Job Summary The Mohave County Attorney's Office is currently recruiting for an Administration Specialist located in Kingman, AZ. Performs advanced professional level work involved in the analysis, review, and document preparation of various tasks. REPORTS TO Work is performed under the direction or general supervision, depending upon assignment, of a higher level of authority. SUPERVISION EXERCISED As assigned, may exercise technical, functional, or direct supervision of subordinates. Essential Job Functions Gathers and prepares materials for special reports, forms, policy information and summaries upon request. Supports and/or assists with accounting methods and internal controls for budget purposes and prepares reports of findings and submits recommendations. Acts in a supporting capacity to department leadership as facilitator in the implementation of budgetary and financial policies, procedures, and systems. Assists in the preparation of budget schedules, presentations, hearings, reconciliation, and balances detailed data in an automated budget system with departmental budget submissions. Monitors and provides quality assurance reviews for information in databases and systems associated with grants. As needed prepares documents, recommendations, and reports of department programs for presentation to the Board of Supervisors. Assists in the review and revision of program policies to insure compliance with federal and state requirement and insure the effective administration of the department's contracts, grants, programs, and projects. Assists in the development and preparation of procedures for the administration of grants, contracts, and special projects for local, state and federal funding. Coordinates and performs a variety of advanced level administrative staff work such as: planning and research activities; preparing correspondence, reports, agendas, statistical information, and budget materials; and develops, and assists in the development of, policies, procedures, and training. As assigned to the County Attorney’s Office: Case Management System Administrator. Develops Templates, and modifies as needed when Statutes are updated, or form changes become necessary. Works as our in-house IT Support for our Case Management System Previous County Attorney’s Office experience preferred but not necessary.Arizona Department of Public Safety System Security Officer. Effectively manages ALL TOC Certifications and ensures compliance with ACJIS (Arizona Criminal Justice Information System) for our office. It is key we are in compliance as we must have immediate access to run criminal histories in-house. Effectively manages Policies and Procedures, and implemented same, for our Case Management System (with approval of Chief Deputy/County Attorney).Runs monthly statistical Reports for review by County Attorney and Chief Deputy.Acts in a supporting capacity to department leadership as facilitator in the implementation of policies, procedures, and systems.Monitors and provides quality assurance reviews for information in databases and systems associated with grants.Communicates effectively, verbally and in writing.Back-up for every position in the office, including receptionist, legal secretary.Liaison for MCAO with All Legal Departments as well as Law Enforcement Agencies.Coordinates and performs a variety of advanced level administrative staff work such as: planning and research activities; preparing correspondence, reports, agendas, statistical information, and budget materials; and develops, and assists in the development of, policies, procedures, and training.Act as primary approver bi-weekly for ESS time sheets.Learn and become proficient in MUNIS (Finance System) to include but not limited to: Claims processing; P-card reconciliation; and ESS Time Sheets.Act as office lead in the absence of Legal Services Administrator. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma /GED (General Education Degree). Associate's Degree with course-work in Business Administration, Grants Administration, Public Administration, Accounting, or a closely related area. Three (3) years of progressively responsible administrative work, two (2) years of which were involved in the developing and/or administering of grants, budgets, contracts, and/or advanced level special projects. Or an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Must provide driving history upon acceptance of appointment at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Maintenance and administration of grants, contracts, and budgets. Principles and techniques of governmental budgeting, budgetary control, fiscal management, and accounting. The principles and practices of public administration and the principles of organization and management. Budgetary and fiscal policy and procedures including applicable sources of revenue. Legal requirements and regulations affecting fiscal management. The applications of data processing techniques to accounting systems. Computing literacy to include use of electronic spreadsheet applications. Project management. Courtesy and tact in dealing with the public and public officials. Computing literacy to include use of electronic spreadsheet and word processing applications. Mohave County Personnel Policies and Procedures, and Department Regulations. Operation of a customer service and utility billing office. Skill in: Efficiently operating and utilizing modern office machines as necessary to include computers, word processing equipment, copiers, fax transmittal machines, calculators, and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Administer and monitor grants, contracts, and financial reporting. Develop special projects guidelines, policies, and procedures. Understand, interpret, and apply pertinent federal and state laws and regulations and departmental rules and procedures to the administration, coordination and performance of activities associated with the administration of grants, contracts and special projects. Analyze and evaluate data collected to develop and prepare concise, orderly recommendations and reports in a timely manner. Make decisions in accordance with established policies and regulations. Communicate clearly and concisely, both orally and in writing. Effectively communicate and establish relationships with the public, staff, and work contacts. Act and communicate in a professional manner with the public, co-workers, and work contacts. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Attend meetings to represent Department/Division including occasional travel for meetings and/or conferences. Perform the essential functions of the job specifications with or without a reasonable accommodation.
Mar 09, 2024
Full Time
Job Summary The Mohave County Attorney's Office is currently recruiting for an Administration Specialist located in Kingman, AZ. Performs advanced professional level work involved in the analysis, review, and document preparation of various tasks. REPORTS TO Work is performed under the direction or general supervision, depending upon assignment, of a higher level of authority. SUPERVISION EXERCISED As assigned, may exercise technical, functional, or direct supervision of subordinates. Essential Job Functions Gathers and prepares materials for special reports, forms, policy information and summaries upon request. Supports and/or assists with accounting methods and internal controls for budget purposes and prepares reports of findings and submits recommendations. Acts in a supporting capacity to department leadership as facilitator in the implementation of budgetary and financial policies, procedures, and systems. Assists in the preparation of budget schedules, presentations, hearings, reconciliation, and balances detailed data in an automated budget system with departmental budget submissions. Monitors and provides quality assurance reviews for information in databases and systems associated with grants. As needed prepares documents, recommendations, and reports of department programs for presentation to the Board of Supervisors. Assists in the review and revision of program policies to insure compliance with federal and state requirement and insure the effective administration of the department's contracts, grants, programs, and projects. Assists in the development and preparation of procedures for the administration of grants, contracts, and special projects for local, state and federal funding. Coordinates and performs a variety of advanced level administrative staff work such as: planning and research activities; preparing correspondence, reports, agendas, statistical information, and budget materials; and develops, and assists in the development of, policies, procedures, and training. As assigned to the County Attorney’s Office: Case Management System Administrator. Develops Templates, and modifies as needed when Statutes are updated, or form changes become necessary. Works as our in-house IT Support for our Case Management System Previous County Attorney’s Office experience preferred but not necessary.Arizona Department of Public Safety System Security Officer. Effectively manages ALL TOC Certifications and ensures compliance with ACJIS (Arizona Criminal Justice Information System) for our office. It is key we are in compliance as we must have immediate access to run criminal histories in-house. Effectively manages Policies and Procedures, and implemented same, for our Case Management System (with approval of Chief Deputy/County Attorney).Runs monthly statistical Reports for review by County Attorney and Chief Deputy.Acts in a supporting capacity to department leadership as facilitator in the implementation of policies, procedures, and systems.Monitors and provides quality assurance reviews for information in databases and systems associated with grants.Communicates effectively, verbally and in writing.Back-up for every position in the office, including receptionist, legal secretary.Liaison for MCAO with All Legal Departments as well as Law Enforcement Agencies.Coordinates and performs a variety of advanced level administrative staff work such as: planning and research activities; preparing correspondence, reports, agendas, statistical information, and budget materials; and develops, and assists in the development of, policies, procedures, and training.Act as primary approver bi-weekly for ESS time sheets.Learn and become proficient in MUNIS (Finance System) to include but not limited to: Claims processing; P-card reconciliation; and ESS Time Sheets.Act as office lead in the absence of Legal Services Administrator. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma /GED (General Education Degree). Associate's Degree with course-work in Business Administration, Grants Administration, Public Administration, Accounting, or a closely related area. Three (3) years of progressively responsible administrative work, two (2) years of which were involved in the developing and/or administering of grants, budgets, contracts, and/or advanced level special projects. Or an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Must provide driving history upon acceptance of appointment at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Maintenance and administration of grants, contracts, and budgets. Principles and techniques of governmental budgeting, budgetary control, fiscal management, and accounting. The principles and practices of public administration and the principles of organization and management. Budgetary and fiscal policy and procedures including applicable sources of revenue. Legal requirements and regulations affecting fiscal management. The applications of data processing techniques to accounting systems. Computing literacy to include use of electronic spreadsheet applications. Project management. Courtesy and tact in dealing with the public and public officials. Computing literacy to include use of electronic spreadsheet and word processing applications. Mohave County Personnel Policies and Procedures, and Department Regulations. Operation of a customer service and utility billing office. Skill in: Efficiently operating and utilizing modern office machines as necessary to include computers, word processing equipment, copiers, fax transmittal machines, calculators, and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Administer and monitor grants, contracts, and financial reporting. Develop special projects guidelines, policies, and procedures. Understand, interpret, and apply pertinent federal and state laws and regulations and departmental rules and procedures to the administration, coordination and performance of activities associated with the administration of grants, contracts and special projects. Analyze and evaluate data collected to develop and prepare concise, orderly recommendations and reports in a timely manner. Make decisions in accordance with established policies and regulations. Communicate clearly and concisely, both orally and in writing. Effectively communicate and establish relationships with the public, staff, and work contacts. Act and communicate in a professional manner with the public, co-workers, and work contacts. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Attend meetings to represent Department/Division including occasional travel for meetings and/or conferences. Perform the essential functions of the job specifications with or without a reasonable accommodation.
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $4,500.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist - Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the Office of Research and Sponsored Programs' (ORSP) Director of Grant Administration, the Sponsored Programs Specialist is responsible for supporting proposal development and grant award management including compliance that nurtures institutional systems to expand the University's capacity to attract external funding for the advancement of its mission and strategic commitments. Additionally, this position will partner with University Advancement personnel and other internal stakeholders to identify opportunities and contribute to developing non-governmental/private foundation grant proposals, support adapting narratives for gift seeking, and other forms of philanthropic engagement to enhance Research, Scholarship and Creative Activities (RSCA), student training, and outreach projects. As part of the ORSP team that interfaces with the Advancement team, the Sponsored Programs Specialist assists the AVP of ORSP and Principal Investigators (PIs) with identifying grant opportunities that align with internal resources, expertise, and priorities. The role also assists faculty with the timely submission of proposals to external entities including non-governmental/private foundations and responds to queries from all sponsors including private sponsors by collaborating with the University Advancement team. Responsibilities Pre-award Functions: Review and provide clarification on funder’s guidelines to the PIs. This also includes attending occasional webinars and other information sessions organized by the funders. For non-governmental/private foundation grants, assess whether a given opportunity is a gift or a grant by using the internal checklist in collaboration with the ORSP team and determine whether ORSP or Advancement is the primary campus unit to handle the pre- and post-award duties. Assist PIs with the development of budget, budget narratives, and other components that are the responsibility of the ORSP for all assigned grants. Serve as a liaison between ORSP and University Advancement to help the university leverage private donors or foundation opportunities to enhance Research, Scholarship, and Creative Activities (RSCA) through extramural grant seeking. Collaborate with assigned University Advancement personnel to prepare responses to private and foundation opportunities, contribute to development and submission of required paperwork, grant proposals, narratives for gift seeking, and other forms of philanthropic engagement to enhance RSCA, student training, and outreach. Post-award Functions: Award Transition Help Transition Awards from Pre- to Post. Maintains compliance, carries out pre- to post-award transitions in collaboration with ORSP colleagues. Award Administration Administer assigned new grant awards and the initial set-up and launch of funded projects. Using judgment and discretion that is reflective of one with professional grant administration knowledge, complete all documentation and requirements to transition funded proposals into awards, which may include (among other tasks): budget revisions, contract negotiation, subaward agreement setup, interface with IRB/IACUC/Biohazard committees and/or other campus units, database updates, and chartfield set up. Provide guidance to and facilitate transactions for investigators for: hiring staff and students, paying faculty, ordering supplies and/or equipment, processing reimbursements related to travel or miscellaneous expenses, and ensuring that initial fiscal, human resource and procurement transactions follow Federal, State, CSU, and campus policies, as well as sponsor guidelines and award terms and conditions. Participate in the coordination of all other post-award activities for ORSP, including but not limited to: award spend-down and projections, maintenance of ORSP master list of current grants, processing no cost extensions, and close out procedures (both internal and sponsor requirements). Manage initial and ongoing training for faculty investigators and grant-funded staff. Compliance: Ensure day-to-day processing of compliance-related documents and requirements are completed for pre- and post-award operations. In cooperation with the pre and post award teams, verify that compliance-related regulatory requirements are met with regard to cost-share, effort reporting and sub recipient monitoring. Maintain tracking of compliance-related documentation to determine due dates and fulfillment of semi-annual reporting and certification requirements. Remain informed about changes to laws and policies governing research and sponsored program administration and work with other ORSP staff to ensure that Cal State East Bay policies and procedures are followed. Serve as a resource or mentor for PIs, project staff, and staff within ORSP for grant administrative and compliance issues and serve as a key contact for post-award grant administration questions and inquiries. Help generate shared understanding in the campus community about issues pertaining to adherence with the complexities of post-award administrative requirements, via workshops and resources posted on the ORSP website. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Some knowledge and understanding of pre- and post-award requirements, government operations, and principles applicable to contracts and grants, including the Cal State East Bay Foundation or similar auxiliary, CSU requirements, and processes. Excellent verbal and written communication skills. Highly developed critical thinking and analytical skills. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Comfortable with the extensive use of a variety of technologies including, but not limited to: Microsoft Office suite, Excel, Google, and other applicable software packages. Familiarity with commonly utilized grants office software preferred. Anticipate, plan and organize the work of teams collaborating on grant proposals and to foresee any issues. Prioritize tasks, work independently, maintain confidentiality, and take the initiative to improve upon current operations, including written procedures, processes, forms, and web page presence. Ability to represent the university and partnership well in internal and external interactions. Must be detail-oriented and can proof written materials that will be distributed among campus constituencies. Work in a fast-paced environment and handle multiple deadlines and tasks with diplomacy. Ability to solve problems without direct guidance or direction. Develop and analyze complex multi-year proposals, including all parts. Ability to supervise individuals. Knowledge/ability to apply OMB circulars, Federal Regulations, e.g. 2-CFR-200, CSU Executive Orders, Foundation policies/procedures, and other relevant regulations. Preferred Skills and Knowledge Experience and knowledge of higher education, development practices, and the development of grant budgets. At least one or more years of experience in grants/contracts development or in accounting or payroll at a university or other similar non-profit organization. At least one year of experience with proposal development and writing or similar, and some knowledge with the public and private grant-making agencies and organizations. Physical Requirements: Must be able to lift 10 lbs. Must be able to sit for extended periods of time. Visual acuity associated with concentrated computer use. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Feb 23 2024 Pacific Standard Time Applications close: May 24 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $4,500.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist - Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the Office of Research and Sponsored Programs' (ORSP) Director of Grant Administration, the Sponsored Programs Specialist is responsible for supporting proposal development and grant award management including compliance that nurtures institutional systems to expand the University's capacity to attract external funding for the advancement of its mission and strategic commitments. Additionally, this position will partner with University Advancement personnel and other internal stakeholders to identify opportunities and contribute to developing non-governmental/private foundation grant proposals, support adapting narratives for gift seeking, and other forms of philanthropic engagement to enhance Research, Scholarship and Creative Activities (RSCA), student training, and outreach projects. As part of the ORSP team that interfaces with the Advancement team, the Sponsored Programs Specialist assists the AVP of ORSP and Principal Investigators (PIs) with identifying grant opportunities that align with internal resources, expertise, and priorities. The role also assists faculty with the timely submission of proposals to external entities including non-governmental/private foundations and responds to queries from all sponsors including private sponsors by collaborating with the University Advancement team. Responsibilities Pre-award Functions: Review and provide clarification on funder’s guidelines to the PIs. This also includes attending occasional webinars and other information sessions organized by the funders. For non-governmental/private foundation grants, assess whether a given opportunity is a gift or a grant by using the internal checklist in collaboration with the ORSP team and determine whether ORSP or Advancement is the primary campus unit to handle the pre- and post-award duties. Assist PIs with the development of budget, budget narratives, and other components that are the responsibility of the ORSP for all assigned grants. Serve as a liaison between ORSP and University Advancement to help the university leverage private donors or foundation opportunities to enhance Research, Scholarship, and Creative Activities (RSCA) through extramural grant seeking. Collaborate with assigned University Advancement personnel to prepare responses to private and foundation opportunities, contribute to development and submission of required paperwork, grant proposals, narratives for gift seeking, and other forms of philanthropic engagement to enhance RSCA, student training, and outreach. Post-award Functions: Award Transition Help Transition Awards from Pre- to Post. Maintains compliance, carries out pre- to post-award transitions in collaboration with ORSP colleagues. Award Administration Administer assigned new grant awards and the initial set-up and launch of funded projects. Using judgment and discretion that is reflective of one with professional grant administration knowledge, complete all documentation and requirements to transition funded proposals into awards, which may include (among other tasks): budget revisions, contract negotiation, subaward agreement setup, interface with IRB/IACUC/Biohazard committees and/or other campus units, database updates, and chartfield set up. Provide guidance to and facilitate transactions for investigators for: hiring staff and students, paying faculty, ordering supplies and/or equipment, processing reimbursements related to travel or miscellaneous expenses, and ensuring that initial fiscal, human resource and procurement transactions follow Federal, State, CSU, and campus policies, as well as sponsor guidelines and award terms and conditions. Participate in the coordination of all other post-award activities for ORSP, including but not limited to: award spend-down and projections, maintenance of ORSP master list of current grants, processing no cost extensions, and close out procedures (both internal and sponsor requirements). Manage initial and ongoing training for faculty investigators and grant-funded staff. Compliance: Ensure day-to-day processing of compliance-related documents and requirements are completed for pre- and post-award operations. In cooperation with the pre and post award teams, verify that compliance-related regulatory requirements are met with regard to cost-share, effort reporting and sub recipient monitoring. Maintain tracking of compliance-related documentation to determine due dates and fulfillment of semi-annual reporting and certification requirements. Remain informed about changes to laws and policies governing research and sponsored program administration and work with other ORSP staff to ensure that Cal State East Bay policies and procedures are followed. Serve as a resource or mentor for PIs, project staff, and staff within ORSP for grant administrative and compliance issues and serve as a key contact for post-award grant administration questions and inquiries. Help generate shared understanding in the campus community about issues pertaining to adherence with the complexities of post-award administrative requirements, via workshops and resources posted on the ORSP website. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Some knowledge and understanding of pre- and post-award requirements, government operations, and principles applicable to contracts and grants, including the Cal State East Bay Foundation or similar auxiliary, CSU requirements, and processes. Excellent verbal and written communication skills. Highly developed critical thinking and analytical skills. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Comfortable with the extensive use of a variety of technologies including, but not limited to: Microsoft Office suite, Excel, Google, and other applicable software packages. Familiarity with commonly utilized grants office software preferred. Anticipate, plan and organize the work of teams collaborating on grant proposals and to foresee any issues. Prioritize tasks, work independently, maintain confidentiality, and take the initiative to improve upon current operations, including written procedures, processes, forms, and web page presence. Ability to represent the university and partnership well in internal and external interactions. Must be detail-oriented and can proof written materials that will be distributed among campus constituencies. Work in a fast-paced environment and handle multiple deadlines and tasks with diplomacy. Ability to solve problems without direct guidance or direction. Develop and analyze complex multi-year proposals, including all parts. Ability to supervise individuals. Knowledge/ability to apply OMB circulars, Federal Regulations, e.g. 2-CFR-200, CSU Executive Orders, Foundation policies/procedures, and other relevant regulations. Preferred Skills and Knowledge Experience and knowledge of higher education, development practices, and the development of grant budgets. At least one or more years of experience in grants/contracts development or in accounting or payroll at a university or other similar non-profit organization. At least one year of experience with proposal development and writing or similar, and some knowledge with the public and private grant-making agencies and organizations. Physical Requirements: Must be able to lift 10 lbs. Must be able to sit for extended periods of time. Visual acuity associated with concentrated computer use. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Feb 23 2024 Pacific Standard Time Applications close: May 24 2024 Pacific Daylight Time Closing Date/Time:
TEXAS PARKS AND WILDLIFE
Austin, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Grant Specialist l-V Army No Military Crosswalk. Qualified veterans are encouraged to apply. Grant Specialist l-V Navy No Military Crosswalk. Qualified veterans are encouraged to apply. Grant Specialist l-V Coast Guard No Military Crosswalk. Qualified veterans are encouraged to apply. Grant Specialist l-V Marine Corps No Military Crosswalk. Qualified veterans are encouraged to apply. Grant Specialist l-V Air Force No Military Crosswalk. Qualified veterans are encouraged to apply. *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Dana Lagarde, (512) 389-8175 PHYSICAL WORK ADDRESS: 1340 Airport Commerce Drive, Bldg. 6, Suite A, Austin, TX 78741 GENERAL DESCRIPTION: Under the direction of the Recreation Grants Director, the Community Outdoor Outreach Program Grant Manager is responsible for administering statewide outreach grant programs. Performs highly advanced (senior-level) grant development, coordination, and administration work involving preparing, maintaining, and reporting of grants. Evaluates grant applications to determine appropriateness of grant or compliance with requirements and standards. Serves as a subject matter expert and as a liaison between sub-recipients and the State of Texas. Supervises others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from an accredited four-year college or university with a Bachelor's degree. Experience: Three years experience in the administration, development, coordination, and monitoring of state or federal grants. . Licensure: Must possess or be able to obtain, within 30 days of employment, a valid class "C" Texas driver's license. NOTE: Retention of position is contingent upon obtaining and maintaining required license. ACCEPTABLE SUBSTITUTIONS: Education: One additional year of experience in the administration, development, coordination, and monitoring of state or federal grants may substitute for 30 hours of the required education, with a maximum substitution of 120 semester hours. Experience: Graduation from an accredited college or university with a Master's degree may substitute for one year of the required experience. PREFERRED QUALIFICATIONS: Experience: Supervisory or team lead experience. Experience in outdoor education/recreation, environmental education or program planning. Licensure: Management Concepts Grants Management Certificate; National Grant Management Association (NGMA) Certified Grant Management Specialist certification KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of accepted business principles and practices regarding grant management of state funds; Knowledge of laws and regulations pertaining to grants and contract administration; Knowledge of research and budgeting processes; Knowledge of program planning and development; Skill in the use of a computer and applicable software; Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems; Skill in grant preparation, development, evaluation, and monitoring; Skill in analyzing, writing, reviewing, and editing complex documents; Skill in budget development and monitoring; Ability to manage a statewide pass-through grant program; Ability to devise solutions to administrative problems; Ability to interpret guidelines, policies, procedures, and regulations; Ability to evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements; Ability to communicate effectively; Ability to obtain Management Concepts Grant Management Certificate or NGMA Certified Grant Management Specialist; Ability to build professional relationships with colleagues, public officials, and the general public; Ability to create an inclusive work environment; Ability to evaluate contracts; Ability to oversee and/or supervise the work of others Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to work from 8:00 a.m. to 5:00 p.m. Monday through Friday; This position is suitable to telework two days per week and the candidate may be allowed to telework with supervisor approval; Required to work overtime as necessary; May be required to operate a State vehicle; Required statewide travel 15% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules, and safety procedures; Non-smoking work environment in all State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 9, 2024, 11:59:00 PM
Mar 20, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Grant Specialist l-V Army No Military Crosswalk. Qualified veterans are encouraged to apply. Grant Specialist l-V Navy No Military Crosswalk. Qualified veterans are encouraged to apply. Grant Specialist l-V Coast Guard No Military Crosswalk. Qualified veterans are encouraged to apply. Grant Specialist l-V Marine Corps No Military Crosswalk. Qualified veterans are encouraged to apply. Grant Specialist l-V Air Force No Military Crosswalk. Qualified veterans are encouraged to apply. *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Dana Lagarde, (512) 389-8175 PHYSICAL WORK ADDRESS: 1340 Airport Commerce Drive, Bldg. 6, Suite A, Austin, TX 78741 GENERAL DESCRIPTION: Under the direction of the Recreation Grants Director, the Community Outdoor Outreach Program Grant Manager is responsible for administering statewide outreach grant programs. Performs highly advanced (senior-level) grant development, coordination, and administration work involving preparing, maintaining, and reporting of grants. Evaluates grant applications to determine appropriateness of grant or compliance with requirements and standards. Serves as a subject matter expert and as a liaison between sub-recipients and the State of Texas. Supervises others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from an accredited four-year college or university with a Bachelor's degree. Experience: Three years experience in the administration, development, coordination, and monitoring of state or federal grants. . Licensure: Must possess or be able to obtain, within 30 days of employment, a valid class "C" Texas driver's license. NOTE: Retention of position is contingent upon obtaining and maintaining required license. ACCEPTABLE SUBSTITUTIONS: Education: One additional year of experience in the administration, development, coordination, and monitoring of state or federal grants may substitute for 30 hours of the required education, with a maximum substitution of 120 semester hours. Experience: Graduation from an accredited college or university with a Master's degree may substitute for one year of the required experience. PREFERRED QUALIFICATIONS: Experience: Supervisory or team lead experience. Experience in outdoor education/recreation, environmental education or program planning. Licensure: Management Concepts Grants Management Certificate; National Grant Management Association (NGMA) Certified Grant Management Specialist certification KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of accepted business principles and practices regarding grant management of state funds; Knowledge of laws and regulations pertaining to grants and contract administration; Knowledge of research and budgeting processes; Knowledge of program planning and development; Skill in the use of a computer and applicable software; Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems; Skill in grant preparation, development, evaluation, and monitoring; Skill in analyzing, writing, reviewing, and editing complex documents; Skill in budget development and monitoring; Ability to manage a statewide pass-through grant program; Ability to devise solutions to administrative problems; Ability to interpret guidelines, policies, procedures, and regulations; Ability to evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements; Ability to communicate effectively; Ability to obtain Management Concepts Grant Management Certificate or NGMA Certified Grant Management Specialist; Ability to build professional relationships with colleagues, public officials, and the general public; Ability to create an inclusive work environment; Ability to evaluate contracts; Ability to oversee and/or supervise the work of others Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to work from 8:00 a.m. to 5:00 p.m. Monday through Friday; This position is suitable to telework two days per week and the candidate may be allowed to telework with supervisor approval; Required to work overtime as necessary; May be required to operate a State vehicle; Required statewide travel 15% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules, and safety procedures; Non-smoking work environment in all State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 9, 2024, 11:59:00 PM
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Welcome to an extraordinary opportunity to reshape lives and communities as a Housing Specialist! Placer County is one of the fastest growing areas in California and your talent is needed to get growth right. We are seeking a dedicated individual who thrives on making a positive impact. As a key player on our team, you will be at the forefront of addressing housing challenges, creating sustainable solutions, and fostering vibrant communities. Join us in the pursuit of not just a job, but a calling-an opportunity to transform lives through housing. If you are passionate about making a lasting difference, this is your chance to be the catalyst for change. The Placer County multidisciplinary housing team seeks a full-time Housing Specialist in its Economic Development Division of the County Executive Office. The housing team spans several departments and performs a variety of housing functions. Over the past 20 years, the County and the former Redevelopment Agency have sponsored housing efforts to provide assistance to over 600 affordable housing units, involving both new construction and renovation projects. Current housing activities include managing a housing loan and investment portfolio of more than $33 million dollars. The position includes managing a growing pool of deed-restricted housing units, partnering with for-profit and non-profit housing developers to build new affordable units, coordinating with regional housing partners and stakeholders, supporting innovative housing programs to advance the development of ADUs and multi-family housing products, and launching new programs to provide rental and down payment assistance. Importantly, this position provides critical advocacy to create affordable housing opportunities throughout Placer County. Efforts for this recruitment will be focused in the western region of the county, however, this team member will collaborate with the housing team and provide cross-cutting services countywide. Prior experience managing a loan portfolio in accordance with State and Federal housing assistance programs, in addition to a strong understanding of CDBG or equivalent grant management experience is highly desirable. Applicants must possess strong organizational, writing, communication, analytical, and project management skills. Essential Duties 1. Loan Portfolio Oversight: Oversee a loan portfolio and ensure compliance with loan terms, including loans that continued to be managed as part of the former Placer County Redevelopment Agency portfolio, along with loans issued under HOME First Time Homebuyer and other Housing and Community Development (HCD) programs. 2. Grants Management and Funding Coordination: Lead the development and administration of a comprehensive County-wide grants management program, demonstrating a strong grasp of management and accounting principles for Community Development Block Grant (CDBG) and other HCD funding sources. Collaborate with the team to oversee loan and grant administration programs, actively contributing to the creation of innovative initiatives that address current housing needs. Possessing financial management skills, including securing diverse funding sources such as grants, loans, or public-private partnerships, and effectively managing budgets and financial resources dedicated to housing initiatives, is highly desirable. 3. Reporting and Compliance: Monitor and report on the Housing program portfolio in accordance with grant, loan, or State and federal regulations, including preparation of regular reports to meet guidelines. 4. Policy Development: The candidate should possess the ability to comprehend and interpret housing legislation and case law impacting the County's housing programs. Additionally, they must demonstrate proficiency in analyzing and problem-solving within a cross-functional team, addressing housing policy and implementation challenges within the context of a local jurisdiction. 5. Communication and Engagement: The candidate should possess excellent communication skills, fostering positive relationships with State, federal, private, and public agencies, elected officials, other county departments, and the public. They are expected to represent the County to external agencies and organizations, actively engage in community and professional groups, committees, and offer technical assistance as needed. This classification is scheduled to receive general wage increase of 4% in July 2024. This recruitment is open until filled. Interested applicants are encouraged to apply immediately. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To plan, organize, and perform difficult and complex administrative, technical, and professional duties pertaining to the production and monitoring of housing construction and the County's housing rehabilitation programs; market housing programs in targeted areas; assist with the preparation and implementation of the Placer County Housing Element, and perform related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisory or management personnel. May exercise direct supervision over professional, clerical, or technical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include but are not limited to: Inspect housing units and monitor work for compliance with the development agreement or loan. Oversee the loan portfolio to ensure compliance with loan terms. Monitor and report on the Housing program portfolio pursuant to the requirements of the grant, loan or State and federal regulations. Develop and administer a County-wide grants management program. Review all development housing proposals in the unincorporated areas of the County and recommend developer obligations and mitigation measures. Manage escrow closings for housing loans to ensure compliance with local, state, and federal regulations. Prepare monthly, quarterly and annual financial, and monitoring reports to meet state and federal guidelines. Inspect rehabilitation work; approve and process payment requests; prepare and process lien releases; and record documents as required. Coordinate with partner agencies such as the Sacramento Area Council of Governments (SACOG) on matters related to housing, population/employment forecasting and land use, air quality and transportation policies affecting the County's Housing Element's programs and policies. Conduct compliance monitoring of County housing policies regarding employee housing currently required pursuant to active and proposed entitlements including developer agreements. Identify funding sources such as grants and loans for housing projects and housing programs throughout the County. Market Community Development Block Grants (CDBG) and other housing programs by creating and distributing fliers, placing advertisements in papers, collaborating with developers to promote programs and reach out to potential applicants. Market and coordinate funding of various federal and state homebuyer and housing rehabilitation programs to ensure successful implementation. Research and analyze the feasibility of the adoption of a consolidated plan that will allow the County to transition to entitlement status for federal funds. Work with County departments in determining housing policy and program implementation including the preparation of new housing elements. Analyze housing legislation and case law affecting the County's housing programs. Coordinate grant programs, weatherization, loan funds for rehabilitation program elements. Prepare necessary reports and documents for loan review. Build and maintain positive working relationships with state, federal, private, and public agencies, co-workers, other County employees, and the public using principles of good customer service. Represent the County to outside agencies and organizations; participate in outside community and professional groups and committees and provide technical assistance as necessary. Perform related duties as assigned. WORKING CONDITIONS Work is performed in both an indoor office environment with controlled temperature conditions and in the field requiring travel to various locations throughout the County in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Four (4) years of professional experience in Community Development, Economic Development, Planning, or a Housing Agency involving planning, development, financing, negotiation, and implementation and monitoring of development agreements and contracts with developers. Training: Equivalent to a bachelor’s degree from an accredited college or university with major course work in finance, economics, planning, public administration, or closely related field. Required License or Certificate: May need to possess a valid driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department. NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Affordable housing programs including development, rehabilitation, public/private finance, redevelopment, and other related programs. CDBG and other state and federal housing assistance programs, and related application policies and procedures including reporting requirements. Housing processes and activities; technical components of redevelopment as related to housing finance programs. Advanced principles of financial administration, including public and private budgeting, financial forecasting, and financial analysis. Land use regulations and procedures and other laws directly affecting housing including State Housing and Community Development laws and the California Environmental Quality Act (CEQA). Principles and practices of land development project management. Pertinent local, state, and federal rules, regulation and laws. Principles and practices of policy development and implementation. Principles and practices of business correspondence and report writing. Principles and practices of supervision, training, and staff management. Principles and practices of project administration and supervision, resources allocation, planning and budget procedures and techniques. Ability to: On a continuous basis, know and understand all aspects of the job; read, analyze, interpret, understand, recall, and explain work papers, technical reports, special projects, laws, rules, policies, procedures, regulations, and codes; problem solve issues; focus on a single task for long periods of time; work with frequent interruptions; identify, collect, evaluate, analyze, and interpret complex information and data from a variety of sources; work under time pressure and complete a high volume of tasks. On a continuous basis, sit at a desk or in meetings for long periods of time. Intermittently walk, stand, bend, twist, squat, and reach to access equipment and files in the office and field; perform simple grasping, pushing, pulling, and fine manipulation; speak, use telephone, write, and use a keyboard to communicate or to enter/retrieve data from a computer see and hear with sufficient acuity to perform essential job functions; and lift light weight. Manage housing development projects. Plan, organize, and direct a comprehensive integrated County affordable housing program including development, rehabilitation, and other related activities. Prepare, analyze, and administer a program budget. Plan, organize, and secure public and private financing required for housing development projects. Interpret, analyze, and explain complex financing and housing programs. Effectively negotiate and administer contracts and agreements. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Prepare Requests for Proposals and Qualifications from qualified developers for affordable housing projects and review related responses from developers. Inspect and evaluate potential housing sites and construction activity. Supervise, direct, organize, prioritize, and evaluate the work of others. Communicate effectively and persuasively in both verbal and written form. Gain cooperation through discussion and persuasion. Establish and maintain effective working relationships with those contacted in course of work, such as professionals in the housing and financing industries, public officials from all levels of government and the general public. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: Open Until Filled
Mar 07, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Welcome to an extraordinary opportunity to reshape lives and communities as a Housing Specialist! Placer County is one of the fastest growing areas in California and your talent is needed to get growth right. We are seeking a dedicated individual who thrives on making a positive impact. As a key player on our team, you will be at the forefront of addressing housing challenges, creating sustainable solutions, and fostering vibrant communities. Join us in the pursuit of not just a job, but a calling-an opportunity to transform lives through housing. If you are passionate about making a lasting difference, this is your chance to be the catalyst for change. The Placer County multidisciplinary housing team seeks a full-time Housing Specialist in its Economic Development Division of the County Executive Office. The housing team spans several departments and performs a variety of housing functions. Over the past 20 years, the County and the former Redevelopment Agency have sponsored housing efforts to provide assistance to over 600 affordable housing units, involving both new construction and renovation projects. Current housing activities include managing a housing loan and investment portfolio of more than $33 million dollars. The position includes managing a growing pool of deed-restricted housing units, partnering with for-profit and non-profit housing developers to build new affordable units, coordinating with regional housing partners and stakeholders, supporting innovative housing programs to advance the development of ADUs and multi-family housing products, and launching new programs to provide rental and down payment assistance. Importantly, this position provides critical advocacy to create affordable housing opportunities throughout Placer County. Efforts for this recruitment will be focused in the western region of the county, however, this team member will collaborate with the housing team and provide cross-cutting services countywide. Prior experience managing a loan portfolio in accordance with State and Federal housing assistance programs, in addition to a strong understanding of CDBG or equivalent grant management experience is highly desirable. Applicants must possess strong organizational, writing, communication, analytical, and project management skills. Essential Duties 1. Loan Portfolio Oversight: Oversee a loan portfolio and ensure compliance with loan terms, including loans that continued to be managed as part of the former Placer County Redevelopment Agency portfolio, along with loans issued under HOME First Time Homebuyer and other Housing and Community Development (HCD) programs. 2. Grants Management and Funding Coordination: Lead the development and administration of a comprehensive County-wide grants management program, demonstrating a strong grasp of management and accounting principles for Community Development Block Grant (CDBG) and other HCD funding sources. Collaborate with the team to oversee loan and grant administration programs, actively contributing to the creation of innovative initiatives that address current housing needs. Possessing financial management skills, including securing diverse funding sources such as grants, loans, or public-private partnerships, and effectively managing budgets and financial resources dedicated to housing initiatives, is highly desirable. 3. Reporting and Compliance: Monitor and report on the Housing program portfolio in accordance with grant, loan, or State and federal regulations, including preparation of regular reports to meet guidelines. 4. Policy Development: The candidate should possess the ability to comprehend and interpret housing legislation and case law impacting the County's housing programs. Additionally, they must demonstrate proficiency in analyzing and problem-solving within a cross-functional team, addressing housing policy and implementation challenges within the context of a local jurisdiction. 5. Communication and Engagement: The candidate should possess excellent communication skills, fostering positive relationships with State, federal, private, and public agencies, elected officials, other county departments, and the public. They are expected to represent the County to external agencies and organizations, actively engage in community and professional groups, committees, and offer technical assistance as needed. This classification is scheduled to receive general wage increase of 4% in July 2024. This recruitment is open until filled. Interested applicants are encouraged to apply immediately. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To plan, organize, and perform difficult and complex administrative, technical, and professional duties pertaining to the production and monitoring of housing construction and the County's housing rehabilitation programs; market housing programs in targeted areas; assist with the preparation and implementation of the Placer County Housing Element, and perform related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisory or management personnel. May exercise direct supervision over professional, clerical, or technical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include but are not limited to: Inspect housing units and monitor work for compliance with the development agreement or loan. Oversee the loan portfolio to ensure compliance with loan terms. Monitor and report on the Housing program portfolio pursuant to the requirements of the grant, loan or State and federal regulations. Develop and administer a County-wide grants management program. Review all development housing proposals in the unincorporated areas of the County and recommend developer obligations and mitigation measures. Manage escrow closings for housing loans to ensure compliance with local, state, and federal regulations. Prepare monthly, quarterly and annual financial, and monitoring reports to meet state and federal guidelines. Inspect rehabilitation work; approve and process payment requests; prepare and process lien releases; and record documents as required. Coordinate with partner agencies such as the Sacramento Area Council of Governments (SACOG) on matters related to housing, population/employment forecasting and land use, air quality and transportation policies affecting the County's Housing Element's programs and policies. Conduct compliance monitoring of County housing policies regarding employee housing currently required pursuant to active and proposed entitlements including developer agreements. Identify funding sources such as grants and loans for housing projects and housing programs throughout the County. Market Community Development Block Grants (CDBG) and other housing programs by creating and distributing fliers, placing advertisements in papers, collaborating with developers to promote programs and reach out to potential applicants. Market and coordinate funding of various federal and state homebuyer and housing rehabilitation programs to ensure successful implementation. Research and analyze the feasibility of the adoption of a consolidated plan that will allow the County to transition to entitlement status for federal funds. Work with County departments in determining housing policy and program implementation including the preparation of new housing elements. Analyze housing legislation and case law affecting the County's housing programs. Coordinate grant programs, weatherization, loan funds for rehabilitation program elements. Prepare necessary reports and documents for loan review. Build and maintain positive working relationships with state, federal, private, and public agencies, co-workers, other County employees, and the public using principles of good customer service. Represent the County to outside agencies and organizations; participate in outside community and professional groups and committees and provide technical assistance as necessary. Perform related duties as assigned. WORKING CONDITIONS Work is performed in both an indoor office environment with controlled temperature conditions and in the field requiring travel to various locations throughout the County in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Four (4) years of professional experience in Community Development, Economic Development, Planning, or a Housing Agency involving planning, development, financing, negotiation, and implementation and monitoring of development agreements and contracts with developers. Training: Equivalent to a bachelor’s degree from an accredited college or university with major course work in finance, economics, planning, public administration, or closely related field. Required License or Certificate: May need to possess a valid driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department. NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Affordable housing programs including development, rehabilitation, public/private finance, redevelopment, and other related programs. CDBG and other state and federal housing assistance programs, and related application policies and procedures including reporting requirements. Housing processes and activities; technical components of redevelopment as related to housing finance programs. Advanced principles of financial administration, including public and private budgeting, financial forecasting, and financial analysis. Land use regulations and procedures and other laws directly affecting housing including State Housing and Community Development laws and the California Environmental Quality Act (CEQA). Principles and practices of land development project management. Pertinent local, state, and federal rules, regulation and laws. Principles and practices of policy development and implementation. Principles and practices of business correspondence and report writing. Principles and practices of supervision, training, and staff management. Principles and practices of project administration and supervision, resources allocation, planning and budget procedures and techniques. Ability to: On a continuous basis, know and understand all aspects of the job; read, analyze, interpret, understand, recall, and explain work papers, technical reports, special projects, laws, rules, policies, procedures, regulations, and codes; problem solve issues; focus on a single task for long periods of time; work with frequent interruptions; identify, collect, evaluate, analyze, and interpret complex information and data from a variety of sources; work under time pressure and complete a high volume of tasks. On a continuous basis, sit at a desk or in meetings for long periods of time. Intermittently walk, stand, bend, twist, squat, and reach to access equipment and files in the office and field; perform simple grasping, pushing, pulling, and fine manipulation; speak, use telephone, write, and use a keyboard to communicate or to enter/retrieve data from a computer see and hear with sufficient acuity to perform essential job functions; and lift light weight. Manage housing development projects. Plan, organize, and direct a comprehensive integrated County affordable housing program including development, rehabilitation, and other related activities. Prepare, analyze, and administer a program budget. Plan, organize, and secure public and private financing required for housing development projects. Interpret, analyze, and explain complex financing and housing programs. Effectively negotiate and administer contracts and agreements. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Prepare Requests for Proposals and Qualifications from qualified developers for affordable housing projects and review related responses from developers. Inspect and evaluate potential housing sites and construction activity. Supervise, direct, organize, prioritize, and evaluate the work of others. Communicate effectively and persuasively in both verbal and written form. Gain cooperation through discussion and persuasion. Establish and maintain effective working relationships with those contacted in course of work, such as professionals in the housing and financing industries, public officials from all levels of government and the general public. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: Open Until Filled
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview: The Contract Management Specialist II will perform contract compliance and monitoring activities in conjunction with other members of the team. Duties include financial, performance, and administrative compliance reviews in accordance with contract terms and conditions, which may include corrective action and recommendations for contract termination. Performs work requiring skills in interpreting and applying contract requirements, financial and performance document review and data analysis, identifying, summarizing, and communicating information to a variety of audiences, and writing formal reports. The role may also be required to perform other duties as business needs require. Telework options may be available after the initial probationary period. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. A résumé is also required but will not substitute for a complete COA employment application. When completing the City of Austin employment application, the Work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. If you are selected to interview: This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Pay Range $26.26 - $31.45 Hours Monday - Friday: 8:00 a.m. - 5:00 p.m. Telework options may be available in alignment with City of Austin and Austin Public Health telework policy. Job Close Date 04/01/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 7201 Levander Loops, Austin, TX 78702 Preferred Qualifications Preferred Experience: Experience in managing and/or monitoring social service programs or contracts, including financial and performance management. Experience or certification in finance or accounting. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations). Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid. Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues. Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts and/or coordinates site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Responsibilities - Supervision and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices regulations, policies and techniques. Knowledge of contract language, terms, conditions etc. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to evaluate contractor performance. Ability to establish and maintain good working relationships with other city employees and the public. Ability to write specific terms or conditions for contracts. Ability to resolve non-complex contractual problems. Ability to work with frequent interruptions and changes in priorities. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes No * How many years of experience do you have with Social Services contract compliance? Please describe your experience. (Open Ended Question) * How many years of experience with accounting software, general ledger knowledge and general accounting principles do you possess? None 1-2 years 2-3 years 3-4 years More than 4 years * Summarize your experience in developing/monitoring budgets and performance measures. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Mar 19, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview: The Contract Management Specialist II will perform contract compliance and monitoring activities in conjunction with other members of the team. Duties include financial, performance, and administrative compliance reviews in accordance with contract terms and conditions, which may include corrective action and recommendations for contract termination. Performs work requiring skills in interpreting and applying contract requirements, financial and performance document review and data analysis, identifying, summarizing, and communicating information to a variety of audiences, and writing formal reports. The role may also be required to perform other duties as business needs require. Telework options may be available after the initial probationary period. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. A résumé is also required but will not substitute for a complete COA employment application. When completing the City of Austin employment application, the Work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. If you are selected to interview: This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Pay Range $26.26 - $31.45 Hours Monday - Friday: 8:00 a.m. - 5:00 p.m. Telework options may be available in alignment with City of Austin and Austin Public Health telework policy. Job Close Date 04/01/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 7201 Levander Loops, Austin, TX 78702 Preferred Qualifications Preferred Experience: Experience in managing and/or monitoring social service programs or contracts, including financial and performance management. Experience or certification in finance or accounting. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations). Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid. Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues. Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts and/or coordinates site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Responsibilities - Supervision and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices regulations, policies and techniques. Knowledge of contract language, terms, conditions etc. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to evaluate contractor performance. Ability to establish and maintain good working relationships with other city employees and the public. Ability to write specific terms or conditions for contracts. Ability to resolve non-complex contractual problems. Ability to work with frequent interruptions and changes in priorities. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience. Experience may substitute for the education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes No * How many years of experience do you have with Social Services contract compliance? Please describe your experience. (Open Ended Question) * How many years of experience with accounting software, general ledger knowledge and general accounting principles do you possess? None 1-2 years 2-3 years 3-4 years More than 4 years * Summarize your experience in developing/monitoring budgets and performance measures. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
SUMMARY PURPOSE OF POSITION The Finance Specialist will perform a wide variety of accounting work in accounts payable and general accounting. This at-will employment will be for a limited term of up to, but not to exceed, 999 hours in a fiscal year (July 1-June 30) or six (6) months, whichever comes first. TO APPLY: This is a continuous recruitment, with the first review of applications beginning April 8, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the career level of the Financial Specialist series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles No formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities . Accurate data entry of invoices, check requests and expense reports into the accounts payable module. Ensure compliance with applicable Authority and department policies. Proactively monitor invoice status and resolve issues to ensure timely payment to vendors. Ensure the efficient utilization of the payables system, taking advantage of system capabilities. Enter and audit invoices or bills for compliance against purchase orders and requisitions. Track and monitor deposits ensuring that all projects have sufficient capital on hand for funding. Prepare routine correspondence, including collection correspondence to vendors, businesses, or the public. Determining penalties and delinquencies. Respond to requests for project closeout and perform final reconciliation documentation with applicable invoice or refund processes. Prepare closeout form for projects and updates Oracle accordingly. Review additions and extensions on all bills and invoices, verify authorization for payment and assigns priority. Verify data entry into financial system from source documents by means of sight verification and system on-line edit procedures. Verify state sales and use taxes, freight and shipping charges, payment terms and discounting on all bills submitted for payment. Provide user support to inquiries providing explanation of established procedures and work unit policies. Develop and maintain strong working relationships to facilitate achievement of department goals. Manage accounts payable email box. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS MINIMUM QUALIFICATIONS Education and Experience Associates degree in Accounting, Economics, Business or a related degree A minimum of four (4) years of work experience performing accounting work in accounts payable, accounts receivable and general accounting. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years is required. Knowledge, Skills, and Abilities Knowledge of : Accounting principles, practices and financial recordkeeping SCRRA’s purchase order system Sales tax, use tax and freight rules 1099 filing rules Skilled in : Use of Microsoft Office Use of Oracle Ability to : Explain and help affected parties solve payment issues Manage time effectively Create Accounts Payable journals Provide customer service PHYSICAL REQUIREMENTS Transition between standing, walking and sitting at varying lengths of time Climb or balance and stoop, kneel, crouch or crawl Use hands to finger, handle, feel and grasp tools to perform the duties of the position Ability to lift, hold and move objects up to 25lbs. Hear and perceive the nature of sounds Listen and express or exchange ideas by means of spoken words Visual acuity Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Mar 26, 2024
Temporary
SUMMARY PURPOSE OF POSITION The Finance Specialist will perform a wide variety of accounting work in accounts payable and general accounting. This at-will employment will be for a limited term of up to, but not to exceed, 999 hours in a fiscal year (July 1-June 30) or six (6) months, whichever comes first. TO APPLY: This is a continuous recruitment, with the first review of applications beginning April 8, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the career level of the Financial Specialist series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles No formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities . Accurate data entry of invoices, check requests and expense reports into the accounts payable module. Ensure compliance with applicable Authority and department policies. Proactively monitor invoice status and resolve issues to ensure timely payment to vendors. Ensure the efficient utilization of the payables system, taking advantage of system capabilities. Enter and audit invoices or bills for compliance against purchase orders and requisitions. Track and monitor deposits ensuring that all projects have sufficient capital on hand for funding. Prepare routine correspondence, including collection correspondence to vendors, businesses, or the public. Determining penalties and delinquencies. Respond to requests for project closeout and perform final reconciliation documentation with applicable invoice or refund processes. Prepare closeout form for projects and updates Oracle accordingly. Review additions and extensions on all bills and invoices, verify authorization for payment and assigns priority. Verify data entry into financial system from source documents by means of sight verification and system on-line edit procedures. Verify state sales and use taxes, freight and shipping charges, payment terms and discounting on all bills submitted for payment. Provide user support to inquiries providing explanation of established procedures and work unit policies. Develop and maintain strong working relationships to facilitate achievement of department goals. Manage accounts payable email box. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS MINIMUM QUALIFICATIONS Education and Experience Associates degree in Accounting, Economics, Business or a related degree A minimum of four (4) years of work experience performing accounting work in accounts payable, accounts receivable and general accounting. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years is required. Knowledge, Skills, and Abilities Knowledge of : Accounting principles, practices and financial recordkeeping SCRRA’s purchase order system Sales tax, use tax and freight rules 1099 filing rules Skilled in : Use of Microsoft Office Use of Oracle Ability to : Explain and help affected parties solve payment issues Manage time effectively Create Accounts Payable journals Provide customer service PHYSICAL REQUIREMENTS Transition between standing, walking and sitting at varying lengths of time Climb or balance and stoop, kneel, crouch or crawl Use hands to finger, handle, feel and grasp tools to perform the duties of the position Ability to lift, hold and move objects up to 25lbs. Hear and perceive the nature of sounds Listen and express or exchange ideas by means of spoken words Visual acuity Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
County of Mendocino, CA
Ukiah, California, United States
The Position The current vacancy is in Ukiah with the Sheriff's Office. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Under general supervision, is responsible for researching, analyzing, and developing recommendations related to a variety of programs, coordinating the development and implementation of program or operational changes; monitoring program contracts, grants, progress, budget, and regulation compliance; acting as the technical program expert; and performing other program related work as required. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications Duties may include, but are not limited to, the following: Develop, implement, and maintain a program; identify program needs; draft and monitor program goals; ensure proper allocation of resources; and conduct training sessions. Analyze new and revised legislation, which govern program area in order to determine impact upon operations. Evaluate existing operations and procedures within an assigned program area. Conduct studies to collect data and make recommendations for procedural or organizational changes; plan and implement program changes with required resources. Develop and review departmental policies and procedures to ensure compliance with State and federal legislation, regulations, and directives. Prepare and monitor the program budget and work plans including reviewing project budgets, billing statements, and authorizing payments. Track progress of clients and performs follow up visits; ensure and maintain the confidentiality of health information on clients; audit records to ensure program compliance with quality of care; maintain ongoing support and contact with clients. Research, apply for, and manage grants and grant funding sources; prepare and manage program related contracts and MOUs. Compose, organize, and revise program reports, policies, and procedure manuals; plan and coordinate the development of new and revised programs, contracts, and interagency agreements with department staff, other County departments, and community agencies. Act as technical expert and resource person to staff regarding program policies and procedures; facilitates group process, mediation, and negotiation functions. Research, analyze, and prepare recommendations regarding special projects. Act as department liaison with various agencies and departments on issues concerning the program(s); may serve as departmental representative on various committees and at meetings. Attend meetings with various community and volunteer groups; coordinate and schedule presentations; advertise program services. Participates in staff and professional meetings to discuss progress and conduct program planning. Prepare and submit various mandated financial, operational, and statistical reports. Perform related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: Depending upon area of assignment, may require experience and education in a specific field or area such as: Mental Health, Public Health, etc. One year of experience performing professional program work performing duties similar to those performed as a Program Specialist I, AND a bachelor's degree from an accredited college or university with a degree in public or business administration, or related field. Note: An additional two years of qualifying experience may substitute for the required education. Licenses and Certifications: Valid State Driver's License Knowledge, Skills, and Abilities Knowledge of: Functions, principles, and operation of public administration programs. Applicable state, federal, and local ordinances, laws, rules and regulations and legislative issues; with particular emphasis on compliance requirements and funding allocations. Available sources of public assistance program laws, legislation, rules, and regulations. Principles of planning, organization, research, and analysis. Interviewing techniques Grant writing and application processes. Community resources and health education techniques. Setting and obtaining program goals. Principles of training and development. Skill in and Ability to: Analyze, evaluate and diagnose situations and adopt effective courses of action. Interpret new and revised regulations and project probable impacts to the program. Develop, revise, and implement departmental operating polices and procedures. Define organizational, procedural, and resource allocation problems. Collect, organize, and evaluate pertinent data, define and validate conclusions, identify alternative solutions, and project consequences of decisions and recommendations. Prepare clear, concise, and complete reports, correspondence, directives, and manuals. Speak effectively in groups and in individual situations. Establish and maintain effective line of communication and working relationships at all organizational levels. Using tact, discretion, initiative and judgment within established guidelines. Give and follow oral and written instructions. Work under conditions of changing priorities and tight time schedules. While performing the essential functions of this job, the incumbent is regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear. Lift and carry, push and/or pull, or move items weighing up to 25 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION,AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regardingEmployee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 4/3/2024 11:59 PM Pacific
Mar 20, 2024
Full Time
The Position The current vacancy is in Ukiah with the Sheriff's Office. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Under general supervision, is responsible for researching, analyzing, and developing recommendations related to a variety of programs, coordinating the development and implementation of program or operational changes; monitoring program contracts, grants, progress, budget, and regulation compliance; acting as the technical program expert; and performing other program related work as required. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications Duties may include, but are not limited to, the following: Develop, implement, and maintain a program; identify program needs; draft and monitor program goals; ensure proper allocation of resources; and conduct training sessions. Analyze new and revised legislation, which govern program area in order to determine impact upon operations. Evaluate existing operations and procedures within an assigned program area. Conduct studies to collect data and make recommendations for procedural or organizational changes; plan and implement program changes with required resources. Develop and review departmental policies and procedures to ensure compliance with State and federal legislation, regulations, and directives. Prepare and monitor the program budget and work plans including reviewing project budgets, billing statements, and authorizing payments. Track progress of clients and performs follow up visits; ensure and maintain the confidentiality of health information on clients; audit records to ensure program compliance with quality of care; maintain ongoing support and contact with clients. Research, apply for, and manage grants and grant funding sources; prepare and manage program related contracts and MOUs. Compose, organize, and revise program reports, policies, and procedure manuals; plan and coordinate the development of new and revised programs, contracts, and interagency agreements with department staff, other County departments, and community agencies. Act as technical expert and resource person to staff regarding program policies and procedures; facilitates group process, mediation, and negotiation functions. Research, analyze, and prepare recommendations regarding special projects. Act as department liaison with various agencies and departments on issues concerning the program(s); may serve as departmental representative on various committees and at meetings. Attend meetings with various community and volunteer groups; coordinate and schedule presentations; advertise program services. Participates in staff and professional meetings to discuss progress and conduct program planning. Prepare and submit various mandated financial, operational, and statistical reports. Perform related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: Depending upon area of assignment, may require experience and education in a specific field or area such as: Mental Health, Public Health, etc. One year of experience performing professional program work performing duties similar to those performed as a Program Specialist I, AND a bachelor's degree from an accredited college or university with a degree in public or business administration, or related field. Note: An additional two years of qualifying experience may substitute for the required education. Licenses and Certifications: Valid State Driver's License Knowledge, Skills, and Abilities Knowledge of: Functions, principles, and operation of public administration programs. Applicable state, federal, and local ordinances, laws, rules and regulations and legislative issues; with particular emphasis on compliance requirements and funding allocations. Available sources of public assistance program laws, legislation, rules, and regulations. Principles of planning, organization, research, and analysis. Interviewing techniques Grant writing and application processes. Community resources and health education techniques. Setting and obtaining program goals. Principles of training and development. Skill in and Ability to: Analyze, evaluate and diagnose situations and adopt effective courses of action. Interpret new and revised regulations and project probable impacts to the program. Develop, revise, and implement departmental operating polices and procedures. Define organizational, procedural, and resource allocation problems. Collect, organize, and evaluate pertinent data, define and validate conclusions, identify alternative solutions, and project consequences of decisions and recommendations. Prepare clear, concise, and complete reports, correspondence, directives, and manuals. Speak effectively in groups and in individual situations. Establish and maintain effective line of communication and working relationships at all organizational levels. Using tact, discretion, initiative and judgment within established guidelines. Give and follow oral and written instructions. Work under conditions of changing priorities and tight time schedules. While performing the essential functions of this job, the incumbent is regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear. Lift and carry, push and/or pull, or move items weighing up to 25 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION,AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regardingEmployee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 4/3/2024 11:59 PM Pacific
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration or other relevant field. Experience may substitute up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview: This position provides support for the Social Service contract management units in the Health Equity and Community Engagement division including support for the online contract management database, processing payments, and managing contract requirements. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. A résumé is also required but will not substitute for a complete COA employment application. When completing the City of Austin employment application, the Work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. If you are selected to interview: This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Pay Range $23.76 - $27.56 Hours Monday - Friday: 8:00 a.m. - 5:00 p.m. with flexibility during normal business hours. 50% Hybrid Schedule Available. Job Close Date 04/08/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 7201 Levander Loop Building H Preferred Qualifications Experience with AIMS Experience with web-based databases Experience in a professional administrative capacity. Experience in tracking, monitoring, or managing social service contracts. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs spot buying by placing orders off of existing contracts and soliciting and awarding informal quotes (per Central Purchasing policy limitations). Prepares for bid processes by compiling contract requirements from designated departmental liaisons, recommending commodities or scopes of work to include on contract bids, and preparing purchase documents for bid. Maintains contract database(s) spreadsheets and/or other contract management software tools for assigned contracts. Monitors assigned contracts or grants to ensure effectiveness by reviewing contract’s dollar balance and time remaining, recommending extension of an existing contract or preparing for new bid process. Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues and reporting major contract problems to supervisor. Researches contract information such as contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc. and prepares reports for management, team members and customers. Responsibilities - Supervision and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of City practice, policy and procedures. Knowledge of contract development, contract language, terms, conditions, etc. Knowledge of Federal, State and Local laws. Knowledge of basic purchasing practices and techniques Skill in using computers and related software applications Skill in effective oral and written communication Skill in establishing and maintaining good working relationships with other City employees, vendors and the public. Skill in resolving routine contractual issues Skill in planning and organizing Skill in handling multiple tasks and prioritizing Ability to exercise good judgment, tact and diplomacy in public dealings Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration or other relevant field. Experience may substitute up to the maximum of four (4) years. Do you meet the minimum qualifications for this position? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * This position will support and work with contract managers and manage aspects of the contracting process using a contract management database. Describe your experience working on governmental agreements or contracts, and experience using contracting or other databases. (Open Ended Question) * Describe your experience processing invoices and any financial or accounting experience you have including experience using AIMS or other financial databases. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Mar 27, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration or other relevant field. Experience may substitute up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview: This position provides support for the Social Service contract management units in the Health Equity and Community Engagement division including support for the online contract management database, processing payments, and managing contract requirements. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. A résumé is also required but will not substitute for a complete COA employment application. When completing the City of Austin employment application, the Work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. If you are selected to interview: This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Pay Range $23.76 - $27.56 Hours Monday - Friday: 8:00 a.m. - 5:00 p.m. with flexibility during normal business hours. 50% Hybrid Schedule Available. Job Close Date 04/08/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 7201 Levander Loop Building H Preferred Qualifications Experience with AIMS Experience with web-based databases Experience in a professional administrative capacity. Experience in tracking, monitoring, or managing social service contracts. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs spot buying by placing orders off of existing contracts and soliciting and awarding informal quotes (per Central Purchasing policy limitations). Prepares for bid processes by compiling contract requirements from designated departmental liaisons, recommending commodities or scopes of work to include on contract bids, and preparing purchase documents for bid. Maintains contract database(s) spreadsheets and/or other contract management software tools for assigned contracts. Monitors assigned contracts or grants to ensure effectiveness by reviewing contract’s dollar balance and time remaining, recommending extension of an existing contract or preparing for new bid process. Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues and reporting major contract problems to supervisor. Researches contract information such as contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc. and prepares reports for management, team members and customers. Responsibilities - Supervision and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of City practice, policy and procedures. Knowledge of contract development, contract language, terms, conditions, etc. Knowledge of Federal, State and Local laws. Knowledge of basic purchasing practices and techniques Skill in using computers and related software applications Skill in effective oral and written communication Skill in establishing and maintaining good working relationships with other City employees, vendors and the public. Skill in resolving routine contractual issues Skill in planning and organizing Skill in handling multiple tasks and prioritizing Ability to exercise good judgment, tact and diplomacy in public dealings Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration or other relevant field. Experience may substitute up to the maximum of four (4) years. Do you meet the minimum qualifications for this position? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * This position will support and work with contract managers and manage aspects of the contracting process using a contract management database. Describe your experience working on governmental agreements or contracts, and experience using contracting or other databases. (Open Ended Question) * Describe your experience processing invoices and any financial or accounting experience you have including experience using AIMS or other financial databases. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
MISSOULA COUNTY, MONTANA
Missoula, Montana, United States
Definition This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position is $26.87 - $30.52 per hour, DOE. The Missoula County Fairgrounds is seeking a COMMUNITY OUTREACH & PROGRAMMING SPECIALIST to join their team. This position c oordinates and oversees educational and programming use of the Missoula County Fairgrounds facilities. Serves as Fairgrounds’ community outreach coordinator. Details: We are accepting completed application submissions until 5:00 p.m. Monday, April 15, 2024 . It is in your best interest to apply by this date. To Apply: Please complete all sections of the online application, even if a resume is requested. Please include with your completed application the following attachments: A letter of interest, and a resume. Incomplete applications will be disqualified. Complete job description available upon request to the Department of Human Resources. Representative Examples of Work Identifies and meets with prospective supporters to secure financial support for educational program development. Negotiates cash and/or in-kind donations/sponsorships; creates invoices, collects payments; researches outside funding mechanisms such as grants; analyzes program’s feasibility; recommends and implements organizational and/or procedural changes to improve efficiency and cost effectiveness; provides analysis to inform decision making processes for short- and long-term strategic planning. Serves as community outreach coordinator working closely with volunteers, superintendents, officials and partner organizations including Missoula County Extension and Weed District, 4-H and FFA, Glacier Ice, Missoula Butterfly House & Insectarium, Conservation District and Missoula County Elections as well as other partners to develop and implement agricultural and educational programming in adherence to the Fairgrounds’ mission. Oversees the use of Missoula County Fairgrounds facilities for the purpose of education and competition; assists with scheduling campus-wide calendar; coordinates programming activities with Fairgrounds Events & Recreation Specialist; reviews applications, prepares and administers contracts and agreements, assists with event logistics; and; prepares pre- and post-inspections; coordinates on-call services. Tracks accounts receivable ensuring progress towards revenue goals; assists with budget preparation calculating anticipated revenue; deposits receivables. Assists with planning and execution of the Western Montana Fair overseeing commercial and non-profit vendors; securing sponsorship; overseeing premium list and rules; overseeing entry systems; securing exhibit materials, displays, premiums and prizes; coordinating superintendents, judges, volunteers, and service groups. Coordinates with County and contractor stakeholders to prepare and implement requests for proposals, ensure proposals meet program objectives and analyze project’s financial feasibility; prepares and modifies contracts and amendments for Board of County Commissioners approval. Provides administrative support for the Events & Operations Manager and the Fair Office; coordinates purchasing, researches and implements entry software and updates. Minimum Qualifications Requires Bachelor’s Degree. Degrees best suited for this position include business, agriculture, public administration, or public relations. Requires two years’ experience providing customer service. Requires one year of office clerical or administrative support in an office setting. Experience with customer relations management (CRM) software, fundraising or event planning preferred. Experience with fair entry software, agriculture, 4-H or FFA programs preferred. Applicants with an Associates degree and 4 years of related experience and applicants with a high school diploma and 8 years of related experience may be considered. Physical/Environmental Demands Most work is performed in an office setting. Seasonally (summer months, before, during and after the Fair, held in August) involves long hours outside of the normal business week. Requires attendance at meetings outside the workplace, sometimes outside normal business hours. Some physical activity may be performed out of doors on the Missoula County Fairgrounds property. Requires frequent walking on rough and uneven terrain, climbing stairs; exposure to rural “out building” environment; and some exposure to inclement weather. Requires occasional medium lifting, (boxes, 25-35 pounds). Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.
Mar 22, 2024
Full Time
Definition This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position is $26.87 - $30.52 per hour, DOE. The Missoula County Fairgrounds is seeking a COMMUNITY OUTREACH & PROGRAMMING SPECIALIST to join their team. This position c oordinates and oversees educational and programming use of the Missoula County Fairgrounds facilities. Serves as Fairgrounds’ community outreach coordinator. Details: We are accepting completed application submissions until 5:00 p.m. Monday, April 15, 2024 . It is in your best interest to apply by this date. To Apply: Please complete all sections of the online application, even if a resume is requested. Please include with your completed application the following attachments: A letter of interest, and a resume. Incomplete applications will be disqualified. Complete job description available upon request to the Department of Human Resources. Representative Examples of Work Identifies and meets with prospective supporters to secure financial support for educational program development. Negotiates cash and/or in-kind donations/sponsorships; creates invoices, collects payments; researches outside funding mechanisms such as grants; analyzes program’s feasibility; recommends and implements organizational and/or procedural changes to improve efficiency and cost effectiveness; provides analysis to inform decision making processes for short- and long-term strategic planning. Serves as community outreach coordinator working closely with volunteers, superintendents, officials and partner organizations including Missoula County Extension and Weed District, 4-H and FFA, Glacier Ice, Missoula Butterfly House & Insectarium, Conservation District and Missoula County Elections as well as other partners to develop and implement agricultural and educational programming in adherence to the Fairgrounds’ mission. Oversees the use of Missoula County Fairgrounds facilities for the purpose of education and competition; assists with scheduling campus-wide calendar; coordinates programming activities with Fairgrounds Events & Recreation Specialist; reviews applications, prepares and administers contracts and agreements, assists with event logistics; and; prepares pre- and post-inspections; coordinates on-call services. Tracks accounts receivable ensuring progress towards revenue goals; assists with budget preparation calculating anticipated revenue; deposits receivables. Assists with planning and execution of the Western Montana Fair overseeing commercial and non-profit vendors; securing sponsorship; overseeing premium list and rules; overseeing entry systems; securing exhibit materials, displays, premiums and prizes; coordinating superintendents, judges, volunteers, and service groups. Coordinates with County and contractor stakeholders to prepare and implement requests for proposals, ensure proposals meet program objectives and analyze project’s financial feasibility; prepares and modifies contracts and amendments for Board of County Commissioners approval. Provides administrative support for the Events & Operations Manager and the Fair Office; coordinates purchasing, researches and implements entry software and updates. Minimum Qualifications Requires Bachelor’s Degree. Degrees best suited for this position include business, agriculture, public administration, or public relations. Requires two years’ experience providing customer service. Requires one year of office clerical or administrative support in an office setting. Experience with customer relations management (CRM) software, fundraising or event planning preferred. Experience with fair entry software, agriculture, 4-H or FFA programs preferred. Applicants with an Associates degree and 4 years of related experience and applicants with a high school diploma and 8 years of related experience may be considered. Physical/Environmental Demands Most work is performed in an office setting. Seasonally (summer months, before, during and after the Fair, held in August) involves long hours outside of the normal business week. Requires attendance at meetings outside the workplace, sometimes outside normal business hours. Some physical activity may be performed out of doors on the Missoula County Fairgrounds property. Requires frequent walking on rough and uneven terrain, climbing stairs; exposure to rural “out building” environment; and some exposure to inclement weather. Requires occasional medium lifting, (boxes, 25-35 pounds). Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.
City of San Jose
United States, California, San Jose
The Environmental Services Department (ESD) is a national leader in pollution prevention, watershed protection, utility service provision, and climate action. Together, ESD employees positively impact every resident and business in San Jose. Our department is an exceptional place to start or grow your career. We have a supportive leadership team, numerous professional growth opportunities, and an inclusive workplace culture that is welcoming of your talents! We offer an array of meaningful career paths and value flexibility - offering hybrid work and alternative work schedules in select roles. Additionally, the City offers excellent health and pension benefits , as well as 15 paid holidays! To learn more about ESD, follow @sjenvironment on Twitter , Facebook and Instagram and San Jose Environmental Services on LinkedIn.The Environmental Services Department (ESD) is recruiting for the Environmental Services Specialist (ESS) series which includes three levels/classifications: Assistant ESS, Associate ESS, and ESS. ESD intends to use the candidate pool developed from this recruitment to fill current vacancies, as well as future ESS series vacancies. Depending on your qualifications (see Minimum Qualifications below), the application you submit may be considered for an Assistant ESS, Associate ESS, or ESS position. General Overview of the Environmental Services Specialist (ESS) Series Job Classification: ESS employees play a critical role in providing the many vital services that help protect our environment and improve the lives of San Jose residents! Employees in the ESS series perform highly technical and specialized functions to preserve environmental resources and provide public protection in the area of environmental sciences. ESS employees develop, organize, and coordinate assigned plans, programs, and/or special projects for the City and its environmental services; and act as a primary resource to City officials, the community, and businesses. Typical duties for ESS positions across the department include: Developing and evaluating assigned environmental program goals and policies Developing, monitoring, and overseeing contract terms and negotiations, grant proposals, and project budgets Analyzing and interpreting data to prepare presentations and written reports Assisting the public with environmental compliance issues and City provided environmental services through coordinating environmental outreach events and programs, as well as preparing public education material regarding environmental services information Providing project or program-level environmental compliance support, serving as a liaison to outside agencies and regulatory bodies Performing duties in the field, such as outreach, inspections, etc. Current ESS Series Vacancies Currently, there are multiple exciting ESS series opportunities in the department's Sustainability and Compliance (SCD) and Water Resources divisions! To learn more about the great work we do in these divisions, please go to sjenvironment.org . Overviews of these teams and their ESS series positions are below: Sustainability and Compliance Division's Wastewater Compliance Team This position supports regulatory compliance and reporting at the Regional Wastewater Facility (RWF) and supports special environmental evaluation studies at the RWF and in San Francisco Bay by performing fieldwork in the lower South San Francisco Bay and tributary areas by boat to sample water and sediment for chemical and biological indicators to evaluate environmental conditions. This position will also manage environmental monitoring databases, ensuring data is valid, accurate, up-to-date, and readily available for answering questions about environmental condition. This position also participates on assigned technical teams as a responsible, proactive, and professional member supporting and advising Capital Improvement projects at the RWF and on regional stakeholder planning and scientific groups. Responsibilities include: Compiling and analyzing water quality data and treatment plant process data for regulatory compliance reporting Leading, designing, conducting, and supporting field studies (water quality and environmental sampling) to evaluate environmental condition of San Francisco Bay Coordinating and collaborating with cross functional groups to ensure regulatory compliance databases are reporting complete and accurate data Responding to, compiling, and summarizing data requests from internal and external partners and colleagues as needed Drafting assigned reports or sections of reports as required Drafting and managing consultant contracts Attending assigned regional stakeholder meetings as a City representative and productive contributing member of the stakeholder group Reviewing technical and non-technical reports as assigned and providing comments and recommendations to managers Water Resources Division's Water Conservation Team This ESS will assist in implementing the water conservation program that is offered by the Environmental Services Department (ESD) Water Resources Division (WRD), which develops and implements water saving projects and activities, ensures compliance and completes reporting for regulatory agencies, and coordinates conservation, use efficiency, and water supply initiatives with other divisions, departments, and organizations. The Municipal Water System is required to meet the demands of new ongoing mandatory conservation program initiatives, data collection, and reporting, including analysis of water supply and water use. Ongoing program components include implementing the WaterSmart Home Water Report program, gather information for and prepare the Annual Water Loss Audit, implementing new actions and programs resulting from prior Annual Water Loss Audits, and compiling and submitting data for mandatory monthly reporting on water use and conservation to the State Water Resources Control Board and partner agencies. Responsibilities include: Support and daily administration of the technical, data analysis, and program support aspects of the ongoing water conservation programs. Assist customers with inquiries into high water use and provide information on water conservation tips and available programs to reduce water use. Perform occasional light field work as directed, such as water conservation inspections/audits, inspection or reading of water meters, tabling at community events, etc. Coordinate with communications staff for development of water conservation related information on city websites and on outreach material. Compile and organize data related to water supply and demand and run reports on a monthly and annual basis for the purposes of state and other reporting. Support actions and plans to be developed to address the new State regulation related to Urban Water Use Objectives. Support other water supply related efforts within WRD, including an upcoming transition to Advanced Metering Infrastructure (AMI). Support and/or lead other water supply initiatives under direction/guidance from the Supervising ESS. Integrated Waste Management Division's Regulations Team The Integrated Waste Management (IWM) Division oversees solid waste collection, processing and disposal for residential, commercial, and City facilities operations. IWM develops and implements programs to meet or exceed state regulations, provide ease of use and exceptional value to customers, and improve and protect the env
ironment by reducing greenhouse gases. The IWM Regulations team is responsible for leading the City's implementation efforts for Senate Bill 1383 regulations to keep organics out of the landfill and coordinating with other city departments to collect data and ensure compliance with the regulations. The team is also responsible for zero waste planning, managing the San José Environmental Innovation Center, reporting citywide data to the state's Department of Resources Recycling and Recovery (CalRecycle), tracking legislation and developing strategic partnerships. Responsibilities include: Supporting regulatory compliance and reporting of the City's solid waste programs to CalRecycle by coordinating and collaborating with cross functional groups to ensure reports are complete and accurate Compile and organize data related to solid waste and recycling programs for the purposes of state and other reporting/recordkeeping requirements. Responding to, compiling, and summarizing data requests from internal and external partners and colleagues as needed Drafting assigned reports or sections of reports as required Attending assigned regional stakeholder meetings as a City representative and productive contributing member of the stakeholder group Reviewing technical and non-technical reports as assigned and providing comments and recommendations to managers Salary Information The actual salary shall be determined by the final candidate's qualifications and experience. The below salary ranges include an approximate five percent (5%) ongoing non-pensionable pay. The annual salary range for the positions are presently as follows: Assistant Environmental Services Specialist: $79,781.52 - $96,947.76 Associate Environmental Services Specialist: $92,448.72 - $112,323.12 Environmental Services Specialist: $101,905.44 - $123,854.641. Education: A bachelor's degree from an accredited college or university. 2. Experience: Assistant ESS: One (1) year (2,080 hours) of experience developing, promoting, administering, and/or participating in the implementation of environmental programs (e.g.: programs in air quality, integrated waste management, biology, agriculture, energy, forestry or parks, habitat restoration, wastewater, water resources, stormwater, archaeology, geology, resource conservation, industrial or environmental health and safety, or any program emphasizing environmental sustainability or environmental regulatory compliance). Relevant experience in environmental services programs typically includes: preparing outreach/educational materials, conducting survey work, tracking and monitoring deliverables, coordinating special events, promoting programs, implementing new programs, policy development, planning and permitting, grants or contracts administration, analyzing data and creating reports, and/or tracking budgets. Associate ESS: Two (2) years of increasingly responsible experience in developing, promoting, administering, and/or implementing environmental programs in one or more of the areas described under Assistant Environmental Services Specialist experience. ESS: Three (3) years of increasingly responsible experience in developing, promoting, administering, and/or implementing environmental programs in one or more of the areas described under Assistant Environmental Services Specialist experience, including one (1) year of experience leading people or projects. Acceptable Substitutions: A master's degree from an accredited college or university may be substituted for one (1) year of the required experience developing, promoting, administering, and/or implementing environmental programs. Additional years of experience in developing, promoting, administering, and/or implementing environmental programs may be substituted for the bachelor's degree requirement on a year-for year basis. The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise -Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Project Management - Ensures support for projects and implements agency goals and strategic objectives. Computer Skills - Experienced with common business computer applications including but not limited to: Adobe Acrobat, MS Outlook, MS Word, MS PowerPoint, MS Access, MS SharePoint, and MS Excel. Communication Skills - Communicates and listens effectively and responds in an timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form responds to statements and comments of others in a way that reflects understanding of the content and the accompanying emotion; asks clarifying questions to assure understanding of what the speaker intended, ensures consistent communication takes place within area of responsibility. Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. If you have questions about the duties of these positions, the selection or hiring processes, please contact Phil Dunbar at Phillip.Dunbar@sanjoseca.gov .
Mar 16, 2024
Full Time
The Environmental Services Department (ESD) is a national leader in pollution prevention, watershed protection, utility service provision, and climate action. Together, ESD employees positively impact every resident and business in San Jose. Our department is an exceptional place to start or grow your career. We have a supportive leadership team, numerous professional growth opportunities, and an inclusive workplace culture that is welcoming of your talents! We offer an array of meaningful career paths and value flexibility - offering hybrid work and alternative work schedules in select roles. Additionally, the City offers excellent health and pension benefits , as well as 15 paid holidays! To learn more about ESD, follow @sjenvironment on Twitter , Facebook and Instagram and San Jose Environmental Services on LinkedIn.The Environmental Services Department (ESD) is recruiting for the Environmental Services Specialist (ESS) series which includes three levels/classifications: Assistant ESS, Associate ESS, and ESS. ESD intends to use the candidate pool developed from this recruitment to fill current vacancies, as well as future ESS series vacancies. Depending on your qualifications (see Minimum Qualifications below), the application you submit may be considered for an Assistant ESS, Associate ESS, or ESS position. General Overview of the Environmental Services Specialist (ESS) Series Job Classification: ESS employees play a critical role in providing the many vital services that help protect our environment and improve the lives of San Jose residents! Employees in the ESS series perform highly technical and specialized functions to preserve environmental resources and provide public protection in the area of environmental sciences. ESS employees develop, organize, and coordinate assigned plans, programs, and/or special projects for the City and its environmental services; and act as a primary resource to City officials, the community, and businesses. Typical duties for ESS positions across the department include: Developing and evaluating assigned environmental program goals and policies Developing, monitoring, and overseeing contract terms and negotiations, grant proposals, and project budgets Analyzing and interpreting data to prepare presentations and written reports Assisting the public with environmental compliance issues and City provided environmental services through coordinating environmental outreach events and programs, as well as preparing public education material regarding environmental services information Providing project or program-level environmental compliance support, serving as a liaison to outside agencies and regulatory bodies Performing duties in the field, such as outreach, inspections, etc. Current ESS Series Vacancies Currently, there are multiple exciting ESS series opportunities in the department's Sustainability and Compliance (SCD) and Water Resources divisions! To learn more about the great work we do in these divisions, please go to sjenvironment.org . Overviews of these teams and their ESS series positions are below: Sustainability and Compliance Division's Wastewater Compliance Team This position supports regulatory compliance and reporting at the Regional Wastewater Facility (RWF) and supports special environmental evaluation studies at the RWF and in San Francisco Bay by performing fieldwork in the lower South San Francisco Bay and tributary areas by boat to sample water and sediment for chemical and biological indicators to evaluate environmental conditions. This position will also manage environmental monitoring databases, ensuring data is valid, accurate, up-to-date, and readily available for answering questions about environmental condition. This position also participates on assigned technical teams as a responsible, proactive, and professional member supporting and advising Capital Improvement projects at the RWF and on regional stakeholder planning and scientific groups. Responsibilities include: Compiling and analyzing water quality data and treatment plant process data for regulatory compliance reporting Leading, designing, conducting, and supporting field studies (water quality and environmental sampling) to evaluate environmental condition of San Francisco Bay Coordinating and collaborating with cross functional groups to ensure regulatory compliance databases are reporting complete and accurate data Responding to, compiling, and summarizing data requests from internal and external partners and colleagues as needed Drafting assigned reports or sections of reports as required Drafting and managing consultant contracts Attending assigned regional stakeholder meetings as a City representative and productive contributing member of the stakeholder group Reviewing technical and non-technical reports as assigned and providing comments and recommendations to managers Water Resources Division's Water Conservation Team This ESS will assist in implementing the water conservation program that is offered by the Environmental Services Department (ESD) Water Resources Division (WRD), which develops and implements water saving projects and activities, ensures compliance and completes reporting for regulatory agencies, and coordinates conservation, use efficiency, and water supply initiatives with other divisions, departments, and organizations. The Municipal Water System is required to meet the demands of new ongoing mandatory conservation program initiatives, data collection, and reporting, including analysis of water supply and water use. Ongoing program components include implementing the WaterSmart Home Water Report program, gather information for and prepare the Annual Water Loss Audit, implementing new actions and programs resulting from prior Annual Water Loss Audits, and compiling and submitting data for mandatory monthly reporting on water use and conservation to the State Water Resources Control Board and partner agencies. Responsibilities include: Support and daily administration of the technical, data analysis, and program support aspects of the ongoing water conservation programs. Assist customers with inquiries into high water use and provide information on water conservation tips and available programs to reduce water use. Perform occasional light field work as directed, such as water conservation inspections/audits, inspection or reading of water meters, tabling at community events, etc. Coordinate with communications staff for development of water conservation related information on city websites and on outreach material. Compile and organize data related to water supply and demand and run reports on a monthly and annual basis for the purposes of state and other reporting. Support actions and plans to be developed to address the new State regulation related to Urban Water Use Objectives. Support other water supply related efforts within WRD, including an upcoming transition to Advanced Metering Infrastructure (AMI). Support and/or lead other water supply initiatives under direction/guidance from the Supervising ESS. Integrated Waste Management Division's Regulations Team The Integrated Waste Management (IWM) Division oversees solid waste collection, processing and disposal for residential, commercial, and City facilities operations. IWM develops and implements programs to meet or exceed state regulations, provide ease of use and exceptional value to customers, and improve and protect the env
ironment by reducing greenhouse gases. The IWM Regulations team is responsible for leading the City's implementation efforts for Senate Bill 1383 regulations to keep organics out of the landfill and coordinating with other city departments to collect data and ensure compliance with the regulations. The team is also responsible for zero waste planning, managing the San José Environmental Innovation Center, reporting citywide data to the state's Department of Resources Recycling and Recovery (CalRecycle), tracking legislation and developing strategic partnerships. Responsibilities include: Supporting regulatory compliance and reporting of the City's solid waste programs to CalRecycle by coordinating and collaborating with cross functional groups to ensure reports are complete and accurate Compile and organize data related to solid waste and recycling programs for the purposes of state and other reporting/recordkeeping requirements. Responding to, compiling, and summarizing data requests from internal and external partners and colleagues as needed Drafting assigned reports or sections of reports as required Attending assigned regional stakeholder meetings as a City representative and productive contributing member of the stakeholder group Reviewing technical and non-technical reports as assigned and providing comments and recommendations to managers Salary Information The actual salary shall be determined by the final candidate's qualifications and experience. The below salary ranges include an approximate five percent (5%) ongoing non-pensionable pay. The annual salary range for the positions are presently as follows: Assistant Environmental Services Specialist: $79,781.52 - $96,947.76 Associate Environmental Services Specialist: $92,448.72 - $112,323.12 Environmental Services Specialist: $101,905.44 - $123,854.641. Education: A bachelor's degree from an accredited college or university. 2. Experience: Assistant ESS: One (1) year (2,080 hours) of experience developing, promoting, administering, and/or participating in the implementation of environmental programs (e.g.: programs in air quality, integrated waste management, biology, agriculture, energy, forestry or parks, habitat restoration, wastewater, water resources, stormwater, archaeology, geology, resource conservation, industrial or environmental health and safety, or any program emphasizing environmental sustainability or environmental regulatory compliance). Relevant experience in environmental services programs typically includes: preparing outreach/educational materials, conducting survey work, tracking and monitoring deliverables, coordinating special events, promoting programs, implementing new programs, policy development, planning and permitting, grants or contracts administration, analyzing data and creating reports, and/or tracking budgets. Associate ESS: Two (2) years of increasingly responsible experience in developing, promoting, administering, and/or implementing environmental programs in one or more of the areas described under Assistant Environmental Services Specialist experience. ESS: Three (3) years of increasingly responsible experience in developing, promoting, administering, and/or implementing environmental programs in one or more of the areas described under Assistant Environmental Services Specialist experience, including one (1) year of experience leading people or projects. Acceptable Substitutions: A master's degree from an accredited college or university may be substituted for one (1) year of the required experience developing, promoting, administering, and/or implementing environmental programs. Additional years of experience in developing, promoting, administering, and/or implementing environmental programs may be substituted for the bachelor's degree requirement on a year-for year basis. The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise -Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance. Project Management - Ensures support for projects and implements agency goals and strategic objectives. Computer Skills - Experienced with common business computer applications including but not limited to: Adobe Acrobat, MS Outlook, MS Word, MS PowerPoint, MS Access, MS SharePoint, and MS Excel. Communication Skills - Communicates and listens effectively and responds in an timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form responds to statements and comments of others in a way that reflects understanding of the content and the accompanying emotion; asks clarifying questions to assure understanding of what the speaker intended, ensures consistent communication takes place within area of responsibility. Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. If you have questions about the duties of these positions, the selection or hiring processes, please contact Phil Dunbar at Phillip.Dunbar@sanjoseca.gov .
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $5,500.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist - Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Grant Administration and Compliance Specialist is responsible for Grant Administration and Compliance-related Services within the Office of Research and Sponsored Programs (ORSP). This position will communicate and interact with a diverse population of students, employees, and community constituents, and serve as a primary contact for compliance and post-award inquiries. Responsibilities Award Administration: Using judgment and discretion that is reflective of one with professional grant administration knowledge, complete all documentation and requirements to transition funded proposals into awards, which may include (among other tasks): budget revisions, contract negotiation, subaward agreement setup, interface with IRB/IACUC/Biohazard committees and/or other campus units, database updates, and chartfield set up. Provide guidance to and facilitate transactions for investigators for hiring staff and students, paying faculty, ordering supplies and/or equipment, processing reimbursements related to travel or miscellaneous expenses, and ensure that that initial fiscal, human resource and procurement transactions follow Federal, State, CSU, and campus policies, as well as sponsor guidelines and award terms and conditions. Participate in the coordination of all other post-award activities for ORSP, including but not limited to: award spend-down and projections, maintenance of ORSP master list of current grants, processing no cost extensions, close out procedures (both internal and sponsor requirements). Compliance: Ensure day-to-day processing of compliance-related documents and requirements are completed for pre and post-award operations. In cooperation with the pre and post award teams, verify that compliance-related regulatory requirements are met with regard to cost share, effort reporting and sub recipient monitoring. Maintain tracking of compliance-related documentation to determine due dates and fulfillment of semi-annual reporting and certification requirements. Remain informed about changes to laws and policies governing research and sponsored program administration and work with other ORSP staff to ensure that Cal State East Bay policies and procedures are followed. Participate in the development, alteration, implementation, and evaluation of ORSP’s policies and procedures. Help create new processes for the organization and maintain current procedures by ensuring that they meet all new guidelines or laws as added. Serve as a resource or mentor for PIs, project staff, and staff within ORSP for grant administrative and compliance issues, and serve as a key contact for post-award grant administration questions and inquiries. In support of PIs’ research, analyze and address grant issues using reasoning and the interpretation of principles and guidelines to develop and recommend alternatives and best next steps. Help generate shared understanding in the campus community about issues pertaining to adherence with the complexities of post-award administrative requirements, via workshops and resources posted on the ORSP website. Provide project leadership within ORSP in various capacities. Contribute to the completion of broader and more complex organizational projects and goals by meeting regularly with ORSP Leadership. Stay current with evolving agency guidelines and programs, and enhance the University’s grant administration capacity over time by developing and delivering trainings and serving as a mentor/resource for PIs and grant-funded staff. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Preferred Skills and Knowledge Thorough knowledge of and ability to apply pre- and post-award processes, practices, and explicit requirements to contracts and grants (including those of governmental entities, funders, the Cal State East Bay Foundation, the CSU System and auditors). Excellent verbal, written communications and analytical skills. Advanced knowledge of and ability to use a variety of technologies including, but not limited to: Microsoft Office suite, Excel, Adobe. and other applicable software packages. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Ability to work in a fast-paced environment and to anticipate, plan and organize work projects including handling multiple post-award management deadlines. Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations, including written procedures, processes, forms and web page present. Ability to represent the university and partnership well in internal and external interactions. Must be detail-oriented and have the ability to proof written materials that will be distributed among campus constituencies. Maintain a consistent and reliable work schedule in order to ensure the timely review of transactions and to ensure that deadlines are met. Ability to solve problems without direct guidance or direction and a working knowledge of standard budgeting and accounting practices and fiscal analysis techniques. At least two (2) years of experience in the applicable administrative and/or program field, including experience with budgets, accounting and financial systems. Foundational knowledge of public administration principles, practices and methods. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Feb 09 2024 Pacific Standard Time Applications close: Jun 09 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $5,500.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist - Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Grant Administration and Compliance Specialist is responsible for Grant Administration and Compliance-related Services within the Office of Research and Sponsored Programs (ORSP). This position will communicate and interact with a diverse population of students, employees, and community constituents, and serve as a primary contact for compliance and post-award inquiries. Responsibilities Award Administration: Using judgment and discretion that is reflective of one with professional grant administration knowledge, complete all documentation and requirements to transition funded proposals into awards, which may include (among other tasks): budget revisions, contract negotiation, subaward agreement setup, interface with IRB/IACUC/Biohazard committees and/or other campus units, database updates, and chartfield set up. Provide guidance to and facilitate transactions for investigators for hiring staff and students, paying faculty, ordering supplies and/or equipment, processing reimbursements related to travel or miscellaneous expenses, and ensure that that initial fiscal, human resource and procurement transactions follow Federal, State, CSU, and campus policies, as well as sponsor guidelines and award terms and conditions. Participate in the coordination of all other post-award activities for ORSP, including but not limited to: award spend-down and projections, maintenance of ORSP master list of current grants, processing no cost extensions, close out procedures (both internal and sponsor requirements). Compliance: Ensure day-to-day processing of compliance-related documents and requirements are completed for pre and post-award operations. In cooperation with the pre and post award teams, verify that compliance-related regulatory requirements are met with regard to cost share, effort reporting and sub recipient monitoring. Maintain tracking of compliance-related documentation to determine due dates and fulfillment of semi-annual reporting and certification requirements. Remain informed about changes to laws and policies governing research and sponsored program administration and work with other ORSP staff to ensure that Cal State East Bay policies and procedures are followed. Participate in the development, alteration, implementation, and evaluation of ORSP’s policies and procedures. Help create new processes for the organization and maintain current procedures by ensuring that they meet all new guidelines or laws as added. Serve as a resource or mentor for PIs, project staff, and staff within ORSP for grant administrative and compliance issues, and serve as a key contact for post-award grant administration questions and inquiries. In support of PIs’ research, analyze and address grant issues using reasoning and the interpretation of principles and guidelines to develop and recommend alternatives and best next steps. Help generate shared understanding in the campus community about issues pertaining to adherence with the complexities of post-award administrative requirements, via workshops and resources posted on the ORSP website. Provide project leadership within ORSP in various capacities. Contribute to the completion of broader and more complex organizational projects and goals by meeting regularly with ORSP Leadership. Stay current with evolving agency guidelines and programs, and enhance the University’s grant administration capacity over time by developing and delivering trainings and serving as a mentor/resource for PIs and grant-funded staff. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Preferred Skills and Knowledge Thorough knowledge of and ability to apply pre- and post-award processes, practices, and explicit requirements to contracts and grants (including those of governmental entities, funders, the Cal State East Bay Foundation, the CSU System and auditors). Excellent verbal, written communications and analytical skills. Advanced knowledge of and ability to use a variety of technologies including, but not limited to: Microsoft Office suite, Excel, Adobe. and other applicable software packages. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Ability to work in a fast-paced environment and to anticipate, plan and organize work projects including handling multiple post-award management deadlines. Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations, including written procedures, processes, forms and web page present. Ability to represent the university and partnership well in internal and external interactions. Must be detail-oriented and have the ability to proof written materials that will be distributed among campus constituencies. Maintain a consistent and reliable work schedule in order to ensure the timely review of transactions and to ensure that deadlines are met. Ability to solve problems without direct guidance or direction and a working knowledge of standard budgeting and accounting practices and fiscal analysis techniques. At least two (2) years of experience in the applicable administrative and/or program field, including experience with budgets, accounting and financial systems. Foundational knowledge of public administration principles, practices and methods. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Feb 09 2024 Pacific Standard Time Applications close: Jun 09 2024 Pacific Daylight Time Closing Date/Time:
This position provides specialized financial and administrative work to the ADRC/Aging Department related to grant and budget monitoring, and compliance with state and federal financial and data reporting requirements for related programs. Examples of Duties / Knowledge & Skills 1. Prepares and presents the Aging Budget with the Director to Finance and the Commission on Aging board. Required knowledge and understanding of Older Americans Act Title III, AFCSP, SPAP, SHIP, MIPPA, DOT, local, state and federal funding sources, and other grants as awarded. Monitors all funding sources throughout the year to assure fiscal compliance. 2. Records into Wellsky database, documenting Aging services provided. Wellsky data is linked to fiscal oversight by GWAAR. Aging fiscal and data must be aligned for federal compliance. 3. Grant management; reconciles financial transactions creating necessary journal entries and budget adjustments. 4. Receives, receipts, reconciles and deposits County monies daily, and answer inquiries from various departments. 5. Collects invoices, verify accuracy with program managers, assign grant account numbers, and submit invoices for vouchering. 6. Prepares billing statements for Daybreak program participants, private pay and third-party billings to agencies for services provided. 7. Submits billing claims to Veterans Administration, Family Care, including MCO and IRIS, and private insurance. 8. Finalizes monthly GWAAR fiscal claim forms with the finance department for submission. 9. Responsible for Department’s monthly credit card usage, reconciliation and payment. 10. Reconciles monthly bank statements and trust accounts for Treasurer. 11. Processes department payroll. Assigns accounts for payroll distribution and adjusts for grants. Verifies and processes all expense reports. Prepares new hire paperwork for casual staff, including authorized by DOT and DOJ to perform background checks. 12. Updates contracts and prepares contract/MOU approval of all agreements for the Department; uploads into Laserfiche system. 13. Compiles financials and meets with auditor for yearly audit. 14. Maintains individual maintenance logs for each 5310 Grant vehicle. 15. Prepares monthly, quarterly and year-end transportation reports to DOT for 85.21 and 5310 Grants. Prepares and submits annual applications. 16. Provides technical assistance for vehicle procurement. Reconciles cash boxes and bus sheets for accuracy and makes deposits for DOT compliance.Prepares, posts, distributes and tracks agenda, minutes, information packets and public notices for board meetings. Ensures public notice compliance. Attends Commission on Aging (COA) and ADRC Governing Board meetings; records, transcribes and distributes minutes. Maintains electronic and paper filing and record systems to provide easy access to records and information; maintain/destroy records and reports as required per County, GWAAR and DOT policies. 21. Provides customer service to internal and external customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff. 22. Provides meeting, training and travel arrangements for Department staff. 23. Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; sends faxes. 24. Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports. 25. Maintains fixed asset report in conjunction with the Finance Department. 26. Provides backup to other office personnel as needed. 27. Attends educational trainings as required or relates to the position. 28.Other duties as assigned. Minimum qualifications & Requirements Associates Degree in accounting or related field and three (3) years’ experience in accounting, bookkeeping, banking, or related experience; or a high school diploma/equivalent with five (5) years’ experience in accounting, bookkeeping, banking, or related experience. Previous work experience must include direct contact customer service. Must successfully pass caregiver and criminal background check. Supplemental information Knowledge of bookkeeping procedures and ability to handle money. Knowledge of standard accounting principles and practices. Skill to take notes and accurately incorporate essential details in preparing legal documents. Knowledge of administrative policies and procedures of the County. Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software. Ability to establish and maintain accurate records of assigned activities and operations. Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations. Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority. Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision. Ability to think quickly, maintain self-control, and adapt to stressful situations. Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position. Ability to perform mathematical calculations required of this position. Ability to understand and effectively carry out verbal and written instructions. Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations. Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing. Ability to handle sensitive interpersonal situations calmly and tactfully. Ability to maintain effective working relationships with individuals within and outside the organization. There are a wide variety of benefits available to Barron County employees. These benefits include: Wisconsin Retirement System; health, dental and life insurance; flexible spending account plans; deferred compensation programs, etc. Barron County pays 87% of the total health insurance premiums for regular full-time employees. Health insurance takes effect the 1st of the month following 30 days of employment. Benefits are pro-rated for regular employees working less than 40 hours per week. Regular positions working less than 30 hours per week are not eligible for benefits. Closing Date/Time: 3/31/2024 4:00 PM Central
Mar 08, 2024
Full Time
This position provides specialized financial and administrative work to the ADRC/Aging Department related to grant and budget monitoring, and compliance with state and federal financial and data reporting requirements for related programs. Examples of Duties / Knowledge & Skills 1. Prepares and presents the Aging Budget with the Director to Finance and the Commission on Aging board. Required knowledge and understanding of Older Americans Act Title III, AFCSP, SPAP, SHIP, MIPPA, DOT, local, state and federal funding sources, and other grants as awarded. Monitors all funding sources throughout the year to assure fiscal compliance. 2. Records into Wellsky database, documenting Aging services provided. Wellsky data is linked to fiscal oversight by GWAAR. Aging fiscal and data must be aligned for federal compliance. 3. Grant management; reconciles financial transactions creating necessary journal entries and budget adjustments. 4. Receives, receipts, reconciles and deposits County monies daily, and answer inquiries from various departments. 5. Collects invoices, verify accuracy with program managers, assign grant account numbers, and submit invoices for vouchering. 6. Prepares billing statements for Daybreak program participants, private pay and third-party billings to agencies for services provided. 7. Submits billing claims to Veterans Administration, Family Care, including MCO and IRIS, and private insurance. 8. Finalizes monthly GWAAR fiscal claim forms with the finance department for submission. 9. Responsible for Department’s monthly credit card usage, reconciliation and payment. 10. Reconciles monthly bank statements and trust accounts for Treasurer. 11. Processes department payroll. Assigns accounts for payroll distribution and adjusts for grants. Verifies and processes all expense reports. Prepares new hire paperwork for casual staff, including authorized by DOT and DOJ to perform background checks. 12. Updates contracts and prepares contract/MOU approval of all agreements for the Department; uploads into Laserfiche system. 13. Compiles financials and meets with auditor for yearly audit. 14. Maintains individual maintenance logs for each 5310 Grant vehicle. 15. Prepares monthly, quarterly and year-end transportation reports to DOT for 85.21 and 5310 Grants. Prepares and submits annual applications. 16. Provides technical assistance for vehicle procurement. Reconciles cash boxes and bus sheets for accuracy and makes deposits for DOT compliance.Prepares, posts, distributes and tracks agenda, minutes, information packets and public notices for board meetings. Ensures public notice compliance. Attends Commission on Aging (COA) and ADRC Governing Board meetings; records, transcribes and distributes minutes. Maintains electronic and paper filing and record systems to provide easy access to records and information; maintain/destroy records and reports as required per County, GWAAR and DOT policies. 21. Provides customer service to internal and external customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff. 22. Provides meeting, training and travel arrangements for Department staff. 23. Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; sends faxes. 24. Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports. 25. Maintains fixed asset report in conjunction with the Finance Department. 26. Provides backup to other office personnel as needed. 27. Attends educational trainings as required or relates to the position. 28.Other duties as assigned. Minimum qualifications & Requirements Associates Degree in accounting or related field and three (3) years’ experience in accounting, bookkeeping, banking, or related experience; or a high school diploma/equivalent with five (5) years’ experience in accounting, bookkeeping, banking, or related experience. Previous work experience must include direct contact customer service. Must successfully pass caregiver and criminal background check. Supplemental information Knowledge of bookkeeping procedures and ability to handle money. Knowledge of standard accounting principles and practices. Skill to take notes and accurately incorporate essential details in preparing legal documents. Knowledge of administrative policies and procedures of the County. Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software. Ability to establish and maintain accurate records of assigned activities and operations. Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations. Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority. Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision. Ability to think quickly, maintain self-control, and adapt to stressful situations. Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position. Ability to perform mathematical calculations required of this position. Ability to understand and effectively carry out verbal and written instructions. Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations. Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing. Ability to handle sensitive interpersonal situations calmly and tactfully. Ability to maintain effective working relationships with individuals within and outside the organization. There are a wide variety of benefits available to Barron County employees. These benefits include: Wisconsin Retirement System; health, dental and life insurance; flexible spending account plans; deferred compensation programs, etc. Barron County pays 87% of the total health insurance premiums for regular full-time employees. Health insurance takes effect the 1st of the month following 30 days of employment. Benefits are pro-rated for regular employees working less than 40 hours per week. Regular positions working less than 30 hours per week are not eligible for benefits. Closing Date/Time: 3/31/2024 4:00 PM Central
The Napa Valley 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small-town living and big city amenities. Napa County as an Employer As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn HERE . The Position This recruitment is being conducted to fill one full-time vacancy for the Watershed & Flood Resource Specialist position at Napa County's Flood Control and Water Conservation District , a division of the Public Works Department. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. About the Position of Watershed & Flood Control and Resource Specialist: The Napa County Flood Control and Water Conservation District (District) is the local sponsor for the award-winning Napa River Flood Protection Project and administers water supply contracts, watershed management and riverine restoration projects and stormwater management programs throughout Napa County. The District’s mission is to provide flood protection and conservation services within the Napa River watershed and greater Napa County through the management of flood and storm waters and maintenance and restoration of stream channels using the highest level of environmentally sound practices and to provide coordinated planning for water supply needs for the community. This position will be responsible for overseeing the District's inspection, mitigation and monitoring program for the natural resources and facilities associated with the Napa River Flood Protection Project, management, implementation, and monitoring of river and wetland restoration projects, and providing technical support and guidance for maintenance activities throughout the watersheds of Napa County. The ideal candidate is a self-starter with strong analytical and communication skills, possesses a general knowledge of California wildlife, biological survey methods and Geographical Information Systems (GIS), has experience with state (CEQA) and federal (NEPA) environmental regulations, acquiring regulatory permits ( Lake and Streambed Alteration Agreements, 401 Water Quality Certifications, etc. ) , and applying for and managing grants in support of projects, and has experience working with landscape and restoration contractors. Position Requirements: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience : Four years of experience in the field of watershed management, environmental restoration and/or natural resources management. Education : Equivalent to graduation from a four-year college or university with major coursework in biology, natural sciences, resource management, environmental sciences or other related field. License or Certificate*: Possession of a valid California Driver's License. *Any license, certification, registration, or appointment required for this position shall be maintained (i.e., active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. Salary & Benefits: Pay Range: $50.50 (Step 1) - $60.46 (Step 5) Learn more about the benefits for this position here . The Recruitment Process: Online Application Deadline By 5:00 pm PST on Friday, April 12, 2024 Application Screening By Monday, April 15, 2024 Supplemental Question Scoring Week of April 15, 2024 Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. Oral Panel Exam Week of May 6, 2024 Establish Eligibility List Week of May 6, 2024 Only the most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description, including the example of duties, can be reviewed HERE. Disaster Service Workers Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102). ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: 4/12/2024 5:00 PM Pacific
Mar 26, 2024
Full Time
The Napa Valley 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small-town living and big city amenities. Napa County as an Employer As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn HERE . The Position This recruitment is being conducted to fill one full-time vacancy for the Watershed & Flood Resource Specialist position at Napa County's Flood Control and Water Conservation District , a division of the Public Works Department. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. About the Position of Watershed & Flood Control and Resource Specialist: The Napa County Flood Control and Water Conservation District (District) is the local sponsor for the award-winning Napa River Flood Protection Project and administers water supply contracts, watershed management and riverine restoration projects and stormwater management programs throughout Napa County. The District’s mission is to provide flood protection and conservation services within the Napa River watershed and greater Napa County through the management of flood and storm waters and maintenance and restoration of stream channels using the highest level of environmentally sound practices and to provide coordinated planning for water supply needs for the community. This position will be responsible for overseeing the District's inspection, mitigation and monitoring program for the natural resources and facilities associated with the Napa River Flood Protection Project, management, implementation, and monitoring of river and wetland restoration projects, and providing technical support and guidance for maintenance activities throughout the watersheds of Napa County. The ideal candidate is a self-starter with strong analytical and communication skills, possesses a general knowledge of California wildlife, biological survey methods and Geographical Information Systems (GIS), has experience with state (CEQA) and federal (NEPA) environmental regulations, acquiring regulatory permits ( Lake and Streambed Alteration Agreements, 401 Water Quality Certifications, etc. ) , and applying for and managing grants in support of projects, and has experience working with landscape and restoration contractors. Position Requirements: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience : Four years of experience in the field of watershed management, environmental restoration and/or natural resources management. Education : Equivalent to graduation from a four-year college or university with major coursework in biology, natural sciences, resource management, environmental sciences or other related field. License or Certificate*: Possession of a valid California Driver's License. *Any license, certification, registration, or appointment required for this position shall be maintained (i.e., active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. Salary & Benefits: Pay Range: $50.50 (Step 1) - $60.46 (Step 5) Learn more about the benefits for this position here . The Recruitment Process: Online Application Deadline By 5:00 pm PST on Friday, April 12, 2024 Application Screening By Monday, April 15, 2024 Supplemental Question Scoring Week of April 15, 2024 Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. Oral Panel Exam Week of May 6, 2024 Establish Eligibility List Week of May 6, 2024 Only the most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description, including the example of duties, can be reviewed HERE. Disaster Service Workers Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102). ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: 4/12/2024 5:00 PM Pacific
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Working Title: Senior Pre-Award Specialist, Sponsored Research & Programs Department Name: Office of Sponsored Research & Programs Division: Academic Affairs Classification Title: Administrative Analyst/Specialist - Exempt II Classification Salary Range: $5,273 - $9,537 per month The anticipated hiring range for this position is $7,000 - $7,350 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general direction of the Director of the Office of Sponsored Research and Programs (OSRP), the Senior Pre-Award Specialist is responsible for reviewing and implementing funders’ guidelines in proposal preparation; creating budgets and budget justifications, accurately completing related internal documents and agency forms; routing of proposals to campus signatories via Cayuse for university approval; the successful submission of proposals to federal, state, and other external funders; submission of reports and action items to agencies related to awarded proposals; serves as committee member for research-related events; participates in training and outreach to the campus community, assists with the annual audit and other audits, and other duties as required. Overview of Duties and Responsibilities: Work with CSUDH principal investigators to identify and apply for external grant funding Analyze and evaluate proposals, generate and/or review budgets and route for institutional approval Collect required compliance documents and review for completeness and accuracy Assist in identifying, developing, and delivering training to CSUDH faculty and staff on grant-related topics Represent ORSP at on/off campus meetings, symposia, and conferences when required Minimum Qualifications: Education: A bachelor’s degree and/or equivalent training. Experience: Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, equivalent to four years. Knowledge, Skills, and Abilities: Thorough knowledge of federal, state, local, and non-profit funding sources. Thorough knowledge of proposal preparation policies and submission guidelines and pre and post award rules and regulations. Ability to understand web-based proposal preparation and submission software; use of Adobe Professional software for purposes of grant application preparation and submission and a familiarity with Cayuse. Skill in the timely submission of multiple proposals to disparate external agencies under deadline pressure and personal skills to interact effectively with faculty, administrators and staff. Preferred Qualifications: Certified Research Administrator (CRA, CPRA) Preferred Education: A bachelor’s degree and/or equivalent training from an accredited college or university, preferably in Business Administration or a related field. Preferred Experience: At least four years of experience in the administration of grants and contracts in a university setting. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Mar 05 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 22, 2024
Working Title: Senior Pre-Award Specialist, Sponsored Research & Programs Department Name: Office of Sponsored Research & Programs Division: Academic Affairs Classification Title: Administrative Analyst/Specialist - Exempt II Classification Salary Range: $5,273 - $9,537 per month The anticipated hiring range for this position is $7,000 - $7,350 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general direction of the Director of the Office of Sponsored Research and Programs (OSRP), the Senior Pre-Award Specialist is responsible for reviewing and implementing funders’ guidelines in proposal preparation; creating budgets and budget justifications, accurately completing related internal documents and agency forms; routing of proposals to campus signatories via Cayuse for university approval; the successful submission of proposals to federal, state, and other external funders; submission of reports and action items to agencies related to awarded proposals; serves as committee member for research-related events; participates in training and outreach to the campus community, assists with the annual audit and other audits, and other duties as required. Overview of Duties and Responsibilities: Work with CSUDH principal investigators to identify and apply for external grant funding Analyze and evaluate proposals, generate and/or review budgets and route for institutional approval Collect required compliance documents and review for completeness and accuracy Assist in identifying, developing, and delivering training to CSUDH faculty and staff on grant-related topics Represent ORSP at on/off campus meetings, symposia, and conferences when required Minimum Qualifications: Education: A bachelor’s degree and/or equivalent training. Experience: Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, equivalent to four years. Knowledge, Skills, and Abilities: Thorough knowledge of federal, state, local, and non-profit funding sources. Thorough knowledge of proposal preparation policies and submission guidelines and pre and post award rules and regulations. Ability to understand web-based proposal preparation and submission software; use of Adobe Professional software for purposes of grant application preparation and submission and a familiarity with Cayuse. Skill in the timely submission of multiple proposals to disparate external agencies under deadline pressure and personal skills to interact effectively with faculty, administrators and staff. Preferred Qualifications: Certified Research Administrator (CRA, CPRA) Preferred Education: A bachelor’s degree and/or equivalent training from an accredited college or university, preferably in Business Administration or a related field. Preferred Experience: At least four years of experience in the administration of grants and contracts in a university setting. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Mar 05 2024 Pacific Standard Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary ~Reposted to extend deadline~ (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time position available on or after December 1, 2023 for Basic Needs. Under the general direction of the Assistant Director of Basic Needs the Specialist works independently, exercising judgment and demonstrating knowledge necessary to facilitate the highly complex operations of the food security program within the Basic Needs portfolio at both Turlock and Stockton campuses. Job Duties Duties include but are not limited to: Monitor and maintain inventory of purchases and item donations. Arrange the systems and processes for the transportation of food from food bank(s) and/or other vendors to Stanislaus State. Directly assist participants with the intake process, item selection, and customer service needs. Ensure food security operations meet permit requirements and provide a clean, safe, and efficient environment at designated locations. Schedule and oversee food pop-up and other food distribution coordinating logistics, volunteers, food delivery, and communication. Oversee annual review of procedures, protocols, and policies pertinent to the food security program. Oversee food inspection visits, CSU or other audits. Liaison with the Care and Food Security Lead to initiate business continuity operations in the event of equipment disruption or malfunction. Responsible for the procurement of food and sundry items and communication with internal and external partners for both the Turlock and Stockton Campus for all programs pertaining to food security within Basics Needs Department. Utilization of ProCard and creating requisitions to procure supplies, equipment, services, and process purchasing documentation. Review purchases of Food Security team to ensure compliance with program requirements. Write specifications, solicit price quotations, and contact vendors to discuss products and resolve problems. Collaborate with Financial Services. Responsible for the contract management for both the Turlock and Stockton Campus for all programs pertaining to food security within Basics Needs Department. Liaison with vendors and finance to assist in developing contracts and agreements for services and leases. Complete reporting to ensure compliance with contract requirements. Oversee a range of projects facilitating data-informed decision making. Assist with queries related to food security programs. Disaggregate data to enable identification of inequities between various groups of students. Utilize various dashboards to identify inequities, best practices, and examine equity in access and utilization of programs and activities in Student Affairs. Collaborate with appropriate personnel to assist with reports for qualitative research efforts, develop research briefs and presentations, and create benchmarks to assess and evaluate programs and activities. Assist with recruitment, hiring, and on-boarding process for Turlock and Stockton Campus for all programs pertaining to Basics Needs Department. Provides daily lead and direction for Warrior Food pantry student workers and interns. Schedule compliance and other training and professional development opportunities. Schedule operational hours for the pantry, serve as a timekeeper, and approve reported hours. Coordinate the absence request process to ensure no disruption to service hours. Provide input on performance evaluations. Maintain confidential department files, absence reports, and other records for the food security program. Serve as part of the Basic Needs Operations Team. Issue timely updates to minimize downtime in productivity and operations. Attend department meetings. Serve as a liaison with other campus divisions/departments. Assist in the planning and execution of events and activities. Other duties as assigned. Minimum Qualifications Education: Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities. Experience: Minimum of three years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Prior purchasing experience in purchasing, accounting, marketing, general business, operations or another appropriate field preferred. Prior experience with grants, proposals, budgets, tracking and or reporting. Previous experience working with procedures and practices related to student services. Previous experience in higher education and or CSU environment. Experience utilizing MS Office (Word, Outlook, Access, Excel,PowerPoint, etc.), Outlook, PeopleSoft programs. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions Some travel between campuses may be required (Turlock and Stockton). May be required to work evening hours or weekends based on department needs. License or Certifications Valid California Driver's License Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Extended periods of sitting, keyboarding, and manipulating a computer mouse or similar device. Ability to travel between the Turlock and Stockton campuses. Salary Range Anticipated salary will be $4,170 - $5,213 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Full Administrative Analyst/Specialist, Exempt I range: $4,170 - $7,545 per month. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline October 31, 2023 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Aug 22 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary ~Reposted to extend deadline~ (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time position available on or after December 1, 2023 for Basic Needs. Under the general direction of the Assistant Director of Basic Needs the Specialist works independently, exercising judgment and demonstrating knowledge necessary to facilitate the highly complex operations of the food security program within the Basic Needs portfolio at both Turlock and Stockton campuses. Job Duties Duties include but are not limited to: Monitor and maintain inventory of purchases and item donations. Arrange the systems and processes for the transportation of food from food bank(s) and/or other vendors to Stanislaus State. Directly assist participants with the intake process, item selection, and customer service needs. Ensure food security operations meet permit requirements and provide a clean, safe, and efficient environment at designated locations. Schedule and oversee food pop-up and other food distribution coordinating logistics, volunteers, food delivery, and communication. Oversee annual review of procedures, protocols, and policies pertinent to the food security program. Oversee food inspection visits, CSU or other audits. Liaison with the Care and Food Security Lead to initiate business continuity operations in the event of equipment disruption or malfunction. Responsible for the procurement of food and sundry items and communication with internal and external partners for both the Turlock and Stockton Campus for all programs pertaining to food security within Basics Needs Department. Utilization of ProCard and creating requisitions to procure supplies, equipment, services, and process purchasing documentation. Review purchases of Food Security team to ensure compliance with program requirements. Write specifications, solicit price quotations, and contact vendors to discuss products and resolve problems. Collaborate with Financial Services. Responsible for the contract management for both the Turlock and Stockton Campus for all programs pertaining to food security within Basics Needs Department. Liaison with vendors and finance to assist in developing contracts and agreements for services and leases. Complete reporting to ensure compliance with contract requirements. Oversee a range of projects facilitating data-informed decision making. Assist with queries related to food security programs. Disaggregate data to enable identification of inequities between various groups of students. Utilize various dashboards to identify inequities, best practices, and examine equity in access and utilization of programs and activities in Student Affairs. Collaborate with appropriate personnel to assist with reports for qualitative research efforts, develop research briefs and presentations, and create benchmarks to assess and evaluate programs and activities. Assist with recruitment, hiring, and on-boarding process for Turlock and Stockton Campus for all programs pertaining to Basics Needs Department. Provides daily lead and direction for Warrior Food pantry student workers and interns. Schedule compliance and other training and professional development opportunities. Schedule operational hours for the pantry, serve as a timekeeper, and approve reported hours. Coordinate the absence request process to ensure no disruption to service hours. Provide input on performance evaluations. Maintain confidential department files, absence reports, and other records for the food security program. Serve as part of the Basic Needs Operations Team. Issue timely updates to minimize downtime in productivity and operations. Attend department meetings. Serve as a liaison with other campus divisions/departments. Assist in the planning and execution of events and activities. Other duties as assigned. Minimum Qualifications Education: Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities. Experience: Minimum of three years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Prior purchasing experience in purchasing, accounting, marketing, general business, operations or another appropriate field preferred. Prior experience with grants, proposals, budgets, tracking and or reporting. Previous experience working with procedures and practices related to student services. Previous experience in higher education and or CSU environment. Experience utilizing MS Office (Word, Outlook, Access, Excel,PowerPoint, etc.), Outlook, PeopleSoft programs. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions Some travel between campuses may be required (Turlock and Stockton). May be required to work evening hours or weekends based on department needs. License or Certifications Valid California Driver's License Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Extended periods of sitting, keyboarding, and manipulating a computer mouse or similar device. Ability to travel between the Turlock and Stockton campuses. Salary Range Anticipated salary will be $4,170 - $5,213 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Full Administrative Analyst/Specialist, Exempt I range: $4,170 - $7,545 per month. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline October 31, 2023 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Aug 22 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants Position Summary The Administrative Specialist is responsible for providing executive-level administrative support to the Chief Epidemiologist/Assistant Director and professional staff of the Epidemiology and Public Health Preparedness Division. Supports other executive administrative staff with public information requests, citizens action forms, and requests for council action. The Administrative Specialist maintains the APH 24/7 Disease Reporting line and routes callers to a knowledgeable public health professional. Prepares memorandums, correspondence, meeting minutes, and presentations for division staff. Serves as the primary division timekeeper, prepares required timekeeping reports, and provides timekeeping training for back-up timekeepers. Maintains contract, financial, and administrative files and documentation. Support the completion of contract deliverables associated with public health emergency response. Assist in the timely completion of cases into NEDSS and assist with case investigation, as necessary. This position will be in the office. This position is a part of the Public Health Response team and may be required to work weekends or after hours for training and exercises, or during an emergency response or activation. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement: Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. When completing the City of Austin employment application : A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications A résumé is optional and will not substitute for a complete COA employment application. When completing the City of Austin employment application, the Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. All Austin Public Health worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any APH worksite - including parking lots, garages or in any personal vehicle located on the premises. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. A skills assessment may be required. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Pay Range $23.76 - $27.56 Hours 8:00 a.m. - 5:00 p.m. Monday - Friday This position will be in the office. This position is a part of the Public Health Response team and may be required to work weekends or after hours for training and exercises, or during an emergency response or activation. Job Close Date 04/01/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 East Ben White Blvd Suite 600 Preferred Qualifications Providing executive-level administrative support. Experience with UKG or other timekeeping systems. Excellent customer service skills. Ability’ to handle multiple tasks and prioritizing. Experience working with confidential information. Preferred completion of FEMA Incident Command System ( ICS ) 100, 200, and 701 training. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR’s (Open Records Request), CAF’s (Citizen Action Forms), RCA’s (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet this requirement? Yes No * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Describe your work experience with regards to timekeeping and payroll type activities. (Open Ended Question) * Have you completed the following ICS classes: ICS 100, 200, 700 and 800b? Yes No * What is your experience providing administrative support duties for executive management? (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Mar 09, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants Position Summary The Administrative Specialist is responsible for providing executive-level administrative support to the Chief Epidemiologist/Assistant Director and professional staff of the Epidemiology and Public Health Preparedness Division. Supports other executive administrative staff with public information requests, citizens action forms, and requests for council action. The Administrative Specialist maintains the APH 24/7 Disease Reporting line and routes callers to a knowledgeable public health professional. Prepares memorandums, correspondence, meeting minutes, and presentations for division staff. Serves as the primary division timekeeper, prepares required timekeeping reports, and provides timekeeping training for back-up timekeepers. Maintains contract, financial, and administrative files and documentation. Support the completion of contract deliverables associated with public health emergency response. Assist in the timely completion of cases into NEDSS and assist with case investigation, as necessary. This position will be in the office. This position is a part of the Public Health Response team and may be required to work weekends or after hours for training and exercises, or during an emergency response or activation. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement: Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. When completing the City of Austin employment application : A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications A résumé is optional and will not substitute for a complete COA employment application. When completing the City of Austin employment application, the Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. All Austin Public Health worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any APH worksite - including parking lots, garages or in any personal vehicle located on the premises. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. A skills assessment may be required. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Pay Range $23.76 - $27.56 Hours 8:00 a.m. - 5:00 p.m. Monday - Friday This position will be in the office. This position is a part of the Public Health Response team and may be required to work weekends or after hours for training and exercises, or during an emergency response or activation. Job Close Date 04/01/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 East Ben White Blvd Suite 600 Preferred Qualifications Providing executive-level administrative support. Experience with UKG or other timekeeping systems. Excellent customer service skills. Ability’ to handle multiple tasks and prioritizing. Experience working with confidential information. Preferred completion of FEMA Incident Command System ( ICS ) 100, 200, and 701 training. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR’s (Open Records Request), CAF’s (Citizen Action Forms), RCA’s (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet this requirement? Yes No * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Describe your work experience with regards to timekeeping and payroll type activities. (Open Ended Question) * Have you completed the following ICS classes: ICS 100, 200, 700 and 800b? Yes No * What is your experience providing administrative support duties for executive management? (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview The Business Process Specialist will help the Homeless Strategy Office manage its grant revenues, strategize and coordinate grant applications, and serve as the main point of contact for federal and state grant systems. The incumbent will also help establish, implement, and manage the department-wide process, including grant writing and tracking. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. Regarding your Application: A skills assessment may be required. A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of the initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. Pay Range $28.85 - $36.06 Hours Monday - Friday: 8:00 a.m. - 5:00 p.m. Job Close Date 04/11/2024 Type of Posting External Department Austin Public Health Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Grant Funded Category Professional Location 7201 Levander Loop - Betty Dunkerley Campus Preferred Qualifications Preferred Experience: Knowledge of grant writing, applications, reviews, tracking, and other processes. Knowledge of complex analysis, statistical techniques, and problem solving Skill in effective grant proposals and submissions, and project or grant management Skill in working and collaborating with others to assure timely grant submission and compliance with regulatory and funding requirements Ability to prioritize multiple projects and effectively manage workflow to meet deadlines. Ability to communicate effectively, both orally and in writing. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas. Develops and maintains databases to support data analysis and research findings for business projects. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements. Write reports that summarize findings, data collection techniques, implementation options, etc. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives. Facilitates and documents meetings, action items, and processes using flowcharting methodologies. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of business strategies, objectives, planning, development and management processes and process improvement Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes Knowledge of performance measures, quality improvement programs and project management methods Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic Skill in using computers and related software applications Skill in data analysis and problem solving Ability to quickly recognize and analyze irregular data and situations Ability to work independently and with teams Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * Graduation from an accredited four-year college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Describe your experience developing grant proposals and managing complex budgets. (Open Ended Question) * Describe your knowledge of administrative analysis and statistical techniques. (Open Ended Question) * Are you able to prioritize multiple projects and effectively manage workflow to meet deadlines? Yes No * Describe your written and oral communication skills. (Open Ended Question) * In the past twelve months have you been employed by, owned any interest in, or been an officer or board member for any business entity including non-profit organization, that is transacting nay business with the City of Austin, including a recipient of nay contracts, grants, or nay funds of any kind from the City of Austin? Yes No If you answered yes to the question above, please describe your experience. (Open Ended Question) Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
Mar 22, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview The Business Process Specialist will help the Homeless Strategy Office manage its grant revenues, strategize and coordinate grant applications, and serve as the main point of contact for federal and state grant systems. The incumbent will also help establish, implement, and manage the department-wide process, including grant writing and tracking. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. Regarding your Application: A skills assessment may be required. A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of the initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. Pay Range $28.85 - $36.06 Hours Monday - Friday: 8:00 a.m. - 5:00 p.m. Job Close Date 04/11/2024 Type of Posting External Department Austin Public Health Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Grant Funded Category Professional Location 7201 Levander Loop - Betty Dunkerley Campus Preferred Qualifications Preferred Experience: Knowledge of grant writing, applications, reviews, tracking, and other processes. Knowledge of complex analysis, statistical techniques, and problem solving Skill in effective grant proposals and submissions, and project or grant management Skill in working and collaborating with others to assure timely grant submission and compliance with regulatory and funding requirements Ability to prioritize multiple projects and effectively manage workflow to meet deadlines. Ability to communicate effectively, both orally and in writing. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas. Develops and maintains databases to support data analysis and research findings for business projects. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements. Write reports that summarize findings, data collection techniques, implementation options, etc. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives. Facilitates and documents meetings, action items, and processes using flowcharting methodologies. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of business strategies, objectives, planning, development and management processes and process improvement Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes Knowledge of performance measures, quality improvement programs and project management methods Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic Skill in using computers and related software applications Skill in data analysis and problem solving Ability to quickly recognize and analyze irregular data and situations Ability to work independently and with teams Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * Graduation from an accredited four-year college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Describe your experience developing grant proposals and managing complex budgets. (Open Ended Question) * Describe your knowledge of administrative analysis and statistical techniques. (Open Ended Question) * Are you able to prioritize multiple projects and effectively manage workflow to meet deadlines? Yes No * Describe your written and oral communication skills. (Open Ended Question) * In the past twelve months have you been employed by, owned any interest in, or been an officer or board member for any business entity including non-profit organization, that is transacting nay business with the City of Austin, including a recipient of nay contracts, grants, or nay funds of any kind from the City of Austin? Yes No If you answered yes to the question above, please describe your experience. (Open Ended Question) Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants Position Overview: This position will lead the community health assessment ( CHA ) and community health implementation plan ( CHIP ) initiative by facilitating community meetings, establishing work groups, and working with consultants. Coordinates CHA / CHIP forums and helps collect and analyze demographic and health data. Works collaboratively with partners to prioritize, develop, and implement the CHIP . Shares and presents CHA findings and CHIP goals with partner organizations and community members; and develops monitoring tools to track progresses, outcomes, or impacts. Please apply early as the posting may close anytime after 7 days. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. A résumé is also required but will not substitute for a complete COA employment application. When completing the City of Austin employment application, the Work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. If you are selected to interview: This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Pay Range $28.85 - $36.06 Hours M-F/8:30 a.m. - 5:00 p.m. with 50% of Telework Opportunity. Job Close Date 04/02/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location APH - Betty Dunkerley Campus Bldg H Preferred Qualifications Preferred Experience: Experience conducting community health needs assessment. Experience conducting literature reviews and summarizing findings. Experience with community engagement techniques and the planning process. Experience in research, statistical analysis, focus groups, community forums, and survey techniques. Experience collaboratively working with community members and partner organizations. Experience with providing oral and written communication, including high-profile presentations. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas. Develops and maintains databases to support data analysis and research findings for business projects. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements. Write reports that summarize findings, data collection techniques, implementation options, etc. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives. Facilitates and documents meetings, action items, and processes using flowcharting methodologies. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support. Responsibilities- Supervision and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of business strategies, objectives, planning, development and management processes and process improvement Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes Knowledge of performance measures, quality improvement programs and project management methods Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic Skill in using computers and related software applications Skill in data analysis and problem solving Ability to quickly recognize and analyze irregular data and situations Ability to work independently and with teams. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Business Process Specialist position are: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Describe your experience working with community members and partner organizations, or building coalitions with various civic groups. (Open Ended Question) * Describe your experience conducting community health needs assessment, including planning events or activities, forums, summits, consortia, etc. (Open Ended Question) * Describe your experience collecting, analyzing and interpreting demographic or health data, and making recommendations for policy change. (Open Ended Question) * Describe your experience facilitating high profile meetings and conducting large-scale presentations. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Mar 20, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants Position Overview: This position will lead the community health assessment ( CHA ) and community health implementation plan ( CHIP ) initiative by facilitating community meetings, establishing work groups, and working with consultants. Coordinates CHA / CHIP forums and helps collect and analyze demographic and health data. Works collaboratively with partners to prioritize, develop, and implement the CHIP . Shares and presents CHA findings and CHIP goals with partner organizations and community members; and develops monitoring tools to track progresses, outcomes, or impacts. Please apply early as the posting may close anytime after 7 days. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. A résumé is also required but will not substitute for a complete COA employment application. When completing the City of Austin employment application, the Work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. If you are selected to interview: This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Pay Range $28.85 - $36.06 Hours M-F/8:30 a.m. - 5:00 p.m. with 50% of Telework Opportunity. Job Close Date 04/02/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location APH - Betty Dunkerley Campus Bldg H Preferred Qualifications Preferred Experience: Experience conducting community health needs assessment. Experience conducting literature reviews and summarizing findings. Experience with community engagement techniques and the planning process. Experience in research, statistical analysis, focus groups, community forums, and survey techniques. Experience collaboratively working with community members and partner organizations. Experience with providing oral and written communication, including high-profile presentations. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas. Develops and maintains databases to support data analysis and research findings for business projects. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements. Write reports that summarize findings, data collection techniques, implementation options, etc. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives. Facilitates and documents meetings, action items, and processes using flowcharting methodologies. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support. Responsibilities- Supervision and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of business strategies, objectives, planning, development and management processes and process improvement Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes Knowledge of performance measures, quality improvement programs and project management methods Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic Skill in using computers and related software applications Skill in data analysis and problem solving Ability to quickly recognize and analyze irregular data and situations Ability to work independently and with teams. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Business Process Specialist position are: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Describe your experience working with community members and partner organizations, or building coalitions with various civic groups. (Open Ended Question) * Describe your experience conducting community health needs assessment, including planning events or activities, forums, summits, consortia, etc. (Open Ended Question) * Describe your experience collecting, analyzing and interpreting demographic or health data, and making recommendations for policy change. (Open Ended Question) * Describe your experience facilitating high profile meetings and conducting large-scale presentations. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
State of Missouri
Jefferson City, Missouri, United States
Job Location: The office for this position is located at the Harry S. Truman State Office Building, 301 W High Street, Jefferson City, MO. 65101. Why you'll love this position: This is a supervisory position accountable for overseeing and monitoring procurement activities for compliance with applicable statutes, policies, and procedures. At this level employees write, review, and/or negotiate grants, Requests for Proposal (RFP), contracts, and agreements. Employees are accountable for determining contract compatibility with agency objectives and strategic plans. Incumbents may provide input into setting a budget and are responsible for operating within an assigned budget. Employee supervision includes hire recommendations, training, planning and assigning work, performance assessment, coaching, and progressive discipline. Employees must have the knowledge and skills to perform and review the work overseen. This position is with the Office of Administration, Information Technology Services Division (OA-ITSD). ITSD Core Values - We Innovate and Partner with Passion, Respect, and Integrity united as #OneTeam. What you'll do: All you need for success: Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. In addition to those identified in the previous levels: Knowledge of financial resource management. Skill in coordinating procurement activities. Ability to supervise and review the activities of lower-level staff. The classification for this position is Procurement Supervisor; click for more information. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions please contact: ITSDRecruiting@oa.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Mar 28, 2024
Full Time
Job Location: The office for this position is located at the Harry S. Truman State Office Building, 301 W High Street, Jefferson City, MO. 65101. Why you'll love this position: This is a supervisory position accountable for overseeing and monitoring procurement activities for compliance with applicable statutes, policies, and procedures. At this level employees write, review, and/or negotiate grants, Requests for Proposal (RFP), contracts, and agreements. Employees are accountable for determining contract compatibility with agency objectives and strategic plans. Incumbents may provide input into setting a budget and are responsible for operating within an assigned budget. Employee supervision includes hire recommendations, training, planning and assigning work, performance assessment, coaching, and progressive discipline. Employees must have the knowledge and skills to perform and review the work overseen. This position is with the Office of Administration, Information Technology Services Division (OA-ITSD). ITSD Core Values - We Innovate and Partner with Passion, Respect, and Integrity united as #OneTeam. What you'll do: All you need for success: Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. In addition to those identified in the previous levels: Knowledge of financial resource management. Skill in coordinating procurement activities. Ability to supervise and review the activities of lower-level staff. The classification for this position is Procurement Supervisor; click for more information. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions please contact: ITSDRecruiting@oa.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
CITY OF FRESNO, CA
Fresno, California, United States
Position Description RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME. The City of Fresno is currently recruiting for the position of Historic Preservation Specialist. Under general direction, the Historic Preservation Specialist coordinates the City's historic preservation program. Responsible for the identification, evaluation, documentation and registration of significant archeological and historic properties. Incumbents are responsible for developing, interpreting, implementing, and enforcing policy and methods related to historic preservation. Incumbents are responsible for identification, evaluation, documentation, registration, planning, education and treatment programs and activities designed to protect the City's significant archeological and historic properties. Incumbents must demonstrate the ability to work well with a wide diversity of groups. This Historic Preservation Specialist will review properties for eligibility to the local, State and National Register of Historic Places, draft nomination forms, provide oversight to architectural survey contracts, perform cultural resources database management, and provide recommendations regarding preservation review. One vacancy exists in the Planning and Development Department. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months. Pay,Benefits, & Work Schedule BENEFITS: UNIT 13 Classification - City of Fresno Professional Employees Association (CFPEA) 3% salary increase, effective June 19, 2023 HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees. ANNUAL LEAVE: Accrue 15.5 hours per month with cash out provisions. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City. BILINGUAL PREMIUM: PAY: $100 per month HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for the examination and does not assure a place on the eligibility list. Possession of a graduate degree in architectural history, art history, historic preservation, or closely related field, with coursework in American architectural history OR graduation from an accredited college or university with a Bachelor's Degree in architectural history, art history, historic preservation or a closely related field; AND two years of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; OR Possession of a graduate degree in history or closely related field OR graduation from an accredited college or university with a Bachelor's Degree in History; AND at least two years of full-time experience in research, writing, teaching, interpretation, or other demonstrable professional activity with an academic institution, historic organization or agency, museum, or other professional institution OR substantial contribution through research and publication to the body of scholarly knowledge in the field of history. A copy of degree or college transcripts must be uploaded and included in your on-line application for verification of requirement. Additional Requirements Possession of a valid California Driver's License at time of appointment. Incumbents in this classification must meet the minimum professional qualifications pursuant to. Code of Federal Regulations, 36 CFR Part 61. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. Incumbents in this classification must meet the minimum professional qualifications pursuant to Code of Federal Regulations, 36 CFR Part 61. The selected eligible candidates certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno. How To Apply APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT www.fresno.gov/jobs. TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal. It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE. Selection Process The examination process may consist of the following: Application Review - Qualifying Only: Applications which meet the minimum qualifications will be reviewed and a limited number of the most qualified candidates will be invited to the Oral Examination. Selection of the most qualified candidates will be based upon those applications demonstrating the greatest breadth and depth of applicable education, experience, skills and training. Therefore, applicants are urged to submit sufficiently detailed information in their application materials for evaluation. Oral Examination - 100%: A panel of subject matter experts will conduct a job-related oral examination to evaluate a candidate's knowledge of: historic preservation; methods and procedures of historic preservation planning such as; National Register of Historic Places, evaluation, environmental review, grants, technical preservation services, survey, archeology, public information and/or curation of historic properties; applicable Federal, State, and local laws, codes, ordinances, policies, procedures, rules and regulations; technical, legal, and historic resources management practices and procedures as they apply to architectural history and Historic Preservation; ability to establish and maintain effective working relationships with businesses, planners, civic groups, governmental agencies and the public. Candidates must achieve a passing score to qualify for the eligible list. The oral examination has been tentatively scheduled for the week of: September 19, 2022. Veteran Preference Regulations Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested. Qualified veterans who pass the examination will have five (5) points added to their final score. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950 in advance of the examination. Closing Date/Time: 04/30/2024
Mar 05, 2024
Full Time
Position Description RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME. The City of Fresno is currently recruiting for the position of Historic Preservation Specialist. Under general direction, the Historic Preservation Specialist coordinates the City's historic preservation program. Responsible for the identification, evaluation, documentation and registration of significant archeological and historic properties. Incumbents are responsible for developing, interpreting, implementing, and enforcing policy and methods related to historic preservation. Incumbents are responsible for identification, evaluation, documentation, registration, planning, education and treatment programs and activities designed to protect the City's significant archeological and historic properties. Incumbents must demonstrate the ability to work well with a wide diversity of groups. This Historic Preservation Specialist will review properties for eligibility to the local, State and National Register of Historic Places, draft nomination forms, provide oversight to architectural survey contracts, perform cultural resources database management, and provide recommendations regarding preservation review. One vacancy exists in the Planning and Development Department. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months. Pay,Benefits, & Work Schedule BENEFITS: UNIT 13 Classification - City of Fresno Professional Employees Association (CFPEA) 3% salary increase, effective June 19, 2023 HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees. ANNUAL LEAVE: Accrue 15.5 hours per month with cash out provisions. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City. BILINGUAL PREMIUM: PAY: $100 per month HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for the examination and does not assure a place on the eligibility list. Possession of a graduate degree in architectural history, art history, historic preservation, or closely related field, with coursework in American architectural history OR graduation from an accredited college or university with a Bachelor's Degree in architectural history, art history, historic preservation or a closely related field; AND two years of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; OR Possession of a graduate degree in history or closely related field OR graduation from an accredited college or university with a Bachelor's Degree in History; AND at least two years of full-time experience in research, writing, teaching, interpretation, or other demonstrable professional activity with an academic institution, historic organization or agency, museum, or other professional institution OR substantial contribution through research and publication to the body of scholarly knowledge in the field of history. A copy of degree or college transcripts must be uploaded and included in your on-line application for verification of requirement. Additional Requirements Possession of a valid California Driver's License at time of appointment. Incumbents in this classification must meet the minimum professional qualifications pursuant to. Code of Federal Regulations, 36 CFR Part 61. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. Incumbents in this classification must meet the minimum professional qualifications pursuant to Code of Federal Regulations, 36 CFR Part 61. The selected eligible candidates certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno. How To Apply APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT www.fresno.gov/jobs. TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal. It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders. Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE. Selection Process The examination process may consist of the following: Application Review - Qualifying Only: Applications which meet the minimum qualifications will be reviewed and a limited number of the most qualified candidates will be invited to the Oral Examination. Selection of the most qualified candidates will be based upon those applications demonstrating the greatest breadth and depth of applicable education, experience, skills and training. Therefore, applicants are urged to submit sufficiently detailed information in their application materials for evaluation. Oral Examination - 100%: A panel of subject matter experts will conduct a job-related oral examination to evaluate a candidate's knowledge of: historic preservation; methods and procedures of historic preservation planning such as; National Register of Historic Places, evaluation, environmental review, grants, technical preservation services, survey, archeology, public information and/or curation of historic properties; applicable Federal, State, and local laws, codes, ordinances, policies, procedures, rules and regulations; technical, legal, and historic resources management practices and procedures as they apply to architectural history and Historic Preservation; ability to establish and maintain effective working relationships with businesses, planners, civic groups, governmental agencies and the public. Candidates must achieve a passing score to qualify for the eligible list. The oral examination has been tentatively scheduled for the week of: September 19, 2022. Veteran Preference Regulations Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested. Qualified veterans who pass the examination will have five (5) points added to their final score. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950 in advance of the examination. Closing Date/Time: 04/30/2024