and coordinate with outside institutions to solve Pell discrepancies caused by multiple enrollments. Review Pell Discrepancy report to ensure compliance and timely awarding for students. Senior Lead for Enrollment Information Center (EIC) Counselors: Serve as a lead for operational needs of the EIC. Provide lead work direction, train and be the point of contact for counselors and student assistants in the EIC, ensuring they are completing daily tasks. Counsel students who have difficulty reading and understanding the Degree Audit Report, in conjunction with their academic advisor, to help students progress towards graduation. Advise students who are referred from the front service counter (those who require service at a level that exceeds that which is appropriate for the front service counter). Serve as point-of-contact for students in working with Enrollment Services, participating in a case management operations model, to ensure students' inquiries and issues are handled through to completion. Use professional judgment to develop solutions to individual student problems, of considerable difficulty, which represent integrative approaches comprising appropriate referrals to campus services and other resources. P rovide back-up pre-admission advising support, acting on behalf of the student's regular pre-admission enrollment counselor. Evaluate academic transcripts for admission eligibility and pre-admission advising. Determine initial residency status for admission eligibility and registration fee purposes. For undergraduate applicants, assess admissibility for those not automatically admitted by the auto-admit program. As appropriate and in consultation with the applicants' regular enrollment counselor, call and/or meet with applicants to resolve discrepancies and/or answer questions about the application and assessments. Financial Aid Counselor: Interface with students (via in-person or zoom) to resolve issues concerning financial aid applications, disbursement of aid, payments, account holds, and financial aid refunds etc. Process Federal Appeals, Verification, and awarding through the use of needs analysis and understanding of Federal and State Regulations. Collaborate with Student Financial Services and Financial Aid Office to prevent students that are anticipating financial aid from being dropped for non-payment. Maintain knowledge base and understanding of all current regulations and policies to the administration of Federal, State, and Institutional aid programs. Advise students through the financial aid process and complete required documents through Campuslogic. Serve as back-up for front service functions for financial aid. Study Abroad Programs and Emergency Loan Coordinator: Works closely with the Study Abroad department to manually process aid for students studying abroad. Ensures that the students are corresponded to and counseled regarding their eligibility requirements. Monitors students satisfactory academic progress due to late submission of grades to ensure that students are able to register to following semester courses regardless of delay. Ensures timely disbursement of aid to students abroad awaiting funding. Communicates with the Study Abroad department to address any special circumstances of students abroad. Prioritize, Review and Administer students Emergency Loan Application and coordinate with Student Financial Services. Enrollment Information Center Front Counter Back-up: Provide comprehensive continuing enrollment advising services to current and prospective students. Effectively and efficiently respond to the service needs of current students in the areas of records and registration, graduation evaluation, and financial aid. Provide students with necessary forms and/or information on needed services /procedures. Summon and assist students using Qless system and open/close/move cases in Case Management system. Using discernment as to which action (open/close/move) is taken in all interactions with students. Adjust approaches and techniques in the referrals to campus services and other resources. Adjust approaches and techniques in the face of unpredictable responses and rapidly changing circumstances. Provide accurate, ethical, and quality pre-admission and initial financial aid advising. Explain policies and procedures to students, staff or faculty related to a student's record on all topics related to records and graduation: enrollment (times, priority, policy and navigating through MyCSUEB), transfer credit, grade forgiveness, general education, major requirements, GPA calculations and requirements, and university writing skills requirements, etc. Other duties as assigned by the Director of the Enrollment Information Center. Minimum Qualifications Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Experience: Equivalent of three (3) years of progressively responsible professional student services work experience. One (1) year in the program area to which assigned may be preferred but is not required. A Master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A Doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Knowledge and Abilities: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned. General knowledge of individual counseling techniques. General knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters. Determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. Interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action. Carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Required Qualifications Ability to quickly and accurately develop, retain, interpret, and apply comprehensive knowledge about CSU/CSUEB enrollment policies & procedures. Thorough knowledge of office methods, procedures, and practices. Ability to organize and plan work projects including handling multiple priorities. Excellent written and verbal communication skills in English including thorough knowledge of grammar, punctuation, and spelling. Ability and willingness to understand, embrace, and communicate CSUEB marketing messages. Ability to learn and use administrative computing system(s),instant messaging, document imaging programs, web-based information resources, and MS Office applications. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to safeguard the confidentiality and security of records. Knowledge of individual counseling techniques. Ability to advise students on complex student-related matters. Ability to carry-out complex assignments without detailed instructions. Ability to interact professionally and effectively--individually or in group settings--with diverse current and/or prospective students and their family members as well as co-workers and other members of the Cal State East Bay community. Ability to reason logically, analyze, and define organizational and operating problems and implement appropriate responses. Strong organizational skills and ability to plan, coordinate, and initiate actions necessary to implement administrative or group. Ability to work independently. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Feb 20 2024 Pacific Standard Time Applications close: Jun 20 2024 Pacific Daylight Time Closing Date/Time: